Jobs near San Mateo, CA

“All Jobs” San Mateo, CA
Jobs near San Mateo, CA “All Jobs” San Mateo, CA

Description

Private household in Menlo Park seeks PA with meticulous attention to detail to manage personal and household tasks. Candidate must be flexible to shift hours according to principal's needs (ie: schedule will typically be 40-50 hours per week, but may be 8 a.m.-5 p.m., 11- 7p.m., etc.). Must be available to work nights if needed.

PA will be responsible for heavy calendaring, planning travel itinerary, managing household vendors and staff, as well as event planning.

Experience Requirements


  • 4 years minimum recent experience as a PA in a private household with verifiable references

Educational Requirements


  • 4-year degree from accredited college or university

Qualifications


  • Valid driver's license 

  • Comfortable with a flexible schedule 

  • Must work well independently 

  • Tech savvy

  • Ability to remain focused, organized and committed

  • Experienced in PC and Microsoft Office 

  • Experience managing staff and vendors 

Responsibilities


  • Vendor Management


    • Scheduling & meeting with vendors who come to service equipment at the house, checking that projects are done well & in a timely manner



  • Managing Household Inventory


    • Amazon/product ordering, reconciliation of orders & returns management 

    • Inventory management of household supplies

    • Ability to research online for products and check reviews of products



  • Management of Household Maintenance


    • Work with contractor on servicing list



  • Management of Household Paperwork; Personal Assistant 


    • Scan/file and general office organization

    • Sort and open mail; help with general emailing and paperwork needs



Skills


  • Excellent people and customer service skills

  • Extensive and detailed travel planning 

  • Event planning 

  • Heavy calendaring 

  • Microsoft Office


See full job description

Smoke & Mirrors is interviewing candidates for our Salon Receptionist / Coordinator position at our Pacific Heights location. We are open Tuesday through Saturday and are looking for the right person to cover the closing shift on these days.

Hours are: Tuesday 2:00 - 7:30 Wednesday, Thursday and Friday 2:00 - 7:30 Saturday 1:00- 6:00 (Approximately 27 hours per week)

Front Desk Receptionist / Salon Coordinator Responsibilities:


  • Opening and/or closing the salon (key holder)

  • Checking messages (phone and email)

  • Answering phones

  • Scheduling appointments

  • Managing online schedules for 11+ Stylists

  • Greeting guests

  • Serving beverages

  • Checking out clients

  • Product sales & inventory

  • Cash register

  • Light housekeeping

Front Desk Receptionist / Salon Coordinator Requirements:


  • Professional and friendly demeanor

  • Excellent communication skills (verbal and written)

  • Basic computer skills

  • Customer service experience

  • Multi-tasking ability and respond well to instructions

  • Function well in a fast paced environment

  • Interest in fashion and beauty is a plus

  • Clean and stylish personal presentation is a must

Front Desk Receptionist / Salon Coordinator Benefits:


  • Fun work environment

  • Free hair services

  • Discounts on hair products

  • Commission on product sales

Job Type: Part-time

Salary: $16.00 to $18.00 per hour depending on experience. Increases based on performance.

Job Types: Part-time

Salary: $16.00 to $18.00 /hour

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

Experience:


  • relevant: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

Application Question:


  • Are you available to work all of the day/hours in this posting? If not what is your availability?

Additional Compensation:


  • Commission

  • Store Discounts

  • Other forms

Work Location:


  • One location

Hours per week:


  • 20-29

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects


See full job description

Smoke & Mirrors is interviewing candidates for our Salon Receptionist / Coordinator position at our Pacific Heights location. We are open Tuesday through Saturday and are looking for the right person to cover the closing shift on these days.

