Jobs near San Ramon, CA

“All Jobs” San Ramon, CA
Jobs near San Ramon, CA “All Jobs” San Ramon, CA

Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.


POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.


  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy

  • Ability to work well in teams and use direct communication to express needs and priorities with

  • Strong initiative and self-starter with follow-through

  • Attention to detail, especially in editing and proofreading

  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations

  • Punctual, reliable, accountable

  • Must have good people skills and a positive attitude when communicating about LSS and its work

  • Comfort and experience dealing with numbers and elementary math

  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)

  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.

  • Strong knowledge of Microsoft Office Suite

  • Bachelor’s degree, one year fund-raising experience or office experience preferred

  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace

  • Ability to travel within Bay Area and Sacramento

  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings

  • Successfully pass a Criminal background and DMV check

KEY DUTIES

Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications


  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic

  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program

  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration


  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations


  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services


  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.

  • Process gifts and grant payments, including bank deposits.

  • Coordinate with DA to ensure timely acknowledgement of gifts.

Fundraising


  • Assists as needed in planning, execute and track annual campaign 

General Administrative


  • Front desk reception duties

  • Prepare daily deposit logs

  • Maintain office filing for A/P & timesheets and other projects as needed

  • Matching checks with invoices and preparing checks for mailing

  • Pulling backup documentation for invoicing

  • Maintaining AB12 spreadsheet

  • Record in-kind gifts in tracking binder

  • Process mail daily and make post office runs

  • Maintain office supplies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer


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The Opportunity 

Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values. 

What You'll Achieve in Your First Year


  • Maintain   appointment schedules by planning and scheduling meetings, conferences, and   teleconferences § Manage   email and voicemail as requested

  • Coordinate   meetings and client events including venue and refreshment arrangements,   incentive purchasing and tracking, and perform note taking duties.

  • Support and coordinate logistics with RDA project staff 

  • Communicate and maintain working relationship with client agency   staff

  • Coordinate project team travel with Operations team        

  • Support   office activities including but not limited to ensuring cleanliness and   troubleshooting office equipment 

  • Work with   the Executive and Operations team members to execute special projects and   staff wide events 

  • Assist with   research projects and prepare reports as needed 

  • Manage   expense report preparation and submission, and invoice tracking            

About You  


  • Ability  to   work independently and in a team 

  • Exceptional verbal and written communication   skills 

  • Excellent attention to detail 

  • Computer skills including   competency with Word, Excel, PowerPoint 

  • A   bachelor’s degree, experience may   replace education 

  • Minimum   of 3-5 years’ work experience as an Executive Assistant 

  • Experience working   with culturally and ethnically diverse communities

Benefits of Working at RDA 


  • Dynamic and collaborative workplace  

  • Family-friendly environment with   flexible schedules 

  • Paid vacation and sick leave 

  • 100% RDA sponsored insurance 

  • 401k, with RDA discretionary match   after 2 years  

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses       

To Apply: Please   send cover letter, resume, and three references to careers@resourcedevelopment.net with the subject line “Directors’ Assistant”. No phone calls please.   RDA appreciates each application it receives, but due to the volume of   responses for positions at RDA, only candidates who best fit the needs of the   organization will be contacted.    

Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable   and inclusionary hiring practices. We strongly encourage applicants to apply   from all cultural backgrounds, religions, sexual orientations, genders, and ages.       


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Experiences and Skills: 


  1. A positive and compassionate approach to work 

  2. Flexible and able to work in a small, dynamic office environment 

  3. Strong problem solving and critical thinking skills 

  4. Collaborative/team player

  5. Strong attention to detail 

  6. Solid written and oral communication skills 

  7. Excellent phone etiquette 

  8. Valid California Driver License and clean driving record mandatory 

  9. Database experience mandatory [DonorSnap, Razor’s Edge, DonorPerfect, DonorView, etc.] 

  10. Development/fundraising experience preferred 

  11. Project/event management experience preferred 

  12. Graphic design software experience preferred†[InDesign, Photoshop, Canva etc.] 

Responsibilities:

Database and Administration Support: 


  1. Administrative Support (includes answering phone queries, office equipment support, use of MS Office Suite and Google Documents & Drive) 

  2. Accounting Support (Prepare accounting reports for bookkeeper) 

  3. Database Support (Process and enter donations into database, prepare and mail acknowledgement letters plus maintain database 

  4. Meeting Support (Create agendas and take meeting minutes) 

  5. Volunteers (recruit, orient, & manage)  

Event Coordination and Staff Support 


  1. Assist with preparations preparing for outreach and fundraising events (2 large-scale events in June & October and 5 smaller outreach events) 

  2. Project management including planning (Assist with development of event milestones and deliverables) & execution (measure success), Strong Problem-Solving Skills 

  3. Assist with fundraising and public advocacy campaigns  

Communications Support 


  1. Establish good working relationships with each of the 5 Meals on Wheels Programs 

  2. Create brochures and flyers newsletters, e-newsletters, and e-blasts 

  3. Assist with website maintenance and search engine optimization 

 

There will be occasional weekend events where you will need to staff an event table. 


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Cocoon Day Spa is expanding in Rockridge, Oakland and looking to add a dynamic, experienced and professional front desk member to our team. This position comes with the goal of eventually developing into a management role.

This is a part-time position that can eventually develop into a full-time position. Candidates must have flexible availability and open to working day, night and weekend shifts.

_____________

JOB REQUIREMENTS:

Excellent and uncompromising customer service experience with high-end, luxury hospitality clientele.

Flexibility in work schedule.

MUST be reliable.

Passionate, skilled and responsible individuals who enjoy a team-oriented work environment.

We are a very busy, fast-paced spa with a loyal clientele. The right candidate needs to be open to learning and advancing as we are looking for someone to grow and develop within the role. This is a fantastic opportunity for anyone looking for a career and long-term employment among an awesome team that is well established and constantly growing.

*Excellent pay, benefits and perks for the right candidate!

Please submit with cover letter and some information about your current position. Resume's without cover letters will not be considered.


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Opticos Design, Inc.

Administrative Assistant, Finance  .2 FTE (8 hrs) 

About Opticos Design, Inc.

