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Give2Asia is a US public charity that promotes and facilitates philanthropy to Asia. Give2Asia’s grants are made from contributions and recommendations provided by donors using our personalized US-Asia giving services.  

We are looking for an Office Administrator to support the operational success of the office.   


The Office Administrator is someone who is extremely organized and is able to prioritize and handle a large number of requests. The Office administrator plays a critical role in supporting all the staff as well as interacting with Give2Asia’s donors, partners, and the general public.   The Office Administrator must demonstrate strong communication, organizational, and interpersonal skills, and a commitment to facilitating philanthropy in support of vital, sustainable communities in Asia.  


  • Greet visitors and answer general inquiries via phone and e-mail and direct them to the appropriate department. 

  • Process gifts and donations via Salesforce, and use Conga Mail Merge to create and send donor tax receipts and acknowledgment letters. 

  • Support HR processes around annual reviews, new hire onboarding, and employee departure to ensure all required steps are completed on time. 

  • Manage posting of open positions and internships for all departments and conduct initial screening of candidates as needed. 

  • Assist in managing monthly invoice and payment process for field advisors. 

  • Schedule and organize in-office events and activities, including bi-weekly staff meetings, birthdays, and holidays. 

  • Serve as the point person for office mail, mailing, shipping, purchasing office supplies, ordering business cards, and handling miscellaneous errands. 

  • Support daily activities of staff, including maintaining files, contact lists and databases, providing logistical support and preparing materials for meetings, drafting donor communications, conducting research on individual and organizational prospects, and performing other general administrative duties as needed. 

  • Assist in updating Give2Asia’s website, social media content, and marketing material.  

  • Prepare for quarterly board meetings: assemble board book and grants docket. 

  • Participate in the development of overall objectives and long-term goals of the organization; identify and recommend productivity improvement opportunities. 

  • Attend conferences, webinars, and engage in other learning activities in an effort to continually improve individual skills and Give2Asia’s programs and operations. 

  • Stay abreast of all G2A programs, partners, and events. 


This is a full-time entry-level position based in Oakland, CA. Previous experience in office administration, data entry, or customer service is a plus. This could be a great position for someone re-entering the workforce or looking to gain experience in the philanthropy sector.  

Give2Asia offers generous benefits for full-time, US-based employees, including: 

  • 403(b) retirement account with automatic employer contribution (10% of salary, vests after 1 year) 

  • Medical, dental, and vision coverage with your choice of Kaiser or PPO 

  • Pre-tax commuter benefits   

  • Transit-friendly location by 19th Street BART 

 Lots of companies talk about work-life balance. We live it! 

  • Work from home 2 days/week (pending manager approval) 

  • 3 weeks of paid vacation + holidays 

  • Flexible work hours to accommodate family and personal obligations 

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If you understand the value of first impressions, love a fast-paced environment, possess a natural optimism, and have experience in the administrative field, then please read on!

Wu's Healing Center, an established acupuncture clinic, is seeking a part-time, experienced receptionist. We are a very unique small business, with low employee turnover and a loyal team of staff committed to offering the highest quality of support to our clients.

The ideal candidate will possess excellent verbal and written communication skills and must exhibit exceptional ability to interact with individuals at all levels. Demonstrated ability to exercise good judgment and tact while consistently providing a high level of customer service is critical. The Receptionist must have the ability to maintain focus and professionalism while multi-tasking (i.e., operating a multi-line telephone system while assisting visitors, staff and business owner). Dependability, reliability, and timeliness in the completion of assignments are required. The Receptionist must demonstrate skill and experience using Microsoft Word, Excel and the Internet. Interest in and open to learning skills in the treatment rooms is a plus!


• Greet clients

• Schedule appointments using Google Calendar

• Check out clients using QuickBooks Online

• Retrieve and return client's file

• Daily accounting

• Perform client intakes

• Present new client orientation

• Creation of informational flyers for clients

• Relate correspondences from clients to doctor

• Collaborate between clients, staff, doctor/owner.

• General office duties


• Excellent customer service/phone skills

• Strong multi-tasking skills

• Highly Organized

• Flexible

• Fast learner

• Professional demeanor

• Ability to maintain confidentiality

• Positive attitude

• Strong communication skills

• Knowledge of all Microsoft Office applications, QuickBooks, Google Calendar

• Prior experience in customer service/medical office setting preferred

• Some knowledge in Traditional Chinese Medicine/complementary medicine preferred

This is a part-time position, Monday, Wednesday, and Friday from 8:45 a.m. to 5:45 p.m., including a one-hour lunch break. Hourly compensation DOE - up to $22 per hour after training period.

Please send a current resume and cover letter as attachments. No phone calls please.

We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment, qualified applicants with arrest and conviction records.

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Come work in the beautiful redwood forest! Full benefits, 401K, employee discounts, and wonderful coworkers. 

Responsible for conducting and overseeing all office administrative and clerical duties. Perform accounting tasks/audit functions as assigned/required. Implement system controls under the direction of Corporate Director of Accounting of all accounting and human resource functions including cash receipts, monthly reports, accounts payable coding, petty cash, bank depository procedures, employee file management, employment record keeping, payroll submittal, and safe counts.


 Essential Functions

  • Oversee general office operation and activities

  • Provide information by answering questions/requests.

  • Become resource for UAttend payroll system

  • Provide guidance to General Manager and all other staff in methods, principles, practices, rules, laws, and terminology of all areas of human resources under the direction of the Corporate Director of Accounting.

  • Manage and oversee all daily/monthly accounting activities and ensure operational compliance including, but not limited to: Cash receipts, Payroll, AP, Safe counts.

  • With direction from Corporate Office & GM, revise systems and procedures by analyzing operating practices, recording keeping systems, forms control, office layout.

  • Establish and oversee all daily/monthly human resource activities and ensure operational compliance including employee file documentation, hiring/termination documentation, timecard documentation, payroll semi-monthly record keeping and payroll transmittals.

  • Establish and maintain business and internal controls.

  • Preparing Reports for Submission to Over-site Agency

  • Maintain accounting procedural manual (SOPs).

  • Assist with guest check-ins at the front desk as necessary

  • Any other duties deemed necessary


Job Segments:

  • Manage and audit daily/monthly cash receipts for operation.

  • Manage and monitor Petty cash accounting.

  • Responsible to manage and safeguard property change fund/safes in adherence to corporate cash handling standards as well as internal control standards, including scheduled and unscheduled safe and cashier bank counts.

  • Meet all payroll processing deadlines as defined by Corporate Accounting.

  • Maintain all employee file documentation in adherence to corporate guidelines.

  • Complete all month-end accounting as defined by Corporate Accounting.

  • Oversee general office operations and activities.

  • Serve as primary auditor contact for activities including but not limited to payroll, cash handling, cash receipts, cash funds, accounts payable.

  • Cover reservation front desk as necessary

  • Assist with projects as assigned by GM

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Judicate West is seeking a highly motivated and detail-oriented individual. A minimum of 2 years receptionist/front desk experience is preferred. We have an immediate opening in our West Los Angeles office. Duties include greeting clients and assisting with the check in process, answering multi-line phones, handling incoming mail, organizing the office, daily set up of conference rooms, catering set up and breakdown, as well as other general administrative support functions. This is an entry level position with growth opportunities available in the alternative dispute resolution profession.

