Post a Job

All jobs

All jobs

  ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit www.e-arc.com. ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. 

Here is what you get to do:

·     


  • Diligently       reviewing/flagging Executives emails

  • Answer and screen all CTO's calls

  • Provide Accounting support for       business and personal expenses including reconciling credit cards with       receipts

  • Maintaining and updating a busy       calendar including scheduling of business and personal appointments

  • Managing CTO's personal affairs with       various institutions such as financial, health, insurance, legal and       Political

  • Assist in travel coordination,       International and domestic

  • Procure CTO's office supplies,       equipment and snacks

  • Run personal errands including but       not limited to retrieving mail from his home in Fremont, shopping,       in-branch banking, purchasing of gifts, etc.

  • Management of executive's estate       operations to include scheduling, negotiating and processing payments to       vendors

  • Ensure CTO's office is prepped and       ready for his arrival each morning

  • Prepare and serve beverages and       lunches to CTO and his guests and at times running out to grab his lunch       or order online for delivery

  • Communicate with Kolkata office as       needed

These are what will help you succeed:

• 3+ years' experience in an executive administrative role

• Customer service and interpersonal

• Negotiating skills

• Highly organized

• Problem solving

• Time management

• Travel Logistics

• Multitasking ability

• Professional, confidential and proactive work style

• A sense of humor

 

You get extra points for the following:

 MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.

 

This is what we offer:

•Great company reputation - our clients consistently give us 5-star reviews

• Easy to get along with C-Suite

• Part time up to 25 hours a week

• Casual office environment in beautiful brand new eye-popping corporate headquarters

• Opportunity to work with and meet international partners

• Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office

pm18

 

Apply Here:  https://www.Click2Apply.net/5nhw5k2zjcccvd3x 

 

PI122244499  


See full job description

Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled

PROGRAM DESCRIPTION

JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:  www.jcyccollegeaccess.org.

 

JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit www.jcyc.org.

 

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:

 

JOB RESPONSIBILITIES:

 

Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.

 

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting

 

How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.

Please no phone calls.

 

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 


See full job description

Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant


  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant


  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.


See full job description

Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.

The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)


  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)


  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills


  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes


  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity


Physical Requirements  


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.


Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to jobs@changelabsolutions.org; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        


See full job description

Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.


  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 


  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you!

www.benaturalmusicsantacruz.com 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  


See full job description

Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)

 

PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit www.jcyccollegeaccess.org for more  information.

 

POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:

 

Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.

 

Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.

 

Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).

 

How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.

 

PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 


See full job description

We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


See full job description

Job Description


 


Summary/Objective


This position provides administrative support for the multiple organizational departments by providing support to our managers and employees, assisting in daily office needs and handling our company's general administrative activities.  In addition to typing, filing and scheduling, this role performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, coordinating mailings, and working on special projects. Also, this role answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends improvements in streamlining office practices.


Essential Functions 


·       Establishes, develops, maintains and updates filing system for various departments.


·       Retrieves information from files when needed.


·       Schedules and organizes complex activities such as meetings, travel, conferences and department activities for members of various departments.


·       Organizes and prioritizes large volumes of information and calls.


·       Drafts written responses or replies by phone or e-mail when necessary.


·       Responds to regularly occurring requests for information.


·       Answers phones, takes messages or fields/answers all routine and non-routine questions.


·       Works in cooperation with other assistants to cover phones.


·       Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs.


·       Handles confidential and non-routine information and explains policies when necessary.


·       Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the hiring manager, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating printed materials.


·       Coordinates division of workload with the administrative assistant in community relations.


·       Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.


·       Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.


·       Supports hiring manager in maintenance of the department financial records. Activities include: copying check requests and sending to accounts payable for travel reimbursement, documenting corporate credit card expenses to corporate finance.


Departmental Functions (Accounting):


·       Filing and retrieving invoices for audit or payment.


·       Picking up mail from main building, opening, and sorting mail.


·       Stamping invoices with date received, accounting dept coding, updating grid.


·       Scanning of A/P Invoices, and other documents as needed.