Opticos is a team of urban designers, architects, and strategists who help find new solutions to the most challenging housing and community issues of our time: How do we build walkable communities that support social, mental and physical health while improving resilience and promoting equity? How do we foster informed community conversation about local development and provide choice, attainability and affordability in the housing market? How do we help cities evolve, celebrating the existing character while avoiding unwanted gentrification?  How do we encourage walkable communities in a car-centered culture?Opticos was founded in 2000 on the belief that walkable places are critical for healthy, resilient and equitable communities. Through that expertise, we introduced the concept of Missing Middle Housing, a transformative idea that highlights the need for diverse, affordable housing options in walkable urban places. In addition, we are leaders in the development of  Form-Based Coding, zoning reform needed to make those walkable places a reality. Through our work, we are changing cities, communities and lives.We are a founding B Corporation, which means we have pledged to run our firm with a focus on social, environmental and economic responsibility: a triple bottom line. This commitment informs everything we do, from the projects we work on to the pencils we use to do the work. And we work hard to practice what we preach – shopping locally, living small and biking, walking or taking transit to work.If you are ready for the challenge to help us execute in a dynamic and experienced team, we’d like to talk to you!

Essential Functions

Opticos Design is looking to hire a Finance Administrative Assistant at our downtown Berkeley office. We’re looking for someone with a passion for supporting a values-based company and culture, skilled in maintaining effective systems, and experience and enthusiasm in making it happen. The ideal candidate will be a dedicated team player and a great communicator who loves to engage with everyone and do what it takes to keep the business running smoothly. This position is for 8 hours a week, working on Tuesdays and Thursdays, with the possibility of working 4 hours from home. 

The Role

 Areas of Responsibility


  • Monitor accounts payable inbox and process new invoices for approval/payment

  • Track, record, import and maintain expenditure records with appropriate level of  detail and follow up with EE’s on missing documentation.

  • Various data entry tasks including entering payroll, credit card transactions, project data, etc into the appropriate databases

  • Accounts receivable follow up

  • Assist the Finance Manager in maintaining all financial transactions

  • Process, prepare and record invoices and vendor bills

  • Assist and support in preparing and maintaining accounts receivable and accounts payable records

  • Aid with tax preparation

Position Requirements


  • Two-year degree and a minimum of five years working in finance support role

  • Database Management (knowledge of how databases are structured and how they function)

  • Ability and willingness to learn new software programs such as Divvy and Airtable

  • Excellent computer skills, including Microsoft Office and Quickbooks online

  • Highly organized and detail oriented with the ability to be nimble and responsive

  • Exceptional interpersonal, written, and verbal communication skills; articulate and professional, yet approachable in corresponding within the company as well as with clients and vendors

  • Stellar work ethic and a demonstrated penchant for ownership and getting the job done

  • Positive attitude, service-oriented, self-motivated and ‘take-charge’ attributes

  • High EQ. Great attitude and sense of humor. Flexibility is key

About YOU

YOU are eager to jump in and join a close team working in a driven environment.

YOU have a passion for helping people, and can communicate in a professional, clear and efficient manner.

YOU are a motivated self-starter who is comfortable working independently and collaborating at all levels of the organization.

Benefits and Perks


  • Environmentally and socially conscious organization

  • Convenient location in downtown Berkeley close to public transportation

Interested? We’d like to learn more about YOU!  send your resume to careers@opticosdesign.com


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We have openings for HOURLY and LIVE-IN shifts in San Francisco, San Mateo, and Santa Clara counties.

PLEASE REACH OUT by phone call or text to 650-732-0690 to schedule an interview. We will return your message as soon as possible.

Team members choose to work with Sage for our compensation, development of dementia skills, and our team-based approach!


  • Enjoy FULL BENEFITS including medical, vision and dental coverage available to every team member who works 30 hours or more a week!

  • Overcome every challenge together! BE A PART OF A TEAM THAT SUPPORTS YOU day or night, in person and on the phone. Gerontologists, nurses and social workers - as well as field supervisors - answer your questions and help you learn new ways to provide excellent care to clients.

  • Learn QUALITY OF LIFE ACTIVITIES(painting, music, paper crafts) from dedicated Hummingbird therapeutic activity specialists assigned to each and every home care client.

  • In addition we offer PAID ORIENTATION, PAID TRAINING for state licensing, WEEKLY PAY, direct deposit and flexible work schedules

Essential Duties

Responsibilities of the Personal Care Attendant include, but are not limited to, the following and are provided in accordance with the Plan of Care:


  • Provides home management to maintain a safe environment.

  • Assists and/or provides all aspects of personal care including bathing, dressing, oral hygiene, hair care, and shaving.

  • Encourages client to maintain independence.

  • Assists and supports clients with ambulation and transfers as needed.

  • Helps with specialized assistive devices; e.g. Hoyer lift, board, etc.

  • Assists with prescribed exercises and rehabilitation.

  • Assists with toileting as needed.

  • Prepares meals, planning and shopping for regular and specialized diets.

  • Assists with eating.

  • Observes and reports intake of fluids and food and frequency of elimination if indicated.

  • Assists with client’s laundry.

  • Assists with light housekeeping related only to the client. However, the PCA understands and agrees that any housekeeping should only relate to areas of the residence that the client uses, and that the PCA must spend less than 20% of his or her working time per shift on housekeeping related to the client.

  • Assists with medications that are self-administered.

  • Works closely with Home Care Director to create meaningful activities.

  • Closely follows care plan provided by Home Care Director and conducts activity program on a daily basis.

  • Communicates with Home Care Director when art or personal care supplies are needed.

  • Observes and monitors the client’s condition, notifying Care Management staff of any significant change in client’s status.

  • Provides documentation as needed (daily log entries, time sheets, etc.) and attends necessary training.

  • Complies with Sage Eldercare’s Policies and Procedures and all applicable laws and regulations.

  • Perform other duties as assigned consistent with the terms of the Summary of Job responsibilities and related to client’s independent living where the client cannot perform such duties due to the client’s health or age limitations.

Sage Eldercare Solutions has been a premier agency since 2001. We have built a reputation for superior client service dedicated to offering wise eldercare solutions that promote quality of care and quality of life for older adults.

 

 

Job Type: Full-time

Salary: $20.00 to $22.00 /hour

Experience:


  • working 1 on 1 in client homes through homecare agency: 2 years (Preferred)

Application Question:


  • Are you able to drive to client homes in San Francisco, San Mateo and Santa Clara counties?

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • High stress tolerance -- thrives in a high-pressure environment


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  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


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Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:


  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:


  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.


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RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. 

Studio Assistant/Barista responsibilities include:


  • Providing excellent customer service to clients.

  • Greeting and checking in clients.

  • Opening and closing the studio.

  • Orienting new students to the studio.

  • Maintaining the RIDE aesthetic by providing studio maintenance.

  • Making smoothies/coffee at RIDE Bar, our in-house smoothie bar. 

  • Retail.

  • Assisting with special events.

This is a part time job; Hours available now are W,Th,Fr mornings 8:30 am-1:00 pm. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes. We will contact only applicants who meet our criteria for an interview. For more information about our studio, check out www.rideoaklandcycling.com


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“If you love the beauty industry, you'll love working with us!”    