*Benefits available after 90 days. 401K available after one year.

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  We are looking for an enthusiastic Telesales Representative to contribute in generating appointments for our company. You will be responsible for closing appointments over the phone. An effective telesales representative must be an excellent communicator and have superior people skills. They must be comfortable presenting products or services over the phone. We are filling positions immediately. 

This is what the positions entails: · Outbound appointment setting on warm leads. · Meet daily and weekly goals · Expert knowledge of assigned clients and products we are offering. · Basis computer skills   · Ability to learn about products and services and describe/explain them to prospects · Excellent communication and interpersonal skills · Cool-tempered and able to handle rejection 


· Contact potential or existing customers to inform them about a product or service using scripts · Go the “extra mile” to meet quota · Ask questions to understand customer requirements and close appointments     

We Provide · Qualified Leads - No Cold Calling · Established Customer base · Ongoing coaching and training · Supportive Team Environment Benefits   · Our Top earners are making $18-20/Hr · Daily cash spiffs · Breaks on you own schedule · Paid Training · Work Hours are Monday - Thursday 1:00 pm to 8:30 pm and Friday 9:00 am to 5:00 pm      

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 Hesperian Health Guides seeks a full-time Executive/Administrative Assistant, to provide support to the Executive Director, Business Manager and several of our projects. This is an entry level position with space for growth for someone who is passionate about social justice and believes in the right to health for all.

Responsibilities include:

  • Provide support to Executive Director, including managing day to day calendar and scheduling appointments, communications with partners and other relations

  • Assist ED in scheduling, organizing, and documenting Staff and Board meetings

  • Assist ED and other staff in preparing travel and presentations for conferences and other events

  • General public relations including manage correspondence and requests for information

  • Participate actively in Hesperian’s staff meetings and organizational planning processes

  • Special projects as needed – valuing your skill set, and your interests

  • Manage recruitment and orientations for new staff, work study students, interns, and volunteers

  • Coordinate and support small events and meetings

  • Support the Business Manager in monitoring and maintaining administrative functions of the office, including fulfillment (book sales), supply acquisition and similar

  • Trouble shooting problems with office equipment

  • Other tasks as needed


  • nterest or background in public health is greatly valued

  • Highly organized

  • Able to work both collaboratively and with little supervision

  • Excellent oral and written communication skills

  • Excellent orientation to detail and ability to shift priorities quickly

  • Strong follow-through skills and ability to meet deadlines

  • Friendly, responsible, timely and reliable

  • A sense of humor, positive attitude, resourcefulness

  • French or Spanish language skills preferred

  • Excellent ability to communicate with staff, Board members, volunteers and Hesperian supporters

  • Computer skills with experience in MS Office, Gmail, Google Calendar, and Google Drive

Compensation & benefits:

Starting salary is $39,000 to $43,000 depending on experience. Excellent benefits include vacation, medical, dental, and vision care. Hesperian has a family-friendly, flexible workplace.

To apply:

Interested candidates should send a resume, cover letter, and a writing sample to: Hesperian, ATTN: Executive / Project Assistant. Email: jobsearch@hesperian.orgNo phone calls, please. Hesperian is an equal opportunity employer and makes employment decisions on the basis of merit. Hesperian policy prohibits discrimination based on race, color, creed or religion, sex, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, gender identity and gender expression, veteran status, genetic characteristics or any other consideration made unlawful by federal, state, or local laws. 


About Hesperian: 

Hesperian’s mission is to equip people with information and tools that empower them to take greater control over their health, and work together to eliminate the underlying causes of poor health. For almost 50 years, our nonprofit organization has collaborated with community health programs, practitioners, and advocates from around the world to produce effective, practical health information for communities and populations facing the greatest barriers to health. Our best-known publication, Where There Is No Doctor, has been translated into over 80 languages, with more than 3 million copies in circulation in 222 countries and territories.    Other publications address a range of health needs: environmental health; women’s health; midwifery; health worker training; early childhood development; community dentistry; support for women and children with disabilities; HIV; and occupational health and safety. Our materials are renowned for their simple writing, illustrations and the wealth of life-saving information they contain on diagnosing and treating a range of health problems, as well as addressing the underlying causes of poor health. In recent years Hesperian’s resources have become more widely available in multiple languages and digital formats including our free online HealthWiki, and our suite of women’s health apps.  

Please visit our website: 

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  Albuquerque Institute of Music is hiring an administrative assistant, approx. 10 hours/week. Looking for a competent administrative assistant who loves people, has good computer skills, and is an independent worker.  

 Scope of Duties & Responsibilities expected: · Handle telephone/email communication and enquiries · Communicate with present and future customers in a professional, customer satisfaction driven manner · Register new clients · Coordinate schedules and appointments · Maintain company's filing system · Collect payments · Use content management system to maintain and update company's website and social media · Administer company's monthly newsletter · Fulfill other tasks as assigned to support company's ongoing business needs · Minimal office cleaning (taking out trash, wiping windows, replacing paper towels)  

 Skills & Qualifications required: · Strong organizational skills · Proficiency in MS Office and office related applications, standard office equipment · Understanding of Social Media ·Excellent written and verbal communication skills · Effective time management capability · Team working ability · Reliability, honesty, respect for confidentiality Hours: Saturday - morning/afternoon; one weekday afternoon/evening per week TBD (potentially flexible based on candidate's availability) Please no phone calls Send a. A cover letter b. A resume c. A list of references  

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We are looking for a reliable, organized, and professional team player. The candidate must have a positive attitude and ability to work well with people of different cultures.

POLY Languages Institute is a private language-training center. We provide ESL/TOEFL classes in the morning, afternoon, and evening. Our students are mostly adults, 18+ years of age. Many of them are international students from around the world. We have three centers in Southern California: Irvine, Los Angeles, and Pasadena.

Our office hours are 8:30 – 6:00 pm. The schedule may vary within the set office hours.


Recruiting students and providing student services

Student recordkeeping and other administrative tasks

Assist in faculty management

Subbing classes as necessary

Minimum Qualifications:

Bachelor's degree

Excellent written and verbal skills

Great people skills

Well-organized and attention to detail

TESOL Certificate (Preferred but not required)

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The Inner Athlete in San Leandro is looking for a front desk/administrative assistant to help organize and maintain an efficient flow at our front desk. The successful candidate will have great communication and organizational skills as well as an ability to multi-task.

Job Responsibilities include answering phones, greeting and assisting clients with their accounts, retail sales and scheduling, filing, data entry, light housekeeping and assisting with promo events.      

Job Qualifications include strong communication skills, ability to multi-task, proficient with Microsoft Office, attention to detail, be a good problem solver and must be professional in demeanor and appearance.  

The Inner Athlete was founded in 2006 by owner Alondra Chatman and has grown from a 1-person personal training business to a staff of 12 servicing 200+ clients.  We are a gym known for solid training and results and are looking to add another team member who represents our commitment to excellence.  Employees have full access to the gym and classes, buddy passes for friends and family and the chance to work with a team of fun, friendly and energetic trainers and instructors.  

Open interviews will be held from 1:00 - 3:00PM Tuesday & Wednesday 12/17 and 12/18.  Please bring 2 copies of your resume and references.

We look forward to hearing from you. 

