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WHY YOU SHOULD APPLY

Coalition Technologies is devoted to doing the highest quality of work for our clients while maintaining a fun, thriving environment for our team. Along with the opportunity to grow with our team, we are excited to offer:


  • The most competitive profit-sharing bonus plans in the industry. We pay up to 50% of all profits monthly to all full-time employees!

  • Joining our Coalition means you also get to enjoy paid time off and subsidized gym memberships.

  • Living in LA? Flex days, free Friday lunches, regular company events, and higher base salaries are all extra benefits that our in-office team members enjoy.

  • Our US-Based team members can enjoy our medical, dental, vision, and life insurance packages in all US states.

  • Our international team members have the opportunity to participate in our International Insurance Reimbursement Program, a benefit unique to Coalition.

We consider each and every applicant who applies to work with us. While we encourage in-house employees, roughly 70% of our teamwork remotely thanks to Time Doctor, a time tracking software. We welcome your application, wherever in the world it's coming from!

YOU SHOULD HAVE:


  • Excellent verbal skills, well-spoken, clear and direct

  • Excellent written skills, able to catch grammatical and spelling errors

  • Highly ethical and trustworthy

  • Proficient in Microsoft Word and Excel

  • Extremely well organized and able to help others be the same

  • Willing to do entry-level bookkeeping, work hard, and learn

  • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST

  • Passion to build a startup

  • Reliable transportation and a valid driver's license if working in-house

  • A reliable workstation with a fast computer, microphone and speakers, reliable internet and power if working remotely

YOUR DUTIES AND TASKS:

Duties and Tasks [If In-House]


  • Assisting CFO with bookkeeping

  • Assisting CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Shopping (Costco, IKEA, Staples) and other errands

  • Making blender drinks and coffee in the morning

  • Straightening up the kitchen and office as needed

  • Managing calendars and special events

  • Answering phones and greeting guests

Duties and Tasks [If working remotely]


  • As an administrative assistant, you will be assisting the CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Working in departments (SEO, recruiting, digital production, etc) as needed

  • Effectively applying our methodology and following project standards

  • Managing calendars and special events

  • Answering phones

  • Other tasks that may be assigned from time to time.

Remote/Telecommuting optional. No education or experience required for candidates who excel in our skills tests.

 

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  ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit www.e-arc.com. ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. 

Here is what you get to do:

·     


  • Diligently       reviewing/flagging Executives emails

  • Answer and screen all CTO's calls

  • Provide Accounting support for       business and personal expenses including reconciling credit cards with       receipts

  • Maintaining and updating a busy       calendar including scheduling of business and personal appointments

  • Managing CTO's personal affairs with       various institutions such as financial, health, insurance, legal and       Political

  • Assist in travel coordination,       International and domestic

  • Procure CTO's office supplies,       equipment and snacks

  • Run personal errands including but       not limited to retrieving mail from his home in Fremont, shopping,       in-branch banking, purchasing of gifts, etc.

  • Management of executive's estate       operations to include scheduling, negotiating and processing payments to       vendors

  • Ensure CTO's office is prepped and       ready for his arrival each morning

  • Prepare and serve beverages and       lunches to CTO and his guests and at times running out to grab his lunch       or order online for delivery

  • Communicate with Kolkata office as       needed

These are what will help you succeed:

• 3+ years' experience in an executive administrative role

• Customer service and interpersonal

• Negotiating skills

• Highly organized

• Problem solving

• Time management

• Travel Logistics

• Multitasking ability

• Professional, confidential and proactive work style

• A sense of humor

 

You get extra points for the following:

 MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.

 

This is what we offer:

•Great company reputation - our clients consistently give us 5-star reviews

• Easy to get along with C-Suite

• Part time up to 25 hours a week

• Casual office environment in beautiful brand new eye-popping corporate headquarters

• Opportunity to work with and meet international partners

• Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office

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Apply Here:  https://www.Click2Apply.net/5nhw5k2zjcccvd3x 

 

PI122244499  


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Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.


  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 


  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you!

www.benaturalmusicsantacruz.com 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  


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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled

PROGRAM DESCRIPTION

JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:  www.jcyccollegeaccess.org.

 

JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit www.jcyc.org.

 

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:

 

JOB RESPONSIBILITIES:

 

Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.

 

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting

 

How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.

Please no phone calls.

 

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 


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Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.