Hours are: Tuesday 2:00 - 7:30 Wednesday, Thursday and Friday 2:00 - 7:30 Saturday 1:00- 6:00 (Approximately 27 hours per week)

Front Desk Receptionist / Salon Coordinator Responsibilities:


  • Opening and/or closing the salon (key holder)

  • Checking messages (phone and email)

  • Answering phones

  • Scheduling appointments

  • Managing online schedules for 11+ Stylists

  • Greeting guests

  • Serving beverages

  • Checking out clients

  • Product sales & inventory

  • Cash register

  • Light housekeeping

Front Desk Receptionist / Salon Coordinator Requirements:


  • Professional and friendly demeanor

  • Excellent communication skills (verbal and written)

  • Basic computer skills

  • Customer service experience

  • Multi-tasking ability and respond well to instructions

  • Function well in a fast paced environment

  • Interest in fashion and beauty is a plus

  • Clean and stylish personal presentation is a must

Front Desk Receptionist / Salon Coordinator Benefits:


  • Fun work environment

  • Free hair services

  • Discounts on hair products

  • Commission on product sales

Job Type: Part-time

Salary: $16.00 to $18.00 per hour depending on experience. Increases based on performance.

Job Types: Part-time

Salary: $16.00 to $18.00 /hour

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

Experience:


  • relevant: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

Application Question:


  • Are you available to work all of the day/hours in this posting? If not what is your availability?

Additional Compensation:


  • Commission

  • Store Discounts

  • Other forms

Work Location:


  • One location

Hours per week:


  • 20-29

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects


See full job description

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


See full job description

Executive Assistant

P. Harrell Wines is a growing local wine business and the founder is looking for an assistant to stabilize her day-to-day and facilitate smoother follow-through on everything from responding to vendors and team members to helping with personal side-projects.

WHO ARE YOU: You’re an organized and detail oriented person who focuses on ensuring nothing falls through the cracks. You communicate clearly, early, and often. You have strong abilities with calendar management, following up on tasks and have strong organization skills.  You aren’t afraid to ask questions. You pride yourself on your adaptability to changing demands and you are clear about expectations with your boss. In essence, you are ready to take ownership of helping the head of a growing company manage her business and her life.

JOB RESPONSIBILITIES:

 Collaborate closely with founder to complete her daily, weekly, and monthly tasks

 Manage personal and business email accounts, send out daily responses, and keep everyone updated on necessary changes

 Support founder in creation and completion of her to-do lists. Keep track of any emails and documents that alter this list for easy reference

 Maintain smooth communication lines with owner, team members, vendors & clients

 Assist with managing the wine club until a wine club manager is hired

 Help the founder as she develops new business opportunities, keeping track of outreach and responses

 Facilitate prioritization and check-ins about side projects with an eye towards maintaining a realistic calendar that is achievable

REQUIRED SKILLS

 Adaptable to new projects and expectations

 Detail oriented approach to scheduling and communication

 Strong communication skills

 Cool head under pressure

 Willingness to ask questions and own mistakes

 Ready to communicate assertively with owner as necessary

PREFERRED SKILLS

 Computer savvy

 Energetic go-getter

REQUIRED EXPERIENCE

 1-3 years experience as administative or executive assistant

 Background in coordination, communication, and admin support

    BA preferred

Some evenings and weekend may be required, virtually, to assist with events.


See full job description

 

ADMINISTRATIVE SUPERVISOR/BOOKKEEPER - 

This position is primarily responsible for general office logistics in coordinating the day-to-day Berkeley, California physical office. This includes HR management.   Daily use of Quickbooks, Google Suite, MS Office and online banking/payment portals.  

Your schedule is yours to choose.

Reports to General Manager




Qualifications

. A minimum of 2 years of office management experience, strong business knowledge, solid communication skills and experience in payroll, fluency in QuickBooks, HR management and logistics. 

. Demonstrable leadership and ethical conduct consistent with company values. 

. Advanced knowledge of software such as Google G-suite, Microsoft Word and Excel, and research tools and databases. 

. A passion for technology and international cultures.

. Excellent English communication skills in writing and speaking.

. A self-starting and industrious attitude.

. Proficiency in a second language is a plus.

Please include your resume and specific (not “negotiable”) salary requirements and a short cover letter that gives us a great idea of who you are and why you think you are right for the job. NO PHONE CALLS regarding this position.

 


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu. Highgate also has a key presence in Barcelona. Highgate's portfolio of global properties represents an aggregate asset value exceeding $10B and generates over $2B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location

Located in the exclusive Nob Hill neighborhood,The Huntington provides guests with modern amenities and conveniences within a historic space. Guests can enjoy fine dining, a three level spa, beautiful rooms and suites as well as meeting and event spaces without ever leaving the property. The Huntington provides guests with the best location and amenities San Francisco has to offer.