Solé Salon and Spa located at the Bay Street Shopping center is currently hiring one full-time retail concierge coordinator.

We are an AVEDA lifestyle salon in search of a candidate with exceptional customer service to greet our retail and salon guests. We are looking for an individual who is comfortable with touch and will enjoy pampering our guests by offering a high-touch experience utilizing AVEDA's principles of retailing. Responsibilities include, but not limited to:

Point of Sale operations

Scheduling appointments for our guests in-house and/or on the telephone

Make-up consultation and application

AVEDA product recommendation and experience-based selling

Keeping retail area stocked, organized and immaculate

Managing weekly AVEDA ordering and delivery

End of Day closing procedures

Resolve challenges in an eloquent manner

Detail oriented that can handle administration tasks such as reporting, scheduling, reconciliations, office supply replenishment

Fashionable and enjoys changing hair and make-up

Friendly & charismatic

Self motivated

Assist in organizing new and creative ideas to attract customers

Train and assist the retail concierge team members

Cash management and account reconciliation

Must be able to work one full weekend day and occasionally both weekend days when retail concierge team members are on vacation

One year experience in a retail, salon or spa environment

Local area residents need only apply

$16.50 an hour with monthly retail bonus and performance bonus potential

The work schedule needing to be filled will be Wednesday through Saturday, rotating two additional Sundays a month.

We look forward to meeting you! 


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 Grove Salon is Looking to add a new member to our front desk team!

A little about us: We are a fast paced, modern and airy high-end salon in the Berkeley/Albany area with high foot traffic and six full time stylists with fully booked calendars. It is our priority that clients are always delighted and inspired by their experience at Grove.

Our front desk personnel plays a vital role within our salon team. They are the first and last people to interact with our loyal clients at each of their visits.

Qualities we are looking for: a quick learner who is driven to take initiative, highly organized, excellent communication skills (both verbal and written), enjoys providing high quality customer service, quick-thinker and problem solver, comfortable multi-tasking, brings a positive attitude to the work environment, goal oriented and always excited to learn, punctual, warm and welcoming.

Duties: (includes but not limited to) greeting clients, checking them in and out, booking and rescheduling appointments, assisting with closing the salon, helping maintain the cleanliness of the salon, answering a high volume of emails and phone calls.

Come join the Grove family! Feel free to stop by and drop your resume and off. You can also email it to hello@grovesalon.com.

 


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Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty. 

Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees. 

SALES & CUSTOMER SERVICE REPRESENTATIVE

Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.

Reports to: Operations Manager.

Hours: Full and Part Time available, evening and weekend availability required.

Salary: $15-$18/hr, DOE

CORE RESPONSIBILITIES


  • Directs a smooth and efficient flow at the front desk during busy check-ins.

  • Actively promotes and sells memberships, workshops, trainings and retail offerings.

  • Educates guests about the details of our offerings and products.

  • Works with MindBody Online for all bookings and transactions, with a high degree of accuracy.

  • Compassionately holds boundaries and enforces Namaste policies.

  • Executes daily maintenance tasks, upholding a clean, safe, organized and aesthetically pleasing studio and retail space.

  • Supports management and leadership teams by communicating and providing feedback regarding the needs of the space.

REQUIREMENTS


  • Minimum 1 year commitment.

  • Strong sales and customer service skills.

  • Ability to problem solve and take initiative.

  • Strong organizational skills, ability to prioritize.

  • Willing to work in varying shifts and extended store hours.

  • Works effectively within a team as well as independently.

  • Familiar with Namaste studios and key offerings.

  • Strong computer skills; previous experience with MindBody Online a plus.

  • Knowledge of yoga and wellness industry.


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Description of duties: File management/filing, photocopying, scanning, processing incoming/outgoing mail, helping attorneys with files.

The file clerk position is part time, and the shift is from 12:00 p.m. - 5:00 p.m., Monday - Friday. There is some flexibility with this schedule. The ideal candidate should be familiar with computers, office equipment (copier, scanner, fax) and be able to lift up to 40-50 pounds. Must be dependable, have a positive attitude, have excellent communication skills, pay close attention to detail, and work well with others. Legal experience is a plus, but we will train the right candidate.


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Wong, Chang & Yang, LLP, a busy, high-caseload boutique litigation firm is searching for an English AND Mandarin speaking Front Desk Receptionist. Applicants must be self-motivated, friendly and welcoming, quick on their feet, and able to multi-task in a fast-paced office environment. Your primary duties include:  


  • running the front office, phones and calendar system

  • communicating with clients 

  • preparing and translating client correspondence

  • file organization, management and copying

  • conducting client intakes

  • monitoring case statuses

  • various legal administrative duties

 **Position REQUIRES fluency in Mandarin AND English, Cantonese a plus.** 

QUALIFICATIONS 


  • able to work in both English AND Mandarin (fluency in Cantonese a plus)

  • holding valid employment authorization 

  • holding valid driver's license (preferred but not required) 

Applicants who do not meet the above criteria will not be considered. No recruiters.   


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Beau & Bella A Modern Day Spa in San Ramon is looking for 1 Full -Time & 1 Part-Time Time Spa/Guest Coordinator with an amazing personality! The spa is opened 7 days a week from 10 am to 6 pm on Saturday - Monday and 10 am to 7 pm on Tuesday - Friday. Full-time hours will be provided for a minimum of 35 hours per week and Part-time hours will be provided for a minimum of 16 hours per week.

This position is ideal for someone wants to learn all fun things about the spa business. We provide all of our employees with a friendly, team-oriented work environment with service perks. If you are passionate about helping others and being surrounded by all things beauty, we want to meet you!

Job Description/Qualifications

*Great customer service skills and professional demeanor

*Maintain a working knowledge of all services and products offered by the spa

*Greet and correspond with customers

*Schedule spa appointments

*Answer phones, check emails and voicemails

*Sell retail products

*Open and Close Spa

*Maintain cleanliness of the Spa and retail areas

*Perform fun ad-hoc projects

*Multi-task efficiently

*Communicate as a team with the nail technicians and estheticians

*Offer the highest level of personalized service while maintaining a positive, enthusiastic, and helpful attitude

*Must be able to work Fridays & Saturdays, evenings and some holidays

*At least 1-year customer service experience

Hourly plus commission

For consideration, please send your resume to the reply email listed.

Feel free to also drop off a resume at our location.

11040 Bollinger Canyon Road, Suite H, San Ramon, CA

Check us out at www.beaubellaspa.com

Job Type: Part-time & Full-time (must be able to work weekends and holidays)

Salary: $14.50 to $16 /hour (Depends on Experience)

Required experience:


  • customer service: 1 year

  • amazing personality

Job Type: Full-time

Salary: $14.50 to $16.00 /hour

Experience:


  • customer service: 1 year (Required)

Location:


  • San Ramon, CA 94582 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Commission


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Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful. 