The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)


  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)


  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills


  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes


  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity


Physical Requirements  


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.


Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to jobs@changelabsolutions.org; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        


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Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant


  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant


  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.


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We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


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Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)

 

PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit www.jcyccollegeaccess.org for more  information.

 

POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:

 

Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.

 

Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.

 

Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).

 

How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.

 

PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 


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Job Description


Farzad & Ochoa Family Law Attorneys, LLP, seeks a full-time secretary for its San Diego location.


The duties will include keeping an updated calendar and tasks, communication with clients, attorneys, and others, and duties common to such a role in a family law firm.


This position does include training of the new employee to our law firm's systems, software we use and structure.


The position requires a minimum of 1-2 years of family law experience as a secretary or paralegal. The firm will consider those without family law experience if the person has an equivalent of civil litigation experience.


Applicant must work well with others in a busy family law office environment. A minimum typing speed above 60 or more WPM is required


Company Description

We are a team of dedicated family law attorneys and a respected Southern California family law firm with offices in Los Angeles, Orange County and San Diego, California.


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Job Description


 Looking for someone who has experience in the restoration industry as a secretary with the following skills


-billing


-Xactimate estimates


-scheduling 


-customer service


-payroll


-emailing with adjusters/clients


We are a growing company looking for people who want to grow with us! We are willing to train the right person, however, prior experience is a big plus. Please no drugs.



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Job Description


Prime Legal is working with a firm in Raleigh who is looking to add a Litigation Secretary / Legal Assistant to their team. This firm challenges and develops employees with continued learning and creates an environment to grow long-term. This well-liked firm offers great benefits, a fast-paced schedule, and a competitive compensation package.



Requirements:


- Previous experience as a Litigation Legal Secretary / Legal Assistant or Legal Practice assistant in an area of Litigation is required


- Excellent written and verbal communications skills is required (Ability to prepare, edit, and proofread written communications to clients)


- Drafting, filing, and deadline-oriented experience needed


- Ability and experience assisting a group of Attorneys (Calendaring, billing, administration tasks)



 


Christine Tommasino
Vice President
Legal Support Practice Leader


Prime Legal Corporation
804-404-2829
christinet@primelegalstaff.com
 


We look forward to working with you!


 


Are you looking for a new job? Prime Legal is your legal staffing and recruitment specialist providing top legal secretary, legal assistant and paralegal jobs, as well as attorney and partner level jobs for law firms and corporations nationwide.


All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.



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Job Description


SUMMARY


Schedule patient and ancillary department appointments in a professional, efficient and timely manner; provide excellent customer service to external and internal customers. Be informative to all customers.


 


ESSENTIAL DUTIES AND RESPONSIBILITIES



  • Schedule and reschedules new patients and established patients’ appointments.

  • Register new patients and update established patients’ accounts.

  • Collect/update patient insurance information during each call.

  • Be knowledgeable with doctor’s specialties, office locations, insurance guidelines, scheduling do’s and don’ts.

  • Phone back up for nurses during lunch or when doctors are out.

  • Overhead page when necessary.

  • Be familiar with nurses and doctors “Emergency on Call” protocol.

  • Be flexible with multitasking during high call volume peaks.

  • Make exit appointments for doctors and ancillary departments.

  • Follow HIPAA guidelines

  • Other miscellaneous duties as needed/required for performance efficiently.

  • Excellent phone voice

  • Friendly and outgoing customer service skills


WORK ENVIRONMENT


Work is performed in an office environment; involves heavy phone usage from internal and external customers; interaction with others is constant and disruptive, possibly causing high levels of stress.


QUALIFICATIONS


Knowledge of basic office skills; ability to handle yourself in a professional manner; ability to accurately enter patient data into office software; be a self-motivator and problem solver.


EXPERIENCE



  • Two years work experience, preferably in a medical office setting

  • Basic computer literacy

  • One year experience of PBX or call center

  • Bilingual in Spanish and English is a Plus


EDUCATION


High school diploma or GED


Company Description

To learn more about us, please visit our website at http://www.gracewomenscenter.com.


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Job Description


Bankruptcy Paralegal needed for direct hire position with a great client of ours in the greater Los Angeles area. Ideal candidate will have at least 5 years experience in BK, experience with working in a mid-sized firm, and experience with Ch. 11 and 13. Must have e-filing in both State and Federal Courts.