·       Mailing vendor payments, including reviewing support.


·       DocuSign support for contracts, A/P invoices, etc.


·       Maintain electronic files.


·       Order office supplies, including tracking for reorder.


·       Errands - including picking up and delivering to another building.


·       Bank runs.


·       Printing stamps.


·       Maintain office equipment.  Schedule repairs, etc.


 


Competencies



  1. Thoroughness.

  2. Collaboration Skills.

  3. Flexibility.


4.       Adept in Technology.


5.       Strong Verbal & Written Communication.


6.       Organization.


7.       Time Management.


8.       Strategic Planning.


9.       Resourcefulness.


10.   Detail-Oriented.


11.   Anticipates Needs


 


Supervisory Responsibility


·       This position has no supervisory responsibilities.


 


Work Environment


·       This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, fax machines, scanners, photocopiers, and filing cabinets.


Physical Demands


·       The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


·       This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee may need to frequently lift and move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.


·       Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Position Type/Expected Hours of Work


·       This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.


Travel


·       No travel is expected for this position.


Required Education and Experience


·       High School Diploma or GED. BA or BS in related field preferred.


·       A minimum of two years related administrative experience.


Preferred Education


·       Some college level courses in business or a related field.


Additional Eligibility Qualifications


·       None


Work Authorization/Security Clearance


·       Must be eligible to work in the United States for any employer.


EEO Statement


·       Rockwell Medical provides equal employment opportunities to all employees and applicants for employment and does not discriminate based on an individual’s race, color, creed, national origin, religion, disability status, age, sex, genetics, protected veteran status, sexual orientation, marital status, gender identity or expression, or any other characteristic protected by federal, state or local laws.


·       This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Other Duties


·       Please note that this job description is not intended to be an exhaustive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Company Description

Our commitment to improving patient outcomes with innovative drug therapies and high-quality hemodialysis concentrates has driven us to create a strong organization of experienced people in clinical development, manufacturing, distribution, regulatory affairs, sales, and a broad range of other areas.

We are always looking for new talent, so if you are interested in exploring employment opportunities at Rockwell, we welcome you to submit your resume.

Rockwell is proud to be an Equal Opportunity and Affirmative Action employer.


See full job description

Job Description


Are you organized, creative, and good with people? Does helping others give you a feeling of fulfillment? Do you like to surprise and delight the people you support? Do you thrive in a fast-paced environment? We are Delegated, the leading provider of virtual assistant services, and we are growing our team! We are looking for full-time virtual assistants in the Pacific time zone to join our Enterprise team. If you said yes to the above, you might just be who we are looking for!


You must have:



  • High School, GED Equivalent or College Degree


  • 5 years or more of relevant experience as an executive administrative assistant or similar role. Virtual or remote freelance work experience a plus!


  • Impeccable written communication skills


  • Professional and friendly telephone demeanor


  • Experience supporting multiple executives or managers, including managing of multiple calendars


  • Ability to multi-task and manage multiple tasks simultaneously while keeping an eye on the details


  • Ability to self-manage projects to meet deadlines, and communicate your progress efficiently


  • The desire to do your best, and provide excellent results for your team


  • The ability to think outside the box, and two steps ahead of your team


  • Experience in start-up environments a big plus!



Preferred Skills:



  • Project and database management


  • Microsoft Suite (Word, Excel, PowerPoint, 360)


  • Google Apps (Docs, Sheets, Gmail, Calendar)


  • CRM experience (Hubspot, Salesforce, AirTable, etc)


  • Email marketing software experience (Constant Contact, Mail Chimp, etc)


  • Accounting software experience (Quickbooks, Wave, etc)


  • Ability to work well in a team environment, and to work with different personality types



Technical Requirements:



  • Computer 3 years old or newer with 12GB RAM minimum running the most recent operating system and up-to-date security software (no Chromebooks)


  • Access to high-speed internet (at least 10MB down / 2MB up)


  • Wired high-quality noise-canceling headset


  • Self-facing computer camera (optional but preferred)



Compensation:


The Virtual Assistant role is a full-time position paid hourly starting at $15.00 per hour based on experience. We offer unlimited PTO after 90 days and paid holidays starting day one.


