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Galileo is looking for an astute, diligent Seasonal Staffing Coordinator to join our fast-paced spring/summer HQ team. This seasonal team-member will support every stage of ensuring our camps are fully covered by exceptional substitute staff when needs emerge throughout our busiest weeks—including extending employment offers, supporting onboarding and hiring, and dispatching subs during summer—all while embodying a constant commitment to quality service.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. 

About Galileo

We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. At HQ, we believe that we are Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service—we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture.

Core Requirements

  • You are intrigued or inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired environment should sound like things you’re ready to explore or sign up for.

  • You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy.

  • You’re a deeply accountable, performance-driven team-player. You take great pride in contributing your talents, leading to concrete success toward both team and individual goals. 

  • You can juggle—and juggle well. You can manage a variety of projects simultaneously. Incoming emails? Multiple stakeholders? Easy breezy. You manage your time well and keep your calendar in tip-top shape.  

  • You’re nimble and eager to grow. You’re excited to join a high-functioning team, and continuously seek feedback to learn and grow. 

Required Experience & Education

  • Bachelor's degree or equivalent experience

  • 1-2 years experience in an administrative role preferred, but not required 

  • Demonstrated experience with the Microsoft Suite and Google products, with the ability to pick up new systems quickly 

  • Experience working with Galileo summer programs helpful, but not required

  • Inclusive mindset, with a deep commitment to building diverse learning environments 

  • Skill at and experience with soliciting and implementing feedback to improve performance

Essential Duties & Responsibilities

We’re looking for a Seasonal Staffing Coordinator who not only enjoys delivering exceptional candidate or customer care, but also relishes managing logistical details in support of the success of a team. 

  • You’ll help manage the pipeline of incredible substitute summer staff candidates, reviewing resumes in our applicant tracking system, leveraging resources to support making timely and skilled hiring decisions, and ultimately extending offers on behalf of Galileo.

  • You’ll impeccably guide new substitute hires through onboarding and associated communication, which may include everything from training follow-up to remotely supporting staff with their first on-site days at camp. 

  • You’ll be the voice of Galileo to hundreds of candidates. You will exemplify the special Galileo brand of candidate care, while skillfully and warmly delivering top-notch service to all team-members via email and phone while dispatching substitutes to over 100 camp programs. 


  • $20.00/hour

  • Temporary employee (non-benefited)  

  • Paid sick leave is accrued at a rate of one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment

  • We offer a significant camp discount to year-round and seasonal employees  

Schedule & Time Commitment

  • March-August

    • March: 20-30 hrs/week

    • April-August 7: 40 hrs/week 

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Entry Level/New College Grad Recruiting Coordinator/Sourcing Role which leads to Recruiting (part-time to start) Do you want to work with some of the most cutting-edge Startup companies in Silicon Valley? Do you want to learn to source and recruit? We are a small company still in stealth mode who is looking to hire hungry entry-level sourcers to learn the recruiting business for the ground up. Day to day duties: Harness your tech/smartphone knowledge to connect and have meaningful conversations with all of the following types of Engineers: (software, hardware, systems/DevOps, mobile, etc.) and professionals we recruit and network with. Tap into your creative side to come up with innovative messages and methods of contacting candidates to get them interested in our open positions. Tweet them, email them, find out about their favorite sports team innovation is what sticks out in the inbox! Work with other team members to come up with new ideas, leverage resources, and share information that makes our sourcing efforts as productive and enjoyable as possible. Make cold calls, email’s text messages and other forms of communication to connect with the best engineers in the world. Our Ideal Candidate: experience in a professional, team-based environment OR New College Grad, who is looking to get into a Sales/Recruiting career path Previous recruiting or sourcing experience ideally for tech-focused positions in both agency and in-house environments A bachelor’s degree from a 4-year university preferred Proven themselves as an efficient self-starter, and can balance that with working in a collaborative environment with a team of smart and driven people A resourceful nature you can identify what you don’t know and can take the necessary steps to learn it Demonstrated accountability, reliability, and professionalism The ability to work with your colleagues in a way that helps everyone grow and maximize their efforts Bonus Points for Experience: Previous research-based experience Previous customer service or service-oriented experience. Previous professional experience with ATS tools, time tracking tools, and modern virtual community. About the role: This will be an hourly role and will be part-time 20hrs/week with the potential to go to 40hrs/week and end goal would be to be an onsite Recruitment person and an early-stage startup.

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We are looking for a Recruiting Coordinator to help us guide candidates through a world-class application experience. This person will be responsible for coordinating day-to-day recruiting efforts within the parameters of our larger global recruitment strategy.

