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  ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit www.e-arc.com. ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. 

Here is what you get to do:

·     


  • Diligently       reviewing/flagging Executives emails

  • Answer and screen all CTO's calls

  • Provide Accounting support for       business and personal expenses including reconciling credit cards with       receipts

  • Maintaining and updating a busy       calendar including scheduling of business and personal appointments

  • Managing CTO's personal affairs with       various institutions such as financial, health, insurance, legal and       Political

  • Assist in travel coordination,       International and domestic

  • Procure CTO's office supplies,       equipment and snacks

  • Run personal errands including but       not limited to retrieving mail from his home in Fremont, shopping,       in-branch banking, purchasing of gifts, etc.

  • Management of executive's estate       operations to include scheduling, negotiating and processing payments to       vendors

  • Ensure CTO's office is prepped and       ready for his arrival each morning

  • Prepare and serve beverages and       lunches to CTO and his guests and at times running out to grab his lunch       or order online for delivery

  • Communicate with Kolkata office as       needed

These are what will help you succeed:

• 3+ years' experience in an executive administrative role

• Customer service and interpersonal

• Negotiating skills

• Highly organized

• Problem solving

• Time management

• Travel Logistics

• Multitasking ability

• Professional, confidential and proactive work style

• A sense of humor

 

You get extra points for the following:

 MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.

 

This is what we offer:

•Great company reputation - our clients consistently give us 5-star reviews

• Easy to get along with C-Suite

• Part time up to 25 hours a week

• Casual office environment in beautiful brand new eye-popping corporate headquarters

• Opportunity to work with and meet international partners

• Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office

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Apply Here:  https://www.Click2Apply.net/5nhw5k2zjcccvd3x 

 

PI122244499  


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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled

PROGRAM DESCRIPTION

JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:  www.jcyccollegeaccess.org.

 

JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit www.jcyc.org.

 

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:

 

JOB RESPONSIBILITIES:

 

Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.

 

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting

 

How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.

Please no phone calls.

 

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 


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Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.


  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 


  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you!

www.benaturalmusicsantacruz.com 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  


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Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.

The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)


  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)


  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills


  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes


  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity


Physical Requirements  


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.


Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to jobs@changelabsolutions.org; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        


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Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant


  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant


  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.


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We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


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Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)

 

PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit www.jcyccollegeaccess.org for more  information.

 

POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:

 

Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.

 

Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.

 

Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).

 

How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.

 

PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 


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This position is great for people who are looking to get started on a Paralegal career path, office manager or sales director.

We're looking for an individual with good communication skills, works well on a team, is detail oriented and can provide exceptional customer service.  

Experience with computers and software including Excel, Outlook and Google Docs is preferred! Previous work experience that required high level of multitasking is required!

You must be able to answer calls, type messages quickly, and greet visitors all at once. . . All with a smile. Professional attire and presentation is a MUST.

How to apply:

Email your resume.  We ask that you wait for a call back and do not call us directly.

Main job responsibilities:


  1. Answering a high call volume of multiple phone lines, and then transferring callers accurately

  2. Attending to visitors once they walk in; being the first point of contact

  3. File & scan documents for attorney records

Hours:

Monday - Friday from 8:30 am - 5:00 pm

Thank You! 


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 The story of Macro Construction Equipment began as a simple trading company engaged in the distribution of various used equipment.  As the business flourished, the entity expanded and later diversified to what is now regarded as one of the fastest rising construction equipment companies. With over 20 years of experience in the industry, Macro has created a niche in marketing the world’s best brands for cranes, trucks, mixers, trailers, pavers, batching plants, compaction equipment, excavators, backhoe loaders, wheel loaders, generators, etc. 