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Elliston Vineyards in Sunol, CA is looking to hire an event/office assistant. We host events ranging from - weddings, to private parties, and corporate events. We are looking for a passionate and friendly candidate to join our team! This is the perfect position for anyone looking to learn more and get experience in the events industry.

Candidate Requirements:

  • Must be 18 years of age

  • Open availability -- must be able to work nights and weekends

  • Self-starter, strong initiative, and motivated individual

  • Excellent verbal and written communication skills

  • Friendly, outgoing, and accommodating with professional demeanor with clients

  • Work 6-8 hour shifts that require standing/walking/bending throughout shift

  • Can safely lift and carry up to 50 pounds and move product up and down stairs/hills

  • A passion for great food and service

  • Organized with strong attention to detail and ability to multitask

  • Passionate in serving people going above and beyond expectations

  • Previous hospitality, customer service, or serving experience preferred, but not required


  • Setting up place settings, and décor for events.

  • Set up and clean up of the bridal suite and groom’s room.

  • Assist event coordinator with organizing and running events.

  • Assist event coordinator with managing event staff, event timeline, and meal service.

  • Respond quickly to guests, staff, and managers while being professional, accurate, polite and enthusiastic

  • Assist with some food & beverage service if needed.

  • Assist staff with some bussing, and clean up of events.

  • Work in the office taking leads, answering emails and phone calls, following up with clients, and giving site tours of the estate

We Provide:

  • A fun work environment with team bonding excursions and activities

  • Great experience & knowledge of event planning and wine

  • Tips and bonuses for events

  • Discounts on wine and in-house events

  • Staff meal each event shift

Job Types: Full-time, Part-time


  • relevant: 1 year (Preferred)

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We are looking for a courteous, hardworking, and upbeat Part-time and Full time Front Desk/ Spa Attendant to join our team.  Our team understands that our clients expect a high level of service from us.  We also feel that quality of life and enjoying your work is important.  We truly care about each other, and the reputation and future of the business.

 This position is the first line of contact for any problems or issues for clients, and as the Client Relations Manager, ensuring that the environment is clean, tidy, welcoming, and efficient is a must.  This position is accountable for the appropriate and efficient booking of appointments and requires a knowledgeable person to communicate our brand of services and memberships on an expert level.  Commission is provided with all membership and package sales! 


* Answer Phones 100% of the time during business hours in a friendly manner.

* Provide tea/water beverage service to spa guests.

* Opening/closing procedures of the Spa.

* Maintain a clean work environment.

* Engage Clients in a friendly manner.

* Explain Products, Services, Membership, Packages.

* Book appointments accurately and efficiently utilizing sophisticated reservation software.

* Usher clients through their process, ensuring a delivery of five star standards every day.

* Mediate and resolve client issues.

* Process reservations.

* Learn about  products and services for client communications.


  • 2+ years in customer service.

  • Enjoy working with people in a positive team atmosphere.

  • Understand the value of working with a group of teammates.

  • Have a thorough knowledge of computer and scheduling systems.

  • Enjoy working on the computer and scheduling systems.


  • Multi tasking and organization, and understand that excellence is in the details.

  • Can handle multiple phones calls at once.

  • Fluent in English.

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We are looking for an energetic Front Desk Receptionist to welcome members, answering phones in a friendly, professional manner; promote and execute club philosophy, meet deadlines, work with a sense of urgency, promote and sell services.  This position includes washing towels/sheets, maintaining the facility, light cleaning and lifting up to 45 lbs. 


  · Reliable, dependable and punctual  

  · Excellent customer service skills  

  · Excellent communication skills 

  · Ability to multi-task and prioritize  

  · Must follow gym procedures and guidelines 

  · Weekend availability (required) 

  · Flexibility with scheduling 

  · Must be CPR/AED certified or obtain certification within 30 days of employment 

Six months of related experience, preferably in retail or other positions involving direct customer contact and money-handling duties.  Previous gym experience is a plus, but not required. 

Hiring immediately for the following:   

5:45 PM to 9:00 PM (Wed-Fri)  

7:45 AM to 1:00 PM (Sat/Sun)  

Total = 20.25 hour weekly 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.   



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Sophisticated and modern dispensary, The Pottery, is currently seeking part-time Wellness Counselors and Receptionists.


We are seeking determined, focused and HIGH ENERGY individuals who have a PASSION for cannabis! Here at The Pottery we value each and every customer and aim to provide a stellar and informative experience for everyone that comes through our doors. Cannabis industry/ or retail experience is required. Plus if you live within a 3-5 mile radius of the shop. If you do not have great customer service skills, do not apply!



Providing customers with a personal and informative shopping experience

Familiarizing self with new products daily

Restocking the floor daily

Cleaning the shop

Maintaining display cases

Inventory reports

Reporting to management from the sales floor

Receive training from vendors to sell products properly


Clerical/ Proficient computer skills REQUIRED! Any assistant experience is a plus.

Seeking a detail-oriented, focused individual who takes direction well. You will be on the computer all day for this position, so must be PC savvy! This person must be social and upbeat as you are the first person any customer sees walking through the door.



Check patients in using BLAZE POS system

Create Medical patient profiles following legal protocol

Update Weedmaps/ Leafly daily

Schedule vendor training and patient appreciation days

Answer all Pottery phonecalls and direct them accordingly

Track daily patient count and report to managers

Maintain vendor calendar and check receptionist email

Greet every patient accordingly

Serious inquiries only. Please send resumes and social media link to apply and specify whether you are interested in budtender or receptionist position.

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The Mindful Body yoga & massage studio in Pacific Heights is looking for a front desk associate.

Weekends hours required.


Friendly, outgoing and upbeat

Good communicator

Experienced in a client-facing, customer service position

Reliable & consistent (on time!)

Comfortable with computers

Able to keep track of financial transactions accurately: good at math!

Detail-oriented and proactive

Graceful under pressure

Enthusiastic about yoga & massage


Greeting clients & orienting them to the studio

Providing excellent customer service

Answering of multi-line telephone

Scheduling, processing, and checking in appointments

Routinely monitoring the laundry (towels, robes, sheets)

Keeping the studio looking tidy & clean (don’t worry, we have a cleaning crew)


Marketing/Social Media Savvy

MindBody Online software experience

Sales experience

Yoga and/or Massage and/or Spa Studio experience


$17/hour (base pay)

Commission for selling yoga and massage memberships : PLEASE NOTE WEEKEND SHIFTS SELL MOST MEMBERSHIPS - Actual pay averages $18 - 20/hour

Free Yoga; Discounted Massage

$1.95/hour health benefits after 90 days of employment



Cover letter

What shifts you are available for

If you have used MindBody software

If you have worked at a yoga/massage/spa environment

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Position Summary:

Under general supervision, performs independent clerical duties to support the office, plant, or distribution center business office.

Position Responsibilities:

Perform daily routing

Complete all delivery metric’s

Route Maintenance

Oversee the dispatch of all deliveries.

Work with Transportation supervisor to ensure that all safety policy and requirements are being enforced and followed.

Work with purchasing to setup back hauls

Communicate with drivers during the day in particular in regard to delivery or equipment challenges.

Track shorts reported by drivers

Keep Transportation supervisor informed of such problems.

Work with the Transportation supervisor for the facility’s adherence of company policy and procedures of daily activity in the delivery department to ensure all employee and DOT laws are followed.

Schedule couriers as directed

Performs other related duties as assigned or requested.