The recruiting coordinator will manage and support recruitment processes; respond to recruitment-related email inquiries; perform data entry, track applicant status and ensure the resume/hiring database is updated and current. This person will work with recruiters and hiring managers to coordinate and schedule interviews as requested. This person will support the candidate experience with travel preparations, itineraries, recommendations, etc., including greeting and hosting candidates on-site and ensuing they have a top notch candidate experience.

The recruiting coordinator will have a proven ability to take initiative, adapt quickly to changing priorities, work with a high sense of urgency and build strong, productive relationships. This person has a passion for the recruiting industry and a sincere desire to expand your exposure to this field.

More about you
You are sharp, organized, and committed to "getting it done" You can handle high volume, and understand the importance of prioritizing Your favorite t-shirt says, "I've already done that" You're professional and savvy, but don't take yourself too seriously You have superior customer service skills You take initiative; resourceful in hunting for information and unafraid to ask questions You possess excellent attention to detail, including accuracy in spelling, grammar, and punctuation You have strong follow-up skills; keeps all the balls in the air You have experience with MS Office proficiency: Excel, Word, PowerPoint required and experience in creating forms and templates. You have prior hands-on experience with HR systems preferred (Workday, applicant tracking systems, etc.).

More about what you'll do
- Communicate with and provide information to candidates (and answer questions)
- Manage candidate logistics during interview process
- Provide an exceptional candidate experience
- Prepare travel expense reimbursements for interviewing candidates; reconcile/document department accounts
- First respond to employee referrals
- Assist in recruiting operational projects and strategies
More about our benefits

Whether you work in an office or a distributed team, Atlassian is highly collaborative and yes, fun! To support you at work (and play) we offer some fantastic perks: ample time off to relax and recharge, flexible working options, five paid volunteer days a year for your favourite cause, an annual allowance to support your learning & growth, unique ShipIt days, a company paid trip after five years and lots more.

More about Atlassian

Creating software that empowers everyone from small startups to the whos who of tech is why were here. We build tools like Jira, Confluence, Bitbucket, and Trello to help teams across the world become more nimble, creative, and alignedcollaboration is the heart of every product we dream of at Atlassian. From Amsterdam and Austin, to Sydney and San Francisco, were looking for people who want to write the future and who believe that we can accomplish so much more together than apart. At Atlassian, were committed to an environment where everyone has the autonomy and freedom to thrive, as well as the support of like-minded colleagues who are motivated by a common goal to: Unleash the potential of every team.

Additional Information

We believe that the unique contributions of all Atlassians is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.

All your information will be kept confidential according to EEO guidelines.

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Job Description

Recruiting Coordinator

We think it’s about time you fell in love with your job.

Security Industry Specialists, Inc. (SIS) provides security solutions to Fortune 500 companies, international events, and high-profile executives. We’re looking for a proactive employee who is driven to bring great talent to our team. This is a people-focused position in a fast-paced environment -- you’ve got to handle stress well, be goal-driven, and have experience in talent acquisition.

We have work to do. Sound good? Let’s do this.

To exceed in this role, you’ll:

  • Provide support to Recruiting Managers in all aspects of the recruiting lifecycle

  • Review resumes, conduct initial candidate screens, administer assessments, perform data entry of candidate activities, process hires, generate hiring manager updates and confirmation letters, track completion of fingerprinting and I-9 activities, and conduct drug tests

  • Schedule in-person interviews with hiring managers

  • Manage the organization and maintenance of both paper and electronic personnel files

  • Handle ad hoc candidates and employee HR questions, as well as resolve or filter personnel issues to the appropriate parties

  • Maintain relationships with site and regional managers to facilitate efficient inter-departmental communication


  • Minimum of AA degree in Business Administration, Human Resources or Marketing preferred

  • Minimum two years experience in a professional business environment with administrative, sales or marketing experience; previous recruiting or HR experience preferred

  • Must be proficient in Microsoft Office; proficiency in MAC OS highly preferred

  • Excellent time management, verbal and written communication, organizational, analytical and problem solving skills required

What we can offer:

  • $17.00/hr

  • Health, Dental and Vision benefits, plus access to dependent coverage and a variety of other benefits

  • Life Insurance and 401k eligibility after the first year of employment

  • Accrued PTO

  • A dynamic and challenging work environment

  • Incredible family culture & free snacks, drinks…what’s not to love?

Security Industry Specialists, Inc.
Bureau of Security and Investigative Services
Private Patrol Operator #13936
Private Investigative Agency #28063


Company Description

At Security Industry Specialists, we provide innovative security solutions and services for people, their assets and facilities — anywhere, any time — in a comprehensive manner tailored to meet the individualized needs of each client. We’re committed to breaking the security stereotype, and delivering unparalleled service for every client. Our global presence and continued excellence makes us the leader in security.

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