Employment Status

Part-Time

Overview

The Spa Attendant/Front Desk Agent is responsible for assisting the spa staff in providing a unique and outstanding spa experience for our members and guests. He/she is also responsible for scheduling all spa related appointments, checking guests in and out, and assisting in all retail sales.

Responsibilities

Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

Greet and welcome all guests and members.

Check guests and members in and out: administer keys to locker areas.

Process transactions for all events, guest fees, membership fees, dues, etc.

Handle all administrative functions of the spa including: using Spa software, maintaining inventory of supplies, answering telephones, making appointments, and answering questions.

Must be the initial and complete source of information regarding what is available at the Spa and all procedures to ensure guest comfort (i.e. treatments, equipment and products).

Must be able to assist guests in the retail area.

Arrange for all spa appointments for ala carte services/activities and packages.

Must monitor appointments and ensure proper staffing to maintain sense of order and efficiency.

Assist guests and members with spa prescriptions.

Ensure facility is prepared for proper opening and closing each day.

Monitor and maintain the cleanliness and orderliness of the facilities including ensuring facility/amenities are in proper working order.

Provide Spa tours as necessary. Qualifications

High School diploma or equivalent and/or 1-year experience in a spa or related field preferred.

At least 1-year retail experience preferred.

Bi-lingual preferred.

Flexible and long hours sometimes required.

Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

Must be able to multitask and prioritize departmental functions to meet deadlines.

Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

Attend all hotel required meetings and trainings.

Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.

Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.

Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.

Must be able to cross-train in other hotel related areas.

Must be able to maintain confidentiality of information.

Must be able to show initiative, including anticipating guest or operational needs.

Perform other duties as requested by management.

Maintain a friendly and warm demeanor at all times.

Hygiene is key in this environment due to the close proximity of working with the clients. At no time is cigarette smoke allowed to be on the hands, clothes or breath of a spa employee during a shift.


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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


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Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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Job Description


Our Client, a leading luxury property management company, is seeking a Receptionist/Front Desk Coordinator to join their team in San Francisco! In this role, you will apply your exceptional interpersonal skills as you act as the first point of contact for all clients and visitors. The Ideal candidate is warm, engaging, and highly service oriented.


 


This is a contract role with hours of 8:00 AM – 3:00 PM.


 


Responsibilities:



  • Mange phone lines; answer and direct all incoming phone calls

  • Greet all incoming visitors and guests with a welcoming and friendly demeanor

  • Ensure organization of common areas including kitchen, reception, and conference rooms

  • Receive and route incoming packages, mail, and correspondence

  • Handle building security and guest check-in needs

  • Liaise with maintenance, security, and operations teams

  • Take on additional tasks as needed


 


Qualifications:



  • Previous customer service experience

  • Ability to remain calm and composed under pressure

  • Resourceful and ready to proactively solve problems

  • Excellent written, verbal, and interpersonal communication skills

  • Ability to work both independently and collaboratively

  • Exceptional organization and time-management skills

  • First-rate phone etiquette


 


Please submit your resume for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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344026BR

Title:

Receptionist

What you'll do... :

Do people>think of you as friendly? Are you able to work in a fast-paced environment?

H&R Block is seeking customer-centric seasonal Receptionists who can work in multiple locations with a flexible schedule during the tax season from January to April.

As a Receptionist in an H&R Block office, you'll be an integral part of showcasing our passion and pride and delivering on our purpose: To provide help and inspire confidence in our clients and communities everywhere.

After successfully working this tax season, you may find that you want to apply to return for subsequent seasons, or even apply for advancement.

What you'll do...


  • Greet clients in a personalized, friendly, and inviting manner


  • Match clients with the best-suited tax professional for their needs


  • Schedule clients how they would like to be scheduled


  • Handle client exits by ensuring all current and future needs are met


  • Maintain office cleanliness and organization of resources with team members


  • Other duties assigned


Job ID:

344026BR

Address1:

540 Ralston Ave

City:

Belmont

State:

California

What you'll bring to the team... :

What you'll bring to the team...


  • High School Diploma or equivalent


  • Experience working in a fast-paced environment


  • Previous experience in a customer service environment


It would be even better if you also had...