High school diploma or equivalent Degree: Associates degree in business, accounting, or related field preferred.

A minimum of one to three years progressively more responsible general office, traffic/freight, or related experience required.

Up to one year of general office experience required

Proactive, self-directed independent worker, with self confidence

Shift: Monday - Friday

7am – 3:30pm

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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Busy general dental office is looking for a friendly receptionist to join our team full-time. Working hours will be Mondays and Wednesdays 12:00pm-8:30pm, Tuesdays 10am-6:30pm, Fridays 8:45am-6:00pm, and Saturdays 8:50am-3:30pm. At least one year of dental front office experience is required. Potential candidates must be friendly, able to work independently as well as work well with others, have good communication skills, problem solver, be reliable, and motivated to learn, knowledge of Dentrix is a plus. Please email your updated resume with your previous dental experiences, we looking forward to meeting you!

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Bonhams auction house is currently recruiting an Administrator to assist with the busy, high profile Asian Art Department in our Los Angeles Office.Your key tasks and responsibilities will include but not be limited to the efficient handling of client enquiries, liaising with the department specialists to ensure prompt advice and service to our clients and the day to day administration of the department. You will process and maintain the inventory directed toward the Los Angeles Asian Art auctions and be responsible for the sale coordination, including pre- and post-sale administration. 

You will coordinate with Marketing, Operations and Finance to ensure flawless sale activity and maintenance of all sale related deadlines and be responsible for the management of the consignor relationship, documents and contract maintenance of property consigned through this office. You will also assist with cataloging, set up of previews and phone bidding/clerking.You will have exceptional organization, communication and customer services skills, the ability to work in a fast paced environment with multiple deadlines and proficiency with MS Word, Excel, Outlook, experience with social media networking and the ability to learn the company database.

Written and oral fluency in Mandarin Chinese is strongly recommended. 

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The Barre Code South Bay - Sunnyvale is looking to grow our Front Desk Team! We are looking for individuals with weekday and weekend availability for the following shifts:

  • Weekday and Weekend Shifts

  • Must be Available Weekend Mornings

  • Weekday evening shifts {Monday 5pm-8pm, Wednesday 5pm-8pm, Fridays 4:30pm-6:30pm}

  • Saturday's 9am-1pm

  • Sunday's 7:30am-10:30am


Open & Close Studio


Maintain Studio

Input & 

Manage information into database

Customer Service

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FUTURE Vanity/Novelty is looking for the right front desk coordinator!

Part time / Full Time -Must be available when needed on weekends.

Wanted: Front Desk Sales / Guest Care position available for a multi-service eco friendly and fashion forward salon company. Must enjoy and excel at sales offerings, and have a charismatic, friendly personality. Part time or full time position for career minded person wanting to join our motivated and growing team. Our ideal candidate wants to execute 5-star service to each guest and shares our value towards a supportive team approach, committed to seeing the company and service providers achieve goals.

Job responsibilities:

Retail sales for skincare, makeup, hair products and salon service offerings

Reception and hosting guests

Managing guest appointments efficiently and accurately for multiple service providers

Handling a high volume of calls with multiple lines

Ability to handle high-energy environment while under pressure

Provide stellar customer service at all times regardless of situation

Maintaining an organized work environment

Assist management with daily operations of salon

Replenish retail products and assist in inventory processes

Maintain the overall appearance of the spa and retail area, which includes light cleaning, laundry, hosting clients, getting drinks

Position requirements:

Sales and Customer care experience

Positive attitude and a friendly, vivacious personality

Professional communication and excellent phone manners

Evening and weekend availability

Ability to commit to a schedule

Fashionable appearance

Team player

Detail oriented

Excellent time management and punctuality


Experience with money handling and balancing cash drawer as well as computer skills

Experience with Millennium salon software a plus

Management experience a plus

We are offering:

A supportive and team-oriented work environment

Advancement and management opportunities

Sales Incentives

Competitive Hourly Pay

Health Benefits after 6 months

Employee discount on products and services

Please email only with resume and cover letter, no phone calls 

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We are a large salon seeking an energetic, organized, and cheerful Assistant Manager, who along with our Manager, keeps our salon and front desk running smoothly.

This is a great role for someone who is self motivated, manages time well, is attentive to detail, and is able to juggle multiple tasks while maintaining a positive demeanor and a professional appearance.

Responsibilities include:

- Greeting guests

- Processing customer retail purchases

- Maintaining a tidy and organized salon environment

- Answering the phone

Shifts available are Tuesday noon-8pm, Friday noon-7pm, and Saturday 8:30am-5pm.

Salary is negotiable.

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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Apply: December/January

Tentative Start Date: January 2020


JCYC's College Access Programs assists, supports and motivates low-income, first-generation college bound youth to persist from middle school to high school, graduate from high school and enroll in college. For more information, visit


The Office Assistant will report directly to the Associate Director and will work closely with the Database Coordinator and support direct service staff. Responsibilities will include, but are not limited to:



• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Educational Advisors with organizing and compiling student file documents.

• Assist with clerical and office duties as needed.

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled a BA/BS degree.

• Minimum 1-2 years administrative or clerical experience required.

• Demonstrate strong communication, organizational, and follow-through skills.

• Must be detail-oriented, flexible, and can work effectively in a team setting.

• Prefer individuals similar to target population (low-income & first in their families to attend college).

How to Apply

Applicants MUST submit ALL of the following: 1) Cover Letter, 2) Resume, and 3) 2-3 Professional References. Contact Email: ApplyCollegeAccess AT Attn: Office Assistant Position. Please no phone calls.

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC, actively seek to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

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Are you interested in Chinese and integrative medicine? Are you passionate about holistic health? Would you like to help run a thriving Chinese medicine practice? Do you have a warm, friendly, professional demeanor and a love for serving people? Are you a quick learner with a strong work ethic who enjoys juggling multiple responsibilities? Are you impeccable with details? If so, read on! We’re interested in meeting you. 

Job Responsibilities range from, but are not limited to:

  • Create a sense of warmth and professionalism for our patients

  • Patient communication in person, via phone and email

  • Prepping and stocking treatment rooms

  • Sending claims to medical biller, insurance follow up

  • Handling worker's compensation claims and charting

  • Check deposits and recording

  • Scheduling patients, selling herbs and other retail products

  • Ordering and stocking of retail products and clinic supplies, inventory tracking

  • General office upkeep, tending plants, resolving maintenance needs

  • Patient follow up, sending superbills

  • Attending skin care trainings 4 times per year

  • Optional: Attending herbal trainings

  • Help creating newsletters, marketing materials, educational materials

  • Filing, help with organization of office

Your Skills and Experience: Warm, friendly, and professional demeanor. The office assistant will report to Office Manager and Business Owner. Please be a quick, adaptive learner with attention to detail and a strong work ethic. Passionate about holistic health and LOVE helping people! Proficiency with common computer programs such as Google Docs, Microsoft Office, Internet research and knowledge of Mac computers is a must. Prior medical billing experience is preferred. Experience creating email newsletters via Mailchimp, social media marketing, and Wordpress websites is a plus. You are resourceful, reliable, focused, dedicated, and love problem solving. Any prior experience in retail, customer service, or wellness/healthcare would be helpful, though not necessary. Bilingual English/Spanish is a plus though not required. 