About Delegated:


Delegated is a leading Virtual Assistant service provider. Established in 2005 as Red Butler, our Company has led the Virtual Assistant industry, providing services to professionals, entrepreneurs, and Fortune500 companies around the globe.


We can’t wait to meet you!


Company Description

Delegated, founded in 2005 as Red Butler, is a U.S. based dedicated virtual assistant service. We specially pair vetted and trained full-time virtual assistants with clients to handle the tasks that free them to do more. For over a decade, we have created opportunities for entrepreneurs, companies, and families to achieve more at work and experience more in life. We hope you can join us!


See full job description

Job Description


Are you an individual that likes to make plans, create lists, coordinate people and ensure that things get done the right way quickly? Are you a problem solver? Do you have a servant’s heart? Can you keep a secret? If yes, then read on!


MV3 Marketing leadership is looking for an Executive Assistant to join their team of superstars.


You must be



  • The kind of person who lives to organize (your pencils sorted by size and color).

  • Someone who puts people and customers first.

  • Eager to do a variety of work, and to absolutely crush it.

  • Be great with technology, and determined to learn new things quickly.

  • Able to move fast with minimal/no errors.

  • Proudly sporting 1+ years in an assistant role.

  • Fueled by the quality of your work and personal satisfaction in a job well done.

  • Highly adaptable and driven.

  • Are able to catch the even smallest grammar mistakes.


Our team at MV3Marketing.com works together to help our clients make their dreams a reality.


What You’ll Do


The daily responsibilities in this role include, but are not limited to:



  • Process and manage email inbox and calendar (G-Suite).

  • Schedule meetings, podcasts, and interviews.

  • Work with legal paperwork including speaking agreements and team/contractor NDA’s.

  • Set-up eSigning documents for MV3 Marketing (Panadadoc).

  • Initiating and completing orders and purchases.

  • Completing varied research projects.

  • Research, booking & coordinating travel / accommodations.

  • Working with Customer Success on Client follow-ups.

  • Webinar support.

  • Processing voice tasks (using Voxer)

  • Assisting in Video coaching calls, liaison for questions, etc.

  • Creating surveys/questionnaires (GoogleForms).

  • Editing copy/content with an efficient, keen eye for detail.

  • Managing Trello Boards Task Assignments for Teams

  • Managing Project Tracking application for Contractors (Harvestapp.com)

  • Other duties as required.


What You’ll Need


Our ideal candidate has these top qualities and qualifications:



  • Must be process-oriented.

  • Must be a people person. Someone who knows how to make others feel special. Going that extra mile for clients. It’s all about the little things.

  • Must have comfort with using a variety of software technologies. The software we use includes Zoom, G-Suite, Googleforms, Voxer, Panadadoc, Trello, Google Analytics, Slack, etc.

  • Must be smart and resourceful. Someone who can overcome a challenge by thinking outside of the box.

  • Must be open to embracing the entrepreneurial lifestyle

  • Must have experience working in a fast-paced environment

  • Must have great grammar and spelling skills with high attention to detail.

  • Experience being a Freelancer is considered an asset – The attitude, drive, and time-management skills to work from anywhere. That’s right, there is no office.

  • All around, someone who has the drive and determination to do great things.


Like What You See?


If you’re thinking: “This is totally me!” then be sure to apply below. Even if you’re thinking: “This definitely could be me!” apply below anyways — we love diverse and non-traditional backgrounds.


To ensure that you’ve read the whole ad, please sneak the word ‘rainmaker’ somewhere into your application.


We can’t wait to meet you!


 



See full job description

Job Description


 


Virtual Certified Medical Assistant (CMA)


 


Start your new career as a Virtual Certified Medical Assistant with MAU in Augusta, GA. As a Virtual Certified Medical Assistant, you will be responsible for receiving patient data from internal and external resources, enrolling patients for the appropriate service(s) and entering all data in various systems along with time-stamping. You will also perform general clerical tasks such as data entry, filing, maintaining logs and records as assigned.


