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Jamestown Urban Management is seeking a motivated, self-starting individual with strong administrative/property experience to join our management team. We offer comprehensive benefit package (full time employees), excellent training and opportunity for career advancement. The Property Administrator acts as the first point of contact with tenants, vendors, and contractors. The primary purpose of this position is to support the Property Manager/General Manager in the administrative and management functions required for commercial real estate properties in accordance with company and industry best practices and is involved in all aspects of the day-to-day operations of the property.

Education and Experience:

· High School Diploma; and 

· One to three years of progressively responsible related experience in a commercial property, tenant management setting; or 

· Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. 

· Knowledge of MS Office & Outlook 

· Knowledge of basic property management tools and skills. 

· Previous Property Administrative Experience required

Skill in:

· Organizational and interpersonal skills 

· The ability to meet deadlines, accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions 

· Self-motivation, leadership, teamwork and collaboration. 

· Conflict Management Resolution 

· Detail-oriented, logical, and methodical approach to problem solving 

· Written and verbal communication

Basic Job Functions:

· Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines. 

· Greets office visitors and assists them as appropriate. 

· Processes and routes mail. 

· Tracks vacation/sick time for staff. 

· Develops and maintains positive tenant and vendor relations. 

· Receives all incoming tenant requests and dispatches appropriately. 

· Maintains tenant and vendor files and communicates with tenants to relay property information/notices as directed. 

· Maintains Certificate of Insurance for vendors and tenants. 

· Maintains tenant contact lists. 

· May be responsible for handling property accounts receivable, collections and accounts payable coding and input as directed by Property Manager/General Manager. 

· Ensures professional appearance of the management office. 

· Ensures lease documents are signed, distributed to all pertinent parties and entered by Lease Administration into MRI 

· Maintains and inputs information into Workspace (company portal) 

· Maintains keys and key log and fire alarm trouble log 

· Orders and maintains wellness supplies for the company’s Wellness Program 

· Maintains all calendars to include Property Manager/General Manager, conference rooms, and building events.  

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Assistive Technology Program Admin

(18 Hour Part Time; Non-exempt, Sick Leave only)

Send resume and cover letter to:

Assistive Technology Program Admin

Salary: $13/hour

Open until Filled. No calls for this position.

CRIL advocates and provides resources for people with disabilities to improve the quality of life and make communities fully accessible.

Job Summary: Under direction of the Program Director, the Assistive Technology Program Admin will support in the coordination, development, and Assistive Technology planning, assistance and services within the required geographic area.

Assistive Technology Program Admin Support and Outreach:

Assistive Technology support and outreach requires the support of the Assistive Technology Coordinator's in-depth understanding of the person being served and includes the provision of peer support, development of long term support that may be needed to ensure success, and provision of periodic follow-up services to ensure that information, analysis, and guidance are updated as new conditions arise.


  1. Provide support of Assistive Technology counseling to consumers. The Assistive Technology Program Admin will support in the planning and assistance to persons with disabilities (and their families) who have identified Assistive Technology needs.

  2. Assist in the development and coordination of consumer trainings and workshops that promote the principles of independent living and self-advocacy, including facilitating public forums relating to services provided.

  3. Support in outreach efforts to persons with disabilities.

  4. Work with Federal, State and private agencies and nonprofit organizations that serve persons with disabilities.

  5. Meet with other Assistive Technology providers for coordination of services and training.

  6. Model skills and advocate for the rights, equal treatment, and appropriate policies that effect persons with disabilities.

  7. Assist in Assistive Technology loans per established contract standards to qualified individuals through the Device Lending Library Prgram

  8. Other duties as assigned.


  1. Associates' degree or relevant field or two (2) years experience in rehab technology or assistive technology and certificated training.

  2. Ability to successfully relate to and communicate with people with disabilities, their families, other organizations, agencies, volunteers, and consumers.

  3. Knowledge of programs and services available to persons with disabilities, with emphasis on Assistive Technology.

  4. Ability to be creative, using sound judgment in workload coordination and technical matters.

  5. Ability to determine consumer needs and direct referrals to the appropriate resources.

  6. Strong writing skills appropriate to progress notes, grant reporting, and appeals documents.

  7. Basic computer skills, internet research capability, operation of standard office machinery and TTY.

  8. Experience using Microsoft Office Suite programs.

  9. Ability to cope with moderate to high levels of stress.

  10. Self-motivated with good verbal, written, and organizational skills. Must be able to write clear letters and reports, and gather statistics.

  11. Must be able to travel and have reliable transportation throughout CRIL's service area and outside the area to other parts of the state.


Qualified applicants with disabilities are encouraged to apply.

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If you understand the value of first impressions, love a fast-paced environment, possess a natural optimism, and have experience in the administrative field, then please read on!

Wu's Healing Center, an established acupuncture clinic, is seeking a part-time, experienced receptionist. We are a very unique small business, with low employee turnover and a loyal team of staff committed to offering the highest quality of support to our clients.

The ideal candidate will possess excellent verbal and written communication skills and must exhibit exceptional ability to interact with individuals at all levels. Demonstrated ability to exercise good judgment and tact while consistently providing a high level of customer service is critical. The Receptionist must have the ability to maintain focus and professionalism while multi-tasking (i.e., operating a multi-line telephone system while assisting visitors, staff and business owner). Dependability, reliability, and timeliness in the completion of assignments are required. The Receptionist must demonstrate skill and experience using Microsoft Word, Excel and the Internet. Interest in and open to learning skills in the treatment rooms is a plus!


• Greet clients

• Schedule appointments using Google Calendar

• Check out clients using QuickBooks Online

• Retrieve and return client's file

• Daily accounting

• Perform client intakes

• Present new client orientation

• Creation of informational flyers for clients

• Relate correspondences from clients to doctor

• Collaborate between clients, staff, doctor/owner.

• General office duties


• Excellent customer service/phone skills

• Strong multi-tasking skills

• Highly Organized

• Flexible

• Fast learner

• Professional demeanor

• Ability to maintain confidentiality

• Positive attitude

• Strong communication skills

• Knowledge of all Microsoft Office applications, QuickBooks, Google Calendar

• Prior experience in customer service/medical office setting preferred

• Some knowledge in Traditional Chinese Medicine/complementary medicine preferred

This is a part-time position, Monday, Wednesday, and Friday from 8:45 a.m. to 5:45 p.m., including a one-hour lunch break. Hourly compensation DOE - up to $20 per hour after training period.

Please send a current resume and cover letter as attachments. No phone calls please.

We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.

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Boulevard Veterinary River North (Chicago, IL) is seeking a Client Care Specialist for full time employment in our AAHA accredited River North practice. We are looking for someone with at least 2 years experience in veterinary or customer service who thrives in a fast paced environment, loves problem solving and leads with a helpful, "can-do" attitude. Engaging clients, computer efficacy and professional phone etiquette are essential to your role at Boulevard, as well as a talent for multitasking and team work. Compassion for animals and a a strong interest in veterinary medicine is also a must. Efficiency and hard work are expected but you will be supported by modern, cloud-based practice management software, an engaged management team and opportunities for full benefits including PTO, continuing education stipend, Health Insurance and 401k. Pay is competitive and based on experience, education and previous professional accomplishments. Check us out at and on Instagram


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Judicate West is seeking a highly motivated and detail-oriented individual. A minimum of 2 years receptionist/front desk experience is preferred. We have an immediate opening in our West Los Angeles office. Duties include greeting clients and assisting with the check in process, answering multi-line phones, handling incoming mail, organizing the office, daily set up of conference rooms, catering set up and breakdown, as well as other general administrative support functions. This is an entry level position with growth opportunities available in the alternative dispute resolution profession.

*Benefits available after 90 days. 401K available after one year.

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We are a large salon seeking an energetic, organized, and cheerful Assistant Manager, who along with our Manager, keeps our salon and front desk running smoothly.

This is a great role for someone who is self motivated, manages time well, is attentive to detail, and is able to juggle multiple tasks while maintaining a positive demeanor and a professional appearance.

Responsibilities include:

- Greeting guests

- Processing customer retail purchases

- Maintaining a tidy and organized salon environment

- Answering the phone

Shifts available are Tuesday noon-8pm, Friday noon-7pm, and Saturday 8:30am-5pm.

Salary is negotiable.

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The Scheduling Administrator will perform a wide range of activities for Certification and Marketing and Communications.


• Schedule certification audits for clients using MS Outlook calendar or other scheduling software as utilized by certification body.

• Serve as frontline customer service representative for certification body and direct client communications to appropriate staff.

• Coordinate directly with staff and contract auditors for purpose of scheduling audits and completing application/ report reviews.

• Conduct and document review of certification applications to include checks for the following: completeness of application, conflict of interest in assigned auditor, and agreement between products and processes disclosed on application and audit scope.

• Conduct and document spelling and grammar review of auditors’ certification audit reports. Assess audit reports for completeness and correctness in compliance and non-compliance references throughout body of the report.