Below is a summary of requirements: 

● Education: Community college degree (minimum) 

● Strong computer skills, including expert knowledge of Microsoft Office and Excel 

● Organized, very detail-oriented and able to prioritize tasks 

● Ability to learn new tasks and concepts quickly and comprehensively 

● Proven ability to work independently with minimal supervision in a quiet environment 

● Excellent work ethic 

● Excellent communication skills, including written and oral 

● General administrative support experience (filing, making copies) 

● Customer service experience 

● Friendly, professional and responsible 

● Ability to speak a language other than English a plus 

Starting pay rate: $17/hour 

Hours per week: 10 – 20 hours, to be determined (flexible availability preferred) 

If interested, please submit a current resume and contact information to raposition@humintell.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position. 

Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.


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Description

Neurobehavioral Systems, Inc. is a small company in downtown Berkeley that produces specialized software for neuroscience research and medical applications.We are seeking a highly organized and responsible office manager who will manage the day-to-day operations of our organization and keep things running smoothly. This position requires you to work independently with little supervision on a wide range of tasks. The position is approximately half time.

Responsibilities


  • Bookkeeping, report generation, payroll administration

  • Sales support and vendor relations

  • Bill paying, filing, and general office management

  • Scheduling meetings, trade shows, and other events

  • Assisting with technical support

Qualifications


  • AA, BA or BS degree preferred

  • Three years prior experience in a managerial position, including duties similar to those described above

  • Proficient computer skills and technical knowledge of various types of office equipment/software

  • Proficient accounting knowledge/experience (experience with QuickBooks preferred)

  • Excellent verbal and written communication skills

Compensation and Benefits


  • $20 – $25/hour commensurate with experience and qualifications

  • Benefits include paid holidays, vacation, sick days, retirement, and health care

Job Type: Part-Time, 20-29 hours weekly, Monday-Friday 


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Position Summary: The primary responsibilities of the Events Coordinator and Administrative Assistant are to plan and lead SJND’s fundraising, alumni, and other campus events as needed, and to provide administrative assistance support for ongoing projects in the Advancement Department. This position requires an individual with a thoughtful, professional and responsible demeanor, who can thrive in an ever-changing environment. The role requires someone who is a self-starter, who is flexible and who is comfortable multi-tasking. The role requires someone who is effective managing teams of volunteers as well as working collaboratively with various school departments. 

Administrative Duties:


  • Provide administrative assistance and project support to the Advancement department.

  • Assist the Development Associate with data entry projects.

  • Manage the Advancement department’s student and summer interns as well as other office volunteers.

  • Lead the coordination and production of department mailings. 

  • Support the Assistant Principal of Institutional Advancement with clerical tasks related to administration of the school’s endowment fund.

  • Take minutes at Advancement and school committee meetings as needed.

  • Organize and maintain Advancement department records, office files, office supplies and other materials as necessary.

  • Organize Advancement Department events supplies and archival storage spaces.

Event Planning:


  • Partner with Assistant Principal and volunteer steering committees to develop and implement fundraising goals and secure sponsorships and donations for the school’s two largest annual fundraising events.

  • Bring creative ideas and strategies to help achieve fundraising and community building goals. 

  • Works with Advancement staff and other schoolwide staff in the planning of alumni, donor and other events as needed.

  • Works with marketing staff in the production of event invitations, digital and print.

  • Manages event registration and the auction software.

  • Organizes event meetings – volunteer recruitment, kick-off, training, logistics.

  • Recruit, train and manage volunteers and volunteer committees to ensure successful implementation of events including delivery of sponsor benefits, food service, entertainment and speakers, and staging.

  • Secures all school site resources, catering, rentals, licensing and staffing needed for successful events. 

Skills and Qualifications: 


  • Bachelor’s degree or higher required

  • Motivated by mission, enjoys implementing fundraising and sponsorship strategies for events, and meeting and exceeding revenue goals to drive support for mission 

  • Demonstrated ability to be creative, flexible and well-organized 

  • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

  • Successful experience working with volunteers desired 

  • Detail oriented and highly organized, while maintaining perspective and understanding the big picture 

  • Excellent communication and interpersonal skills 

  • Proficiency in Microsoft Office applications, additional competence in Adobe design programs desired 

  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel 

  • May be required to lift and/or move up to 25 pounds

  • Position requires the flexibility to work evening and weekend hours 

This is a full-time position. Salary is competitive and commensurate with experience. The benefits package is excellent and includes professional development opportunities.

To Apply:

Please submit a resume and cover letter. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community.


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Office Administrator

Berkeley, CA

We’re looking for a resourceful and motivated Office Administrator for our fast-paced Berkeley office. As the Office Administrator, you will help organize and coordinate the daily operations for our Berkeley Headquarters and our other remote offices. In this role, you’ll be responsible for supporting the team in three key areas; reception, office and facilities management, and executive support. We are looking for candidates with experience in creating and maintaining an excellent work environment, that helps foster an efficient, engaging employee experience for our prized Ripplers, and a partner to our executives who can help them manage their day-to-day activities.

Responsibilities


  • Be first point of contact and provide support to all vendors, visitors and guests

  • Oversee the snack and office supply programs by ensuring items are fully stocked and that monthly costs are within budget

  • Maintain cleanliness of the office


    • Kitchen Duties: Empty dishwasher, stock refrigerator, clean counters, service coffee machine, receive and put away grocery deliveries

    • Conference Rooms: Organize, tidy, dust, and prepare for upcoming meetings, cleaning whiteboards, restocking supplies

    • Common Spaces: Organize, stock office supplies, and tidy



  • Organize office operations and procedures; identify opportunities to streamline and improve office practices and implement new approaches

  • Organize and plan company events such as lunches, happy hours, holiday parties, and off-sites

  • Uphold Ripple values by and ensuring they are reflected in our office operations environment

  • Assist with new hire logistics and onboarding all new Ripplers

  • Support People Operations with offboarding logistics for departing Ripplers

  • Partner with People Operations to uphold and revise office policies as necessary

  • Schedule company meetings and coordinate agendas

  • Manage the front desk and our front desk cover calendar

  • Coordinate with IT department in asset management and information management practices

  • Manage relationships and work orders with vendors, service providers and property management.

  • Develop and implement a preventative facility maintenance schedule.