  • Sales and/or marketing experience


  • Ability to multi-task


  • Strong organizational and time-management skills


  • Knowledge of cash register operations


  • Knowledge and experience with a Windows based computer system


Bilingual candidates strongly encouraged to apply!

Posting Title:

Receptionist


See full job description

Job Description


In-Symmetry Spa is a unique spa located in the Mission/Potrero area of San Francisco. We provide deep tissue massage, facials, and waxing in a casual, calm, friendly environment. Please read more at www.insymmetry.com, www.facebook.com/insymmetrysf, or on Yelp to familiarize yourself with our program and our goals. We are not the average spa!


We are currently looking for GREAT receptionist. The ideal candidate is organized, outgoing, self-motivated with a professional appearance and positive attitude. Candidates should be detail oriented and able to handle conflict resolution with ease. Experience with spas/wellness and sales is a plus but not necessary.


Read more below:


Duties:


Reception: scheduling appointments, opening/closing, laundry, receiving payment, answering phones, selling memberships etcActing as a liaison between receptionists, employees, and owner; manage employees; distribute paychecks; update employee schedulesMaintaining front desk displays, signage, sidewalk displays, and tidiness; watering plants; general physical upkeep; filing documentsEnsure client satisfactionCompetency with scheduling software and Mac computersCreative troubleshooting!


Qualities:


Detail-oriented. Hard-working and reliable. You show up on time, and make best use of "down-time" at the studio to finish your many administrative duties. You take pride in doing the best possible work. Play well with others. You know how to read people, have great people skills, and can deal with people from a variety of backgrounds.Impeccable Communicator. You communicate readily and gracefully what you need and what you see the business needs. You don't hesitate to ask when you need help. Warm, engaging, social. You like people and know how to connect with them in a genuine way. Be the host of the space. Problem-solver. You take initiative to solve problems and find solutions that make it easier for staff and customers to do their healing work. You love the wellness industry! You are excited about working in a wellness center!


Keywords: organized, enthusiastic, extroverted, high standards, consistent, detail conscious, refined, grounded, mature, dependable, communicates, cooperates, efficient, sales experience


Please contact us via email with a resume, a brief introduction, and a photo if you wish. Please respond to these questions in your cover letter:


1. Why are you interested in working at a wellness center?


2. What do you do better than anyone you know?


3. Why should people get massage and facials?


Salary: Pay rate based on experience level


Required education: High school or equivalent


Job Type: Part-time - Full-time


Salary: $15.00 to $25.00 /hour


 


 


 


 



See full job description

Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A PERMANENT PART TIME POSITION 2:30 pm to 6:30 pm M-W-F.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


See full job description

Job Description


A busy ophthalmology clinic near the Montgomery BART station is looking for a medical assistant/receptionist to join our team.


We are seeking a motivated, friendly, and responsible person who is able to work in a dynamic, fast-paced environment. This position provides great exposure to the healthcare field. You will work directly with ophthalmologists (glaucoma specialists), optometrists, and patients. You will learn about eye medications, how to screen patients, and take full medical histories, as well as how to work closely with pharmacies and insurance companies. Punctuality and willingness to learn is a must. While experience is a plus, full training is available.


Responsibilities include:



  • Greeting and checking in patients

  • Answering multi-line phone calls

  • Addressing incoming faxes

  • Renewing prescription authorizations

  • Scheduling patient appointments

  • Verifying patient insurances

  • Filing and managing patient charts

  • Assisting with special projects and duties as assigned

  • Screen patients and take medical histories

  • Facilitating communication between patients and doctors


The qualified candidate will have:



  • Excellent communication, customer service, and multitasking skills

  • The ability to work independently and as a team in a fast paced environment

  • Good common sense

  • Good computer skills



See full job description

Job Description


 


Hello and thank you for applying to Brosnan Security,


We are looking for polished Security Officers that have customer service experience that want to join our team of professionals and enjoy a rewarding career. Full-Time or Part-Time / Day, Evening and Overnight shifts available in Sunnyvale, CA 94086.

This is an 80% receptionist security position and 20% walking patrol. Great starting opportunity for leadership positions. Job duties will include making ID badges and only allowing approved visitors in the building as well as many other day to day activities and events. You must permit only authorized persons to enter the premises, maintain proper controls and logs of visitors and suppliers, and enforce all of our client's security policies and regulations. You will also report all unusual circumstances or incidents to the Brosnan Security Command Center and must be thoroughly familiar with the premises to provide direction to local agencies. Paid 3-day training.