 


Company Description

We are a boutique legal recruiting firm serving the following markets: Los Angeles, Orange County, San Francisco/Bay Area, Las Vegas. Please visit us at www.theagencyla.net to find out about more exciting positions and sign up with our agency through our application on our site!


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Job Description


Part time legal secretary in one attorney office. Hours 9-1, Monday - Friday. Experience not necessary, but helpful. Computer literacy ( proficient with Microsoft office), well organized , self -motivated , and detail oriented, very important and necessary.  Expect:


*take and make  calls


*track office inventory


*answer phones/place calls


*type/word process documents


*organize paper and computer f files


Company Description

established practice with wide range of cases


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Job Description


Banker Lopez Gassler P.A. is currently recruiting for a Legal Secretary for our Fort Myers office.


This position focuses on automobile negligence, wrongful death, personal injury, and premises liability.


Duties and Responsibilities:



  1. Opens, maintains, and closes files.

  2. Schedules hearings, depositions, conferences, meetings and maintains the Attorney's calendar.

  3. Types legal and administrative correspondence and documents at direction of supervisor.

  4. Prepares attorney time entry and edits billing memos.

  5. Communicates with clients, opposing counsel, courts, agencies, and the general public.

  6. Receives and screens telephone calls, providing information which may require the use of judgment and interpretation of policies and procedures.

  7. Performs other clerical tasks as assigned by supervisor.


Qualifications:



  1. Some college education or equivalent work experience.

  2. Minimum five years experience as a legal secretary in a high volume, defense law firm environment.

  3. Moderate knowledge of legal practices, terminology and format for legal documents.

  4. Interpersonal skills necessary to communicate by e-mail, telephone, and in person to provide information with ordinary courtesy and tact in an environment with a diverse group of personalities.

  5. Flexible and solution-oriented with the ability to work under pressure.

  6. Ability to organize and prioritize numerous tasks and complete them under time constraints while maintaining a high level of attention to detail.

  7. Advanced writing skills, verbal communication skills, and dictation transcription. Includes the ability to type a minimum of 75 WPM.

  8. Advanced skills in computer technology using Microsoft Office Suite, Orion, digital dictation, and Sharepoint.

  9. Ability to lift and carry up to thirty five pounds.


Company Description

Banker Lopez Gassler P.A. was founded in 2008 by Robert E. Banker, Joseph K. Lopez and Frank H. Gassler all trial lawyers with over a hundred years combined experience. The firm has grown to over 80 litigation attorneys with a dedicated client base and offices strategically located throughout the state of Florida.

Banker Lopez Gassler P.A. attorneys value long term relationships with our clients, attorneys, employees and communities. Our locally and nationally recognized attorneys practice in the areas of admiralty, appellate law, aviation, bad faith litigation and avoidance, construction litigation, insurance defense, insurance coverage, malpractice, nursing home litigation, premises liability, products liability, sports, toxic tort, and workers' compensation.


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Job Description


Boutique law firm located in Tustin, specializing in insurance defense, civil litigation, and trusts/estates, has an opportunity for a legal secretary or paralegal position. This position is for legal assistants or paralegals with 3-5 years’ experience. The candidate must have knowledge of civil litigation handling, including local court rules, Federal and Appellate Court, and electronic court filings. There is an opportunity to learn and train in these positions for the right candidate. This firm emphasizes teamwork and close, loyal bonds among its attorneys and staff. The position is full-time. The firm has a collegial and respectful work environment. Each legal secretary/paralegal is assigned a case list of approximately 15 cases and works with the 2-3 attorneys assigned to those cases. We currently have a team of 6 attorneys and 3 legal assistants.


What we offer:


1. Warm, friendly and relaxed environment


2. Friendly co-workers willing to pitch in on large assignments


3. Administration who is supportive and appreciative of staff


4. Health & dental insurance


5. Paid time Off (PTO)


What we Seek:


All of these are equally important. Without one, the others don’t have much value.