Position is Part-Time: Friday, Saturday and Sunday, 10 am - 5 or 5:30 pm, with an unpaid 30 minute lunch. Should have some ability to help cover co-workers when needed on other days during occasional vacations. Clinic is open 7 days per week. Pay for initial training period, 30-60 days depending on learning speed, is $15/hr. When proficiency is demonstrated as an Office Assistant, pay increases to $16/hr. Once larger managerial responsibilities are taken on, hourly pay can increase to $17-19/hr, depending on performance. We are currently interviewing and looking to hire immediately. 

Looking for long-term commitment, ideally at least 2-3 years.

Please send us a cover letter explaining why you are interested in joining the West Berkeley Wellness team, and why you feel you would be a good fit along with your resume. Applications without a cover letter will not be reviewed. Thank you!

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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and teaches mindfulness to lawyers and legal departments. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash, being available at periodic times (every few weeks) for small tasks, that works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills

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PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions.

We currently have an opening for an Administrative Assistant/ Bookkeeping Specialist who will work closely with the Office Manager to provide bookkeeping and administrative support. This person will also provide marketing support to our Marketing Director as needed. The ideal candidate must have initiative, thrive in a highly autonomous work environment, and have the ability to juggle a wide range of bookkeeping (70%) and administrative tasks (30%).

Responsibilities Include:

  • Accounts Receivable, Accounts Payable, Collections, travel expense tracking | Reimbursements and credit card reconciliations.

  • Track all professional state and international license renewals and professional development hours (PHD) for CEO. Process applications and/or updates when needed.

  • Help plan and organize events, parties, annual retreat, including food selection | orders, and reserving venues, site inspections, etc.

  • Provide back-up support for Front Desk as needed.

  • Assist in maintaining and organizing marketing and proposal materials; work with CEO and Marketing Director to prepare and respond to RFQ’s; develop tailored resumes and proposal responses, including government forms and specialized documents.

  • Protects organization's value by keeping information confidential.

Knowledge, Skills and Abilities:

  • 3-5 years of experience supporting Executive-Level Management in a corporate environment; AEC industry preferred.

  • Strong knowledge of QuickBooks required

  • Experience with QuickBase preferred.

  • Experience with MS Office programs.

  • Ability to work independently with minimal guidance.

  • Excellent verbal and written communication skills.

  • Highly organized and process oriented

  • Strong problem solving, prioritizing, organizational and time management skills.

  • Experience with Adobe Suite (Photoshop, InDesign, & Illustrator) is preferred.

  • Bachelor's Degree is preferred.

  • Excellent interpersonal skills and customer service skills.


  • We invest in our employees and are willing to support you in assisting with future/ additional education.

  • Sick leave will be accrued at the rate set by The City of San Francisco.

  • You will have the opportunity to purchase “commuter checks” which allow you to purchase all your commute needs (BART, AC Transit, etc.) with pre-tax dollars, thereby saving you money by reducing your taxable income.

  • After 90 days of employment, you’ll also be eligible to use the Company condominium at the Resort at Squaw Creek.

Please visit our website and social media pages to learn more about our markets, clients, and culture.

Please submit a cover letter, resume, and wage expectations.About PARADIGM Structural Engineers, Inc.

PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions. We currently have a team of 24 people and the average length of time our employees have worked for PARADIGM is 6 years. For fun, we do team off-sites, in-house team/ building parties, charity events, and sports.

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Our start-up is growing exponentially and we are looking for an exceptional administrative/personal assistant with social media skills to be part of our team at illumino!  You will focus on being a customer advocate and providing a unique balance of customer focus along with supporting our CEO and communicating illumino’s goals and priorities to the rest of the team.

You make amazing customer service your priority at all times, focusing on communication, scheduling, event coordination, and order fulfillment.  Please make sure to read the job posting to the end and the follow directions on how to apply. Administrative and operative responsibilities include: 

  • Manage the team’s task and priorities using our project management software, and follow up with project progress through completion for all team members

  • Arrange detailed travel logistics, meetings, and itineraries for the CEO

  • Respond to emails and answer phones throughout the day

  • Handle online user registrations

  • Fulfill orders and manage package drop-off (domestic and international) using online shipping systems

  • Issue Invoices, manage physical and online inventory

  • Schedule client appointments

  • Handle checking out at the front desk for clients and customers (cash and card transactions)

  • Help maintain our WordPress based webshop

  • Keep our file system and stock room organized and clean

  • Other administrative or operative tasks as assigned

Event coordination and management (trade shows, trainings, conferences)

  • Manage training and events calendar (including domestic and international events)

  • Coordinate meetings and liaise with event hosts and event coordinators 

  • Arrange detailed travel logistics, meetings, and itineraries for CEO and illumino staff for trade shows

  • Plan, pack, and execute trade show events, conferences, assist in trainings and meetings 

  • Travel to domestic and international trade shows and trainings 

  • Take high-quality photos and videos for social media and website

  • Hire and organize students’ models for trainings

  • Assist in product and training sales during events 

  • Manage and keep training details up to date using Excel  

  • Respond to customers, students, models, and training hosts over the phone and via email or text

Design and creative responsibilities (nice to have skills): 

  • Using Adobe Creative Suite to create marketing items (flyers, brochures, etc) 

  • Create and design product packaging

  • Photography skills is a must!

For the ideal candidate: attention to detail is impeccable, you learn quickly, and you have excellent communication skills. You have a great sense of pride in your work and strive to contribute to the overall success of the team at all times. You’re comfortable being held accountable in a team-oriented environment. You see opportunities to improve processes and confidently bring your ideas to the table. You’re driven to face challenges head on with a sense of urgency and follow through to reach resolutions. You will receive the training necessary to become proficient within the team! Your training will provide opportunities to learn about the beauty industry and grow within our company. You’ll learn through training videos, in-house sessions, simulations, and hands-on experience.In your first month, you’ll:

  • Be exposed to a wide variety of beauty and lash products exclusively offered by illumino

  • Learn internal systems and processes

  • Learn basic functions of e-commerce 

  • Make connections with team members and industry associates with whom you will be interacting most frequently

  • Follow up on existing customer issues and take the lead on lower priority issues to get a feel for the resolution process

In your first 3 months, you’ll:

  • Continue to become familiar with higher priority and more complex scenarios

  • Follow up via outbound phone calls, email, and internal tools within our service guidelines to maximize customer satisfaction

  • Be familiar with basic troubleshooting techniques and requirements  

  • Develop a basic rapport with our lash service clients, online customers, and international and domestic students

In your first 6 months, you’ll:

  • Meet or exceed standards for your role

  • Be fully comfortable in all aspects of the role and able to work independently 

  • Own higher level escalations that may involve company leadership including our CEO

  • Identify opportunities to streamline work processes and increase efficiency

  • Continue to build rapport and be fully established as a go-to resource for illumino’s customers, such that the customer views you as an extension of their own team

What you’ll do:

  • Critically think through and strategize for expansion

  • Accurately answer a variety of technical questions about illumino’s services

What you’ll bring:

  • Excellent written and verbal communication skills

  • Some college or equivalent

  • Minimum 2 years of customer service or administrative experience

  • Ability to lift 35 lbs

  • Excellent computer skills, including MS Office (WordPress is nice to have!)