• Communicate with auditors and Director regarding discrepancies and omissions on applications and audit reports.

• Conform to confidentiality and record keeping requirements of the accreditation program.

• Update certification body documents and forms according to document control procedures as required under guidance of Director.

• Manage the planning, logistics and execution of Safe Food California Conference.

• Lead the marketing promotional plan and strategy to drive attendance at Safe Food California.

• Responsible for growing the Safe Food California conference and increasing conversion in other aspects of the business.

• Analyze event venues based on attendee numbers and make recommendations on using another venue or continuing.

• Identify new market opportunities and assist the organization create a market niche for our services.

• Analyze market trends within the event industry to identify unexplored tactics or new markets.

• Conduct internal analysis to understand the Safe Food California Conference’s current position and to ensure forecasted activities are in alignment or on track with the organization’s business development goals.

• Use industry knowledge to identify key topics and speakers.

• Analyze advertising activities and sales performance based on marketing campaigns.

• Track all budgets, expenses, and revenue associated with each event.

• Negotiate, manage and execute contracts for the Safe Food California Conference, public trainings, other small events and with event vendors.

• Manage catering order for staff and public training events.

• Collaborate with other departments to determine training venues, dates, and topics.

• Attends industry tradeshows to promote brand awareness and to gain sponsors and exhibitors for Safe Food California.

• Lead event and tradeshow strategy, including but not limited to: identifying key events, internal team training for attendees, sponsorship opportunities, as well as maintaining pre- and post-show communication, and event attendance.

• Collaborate with Director of Marketing and Director of Business Development to organize customer and sponsored events.

• Work with marketing team to develop event strategy and objectives; spearhead initiatives to meet objectives based on lead generation, customer advocacy, and more.

• Drive marketing influenced pipeline and generate MQLs through onsite activations and support of the sales team at tradeshows and industry events.

• Analyze, track, and report on event ROI based on predetermined pipeline, revenue, and MQL metrics using CRM, email marketing, project management, and similar systems

• Build relationships with partners, vendors, and prospects on a one-to-one basis.

• Interact with key decisions makers and account-holders by maintaining customer relationships and effective communication.

• Assist the departments as needed.


• A bachelor’s degree.

• Minimum 2 years’ work experience in a customer service or administrative role.

• Excellent interpersonal and communication (written and verbal) skills and attention to detail.

• Strong attention to detail.

• Strong organizational and time management skills.

• Ability to adapt and be flexible within a changing work environment.

• Strong proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).

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Are you interested in Chinese and integrative medicine? Are you passionate about holistic health? Would you like to help run a thriving Chinese medicine practice? Do you have a warm, friendly, professional demeanor and a love for serving people? Are you a quick learner with a strong work ethic who enjoys juggling multiple responsibilities? Are you impeccable with details? If so, read on! We’re interested in meeting you. 

Job Responsibilities range from, but are not limited to:

  • Create a sense of warmth and professionalism for our patients

  • Patient communication in person, via phone and email

  • Prepping and stocking treatment rooms

  • Sending claims to medical biller, insurance follow up

  • Handling worker's compensation claims and charting

  • Check deposits and recording

  • Scheduling patients, selling herbs and other retail products

  • Ordering and stocking of retail products and clinic supplies, inventory tracking

  • General office upkeep, tending plants, resolving maintenance needs

  • Patient follow up, sending superbills

  • Attending skin care trainings 4 times per year

  • Optional: Attending herbal trainings

  • Help creating newsletters, marketing materials, educational materials

  • Filing, help with organization of office

Your Skills and Experience: Warm, friendly, and professional demeanor. The office assistant will report to Office Manager and Business Owner. Please be a quick, adaptive learner with attention to detail and a strong work ethic. Passionate about holistic health and LOVE helping people! Proficiency with common computer programs such as Google Docs, Microsoft Office, Internet research and knowledge of Mac computers is a must. Prior medical billing experience is preferred. Experience creating email newsletters via Mailchimp, social media marketing, and Wordpress websites is a plus. You are resourceful, reliable, focused, dedicated, and love problem solving. Any prior experience in retail, customer service, or wellness/healthcare would be helpful, though not necessary. Bilingual English/Spanish is a plus though not required. 

Position is Part-Time: Friday, Saturday and Sunday, 10 am - 5 or 5:30 pm, with an unpaid 30 minute lunch. Should have some ability to help cover co-workers when needed on other days during occasional vacations. Clinic is open 7 days per week. Pay for initial training period, 30-60 days depending on learning speed, is $15/hr. When proficiency is demonstrated as an Office Assistant, pay increases to $16/hr. Once larger managerial responsibilities are taken on, hourly pay can increase to $17-19/hr, depending on performance. We are currently interviewing and looking to hire immediately. 

Looking for long-term commitment, ideally at least 2-3 years.

Please send us a cover letter explaining why you are interested in joining the West Berkeley Wellness team, and why you feel you would be a good fit along with your resume. Applications without a cover letter will not be reviewed. Thank you!

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Bay Area Clinical Associates, P.C. (BACA) is a physician-owned and led organization offering evidence-based mental health services to youth and their families in the San Francisco Bay Area.  BACA currently offers outpatient and intensive outpatient services in San Jose, Berkeley and Menlo Park and is exploring other sites as well. We are looking for for a full-time medical receptionist to join our team. As a mental health care agency, we are looking for a dedicated person who enjoys helping others. Excellent customer service and communication skills are critical, including the ability to maintain courteous and respectful customer service in highly charged emotional conversations. The best candidate would be someone that is flexible with day-to-day job duty changes, the ability to multitask, strong sense of responsibility and work ethic, acute attention to detail and the ability to work well with others as a team is vital. This position requires a lot of training and therefore, we are asking all candidates to commit to one year in this position. Job duties include, but are not limited to:

Medical Receptionist I Position Description: 

  • Display excellent communication skills

  • Demonstrate professional and respectful rapport when interacting with patients, family members, co-workers, vendors, and other clinical staff

  • Check in patients in for appointment

  • Assist with billing

  • Collect patient co-payments

  • Monitor waiting room to ensure tidiness, cleanliness and safety 

  • Verify prescription refill requests with pharmacies 

  • Answer phones/transfer calls as needed

  • Schedule patients and contact patients for rescheduling 

  • Ensure appropriate forms are obtained and completed when patient arrives and enter patient information into Bay Area Clinical Associate’s electronic health records (EMR/EHR) system 

  • You will carry out clerical duties of making copies, mailing, faxing, scanning, and sorting of documentation

Position Requirements: 

  • Requires a high school diploma 

  • Associate’s or Bachelor's degree strongly preferred 

  • 1-2 years’ experience in healthcare support preferred  

  • Excellent customer services skills

  • Must be able to processes charts and related documents with concrete variables in standardized situations and apply problem solving techniques to those situations that go beyond this scope

  • Must have strong computer skills using Google drive and the Google Suite

  • Ability to manage multiple projects

  • Ability to maintain confidentiality is essential


  • Health, dental, life, vision, long-term disability insurance

  • 401(k)

  • Paid holidays and vacation

If you have the required skills and are interested, please submit your cover letter stating why you want to work in the mental health field and resume for more information. Your resume will not be considered if you do not provide your cover letter. This is a salaried position with a competitive benefits package.  

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Position Summary:

Under general supervision, performs independent clerical duties to support the office, plant, or distribution center business office.

Position Responsibilities:

Perform daily routing

Complete all delivery metric’s

Route Maintenance

Oversee the dispatch of all deliveries.

Work with Transportation supervisor to ensure that all safety policy and requirements are being enforced and followed.

Work with purchasing to setup back hauls

Communicate with drivers during the day in particular in regard to delivery or equipment challenges.

Track shorts reported by drivers

Keep Transportation supervisor informed of such problems.

Work with the Transportation supervisor for the facility’s adherence of company policy and procedures of daily activity in the delivery department to ensure all employee and DOT laws are followed.

Schedule couriers as directed

Performs other related duties as assigned or requested.


High school diploma or equivalent Degree: Associates degree in business, accounting, or related field preferred.

A minimum of one to three years progressively more responsible general office, traffic/freight, or related experience required.

Up to one year of general office experience required

Proactive, self-directed independent worker, with self confidence

Shift: Monday - Friday

7am – 3:30pm

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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The Cashier/Receptionist will be responsible for maintaining Customer Service as per company standard, for the efficient expedition of all Customer transactions, as well as ensuring Customer satisfaction at the Cashier counter and over the phone. In addition to cashiering, this position will also assist in the management of sales and purchase documentation.  This position is Monday-Friday 8am-5pm with the possibility of overtime. 

Principal Responsibilities: 

 · Ensure that each Customer receives outstanding Customer Service by providing a friendly and professional environment which includes greeting and acknowledging every Customer, maintaining outstanding standards, solid product knowledge and all other components of Customer Service.  