1. Ability to work calmly and efficiently under pressure.


2. Extremely computer literate, with ability and desire to learn new software


3. Extremely strong communication skills; written (grammar, spelling) & verbal


4. MINIMUM typing speed of 55 wpm with proficient use of MSWord


5. Team player: enjoys working with and assisting co-workers when necessary


6. Desire to become a long-term member of our team.


7. Paralegal certificate preferred but not required


8. Familiarity with insurance defense billing a plus but not required


9. Experience in time keeping always a plus but not required


 


Responsibilities:


1. Editing and finalizing litigation documents


2. Calendaring deadlines and motions on litigated matters


3. Filing with State and Federal courts (including e-filing)


4. Case litigation management


5. Dictation


6. Strong technical skills (Microsoft Office, Outlook, document management software, etc.)


7. General administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules


8. Experience in time keeping always a plus but not required


Qualifications:


1. 2-5 years’ experience in Civil litigation


2. knowledge of State and Federal Court filing


Application must include:


1. Resume, include all prior employment, not just legal


2. Cover Letter, addressing:


a. why you think the job works for you


b. your suggestion for appropriate pay


c. phone numbers for three professional references and how/why they know you


The candidate selected will have the opportunity to work in a collegian environment on interesting and challenging cases. Compensation is commensurate with experience and work hours. Medical, PTO, dental, and life insurance benefits available.


Our office is not like other firms. We are a small office that is well established in Tustin with a strong book of clients, past and present. We demand excellence from ourselves and each other. Therefore, we demand the same of you. This is a small group of people that has dedicated their lives to this service, and we seek someone with the same desire to do this work. If this is not your passion, please do not apply.


 


 



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Job Description

Busy South Tampa Defense firm has immediate openings for full time Legal Secretary to provide support in the Worker's Compensation Department.

Candidates must have a minimum of 2 years of legal experience, strong phone skills, and exceptional problem solving skills. Worker's Compensation experience is also required.

Daily tasks will include transcribing legal documents such as pleadings, petitions, letters, etc., scheduling events, and maintaining attorney calendar.

Please email resume to tampa.jobs@rissman.com and reference "Work Comp" when replying to this post.

Company Description

Rissman, Barrett, Hurt, Donahue, McLain & Mangan, P.A. is an AV-rated law firm by Martindale-Hubbell(R) Law Directory offering top quality legal services to its clients throughout Florida. The firm provides legal services in all areas of insurance defense litigation from Workers’ Compensation, Medical Malpractice, Automobile Negligence, Premises Liability and Construction Litigation.


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Job Description

# Requisition#: 7786 Entity/Department: Goshen Hospital/Birthplace Shift/Hours: Part Time, 48 hours per pay period, Nights $1,000 New Colleague Bonus!# # Provides secretarial/receptionist/registrar support, basic nursing care and assists with the activities of daily living for patients on the unit of practice consistent with the mission, vision and beliefs of Goshen Hospital. # Responsible for accurately obtaining complete demographic and financial information on all patients being admitted to the unit.# Obtains necessary signatures on all required documents and insurance forms.# Receives and communicates messages, transcribes physician orders, enters patient data and charges in the order communication system, completes all necessary forms and maintains an orderly environment.# Interacts with the patients, providing care as identified in the care plan and as directed by the RN.# Works under the direct supervision of an RN.# Position Qualifications High school graduate. Completion of nursing assistant certification training and competency exams as approved by the State Board of Health. Completion of Nursing Fundamentals or Medical Assistant course. Effective verbal and written skills, effective customer service, and computer keyboard skills necessary. Certified Nursing Assistant unless other pieces of minimum education fulfilled American Heart Association CPR certification# (we only accept American Heart Association) Why Goshen? Compensation:##Welcome#bonuses offered and tuition assistance for continuing education Benefits:##Health benefits, paid time off # child care reimbursement Education:##Clinical onboarding and orientation Professional Development:# #Ongoing in-services and leadership development Recognition:## Magnet designation for the first time in 2004 and achieved re-designation in 2009, 2014 and 2019. Culture:##Unique TUL (The Uncommon Leader) culture and nursing professional governance structure empower Colleagues#at Goshen to lead change and advance practice. # #ZR

Company Description

At Goshen Health we are Colleagues, not employees. This means that you are part of a culture that encourages innovative thinking where your ideas and insight are valued.

We support the physical and financial health of our Colleagues and their families through our commitment to market-based pay and a benefits package that allows all to grow in their personal missions. Our financial stability has helped us remain layoff free for more than 20 years.