  • A flexible schedule with an ability to work weekends and travel

  • Organizational skills and keep a neat work environment

  • Ability to grasp concepts quickly and explain them to others

  • Professional demeanor with a commitment to providing stellar customer experiences and productive teamwork experience

  • Must have a commitment to supporting customers’ success with illumino’s products and services

  • Possess a passion for learning and instituting illumino’s innovative products and education

  • Ability to prioritize issues and work at an efficient pace, including multi-tasking

  • Strong work ethic and extraordinary attention to detail

  • Ability to work independently and effectively as part of a team

  • Ability to communicate effectively with customers and all levels of the organization

  • Strong analytical and problem-solving skills

  • Self-motivated, with high learning aptitude, and initiative

  • Ability to cope with stressful situations and maintain a calm and professional demeanor

  • Have a current passport and be able to travel domestic and international

  • Must have social media experience 

  • Submit your resume to this posting

  • Qualified candidates will participate in a pre-screening phone conversation with Human Resources

  • A select group of candidates will be interviewed  

About illumino

illumino redefines lash artistry through innovation and problem-solving across products, client services, and education. With a commitment to quality and safety, we are constantly refining the tools and techniques of eyelash application and sharing patent pending methods and products as we innovate the beauty industry.

EEO Statement

The Equal Employment Opportunity Policy of illumino Extensions, Inc. is to provide a fair and equal employment opportunity for all job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. illumino hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

To qualify for an in person interview, please respond to the following questions in the body on the email. 

  1. What do you like about being an administrative administrator and why are you applying for this position?

  2. What's your style in how you communicate and listen? 

  3. How do you manage projects with set deadlines? 

  4. What is your hourly pay expectation? 

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Are you a college grad interested in pursuing a career as a paralegal, or a recently certified Paralegal interested in putting your skills, education and experience to work in a downtown San Francisco boutique business immigration law firm? No prior legal experience is required. If you are detail oriented, communicate and follow-up well and are interested in becoming a paralegal, you will be a good fit. 

You will have the opportunity to work in a stable and growing law firm, a really great place to work!  The founders genuinely believe in and support live/work balance. A college grad with some professional business experience is required; legal experience is a plus. If you enjoy a collaborative, calm, fun work environment with smart and interesting co-workers, you will be a great fit! 

To be successful in this role you must be a highly accountable, organized individual who considers client service a priority and keen attention to detail comes naturally to you. To be considered, you must have a Bachelor's degree, possess excellent written and verbal communication skills, and be able to handle multiple priorities with minimal supervision. 

Typical duties include document tracking and "recruiting" – thoroughly researching optimal sources for advertising jobs across the country, including newspapers – scrutinizing ads to assure compliance with relevant visa application.

Benefits are comparable to large, global law firms! Salary to $50K, DOE.

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Front Desk Associate Wanted at Top SF Health and Wellness Office

NutraWorks and PostureWorks is seeking an enthusiastic, well organized, and friendly professional to join our team as a Front Desk Associate!

Who We Are

Our office is home to PostureWorks, an advanced spinal rehab and physical wellness center, as well as NutraWorks, our nutritional coaching department. We have brought the best in physical rehab, postural correction, nutritional and behavioral coaching, and exercise under one roof. Our mission is to provide our patients with the means and knowledge to optimize their current and future states of health to be the best possible!

Who You Are

The ideal candidate will have a natural attention to detail and organization, will be an excellent communicator, and can easily balance being friendly and engaging while also standing firmly by office protocols and policies.

Some of the responsibilities include:

  • Greeting patients

  • Scheduling and tracking appointments for 3 different departments: Exercise, Nutrition, and Chiropractic

  • Collecting Payments

  • Reviewing/Tracking Inventory

  • Reviewing insurance

  • Processing Orders

Mandatory Skills:

  • PC literacy

  • Working knowledge of Microsoft Office (Word, Publisher, and Excel)

  • QuickBooks

  • Above average writing skills

Bonus Skills:

  • Social Media experience and regular usage

  • Basic marketing

  • Photoshop or other programs used to create marketing collateral or forms

Please send your cover letter, resume, and responses to the questions below. This role requires strong writing and problem solving skills so we’d like to understand your writing and response style.

  1. Please give an explanation as to why you believe you would be an asset both to our company and to our patients.

  2. At NutraWorks, our cancellation policy is stated on both our appointment confirmation and our reminder emails, and reads as follows:

A 24 Hour Cancellation Policy for all appointments at Nutraworks shall be maintained. Please be advised that if you should cancel or reschedule an appointment with less than 24 hours notice, you will automatically be billed a cancellation fee of $25. If you do not call to cancel or reschedule a missed appointment a no call no show fee of $45 will be charged automatically.

A woman named Allison typically arrives on time each week for her recurring 6pm appointment on Wednesday evenings. This week however, she sends an e-mail on Wednesday morning, asking to cancel her appointment for the evening due to an unexpected meeting that she needs to attend for work. Later on in the day, she e-mails once again, this time to express her frustration and anger at having her account charged. How would you respond to this situation and what would be your response to Allison?

 3. You receive the following e-mail:

Hi! I have walked by your office a few times but haven’t been able to stop in and check out what it is that you do at NutraWorks and PostureWorks. Can you give me a little information?




Please respond within the Cover Letter of your Localwise job application.

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Hotel front desk at Hollywood VIP Hotel.

1770 Orchid Ave


Please call: 310.486-6003

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 Customer service representatives help customerswith complaints and questions, give customersinformation about products and services, take orders, and process returns. By helping customersunderstand the product and answering questions about their reservations, they are sometimes seen as having a role in sales. 


These are the requirements for the Job..

Are you a U.S. Citizen, Canadian Citizen

• Must be fluent in communication and English

• Must have a clean criminal record

• Must be at-least 40 wpm average

• Must be 18+ average

• Previous accounting experience required

• Proficient with Microsoft Office

• Strong organizational skills


Benefits for eligible F-T & P-T employees include: Work/Life Balance, Health & Dental, Community Involvement / Matching Gifts Program, Tuition Reimbursement Assistance & Education Life Works, Employee Stock Purchase Plan, Employee Wellness and 401k plans.Paid Time Off and Holidays with Generous Company Discounts annual given a Car Designed with Company's logo on it.

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The Rio Sands Hotel located in Aptos is currently looking for an experienced Front Desk Clerk to join our team! Our ideal candidate is reliable, responsible, customer service oriented, and enthusiastic to learn. The shift will be swing, 3pm-11pm, and mid 10am-6:30pm, full-time.

Job duties include, but are not limited to the following:

-Answering phones, giving information about the hotel and area

-Booking reservations and mailing confirmations to guests

-Handling guest check ins and check outs

-Collecting money from guests (deposits and balance upon arrival). Cash or credit card

-Daily record keeping of guest account

-Reconciliation of cash drawer

-Making entries in log book.

-Coordinating guest room housekeeping

-Recording maintenance work orders

-Recording Lost and Found items

-Keeping office clean

-Assist Front Desk Manager in day-to-day functions of hotel business

-Ensure that the lobby area is clean, neat and free of clutter

-Setting up, maintaining and cleaning up guest breakfast

-Provide excellent customer service by maintaining a consistent pleasant and professional demeanor

Please submit or drop off your resume if you think that you would be a good fit.

We look forward to hearing from you

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 The front desk agent/night auditor is responsible for checking guests in and out, posting room charges, filing daily guest folios and organizing paperwork, balancing all charges for the day, answering phones, handling guest needs, helping other departments, getting breakfast started, preparing daily reports, communicating with all shifts, walking property and several other duties. The night auditor must be able to work independently and overnight hours. 