 

 Responsibilities:


  • Accurately process and confirm daily orders

  • Follow up customer calls, questions, tracking information, and missing documentation to complete order

  • Process daily shipments by prioritizing oldest orders first

  • Ensure superior customer satisfaction by providing a positive customer service interaction

  • Upsell and make suggestions for similar product options based on product knowledge

  • Use unique and creative side to turn a negative order or shipping issue into a positive experience for the customer

  • Maintain knowledge of various freight carriers, shipping terminology and logistical requirements

  • Strive to achieve internal accuracy

  • Accurately process return authorizations, open damage assessment cases

  • Ad hoc projects as assigned by management

Requirements:


  • Customer focused; friendly professional

  • Effective communicator both written and verbally

  • Critical thinking; reading comprehension; active listening

  • Logical problem solver with ability to present solutions or suggestions

  • Detail oriented; familiar with sipping and freight

  • Time efficient; team player; ability to prioritize

  • Computer Skills: Outlook, experience with ERP and CRM platforms


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 International Contact, Inc., a leader in Multilanguage Translation Management, conveniently located in Berkeley walking distance from BART is hiring a PRODUCTION Manager which requires   


  • excellent process management and problem-solving skills 

  • clear written and verbal communication skills, including grammar and spelling.  

  • computer skills including proficiency with MS Office, email functions and Internet search

  • excellent phone answering skills 

  • savvy, intelligence, willingness to learn, patience and resilience, being receptive to ongoing feedback and criticism.

  • the ability to work in a highly stressful environment under the supervision of a demanding manager.

  • the ability to manage several tasks at the same time and correctly complete assigned tasks on schedule. 

  • the capacity to visualize what's required and the responsibility to provide it. 

  • the ability to delegate and manage people. 

  • the ability to follow instructions

Please respond in an email to jobs@intlcontact.com, include:  


  • your current resume 

  • specific (not “negotiable”) salary expectations 

  • a cover letter that gives us a good idea of who you are, why you think you are right for the company and what your ideal job would be. Please, no form letters! 

 


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Job Description


Welcome to our family!  Affinity Senior Care is a well-established private duty home care agency based in Commerce Township, Michigan.  Our Mission is to provide the highest level of customer service for our clients.


We are looking for a Scheduling/ Payroll Coordinator to join our team!  The ideal candidate must have a positive attitude, be hard working and have a drive to excel.  The candidate must have previous caregiving/ payroll experience.  If you are a team player and would love the exceptionally rewarding opportunity to make a difference in our client's lives, we encourage you to apply today.


*  Understands and adheres to established Affinity Senior Care policies and procedures.


*  Create and maintain staff schedules.


*  Provide staffing for sick leave, vacations and long term leave.


*  Schedule client visits according to care plans and staff availability.


*  Enter scheduling data, create schedules.


*  Contact care providers and clients regarding day-today changes.


*  Discern client services required as outlined in agreements, urgent requests and care plans.


*  Enter client information into database.


*  Maintain staff and client database (e.g. client admissions, client hospital admission and discharge).


*  Maintain staff and client statistics and report for weekly meetings.


*  Maintain call-in and retention report.


*  Perform general office duties including but not limited to Microsoft Office, filling, answer phones and greeting customers, payroll, maintain employee budget/ pay rates, generate invoices for Billing Coordinator, maintain clock in/ out with employees and help maintain a clean office.


*  Rotating On-Call schedule mandatory.


*  All other duties assigned.


 


 


Company Description

Welcome to our Family. We are family owned and well known in our community. We take pride in who we hire. Fast paced office looking for strong scheduling and payroll skills.


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Job Description


 


Job Description



  • This is a full time position

  • Bachelor’s degree. Less than a Associates degree will NOT be considered.

  • Works well with others

  • Multi-task

  • Advanced computer skills

  • Courteous disposition

  • Flexible schedule is a must

  • Supervision experience of staff preferred


Visit our website for more information about our company http://seniorschoosingtoliveathome.com/


Job Type: Full-time



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Job Description

 Scheduling Coordinator needed for our new location in Lake Nona, Florida. We are a pediatric dental office seeking someone who is motivated, responsible, quick learner with a friendly personality. Position is full time.


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Job Description


Our large and growing Home Health company with a strong focus on client satisfaction is seeking an exceptional Customer Service/ Scheduling Coordinator for our busy Sarasota location to assist clients with scheduling needs.


Are you looking to make a difference? Do you have great people and organizational skills? We have a great opportunity for you!