Brosnan is a drug free environment that requires a 5 panel drug test


Shift Times: Inside Patrol


8am-4pm


4pm-12am


12am-8am


 


What's available?


Weekends day and swings overnights 4PM-12AM and 12AM-8AM


Weekdays- Day and graveyard 8AM-4PM


 


Responsibilities:



  • Thoroughly examine doors, windows, and gates to ensure proper function and security

  • Report any facility issues such as fire hazards and leaking water pipes

  • Request emergency personnel for high-risk situations

  • Ensuring only badged employees enter the building and follow the proper protocol.


Qualifications:



  • Previous experience in security, customer service or other related fields is a plus

  • Customer Service Experience +

  • Familiarity with security equipment CCTV

  • Ability to handle physical workload

  • Strong attention to detail

  • Perform security patrols of designated areas on foot

  • Watch for irregular or unusual conditions that may create security concerns or safety hazards

  • Sound alarms or calls police or fire department in case of fire or presence of unauthorized persons

  • Permit authorized persons to enter property and monitors entrances and exits

  • Observe departing personnel protect against theft of company property and ensure that authorized removal of property is conducted within appropriate client requirements

  • Investigate and prepare reports on accidents, incidents, and suspicious activities. Maintain written logs as required by the post

  • Provide assistance to customers, employees, and visitors in a courteous and professional manner

  • Perform other duties as requested by our client's Facilities Management

  • Must have CA GUARD CARD

  • Must pass background check and drug test


Company Description

Founded in 1996 by Patrick J. Brosnan, Brosnan Risk Consultants (BRC), is a full-service protective, investigative and intelligence firm to a global network of clients. Headquartered in NY with branch locations in multiple states, Brosnan is one of the largest privately held providers of technology-driven security services. Brosnan’s mission is focused on leveraging manpower, data and technology to deploy smarter security for our customers.

Licensed in every state, BRC leverages the operational efficiencies of their 24/7 Global Command Center to ensure seamless Command, Control, Communication and Coordination of every security officer in the field. The unparalleled efficiency and effectiveness of our Command Center, and our fleet of Mobile Command Centers and SmartTrucks, has transformed Brosnan’s service delivery.

For almost 25 years, Brosnan has evolved as risk has evolved by providing security solutions that not only help protect against threats, but identify and mitigate issues before they become a threat.

Brosnan’s shift from the historical delivery of labor-based security to technology-infused risk mitigation solutions has provided a safer and more secure environment for our clients. The unwavering commitment to identify, test, and pilot innovative best-in-class security technologies has redefined our service delivery. Over its history, Brosnan has consistently seized opportunities to meet changing client needs.


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Job Description


We are seeking an Entry Level Office Assistant to join our team at our Bankruptcy Law Office! You will perform assorted clerical duties to assist the attorneys and paralegals.



Responsibilities:



  • • Plan and schedule appointments with new and current clients

  • • Greet clients

  • • Answer inbound telephone calls and make calls for staff as needed

  • • Scan and file documents

  • • Assist Lead Paralegal and Attorneys with mailings and copying of documents

  • • Perform all other office tasks as needed

  • Open new files and organize files for attorney docket.


Qualifications:



  • • Previous experience in a law office administration or other related fields

  • • Ability to prioritize and multitask

  • • Excellent written and verbal communication skills

  • • Must be able to pay attention to detail

  • • Must be able to organize

  • Must have excellent phone skills

  • Must be responsible and arrive on time


Full or Part Time available.


 


Company Description

We are a growing multi state Bankruptcy Law Firm.


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Job Description


We are seeking a Front-Desk Lobby Attendant to join immediately!!!


Responsibilities:



  • Respond to guest needs, requests, Taking temperatures

  • Keep records of guests

  • Communicate pertinent guest information to designated departments


Qualifications:



  • Previous experience in customer service, front desk service, or other related fields

  • Professionalism

  • Excellent written and verbal communication skills


Company Description

We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

Benefits:
Holiday Pay
Sick Pay
Bonus Pay
Medical Pay
Dental
Vision
Life Insurance
Direct Deposit

Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.