· Assist in maintaining document database 

· Answer and efficiently direct in-coming calls 

· Assure the completion of POS transactions and the proper control of all cash and media at the POS registers according to Company policies and procedures.  

· Responsible for assisting in the preparation of daily deposits and change

· Ensure compliance of Company policies, procedures and practices; support Company loss prevention efforts.  

· Provide orderly maintenance of front-end supplies.  

· Any other duties as assigned by management.  

Essential Requirements:  

· Excellent communication skills both in person and over the phone 

· High School Graduate or GED 

· Skilled with Microsoft Excel and Word programs 

· Capable to stand for extended period of time 

· 1-3 years administrative/clerical/cashier experience 


· Medical and Dental Insurance, 401k 

· 10 Paid Holidays 

· Two weeks paid vacation   

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FUTURE Vanity/Novelty is looking for the right front desk coordinator!

Part time / Full Time -Must be available when needed on weekends.

Wanted: Front Desk Sales / Guest Care position available for a multi-service eco friendly and fashion forward salon company. Must enjoy and excel at sales offerings, and have a charismatic, friendly personality. Part time or full time position for career minded person wanting to join our motivated and growing team. Our ideal candidate wants to execute 5-star service to each guest and shares our value towards a supportive team approach, committed to seeing the company and service providers achieve goals.

Job responsibilities:

Retail sales for skincare, makeup, hair products and salon service offerings

Reception and hosting guests

Managing guest appointments efficiently and accurately for multiple service providers

Handling a high volume of calls with multiple lines

Ability to handle high-energy environment while under pressure

Provide stellar customer service at all times regardless of situation

Maintaining an organized work environment

Assist management with daily operations of salon

Replenish retail products and assist in inventory processes

Maintain the overall appearance of the spa and retail area, which includes light cleaning, laundry, hosting clients, getting drinks

Position requirements:

Sales and Customer care experience

Positive attitude and a friendly, vivacious personality

Professional communication and excellent phone manners

Evening and weekend availability

Ability to commit to a schedule

Fashionable appearance

Team player

Detail oriented

Excellent time management and punctuality


Experience with money handling and balancing cash drawer as well as computer skills

Experience with Millennium salon software a plus

Management experience a plus

We are offering:

A supportive and team-oriented work environment

Advancement and management opportunities

Sales Incentives

Competitive Hourly Pay

Health Benefits after 6 months

Employee discount on products and services

Please email only with resume and cover letter, no phone calls 

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 Hesperian Health Guides seeks a full-time Executive/Administrative Assistant, to provide support to the Executive Director, Business Manager and several of our projects. This is an entry level position with space for growth for someone who is passionate about social justice and believes in the right to health for all.

Responsibilities include:

  • Provide support to Executive Director, including managing day to day calendar and scheduling appointments, communications with partners and other relations

  • Assist ED in scheduling, organizing, and documenting Staff and Board meetings

  • Assist ED and other staff in preparing travel and presentations for conferences and other events

  • General public relations including manage correspondence and requests for information

  • Participate actively in Hesperian’s staff meetings and organizational planning processes

  • Special projects as needed – valuing your skill set, and your interests

  • Manage recruitment and orientations for new staff, work study students, interns, and volunteers

  • Coordinate and support small events and meetings

  • Support the Business Manager in monitoring and maintaining administrative functions of the office, including fulfillment (book sales), supply acquisition and similar

  • Trouble shooting problems with office equipment

  • Other tasks as needed


  • nterest or background in public health is greatly valued

  • Highly organized

  • Able to work both collaboratively and with little supervision

  • Excellent oral and written communication skills

  • Excellent orientation to detail and ability to shift priorities quickly

  • Strong follow-through skills and ability to meet deadlines

  • Friendly, responsible, timely and reliable

  • A sense of humor, positive attitude, resourcefulness

  • French or Spanish language skills preferred

  • Excellent ability to communicate with staff, Board members, volunteers and Hesperian supporters

  • Computer skills with experience in MS Office, Gmail, Google Calendar, and Google Drive

Compensation & benefits:

Starting salary is $39,000 to $43,000 depending on experience. Excellent benefits include vacation, medical, dental, and vision care. Hesperian has a family-friendly, flexible workplace.

To apply:

Interested candidates should send a resume, cover letter, and a writing sample to: Hesperian, ATTN: Executive / Project Assistant. Email: jobsearch@hesperian.orgNo phone calls, please. Hesperian is an equal opportunity employer and makes employment decisions on the basis of merit. Hesperian policy prohibits discrimination based on race, color, creed or religion, sex, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, gender identity and gender expression, veteran status, genetic characteristics or any other consideration made unlawful by federal, state, or local laws. 


About Hesperian: 

Hesperian’s mission is to equip people with information and tools that empower them to take greater control over their health, and work together to eliminate the underlying causes of poor health. For almost 50 years, our nonprofit organization has collaborated with community health programs, practitioners, and advocates from around the world to produce effective, practical health information for communities and populations facing the greatest barriers to health. Our best-known publication, Where There Is No Doctor, has been translated into over 80 languages, with more than 3 million copies in circulation in 222 countries and territories.    Other publications address a range of health needs: environmental health; women’s health; midwifery; health worker training; early childhood development; community dentistry; support for women and children with disabilities; HIV; and occupational health and safety. Our materials are renowned for their simple writing, illustrations and the wealth of life-saving information they contain on diagnosing and treating a range of health problems, as well as addressing the underlying causes of poor health. In recent years Hesperian’s resources have become more widely available in multiple languages and digital formats including our free online HealthWiki, and our suite of women’s health apps.  

Please visit our website: 

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  We are looking for an enthusiastic Telesales Representative to contribute in generating appointments for our company. You will be responsible for closing appointments over the phone. An effective telesales representative must be an excellent communicator and have superior people skills. They must be comfortable presenting products or services over the phone. We are filling positions immediately. 

This is what the positions entails: · Outbound appointment setting on warm leads. · Meet daily and weekly goals · Expert knowledge of assigned clients and products we are offering. · Basis computer skills   · Ability to learn about products and services and describe/explain them to prospects · Excellent communication and interpersonal skills · Cool-tempered and able to handle rejection 


· Contact potential or existing customers to inform them about a product or service using scripts · Go the “extra mile” to meet quota · Ask questions to understand customer requirements and close appointments     

We Provide · Qualified Leads - No Cold Calling · Established Customer base · Ongoing coaching and training · Supportive Team Environment Benefits   · Our Top earners are making $18-20/Hr · Daily cash spiffs · Breaks on you own schedule · Paid Training · Work Hours are Monday - Thursday 1:00 pm to 8:30 pm and Friday 9:00 am to 5:00 pm      

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We are looking for an energetic Front Desk Receptionist to welcome members, answering phones in a friendly, professional manner; promote and execute club philosophy, meet deadlines, work with a sense of urgency, promote and sell services.  This position includes washing towels/sheets, maintaining the facility, light cleaning and lifting up to 45 lbs. 


  · Reliable, dependable and punctual  

  · Excellent customer service skills  

  · Excellent communication skills 

  · Ability to multi-task and prioritize  

  · Must follow gym procedures and guidelines 

  · Weekend availability (required) 

  · Flexibility with scheduling 

  · Must be CPR/AED certified or obtain certification within 30 days of employment 

Six months of related experience, preferably in retail or other positions involving direct customer contact and money-handling duties.  Previous gym experience is a plus, but not required. 

Hiring immediately for the following:   

5:45 PM to 9:00 PM (Wed-Fri)  

7:45 AM to 1:00 PM (Sat/Sun)  

Total = 20.25 hour weekly 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.   



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PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions.

We currently have an opening for an Administrative Assistant/ Bookkeeping Specialist who will work closely with the Office Manager to provide bookkeeping and administrative support. This person will also provide marketing support to our Marketing Director as needed. The ideal candidate must have initiative, thrive in a highly autonomous work environment, and have the ability to juggle a wide range of bookkeeping (70%) and administrative tasks (30%).

Responsibilities Include:

  • Accounts Receivable, Accounts Payable, Collections, travel expense tracking | Reimbursements and credit card reconciliations.

  • Track all professional state and international license renewals and professional development hours (PHD) for CEO. Process applications and/or updates when needed.

  • Help plan and organize events, parties, annual retreat, including food selection | orders, and reserving venues, site inspections, etc.

  • Provide back-up support for Front Desk as needed.

  • Assist in maintaining and organizing marketing and proposal materials; work with CEO and Marketing Director to prepare and respond to RFQ’s; develop tailored resumes and proposal responses, including government forms and specialized documents.

  • Protects organization's value by keeping information confidential.

Knowledge, Skills and Abilities:

  • 3-5 years of experience supporting Executive-Level Management in a corporate environment; AEC industry preferred.

  • Strong knowledge of QuickBooks required

  • Experience with QuickBase preferred.