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About College Track

College Track is a comprehensive college completion program that empowers students from underserved communities to graduate from college. From ninth grade through college graduation, our 10-year program removes the academic, financial, and social-emotional barriers that prevent low-income and first-generation students from earning their college degree. In 1997, we started with 25 students in East Palo Alto, and today, we have ten centers located in underserved communities across California, Colorado, Louisiana, and the D.C. Metro Area with more than 3,000 students on the path to upward social mobility.

To learn more, please visit

Our Impact

College Track students graduate from college at a rate that is more than double the national average for low-income and first-generation students. Five years out of college, our graduates are employed full-time, and over 85% report earnings greater than their parents. By helping our students maximize the value of their four-year college degree, which includes minimizing student loan debt, securing internships, and limiting the need to work while in college--we prepare them to succeed in the 21st century economy.  Our ValuesAt College Track, our values drive the way we do our work, and we look for individuals who share our passion. We blend an entrepreneurial spirit with our nonprofit roots, cultivating a dynamic culture where everyone's contributions are valued and encouraged.

  • COMMITMENT: We have an unwavering belief in our students.​

  • PASSION: We are dedicated to changing our nation’s college completion story.​

  • JOY: We create environments rich with smiles and laughter.​

  • AUTHENTICITY: We believe relationships matter.​

  • EXCELLENCE: Our students deserve nothing but the best. 

Position Overview

College Track seeks two process-driven and highly organized Office Coordinators to support all office operations at the National Office. Reporting to the Project Coordinator, the Office Coordinator provides entry-level administrative support, oversees the day-to-day office operations, and coordinates event logistics.Primary Responsibilities Include:

Event Logistics:

  • Plan and execute internal office events by ordering catering and supporting logistics for convenings such as departmental summits, New Hire Orientation, Leadership Labs, and office events

Office Management:

● Maintain a welcoming office environment that is comfortable, professional, and fun.

● Manage reception area including answering phones, greeting visitors, and overseeing general inquiries (responding to and routing correspondences to appropriate parties).

● Manage inventory of office supplies, purchasing and restocking office supplies and equipment.

● Manage office facilities (kitchen, meeting rooms, shared spaces) and support the implementation of shared office policies.

● Retrieve, sort and distribute mail. Work closely with the development and finance departments to ensure proper recording and processing of checks and bills/invoices. 


Skills & Experience Required 

  • Bachelor’s degree OR Currently pursuing a 4-year college degree

  • Experience in administrative support preferred.

  • Excellent customer service orientation and interpersonal skills

  • Willingness to take on tasks big and small, from emptying the dishwasher to supporting organization-wide events.

  • Solutions oriented self-starter who proactively multi-tasks, takes ownership of their work, and anticipates needs.

  • Outstanding organizational skills, keen attention to detail, and time management, with ability to create and improve processes.

  • Strong commitment to confidentiality and maintaining discretion.

To Apply

Please upload a resume and a thoughtful cover letter with your application. We will only contact candidates chosen for further consideration. No phone inquiries please.   


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Bay Area Clinical Associates, P.C. (BACA) is a physician-owned and led organization offering evidence-based mental health services to youth and their families in the San Francisco Bay Area.  BACA currently offers outpatient and intensive outpatient services in San Jose, Berkeley and Menlo Park and is exploring other sites as well. We are looking for for a full-time medical receptionist to join our team. As a mental health care agency, we are looking for a dedicated person who enjoys helping others. Excellent customer service and communication skills are critical, including the ability to maintain courteous and respectful customer service in highly charged emotional conversations. The best candidate would be someone that is flexible with day-to-day job duty changes, the ability to multitask, strong sense of responsibility and work ethic, acute attention to detail and the ability to work well with others as a team is vital. This position requires a lot of training and therefore, we are asking all candidates to commit to one year in this position. Job duties include, but are not limited to:

Medical Receptionist I Position Description: 

  • Display excellent communication skills

  • Demonstrate professional and respectful rapport when interacting with patients, family members, co-workers, vendors, and other clinical staff

  • Check in patients in for appointment

  • Assist with billing

  • Collect patient co-payments

  • Monitor waiting room to ensure tidiness, cleanliness and safety 

  • Verify prescription refill requests with pharmacies 

  • Answer phones/transfer calls as needed

  • Schedule patients and contact patients for rescheduling 

  • Ensure appropriate forms are obtained and completed when patient arrives and enter patient information into Bay Area Clinical Associate’s electronic health records (EMR/EHR) system 

  • You will carry out clerical duties of making copies, mailing, faxing, scanning, and sorting of documentation

Position Requirements: 

  • Requires a high school diploma 

  • Associate’s or Bachelor's degree strongly preferred 

  • 1-2 years’ experience in healthcare support preferred  

  • Excellent customer services skills

  • Must be able to processes charts and related documents with concrete variables in standardized situations and apply problem solving techniques to those situations that go beyond this scope

  • Must have strong computer skills using Google drive and the Google Suite

  • Ability to manage multiple projects

  • Ability to maintain confidentiality is essential


  • Health, dental, life, vision, long-term disability insurance

  • 401(k)

  • Paid holidays and vacation

If you have the required skills and are interested, please submit your cover letter stating why you want to work in the mental health field and resume for more information. Your resume will not be considered if you do not provide your cover letter. This is a salaried position with a competitive benefits package.  

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The Scheduling Administrator will perform a wide range of activities for Certification and Marketing and Communications.


• Schedule certification audits for clients using MS Outlook calendar or other scheduling software as utilized by certification body.

• Serve as frontline customer service representative for certification body and direct client communications to appropriate staff.

• Coordinate directly with staff and contract auditors for purpose of scheduling audits and completing application/ report reviews.

• Conduct and document review of certification applications to include checks for the following: completeness of application, conflict of interest in assigned auditor, and agreement between products and processes disclosed on application and audit scope.

• Conduct and document spelling and grammar review of auditors’ certification audit reports. Assess audit reports for completeness and correctness in compliance and non-compliance references throughout body of the report.

• Communicate with auditors and Director regarding discrepancies and omissions on applications and audit reports.

• Conform to confidentiality and record keeping requirements of the accreditation program.

• Update certification body documents and forms according to document control procedures as required under guidance of Director.

• Manage the planning, logistics and execution of Safe Food California Conference.

• Lead the marketing promotional plan and strategy to drive attendance at Safe Food California.

• Responsible for growing the Safe Food California conference and increasing conversion in other aspects of the business.

• Analyze event venues based on attendee numbers and make recommendations on using another venue or continuing.

• Identify new market opportunities and assist the organization create a market niche for our services.

• Analyze market trends within the event industry to identify unexplored tactics or new markets.

• Conduct internal analysis to understand the Safe Food California Conference’s current position and to ensure forecasted activities are in alignment or on track with the organization’s business development goals.

• Use industry knowledge to identify key topics and speakers.

• Analyze advertising activities and sales performance based on marketing campaigns.

• Track all budgets, expenses, and revenue associated with each event.

• Negotiate, manage and execute contracts for the Safe Food California Conference, public trainings, other small events and with event vendors.

• Manage catering order for staff and public training events.

• Collaborate with other departments to determine training venues, dates, and topics.

