Coalition Technologies is devoted to doing the highest quality of work for our clients while maintaining a fun, thriving environment for our team. Along with the opportunity to grow with our team, we are excited to offer:
We consider each and every applicant who applies to work with us. While we encourage in-house employees, roughly 70% of our teamwork remotely thanks to Time Doctor, a time tracking software. We welcome your application, wherever in the world it's coming from!
Duties and Tasks [If In-House]
Duties and Tasks [If working remotely]
ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit www.e-arc.com. ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments.
• 3+ years' experience in an executive administrative role
• Customer service and interpersonal
• Negotiating skills
• Highly organized
• Problem solving
• Time management
• Travel Logistics
• Multitasking ability
• Professional, confidential and proactive work style
• A sense of humor
MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.
• Part time up to 25 hours a week
Apply Here: https://www.Click2Apply.net/5nhw5k2zjcccvd3x
Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county.
COVID-19 measures have been implemented in our school and be followed at all times.
The Office Manager is an integral part of the school & will be responsible for a myriad of duties.
Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs.
Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.
We look forward to hearing from you!
Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Title: Office Assistant
Program: JCYC College Access Programs
Compensation: $16.50 per hour, 15-25 hours per week
Location: 1596 Post Street, San Francisco, CA 94109
Start Date: Open Until Filled
JCYC College Access Programs connect historically underserved youth with comprehensive and culturally competent college access services. By partnering with local public schools throughout San Francisco and Daly City, JCYC College Access Programs are able to serve income qualified students, many of whom will be first in their families to attend college. The JCYC College Access Programs consists of five federal TRiO grants and one Cal-SOAP grant. For more information, visit: www.jcyccollegeaccess.org.
JCYC’s mission is to cultivate and enrich the lives of children and youth from diverse, multicultural communities throughout San Francisco and beyond. For more information about JCYC, visit www.jcyc.org.
The Office Assistant will report directly to the Associate Director and will work closely with the Database Coordinator and direct service staff. Responsibilities will include, but are not limited to:
Administrative (virtual and/or in-person):
• Organize, maintain, and update program participant files.
• Assist in reviewing program participant files for accuracy.
• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.
• Assist Educational Advisors in gathering student file materials
• Assist with small projects such as updating website, gathering student data, etc.,
• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of
• using PowerPoint, Zoom and Google Applications.
• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree
• Minimum 1-2 years administrative or clerical experience required
• Prefer individuals similar to target population (low-income and first in their families to attend college)
• Candidate must display strong communication, organizational, and follow-through skills
• Must be detail-oriented, flexible, and can work effectively in a team setting
How to Apply
Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.
Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.
Please no phone calls.
PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC, actively seek to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.
ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.
The successful candidate will embody our organization’s core values:
ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.
ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.
Staff Support (95%)
Administrative Team Backup (5%)
Other duties as assigned.
Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).
We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.
To apply for this position, please email all required information to firstname.lastname@example.org; please include Administrative Assistant in the subject line of the email.
The following items are required for a complete application packet: cover letter and resume.
Incomplete applications will be considered.
Applications will be considered as they are submitted; the position remains open until filled.
No phone calls, please.
SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.
We are hiring a CUSTOMER COORDINATOR!
ABOUT US: TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.
ABOUT THE ROLE: We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.
WHAT WE ARE LOOKING FOR:
WHAT WE OFFER YOU:
BE IN TOUCH: Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role. Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)
Job Title: ETS/SFCAC Program Assistant
Position: 40 hours per week, (Full-time; some evenings & weekends)
Salary: $38,000 - $39,000 + excellent benefits (i.e. health, 403b retirement plan, vacation, etc.)
Location: 1596 Post Street, San Francisco, CA 94109
Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)
PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports and motivates low-income, first-generation college bound youth to persist from middle school to high school, graduate from high school and enroll in college. Visit www.jcyccollegeaccess.org for more information.
POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant will report directly to the Associate Director (AD) and will work closely with the direct service teams and agency staff. Responsibilities will include but are not limited to:
Administrative (virtual and/or in-person):
Maintain documentation of program activities and student data input using Salesforce;
Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;
Assist Educational Advisors in organizing administrative documents;
Assist ADs with staff recordkeeping that complies with grant requirements;
Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;
Facilitate communication and administrative work among all staff;
Support (Project Director) PD and AD with event planning and fundraising efforts;
Assist Program Coordinator (PC) with administrative and/or program related tasks;
Participate in College Access Program/JCYC meetings, activities, as appropriate.