- New Colleague Sign-on Bonus available to select positions
- $3,000/yr Tuition Loan Repayment available to select positions
- Tuition Reimbursement
- No layoffs in 20+ years
- Full benefits package including fitness and childcare reimbursement
- Profit-sharing to 401k


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Job Description


Our client has launched a search for Legal Secretary who will join their team and help maintain the standard of excellence for which they are known. The Legal Secretary will be responsible for drafting pleadings, motions and appellate documents and filing them with the court.


Essential Duties and Responsibilities:
• Complete complex litigation e-filings in state and federal courts
• Prepare and submit documents to federal agencies
• Creation of pleadings
• Generate TOC and TOA
• Manage attorneys calendar
• Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills
• Deposition scheduling
• Working with accounting to resolve billing problems and assist with processing final billing statements and letters
• Preparing client billings and maintain lawyers’ files containing statements and related billing data
• Making travel arrangements, including air transportation, automobile rentals and hotel reservations
• Preparing and submitting proper expense reports
• Submitting accurately completed paperwork to various firm departments, including conflicts and new business intake
• Preparing and maintaining client and office files and chronological daily letter and memo files utilizing the Firms electronic file management system
• Accurate inputting of lawyer time into accounting system
• Coordinate timekeepers calendar with own and reminding of various meetings, appointments, court dates, etc.


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.


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Job Description


SRS is currently searching for a Legal Secretary to join a stable New Orleans firm that takes great care of their people. The chosen candidate will support attorneys in a predominately insurance defense practice. To be considered for this opportunity you should have:



  • 3 + years defense litigation experience

  • a stable work history and excellent references

  • a "can do" attitude and dynamic personality

  • strong organizational, typing, and computer skills that include a superior mastery of MS Word


Our client wishes to attract the top talent in the city. Could it be you? Act NOW! For IMMEDIATE, completely confidential consideration send SRS your resume today. Interviews can be done virtually!


Company Description

Strategic Recruitment Solutions is the recruiting firm of choice for many companies, corporations and law firms both large and small.

Our commitment to those we represent is to offer a completely confidential and candidate friendly experience throughout the placement process. SRS always hopes to foster long term relationships that will last throughout your entire career.


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Job Description


Our client, a Westside Law firm, is looking for a legal secretary who has a minimum of 2 years working in transactional law, You will be drafting client communications, calendaring, red-line editing, and proofreading. Minimum of 65 wpm and comfortable with heavy transcription. Must have strong computer skills especially with MAC or must be willing to learn MAC. This is a Temp to Hire opportunity. Medical benefits when perm.


M-F 9-6


$55-$70K+ DOE


Company Description

First Call Staffing/Executive Search is a full-service staffing firm placing candidates in all levels of employment from entry level to mid-C-Suite level positions across industries and function. We are entrepreneurial in spirit with over 25 years experience. We'd love to work with you!


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Job Description


This full-time position demands a leader’s mentality and absolute accuracy. The job requires an ability to act independently under general direction. Ideal candidate must have impeccable follow-up and follow-through skills, project management, and communication skills. A large amount of time will be spent on the phones with clients and potential clients to understand and interpret their needs. Paralegal duties will include working directly with clients to gather documentation, compiling documentation for nursing home Medicaid applications, and drafting legal documents. NO PRIOR PARALEGAL EXPERIENCE IS NECESSARY.


The right candidate will be trainable and able to become knowledgeable in all of the law firm’s areas of practice.This requires the ability to learn quickly and remember a high level of legal knowledge, as well as gather facts and process solutions.


All facets of the position involve helping a growing business law and elder law firm design a path to systemizing growth and profitability.


 


 


Company Description

About Yonke Law LLC

If you have been injured or lost a loved one in a serious accident, do not trust your legal case to just anyone, and do not handle your case alone. There is nothing more important than hiring the right attorney to handle your case. Even simple errors in the process could result in losing out on a large portion of the compensation you are entitled to receive.

At Yonke Law LLC in Kansas City, Missouri, we are here to help you. Our firm is defined by our track record of success, backed by more than 20 years of experience and our commitment to providing exceptional service for our clients.


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Job Description


 


Part-Time Legal Secretary/Administrative Assistant


M-F 12 PM - 5 PM


An established law firm in Harrisburg, Pennsylvania, is seeking a Part-Time Legal Secretary/Administrative Assistant. The successful candidate will perform a variety of administrative and clerical functions including, taking phone calls and messages, responding to emails, appointment scheduling, filing and typing legal documents and briefs.