  • Experience with MS Office programs.

  • Ability to work independently with minimal guidance.

  • Excellent verbal and written communication skills.

  • Highly organized and process oriented

  • Strong problem solving, prioritizing, organizational and time management skills.

  • Experience with Adobe Suite (Photoshop, InDesign, & Illustrator) is preferred.

  • Bachelor's Degree is preferred.

  • Excellent interpersonal skills and customer service skills.


  • We invest in our employees and are willing to support you in assisting with future/ additional education.

  • Sick leave will be accrued at the rate set by The City of San Francisco.

  • You will have the opportunity to purchase “commuter checks” which allow you to purchase all your commute needs (BART, AC Transit, etc.) with pre-tax dollars, thereby saving you money by reducing your taxable income.

  • After 90 days of employment, you’ll also be eligible to use the Company condominium at the Resort at Squaw Creek.

Please visit our website and social media pages to learn more about our markets, clients, and culture.

Please submit a cover letter, resume, and wage expectations.About PARADIGM Structural Engineers, Inc.

PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions. We currently have a team of 24 people and the average length of time our employees have worked for PARADIGM is 6 years. For fun, we do team off-sites, in-house team/ building parties, charity events, and sports.

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About College Track

College Track is a comprehensive college completion program that empowers students from underserved communities to graduate from college. From ninth grade through college graduation, our 10-year program removes the academic, financial, and social-emotional barriers that prevent low-income and first-generation students from earning their college degree. In 1997, we started with 25 students in East Palo Alto, and today, we have ten centers located in underserved communities across California, Colorado, Louisiana, and the D.C. Metro Area with more than 3,000 students on the path to upward social mobility.

To learn more, please visit

Our Impact

College Track students graduate from college at a rate that is more than double the national average for low-income and first-generation students. Five years out of college, our graduates are employed full-time, and over 85% report earnings greater than their parents. By helping our students maximize the value of their four-year college degree, which includes minimizing student loan debt, securing internships, and limiting the need to work while in college--we prepare them to succeed in the 21st century economy.  Our ValuesAt College Track, our values drive the way we do our work, and we look for individuals who share our passion. We blend an entrepreneurial spirit with our nonprofit roots, cultivating a dynamic culture where everyone's contributions are valued and encouraged.

  • COMMITMENT: We have an unwavering belief in our students.​

  • PASSION: We are dedicated to changing our nation’s college completion story.​

  • JOY: We create environments rich with smiles and laughter.​

  • AUTHENTICITY: We believe relationships matter.​

  • EXCELLENCE: Our students deserve nothing but the best. 

Position Overview

College Track seeks two process-driven and highly organized Office Coordinators to support all office operations at the National Office. Reporting to the Project Coordinator, the Office Coordinator provides entry-level administrative support, oversees the day-to-day office operations, and coordinates event logistics.Primary Responsibilities Include:

Event Logistics:

  • Plan and execute internal office events by ordering catering and supporting logistics for convenings such as departmental summits, New Hire Orientation, Leadership Labs, and office events

Office Management:

● Maintain a welcoming office environment that is comfortable, professional, and fun.

● Manage reception area including answering phones, greeting visitors, and overseeing general inquiries (responding to and routing correspondences to appropriate parties).

● Manage inventory of office supplies, purchasing and restocking office supplies and equipment.

● Manage office facilities (kitchen, meeting rooms, shared spaces) and support the implementation of shared office policies.

● Retrieve, sort and distribute mail. Work closely with the development and finance departments to ensure proper recording and processing of checks and bills/invoices. 


Skills & Experience Required 

  • Bachelor’s degree OR Currently pursuing a 4-year college degree

  • Experience in administrative support preferred.

  • Excellent customer service orientation and interpersonal skills

  • Willingness to take on tasks big and small, from emptying the dishwasher to supporting organization-wide events.

  • Solutions oriented self-starter who proactively multi-tasks, takes ownership of their work, and anticipates needs.

  • Outstanding organizational skills, keen attention to detail, and time management, with ability to create and improve processes.

  • Strong commitment to confidentiality and maintaining discretion.

To Apply

Please upload a resume and a thoughtful cover letter with your application. We will only contact candidates chosen for further consideration. No phone inquiries please.   


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Squaw Valley Hotel is Hiring for Housekeepers, Front Desk, Maintenance Supervisor, Maintenance Techs and Handymen! Great Pay, Tips and Benefits! Send your resume and Call Now!

Please email your resume and then call HR for immediate consideration

1) EMAIL your resume


(2) call HR at 760-828-4204


Company paid Accredited Online College Degree Programs for Associates & Bachelors

Free Online and In-person Training (i.e. managerial training, computer software skills, etc.)

Stay at any of our Resorts for 3 Nights for ONLY $35 (all three nights!)

Promotional Advancement Opportunities

Performance Bonuses!

Tuition Reimbursement Programs

Transportation assistance

Leadership Development Program




Life and Disability

401K Matching

Flexible Spending Accounts

Mobile phone and Amusement Park discounts

Fitness club discounts

Car rental discounts

Employee Referral Bonus


Employee Appreciation Lunches

Charitable Events

Awards Ceremonies

Holiday Parties

EPIC “Best Year Ever” Party

Listening Sessions

Lunch & Learns

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Front Desk Associate Wanted at Top SF Health and Wellness Office

NutraWorks and PostureWorks is seeking an enthusiastic, well organized, and friendly professional to join our team as a Front Desk Associate!

Who We Are

Our office is home to PostureWorks, an advanced spinal rehab and physical wellness center, as well as NutraWorks, our nutritional coaching department. We have brought the best in physical rehab, postural correction, nutritional and behavioral coaching, and exercise under one roof. Our mission is to provide our patients with the means and knowledge to optimize their current and future states of health to be the best possible!

Who You Are

The ideal candidate will have a natural attention to detail and organization, will be an excellent communicator, and can easily balance being friendly and engaging while also standing firmly by office protocols and policies.

Some of the responsibilities include:

  • Greeting patients

  • Scheduling and tracking appointments for 3 different departments: Exercise, Nutrition, and Chiropractic

  • Collecting Payments

  • Reviewing/Tracking Inventory

  • Reviewing insurance

  • Processing Orders

Mandatory Skills:

  • PC literacy

  • Working knowledge of Microsoft Office (Word, Publisher, and Excel)

  • QuickBooks

  • Above average writing skills

Bonus Skills:

  • Social Media experience and regular usage

  • Basic marketing

  • Photoshop or other programs used to create marketing collateral or forms

Please send your cover letter, resume, and responses to the questions below. This role requires strong writing and problem solving skills so we’d like to understand your writing and response style.

  1. Please give an explanation as to why you believe you would be an asset both to our company and to our patients.

  2. At NutraWorks, our cancellation policy is stated on both our appointment confirmation and our reminder emails, and reads as follows:

A 24 Hour Cancellation Policy for all appointments at Nutraworks shall be maintained. Please be advised that if you should cancel or reschedule an appointment with less than 24 hours notice, you will automatically be billed a cancellation fee of $25. If you do not call to cancel or reschedule a missed appointment a no call no show fee of $45 will be charged automatically.

A woman named Allison typically arrives on time each week for her recurring 6pm appointment on Wednesday evenings. This week however, she sends an e-mail on Wednesday morning, asking to cancel her appointment for the evening due to an unexpected meeting that she needs to attend for work. Later on in the day, she e-mails once again, this time to express her frustration and anger at having her account charged. How would you respond to this situation and what would be your response to Allison?

 3. You receive the following e-mail:

Hi! I have walked by your office a few times but haven’t been able to stop in and check out what it is that you do at NutraWorks and PostureWorks. Can you give me a little information?




Please respond within the Cover Letter of your Localwise job application.

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Cabin resort in Felton is looking for part time employee for around 20 hours a week. Days start at 9:30 . Sun, Mon, Tues, weds, Thursday will be mainly the days we are looking for fill in help. Schedual changes weekly depending on reservations and whether or not we are doing a deep clean.

Looking for an employee that is comfortable helping out where needed. Most hours will be housekeeping as we are moving into our winter months and deep cleans. Deep cleans are similar to move out cleans where everything is addressed at a detail level.

Sometimes we may ask if you want extra hours helping rake or in time running the front desk.

Sick pay accumulated up to 40 hours per year. Small company with great coworkers that want to help out and work together as a team.

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Are you looking for a high rewarding job?

Bowlero is a high-energy, exciting bowling & entertainment center, offering delicious food from our kitchen, exciting drinks from our well-stocked bar, up-to-date kid approved arcade, and of course, an incredible 59 lanes, modern enough for the most casual bowler, and classic enough for the purest of bowlers.

Bowlero is THE place to bowl, AND the place to WORK at!

Ambitious. Forward-thinking. Totally devoted to our guests. That’s how we describe our teammates. We’re a diverse group of hospitality pros who represent different ages, interests, backgrounds, and levels of expertise, working together to create the WORLD CLASS service people expect when coming to us for their enjoyment.