 


 


What We Offer:



  • Starting pay of $13.50 to $15.50 per hour

  • Health Benefits

  • 401k after a year

  • Great Hours
    • 1st Shift


  • Opportunity for Advancement


What We Are Looking For:


 



  • High School Diploma
    • Some college education (preferred)


  • Medical Assistant Certification through American Association of Medical Assistants (AAMA) or National Association of Health Professionals (NAHP) is required
    • Must provide their Certification ID Number


  • 2 years’ experience in a physician’s office, hospital or similar setting (preferred)

  • Excellent customer service skills

  • Bilingual (English/Spanish) skills (preferred)

  • Strong data entry and verbal/written communication skills

  • Experience with a variety clinical systems and ability to quickly master new IT systems

  • Adaptability to work with various disciplines in multiple locations (i.e. NAVCARE center, physician office, facility)

  • Flexibility to handle a workload that fluctuates greatly based on needs

  • Maintain strict patient confidentiality and has an awareness of sensitivity of patient information


What You’ll Do as a Certified Medical Assistant:


 



  • Receive, obtain consent, and process client data

  • Answer incoming calls and directs to appropriate personnel, applying superior customer service skills

  • Understand the Medicare Benefit for Chronic Care Management (CCM) and Transitional Care Management (TMC) and articulates to the customer/patient the benefits of the program and the impact to their continued wellness plan

  • Enter all information accurately and promptly into electronic comprehensive care plan according to the company processes and procedures

  • Work collaboratively with physicians’ office staff

  • Follow all privacy policies and maintain the confidentiality of protected healthcare information (PHI)

  • Provide general office support


 


All Applicants must submit to background check and drug screening.


Disclaimer: This job description not designed to be a complete list of all duties, responsibilities, and safety requirements required of the Certified Medical Assistant position.


EOE


Company Description

Headquartered in Augusta, Georgia and founded in 1973, MAU Workforce Solutions is a multi-faceted business solutions provider offering professional recruiting, commercial staffing, outsourcing, and human resources services. World class companies across the globe utilize our customized workforce solutions in order to gain a competitive advantage.


See full job description

Job Description


The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with the client(s) and will work independently with the client(s). The VA will receive support from their assigned Account Supervisor, who will assist the VA<>client relationship with plan modifications, questions, and provide feedback on quality, delegation issues and more.



The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during defined East Coast (EST) or West Coast (PST) service hours of 9:00 am - 6:00 pm, send weekly usage reports, respond to all communication within the two hour response window, maintain detailed and up-to-date client profiles, and follow all Zirtual internal policies and protocols.




Essential Duties and Responsibilities:


  • The VA may assist the client with:

    • Project management and organization- to facilitate on-time project and goal completion.

    • Personal and business calendar management- scheduling and coordinating appointments as necessary; proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time.

    • Research- This may include research on events, travel, projects, etc. Provide research results to the team members within established time frame, based on best practices learned in Zirtual training and team preferences.

    • Purchases- ensuring specifications of the purchase meet the client’s satisfaction.

    • Expense reporting and organization of expenses as necessary.

    • Administrative tasks- this may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research and data entry.

    • Email inbox management- this may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices.

    • Social media management and marketing

    • Attend Meetings virtually - as requested by the client. Draft agendas, take meeting minutes and provide follow up as required.




  • The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should:

    • acknowledge all tasks assigned within the established time frame

    • ensure that they understand expected due dates, and communicate any changes or delays with the client

    • ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting.



  • The VA should be open to feedback from the Account Supervisor on KPIs, task quality and time management

  • The VA will reach out to the Account Supervisor whenever they need additional task support, or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's.

  • The VA will ensure they accurately track all billable hours for the client in the official Zirtual time tracking system.


  • Other duties as assigned.