  • Develop and ensure Ripple’s safety and security practices are in compliance with necessary health and safety standards

  • Oversee all facilities maintenance, repairs and renovation projects

  • Manage Ripple Leadership Team’s schedules, calendars and appointments

  • Coordinate all Board Meetings and Calls

  • Support Leadership Team with administrative tasks

  • Assist with Travel

  • Prepare and manage expense reports for Leadership Team

  • Partner with People Ops team on ad hoc projects and events

Qualifications


  • Self-starter, strong work ethic, ability to work without supervision as well as under direct supervision and have the ability to be trusted to work independently

  • Proven office management, administrative and executive assistant experience

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Willingness to step up and help out wherever needed

  • College Degree preferred, 3-5 years’ experience working in a similar or related role

  • Proficient in G-Suite and Microsoft Office (Word, Excel, Outlook, PowerPoint)

  • Job may involve lifting up to 35 lbs

  • This position involves walking, standing, bending and lifting


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Position Summary Pacific School of Religion (PSR) is seeking an Administrative Coordinator to perform a wide range of duties to support the Office of Academic Affairs, Assistant Dean of Academic Affairs and Registrar, and the Vice President for Academic Affairs and Dean of the Faculty. These include serving as first point of contact for the office of Academic Affairs, managing the flow of visitors, answering and routing calls, guiding visitors to the appropriate parties, fielding interdepartmental communications, and performing office tasks, including answering emails, delivering or responding to mailings, and maintaining the highest level of discretion and confidentiality of student and faculty records. They will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in team planning and scheduling. To succeed as the Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, organized and possess excellent communication skills and be prepared to deal with a diverse and dynamic environment. Familiarity with academic semester schedules, and ability to learn student information systems are required. Applicants are strongly urged to visit our website to familiarize themselves with our institution at https://psr.edu/.   Assistant to Assistant Dean of Academic Affairs and Registrar  Essential duties and responsibilities include the following. Other job-related duties may be assigned. · Provide timely and professional response and support for student course registrations, SONIS inquiries and Moodle for students and faculty.  · Process transcript requests, enrollment verifications, and billing statements. · Post and record student cash and check transactions to student accounts. · Become familiar with information systems at PSR: SONIS, Ellucian Colleague, Izenda, EvalauationKit and Moodle · Support Registrar in course scheduling – collect, review and submit Course Scheduling Information Forms. Post semester schedules. · Review and update sections of the Academic Catalog as needed.  · Administer and collect student evaluations at end of semester. · Manage Title IX and SaVe Act trainings. · Work with Assistant Dean and Registrar as needed to post enrollment to the National Clearing House. · Assist students in scheduling appointments with the Assistant Dean and Registrar. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Assistant Dean and Registrar in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Assistant Dean and Registrar · Provide support for major projects: grades, graduation, diploma processing, etc.   Assistant to the Vice President for Academic Affairs and Dean of the Faculty Essential duties and responsibilities include the following. Other job-related duties may be assigned.  · Manage, calendar and track the Dean’s schedule. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts. · Plan, organize, coordinate, and direct office workflow in the office of the Vice President for Academic Affairs to ensure that timelines are met; coordinate and oversee projects as assigned by Vice President and Dean. · Receive, process, secure signatures, and appropriately route paperwork, including hiring documents, requisitions, and requests for payment, received by the Office of the Vice President. · Prepare agendas, meeting calendar and back-up materials; attend regular and special meetings, record and prepare minutes, distribute minutes and maintain official records of agendas and minutes. · Maintain accurate email lists (work with Endsight), onboard/offboard faculty and visiting scholars. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Vice President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Vice President and Dean. · Provide administrative support to the Dean (and Accreditation Liaison Officer) in preparation of required reports; review and disseminate information and resources; coordinate team visit (schedule, reservations, meals, supplies, computer access, etc.); serve as the liaison to the Evaluation Team during its visit. · Make comprehensive travel arrangements and prepare documentation for travel requests and reimbursements.  

Preferred Qualifications    · 2+ years general administrative experience, or equivalent combination of experience and college level education   · Strong attention to detail, organization, flexibility, and resourcefulness.   · Ability to work at a rapid pace, ability to communicate clearly, and prioritize conflicting needs.   · Ability to handle matters expeditiously, proactively, often with deadline pressures.   · Exceptional oral and written communication skills with the ability to effectively support and serve a diverse population.   · Advanced knowledge of Microsoft Suite with emphasis in Word and Excel, internet browsers and email usage. 4  · Have experience with Student Information Systems (SONIS preferred) and Learning Management Systems (Moodle preferred).   · Familiarity with the academic enterprise within a graduate educational institution and demonstrated knowledge of key issues, concepts, trends, and policies in higher education.   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  · Vision – close vision and ability to adjust focus for word processing · Hearing – ability to hear verbal communications and to carry on telephone conversations · Clear Speech – ability to communicate clearly to others as essential part of job function · Lifting/Carrying – occasional lifting and carrying of files and printed material up to 25 pounds · Pushing/Pulling – ability to push/pull desk and filing cabinet drawers · Sitting – ability to sit for long periods at computer and during meetings · Reaching – ability to reach above shoulder, below shoulder and at arms’ length · Manual Dexterity – ability to manipulate a computer keyboard and paperwork/files    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is indoors. Frequent face-to-face contact with staff, students, faculty and visitors. The noise level in the work environment is quiet. No extreme temperatures are present in the work environment. Including, but not limited to: Phone, personal computer, printer, fax machine, calculator, photocopiers, and shredder.   If you are independent yet collaborative, have a phenomenal appreciation for details and an advanced understanding of what's required to create a diverse and inclusive work environment, this position may be the right career opportunity for you!   

 Excellent benefits v Health, vision, and dental v Generous vacation and holidays v 37-hour workweek  


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Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland

Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you! 

Job Responsibilities range from, but are not limited to: 

- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment  - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office

*Your Skills and Experience:*

-Warm, friendly, grounded and professional demeanor.  -Ability to work independently and be self-motivated.  -A quick, adaptive learner with attention to detail.  -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must.  -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.  

You are detailed-oriented, resourceful, reliable.  One year minimum experience in customer service and admin work is required.  Insurance billing, medical office experience would be helpful, though not necessary.  Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side.  Preference given to long term candidates.  

Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.

Please send your resume as a PDF file. Only PDF files will be opened.  


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Live, work and study in a community that works to benefit others. 

Gain non-profit work experience in an all-volunteer setting, while working to save the endangered culture of Tibet.

Tibetan Aid Project is a 501(c)3 non-profit organization formed to preserve and support the Tibetan culture and spiritual heritage for the Tibetan people and for the benefit of humanity. One of our most significant projects has been the printing and shipping of more than 5 million books in the Tibetan language and freely distributing them to Tibetan monks, nuns and lay people in exile throughout the Himalayan region.