• Attends industry tradeshows to promote brand awareness and to gain sponsors and exhibitors for Safe Food California.

• Lead event and tradeshow strategy, including but not limited to: identifying key events, internal team training for attendees, sponsorship opportunities, as well as maintaining pre- and post-show communication, and event attendance.

• Collaborate with Director of Marketing and Director of Business Development to organize customer and sponsored events.

• Work with marketing team to develop event strategy and objectives; spearhead initiatives to meet objectives based on lead generation, customer advocacy, and more.

• Drive marketing influenced pipeline and generate MQLs through onsite activations and support of the sales team at tradeshows and industry events.

• Analyze, track, and report on event ROI based on predetermined pipeline, revenue, and MQL metrics using CRM, email marketing, project management, and similar systems

• Build relationships with partners, vendors, and prospects on a one-to-one basis.

• Interact with key decisions makers and account-holders by maintaining customer relationships and effective communication.

• Assist the departments as needed.


• A bachelor’s degree.

• Minimum 2 years’ work experience in a customer service or administrative role.

• Excellent interpersonal and communication (written and verbal) skills and attention to detail.

• Strong attention to detail.

• Strong organizational and time management skills.

• Ability to adapt and be flexible within a changing work environment.

• Strong proficiency in MS Office (Word, Excel, Outlook, and PowerPoint).

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SP+ Hospitality is currently appointing new Valet Attendants! – Join our high energy team today!

We promote from within! - 90% of our managerial positions are filled with internal talent!

Who will I be working for?

We are the “The Hospitality Parking Company” SP+ Hospitality manages more 4 and 5 diamond locations than any other parking company in the world! Join our team full-time, part-time or seasonal and enjoy a FUN work location with well-trained teams and leaders! We offer an EXCELLENT benefits package to include, health, dental, vision, life, STD, LTD, Accidental insurance and matching 401k! Not to mention, we encourage college students to apply, and offer flexible work schedules!

Does a fast paced, exciting, ever changing environment excite you?

Would you enjoy working at an exclusive, luxury hotel or resort location?

Do you posses the spirit to serve?

If so, this opportunity might be right for you!


What do I do as a Valet Attendant?

As our newest team member, you will be an integral part of the warm welcome and fond farewell process. Some duties include:

Providing high level of guest services to each guest.

Safely moving vehicles to and from the garage upon request.


This job posting does not include the full range of functions/duties of the position. Associate will be required to perform any other job-related duties as assigned by their supervisor including the corporate office. This document does not create any employment contract, implied or otherwise, other than an “at will” employment relationship. A full job description is available upon request.


….But wait!

Let’s be sure you possess these minimal requirements first!

Are you Neat, Clean and Polite? It’s our company motto!

Essential Qualifications:

Possess the ability to communicate effectively in English in written and/or oral forms.

Must be at least 18 years of age.

Valid driver’s license with a safe driving record.

Ability to drive a manual transmission (stick shift) a plus.

Must have a professional appearance and demeanor.

Physical requirements:

Ability to sprint short distances.

Ability to stand for long periods of time (up to 6 or 8 hours, less break)

Ability to bend, stoop, squat and lift frequently throughout a shift.

Ability to work in extreme elements – heat, wind, snow, rain, etc.

Ability to lift, push, pull and carry up to 50 pounds (signs, luggage, etc.)



Hourly Wage + Cash Tips

SP+ Hospitality is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, disability or other classes protected by federal or state law. SP+ Hospitality does not tolerate harassment of or retaliation against any employee or applicant on the basis of these characteristics, or because the individual exercised his or her EEO rights.

*USA Parking will provide reasonable accommodations during its interviews for individuals with disabilities, including providing a sign language interpreter, upon request. Please email your request for a reasonable accommodation to this email address:

Principals only. Recruiters, please don't contact this job poster.

do NOT contact us with unsolicited services or offers

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Data entry, file indexing and file labeling

• Promptly ordering requested policy files which includes researching inventory, creating work order and managing delivery of files.

• Scanning and imaging documents

• Generating and distributing file reports

• Adherence to on-site storage procedures and schedules

• Conducting records inventories and audits


Job Requirements


• Qualified candidates must possess a high school diploma, however, a college degree is preferred.


• The candidate must have accurate typing skills, strong proofreading skills, excellent interpersonal skills and the ability to work independently with minimal supervision.


• The candidate should possess excellent oral and written communication skills and be highly organized and detail oriented.


• A team oriented attitude is essential.


• Proficiency in Microsoft Office especially Word and Excel

Bonus Points:


        We offer competitive wages, a generous benefits package with major medical, including a Pension Plan and the opportunity to work in a friendly environment.



        This job is opened to all location.

        Veteran are to apply also.

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Assistive Technology Program Admin

(18 Hour Part Time; Non-exempt, Sick Leave only)

Send resume and cover letter to:

Assistive Technology Program Admin

Salary: $13/hour

Open until Filled. No calls for this position.

CRIL advocates and provides resources for people with disabilities to improve the quality of life and make communities fully accessible.

Job Summary: Under direction of the Program Director, the Assistive Technology Program Admin will support in the coordination, development, and Assistive Technology planning, assistance and services within the required geographic area.

Assistive Technology Program Admin Support and Outreach:

Assistive Technology support and outreach requires the support of the Assistive Technology Coordinator's in-depth understanding of the person being served and includes the provision of peer support, development of long term support that may be needed to ensure success, and provision of periodic follow-up services to ensure that information, analysis, and guidance are updated as new conditions arise.


  1. Provide support of Assistive Technology counseling to consumers. The Assistive Technology Program Admin will support in the planning and assistance to persons with disabilities (and their families) who have identified Assistive Technology needs.

  2. Assist in the development and coordination of consumer trainings and workshops that promote the principles of independent living and self-advocacy, including facilitating public forums relating to services provided.

  3. Support in outreach efforts to persons with disabilities.

  4. Work with Federal, State and private agencies and nonprofit organizations that serve persons with disabilities.

  5. Meet with other Assistive Technology providers for coordination of services and training.

  6. Model skills and advocate for the rights, equal treatment, and appropriate policies that effect persons with disabilities.

  7. Assist in Assistive Technology loans per established contract standards to qualified individuals through the Device Lending Library Prgram

  8. Other duties as assigned.


  1. Associates' degree or relevant field or two (2) years experience in rehab technology or assistive technology and certificated training.

  2. Ability to successfully relate to and communicate with people with disabilities, their families, other organizations, agencies, volunteers, and consumers.

  3. Knowledge of programs and services available to persons with disabilities, with emphasis on Assistive Technology.

  4. Ability to be creative, using sound judgment in workload coordination and technical matters.

  5. Ability to determine consumer needs and direct referrals to the appropriate resources.

  6. Strong writing skills appropriate to progress notes, grant reporting, and appeals documents.

  7. Basic computer skills, internet research capability, operation of standard office machinery and TTY.

  8. Experience using Microsoft Office Suite programs.

  9. Ability to cope with moderate to high levels of stress.

  10. Self-motivated with good verbal, written, and organizational skills. Must be able to write clear letters and reports, and gather statistics.

  11. Must be able to travel and have reliable transportation throughout CRIL's service area and outside the area to other parts of the state.


Qualified applicants with disabilities are encouraged to apply.

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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic


Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience


• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available


• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.

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