We’re looking for enthusiastic individuals for these positions:

Front Desk - The first welcome, to the final “see you next week!”, the front desk are the GO-TO for everything in the center, especially shoe sizes!

Server - Serving at Bowlero isn’t like anywhere else! Where else are you taking an order of our “Love Me Tenders”, while helping input names into the lane? Our servers know exactly how to keep the fun going! And let’s be honest, great tip opportunities!

Porter - Imagine, a table loaded with dirty plates, cups, and napkins...with no room for dessert?!? That’s where you come in, and helping our guests get ready for round two!

Cook - Can you handle the heat? This is the perfect place for you cooks and prep cooks! Of course, we have bowling favorites like fries and pizza. But we also offer amazing food for events, like lamb lollipops and coconut shrimp! Step one foot in our kitchen, and have FUN at work.

Mechanic - Like a well oiled machine, we need people to oil our machines! We're looking for mechanics who are quick learners, open communication skills, and flexible schedule! Maintain our facility to our standard, and assist our Facilities Manager with projects all over the center.

Bartender - Our bartenders build the classics, as well as our signature drinks, with a side of great conversations that get a whole crowd going! Are you up for the challenge? The barfloor is your stage!

Event Host - With our location being so close to so many corporations and businesses, our event guests always come back for more! You are the maestro of these events, leading the charge into knowing what your guests need. Your focus is predicting what the guest wants, getting it for them, and having the most memorable event imaginable!

Let’s talk perks.

- First, let’s be honest, the coolest….FREE BOWLING. You get TWO free games, along with 7 guests of yours, shoes included, every day. After the two games, it’s only $1 per person/game!

- $1 arcade cards that last you an hour, so you can keep shooting for that illusive high score in NBA Hoops!

- Think about your future. We offer a 401.k retirement plan!

- Need medical coverage? Qualifying associates can opt into medical benefits!

- 50% food during your shift, including 30 minutes before and after your shift.

So do you think you have what it takes to be a part of our Bowlero team? Apply today!

Boasting 300 centers across N. America, and 8,000 associates, Bowlero is a proud part of the Bowlero Corp family, which includes Bowlmor Lanes, Bowlero, AMF Centers, Brunswick, Brunswick Zone, and the PBA (Pro Bowlers Association)

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Program Director for PD Active, a non-profit that works to improve and enrich the lives of people affected by Parkinson's disease in the East Bay Area.    

PD Active was founded in 2006 by a small group of men and women with Parkinson's disease (PD).  We have grown tremendously and now serve a vibrant community of over 1,000 people affected by PD, and offer over 70 programs per month.  Exercise and social programs, like the ones supported by PD Active, are scientifically shown to be essential for people with PD. PD Active is financially sound, supported by donations and grants and an active group of volunteers. PD Active has a working and engaged Board of Directors and two part-time staff. PD Active has a small office in Berkeley, CA. 

See also  and    

The Program Director will provide critical operational and strategic support and thought leadership.  PD Active's reputation and services have expanded greatly in the last few years and the Program Director will work to continue that growth, coupled with a compassionate understanding and a desire to help our members. The Program Director reports to the Executive Committee of the Board of Directors. 


  • Assist the board to expand the program offerings with new classes, support groups, community social programs, educational events, etc. 

  • Outreach to grow membership in order to serve more people affected by PD 

  • Operational support for events (roughly monthly) and other programs 

  • Produce monthly newsletter and collaborate with our Communications Group on other communications 

  • Assist with fund raising and grants 

  • Manage day-to-day operations of PD Active office 

  • Maintain updates to our website and other information services 

  • Manage email and phone communication channels 

  • Engage and coordinate volunteers 

  • Gather and analyze program and feedback from members 

  • Manage expenses within budget 

  • Prepare financial information for the Treasurer and Bookkeeper 

  • Communicate with and coordinate with activity instructors/leaders 

  • Work cooperatively with administrative assistant, bookkeeper, and board of directors 

  • Other duties, as directed 


  • 5+ year’s relevant work experience 

  • Excellent oral and written communication 

  • Excellent organization skills 

  • Excellent working with others 

  • Self-starter 

  • Demonstrated success building/managing stakeholder relationships 

  • Caring and compassion 

  • A Bachelor’s degree or equivalent   


  • Website management (WordPress) 

  • Group email communication (Constant Contact) 

  • Non-profit work experience 

  • Developing and maintaining community relations 

  • Financial acumen 

  • Additional technical skills: MS Office suite, Google apps     

This is a full-time, exempt position, although candidates with slightly less availability will also be considered. Some weekend work will be required to support weekend events.   

Salary will be competitive and commensurate with qualifications.  

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Are you a college grad interested in pursuing a career as a paralegal, or a recently certified Paralegal interested in putting your skills, education and experience to work in a downtown San Francisco boutique business immigration law firm? No prior legal experience is required. If you are detail oriented, communicate and follow-up well and are interested in becoming a paralegal, you will be a good fit. 

You will have the opportunity to work in a stable and growing law firm, a really great place to work!  The founders genuinely believe in and support live/work balance. A college grad with some professional business experience is required; legal experience is a plus. If you enjoy a collaborative, calm, fun work environment with smart and interesting co-workers, you will be a great fit! 

To be successful in this role you must be a highly accountable, organized individual who considers client service a priority and keen attention to detail comes naturally to you. To be considered, you must have a Bachelor's degree, possess excellent written and verbal communication skills, and be able to handle multiple priorities with minimal supervision. 

Typical duties include document tracking and "recruiting" – thoroughly researching optimal sources for advertising jobs across the country, including newspapers – scrutinizing ads to assure compliance with relevant visa application.

Benefits are comparable to large, global law firms! Salary to $50K, DOE.

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The Rio Sands Hotel located in Aptos is currently looking for an experienced Front Desk Clerk to join our team! Our ideal candidate is reliable, responsible, customer service oriented, and enthusiastic to learn. The shift will be swing, 3pm-11pm, and mid 10am-6:30pm, full-time.

Job duties include, but are not limited to the following:

-Answering phones, giving information about the hotel and area

-Booking reservations and mailing confirmations to guests

-Handling guest check ins and check outs

-Collecting money from guests (deposits and balance upon arrival). Cash or credit card

-Daily record keeping of guest account

-Reconciliation of cash drawer

-Making entries in log book.

-Coordinating guest room housekeeping

-Recording maintenance work orders

-Recording Lost and Found items

-Keeping office clean

-Assist Front Desk Manager in day-to-day functions of hotel business

-Ensure that the lobby area is clean, neat and free of clutter

-Setting up, maintaining and cleaning up guest breakfast

-Provide excellent customer service by maintaining a consistent pleasant and professional demeanor

Please submit or drop off your resume if you think that you would be a good fit.

We look forward to hearing from you

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The Laundry is an Art Gallery, Cafe and Event space located in the Mission district of San Francisco. The gallery is multifaceted, and hosts a wide variety of offerings, including art exhibitions, panel discussions, film screenings, corporate off-sites, private parties, and immersive experiences.

We are currently seeking a part-time Space and Events Coordinator to help operate our space. Depending on your specific skills and interests, this could be a full time position. This role is ideal for somebody with a varied skill set, who enjoys building community and witnessing the many different things that come through our space! You will help with administrative tasks, maintaining facilities, overseeing events in the space and providing customer service to make The Laundry the best possible experience for our artists, customers, community, and all the participants in our events. Primary responsibilities include:

  • Bartending and/or serving as the onsite point of contact for private and public events

  • Various administrative tasks, including responding to event inquiries, maintaining the calendar, and sending invoices

  • Help with opening and closing the space and ensuring that it stays organized and ready for the days activities (getting ready for events) 

  • Maintaining organization in storage areas

  • Help with arranging furniture, hanging and removal of art work, patching of holes, painting of walls

  • Planning and coordinating onsite events, meetings, and programs

  • Oversee multiple events in one week to ensure clients are happy and have everything they need


  • This position is ideal for somebody who has an independent work ethic and can-do attitude! We are a small business, so everyone who works here has a multitude of responsibilities. 

  • Great communication skills. You will be communicating with a wide variety of people through email and in person, so you should feel confident in your written and verbal communication.

  • If you see something out of place, go and fix it.

  • Customer service and hospitality experience is a plus.

  • Marketing and social media experience or interest.

  • Energetic, outgoing and positive attitude.

  • Ability to work with people in a social working environment.

  • Attention to detail--you love to keep things clean and neat.

  • Ability to multi-task and meet deadlines.

  • Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more. Some days are more relaxed than others.

  • We're willing to train the right person! This position has room for growth.

  • Ability to work some weekends as well as weekdays & weeknights.