One or more year(s) experience working in an office setting and managing multiple projects.
Proven ability to problem solve, manage multiple projects, and priorities simultaneously.
Excellent verbal and written communication and organizational skills.
Experience with using Salesforce or related database applications.
Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).
How to Apply: Applicants MUST email ALL of the following: 1) Cover Letter, 2) Resume and 3) 2-3 Professional References to applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.
PLEASE NOTE: Japanese Community Youth Council ( JCYC) actively seeks to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Farzad & Ochoa Family Law Attorneys, LLP, seeks a full-time secretary for its San Diego location.
The duties will include keeping an updated calendar and tasks, communication with clients, attorneys, and others, and duties common to such a role in a family law firm.
This position does include training of the new employee to our law firm's systems, software we use and structure.
The position requires a minimum of 1-2 years of family law experience as a secretary or paralegal. The firm will consider those without family law experience if the person has an equivalent of civil litigation experience.
Applicant must work well with others in a busy family law office environment. A minimum typing speed above 60 or more WPM is required
Looking for someone who has experience in the restoration industry as a secretary with the following skills
-emailing with adjusters/clients
We are a growing company looking for people who want to grow with us! We are willing to train the right person, however, prior experience is a big plus. Please no drugs.
Prime Legal is working with a firm in Raleigh who is looking to add a Litigation Secretary / Legal Assistant to their team. This firm challenges and develops employees with continued learning and creates an environment to grow long-term. This well-liked firm offers great benefits, a fast-paced schedule, and a competitive compensation package.
- Previous experience as a Litigation Legal Secretary / Legal Assistant or Legal Practice assistant in an area of Litigation is required
- Excellent written and verbal communications skills is required (Ability to prepare, edit, and proofread written communications to clients)
- Drafting, filing, and deadline-oriented experience needed
- Ability and experience assisting a group of Attorneys (Calendaring, billing, administration tasks)
Legal Support Practice Leader
Prime Legal Corporation
We look forward to working with you!
Are you looking for a new job? Prime Legal is your legal staffing and recruitment specialist providing top legal secretary, legal assistant and paralegal jobs, as well as attorney and partner level jobs for law firms and corporations nationwide.
All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.
Schedule patient and ancillary department appointments in a professional, efficient and timely manner; provide excellent customer service to external and internal customers. Be informative to all customers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Work is performed in an office environment; involves heavy phone usage from internal and external customers; interaction with others is constant and disruptive, possibly causing high levels of stress.
Knowledge of basic office skills; ability to handle yourself in a professional manner; ability to accurately enter patient data into office software; be a self-motivator and problem solver.
High school diploma or GED
Bankruptcy Paralegal needed for direct hire position with a great client of ours in the greater Los Angeles area. Ideal candidate will have at least 5 years experience in BK, experience with working in a mid-sized firm, and experience with Ch. 11 and 13. Must have e-filing in both State and Federal Courts.
Part time legal secretary in one attorney office. Hours 9-1, Monday - Friday. Experience not necessary, but helpful. Computer literacy ( proficient with Microsoft office), well organized , self -motivated , and detail oriented, very important and necessary. Expect:
*take and make calls
*track office inventory
*answer phones/place calls
*type/word process documents
*organize paper and computer f files
Banker Lopez Gassler P.A. is currently recruiting for a Legal Secretary for our Fort Myers office.
This position focuses on automobile negligence, wrongful death, personal injury, and premises liability.
Duties and Responsibilities:
Boutique law firm located in Tustin, specializing in insurance defense, civil litigation, and trusts/estates, has an opportunity for a legal secretary or paralegal position. This position is for legal assistants or paralegals with 3-5 years’ experience. The candidate must have knowledge of civil litigation handling, including local court rules, Federal and Appellate Court, and electronic court filings. There is an opportunity to learn and train in these positions for the right candidate. This firm emphasizes teamwork and close, loyal bonds among its attorneys and staff. The position is full-time. The firm has a collegial and respectful work environment. Each legal secretary/paralegal is assigned a case list of approximately 15 cases and works with the 2-3 attorneys assigned to those cases. We currently have a team of 6 attorneys and 3 legal assistants.