Requirements


Desired Skills and Attributes:



  • Clear, precise, excellent, proactive and professional written and verbal communication skills

  • Ability to organize and effectively prioritize tasks

  • Ability to multi-task with various programs and learn new programs as required

  • Ability to commit to a minimum year with Zirtual

  • Must have meticulous attention to detail, along with the ability to comprehend difficult tasks

  • Capable of responding to stress in a fast-paced environment

  • Strong interpersonal skills and ability to quickly develop working relationships

  • Affable and enthusiastic attitude towards teamwork

  • Internet/Web savvy




Qualifications:



  • Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives

  • Minimum of 4 years of administrative experience

  • Preferred experience working with C-level executives



  • Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office

  • Proficiency with a task management program such as Trello or Asana

  • Preferred experience with a communication program such as Slack

  • Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho

  • Preferred experience with an expense reporting program such as Quickbooks or Expensify

  • Preferred experience with a travel management program such as Concur

  • Preferred experience with a social media management program such as Hootsuite and Wordpress

  • Reliable Internet connection and phone

  • Typing ability of at least 50 WPM with accuracy

  • Able to pass background and reference checks

  • Available from 9:00am to 6:00pm EST Monday-Friday


Benefits


Compensation


You will be compensated as a 1099 independent contractor. VA's are paid 47% of their client's monthly plans with hourly rates averaging $14 - $20 per hour depending on the client mix. After 6 months tenure, VA's revenue split can increase to 50%.





See full job description

Job Description


We are currently seeking to hire a Assistant Coordinator r to join our team! You will be responsible for overseeing and developing a sales team to drive company revenue.


Responsibilities:



  • Oversee and coordinate the sales team activities

  • Establish sales territories, quotas, and goals for the sales team

  • Analyze sales statistics to identify areas of improvement

  • Track results and trends regularly for business forecasting

  • Report on team and individual performance

  • Develop and execute innovative sales strategies

  • Build and form new partnerships with potential clients


Qualifications:



  • Previous experience in sales, customer service, or related field

  • Experience as a supervisor or manager

  • Familiarity with CRM platforms

  • Strong leadership qualities

  • Ability to build rapport with clients


 


We are seeking individuals for one of the largest supplemental companies in the nation for over 60+years! The company just launched a brand new technology that demands growth and we are now able to work from home. We offer full training and no experience needed. Apply now for an interview.


We have an immediate full time sales management in training position for driven and energetic personalities willing to learn. They are responsible for ensuring a high level of service and satisfaction while matching client needs to products and services virtually or face to face.


 


Company Accolades:


· Forbes Top 25 Happiest Companies To Work For


· Fortune 500 Company


What we are looking for in you:


· Communication skills


· Team player mentality


· Strong customer service skills


· Basic computer skills


· Friendly personality


· Detail oriented


· Eager and willing to learn


· Pass a background check


A company is only as great as the people who choose to work within it. We believe that by creating an atmosphere in which people can thrive, our staff will stay positive and energetic leading to happy and satisfied clients and company associates.


If you feel that you possess the qualities that we are looking for and would like to see if you are a fit for our company, apply now! We are looking to hire immediately!


I will set you up with an interview at the soonest available date either virtually or in person at our local office in Memphis TN


We will email you back promptly, so please check your email for a response from Daniel Umbertone regarding an interview.



See full job description

Job Description


Virtual Administrative Assistant


Job Summary



  • Performs varied secretarial and administrative duties for an administrative department.


  • Works closely with the broker in learning all aspects of management, including administrative and financial duties.



General Accountabilities



  • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.


  • Reviews and signs materials, as authorized.


  • Edits documents produced by others.


  • Ensures confidentiality and controls access to sensitive information, such as staff personnel files.


  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.


  • Performs administrative duties associated with scheduling and coordinating meetings and planning events.


  • Assists with online marketing efforts, including posting on Craigslist, and other platforms on behalf of the company, in accordance with company standards.


  • Collects all rent payments from both current and previous tenants.


  • Distributes non-payment notices to all delinquent tenants and completes follow-up activity in regards to non-payment of rent, or eviction proceedings.


  • Maintains all current and previous tenant files.


  • Assists in various leasing activities as required.