Qualifications:


A high school diploma or equivalent;


At least 2 years previous experience in legal support (required);


Proficiencies in Microsoft Outlook and Word (required);


Experience with Adobe Acrobat (desired).


Company Description

Abel Personnel, a family-owned company since 1969, is one of the oldest staffing firms in Central Pennsylvania. With locations in Lemoyne and Harrisburg, the firm provides a comprehensive range of flexible staffing, placement, and recruitment services across a wide variety of industries and job markets. Divisions of Abel Personnel include A+ Teachers, Abel Executives, Abel Staffing, and Abel Temps. Personal attention to both our clients and candidates helps us achieve the best matching of people with positions.
In addition to the position above, our clients are seeking to fill many positions including: clerical, administrative, accounting, human resources, sales, substitute teaching, nurses, and more!

EOE AA M/F/Vet/Disability Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.


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Job Description


Job Duties:


▪ Manage medical records


▪ Process medical records requests from DA /AG Subpoenas


▪ Maintain medical records logs


▪ Assist with special projects.


▪ Answer phone and direct calls


▪ Other clerical duties such as copying


Requirements:


▪ Medical records experience


▪ Strong attention to detail


▪ Strong communication skills


 


Company Description

Penda Aiken Inc. is an equal opportunity employer and Section 3 business that provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Penda Aiken, Inc. (PAI) is a business leader with a proven track record in providing workplace staffing solutions. Since inception, PAI has helped government and private sector clients to successfully address their staffing needs and shortages through providing a temporary contingent workforce.

As the marketplace adjusts to technological and economical changes, Penda Aiken, Inc. remains dedicated and diligent in its commitment to providing cost effective and cutting edge workforce solutions to companies at every stage of their financial growth.

Founded in 1990
Privately owned by the same management
Superior past performance references
Excellent financial profile
24/7 support
Customized staffing solutions
15 recruitment specialties

We offer staffing services for temporary, permanent and temporary-to-permanent placements in a wide variety of industries. Our expert recruiters and talent management team offer services that aid in pre-selection, selection, assessment, development, coaching and engagement. Our clients benefit from a holistic approach to employment that increases recruitment efficiency, improves hiring results and develops talented professionals at a lower overall cost than internal HR teams can accomplish alone.


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Job Description


Personal Injury Law Firm in Harlingen, Texas seeks a full-time experienced Bi-Lingual English/Spanish Personal Injury Marketing & Legal Secretary/Assistant to join our firm! You will provide overall support to attorneys' business needs and work to develop new business partnerships with medical providers. This is a fast-paced environment where multi-tasking is a must.


Assist with handling of property damage claims, translate in Spanish when needed, handle incoming mail, emails and faxes; handle incoming calls and caller’s inquiries, request medical records and etc.


Will aid in case development of cases by maintaining contact with clients and keeping them informed of any case progress.


Responsibilities:



  • Highly creative and capable of implementing a number of marketing initiatives

  • Analyzing and summarizing MRI findings 

  • Correspondence and Letter Drafting 

  • Gathers medical reports and bills Communicates with insurance companies

  • Collect documentation 

  • Schedule calls and meet with new clients

  • Handling the pre-litigation stage, specifically

  • Filing claims and setting up new claims

  • Reviews reports by witnesses or police

  • Makes appointments for medical examinations negotiates liens 

  • Perform other supporting tasks for our personal injury attorneys

  • Excellent project management and prioritization skills

  • Conduct research to support legal proceedings

  • Assist with the drafting and reviewing of legal documents

  • Investigate facts to help in the negotiation of legal disputes

  • Record and store client information


Qualifications:



  • Personal injury case management and New Client Intake

  • Previous experience as a paralegal or other legal field

  • Open and initiate new files 

  • Familiar with processing the steps during the Pre-litigation stage 

  • Familiarity with legal research

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Deadline and detail-oriented

  • Motivated Self Starter with Community contact knowledge.

  • Good verbal and Written communication skills 

  • Excellent analytical and problem solving skills 

  • Personal injury secretary/assistant: 3+ years of experience


Education: High school or equivalent (Required)Language: Spanish (Required)


Company Description

Located in the middle of the medical district of Corpus Christi, the Law Firm of Bonilla & Chapa has been serving the legal needs of South Texas for decades. With a staff of experienced attorneys, your legal matters will be handled professionally and with your concerns foremost in mind. With a long history of community involvement, Bonilla & Chapa, P.C. has worked with others to help improve the quality of life in South Texas.

While we handle a wide range of cases, personal injury cases are by far the most numerous. From auto accidents and 18-wheeler cases to wrongful death cases, the firm will see that medical treatment is received if needed and the client's needs are met. Immigration and Social Security cases also represent a significant number of our cases. For the past fifteen years, the firm has provided legal services to entities in the maritime industries.


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Job Description


Wilson Elser's Denver, CO office currently seeks a Legal Secretary. 


This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.


The Firm
Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with nearly 800 attorneys, across 40 offices in the United States and one in London. Founded in 1978, we ranks among the top 200 law firms identified by The American Lawyer and is included in the top 50 of The National Law Journal's survey of the nation's largest law firms.


The Position


Qualifications
·Must have 2+ years Litigation experience
·Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
·Familiarity with State and Federal court procedures and rules
·Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
·Open to taking on new responsibilities and challenging tasks
·Excellent organizational skills with the ability to integrate into a fast-paced environment
·Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
·Strong written and verbal communication skills
 
Responsibilities
·Prepare legal filings: format documents, pull exhibits, proofread and redact documents
·Prepare court forms such as summons and subpoenas
·E-file court filings
·Open new matters
·Document management and organization, saving to network, indexing 
·Become familiar with court rules and filing procedures 
·Retrieve court decisions from Westlaw
·Schedule conferences and depositions, maintain attorney calendars


Why Should You Apply?
·Excellent Benefits
·Generous PTO plan
·Excellent growth and advancement opportunities
·Corporate Discount Plans


Interested?
Wilson Elser is a firm who focuses our commitment to both our clients and you! Please consider joining our team by applying online.


We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. We are an Equal Opportunity Employer; Minorities and Women are encouraged to apply


Company Description

Wilson Elser is a full-service law firm with nearly 800 attorneys, representing more than 50 service areas in 39 offices throughout the United States. Founded in 1978, Wilson Elser ranks among the top 200 law firms identified by The American Lawyer and is listed in the Top 50 by The National Law Journal. With a full-service office in London and a network of affiliate firms in France, Germany and Mexico, Wilson Elser routinely provides legal advice and representation throughout the world.

While Wilson Elser's heritage and primary focus is insurance defense, it increasingly has expanded into the corporate and transactional realms in order to better serve its clients. Along these lines, the firm currently has a broad range of practice areas, members of which will often work on multidisciplinary and/or multijurisdictional teams in order to identify sound, comprehensive and innovative solutions to complex legal issues.


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Job Description


 This candidate should be proficient in the following:



  • Produce New Leases, Lease Addendums, and Lease Renewals for commercial properties located throughout the Greater Houston Area

  • Write/review correspondence between Owner and Tenants

  • Work directly with Owner, Tenant or Prospective Tenant to collect information relevant to leases and contracts

  • Prepare transaction documents: contracts, tenant estoppels, closing documents, deeds, etc.

  • Prepare correspondence regarding Real Estate portfolio administration (i.e. lease compliance, renewal requests, demand letters, etc.)

  • Review and/or prepare articles of incorporation/formation, basic operating agreements, bylaws and resolutions, electronic processing of necessary entity documents with applicable governmental agencies and obtaining necessary corporate and governmental agency documents and certifications.

  • Perform research pertaining to special situations

  • Know current Commercial Real Estate law and codes in Texas

  • Review contracts between Owner and outside vendors.

  • Perform UCC and other searches

  • Create UCC filings


 



  • Work experience should include +3 years experience drafting and editing various real estate documents like purchase and sale contracts, leases, sales documents, letters of intent, exhibits and closings and general portfolio administration correspondence;

  • Represents Owner by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney;

  • Maintains highest level of confidentiality;

  • Provides historical reference by developing and utilizing filing and retrieval systems;

  • Enhances practice group and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments;

  • Perform other duties as assigned;


Qualified applicants should also possess:


Strong work ethic and ability to self-start.  Ability to multi-task and prioritize assignments while delivering consistent, quality work product.  Strong attention to detail.  Ability to work with little supervision and to seek help when needed.  Strong written and verbal communication skills. Strong organizational skills.



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Job Description

Requisition #: 7937 Entity/Department: Goshen Hospital / Day Surgery Shift/Hours: Full Time, 80 hrs per pay period, Days Provides secretarial/receptionist /patient coordinating, registration and basic nursing assistant care on the unit of practice consistent with the mission, vision and beliefs of Goshen Hospital.# Receives and communicates messages, transcribes physician orders, enters patient data and charges in the order communication system, completes all necessary forms, maintains an orderly environment and coordinates room placement pre and post op of patients based on clinical designation.# Interacts with the patients, providing care as identified in the care plan and as directed by the RN.# Works under the direct supervision of an RN.# Uses independent judgment to prioritize own work and report observations and information to appropriate personnel. Requirements: High school graduate. Healthcare Provider CPR certification. Six months unit secretary and patient care experience preferred. # #ZR

Company Description

At Goshen Health we are Colleagues, not employees. This means that you are part of a culture that encourages innovative thinking where your ideas and insight are valued.

We support the physical and financial health of our Colleagues and their families through our commitment to market-based pay and a benefits package that allows all to grow in their personal missions. Our financial stability has helped us remain layoff free for more than 20 years.

- New Colleague Sign-on Bonus available to select positions
- $3,000/yr Tuition Loan Repayment available to select positions
- Tuition Reimbursement
- No layoffs in 20+ years
- Full benefits package including fitness and childcare reimbursement
- Profit-sharing to 401k


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Job Description


PLEASE SPECIFY FOR WHICH POST YOU ARE APPLYING


Secretary I


This position carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and has completed work reviewed for accuracy by NRC employee. Generally, performs varied duties including or comparable to one or more of the following:



  • Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters;

  • As instructed, maintains calendars, makes appointments, and arranges for meeting rooms;

  • Reviews materials prepared for approval for typographical accuracy and proper format;

  • Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans;

  • Obtains supplies, printing, maintenance, or other available services. Types, takes and transcribes dictation, and establishes and maintains office files.


Requirements


  • High school diploma or equivalency; 1 year experience in an office environment.

Secretary II


This position handles differing situations, problems, and deviations in the work of the office according to general instructions, priorities, duties, policies, and program goals. May work on special assignments as requested. Generally, duties include or are comparable to one or more of the following:



  • Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by others.

  • Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings;

  • Reviews outgoing materials and correspondence for internal consistency and conformance with established procedures; assures that proper clearances have been obtained, when needed;

  • Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to appropriate staff;

  • Explains the requirements concerning office procedures.


  • Coordinates NRC personnel and administrative forms for the office and forwards for processing.

Requirements


  • High school diploma or equivalency; 2 year experience in an office environment.

Secretary III


This position uses greater judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following:



  1. Based on knowledge of the customer's views, compose correspondence on own initiative about administrative matters and general office policies for approval;

  2. Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs others on matters to be considered;

  3. Read publications, regulations, and directives and take action or refer those that are important to staff;

  4. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions;

  5. Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc.


Requirements


  • High school diploma or equivalency; 3 year experience in an office environment.

 


Administrative Assistant


In addition to Secretarial duties, this position may provide administrative support to executive staff to include NRC personnel records and assistance with payroll processing. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.


 


Requirements


  • High school diploma or equivalency; 3 year experience in an office environment.


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Job Description


We are currently seeking a bilingual (Spanish & English) DME & Sleep Secretary to join our team! You will focus on providing high quality patient care as part of a healthcare team. We have offices in College Park, Greenbelt, Glenn Dale, and Clinton. Candidate must be able to commute to all offices.


Responsibilities:



  • Handle typical front desk duties - answering phones, scheduling, check-in

  • Insurance verification

  • Maintain Inventory of supplies

  • Communicate information to patients

  • Maintain patient medical records


Qualifications:



  • Previous experience in a physician office

  • Knowledge of medical clinical skills/language

  • Proficiency in computer skills, including but not limited to Microsoft Word, Excel

  • Skills in eCW a must or similar EMR

  • Ability to build rapport with patients

  • Strong attention to detail

  • Strong leadership qualities

  • Must have reliable transportation


Company Description

Over the past 37 years, ENT & Sleep Specialists have been treating patients with a full range of conditions affecting the ear, nose and throat. In 2006, we expanding into providing a one-stop shop for sleep apnea and sleep related issues. Our doctors are the first physicians in Maryland who are Board Certified in both ENT and Sleep in a private setting providing a seamless approach to diagnosing and treating sleep apnea.


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