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Job Description


Contracts Specialist
Location: Oakland, CA
Remote: NO
Pay: DOE


Successful candidates must possess basic knowledge of public sector purchasing practices and terminology, and have strong written and oral communication skills. Additionally, successful candidates will possess the following attributes:



  • Implements and assists in the development of policies and procedures for the contracting process, with particular emphasis on construction and modernization contracts. Provides guidance to agency staff and the community regarding contract administration, policies, and procedures.

  • Support department director in creation and administration of department budget.

  • Serves as a consultant to senior and middle management staff in the interpretation of contracts and contracting policies, and procedures.

  • Prepares and issues RFP’s and bid packages for modernization and maintenance projects and other services, ensuring compliance with the Authority policies and procedures, and with established guidelines, rules and regulations of the Department of Housing and Urban Development (HUD).

  • Prepares Commission submittal packages and recommendations.

  • Awards Contracts; reviews and issues change order requests to include cost analysis and makes a recommendation to management. Approves issue of materials to contractors.

  • Coordinates and facilitates the activities of contract management including meetings with vendors to obtain signatures on approved contracts.

  • Coordinates the risk assessment process for contract planning and monitoring.

  • Ensures contracts are compliant with rules, regulations, policies and procedures. Ensures compliance with Federal Labor Standards.

  • Monitors expenditures to ensure contractual amounts are not exceeded and expedites the payment process, including partial payments. Monitors contractor performance and close out files upon completion of construction.

  • Assist and/or resolves contract related protests or disputes and claims.

  • Maintains accurate and current contract and relevant correspondence file system both in hardcopy and electronically and advises staff in advance of expiring contracts.

  • Prepares weekly reports and other correspondence related to contract and procurement activity, including expirations, disputes, resolutions and any other concerns expressed by internal or external customers.

  • Recommends the imposition of sanctions to include termination of contract and the assessment of liquidated damages to management.

  • Implements and assists in the development of policies and procedures for the contracting process, with particular emphasis on construction and modernization contracts. Provides guidance to agency staff and the community regarding contract administration, policies, and procedures.

  • Support department director in creation and administration of department budget.

  • Serves as a consultant to senior and middle management staff in the interpretation of contracts and contracting policies, and procedures.

  • Prepares and issues RFP’s and bid packages for modernization and maintenance projects and other services, ensuring compliance with the Authority policies and procedures, and with established guidelines, rules and regulations of the Department of Housing and Urban Development (HUD).

  • Prepares Commission submittal packages and recommendations.

  • Awards Contracts; reviews and issues change order requests to include cost analysis and makes a recommendation to management. Approves issue of materials to contractors.

  • Coordinates and facilitates the activities of contract management including meetings with vendors to obtain signatures on approved contracts.

  • Coordinates the risk assessment process for contract planning and monitoring.

  • Ensures contracts are compliant with rules, regulations, policies and procedures. Ensures compliance with Federal Labor Standards.

  • Monitors expenditures to ensure contractual amounts are not exceeded and expedites the payment process, including partial payments. Monitors contractor performance and close out files upon completion of construction.

  • Assist and/or resolves contract related protests or disputes and claims.

  • Maintains accurate and current contract and relevant correspondence file system both in hardcopy and electronically and advises staff in advance of expiring contracts. Prepares weekly reports and other correspondence related to contract and procurement activity, including expirations, disputes, resolutions and any other concerns expressed by internal or external customers.

  • Recommends the imposition of sanctions to include termination of contract and the assessment of liquidated damages to management.


MINIMUM QUALIFICATIONS



  • A bachelor's degree in Business or Public Administration or a related field, with a minor or emphasis in procurement;

  • Four years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts;

  • Equivalent combinations of education, training and experience will be considered.


Job Type: Full-time


Pay: $25.00 - $30.00 per hour


 



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