TITLE: Graduate Medical Education Program Director
DIVISION: Physicians for a Healthy California
REPORTS TO: President and CEO
OFFICE LOCATION: Sacramento
EXEMPTION STATUS: Exempt
POSITION SUMMARY: The Program Director is a full-time position designed to serve the key lead for the GME program. This position will work closely with the GME Executive Board and Advisory Council to develop, implement and evaluate the GME program. Further, this position will serve as subject matter expert on GME residency programs analyzing trends to achieve the goals as reflected in Proposition 56, including sustaining, retaining, and expanding graduate medical education programs to increase the number of primary care and emergency physicians in California.
(This job description reflects the general level and nature of the job. It is not intended to be all inclusive.)
EveryChild California, formally the California Child Development Administrators Association (CCDAA), is a statewide organization that provides and develops leadership that supports publicly funded early care and education programs in California.
The Program Assistant position is someone who is self-motivated and can work at times with minimal direction. The candidate must be able to work well in a small, fast-paced environment and be willing to complete a wide variety of tasks. Attention to detail, ability to juggle many tasks with accuracy and speed, prioritize and meet deadlines a must.
EveryChild California needs someone who is motivated, excellent at communication, who never wants to stop learning, and who wants to learn more about our cause.
Duties and Responsibilities:
• Provide administrative support including welcoming visitors, receiving incoming calls, and providing information to callers, you are the public’s first interaction.
• Opens the office daily, checks answering machine and returns calls. Responds to all telephone and electronic (fax and email) inquiries or expedites messages to appropriate departments as needed.
• Responsible for processing registrations and following up with attendees regarding additional information, payment options as needed. Coordinates non-member communication with Membership head and tracks registration totals on a weekly basis.
• Responsible for monitoring, tracking and ordering supplies for office, including but not limited to kitchen essentials, copy machine ink, stamps, shipping products etc, including decorating office for holidays.
• Maintains membership database. This includes data entry of new contacts in the database, and responsible for quality control of profiles.
• Provides additional administrative duties including setting up conference calls, photocopying, faxing, mailing and other tasks as assigned.
• Responsible for general office upkeep, cleaning kitchen as needed, watering plants, setting up and cleaning for meetings as needed.
• Responsible for assisting in preparation and compiling materials for meetings, trainings and conferences, including but not limited to nametags, registrations sheets and mailing materials.
• Takes notes and minutes as needed for internal and committee meetings. Organizes action items into our project management software.
• Maintains a community calendar of events to identify state and sister organization trainings, meetings and conferences.
• Provides a weekly website audit report to ensure accuracy of information to Professional Development Coordinator.
• Maintains the “unsubscribe” listserv.
Mission Growth and Support:
• Provides a bi-monthly report to the Director of Policy and Education highlighting possible new sponsor relationships.
• Provides a bi-monthly report to the Director of Professional Development and Innovations highlighting possible new funding opportunities.
• Distributes LOIs and additional communications as directed.
• Supports list-serves and social media as directed.
Other Duties to Support the Strategic Direction of the Association as Assigned.
• There is room for growth for the right candidate.
• Strong customer service skills and experience, including excellent organizational, time management, interpersonal, detail orientation, and written and verbal communication skills.
• Promptness, reliability, sound judgment, reliable job attendance essential.
• Bachelor’s or Associate degree preferred. Minimum of two to three years’ work experience in a relevant area such as administrative/secretarial assistance or other general administration, preferably in a non-profit environment.
• Demonstrated computer proficiency in Microsoft Office, Word, Outlook, Excel, PowerPoint etc. Internet search skills. Familiarity with database management programs as well as ability to learn new programs and software.
• Demonstrated ability to write at a professional level, appropriate to the caliber of our Association’s work.
• Demonstrated ability to exercise independent judgment and initiative, to prioritize, and accurately complete multiple tasks and work under deadlines and changing priorities required.
• Ability to work a modified/extended-hour schedule during event planning and execution.
• Experience/familiarity with nonprofit organizations a plus.
• A desire to support and grow our mission, to educate and inspire leadership in publicly funded early learning and care programs across the state.
• Competitive Hourly Rate - $16-$18 per hour.
• Medical, Dental and Vision Insurance
• 401K plan with Company Contribution
• Paid Vacation and Sick Time
• Paid Holidays
How to apply for this position:
• Submit a cover letter of interest
• Submit your resume and 3 references
• Please email this cover letter with your resume as an attachment no later than 5:00 pm, Friday, January 24, 2020.
Submissions without both of these items will not be considered.
Title: AmeriCorps Volunteer Infrastructure Project (VIP) Fellow
# of positions: 3 Locations: San Rafael, Sacramento or Muir Beach, CA
Term of service: February - August 2020
Anticipated Service Schedule: Each AmeriCorps VIP Fellow will serve a total of 900 hours over the term of service, averaging 36 hours per week, which may include some evening and weekend hours. Typically, Fellows serve Monday – Friday.
About AmeriCorps VIP: The AmeriCorps Volunteer Infrastructure Project (VIP) strengthens nonprofits to increase impact through the power of volunteers. We are seeking three AmeriCorps Fellows (one per nonprofit) to serve at the International Rescue Committee (Sacramento), Slide Ranch (Muir Beach), or Community Action Marin (San Rafael).
Our AmeriCorps members are called VIP Fellows, and they are leaders who build sustainable volunteer programs at nonprofits. Nonprofits that have strong volunteer programs are able to serve more clients and tackle more of our communities’ challenges. VIP Fellows join a nonprofit team and help them build systems that recruit, train, support, manage, and measure the success of volunteers. Each VIP Fellow is placed at a participating nonprofit, and collaborates with that organization’s professional staff to build or strengthen volunteer management systems.
VIP Fellows are members of a statewide network of 120 Fellows, and are key contributors of a local cohort of Bay Area and Sacramento Fellows that meet regularly for collaboration and training. Over the course of the service term, VIP Fellows earn a Certificate in Volunteer Management, and become experienced in community outreach, volunteer management, nonprofit operations, partnership building, and professional communication.
The VIP Fellow team in the San Francisco Bay Area and Sacramento is managed by the Center for Volunteer & Nonprofit Leadership (CVNL). Come join the team, and make an impact this year!
AmeriCorps VIP Fellow Duties:
• Develop, implement or strengthen a nonprofit organization’s volunteer program in collaboration with organizational leadership
• Identify and design impactful volunteer opportunities that meet the needs of the community’s children and families
• Recruit and train community members as volunteers
• Utilize the VIP Work Plan to build systems for tracking, training, managing, and evaluating volunteers
• Serve side-by-side with staff and volunteers to provide guidance, to better understand the clients’ needs, and to improve the volunteer experience
• Develop business partnerships that provide voluntary and limited financial support for the participating nonprofit
• Participate in professional development opportunities, including orientation, Volunteer Management Certificate program, regular meetings, National Day of Service projects with other VIP Fellows, a regional VIP Fellow retreat, and online training.
• Opportunity to make a real difference in a community
• Earn a Certificate in Volunteer Management
• AmeriCorps, HandsOn Network and CVNL trainings on the nonprofit sector, volunteer management, and cultural competency
• Living allowance of over $8000 paid throughout the term of service
• AmeriCorps Education Award upon successful completion of service
• Healthcare • Student loan forbearance
• Passion for volunteerism • Strong communication skills • Leadership experience • Writing/editing skills • Teaching/tutoring skills • Some college required; college degree recommended
HOW TO APPLY: Please apply in one of the following ways:
• Email resume and cover letter to Elaine Tokolahi, Director of Volunteer Services, at firstname.lastname@example.org
• Apply online via the My AmeriCorps website using this link: https://my.americorps.gov/mp/listing/viewListing.do?id=68496