See full job description

Job Description


Do you have a positive attitude and warm spirit? Are you a person who likes to create a welcoming customer service environment? Premier Talent Partners' Contract Division is working with clients in the areas of tech, finance, and law to find Receptionists that can serve as the face of their organizations. The ideal candidates have excellent communication skills, with the ability to multi-task and prioritize effectively.




Responsibilities:



  • Greet visitors, provide excellent customer service and manage room accommodations

  • Manage office space, supplies, mail and maintenance

  • Maintain phone system, general communication and correspondence

  • Arranging travel, accommodations and scheduling

  • General administrative experience




Qualifications:



  • High school diploma or GED required

  • Exceptional people skills, positive energy and ability to think quickly on your feet and prioritize as needed

  • Fantastic written, verbal and time management skills

  • Excellent attention to detail, organization and general team player

  • Ability to multitask and effectively prioritize work requests




Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, Human Resources, Operations, and Customer Support roles.




Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


#LI-KK1


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


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Job Description

Dental Office- Front Office Receptionist /DA/RDA

We are looking for a friendly, personable, and enthusiastic FRONT OFFICE member to add to our stellar team! We have two beautiful and modern looking offices. One in Tracy and another in Newark, CA and are currently looking for someone to fill a Part time/full time front office position for both offices.

We want that "right person" to grow with our team, enjoy their time at work, be challenged with what they do, and make a difference in the lives of our patients.

You MUST HAVE experience in insurance billing, treatment coordinating, effectively scheduling patients and working as a team. We will train the right person if needed. We love our patients and we want someone that will be AWESOME on the phone and provide the BEST customer care to each and every one of them. We are looking to fill this position ASAP so if this person is YOU then apply immediately!!!

Remember- this is for a leadership type position so You must be great with people and wonderful with your co-workers. Dental front office experience is a MUST. Please keep that in mind when applying - we will only interview those who we feel are looking for the long term and are COMMITTED , responsible, organized, and punctual with the daily tasks.

*** DA/RDA are preferred. Spanish speaking is plus.

We look forward to talking to you and meeting you soon !!
Please send your resume for immediate consideration. We appreciate your time.

***Dental experience is Required***

kw: Office manager, dental receptionist, dental front desk, dental front office, dental biller, treatment coordinator

Company Description

Our Core Values-
Premium Experience
Highly Motivated
Proactive
Committed
Honest
Generous
Happy

We are high tech General dentistry offices in the Bay Area,Tri- valley and Central Valley that offers a wide variety of services at an exceptionally high level of quality and affordable prices.
Our offices are Ever-growing & Fun dental offices that aims to improve the smile of every person we see. We are the Best because of our Amazing Dental Team.


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Job Description


Title: Receptionist 
Location: Sunnyvale, CA
Pay rate: $19-$21/hr.
Temp to hire


A thriving scientific services company is seeking a Receptionist to manage administrative duties for their front office.  This is a temporary position, in which we are seeking someone upbeat, friendly, and enthusiastic to match our company culture.  

Essential Duties and Responsibilities


  • Office Support


    • Answer/Screen/Route all calls from multi-lined switchboard

    • Greet and welcome guests in a friendly manner

    • Maintain a clean, organized and professional office environment in the lobby/kitchenette

    • Maintain and facilitate conference room schedules as needed

    • Sort incoming mail

    • Maintain front desk manual

    • Place food orders as requested & submit invoices for payment

    • Actively support all departments in the organization



Please submit your resume in a PDF or Word format for immediate consideration. #5






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Job Description


Onsen Bathhouse and Restaurant

We are looking for a Spa/Bath attendant for our growing business. We are in search of a hardworking person with a professional demeanor. The ideal applicant would have some experience as an attendant in a spa, customer service, restaurants or a hospitality environment but we are willing to train the right person. We are looking for someone willing to learn and develop with our business. If you're up for the challenge please send us a resume and brief cover letter.