Work hours & Compensation: 20-30 hours per week to start with. The hours are made up of a combination of regularly scheduled hours and some flexible hours, depending on the events scheduled for the week. In addition to the hourly wage, you will receive bonuses for each event worked, as well as tips for events that you bartend.

 Application: To apply for this position, please send:

  • Your resume

  • A cover letter detailing why you are a good match for this role

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Hotel front desk at Hollywood VIP Hotel.

1770 Orchid Ave


Please call: 310.486-6003

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 Looking for experienced and engaging individual to provide high quality professional “first impression” of the club and its services, by welcoming members, guests, and new member prospects into the facility and assuring that their stay with us is everything they want it to be.

To assure that all persons inquiring about club membership and services receive accurate information about programs, rates, benefits, and policies in a consistent manner.

To assure seamless scheduling and fulfillment of service appointments. To receive payment for all scheduled services and accurately account for transactions throughout daily operations.

To assure timely resolution of service delivery and accounting issues, as they may arise, to the satisfaction of both club management and the member presenting the issue or concern.

To assure that all regular and unexpected maintenance and/or repair of physical facilities is accomplished, in order to fulfill members’ needs and expectations for service.


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Our start-up is growing exponentially and we are looking for an exceptional administrative/personal assistant with social media skills to be part of our team at illumino!  You will focus on being a customer advocate and providing a unique balance of customer focus along with supporting our CEO and communicating illumino’s goals and priorities to the rest of the team.

You make amazing customer service your priority at all times, focusing on communication, scheduling, event coordination, and order fulfillment.  Please make sure to read the job posting to the end and the follow directions on how to apply. Administrative and operative responsibilities include: 

  • Manage the team’s task and priorities using our project management software, and follow up with project progress through completion for all team members

  • Arrange detailed travel logistics, meetings, and itineraries for the CEO

  • Respond to emails and answer phones throughout the day

  • Handle online user registrations

  • Fulfill orders and manage package drop-off (domestic and international) using online shipping systems

  • Issue Invoices, manage physical and online inventory

  • Schedule client appointments

  • Handle checking out at the front desk for clients and customers (cash and card transactions)

  • Help maintain our WordPress based webshop

  • Keep our file system and stock room organized and clean

  • Other administrative or operative tasks as assigned

Event coordination and management (trade shows, trainings, conferences)

  • Manage training and events calendar (including domestic and international events)

  • Coordinate meetings and liaise with event hosts and event coordinators 

  • Arrange detailed travel logistics, meetings, and itineraries for CEO and illumino staff for trade shows

  • Plan, pack, and execute trade show events, conferences, assist in trainings and meetings 

  • Travel to domestic and international trade shows and trainings 

  • Take high-quality photos and videos for social media and website

  • Hire and organize students’ models for trainings

  • Assist in product and training sales during events 

  • Manage and keep training details up to date using Excel  

  • Respond to customers, students, models, and training hosts over the phone and via email or text

Design and creative responsibilities (nice to have skills): 

  • Using Adobe Creative Suite to create marketing items (flyers, brochures, etc) 

  • Create and design product packaging

  • Photography skills is a must!

For the ideal candidate: attention to detail is impeccable, you learn quickly, and you have excellent communication skills. You have a great sense of pride in your work and strive to contribute to the overall success of the team at all times. You’re comfortable being held accountable in a team-oriented environment. You see opportunities to improve processes and confidently bring your ideas to the table. You’re driven to face challenges head on with a sense of urgency and follow through to reach resolutions. You will receive the training necessary to become proficient within the team! Your training will provide opportunities to learn about the beauty industry and grow within our company. You’ll learn through training videos, in-house sessions, simulations, and hands-on experience.In your first month, you’ll:

  • Be exposed to a wide variety of beauty and lash products exclusively offered by illumino

  • Learn internal systems and processes

  • Learn basic functions of e-commerce 

  • Make connections with team members and industry associates with whom you will be interacting most frequently

  • Follow up on existing customer issues and take the lead on lower priority issues to get a feel for the resolution process

In your first 3 months, you’ll:

  • Continue to become familiar with higher priority and more complex scenarios

  • Follow up via outbound phone calls, email, and internal tools within our service guidelines to maximize customer satisfaction

  • Be familiar with basic troubleshooting techniques and requirements  

  • Develop a basic rapport with our lash service clients, online customers, and international and domestic students

In your first 6 months, you’ll:

  • Meet or exceed standards for your role

  • Be fully comfortable in all aspects of the role and able to work independently 

  • Own higher level escalations that may involve company leadership including our CEO

  • Identify opportunities to streamline work processes and increase efficiency

  • Continue to build rapport and be fully established as a go-to resource for illumino’s customers, such that the customer views you as an extension of their own team

What you’ll do:

  • Critically think through and strategize for expansion

  • Accurately answer a variety of technical questions about illumino’s services

What you’ll bring:

  • Excellent written and verbal communication skills

  • Some college or equivalent

  • Minimum 2 years of customer service or administrative experience

  • Ability to lift 35 lbs

  • Excellent computer skills, including MS Office (WordPress is nice to have!)

  • A flexible schedule with an ability to work weekends and travel

  • Organizational skills and keep a neat work environment

  • Ability to grasp concepts quickly and explain them to others

  • Professional demeanor with a commitment to providing stellar customer experiences and productive teamwork experience

  • Must have a commitment to supporting customers’ success with illumino’s products and services

  • Possess a passion for learning and instituting illumino’s innovative products and education

  • Ability to prioritize issues and work at an efficient pace, including multi-tasking

  • Strong work ethic and extraordinary attention to detail

  • Ability to work independently and effectively as part of a team

  • Ability to communicate effectively with customers and all levels of the organization

  • Strong analytical and problem-solving skills

  • Self-motivated, with high learning aptitude, and initiative

  • Ability to cope with stressful situations and maintain a calm and professional demeanor

  • Have a current passport and be able to travel domestic and international

  • Must have social media experience 

  • Submit your resume to this posting

  • Qualified candidates will participate in a pre-screening phone conversation with Human Resources

  • A select group of candidates will be interviewed  

About illumino

illumino redefines lash artistry through innovation and problem-solving across products, client services, and education. With a commitment to quality and safety, we are constantly refining the tools and techniques of eyelash application and sharing patent pending methods and products as we innovate the beauty industry.

EEO Statement

The Equal Employment Opportunity Policy of illumino Extensions, Inc. is to provide a fair and equal employment opportunity for all job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. illumino hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

To qualify for an in person interview, please respond to the following questions in the body on the email. 

  1. What do you like about being an administrative administrator and why are you applying for this position?

  2. What's your style in how you communicate and listen? 

  3. How do you manage projects with set deadlines? 

  4. What is your hourly pay expectation? 

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Located in Historic Downtown Los Angeles, we are seeking truly dynamic, experienced individuals to be a part of the world’s most unique hospitality venues. We are seeking well-versed hospitality professionals with a great depth of knowledge and experience to be a part of both our extraordinary endeavors.

Cliftons Open Call Interviews:

Date: December 2nd and 3rd

Time: 11:00 am to 3 pm

The Edison Open Calls Interviews

Date: December 3rd and 4th

Time: 11:00 am to 3 pm

Location: The Edison 108 W 2nd St. #101, Los Angeles, CA 90012

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 Customer service representatives help customerswith complaints and questions, give customersinformation about products and services, take orders, and process returns. By helping customersunderstand the product and answering questions about their reservations, they are sometimes seen as having a role in sales. 


These are the requirements for the Job..

Are you a U.S. Citizen, Canadian Citizen

• Must be fluent in communication and English

• Must have a clean criminal record

• Must be at-least 40 wpm average

• Must be 18+ average

• Previous accounting experience required

• Proficient with Microsoft Office

• Strong organizational skills


Benefits for eligible F-T & P-T employees include: Work/Life Balance, Health & Dental, Community Involvement / Matching Gifts Program, Tuition Reimbursement Assistance & Education Life Works, Employee Stock Purchase Plan, Employee Wellness and 401k plans.Paid Time Off and Holidays with Generous Company Discounts annual given a Car Designed with Company's logo on it.

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 The front desk agent/night auditor is responsible for checking guests in and out, posting room charges, filing daily guest folios and organizing paperwork, balancing all charges for the day, answering phones, handling guest needs, helping other departments, getting breakfast started, preparing daily reports, communicating with all shifts, walking property and several other duties. The night auditor must be able to work independently and overnight hours. 