  • Maintains up-to-date knowledge of the market and competitive properties.


  • Assists the broker with renewals of existing tenants.


  • Represents the company in a professional manner at all times.


  • Assists in the handling of tenant service requests and various concerns as required.



*The company reserves the right to add or change duties at any time.


Job Qualifications



  • Experience: 1-2 years of related experience


  • Reliable access to the internet and required software programs



Skills



  • Excellent written and verbal communication


  • Service orientation


  • Administration


  • Clerical


  • Google Docs/Sheets


  • Gmail



 


Company Description

At WorkSpace Commercial Real Estate we strive to add as much real value as humanly possible to all of our clients' lives. We provide clarity for our business owners in the commercial real estate market by giving them actionable data.


See full job description

Job Description


Are you organized, creative, and good with people? Does helping others give you a feeling of fulfillment? Do you like to surprise and delight the people you support? Do you thrive in a fast-paced environment? We are Delegated, the leading provider of virtual assistant services, and we are growing our team! We are looking for full-time virtual assistants in the Central time zone. If you said yes to the above, you might just be who we are looking for!


You must have:



  • High School, GED Equivalent or College Degree


  • 5 years or more of relevant experience as an executive administrative assistant or similar role. Virtual or remote freelance work experience a plus!


  • Impeccable written communication skills


  • Professional and friendly telephone demeanor


  • Experience supporting multiple executives or managers


  • Ability to multi-task and manage multiple tasks simultaneously while keeping an eye on the details


  • Ability to self-manage projects to meet deadlines, and communicate your progress efficiently


  • The desire to do your best, and provide excellent results for your team


  • The ability to think outside the box, and two steps ahead of your team



Preferred Skills:



  • Project and database management


  • Microsoft Suite (Word, Excel, PowerPoint, 360)


  • Google Apps (Docs, Sheets, Gmail, Calendar)


  • CRM experience (Hubspot, Salesforce, AirTable, etc)


  • Email marketing software experience (Constant Contact, Mail Chimp, etc)


  • Accounting software experience (Quickbooks, Wave, etc)


  • Ability to work well in a team environment, and to work with different personality types



Technical Requirements:



  • Computer 3 years old or newer with 12GB RAM minimum running the most recent operating system and up-to-date security software (no Chromebooks)


  • Access to high-speed internet (at least 10MB down / 2MB up)


  • Wired high-quality noise-canceling headset


  • Self-facing computer camera (optional but preferred)



Compensation:


The Virtual Assistant role is a full-time position paid hourly starting at $14.00 per hour based on experience. We offer unlimited PTO after 90 days and paid holidays starting day one.


About Delegated:


Delegated is a leading Virtual Assistant service provider. Established in 2005 as Red Butler, our Company has led the Virtual Assistant industry, providing services to professionals, entrepreneurs, and Fortune500 companies around the globe.


We can’t wait to meet you!


Company Description

Delegated, founded in 2005 as Red Butler, is a U.S. based dedicated virtual assistant service. We specially pair vetted and trained full-time virtual assistants with clients to handle the tasks that free them to do more. For over a decade, we have created opportunities for entrepreneurs, companies, and families to achieve more at work and experience more in life. We hope you can join us!


See full job description

Job Description


*Actively Interviewing and Hiring During COVID-19*


Why you want to work here:


This Nonprofit Organization is in the higher education community offers career growth and advancement opportunities in a friendly environment while learning the basics of a public service organization. The Operations Assistant position is responsible for the timely and accurate processing of information and serving as a liaison between departments and clients. This is a great opportunity to get a foot-in-the-door and gain experience with a stable organization that prides itself on valuing its employees.


We Offer:



  • Currently working in a remote environment with a well-thought-out training program to make starting virtually a smooth transition

  • Flexible dress code

  • Original health and wellness offerings

  • Team-oriented work environment

  • Tight knit, family friendly

  • When in office, work in a start-of-the-art office environment with collaborative workspaces & company events


Responsibilities for Operations Assistant:



  • Process and analyze data files to ensure they meet organizational data integrity standards and compliance reporting requirements as appropriate.