What we offer:
1. Warm, friendly and relaxed environment
2. Friendly co-workers willing to pitch in on large assignments
3. Administration who is supportive and appreciative of staff
4. Health & dental insurance
5. Paid time Off (PTO)
What we Seek:
All of these are equally important. Without one, the others don’t have much value.
1. Ability to work calmly and efficiently under pressure.
2. Extremely computer literate, with ability and desire to learn new software
3. Extremely strong communication skills; written (grammar, spelling) & verbal
4. MINIMUM typing speed of 55 wpm with proficient use of MSWord
5. Team player: enjoys working with and assisting co-workers when necessary
6. Desire to become a long-term member of our team.
7. Paralegal certificate preferred but not required
8. Familiarity with insurance defense billing a plus but not required
9. Experience in time keeping always a plus but not required
1. Editing and finalizing litigation documents
2. Calendaring deadlines and motions on litigated matters
3. Filing with State and Federal courts (including e-filing)
4. Case litigation management
6. Strong technical skills (Microsoft Office, Outlook, document management software, etc.)
7. General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules
8. Experience in time keeping always a plus but not required
1. 2-5 years’ experience in Civil litigation
2. knowledge of State and Federal Court filing
Application must include:
1. Resume, include all prior employment, not just legal
2. Cover Letter, addressing:
a. why you think the job works for you
b. your suggestion for appropriate pay
c. phone numbers for three professional references and how/why they know you
The candidate selected will have the opportunity to work in a collegian environment on interesting and challenging cases. Compensation is commensurate with experience and work hours. Medical, PTO, dental, and life insurance benefits available.
Our office is not like other firms. We are a small office that is well established in Tustin with a strong book of clients, past and present. We demand excellence from ourselves and each other. Therefore, we demand the same of you. This is a small group of people that has dedicated their lives to this service, and we seek someone with the same desire to do this work. If this is not your passion, please do not apply.
Busy South Tampa Defense firm has immediate openings for full time Legal Secretary to provide support in the Worker's Compensation Department.
Candidates must have a minimum of 2 years of legal experience, strong phone skills, and exceptional problem solving skills. Worker's Compensation experience is also required.
Daily tasks will include transcribing legal documents such as pleadings, petitions, letters, etc., scheduling events, and maintaining attorney calendar.
Please email resume to email@example.com and reference "Work Comp" when replying to this post.
Our client has launched a search for Legal Secretary who will join their team and help maintain the standard of excellence for which they are known. The Legal Secretary will be responsible for drafting pleadings, motions and appellate documents and filing them with the court.
Essential Duties and Responsibilities:
• Complete complex litigation e-filings in state and federal courts
• Prepare and submit documents to federal agencies
• Creation of pleadings
• Generate TOC and TOA
• Manage attorneys calendar
• Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills
• Deposition scheduling
• Working with accounting to resolve billing problems and assist with processing final billing statements and letters
• Preparing client billings and maintain lawyers’ files containing statements and related billing data
• Making travel arrangements, including air transportation, automobile rentals and hotel reservations
• Preparing and submitting proper expense reports
• Submitting accurately completed paperwork to various firm departments, including conflicts and new business intake
• Preparing and maintaining client and office files and chronological daily letter and memo files utilizing the Firms electronic file management system
• Accurate inputting of lawyer time into accounting system
• Coordinate timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc.
SRS is currently searching for a Legal Secretary to join a stable New Orleans firm that takes great care of their people. The chosen candidate will support attorneys in a predominately insurance defense practice. To be considered for this opportunity you should have:
Our client wishes to attract the top talent in the city. Could it be you? Act NOW! For IMMEDIATE, completely confidential consideration send SRS your resume today. Interviews can be done virtually!
Our client, a Westside Law firm, is looking for a legal secretary who has a minimum of 2 years working in transactional law, You will be drafting client communications, calendaring, red-line editing, and proofreading. Minimum of 65 wpm and comfortable with heavy transcription. Must have strong computer skills especially with MAC or must be willing to learn MAC. This is a Temp to Hire opportunity. Medical benefits when perm.
This full-time position demands a leader’s mentality and absolute accuracy. The job requires an ability to act independently under general direction. Ideal candidate must have impeccable follow-up and follow-through skills, project management, and communication skills. A large amount of time will be spent on the phones with clients and potential clients to understand and interpret their needs. Paralegal duties will include working directly with clients to gather documentation, compiling documentation for nursing home Medicaid applications, and drafting legal documents. NO PRIOR PARALEGAL EXPERIENCE IS NECESSARY.