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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and teaches mindfulness to lawyers and legal departments. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash, being available at periodic times (every few weeks) for small tasks, that works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills

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Qualifications and Key Requirements:

• BA or BS from a leading university in a quantitative subject like Computer Science, Mathematics, or Statistics

• Understanding of Analytics, A/B testing or Site Optimization for the Ad-Tech / eCommerce space

• Experience in drafting high-stakes client presentations (PowerPoint / Keynote)

• Strong comfort with SQL and Excel (including pivot tables)

• Foundational knowledge of statistics

• Demonstrated project management experience

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Under the supervision of the OYC Director, the OYC Program Manager is responsible for collaborating in leading complex programs and partnerships. This is a full-time exempt position. The ideal candidate is a dynamic and goal-driven professional. The position will interact with various community organizations, educational institutions, employers, and public agencies to improve education and employment outcomes for young adults who are or have been in foster care. The OYC Program Manager supports the work of the OYC Director and often attends external meetings, work groups or events representing the OYC Director. The Program Manager facilitates the OYC Young Leaders, which is co-facilitated by the Outreach and Engagement Fellow, may lead or facilitate other projects as assigned, and creates and/or presents complex presentations to OYC partners. In addition, the OYC Program Manager will explore and lead the Career Technical Education (CTE) opportunities for foster youth and help educate partnership about the opportunities available in growing employment industries in Los Angeles.


OYC is an exciting initiative that mobilizes cross-sector agencies, community-based programs and investments of the Los Angeles region to improve three key outcomes for transition-age foster and cross-over probation youth (TAY), ages 16 – 24:


  1. High School Completion (graduation or GED attainment)

  2. Post-secondary enrollment and credential completion

  3. Workforce readiness and gainful employment with a living wage

OYC is based on the idea of working collaboratively to create system change and seeks to improve outcomes for foster youth in Los Angeles County. 




The Alliance for Children’s Rights protects the rights of impoverished, abused and neglected children and youth. Our lawyers, advocates and social workers, together with hundreds of pro bono attorneys and community volunteers, ensure that children who are at-risk or in foster care have safe, stable homes and can access the education, healthcare, and financial supports that they need. We also help transition-age youth overcome barriers to their stability and success, and we work statewide to improve child welfare practices and policies in order to remove the many obstacles that our clients face. Since 1992, we have helped over 150,000 children.       


Charity Navigator has awarded the Alliance its highest 4-star rating for the past nine years in a row. This puts the Alliance in the top 2% of charities in the U.S. rated by Charity Navigator. The 4-star rating reflects the Alliance’s sound fiscal management and commitment to accountability and transparency.    


The Alliance is well known in the child welfare community for its knowledge, expertise, and accomplishments. Alliance staff members and our partnering pro bono attorneys are advocates for our most vulnerable children and their caregivers. Being the voice of young people who often have no voice, and otherwise could be forgotten, is incredibly rewarding. 




• Provides overall support to OYC staff and supervises the OYC Outreach and Engagement Fellow

• Trains and develops OYC staff

• Provides daily troubleshooting and problem-solving assistance

• Provides regular outcome and evaluation reports to the OYC Director

• Copes with clients’ challenges to meet a solution in a timely manner

• Develops partnerships and maintains collaborative working relationships with partner agencies, government partners and philanthropic partners to increase resources and collaboration across systems and silos

• Conducts weekly/monthly staff meetings as requested

• Develops programs and activities to motivate participant’s and partnerships engaged in the OYC

• Prepares supporting documents of leveraged opportunities to OYC Director

• Ensures supportive services and incentives have supporting documentation and upholds accuracy and allowable cost measures

• Makes appropriate connections/resources to OYC partners

• Maintains a list of all the department’s grants and highlights important deadlines

• Reports updates and findings pertaining to program operation at departmental meetings

• Develops, plans, and facilitates workshops and training as needed

• Other duties as assigned




• Master’s degree with six years of experience related to foster youth, policy and systems, and/or workforce development experience is preferred

• Outstanding organizational skills

• Strong work ethic and an enthusiastic willingness to “roll up your sleeves” and work hard and sometimes long hours to create greater opportunities for our youth

• Excellent communication both spoken and written

• Excellent time management skills – this position entails working with various service providers, agencies and peer advocates, often juggling multiple tasks at once

• Exceptional follow-through skills

• Excellent interpersonal skills and a passion for and commitment to helping foster youth

• Ability to work with all types of people/personalities from diverse ethnic backgrounds

• Demonstrated ability to work effectively in teams by displaying a good-natured, cooperative attitude and ability to maintain composure even in very difficult situations

• Must be able to work some evenings and weekends

• Willingness to take on responsibilities and challenges, and be able to accept criticism and deal calmly and effectively with high-stress situations

• Proficient (advance knowledge) of Microsoft Office Suite software

• Experience working with community social service and health organizations strongly preferred

• If applicable, will be required to present current California driver license, proof of liability auto insurance

• Job requires being open to change and to considerable variety in the workplace


The Alliance for Children’s Rights believes that all persons are entitled to equal employment opportunities and does not discriminate against its employees or applicants because of race, color, religion, sex, gender, national origin, ancestry, age, disability, or marital status.     


The above statements are of a general nature and are intended to describe the level of work being performed by people assigned to comparable positions. It is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The Alliance for Children's Rights offers a competitive salary and a generous benefits package. For more information about the Alliance visit and


The Alliance for Children's Rights offers a competitive salary and a generous benefits package. For more information, visit and




To be considered, please submit a resume and a cover letter that outlines your interest in joining the Alliance, relevant work experience, and how you heard of the position to Liency Barboza (e-mail submissions only/no phone inquiries). Responses will be sent only to individuals meeting the stated qualifications of the position.


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We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Manager to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.

Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.

General Description:

The Office Manager will be responsible for all duties related to the operations of the office including:

  • Ordering and maintaining proper stock of business supplies

  • Maintaining our food & beverage stock for the office

  • Overseeing incoming/outgoing mail and packages

  • Answering and directing phone calls

  • Receiving visitors

  • Invoicing Clients

  • A/P, A/R for the accountant to match in Quickbooks

  • Input Customer Leads into Salesforce

  • Manage Campaigns and Salesforce activities

  • Provides administrative support to the Senior Leadership team as needed.

Responsibilities and Duties

  • Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed

  • Greet, announce, and direct all office visitors

  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis

  • Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)

  • Place food & beverage orders weekly, monthly and on-demand

  • Ensure order and neatness of shared office spaces

  • Draft and distribute Corporate communications

  • Provide administrative support to staff

  • Manage and Pay vendors and bills

  • Complete other administrative duties as needed

Qualifications and Skills

  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

  • A Bachelor’s degree or an Associate degree with equivalent experience

  • Ability to effectively communicate with customers, vendors, and all employees from drivers to executives

  • Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets and word documents

  • Knowledge of Salesforce including campaigns, leads, opportunities, etc

  • Excellent organization and multi-tasking skills with strong attention to detail

  • Superior problem-solving skills with the ability to think on one’s feet

  • Polished and professional in both appearance and conduct


  • Fully compensated medical, dental, vision benefits

  • PTO

  • Bonuses

  • Cozy work environment

Job Type: Full-time

Salary: $20.00 to $25.00 /hour


  • office management: 1 year (Preferred)


  • High school or equivalent (Required)


  • Driver's License (Required)

Work authorization:

  • United States (Required)

Additional Compensation:

  • Bonuses

Work Location:

  • One location


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • People-oriented -- enjoys interacting with people and working on group projects

This Job Is:

  • Open to applicants who do not have a college diploma

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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic


Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience


• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available


• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.

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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Apply: December/January

Tentative Start Date: January 2020


JCYC's College Access Programs assists, supports and motivates low-income, first-generation college bound youth to persist from middle school to high school, graduate from high school and enroll in college. For more information, visit


The Office Assistant will report directly to the Associate Director and will work closely with the Database Coordinator and support direct service staff. Responsibilities will include, but are not limited to:



• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Educational Advisors with organizing and compiling student file documents.

• Assist with clerical and office duties as needed.

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled a BA/BS degree.

• Minimum 1-2 years administrative or clerical experience required.

• Demonstrate strong communication, organizational, and follow-through skills.

• Must be detail-oriented, flexible, and can work effectively in a team setting.

• Prefer individuals similar to target population (low-income & first in their families to attend college).

How to Apply

Applicants MUST submit ALL of the following: 1) Cover Letter, 2) Resume, and 3) 2-3 Professional References. Contact Email: ApplyCollegeAccess AT Attn: Office Assistant Position. Please no phone calls.

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC, actively seek to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

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**Applicants who live outside of Marin County should make sure they are willing to commute to Larkspur for this job**

Orangetheory Fitness Greenbrae-Marin is currently looking for fun, smart and passionate influencers to join our rapidly growing sales team! If you are:

  • a passionate, positive and detail oriented person that can talk to anyone

  • someone who enjoys teamwork and wants to be a part of a world class fitness company

  • someone who would go all in on an '80s themed workout and might just drop and do a burpee for fun

....Then you might be the right person for us!

At Orangetheory Fitness Greenbrae-Marin, we are all about fun, exciting and rewarding experiences for our team members and are looking for successful and motivated people who want to improve themselves and their career.

As an Orangetheory Fitness Sales Associate you will be part of a dynamic team that positively affects the lives of our members on a daily basis! You will participate in the operation and success of a fast-paced fitness studio, build relationships with OTF members and the community in order to help maintain and build member base and you will be responsible providing our members with a best in class customer experience.