Mandatory Skills/Requirements


Bilingual (English/ Spanish) is helpful
• Must have effective CUSTOMER SERVICE, communication, and telephone skills
• Computer skills, Data entry, Office skills, operate common office equipment
• Handle fast paced environment
• Team Player/High energy
• Able to follow through with multi-tasks to completion
• Detail oriented and organizational skills
Previous Home Healthcare Scheduling Experience Required
• Previous scheduling experience with EVV (Tellus & HHAeXchange) preferred


For consideration please submit resume- no calls please


Full time opportunity to work Monday through Friday- no on-call responsibilities


EOE


Company Description

Caregiver Services Inc. CSI, is the state's largest Nurse Registry has new referral opportunities each week for RNs, LPNs, CNAs and HHAs. Referring Home Health and Supplemental Staffing throughout Florida.


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Job Description

I am looking for a friendly, motivated dental scheduling coordinator. We are very busy pediatric dental practice. We need to have someone come in and answer calls, respond to emails, and meet with patients in person that are requesting appointments. Experience working in a dental practice in the past is a plus. We use Dentrix practice management software. History of using this is highly regarded. Please only serious inquiries.


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Job Description


Are you a motivated, sales-minded individual with a passion for marketing and a genuine interest in communicating with sales prospects on a daily basis? A top financial firm in the Rockville area is seeking a strong team player for the role of Scheduling Coordinator whose job is to set appointments for the financial professionals. A sharp phone presence with excellent listening skills and the ability to manage multiple tasks at one time is required to be successful in this role. We are looking for a go-getter who is willing to learn and grow with our firm.


Minimum Requirements:
• Previous experience in a relatable appointment setting or sales role
• Experience with MS Office and the ability to learn new software quickly



This position requires that you possess the following skills:
• Excellent communication skills
• Strong organizational skills
• Ability to motivate prospects and clients to set and keep appointments
• Attention to detail and accuracy
• Consistent follow-through

Responsibilities/Tasks:
Daily priorities are to fill the Advisors’ schedules with qualified appointments as well as other daily, weekly, and/or monthly tasks to include:
• Calling and scheduling with prospects (warm leads)
• Consistent follow-up with prospects
• Call all workshop RSVPs for confirmation
• Attend workshop events
• Accurate entry of data into CRM system from prospecting & marketing efforts
• Work independently and proactively to meet business & personal goals
• Attend and participate in weekly staff meetings


Benefits
• 401k Match
• Paid Vacation
• Option to Participate in Health, dental & vision plans


Company Description

Our firm is primarily dedicated to helping near retirees make the successful transition to retirement. We have an open environment where new ideas are encouraged and our clients best interests are always put first. We take pride in operating in a space most firms do not. We help people successfully withdraw money out of their assets for a great retirement over simply trying to accumulate assets under management.


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Job Description


 


Bella Smiles is recruiting for a front office position! We are currently looking to hire a front office Scheduling Coordinator w/experience in the dental field. This requires a professional individual w/great communication skills and proven experience in the dental field.


Knowledge in the following areas is a must:



  • ADA codes

  • Dental Terminology and procedures

  • Maintaining a productive schedule

  • Recall system

  • Insurance Verification

  • Treatment Planning and preparation of estimates

  • Referral Coordination

  • HIPAA

  • Accurate Clinical notations


Experience:



  • Dental Receptionist: 2 year (Required)

  • Dental Assisting: 2 year (Required)

  • Dental Office: 2 year (Required)

  • X-ray License

  • CPR certificate


If you a interested in joining our team please submit your resume, cover letter and copy of licenses and certificate. Serious Inquiries only



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Job Description


 


CSI Financial is seeking multiple Scheduling Coordinators for a large Healthcare client in the Jacksonville, FL area. This is an immediate need and an excellent opportunity for an individual looking for an entry-level opportunity with exponential room for growth.


Starting Pay: $14/hr


Responsibilities:



  • Provides customer support by phone, email, or instant message to business customers.

  • Processes a high volume of customer inquiries of management products and services.