Qualities:
-Must be available to work weekends, and holidays
-Be able to multi-task in a busy environment
-Punctual, reliable, and confident
-Enjoys working with people
-Excellent communication skills
-Detail-oriented and self-directed

Spa/Bath Attendant duties include (but are not limited to):
-Greeting guests with a friendly smile and positive demeanor
-Explaining services, treatments, and procedures
-Problem solving and resolving guest issues
-Conduct bathhouse walk through ensuring that common areas, locker rooms, and treatment rooms are clean
-Restock supplies and control inventory
-Work cooperatively with the entire Onsen team to ensure a consistent quality of experience for all clients

Job Type: Part-time with option for full time in the future

Shifts: WEDNESDAY, SATURDAY & SUNDAY 3:30pm-10:30pm

We offer competitive pay, restaurant/bath discounts, and meals for our employees.

$16- 17 / hour + tips


 



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Job Description


Wonderful Opportunity for someone who is looking to work part-time!We are looking for a receptionist to work with us for the following dates:


March


Mondays, March 9th, 23rd and 30th


April


Mondays, April 6th, 13th and 27th

May
Mondays, May 11th, 18th and 25th

June
Mondays, June 8th, 15th and 29th

July
Mondays, July 6th, 20th and 27th

August
Mondays, August 10th, 17th and 31st

September
Mondays, September 14th and 21st

October
Friday, October 9th
Monday, October 26th

November
Monday, November 9th
Friday, November 27th
Monday, November 30th

December
Thursdays, December 24th and December 31st


JOB DESCRIPTION:
Provide superior hospitality while meeting and greeting all visitors and guests of Barclays. Representing both ISS and our Client in the most professional manners at all times.

PRINCIPLE DUTIES



  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

  • Directs visitors by utilizing employee and department directories; giving instructions.



  • Maintains security by following procedures defined in SOP, badge requirements and floor access controls.

  • Answer phones

  • Main point of contact for Building Security for receiving guests and visitors; contact host to announce visitor

  • Main point of contact for all Barclays employees on the floor; answer questions, help with requests

  • Maintain neat and tidy reception waiting area and conference rooms

  • Help maintain work space by notifying the appropriate Departments when service is needed, i.e. carpet cleaning, missing light bulbs, maintenance of Ladies Room, etc.

  • Handle any administrative tasks/requests for the floor as needed


  • Maintains safe and clean reception area by complying with procedures, rules, and regulations. This includes monitoring conference rooms and detailing usage.


Work Environment
Work is performed in an office setting.


Company Description

We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

Benefits:
Holiday Pay
Sick Pay
Bonus Pay
Medical Pay
Dental
Vision
Life Insurance
Direct Deposit

Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.


See full job description

Job Description


Squar Milner is currently seeking a Receptionist in our San Francisco office. Candidate must have a high level of confidence, effective communication skills, emotional intelligence, detail-oriented, ability to multi-task and operate with a high level of integrity and confidentiality while always exemplifying professionalism.


 


Responsibilities



  • Promote exceptional quality service on behalf of the Firm through quick, courteous and efficient phone answering and processing of calls.

  • Updates/maintains daily attendance/location schedules for staff

  • Update/maintain master phone lists for all locations


  • Receives/sorts/disburses incoming mail

  • Track/scan and upload Accounts Payable and Accounts Receivable invoices and statements into virtual file room

  • Receives and routes all incoming fax communications upon arrival

  • Maintain/replenish postage meter

  • Order all necessary office and kitchen supplies in order to maintain a sufficient inventory of supplies

  • Maintain kitchen and conference rooms including snack stations on two floors

  • Maintain conference room calendars

  • Building maintenance liaison; issues maintenance tickets and confirm issues are resolved

  • Reconciles courier invoices and enters expenses into time and billing system

  • Prepares overnight express packages and maintain accurate tracking log

  • Coordinate conference calls and video-conferences

  • Provide administrative support with copying, scanning, printing and scanning

  • Assisting on special projects as assigned


 


Knowledge, Skills and Abilities



  • Excellent attendance and listening skills

  • Ability to empathize with clients, demonstrate patience and handle difficult complaints, escalations and delicate situations

  • Demonstrate attention to detail and ability to “wear many hats”

  • Confident, forward-thinker with exceptional interpersonal skills and a proven ability to establish an instant rapport with clients and all levels of management and staff

  • Working knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint)

  • Knowledge of office equipment (phone system, fax machine, copier and postage meter)

  • Willingness to learn, be proactive, and mindful of the needs of others


 


Minimum Qualifications



  • At least two years’ progressive experience in a corporate environment.