  • Identify and resolve data discrepancies working with schools that are late in reporting enrollment data or have other challenges that could adversely affect compliance reporting, availability/accessibility of data, etc.

  • Accurately document customer communication and processing activities and requirements.

  • Communicate with management and technical teams to resolve internal issues that prevent processing of data files.

  • Work with management and across departments and teams to support client escalations.

  • Actively participate in training, testing, and other service enhancement and maintenance initiatives.

  • Consistently meets expectations for all Quality Control initiatives/competencies.

  • Resolve inquiries and effectively communicate with school via phone and/or email.

  • Contact school clients via phone, fax, and email to request information necessary to maintain accurate and up-to date data, points of contact, and expected dates of future data transmissions.


Qualifications for Operations Assistant:



  • Some college, or an equivalent combination of education and experience, including through military service will be considered.

  • Competency with computer skills (e.g., for database, web applications, and email).

  • Strong oral and written communication skills.

  • Excellent verbal communication skills with an emphasis on proper grammar, etiquette, and vocal qualities such as tone, inflection, and enunciation.

  • Demonstrated ability to adapt to changing priorities and procedures.

  • Bilingual (Spanish) preferred (not required)

  • Experience corresponding to clients and customers over the phone preferred

  • Experience with the student loan industry, higher education industry, and/or web order management preferred

  • Experience working with Microsoft Outlook preferred



See full job description

Job Description


 What we do:


At Wealthy Woman Lawyer, we are committed to helping women law firm owners transform into CEOs of high-impact, wealth-generating businesses. Our purpose is to help as many women lawyers as possible discover they can create a business that supports them, their families, and their communities in ways they’ve always dreamt - without sacrificing themselves in the process. 


 


How we work:


We value our clients and our team. At Wealthy Woman Lawyer, we cultivate an inclusive, open, and supportive work environment with an understanding that we are accountable in our roles. We show up, fully present with each other (no texting, no excuses) prepared and ready to serve our clients. Through collaboration and direct communication, we take decisive action together. This has enabled us to work with integrity and loyalty AND clients we love!


 


What you will be doing:


The virtual assistant will remotely ensure that the day-to-day operations run smoothly and efficiently. They will be the first contact for Wealthy Women Lawyer clients and guests ensuring positive client relationships. The virtual assistant will provide support to the company's CEO by managing email, CRM, and handling overflow work. They will also support in the coordination of the podcast and social media teams. 


 


Responsibilities:



  • Organize correspondence and answer emails on CEO’s behalf


  • Research, prepare and organize CRM, databases, and reports


  • Work closely with the podcast team to ensure all required information and correspondence is being answered quickly and efficiently 


  • Coordinate with the social media team to ensure all necessary correspondence for posts and ads are being answered timely


  • Keep detailed and accurate records of clients and potential leads along with a timeline for follow-up


  • File management-scanning, updating, and organization of client files


  • Post videos


  • Provide positive support and assistance to CEO ensuring the fulfillment of Wealthy Woman Lawyer’s goals



  • Contribute as a liaison with clients and others by offering assistance and answering as many questions as possible



 


Essential Requirements: 



  • Proven work experience as a virtual executive assistant or similar role


  • Excitement about the work


  • Ability to build trusting and responsive client relationships


  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)


  • Experience with Google Docs, cloud services, and other technology tools


  • Understanding of marketing, social media, sales funnels, etc.


  • Self-starter with ability to work independently 


  • Solid written and verbal communication skills


  • Professional demeanor


  • Multitasking and time-management skills with the ability to prioritize tasks


  • Resourceful and proactive


  • Extremely high attention-to-detail and commitment to accuracy


  • Strong follow-up and follow-through


  • Project-oriented with focused organizational skills


  • Flexibility to do what needs to be done



 


Wealthy Woman Lawyer’s policy is not to discriminate against any applicant or employee, intern, volunteer, etc., based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. 



See full job description
Filters
Receive Virtual Assistant jobs in in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy