Jobs near South San Francisco, CA

“All Jobs” South San Francisco, CA
Jobs near South San Francisco, CA “All Jobs” South San Francisco, CA

Description

Private household in Menlo Park seeks PA with meticulous attention to detail to manage personal and household tasks. Candidate must be flexible to shift hours according to principal's needs (ie: schedule will typically be 40-50 hours per week, but may be 8 a.m.-5 p.m., 11- 7p.m., etc.). Must be available to work nights if needed.

PA will be responsible for heavy calendaring, planning travel itinerary, managing household vendors and staff, as well as event planning.

Experience Requirements


  • 4 years minimum recent experience as a PA in a private household with verifiable references

Educational Requirements


  • 4-year degree from accredited college or university

Qualifications


  • Valid driver's license 

  • Comfortable with a flexible schedule 

  • Must work well independently 

  • Tech savvy

  • Ability to remain focused, organized and committed

  • Experienced in PC and Microsoft Office 

  • Experience managing staff and vendors 

Responsibilities


  • Vendor Management


    • Scheduling & meeting with vendors who come to service equipment at the house, checking that projects are done well & in a timely manner



  • Managing Household Inventory


    • Amazon/product ordering, reconciliation of orders & returns management 

    • Inventory management of household supplies

    • Ability to research online for products and check reviews of products



  • Management of Household Maintenance


    • Work with contractor on servicing list



  • Management of Household Paperwork; Personal Assistant 


    • Scan/file and general office organization

    • Sort and open mail; help with general emailing and paperwork needs



Skills


  • Excellent people and customer service skills

  • Extensive and detailed travel planning 

  • Event planning 

  • Heavy calendaring 

  • Microsoft Office


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


See full job description

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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We are looking for someone that is comfortable talking to clients, organized, friendly, personable and efficient communicator, positive, and able to multitask well. Must be reliable, honest, and eager to learn about all about the business and how we do things.

We train our receptionist in spray tanning. So, on top of hourly pay, there is an opportunity to make some extra money on commission (35%) and tips (100%)

We have a team of experienced, no-drama, ladies and are looking for someone to start as soon as possible. Must be able to work at least 3 shifts a week and possibly more. Shifts are normally 6 hours; 9:30A-3:30P or 3:30P-9:30P. We promote a healthy, stress-free work environment that our team looks forward to.

About us: reWAXation is a 5-star (Yelp! and Google+) waxing, sugaring. and spray tanning spa that has been open in San Francisco for 7+ years and in Austin for 3+ years. Owned by an esthetician who has been in the field for over 17 years. We understand the nuances of operating a specialty Waxing spa very well.

Receptionist pay starts at $17 per hour with the opportunity to earn commission and tips as well on Spray Tans

Salary: $17.00 /hour

Job Types: Full-time, Part-time

Salary: $17.00 /hour

Experience:


  • Customer Service: 1 year (Required)

Additional Compensation:


  • Tips

  • Commission

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Paid time off

  • Flexible schedule

Typical start time:


  • 8AM

Typical end time:


  • 10PM

Schedule:


  • Monday to Friday

  • Weekends required


See full job description

We are looking for someone that is comfortable talking to clients, organized, friendly, personable and efficient communicator, positive, and able to multitask well. Must be reliable, honest, and eager to learn about all about the business and how we do things.

We train our receptionist in spray tanning. So, on top of hourly pay, there is an opportunity to make some extra money on commission (35%) and tips (100%)

We have a team of experienced, no-drama, ladies and are looking for someone to start as soon as possible. Must be able to work at least 3 shifts a week and possibly more. Shifts are normally 6 hours; 9:30A-3:30P or 3:30P-9:30P. We promote a healthy, stress-free work environment that our team looks forward to.

About us: reWAXation is a 5-star (Yelp! and Google+) waxing, sugaring. and spray tanning spa that has been open in San Francisco for 7+ years and in Austin for 3+ years. Owned by an esthetician who has been in the field for over 17 years. We understand the nuances of operating a specialty Waxing spa very well.

Receptionist pay starts at $17 per hour with the opportunity to earn commission and tips as well on Spray Tans

Salary: $17.00 /hour

Job Types: Full-time, Part-time

Salary: $17.00 /hour

Experience:


  • Customer Service: 1 year (Required)

Additional Compensation:


  • Tips

  • Commission

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Paid time off

  • Flexible schedule

Typical start time:


  • 8AM

Typical end time:


  • 10PM

Schedule:


  • Monday to Friday

  • Weekends required


See full job description

Luminous2 is looking for someone reliable and personable!

Qualifications:

* Excellent customer service skills.

* Great at multitasking and organizing.

* Knowledge of Salon Iris a plus.

* Great computer skills.

* Spanish speaking a plus.

* Able to work weekends.

Duties:

* Answering phones

* Booking appointments

* Greeting and checking in/ out clients

* Washing and folding laundry

* Maintaining a clean work space

Willing to train the right candidate(s)!

Who wouldn’t love working at a spa?! Receive retail commissions, a free service on your birthday month, and steep discounted additional services and retail.

Job Type: Part-time

Salary: $15.00 to $17.50 /hour

Experience:


  • receptionist: 1 year (Preferred)

Location:


  • South San Francisco, CA 94080 (Required)

Additional Compensation:


  • Commission

  • Bonuses

  • Store Discounts

Work Location:


  • Multiple locations

Benefits:


  • Flexible schedule

Hours per week:


  • 20-29

Setting:


  • Other

Ergonomic Workspace:


  • No

Financial Duties:


  • Expense reports

  • Processing payments

  • Billing

This Job Is:


  • Open to applicants under 18 years old, provided it is legally allowed for the job and location

  • Open to applicants who do not have a high school diploma/GED

  • A job for which all ages, including older job seekers, are encouraged to apply

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required


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Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu. Highgate also has a key presence in Barcelona. Highgate's portfolio of global properties represents an aggregate asset value exceeding $10B and generates over $2B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location

Located in the exclusive Nob Hill neighborhood,The Huntington provides guests with modern amenities and conveniences within a historic space. Guests can enjoy fine dining, a three level spa, beautiful rooms and suites as well as meeting and event spaces without ever leaving the property. The Huntington provides guests with the best location and amenities San Francisco has to offer.

Employment Status

Part-Time

Overview

The Spa Attendant/Front Desk Agent is responsible for assisting the spa staff in providing a unique and outstanding spa experience for our members and guests. He/she is also responsible for scheduling all spa related appointments, checking guests in and out, and assisting in all retail sales.

Responsibilities

Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

Greet and welcome all guests and members.

Check guests and members in and out: administer keys to locker areas.

Process transactions for all events, guest fees, membership fees, dues, etc.

Handle all administrative functions of the spa including: using Spa software, maintaining inventory of supplies, answering telephones, making appointments, and answering questions.

Must be the initial and complete source of information regarding what is available at the Spa and all procedures to ensure guest comfort (i.e. treatments, equipment and products).

Must be able to assist guests in the retail area.

Arrange for all spa appointments for ala carte services/activities and packages.

Must monitor appointments and ensure proper staffing to maintain sense of order and efficiency.

Assist guests and members with spa prescriptions.

Ensure facility is prepared for proper opening and closing each day.

Monitor and maintain the cleanliness and orderliness of the facilities including ensuring facility/amenities are in proper working order.

Provide Spa tours as necessary. Qualifications

High School diploma or equivalent and/or 1-year experience in a spa or related field preferred.

At least 1-year retail experience preferred.

Bi-lingual preferred.

Flexible and long hours sometimes required.

Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

Must be able to multitask and prioritize departmental functions to meet deadlines.

Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

Attend all hotel required meetings and trainings.

Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.

Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.

Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.

Must be able to cross-train in other hotel related areas.

Must be able to maintain confidentiality of information.

Must be able to show initiative, including anticipating guest or operational needs.

Perform other duties as requested by management.

Maintain a friendly and warm demeanor at all times.

Hygiene is key in this environment due to the close proximity of working with the clients. At no time is cigarette smoke allowed to be on the hands, clothes or breath of a spa employee during a shift.


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Executive Assistant

P. Harrell Wines is a growing local wine business and the founder is looking for an assistant to stabilize her day-to-day and facilitate smoother follow-through on everything from responding to vendors and team members to helping with personal side-projects.

WHO ARE YOU: You’re an organized and detail oriented person who focuses on ensuring nothing falls through the cracks. You communicate clearly, early, and often. You have strong abilities with calendar management, following up on tasks and have strong organization skills.  You aren’t afraid to ask questions. You pride yourself on your adaptability to changing demands and you are clear about expectations with your boss. In essence, you are ready to take ownership of helping the head of a growing company manage her business and her life.

JOB RESPONSIBILITIES:

 Collaborate closely with founder to complete her daily, weekly, and monthly tasks

 Manage personal and business email accounts, send out daily responses, and keep everyone updated on necessary changes

 Support founder in creation and completion of her to-do lists. Keep track of any emails and documents that alter this list for easy reference

 Maintain smooth communication lines with owner, team members, vendors & clients

 Assist with managing the wine club until a wine club manager is hired

 Help the founder as she develops new business opportunities, keeping track of outreach and responses

 Facilitate prioritization and check-ins about side projects with an eye towards maintaining a realistic calendar that is achievable

REQUIRED SKILLS

 Adaptable to new projects and expectations

 Detail oriented approach to scheduling and communication

 Strong communication skills

 Cool head under pressure

 Willingness to ask questions and own mistakes

 Ready to communicate assertively with owner as necessary

PREFERRED SKILLS

 Computer savvy

 Energetic go-getter

REQUIRED EXPERIENCE

 1-3 years experience as administative or executive assistant

 Background in coordination, communication, and admin support

    BA preferred

Some evenings and weekend may be required, virtually, to assist with events.


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Office Manager

The Multicultural Center of Marin, an established and growing grassroots community empowerment organization in San Rafael, CA, seeks a reliable and well-organized Office Manager. The Multicultural Center of Marin works with immigrants and low-income families of Marin County to advance their social, cultural and economic well-being through self-empowerment programs that encourage participation in the broader civic life of US society. Our programs promote leadership, economic development, and social, restorative and environmental justice.

Reporting to the Director of Organizational Development, the Office Manager will be responsible for the seamless operation of office systems, including electronic and paper records, IT systems, and daily communications.

Responsibilities

Organize office operations and procedures

• Implement and maintain a new Customer Relationship Management database to track and communicate with donors, grantors, volunteers, program participants and community members (for example Salsa)

• Organize and maintain shared computer files

• Organize and maintain paper files

• Coordinate Executive Director’s calendar, staff schedules, and meetings

• Maintain and troubleshoot IT system, including train staff in using their accounts, ensure proper functioning, and liaise with the IT Consultant

Human Resources

• Assist with onboarding new staff

• Maintain staff records

• Prepare payroll

• Assist with coordinating volunteers

• Assist with creating and maintaining personnel policies and procedures

Communications

• Develop and maintain internal and external communication systems

• Prepare written communications such as emails and thank you letters

• Assist with handling Executive Director’s emails and phone messages

• Answer the office phone and greet visitors

• Translate writing documents (English/Spanish)

Qualifications

• At least two years of experience as an administrative assistant or other office management role

• Proficiency in Microsoft Office suite

• Experience creating and/or maintaining systems such as databases, spreadsheets, and digital and paper filing systems.

• Ability to troubleshoot minor IT issues

• Interest and ability to become expert in applications such as WordPress, MailChimp, and a Customer Relationship Management database

• Excellent written and verbal communication skills

• Strong time management and attention to detail

• Commitment to social equity

• Fluent in written and spoken English and Spanish

 Applications will be accepted on an ongoing basis until position is filled.


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ADMINISTRATIVE SUPERVISOR/BOOKKEEPER - 

This position is primarily responsible for general office logistics in coordinating the day-to-day Berkeley, California physical office. This includes HR management.   Daily use of Quickbooks, Google Suite, MS Office and online banking/payment portals.  

Your schedule is yours to choose.

Reports to General Manager




Qualifications

. A minimum of 2 years of office management experience, strong business knowledge, solid communication skills and experience in payroll, fluency in QuickBooks, HR management and logistics. 

. Demonstrable leadership and ethical conduct consistent with company values. 

. Advanced knowledge of software such as Google G-suite, Microsoft Word and Excel, and research tools and databases. 

. A passion for technology and international cultures.

. Excellent English communication skills in writing and speaking.

. A self-starting and industrious attitude.

. Proficiency in a second language is a plus.

Please include your resume and specific (not “negotiable”) salary requirements and a short cover letter that gives us a great idea of who you are and why you think you are right for the job. NO PHONE CALLS regarding this position.

 


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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


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Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


See full job description

We seek warm and welcoming individuals who can maintain a guest-centric approach in a fast-paced environment.

This is an exciting opportunity for a detail-oriented and guest service-driven team-player who strives to foster restoration and create serenity for all our guests.

BE PART OF THE KABUKI EXPERIENCE

Kabuki Springs & Spa is a peaceful urban oasis where all people can experience a balance of harmony and relaxation through healing waters and therapeutic touch.

Our seven core values are: Work Together Nourish the body; nourish the soul Share Joy Listen with empathy, respond with compassion Embrace diversity Show Gratitude Care for your home, your neighbor and your Earth

We offer the following to our employees:


  • Dental and Vision Insurance

  • Close to several MUNI lines: #2, #3, #22, #38

  • Matching 401K Retirement Plan, no waiting period

  • Sick Pay

  • Vacation Pay for Full-Time Staff

  • Paid Spa Training and Staff Meetings

  • Discounted Spa Treatments and Retail Purchasing, with many opportunities to earn free body treatments and facials

  • Free entry into our communal bathing area

What you will be responsible for:

Providing quality guest service as it pertains to checking in/out of spa guests. You must be able to book spa reservations in an accurate and professional manner. This position requires cash handling and accuracy with daily accounting procedures.

REQUIREMENTS





  • Ability to communicate in English with guests, Team Members and Spa management.

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy and cooperativeness; and to work with a minimum of supervision.

  • Ability to accurately compute simple mathematical calculations.

  • Ability to solve practical problems.

  • Ability to deal with guests, some of whom will require high levels of attention

  • Ability to multi-task and work well under pressure.

  • Interpersonal skills and the ability to work well with co-workers and the public with patience, tact, and diplomacy to defuse anger.

  • Punctuality and reliable attendance.

  • High school graduate.

  • Previous spa or hospitality experience a big plus!


See full job description

WHO WE ARE

BAYCAT is an innovative nonprofit media production company comprised of a professional Studio as well as an Academy which educates, empowers and employs low-income youth, young people of color and young women in the digital media arts.

THE OPPORTUNITY

Reporting to the Academy Manager & Media Producer, the Academy Assistant will provide administrative support to BAYCAT Academy and BAYCAT. This position is responsible for supporting the implementation and documentation of BAYCAT Academy programs as well as helping to coordinate activities and executing functions relating to Youth and Young Adult programs.

RESPONSIBILITIES INCLUDE:Administrative Support


  • Keep an organized and clean educational program office environment- Order and maintain BAYCAT Academy supplies and snacks

  • Assist with keeping accurate and up-to-date records of BAYCAT Academy information via Salesforce, google drive and Asana

  • Execute outreach tasks like printing flyers and preparing mailings etc- Assist with scheduling Academy related meetings 

  • Perform research pertinent to Academy program needs

  • Book travel and/or group meeting arrangements as needed

  • Assist with ordering and picking up all Academy related meals

  • Help execute all Academy related events

  • Provide input during meetings and take detailed notes 

  • Perform other duties per BAYCAT's overall administrative needs when necessary

Community Relations and BAYCAT Participant Support


  • Respond to inquiries in a warm, responsive and professional manner- Schedule calls and meetings for the VP, Academy Manager and/or Academy Coordinator when needed

  • Attend outreach events and do presentations when needed

  • Assist with Field trip coordination as well as be a chaperone on field trips

  • Help to document Academy Activities and get the Development/Social Media teams photos and/or info

  • Assist in classes & YA workshops when needed

  • Establish positive relationships with youth, parents, interns and program partners

WE ARE LOOKING FOR SOMEONE WHO IS: 



  • Proactive and Resourceful. You’re able to anticipate needs ahead of time, create a plan and execute.


  • An Organized Team Player. You love to-do lists, spreadsheets and being detailed.


  • A Positive People Person. You love people (especially youth and young adults) and you pride yourself on being a welcoming and patient person.


  • A Youth Advocate. You have worked with youth in some capacity and love to support young people.


  • An Effective Communicator. You’re clear, concise, professional.


  • A Problem Solver. You thrive in a fast paced work environment and know that time is limited. You come to the table with possible solutions instead of constant problems.


  • A Collaborator. You prefer the word “we” more than “me.” We do a LOT for a small team, and that is because we work as a team, both internally, and with many, many partners.


  • Passionate About Social Justice. You want  to work at an organization that values diversity and inclusion.

HOW TO APPLY

Please send cover letter and resume. Applicants that don't include a cover letter will not be considered. Position is open until filled. No phone calls please.

EOE. We Strive for a Workforce as Diverse as the Community We Serve.Women, people of color, and LGBTQ individuals are strongly encouraged to apply. 


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Smoke & Mirrors is interviewing candidates for our Salon Receptionist / Coordinator position at our Pacific Heights location. We are open Tuesday through Saturday and are looking for the right person to cover the closing shift on these days.

Hours are: Tuesday 2:00 - 7:30 Wednesday, Thursday and Friday 2:00 - 7:30 Saturday 1:00- 6:00 (Approximately 27 hours per week)

Front Desk Receptionist / Salon Coordinator Responsibilities:


  • Opening and/or closing the salon (key holder)

  • Checking messages (phone and email)

  • Answering phones

  • Scheduling appointments

  • Managing online schedules for 11+ Stylists

  • Greeting guests

  • Serving beverages

  • Checking out clients

  • Product sales & inventory

  • Cash register

  • Light housekeeping

Front Desk Receptionist / Salon Coordinator Requirements:


  • Professional and friendly demeanor

  • Excellent communication skills (verbal and written)

  • Basic computer skills

  • Customer service experience

  • Multi-tasking ability and respond well to instructions

  • Function well in a fast paced environment

  • Interest in fashion and beauty is a plus

  • Clean and stylish personal presentation is a must

Front Desk Receptionist / Salon Coordinator Benefits:


  • Fun work environment

  • Free hair services

  • Discounts on hair products

  • Commission on product sales

Job Type: Part-time

Salary: $16.00 to $18.00 per hour depending on experience. Increases based on performance.

Job Types: Part-time

Salary: $16.00 to $18.00 /hour

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

Experience:


  • relevant: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

Application Question:


  • Are you available to work all of the day/hours in this posting? If not what is your availability?

Additional Compensation:


  • Commission

  • Store Discounts

  • Other forms

Work Location:


  • One location

Hours per week:


  • 20-29

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects


See full job description

Smoke & Mirrors is interviewing candidates for our Salon Receptionist / Coordinator position at our Pacific Heights location. We are open Tuesday through Saturday and are looking for the right person to cover the closing shift on these days.

Hours are: Tuesday 2:00 - 7:30 Wednesday, Thursday and Friday 2:00 - 7:30 Saturday 1:00- 6:00 (Approximately 27 hours per week)

Front Desk Receptionist / Salon Coordinator Responsibilities:


  • Opening and/or closing the salon (key holder)

  • Checking messages (phone and email)

  • Answering phones

  • Scheduling appointments

  • Managing online schedules for 11+ Stylists

  • Greeting guests

  • Serving beverages

  • Checking out clients

  • Product sales & inventory

  • Cash register

  • Light housekeeping

Front Desk Receptionist / Salon Coordinator Requirements:


  • Professional and friendly demeanor

  • Excellent communication skills (verbal and written)

  • Basic computer skills

  • Customer service experience

  • Multi-tasking ability and respond well to instructions

  • Function well in a fast paced environment

  • Interest in fashion and beauty is a plus

  • Clean and stylish personal presentation is a must

Front Desk Receptionist / Salon Coordinator Benefits:


  • Fun work environment

  • Free hair services

  • Discounts on hair products

  • Commission on product sales

Job Type: Part-time

Salary: $16.00 to $18.00 per hour depending on experience. Increases based on performance.

Job Types: Part-time

Salary: $16.00 to $18.00 /hour

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

Experience:


  • relevant: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

Application Question:


  • Are you available to work all of the day/hours in this posting? If not what is your availability?

Additional Compensation:


  • Commission

  • Store Discounts

  • Other forms

Work Location:


  • One location

Hours per week:


  • 20-29

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects


See full job description

*About Us*

About Face & Body was founded in 1981 as a neighborhood waxing salon, specializing in speed waxing. Since then we have added in services such as facials, massages, eyelash extensions, and body treatments. As we continue to grow we are looking to expand into the medical side of skin care, adding in a variety of new treatments to solidify our standing as the one-stop-shop for skin and body care.

Our day spa focuses on creating a relaxing and rejuvenating experience for all our guests. We need a Receptionist to provide our guests with exceptional service. To excel in this position, you should be self-motivated and highly customer service-oriented. You’ll be responsible for selling products as well as maintaining the appointment book and front desk.

*Job Summary*

Job Responsibilities:

* Provide exceptional customer service for all guests

* Process transactions for service and retail sales

* Maintain master schedule of all technicians

* Book appointments to maximize availability

* Manage the flow of the technical staff

* Maintain retail inventory and salon appearance

* Ensure timely opening and closing

* Record and review client information, including, but not limited to: compliments, complaints, turn-away statistics, no-shows, same day reschedules, and service history

* Facilitate client relations through complaint resolution

* Make on-the-spot decisions and/or policy exceptions to accommodate client requests.

 

Requirements:

* Team player

* Multi-tasker

* Personable

* Fast learner

* Conscientious

* Dedicated

 

Benefits:

* Flexible hours

* Opportunity to build skills independently

* Free waxing

* Discounts on services & products

Job Types: Full-time, Part-time

Salary: $15.59 /hour

Job Types: Full-time, Part-time

Salary: $15.00 to $15.59 /hour

Experience:


  • customer service: 1 year (Required)

  • Spa receptionist: 1 year (Preferred)

Education:


  • High school or equivalent (Required)

License:


  • Driver's License (Required)

Additional Compensation:


  • Store Discounts

Work Location:


  • One location

Benefits:


  • Flexible schedule

  • Other

Hours per week:


  • 20-29

Setting:


  • Other

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Expense reports

  • Processing payments

  • Billing

  • Purchasing

This Job Is:

Schedule:


  • Monday to Friday

  • Weekends required

  • Day shift


See full job description

Job Description


This receptionist position will be Monday through Thursday to start (may add Fridays soon). Office hours are 8:30 am to 5:00 pm.


You are required to have strong administrative skills to perform well in this role.


Be the face of the company, answer phones, greet clients in a professional manner, sign for packages.


Assist with other projects as required.


Must have at least 1 to 2 years previous office experience with excellent references.


Local candidates only.


US Citizenship or GreenCard


Background check will be required.


 


 


Company Description

Our client is a Fitness Center, providing education, guidance and support for athletes and coaches to their members who include World Champions and Amateurs alike.


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Job Description


In-Symmetry Spa is a unique spa located in the Mission/Potrero area of San Francisco. We provide deep tissue massage, facials, and waxing in a casual, calm, friendly environment. Please read more at www.insymmetry.com, www.facebook.com/insymmetrysf, or on Yelp to familiarize yourself with our program and our goals. We are not the average spa!


We are currently looking for GREAT receptionist. The ideal candidate is organized, outgoing, self-motivated with a professional appearance and positive attitude. Candidates should be detail oriented and able to handle conflict resolution with ease. Experience with spas/wellness and sales is a plus but not necessary.


Read more below:


Duties:


Reception: scheduling appointments, opening/closing, laundry, receiving payment, answering phones, selling memberships etcActing as a liaison between receptionists, employees, and owner; manage employees; distribute paychecks; update employee schedulesMaintaining front desk displays, signage, sidewalk displays, and tidiness; watering plants; general physical upkeep; filing documentsEnsure client satisfactionCompetency with scheduling software and Mac computersCreative troubleshooting!


Qualities:


Detail-oriented. Hard-working and reliable. You show up on time, and make best use of "down-time" at the studio to finish your many administrative duties. You take pride in doing the best possible work. Play well with others. You know how to read people, have great people skills, and can deal with people from a variety of backgrounds.Impeccable Communicator. You communicate readily and gracefully what you need and what you see the business needs. You don't hesitate to ask when you need help. Warm, engaging, social. You like people and know how to connect with them in a genuine way. Be the host of the space. Problem-solver. You take initiative to solve problems and find solutions that make it easier for staff and customers to do their healing work. You love the wellness industry! You are excited about working in a wellness center!


Keywords: organized, enthusiastic, extroverted, high standards, consistent, detail conscious, refined, grounded, mature, dependable, communicates, cooperates, efficient, sales experience


Please contact us via email with a resume, a brief introduction, and a photo if you wish. Please respond to these questions in your cover letter:


1. Why are you interested in working at a wellness center?


2. What do you do better than anyone you know?


3. Why should people get massage and facials?


Salary: Pay rate based on experience level


Required education: High school or equivalent


Job Type: Part-time - Full-time


Salary: $15.00 to $25.00 /hour


 


 


 


 



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Job Description


We are a dental laboratory located in Burlingame and seeking an upbeat and self motivated individual for front desk receptionist position who can work in a fast pace environment in an organized and efficient manner.


 


Position Responsibilities:


* Answering high volume of calls


* Coordinating daily production


* Filing and other clerical tasks


* Data entry


 


Position Requirements:


* Positive attitude


* Excellent work habits: Punctual, reliable and professional at all times


* Must be computer proficient


* Excellent oral and written communication skills


* Efficient in prioritizing and handling multiple tasks in a fast paced environment


 


Office Hours:


Monday through Friday 8:30 to 12:30


 


 


 


 


 



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Job Description


A busy ophthalmology clinic near the Montgomery BART station is looking for a medical assistant/receptionist to join our team.


We are seeking a motivated, friendly, and responsible person who is able to work in a dynamic, fast-paced environment. This position provides great exposure to the healthcare field. You will work directly with ophthalmologists (glaucoma specialists), optometrists, and patients. You will learn about eye medications, how to screen patients, and take full medical histories, as well as how to work closely with pharmacies and insurance companies. Punctuality and willingness to learn is a must. While experience is a plus, full training is available.


Responsibilities include:



  • Greeting and checking in patients

  • Answering multi-line phone calls

  • Addressing incoming faxes

  • Renewing prescription authorizations

  • Scheduling patient appointments

  • Verifying patient insurances

  • Filing and managing patient charts

  • Assisting with special projects and duties as assigned

  • Screen patients and take medical histories

  • Facilitating communication between patients and doctors


The qualified candidate will have:



  • Excellent communication, customer service, and multitasking skills

  • The ability to work independently and as a team in a fast paced environment

  • Good common sense

  • Good computer skills



See full job description


  • Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.


  • Retrieves messages from voice mail and forwards to appropriate personnel.


  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.


  • Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.


  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.


  • Coordinates guestroom reservations.


  • Maintains current list of residents who are hospitalized.


  • Updates appointment calendars, including transportation and beauty calendars, as directed.


  • Receives, sorts, and routes mail, and maintains and routes publications.


  • Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).


  • Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.


  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.


  • Performs other clerical duties as needed, such as filing, photocopying, and collating.


  • Orders, receives, and maintains office supplies.


  • Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.


  • Collects money for store purchases and meal tickets, etc.


  • May drive company vehicle from community to social and other various destinations (only if required by community).


  • May perform other duties as assigned.


  • High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.


  • Basic First Aid and CPR certification where required.


  • Must successfully complete all Atria specified training programs.


  • Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


  • Able to add and subtract two digit numbers and to multiply and divide with 10's and 100's.


  • Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.


  • Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.


Receptionist, Concierge, Operator, Front Desk, Guest Services, Telephone, Administrative Assistant, Office Assistant, Secretary, Admin Assistant

Whats the difference between a job and a meaningful, rewarding career? The people you serve. When you work at Atria, you have a front-row seat to the amazing life stories of the wisest people on earth. Whats more, you are part of an extraordinary company one thats investing in the future of senior living by investing in you. Dont just do a job. Be part of an extraordinary life.

Atria Senior Living is a leading operator of independent living, assisted living, supportive living, and memory care communities in more than 225 locations in 27 states and seven Canadian provinces. We create vibrant communities where older adults can thrive and participate, know that their contributions are valued, and enjoy access to opportunities and support that help them continue making a difference in our world.

Atria is an equal opportunity employer committed to providing equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, age, national origin, disability, genetic information, veteran status, or any other classification protected by applicable law. Atria will not tolerate harassment or discrimination based on any of these protected classifications.

Community Name: El Camino Gardens

Requisition ID: 2020-126308

External Company Name: Atria Management Company, LLC

External Company URL: http://www.atriaseniorliving.com


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Job Description


Do you have a positive attitude and warm spirit? Are you a person who likes to create a welcoming customer service environment? Premier Talent Partners' Contract Division is working with clients in the areas of tech, finance, and law to find Receptionists that can serve as the face of their organizations. The ideal candidates have excellent communication skills, with the ability to multi-task and prioritize effectively.




Responsibilities:



  • Greet visitors, provide excellent customer service and manage room accommodations

  • Manage office space, supplies, mail and maintenance

  • Maintain phone system, general communication and correspondence

  • Arranging travel, accommodations and scheduling

  • General administrative experience




Qualifications:



  • High school diploma or GED required

  • Exceptional people skills, positive energy and ability to think quickly on your feet and prioritize as needed

  • Fantastic written, verbal and time management skills

  • Excellent attention to detail, organization and general team player

  • Ability to multitask and effectively prioritize work requests




Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, Human Resources, Operations, and Customer Support roles.




Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


#LI-KK1


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


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This positions start date will be in OCTOBER 2020. Be an early candidate!!

Shift: Sunday- Thursday shift. 7a-2p.

Carlton Senior Living is looking for exceptional candidates to help our senior residents live their lives to the fullest. At Carlton, we believe that offering love, honor and care to our associates, translates to their love, honor and care for our residents and their families. If you have experience working in the customer service industry and enjoy working in a fast-paced, welcoming environment, we would love to meet you!

Skills required to successfully perform the duties of our Receptionist:


  • Provide an exemplary first impression to residents, family members, associates and customers while providing these individuals with the correct information, direction and/or resource.-Answer all inquiries in a professional, clear, courteous and energetic manner.

  • Perform duties thoroughly and timely while maintaining a high level of customer service (duties may include, but are not limited to: answering and directing phone calls, monitoring resident emergency call lights, reminding residents of upcoming activities or appointments, organizing and maintaining resident records, supporting the sales and marketing team; etc).

Other requirements of our Receptionist include:

-Bending, lifting, stooping, standing and/or walking an average of 7 hours per day.-Passing a DOJ background clearance, receiving a health screening, and obtaining a negative TB test (all provided by community).-Minimum high school diploma or GED, or equivalent experience.

Benefits of Carlton Senior Living Associates for eligible employees include:

-Live, paid training programs-Self-Driven raise programs-Paid time off and holiday pay-Medical, Dental, and life and long-term disability insurance-Tuition and Fitness Reimbursement-401K retirement savings plans-And more!


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Job Description


Pay:


  • $22 per hour

Hours of Operation:


  • Monday through Friday- 8:00 am to 1 pm

 


Roles & Responsibilities:




    • Greet and direct customers, visitors, vendors and partners in a timely manner

    • Consistent lobby coverage with timely attention to information requests

    • Collect and document lobby activity on a daily basis

    • Ability to maintain call control with difficult callers

    • Ensure compliance with company Security policies and procedures

    • Receptionist will redirect all incoming deliveries and couriers from outside of the Google to the main shipping and receiving dock.

    • Ensure constant communication including schedule communication with Manpower Management team.

    • Provide immediate escalation updates to Manpower Management to assist with quick resolution of problems.


     


    Required:



    • College degree preferred. If a candidate does not have a BA, equivalent experience is required

    • Experienced in delivering excellent telephone skills and demeanor

    • Experienced in delivering excellent customer service and working with the public

    • Ability to work with little supervision

    • Ability to adhere to attendance policies and guidelines

    • Communicates clearly and well verbally and in writing

    • Strong attention to detail and ability to problem solve

    • Proficient in Google products (i.e. Gmail, Google Drive, Google Sheets, Google Docs)

    • Ability to work with people at all levels of the organization

    • Fast learner, self-motivated, adaptable to change, team player

    • A balance of professionalism and outgoing personality


     


    Benefits:



    • Catered meals available (Breakfast and Lunch)

    • Access to company gyms



    See full job description

    Job Description


    Onsen Bathhouse and Restaurant

    We are looking for a Spa/Bath attendant for our growing business. We are in search of a hardworking person with a professional demeanor. The ideal applicant would have some experience as an attendant in a spa, customer service, restaurants or a hospitality environment but we are willing to train the right person. We are looking for someone willing to learn and develop with our business. If you're up for the challenge please send us a resume and brief cover letter.

    Qualities:
    -Must be available to work weekends, and holidays
    -Be able to multi-task in a busy environment
    -Punctual, reliable, and confident
    -Enjoys working with people
    -Excellent communication skills
    -Detail-oriented and self-directed

    Spa/Bath Attendant duties include (but are not limited to):
    -Greeting guests with a friendly smile and positive demeanor
    -Explaining services, treatments, and procedures
    -Problem solving and resolving guest issues
    -Conduct bathhouse walk through ensuring that common areas, locker rooms, and treatment rooms are clean
    -Restock supplies and control inventory
    -Work cooperatively with the entire Onsen team to ensure a consistent quality of experience for all clients

    Job Type: Part-time with option for full time in the future

    Shifts: WEDNESDAY, SATURDAY & SUNDAY 3:30pm-10:30pm

    We offer competitive pay, restaurant/bath discounts, and meals for our employees.

    $16- 17 / hour + tips


     



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    Job Description


     


    Veritext is the global leader in legal litigation and deposition solutions. Veritext will arrange for any deposition service, court reporting, videographer, interpreter or conference room.


    Our Mission: To be an integral part of our clients' legal process by providing relevant solutions, delivered with superb service and industry-leading technology.


    Our Vision: To create enduring value for both clients and our team members with a corporate culture that is ethical, accountable, professional, respectful and collaborative.


    We are looking for these qualities in our Receptionist position for our beautiful Oakland Office.


    Main Purpose of the Role


    To welcome all guests in person or on phone, address their needs professionally and ensure that the environment is properly appointed


     


    Behavioral Expectations


    Veritext Employees are expected to exhibit the following behaviors in the performance of their role:


    · Work collaboratively with Veritext colleagues, exhibiting Veritext Values


    · Ensure that all client (internal and external) communications are handled in a professional, timely and courteous manner


    · Communicate necessary information timely, accurately and effectively; report incidents to management


    · Welcome new projects and ideas; continuously work to enhance job knowledge while bringing value to role


    · Take ownership of your work; follow-thru until final resolution


     


    Key Responsibilities


    · Recommend and implement improvements in processes and procedures


    · Participate in and absorb all trainings including Grovo, Summer Camp, in-person development sessions, etc.


    · Fully understand and utilize all Vision functions as they relate to your position and their impact on other functions, departments, myVeritext, reporter portal, etc


    · Greet and welcome all visitors in a pleasant, welcoming demeanor


    · Enforce Veritext security policies for all visitors


    · Assist with client needs and requests while in a Veritext office; build rapport with clients/visitors; act as primary point of contact for all guests


    · Escort clients to designated conference rooms; proactively ask if they require any services


    · Proactively help clients with all logistics and requests e.g., copying, food needs, airline boarding passing, shipping, etc.


    · Treat reporters, videographers as "key members of our team"; go out of your way for them


    · Maintain a professional appearance of all conference rooms and client-facing areas. Ensure supplies, marketing materials, beverages, snacks/food are refilled and stocked; ensure area is clean and welcoming; chairs and tables are arranged properly


    · Ensure conference room technology has been set up, tested and is working at least 1 hour prior to depo


    · Assist clients with all deposition-related technology so that proceeding goes smoothly


    · Use Vision to manage conference room usage on a daily/weekly/monthly basis


    · Alert sales people and management when key clients are in Veritext office


    · Answer and redirect calls, in a timely, efficient and pleasant manner


    · Be part of the phone queues and/or work the reception phone effectively


    · Encourage subcontractor Portal use and be knowledgeable of all features


    · Know all aspects of myVeritext and encourage client usage


    Skills and Competencies (The abilities that the individual needs in order to perform this role effectively)


    · Some knowledge of computers preferred


    · Must have a pleasant demeanor and service with a smile mentality


    · Must possess excellent written and verbal communication skills


    · Customer service oriented with strong interpersonal skills


    · Dedicated professional with the ability to respond to requests promptly and accurately


    · Must be detail oriented, organized and be able to multi-task


    · Proactive and motivated with strong problem solving and follow up skills


    · Must be able to work both independently and with a team


     


    Company Description

    Veritext provides industry-leading Deposition and Litigation services. Our coverage is Nationwide, with services available across the United States. Veritext employees and deposition professionals are at the root of our success, with the drive and skill to go the extra mile, to ensure that our clients receive the most value from our services.

    Our solutions utilize the latest easy-to-use technologies that streamline the deposition process, enhance delivery flexibility, and reliably handle the most complex cases. Proprietary video, mobile and remote services combined with unmatched security, including HIPAA and PII compliance, ensure that Veritext clients have the best tools available and the confidence of working with the market leader.


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    Job Description


    Wonderful Opportunity for someone who is looking to work part-time!We are looking for a receptionist to work with us for the following dates:


    March


    Mondays, March 9th, 23rd and 30th


    April


    Mondays, April 6th, 13th and 27th

    May
    Mondays, May 11th, 18th and 25th

    June
    Mondays, June 8th, 15th and 29th

    July
    Mondays, July 6th, 20th and 27th

    August
    Mondays, August 10th, 17th and 31st

    September
    Mondays, September 14th and 21st

    October
    Friday, October 9th
    Monday, October 26th

    November
    Monday, November 9th
    Friday, November 27th
    Monday, November 30th

    December
    Thursdays, December 24th and December 31st


    JOB DESCRIPTION:
    Provide superior hospitality while meeting and greeting all visitors and guests of Barclays. Representing both ISS and our Client in the most professional manners at all times.

    PRINCIPLE DUTIES



    • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

    • Directs visitors by utilizing employee and department directories; giving instructions.



    • Maintains security by following procedures defined in SOP, badge requirements and floor access controls.

    • Answer phones

    • Main point of contact for Building Security for receiving guests and visitors; contact host to announce visitor

    • Main point of contact for all Barclays employees on the floor; answer questions, help with requests

    • Maintain neat and tidy reception waiting area and conference rooms

    • Help maintain work space by notifying the appropriate Departments when service is needed, i.e. carpet cleaning, missing light bulbs, maintenance of Ladies Room, etc.

    • Handle any administrative tasks/requests for the floor as needed


    • Maintains safe and clean reception area by complying with procedures, rules, and regulations. This includes monitoring conference rooms and detailing usage.


    Work Environment
    Work is performed in an office setting.


    Company Description

    We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

    Benefits:
    Holiday Pay
    Sick Pay
    Bonus Pay
    Medical Pay
    Dental
    Vision
    Life Insurance
    Direct Deposit

    Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.


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    Job Description


    Squar Milner is currently seeking a Receptionist in our San Francisco office. Candidate must have a high level of confidence, effective communication skills, emotional intelligence, detail-oriented, ability to multi-task and operate with a high level of integrity and confidentiality while always exemplifying professionalism.


     


    Responsibilities



    • Promote exceptional quality service on behalf of the Firm through quick, courteous and efficient phone answering and processing of calls.

    • Updates/maintains daily attendance/location schedules for staff

    • Update/maintain master phone lists for all locations


    • Receives/sorts/disburses incoming mail

    • Track/scan and upload Accounts Payable and Accounts Receivable invoices and statements into virtual file room

    • Receives and routes all incoming fax communications upon arrival

    • Maintain/replenish postage meter

    • Order all necessary office and kitchen supplies in order to maintain a sufficient inventory of supplies

    • Maintain kitchen and conference rooms including snack stations on two floors

    • Maintain conference room calendars

    • Building maintenance liaison; issues maintenance tickets and confirm issues are resolved

    • Reconciles courier invoices and enters expenses into time and billing system

    • Prepares overnight express packages and maintain accurate tracking log

    • Coordinate conference calls and video-conferences

    • Provide administrative support with copying, scanning, printing and scanning

    • Assisting on special projects as assigned


     


    Knowledge, Skills and Abilities



    • Excellent attendance and listening skills

    • Ability to empathize with clients, demonstrate patience and handle difficult complaints, escalations and delicate situations

    • Demonstrate attention to detail and ability to “wear many hats”

    • Confident, forward-thinker with exceptional interpersonal skills and a proven ability to establish an instant rapport with clients and all levels of management and staff

    • Working knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint)

    • Knowledge of office equipment (phone system, fax machine, copier and postage meter)

    • Willingness to learn, be proactive, and mindful of the needs of others


     


    Minimum Qualifications



    • At least two years’ progressive experience in a corporate environment.

    • High School Diploma or some college education

    • Professional appearance and effective communication skills

    • High degree of emotional intelligence and confidence that create a winning culture

    • Professional appearance and demeanor

    • Experience with general office support, scanning, photocopying, and receptionist coverage


     


    Squar Milner is one of the nation’s 40 largest accounting firms as well as one of the seven largest independent accounting and advisory firms in California and is the fifth largest public accounting firm in Orange County.  Squar Milner has offices throughout Northern and Southern California as well as the Cayman Islands.


     


    We have become one of Southern California’s largest accounting firms by offering strong compensation, and an authentic appreciation of our employees and clients. Squar Milner offers opportunities for growth, a balanced work-life approach to careers, an excellent benefit package and ongoing career development.


     


    Our firm places a high value on teamwork, accountability and the ability to execute.  While Squar Milner’s work environment is fast-paced and entrepreneurial, we take time to listen to what our people have to say – their opinions matter and make a difference. 


     


    Join Squar Milner and make a difference.


     


    For additional information about Squar Milner, please visit our website at www.squarmilner.com.


     


    #ZR


    Company Description

    Squar Milner is one of the nation’s 50 largest accounting firms as well as one of the largest independent accounting and advisory firms in California. Squar Milner has offices located throughout California and a combined operating experience exceeding 75 years.

    Our financial and accounting professionals provide high-end tax, accounting and consulting services to closely held businesses and SEC companies, their owners, and middle-to-high net worth individuals. Our dedicated consultants provide high quality consulting in connection with litigation support, bankruptcy, outsourced accounting, business management and financial planning. We are a proud member of Allinial Global, an association of over 100 independent accounting and consulting firms. Based in North America, Allinial Global offers international support by connecting its member firms to providers and global networks of accounting firms worldwide.


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    Job Description


    One of our federal clients in downtown San Francisco is looking for an outstanding Receptionist/General Clerk to join their office on a long-term contract basis. This individual will be supporting a busy legal office with a wide range of duties and will be responsible for providing professional interactions for all guests and visitors. This is a high-profile office that is looking for the utmost professionalism. Role will interview and start as soon as possible, and has the possibility to be extended for up to 3 years!!


    Tasks


    The Contractor will perform tasks that may include but are not limited to the following examples:



    • Provide office clerical and administrative services to assist one or more professional, program, administrative or technical staff.

    • Secure statistical and or other information from files and related sources and input selected information into appropriate database or spreadsheet files. Sort, calculate and retrieve data for standard reports and logs. Produce or edit basic slide presentations.

    • Prepare electronic or hard copy correspondence if requested. Process recurring documents with responsibility for checking actions for obvious errors and omissions, and to determine subsequent processing requirements for relatively straightforward and recurring actions.

    • Operate copiers. Display working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collate, staple and organize materials as necessary.

    • Provide Reception services as follows:

      • Operate multi-line phone and voicemail systems: receive, screen, log and process telephone calls.

      • Greet visitors, determine the nature of visits, log and issue visitor passes as necessary and direct visitors to the appropriate personnel, in accordance with office security and legal protocols.

      • Control access to the office and adhere to security regulations and procedures that govern visitors’ access to the office.

      • Inform appropriate management of potential security issues in a timely manner.

      • Accept delivery of routine correspondence and packages and notify recipients; contact appropriate personnel to accept summons and complaints.

      • Operate facsimile machines: receive, log and maintain control of faxes; assemble and organize proper number of pages; notify recipients or deliver to internal distribution boxes as appropriate.

      • Ensure messenger service picks up and delivers correspondence and packages as ordered; report any discrepancies between services ordered and services rendered to appropriate personnel.




    Degree/Certifications Required:


    • Valid California driver’s license is required.

     


    Knowledge and Skills:



    • Contractor personnel must possess excellent oral communication skills and the ability to think on his or her feet.

    • Must be able to work and interact professionally and effectively with all levels of staff.

    • Must be skilled in meeting and dealing with people in a courteous and tactful manner.

    • Must have the ability to maintain a calm demeanor and exhibit sound judgement under pressure.

    • Must have hands-on familiarity with a variety of computer applications such as the Microsoft Office suite of programs and other software programs used by the office. Must have knowledge of administrative operations.



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