We have openings for people with the following skills/interests:

-Graphic designer

-Web developer

-Development & Events Coordinator

-Administrative Assistant

-Marketing & Communications Coordinator

-Grant writer-Seamstress for Prayer Flags

-Social Media Manager

This Work Study Program provides healthy, vegetarian meals, a private or shared room in a community setting, a small stipend and is located at the Nyingma Institute in the Berkeley hills next to UC Berkeley. Free classes on meditation, Kum Nye, Tibetan yoga, Tibetan language, Tibetan Buddhism and other classes are available. You need not be Buddhist, so long as you are open to working and living in a Buddhist community. All levels of experience are welcome.

Volunteers 9:00 am - 5:00 pm, Monday - Friday and Saturdays from 9:00 am - 1:00 pm. A minimum commitment of six months is required. The Buddhist tradition has always emphasized community, the Sangha, one of the three foundations of the path.


  • How can we support each other on the path to Awakening?

  • How can we share by example what we are learning?

  • How can we contribute to the preservation and transmission of the Tibetan Buddhist lineage and share with the world what this 1400-year old tradition has to offer?

If these questions inspire you, we invite you to explore them in an immediate, embodied way by participating in Tibetan Aid Project’s Work Study Program.

 

For More information contact:admin@tibetanaidproject.org 


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Job Description


 Ajilon is seeking a polished and professional candidiate to be a studio receptionist for our amazing client in San Ramon!


Role: Studio Receptionist


Pay: 20-21 an hour


Type: full time temp to hire


Hours: 9am to 6pm--some weekend work every now and then


Job Duties:



  • answer incoming calls from customers and new clients

  • schedule meetings and appointments

  • manage the outlook calendar

  • send out price packets

  • miscellaneous administrative duties


Qualifications:



  • Cheerful and upbeat personality

  • Professional appearance

  • Proficient in MS Office Suite

  • Team Player mentality

  • Thrives in a fast-paced environment

  • Flexible mindset – our world changes daily!

  • Builder experience a plus but not required



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Job Description


Walnut Creek Law firm is seeking a Legal File / Court Clerk and Receptionist for full time position, Monday through Friday. This position requires someone who is dependable, reliable and trustworthy, takes initiative, is detail oriented and must be able to work independently as well as part of a team. This person must have computer skills with knowledge of Microsoft Office and document management.


Candidate must have a valid California driver’s license, proof of auto insurance and reliable vehicle to perform court runs and courier duties: file & record documents at various court houses & recorders offices, deliver documents to clients and law firms. Geographic knowledge of the Bay Area is required.


In addition, this position also provides general office support including the receptionist with breaks from the front office. This candidate should have strong customer service skills, greeting clients and guests at the receptionist desk, as this is an important part of the job.


Some Additional Duties include:


Assist staff with copy work, filing and various jobs as needed.


Various office duties: general office up-keep of common areas; kitchens, conference rooms, etc.


Maintain copy rooms and copiers stocked; get office supplies as needed.


We offer competitive pay (DOE) and benefits. Hours are 8:00 a.m. – 4:30 p.m., Mon-Fri. Be available to work overtime as needed. Please send resume with cover letter and salary requirements to edorrington@bowleserna.com. References may be requested.


Company Description

Our law firm is uniquely qualified to handle multi-faceted cases. We handle matters involving domestic and international business disputes, commercial disputes, business torts, product liability, product recalls, real estate, transactions of all types, mass torts, and wrongful death.


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Job Description


 


Veritext is the global leader in legal litigation and deposition solutions. Veritext will arrange for any deposition service, court reporting, videographer, interpreter or conference room.


Our Mission: To be an integral part of our clients' legal process by providing relevant solutions, delivered with superb service and industry-leading technology.


Our Vision: To create enduring value for both clients and our team members with a corporate culture that is ethical, accountable, professional, respectful and collaborative.


We are looking for these qualities in our Receptionist position for our beautiful Oakland Office.


Main Purpose of the Role


To welcome all guests in person or on phone, address their needs professionally and ensure that the environment is properly appointed


 


Behavioral Expectations


Veritext Employees are expected to exhibit the following behaviors in the performance of their role:


· Work collaboratively with Veritext colleagues, exhibiting Veritext Values


· Ensure that all client (internal and external) communications are handled in a professional, timely and courteous manner


· Communicate necessary information timely, accurately and effectively; report incidents to management


· Welcome new projects and ideas; continuously work to enhance job knowledge while bringing value to role


· Take ownership of your work; follow-thru until final resolution


 


Key Responsibilities


· Recommend and implement improvements in processes and procedures


· Participate in and absorb all trainings including Grovo, Summer Camp, in-person development sessions, etc.


· Fully understand and utilize all Vision functions as they relate to your position and their impact on other functions, departments, myVeritext, reporter portal, etc


· Greet and welcome all visitors in a pleasant, welcoming demeanor


· Enforce Veritext security policies for all visitors


· Assist with client needs and requests while in a Veritext office; build rapport with clients/visitors; act as primary point of contact for all guests


· Escort clients to designated conference rooms; proactively ask if they require any services


· Proactively help clients with all logistics and requests e.g., copying, food needs, airline boarding passing, shipping, etc.


· Treat reporters, videographers as "key members of our team"; go out of your way for them


· Maintain a professional appearance of all conference rooms and client-facing areas. Ensure supplies, marketing materials, beverages, snacks/food are refilled and stocked; ensure area is clean and welcoming; chairs and tables are arranged properly


· Ensure conference room technology has been set up, tested and is working at least 1 hour prior to depo


· Assist clients with all deposition-related technology so that proceeding goes smoothly


· Use Vision to manage conference room usage on a daily/weekly/monthly basis


· Alert sales people and management when key clients are in Veritext office


· Answer and redirect calls, in a timely, efficient and pleasant manner


· Be part of the phone queues and/or work the reception phone effectively


· Encourage subcontractor Portal use and be knowledgeable of all features


· Know all aspects of myVeritext and encourage client usage


Skills and Competencies (The abilities that the individual needs in order to perform this role effectively)


· Some knowledge of computers preferred


· Must have a pleasant demeanor and service with a smile mentality


· Must possess excellent written and verbal communication skills


· Customer service oriented with strong interpersonal skills


· Dedicated professional with the ability to respond to requests promptly and accurately


· Must be detail oriented, organized and be able to multi-task


· Proactive and motivated with strong problem solving and follow up skills


· Must be able to work both independently and with a team


 


Company Description

Veritext provides industry-leading Deposition and Litigation services. Our coverage is Nationwide, with services available across the United States. Veritext employees and deposition professionals are at the root of our success, with the drive and skill to go the extra mile, to ensure that our clients receive the most value from our services.

Our solutions utilize the latest easy-to-use technologies that streamline the deposition process, enhance delivery flexibility, and reliably handle the most complex cases. Proprietary video, mobile and remote services combined with unmatched security, including HIPAA and PII compliance, ensure that Veritext clients have the best tools available and the confidence of working with the market leader.