  • Flexible schedules


  • Fitness casual dress-code

  • Passionate, collaborative work environment


The Fitness Sales Associate role assists in running all "front of house" fitness studio operations, with a strong focus on premium customer service as well as meeting sales production expectations. Ideal candidate has strong customer service skills and basic sales experience. The Fitness Sales Associate is responsible for meeting and exceeding all key performance sales indicators for the fitness studio.


Orangetheory® Fitness is a scientifically designed, one-of-a-kind, group personal training workout broken into intervals of cardiovascular and strength training. Orangetheory's heart-rate-monitored workouts are designed to get participants within the target-training zone of 84 percent to 91 percent of their heart rate, which stimulates metabolism and increases energy. Led by highly skilled coaches, each Orangetheory Fitness workout incorporates endurance, strength and power elements through a variety of equipment including treadmills, rowing machines, TRX® suspension training and free weights. Our studio in Greenbrae/Larkspur has been open since January 2016 and we are one of the most successful Orangetheory Fitness studios in the Bay Area. We are looking to add to our growing team of passionate group fitness coaches and fitness sales associates.


  • Establishes and maintains an effective referral program.

  • Maintains accurate records using established OTF sales systems.

  • Conducts telephone inquiries/follow up calls/customer care calls

  • Leads OTF studio previews with prospects and/or fitness program holders

  • Greets members and guests promptly, enthusiastically and with a smile to create a friendly positive entrance into the OTF studio

  • Accurately follow the daily studio cleaning checklist (pre/during/post) shift activities

  • Maintains an organized and clean lobby/front desk area

  • Responsible for processing accurate cash and credit card transactions

  • Follow up and follow through activities with all prospective clients

  • Responds immediately to member requests, inquiries and concerns

  • Responsible for attending and participating in all relative OTF training program

  • Come up with ideas on effective outreach to create awareness and generate new leads


  • High school diploma required

  • Excellent customer service skills

  • Previous sales experience preferred (though not required)

  • Solid verbal and written communication skills required

  • Able to multi-task and excel in a busy environment.

  • Functional computer skills required

  • Health and Fitness minded people preferred

  • Ability to work and function in an ORANGE TEAM environment (Orange is more than a just a color, it's an attitude)

Comp: $14-$18/hr commensurate with experience. Sales commissions + individual/team bonuses

IMPORTANT: To be considered, please submit resume and specify your availability (days of the week and times when you're available). Ideal candidate has flexibility to work weekdays and weekends. Full-time and part-time available. For part-time, looking for a minimum commitment of 20 hours/wk

Love what you do and work at Orangetheory Fitness Greenbrae-Marin! 

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Job Title: Program Associate

Location: San Francisco

Classification: Non-Exempt Regular Full-time with Benefits: Medical, Dental, Retirement, etc…

Reports to: Office Manager

Hourly Wage: $17.86 Hour – 37.5 hour workweek

AGENCY OVERVIEW: LSS of Northern California is a Non-Profit agency providing services in supportive housing and money management. LSS responds when people are vulnerable because of homelessness, mental illness, drug addiction or disaster. Providing support services and compassionate guidance, we help individuals and families to stabilize their lives and become self-sufficient.

POSITION DESCRIPTION:The Program Associate is our lobby reception position and the first person to meet the general public and clients when they come into contact with LSS of Northern California. The impression created by this position is very important; it strongly influences how people feel about the agency. This position requires a person who is able to work with a large number of people and manage multiple tasks at the same time while maintaining a customer service approach. This is an excellent opportunity for an introduction into social services.


  • Maintain a strength-based perspective.

  • Provide diverse services to diverse people.

  • Treat others with respect and courtesy, striving for open and honest working relationships.

  • Maintain high ethical standards when dealing with others.

  • Demonstrate good judgment and common sense.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable and legal accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Ability to work sensitively with homeless adults who have disabilities related to mental health, substance use, and physical health, including HIV.

  • Knowledge and experience working in a human service delivery environment with the ability to relate to diverse agencies.

  • Basic computer skills required: Windows, Microsoft Office, and Internet.

  • Ability to maintain composure and professional behavior in stressful situations.

  • Ability to respond to common inquiries and/or complaints from clients, regulatory agencies, and members of the community.

  • Ability to clearly communicate services, operations, and office policies and procedures while listening effectively to client requests.

  • Demonstrated history of being prompt, reliable, and consistent in performing duties.

  • Demonstrated ability to perform multiple tasks efficiently and effectively.

  • Maintain proper boundaries with clients.

  • Ability to work independently with general supervision.

  • Willingness to travel to locations outside of San Francisco for staff meetings and outside trainings in order to enhance job performance.

  • Bilingual is a plus.


The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude or limit the position if the work is similar, related or a logical assignment for this classification.


  • Greet clients and others who come into the office in a friendly and helpful manner; determine reason for visit.

  • Supervise clients waiting in lobby areas.

  • Understand and apply both office and program policies and procedures.

  • Provide information and referrals for clients and others as appropriate.


  • Notify staff person of client’s or other’s presence; facilitate communication between client and staff person.

  • Organize and manage front desk.

  • Track client visits.

  • Distribute clients’ mail to Case Workers.

  • Review client files (quality assurance) on quarterly basis.

  • Maintain safety protocol.

  • Monitor the lobby, client restroom and outside area around the building for safety and cleanliness.

  • Attend trainings as scheduled and assigned

  • Other duties as assigned by the Office Manager and Program Managers.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to hold objects, writing instruments, or files; and talk, hear and smell. The employee is occasionally required to stand, walk, sit, reach with hands and arms, and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations bills, payments, financial statements, and physical accounting files with other accounting staff; the incumbent will also have access to the organization’s banking and other highly confidential financial information. Because of this, the incumbent must have the ability to perform the job at the location of the organization’s accounting staff.

The employee may be required to travel to locations within the regional areas of LSS. This may require standing in lines and while traveling the employee may be exposed to vibration while driving a car. While performing the duties of the job, the employee may occasionally travel outside in varied weather conditions.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Lutheran Social Services is an Equal Opportunity Employer.

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Give2Asia is a US public charity that promotes and facilitates philanthropy to Asia. Give2Asia’s grants are made from contributions and recommendations provided by donors using our personalized US-Asia giving services.  

We are looking for an Office Administrator to support the operational success of the office.   


The Office Administrator is someone who is extremely organized and is able to prioritize and handle a large number of requests. The Office administrator plays a critical role in supporting all the staff as well as interacting with Give2Asia’s donors, partners, and the general public.   The Office Administrator must demonstrate strong communication, organizational, and interpersonal skills, and a commitment to facilitating philanthropy in support of vital, sustainable communities in Asia.  


  • Greet visitors and answer general inquiries via phone and e-mail and direct them to the appropriate department. 

  • Process gifts and donations via Salesforce, and use Conga Mail Merge to create and send donor tax receipts and acknowledgment letters. 

  • Support HR processes around annual reviews, new hire onboarding, and employee departure to ensure all required steps are completed on time. 

  • Manage posting of open positions and internships for all departments and conduct initial screening of candidates as needed. 

  • Assist in managing monthly invoice and payment process for field advisors. 

  • Schedule and organize in-office events and activities, including bi-weekly staff meetings, birthdays, and holidays. 

  • Serve as the point person for office mail, mailing, shipping, purchasing office supplies, ordering business cards, and handling miscellaneous errands. 

  • Support daily activities of staff, including maintaining files, contact lists and databases, providing logistical support and preparing materials for meetings, drafting donor communications, conducting research on individual and organizational prospects, and performing other general administrative duties as needed. 

  • Assist in updating Give2Asia’s website, social media content, and marketing material.  

  • Prepare for quarterly board meetings: assemble board book and grants docket. 

  • Participate in the development of overall objectives and long-term goals of the organization; identify and recommend productivity improvement opportunities. 

  • Attend conferences, webinars, and engage in other learning activities in an effort to continually improve individual skills and Give2Asia’s programs and operations. 

  • Stay abreast of all G2A programs, partners, and events. 


This is a full-time entry-level position based in Oakland, CA. Previous experience in office administration, data entry, or customer service is a plus. This could be a great position for someone re-entering the workforce or looking to gain experience in the philanthropy sector.  

Give2Asia offers generous benefits for full-time, US-based employees, including: 

  • 403(b) retirement account with automatic employer contribution (10% of salary, vests after 1 year) 

  • Medical, dental, and vision coverage with your choice of Kaiser or PPO 

  • Pre-tax commuter benefits   

  • Transit-friendly location by 19th Street BART 

 Lots of companies talk about work-life balance. We live it! 

  • Work from home 2 days/week (pending manager approval) 

  • 3 weeks of paid vacation + holidays 

  • Flexible work hours to accommodate family and personal obligations 

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