  • Recognize customer problems, identify the cause of the problem, and use tools and resources appropriately to determine how to resolve customer problems

  • Track and document inbound support requests and ensures proper notation of customer problems or issues

  • Assist with scheduling appointments

  • Answer and resolve billing inquiries

  • Work closely with insurance companies to collect funds as necessary


Qualifications:



  • High school diploma or equivalent

  • Computer proficient MS Word, Excel, PowerPoint and Outlook capabilities.



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Job Description


Well established and respected Bonita Springs medical and surgical practice seeks EXPERIENCED reliable, trustworthy and professional employee for FULL TIME:


Surgery Scheduling Coordinator

Please fax complete resume with full name, ALL employers and dates of employment, PHONE CONTACT NUMBER, and current address to fax 239-593-1097.


Company Description

Well established busy medical, surgical and cosmetic surgical practice.


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Job Description

Customer Service Representative (Scheduling Coordinator)Conshohocken, PA


Conicelli Autoplex is seeking a motivated, experienced Customer Service Representative for our centralized Service Business Development Center.  Our ideal candidate will have excellent customer service skills, strong communication skills and the ability to multi-task in a busy call center environment. 


Job Responsibilities:



  • Create and maintain a positive customer experience

  • Communicate with customers via telephone, email and text

  • Coordinate schedules and document customer needs in our CRM system

  • Establish productive relationships with Service Advisors, Parts Managers and external Customers


Job Requirements:



  • High school diploma or equivalent

  • Possess excellent organizational, written and verbal communications skills

  • Ability to work in a fast-paced call center environment

  • Strong computer and typing skills

  • Capable of working with a diverse workforce and customer base

  • Skilled in problem solving and customer satisfaction

  • Experience in the automotive industry is a plus

  • Ability to work every other Saturday from 9am-12pm


Job Benefits: 
We provide a positive, professional work environment. Our team members enjoy many benefits including:



  • Full-Time Employment

  • Medical, Dental and Vision

  • Vacation/Paid Time Off

  • 401(k)

  • Competitive hourly rate with bonus structure (earning potential of $35,000+ annually) 


We are an Equal Opportunity Employer.


All applicants must be able to pass pre-employment testing including background checks and drug screen.





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Are you a Scheduling Coordinator looking to join a great surgical team? We seek a dependable, high-functioning and motivated person with a “can-do” attitude. If you are a team player with oral surgery experience who thrives in a busy environment while excelling at patient care and kindness, we may be your new home. Send a resume with references and a cover letter that briefly explains why you’re the best candidate to: greatermodofficemgr@gmail.com using TEAM GMOS as the subject.


 



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Job Description


 


Core Responsibilities
• Support content metadata population across expansive content library as well as new-to-market programming
• Perform key actions in scheduling tools to ensure speedy, accurate and consistent delivery of large quantities of content packages
• Assist in managing complex content entitlement attributes in scheduling tools
• Guide ongoing metadata adjustments through analysis of Excel reporting
• Analyze current and planned platform content offering to ensure compliance with programming strategy and partner agreements
• Support troubleshooting of content scheduling and ops issues
• Maintain strong working relationships with various internal partner groups
• Enthusiastically contribute to the achievement of Digital and corporate revenue goals at every opportunity
• Other duties as assigned

Requirements
• 1-3 years of experience in TV programming or scheduling, digital media, production/post-production, or other similar role
• BA/BS required or equivalent combination of skills
• Outstanding skills in Microsoft Excel required
• Experience with content programming/scheduling tool a plus
• Ability to learn new systems and processes quickly and effectively
• Independently motivated, resilient, energized by fast paced Digital Media environment
• Extremely organized, with meticulous attention to detail
• Professional demeanor with outstanding verbal & written communication skills
• Collaborative work style with a proven ability to develop strong relationships
• Strong digital media industry landscape knowledge and technical savvy desired



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Temp Position: Schedule Coordinator / Admin Support


We are an environmental consulting firm, looking for a temporary admin support hire for the next 3-5 months for a specific project.


About Us: A-Tech Consulting, Inc. (A-Tech) is a full-service environmental consulting firm, serving all areas of California, Arizona and Nevada. Our team of environmental professionals’ conduct services such as asbestos, lead and mold testing, infection control management, worker exposure assessment, risk management and much more.


This position is fulltime hours for a project where you are assisting to coordinate schedules between multiple departments. Strong organizational skills are a must, as you have to update hundreds of people’s schedules, make appropriate schedule changes and be responsive to emails.


Position Details:



  • Tuesday to Saturday, 10am to 7pm (hours may vary)

  • Must be able to work overtime during weekends and after-hours

  • This position is remote, you can work from home. (The first 5-7 days of training will be held at our corporate office)

  • Pay: $18 - $20/hour, DOE

  • This position is temp to possible permanent hire, depending on individual performance and company growth


Job Duties:



  • Answering emails to multiple departments from various vendors and clients

  • Updating spreadsheets in Microsoft Excel and AirTable

  • Coordinating schedules of employees

  • Keeping managers informed and providing status updates


Job Requirements/Experience:



  • Must have strong working knowledge of Microsoft Excel

  • Must have good grammar, writing skills and strong ability to multi-task

  • Well-organized

  • Strong attention to detail and accuracy

  • Responsiveness, ability to respond quickly and efficiently to emails

  • Must be able to type at least 50 WPM


 


Please submit a resume in PDF format


Company Description

· Rapidly expanding firm in a rapidly growing industry. We have tons of opportunity for learning and career advancement.
· Our core culture evolves around training our next generation of leaders and creating industry innovation and developing top talent. Our competitors don’t intimidate, us they imitate us.
· Competitive Salary & Comprehensive Benefits Package including: Medical, Dental, Vision, Life Insurance, 401k and PTO
· Awesome Company Culture, Employee of the Month Program, Community Involvement and Company Dogs.
· Upward Mobility & Career Advancement Opportunities available to highly-motivated employees.


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Scheduling Coordinator


 


Allwel is looking for a highly organized Scheduling Coordinator whom will be responsible for maintaining the integrity of both the field staff and participant schedules. To ensure success in this role, the Scheduling Coordinator should possess solid knowledge of scheduling practices and demonstrate experience in a similar role. Continued success in this role lies in the willingness and ability to collaborate and work cohesively with team members, field staff, our participants and their loved ones.


 


Responsibilities and Duties:


·        Maintains and monitors approved hours for clients, work schedules for all field associates and makes necessary changes.


·        Participates in emergency on-call and assists other team members with scheduling issues.


·        Answering scheduling queries via phone and email.


·        Positive and open communication with all departmental teams, staff, and participants.



  • Collaboration in departmental meetings as necessary to problem solve staffing and scheduling challenges.

  • Maintaining accurate shift records and staff/participant communications in MediSked and Communication Logs.


Qualifications:


·        High School Diploma or GED


·        Minimum of one year of office or scheduling experience


·        Thorough understanding of Scheduling functions, ability to operate under stressful situations and maintain professionalism.


·        Strong organizational, interpersonal and communication skills


·        Basic knowledge of computer skills


·        Ability to handle multitasking in a high volume, fast paced environment


 


Company Description

Our team members are passionate about growth, innovation and collaboration. We are constantly striving to improve and better ourselves so that we can better support our clients and each other. If you have a growth mindset and you thrive under pressure, you are probably a great fit for our team!


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We are a local in home care agency that provides individual care and assistance to seniors in their homes. Senior home care is one of the fastest growing industries and is projected to continue to grow over the coming decades as our baby boomers age and require our services. We are looking for someone who wants to be part of a team that makes a positive impact in the quality of life of our clients and their families. We are looking for a compassionate, caring individual with excellent phone and customer service skills. This individual needs to be a great listener and problem solver. Most importantly, they MUST have a passion for seniors and for keeping them safe and comfortable with dignity in their own homes.

Our company offers a very competitive compensation package. Including, medical, dental, IRA matching and paid time off. We pay mileage for required local travel and offer bonuses based on achieving set goals.


*Due to the COVID-19 crisis, this position will be fulfilled by working from your home at this time.*


To apply please send both your resume' and cover letter explaining why YOU are the one for this position.

Scheduling Coordinator Description:
Schedule Home Care services by matching clients and caregivers based on client needs and caregiver skills. Have constant and ongoing communication with caregivers and clients regarding schedules and all other pertinent information . Work in partnership with Client Care Coordinator for all customer service purposes.

Scheduling Coordinator Duties:
1. Schedule caregiver services by carefully matching clients and caregivers based on client needs and caregiver skills. Check schedules for accuracy at the end of the week for call types, pay rates and authorizations for both client and caregiver.
2. Communicate detailed care plan to caregiver along with directions to client home. Have caregiver repeat care information and directions back to ensure understanding.
3. After a new client has their first schedule entered in Clear Care and a caregiver is scheduled, schedule an introduction into the calendar and assign it to Care Coordinator. Call the client to communicate the schedule, the caregiver assigned and confirm the introduction.
4. Work closely with client Care Coordinator to insure optimal client/caregiver matching, scheduling and satisfaction.
5. Enter all data into Clear including documented events, client and caregiver information changes, care plans, etc.
6. Contact caregivers to follow up on schedules and service to ensure satisfaction with a new assignment or client.
7. Provides emergency (after hours and weekend) phone answering service as requested by management.
8. Coach caregivers on performance issues and provide feedback from clients. Coach them on company standards and provide input for caregiver reviews.


 


Company Description

At Craig Cares our mission is to "keep seniors safe and comfortable in their own home by providing compassionate, expert care". Founded in 2002, we are an independent, family owned Home Care company. Our values are "be a problem solver" - analyze the situation, come up with an effective, honest and equitable solution. "Keep your word" - say what you mean and mean what you say. "Make it easy"- for a family to get and keep a good in home caregiver.


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Job Description

At Greater Long Island Dental we provide our patients with the highest level of dental care as well as customer service to create a unique dental experience that patients appreciate and never forget!

We are a family dental practice focusing on all levels of dentistry including general, cosmetic, and multi-specialty, looking for two team members to grow with our successful practice.

The director of first impressions and scheduling coordinators play a crucial role in the growth of our practice!

- Team members should be motivated, driven, well spoken and have strong customer service skills

- positive

- self-starter

- team player

- goal oriented & willing to learn

- experience plus but willing to train

- evenings and weekends a must

- full time position

Benefits:

Medical, Dental, Vacation, 401K, Profit Sharing, Competitive salary and Bonus Compensation

Job Type: Full-time


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Job Description


Sonrisas Dental Center is looking for an outstanding candidate for a full time Scheduling Coordinator for our office located in Cedar Park, Texas.


We believe that patient care comes first; we continue to challenge the status to give our patients an exceptional experience they cannot find anywhere else. Our office is a busy orthodontic and periodontics office with a pretty amazing patient base. Our patients are kind, demanding, caring, and perfectionists. At the same time, our staff are kind, demanding, caring, and perfectionists as well. If these 4 qualities are a part of your personality, we need to meet! We need someone friendly, caring, and enthusiastic who LOVES working with people and making them feel good about their dental experience!


Responsibilities:



  • Greet and assist patients in person and via telephone and email.

  • Check patients in and out

  • Update patient charts and patient accounts.

  • Schedule and confirm patient appointments.

  • Explain payment options, collect and record payments from           patients and insurance

  •  Process new patient paperwork.

  •  Establish and maintain patient call list.

  •  Maintains work area and reception lobby in neat and orderly manner.

  • Maintain strict compliance with State, Federal, and other pertinent laws or regulations, (e.g., OSHA, Dental Board, HIPAA, ADA,  HR policies and practices).


Qualifications:



  • Strong project management skills

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Ability to work well in teams



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Summary:


Agile is currently hiring for Scheduling Coordinators to support the Area Resource Scheduling Organization (ARSO) with the management and improvement of resource scheduling and coordination of natural gas pipeline construction projects throughout the service territory. This team will primarily work a Monday through Friday schedule during normal business hours. There may be an occasional need for extended hours and weekend schedules.


Responsibilities:



  • Ensure all projects proceed in accordance with designated timeframe.

  • Acts as a liaison between the customers regarding project scheduling updates.

  • Identify and appropriately acts upon issues involving construction resource limitations, schedule adherence and deviations.

  • Seek immediate counsel from management regarding any issues and cases that could lead to high exposure (i.e. customer complaints) and or delays in project start/completion.

  • Provides detailed incident reports upon request.

  • Provide detailed reports of all projects scheduled on a weekly basis. Reports will include, but are not limited to:

  • Detailed project information

  • Project assignment information

  • Schedule adherence and deviations

  • Associated performance metrics

  • Customer contact information


Qualifications:



  • Understanding of construction standards and methods

  • 3+ years of experience dealing with general contractors

  • Great Excel, Word and Outlook experience

  • 3+ years working in customer service

  • 3+ years of project management or project scheduling experience

  • Experience in the utility (natural gas or electric) or construction background is a plus


Job Type: Full-time


Company Description

Agile is an award winning national supply chain company with offices in over 8 locations across the country. Agile is one of the largest distributors in the country in the utility and telecom industry with over $1B in transactions processed since Agile’s inception. Agile, like its name, is nimble like a start-up but professional and structured like the Fortune 100 companies Agile serves. Agile is looking for candidates who have experience working in a fast paced, creative and dynamic environments with complex industries. The right candidate should be committed to growing professionally and personally. The right candidate will see an opportunity to wear many hats, create processes and implement tools and technology that will further advance Agile in our journey for success. Agile has a proven history of promoting and developing everyone that comes through our doors and has a corporate goal of 100% employee development. Agile also strongly believes in work life balance with flexible work arrangements and with giving back to our communities with contributions to over 30 charitable organizations in the last year. In terms of what Agile does, Agile solves complex supply chain challenges for very large companies that are not able to solve those problems as quickly as Agile can. Additionally, Agile is a procurement and invoicing powerhouse in our industry that manages millions of dollars for complex projects, programs and contracts. Agile’s specific services range from warehousing, to professional staffing, to invoice management, to consulting.


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Take emails and calls from customers, schedule work for the three shifts running. Schedule the trucking, have three trucks. Manage outside processes like plating and paint.


 



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Scheduling Coordinator needed for busy pediatric dental practice in Celebration, Florida. We are seeking someone who is motivated, responsible, quick learner with a friendly personality. Position is full time and offers benefits, vacation time and profit sharing.


To apply visit www.celebrationpediatricdentistry.com and select Join Our Team   


 


Company Description

To learn more about us visit www.celebrationpediatricdentistry.com. Please no phone calls.


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Job Description


Quest is seeking qualified candidates for an Immediate 2-4 month CONTRACT Patient Scheduler/Member Coordinator role.  THIS WILL BE WORKING REMOTE!!!!!!!!   BILINGUAL(English/Spanish) is a HUGE PLUS!!!!!!


The Patient Scheduler/Member Coordinator serves a key role in helping to eliminate the deferment of preventive and/or routine care. This position works with our provider clients to optimize patient engagement. This position is responsible for conducting outreach (telephonic, text and email) to schedule and confirm appointments. Working in close collaboration with other internal teams, the Member Engagement Coordinator supports provider practices by reconciling rosters, performing patient outreach and other administrative tasks to ensure both telehealth and in-office appointments are kept; thereby ensuring the closure of gaps in care.


Primary Responsibilities:



  • Direct member outreach via telephone, text, and email to engage patients for all assigned practices and providers.

  • Close coordination with practices to effectively leverage practice management systems, EMRs and other tools to obtain patient data and perform outreach.

  • Adhere to all practice rules regarding documentation and access to various systems

  • Appropriately document all dispositions in company's internal applications

  • Once visit is confirmed, complete all necessary steps to initiate company encounter


  • Ensure that all HIPAA Privacy and Security requirements and responsibilities are constantly adhered to.

Required Qualifications:



  • Experience with various EMR systems

  • Provider office administrative experience

  • Proficiency in Microsoft Office products with specific experience using MS Excel-Intermediate Excel skills

  • Excellent communication skills (verbal and written).

  • Excellent customer service and problem-solving skills.

  • Excellent organizational skills with the ability to multi-task.


Preferred Skills


Fluency in Spanish



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