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Job Description


 ** Must be fluent in Spanish**


JOB SPECIFIC SUMMARY: 


The receptionist will represent the company as the first point of contact for our clients and guests. This person will greet all visitors, customers and vendors along with answering all incoming calls. The Receptionist position oversees updating and maintaining multiple calendars. This position reports to the HR Generalist and provides administrative support with their day to day workload. This position also supports the Operations department.


 


ESSENTIAL FUNCTIONS and RESPONSIBILITIES:



  • Serve as initial point of contact and route all phone calls to the appropriate employee.

  • Answer and direct all phone calls in an energetic, friendly and professional matter.

  • Face to face interaction with walk in customers by greeting and directing all visitors, guests and all other drop-ins. This also includes getting beverages for all guests and management.

  • Order the office supplies and equipment regularly.

  • Provides administrative support to the HR Generalist such as data entry, filing, projects, managing the HR and other duties that they may need.

  • Work on projects for the Production and Operation departments.

  • Supports Operations department in data entry, request packaging, filing and communicating with customers daily.

  • Inputs, emails, etc. all PO’s and Shipping confirmations daily.

  • Collate, update and manage the inventory of all HR packages (e.g., new hire, benefits, etc.).

  • Assist with onboarding of new hires.

  • Translating all company documents from English to Spanish.

  • Update company roster with corresponding extensions frequently.

  • Manage all incoming/outgoing packages and mail (i.e. UPS, FedEx, USPS, etc.)

  • Perform internet research and any other miscellaneous projects for company purchases.

  • Is to back up the admin to the CEO, Vice President and Director of Operations.

  • Administers general office duties such as typing, correspondences, filing, requisition of supplies, and faxing

  • Translations verbally and written for any company needs.

  • Assists all departments with any projects they may need while remaining at the front desk.

  • Perform other duties and projects as assigned.


 


EDUCATION/ EXPERIENCE:



  • A high school of General Education Degree (GED).

  • Some college a plus.

  • Skin care, spa, or similar industry experiences a plus.


 


SKILLS & KNOWLEDGE:



  • Must be fluent in English and Spanish (read, write and speak).

  • Must have a friendly demeanor.

  • Must dress appropriately.

  • Knowledge of skin care industry.

  • Excellent oral and written communication skills.

  • PC literate in various databases.

  • Detail-oriented.

  • Strong organizational and multi-tasking skills.

  • Excellent interpersonal skills.

  • Must work well with others or alone, under minimal supervision.

  • Must perform well under pressure and deadlines


 


If you feel you have the knowledge and skills for this position, please submit a resume for consideration. Please no phone calls.


Company Description

Fast-paced and exciting East Bay skin care manufacturer located in Hayward, CA, for two decades, we have been serving the needs of cosmetic and personal care industry; domestically and internationally. Our creations are sold to physicians, dermatologists, prestigious mass market companies, international wholesalers and distributors worldwide.

Our philosophy is to provide our clients with the very best in formulation development with quick turnaround. We are committed to continually product the highest quality of products and incorporating the latest technological discoveries in skin care with optimal result-oriented ingredients.


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Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A PERMANENT PART TIME POSITION 2:30 pm to 6:30 pm M-W-F.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


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Job Description

 We are looking for a reliable, friendly team player to answer phones, schedule appointments, scan, and complete other medical administrative support tasks as required. The office includes 1-2 physicians working daily jointly with a 4-person team of medical assistants and receptionists. 


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Job Description


 



  • Ordering office supplies and kitchen supplies

  • Assisting with filing for HR and Finance

  • Supporting HR Generalist's calendar

  • Answering light phones up front

  • Great communication skills and presentable first face of the company

  • Sort and distribute mail

  • Assist with company functions as necessary

  • Business casual attire and Friday jeans are ok

  • Excel, Word and MS Office and Outlook email

  • Must be able to handle confidential information and sensitive matters with judgement and confidentiality


Requirements:



  • 2-3 years of Reception/Clerical experience

  • MS Office experience

  • Friendly and professional

  • Ability to multi-task


Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.


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Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A TEMPORARY PART TIME POSITION 8:15 am to 12:30 pm M-W-F. Approximately 6-8 months.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


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Job Description


Aborn Pet Hospital is seeking a part-time and full-time receptionist who loves to work with animals and people. Our clinic see's dogs & cats and occasionally small animals like hamsters, rats, guinea pigs, rabbits, and some birds for routine nail and wing clipping. Clinic hours are Mon to Thur 8 AM to 7 PM, Friday 8 AM to 6 PM, Saturday 9 AM to 4 PM.


We have an in-clinic Idexx Diagnostic Systems for Bloodwork, Urinalysis, Digital Xrays, Ultrasound. We are 90% paperless.


We are looking for someone with the following qualities and whom will perform these tasks but are not limited to:



  • Energetic


  • Positive


  • Upbeat personality


  • Takes initiative


  • Commitment to the needs of the clinic


  • Punctual


  • Willingness to teach others and share ideas


  • Openness to diversity


  • Adaptability to change and a flexible schedule


  • Accountable


  • Able to see big picture


  • Professional and caring when dealing with patients/clients/ and maintain a professional appearance and attitude



Knowledge, Skills, and Abilities (including but not limited to):



  • Excellent client service skills


  • Cornerstone Practice Management software experience a plus


  • Excellent phone skills


  • Computer skill preferred


  • Excellent communication skills


  • Ability to work in a team oriented environment


  • Organized and detail oriented, ability to take direction, ability to handle money accurately and honestly


  • Possess sound decision making skills and multi-task while working in a stressful environment



Duties:



  • Client service


  • Answer phone calls


  • Take accurate messages and book appointments


  • Maintain digital charts and computer records


  • Pharmacy and retail sales


  • Marketing implementation


  • Maintenance/ housekeeping


  • Financial responsibilities



 


Education and Physical Requirements:



  • High school diploma or equivalent required


  • Must have experience working in the public (ie: restaurant, retail or service business)


  • Experience in a veterinary hospital or doctor’s office is a plus and moves you ahead of the line


  • Dependable attendance is required


  • Must be able to lift 40 pounds


  • The ability to walk, bend, stand or reach constantly during a minimum 8-hour day



We offer:



  • A variable schedule Mon-Saturday


  • Competitive wages


  • Medical/ dental/ insurance


  • Some paid holidays


  • CE opportunities


  • Paid vacation for Full time employees


  • Discount on services and medications for employee pets


  • Some traveling may be required



Company Description

We are a single doctor practice located in the East Bay Area in Fremont California. Our clinic see's dogs & cats and occasionally small animals like hamsters, rats, guinea pigs, rabbits, and some birds for routine nail and wing clipping. Clinic hours are Mon to Thur 8 AM to 7 PM, Friday 8 AM to 6 PM, Saturday 9 AM to 4 PM.