The right candidate will be trainable and able to become knowledgeable in all of the law firm’s areas of practice.This requires the ability to learn quickly and remember a high level of legal knowledge, as well as gather facts and process solutions.
All facets of the position involve helping a growing business law and elder law firm design a path to systemizing growth and profitability.
Part-Time Legal Secretary/Administrative Assistant
M-F 12 PM - 5 PM
An established law firm in Harrisburg, Pennsylvania, is seeking a Part-Time Legal Secretary/Administrative Assistant. The successful candidate will perform a variety of administrative and clerical functions including, taking phone calls and messages, responding to emails, appointment scheduling, filing and typing legal documents and briefs.
A high school diploma or equivalent;
At least 2 years previous experience in legal support (required);
Proficiencies in Microsoft Outlook and Word (required);
Experience with Adobe Acrobat (desired).
▪ Manage medical records
▪ Process medical records requests from DA /AG Subpoenas
▪ Maintain medical records logs
▪ Assist with special projects.
▪ Answer phone and direct calls
▪ Other clerical duties such as copying
▪ Medical records experience
▪ Strong attention to detail
▪ Strong communication skills
Personal Injury Law Firm in Harlingen, Texas seeks a full-time experienced Bi-Lingual English/Spanish Personal Injury Marketing & Legal Secretary/Assistant to join our firm! You will provide overall support to attorneys' business needs and work to develop new business partnerships with medical providers. This is a fast-paced environment where multi-tasking is a must.
Assist with handling of property damage claims, translate in Spanish when needed, handle incoming mail, emails and faxes; handle incoming calls and caller’s inquiries, request medical records and etc.
Will aid in case development of cases by maintaining contact with clients and keeping them informed of any case progress.
Education: High school or equivalent (Required)Language: Spanish (Required)
Wilson Elser's Denver, CO office currently seeks a Legal Secretary.
This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with nearly 800 attorneys, across 40 offices in the United States and one in London. Founded in 1978, we ranks among the top 200 law firms identified by The American Lawyer and is included in the top 50 of The National Law Journal's survey of the nation's largest law firms.
·Must have 2+ years Litigation experience
·Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
·Familiarity with State and Federal court procedures and rules
·Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
·Open to taking on new responsibilities and challenging tasks
·Excellent organizational skills with the ability to integrate into a fast-paced environment
·Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
·Strong written and verbal communication skills
·Prepare legal filings: format documents, pull exhibits, proofread and redact documents
·Prepare court forms such as summons and subpoenas
·E-file court filings
·Open new matters
·Document management and organization, saving to network, indexing
·Become familiar with court rules and filing procedures
·Retrieve court decisions from Westlaw
·Schedule conferences and depositions, maintain attorney calendars
Why Should You Apply?
·Generous PTO plan
·Excellent growth and advancement opportunities
·Corporate Discount Plans
Wilson Elser is a firm who focuses our commitment to both our clients and you! Please consider joining our team by applying online.
We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. We are an Equal Opportunity Employer; Minorities and Women are encouraged to apply
This candidate should be proficient in the following:
Qualified applicants should also possess:
Strong work ethic and ability to self-start. Ability to multi-task and prioritize assignments while delivering consistent, quality work product. Strong attention to detail. Ability to work with little supervision and to seek help when needed. Strong written and verbal communication skills. Strong organizational skills.
PLEASE SPECIFY FOR WHICH POST YOU ARE APPLYING
This position carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and has completed work reviewed for accuracy by NRC employee. Generally, performs varied duties including or comparable to one or more of the following:
This position handles differing situations, problems, and deviations in the work of the office according to general instructions, priorities, duties, policies, and program goals. May work on special assignments as requested. Generally, duties include or are comparable to one or more of the following:
This position uses greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following:
In addition to Secretarial duties, this position may provide administrative support to executive staff to include NRC personnel records and assistance with payroll processing. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
We are currently seeking a bilingual (Spanish & English) DME & Sleep Secretary to join our team! You will focus on providing high quality patient care as part of a healthcare team. We have offices in College Park, Greenbelt, Glenn Dale, and Clinton. Candidate must be able to commute to all offices.