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Job Description


We are currently seeking an Administrative Assistant for our Fremont location. The opportunity requires professionalism, can do attitude, communication skills and customer service, and assisting departments when needed. Training will be provided.


Responsibilities:



  • Maintaining Front Office- Opening/Closing the office

  • Filing

  • Answer phone calls- screen and transfer

  • Opening Door to Greet Guests and sign in

  • Receive and sort mails

  • Shipping

  • Maintaining Break Room

  • Scheduling Technicians

  • Create Cases for Incoming Service Calls

  • Closing and Invoicing Service Tickets

  • Customer Service calls


 


Education and Experience



  • High School Diploma

  • 2 Years Administrative experience preferred

  • Excellent communication skills and customer service focused

  • Positive attitude and cheerful demeanor

  • Must be punctual with a great attendance record

  • Strong work ethic


Compensation:


  • $15 to $20 hourly-DOE

Telepath Corporation offers competitive compensation to all of its employees as well as comprehensive benefits which include: Medical, Dental, Vision, 401k, Paid-Time-Off, Holiday pay and much more.


Company Description

We are wireless communication systems integrator, Telepath Corporation, has been in business since July 1978. Our core business is to provide command and control programs, which include Complex VOIP Two-Way Radio Systems, Security Camera Systems, access control, wireless networking, emergency vehicle build-up, and RF Signal Re-Enforcement to high-tech manufacturing, transportation, utilities and public safety entities around the world. No matter what your organizations mission, your communications network is critical to its success. Your end users are on the move, demanding instant access to people and information. They need communication that is reliable, secure and always available, whenever -- and wherever -- they need to be in touch. We have integrated networks across both geographic and technology boundaries, providing improved reach, performance and reliability at the same time.


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Job Description


Baywood Court is committed to seniors so they may age in health, happiness and dignity.

We are a very active non-profit, multi-level retirement community nestled in Castro Valley in search of motivated individuals with a willingness to learn and the desire to make a positive impact on the residents that live within our community. Baywood Court strives to provide the highest level of hospitality to each resident and guest within our facility.

Position available for an on call/ Per Diem Receptionist. Candidates considered for this position must be able to work the night shift from 12 am to 8am.


 


We are a 24/7 facility therefore one must be able to work weekends and holidays as required. Ideal candidates have a strong work ethic, are hospitality minded, always put forth their best effort, excellent communication skills, follow directions and guidance from supervisory and management team, able to work well with others and adhere to safety and sanitation regulations, possess a sense of urgency, pay attention to the "little things", and are able to function in a high volume, fast-paced, multi-tasking environment.


 


All applicants are required to complete and pass a drug screening, physical exam with tuberculosis (TB) skin test, and criminal clearance through FBI and Department of Justice. The background search includes minor misdemeanors and DUIs.


The person selected for the receptionist position will be responsible to the guests and residents of Baywood Court for creating a positive and warm environment in our Commons area, handling information requests, answering the phone, distributing packages, mail, prescriptions, and flowers, performing other tasks to assist residents and the staff, for responding to emergency events, maintaining visitor and key logs and monitoring security cameras.


 


ESSENTIAL DUTIES:



  • Receives incoming calls and transfers to appropriate departments. Checks voice mail daily and forwards to appropriate staff.

  • Greets guests and announces them to residents or staff. Ensures visitor log is signed. Answers questions, handles inquiries and refers to proper departments.

  • Maintains visitor and key logs.

  • Performs clerical assignments and other duties and responsibilities as assigned by managers and Residents Association.

  • Distributes packages, prescriptions, floral arrangements and miscellaneous mail to residents and staff. Uses the Touchtown system for notification purposes.

  • Schedules taxi service as needed when there is a conflict in transportation needs.

  • Notifies emergency personnel as needed.

  • Monitors security cameras and notifies management immediately of any safety/security issues.

  • Notifies Alameda County Sheriff’s Office immediately of any suspicious persons or illegal activities on site.

  • Follows established Environmental Services protocol to report any utility function failures, i.e. water, electric, phone.


 


QUALIFICATIONS



  • Possess a warm, gracious manner and an outgoing personality.

  • Have the ability to function in a high volume, fast-paced, multi-tasking environment.

  • Ability to respond quickly, calmly, and with good judgment; even in an emergency or crisis situation.

  • Have a liking and genuine appreciation for the older adult.

  • Minimum of a high school diploma or equivalent.

  • Ability to read, write, and speak the English language, using proper speech and grammar.

  • Must have basic knowledge of computers and telephone switchboard operations.

  • Knowledge of Microsoft Office programs preferred.


 


PHYSICAL DEMANDS/ WORKING CONDITIONS



  • Must be able to sit for up to 75% of the work day

  • Must be able to stand and walk throughout the work day

  • Must be able to lift and carry up to 10 lbs frequently.

  • Must be able to push and pull up to 30 lbs. unassisted

  • Must be able to lift heavy objects up to 50 pounds on occasion

  • Occasional stooping, bending and reaching overhead objects

  • Must have good manual dexterity for typing and operation of office machinery including computer

  • Frequent repetitive motion of hands and wrists

  • Requires continuous mental and visual attention to diversified operations

  • May be exposed to communicable diseases, and blood and body fluids that may contain HIV and/or HBV

  • May be exposed to cleaning chemicals and offensive odors

  • Frequent interruptions throughout the day


 


What Can Baywood Court Offer You?



  • Generous PTO package (accrue up to 20 days within first year) for FT employees

  • Eligible to enroll in the medical, dental, vision, life insurance plans the 1st of the month following 30 days of employment (FT employees)

  • Retirement Savings Plan with employer match - 4%!

  • Scholarships available for students currently in college or a certified trade school

  • Work/life balance

  • Company functions -- Summer Outings, BBQs, Holiday Party, Monthly All Staff Meetings, Halloween Costume Contest, etc.

  • Use of health and wellness services - swimming pool and gym

  • Sense of fulfillment and opportunity to form meaningful relationships with the elderly

  • Safety bingo -- black out prize is up to $500!


Please visit our career page: http://www.baywoodcourt.org/careers/

Baywood Court is an equal opportunity employer.


Company Description

Baywood Court is committed to seniors so they may age in health, happiness and dignity.

We are a very active non-profit, multi-level retirement community nestled in Castro Valley in search of motivated individuals with a willingness to learn and the desire to make a positive impact on the residents that live within our community.

Baywood Court strives to provide the highest level of hospitality to each resident and guest within our facility.


See full job description
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