  • High School Diploma or some college education

  • Professional appearance and effective communication skills

  • High degree of emotional intelligence and confidence that create a winning culture

  • Professional appearance and demeanor

  • Experience with general office support, scanning, photocopying, and receptionist coverage


 


Squar Milner is one of the nation’s 40 largest accounting firms as well as one of the seven largest independent accounting and advisory firms in California and is the fifth largest public accounting firm in Orange County.  Squar Milner has offices throughout Northern and Southern California as well as the Cayman Islands.


 


We have become one of Southern California’s largest accounting firms by offering strong compensation, and an authentic appreciation of our employees and clients. Squar Milner offers opportunities for growth, a balanced work-life approach to careers, an excellent benefit package and ongoing career development.


 


Our firm places a high value on teamwork, accountability and the ability to execute.  While Squar Milner’s work environment is fast-paced and entrepreneurial, we take time to listen to what our people have to say – their opinions matter and make a difference. 


 


Join Squar Milner and make a difference.


 


For additional information about Squar Milner, please visit our website at www.squarmilner.com.


 


#ZR


Company Description

Squar Milner is one of the nation’s 50 largest accounting firms as well as one of the largest independent accounting and advisory firms in California. Squar Milner has offices located throughout California and a combined operating experience exceeding 75 years.

Our financial and accounting professionals provide high-end tax, accounting and consulting services to closely held businesses and SEC companies, their owners, and middle-to-high net worth individuals. Our dedicated consultants provide high quality consulting in connection with litigation support, bankruptcy, outsourced accounting, business management and financial planning. We are a proud member of Allinial Global, an association of over 100 independent accounting and consulting firms. Based in North America, Allinial Global offers international support by connecting its member firms to providers and global networks of accounting firms worldwide.


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Job Description


One of our federal clients in downtown San Francisco is looking for an outstanding Receptionist/General Clerk to join their office on a long-term contract basis. This individual will be supporting a busy legal office with a wide range of duties and will be responsible for providing professional interactions for all guests and visitors. This is a high-profile office that is looking for the utmost professionalism. Role will interview and start as soon as possible, and has the possibility to be extended for up to 3 years!!


Tasks


The Contractor will perform tasks that may include but are not limited to the following examples:



  • Provide office clerical and administrative services to assist one or more professional, program, administrative or technical staff.

  • Secure statistical and or other information from files and related sources and input selected information into appropriate database or spreadsheet files. Sort, calculate and retrieve data for standard reports and logs. Produce or edit basic slide presentations.

  • Prepare electronic or hard copy correspondence if requested. Process recurring documents with responsibility for checking actions for obvious errors and omissions, and to determine subsequent processing requirements for relatively straightforward and recurring actions.

  • Operate copiers. Display working familiarity with essential machine features to ensure the required number of copies are produced in the proper format. Collate, staple and organize materials as necessary.

  • Provide Reception services as follows:

    • Operate multi-line phone and voicemail systems: receive, screen, log and process telephone calls.

    • Greet visitors, determine the nature of visits, log and issue visitor passes as necessary and direct visitors to the appropriate personnel, in accordance with office security and legal protocols.

    • Control access to the office and adhere to security regulations and procedures that govern visitors’ access to the office.

    • Inform appropriate management of potential security issues in a timely manner.

    • Accept delivery of routine correspondence and packages and notify recipients; contact appropriate personnel to accept summons and complaints.

    • Operate facsimile machines: receive, log and maintain control of faxes; assemble and organize proper number of pages; notify recipients or deliver to internal distribution boxes as appropriate.

    • Ensure messenger service picks up and delivers correspondence and packages as ordered; report any discrepancies between services ordered and services rendered to appropriate personnel.




Degree/Certifications Required:


  • Valid California driver’s license is required.

 


Knowledge and Skills:



  • Contractor personnel must possess excellent oral communication skills and the ability to think on his or her feet.

  • Must be able to work and interact professionally and effectively with all levels of staff.

  • Must be skilled in meeting and dealing with people in a courteous and tactful manner.

  • Must have the ability to maintain a calm demeanor and exhibit sound judgement under pressure.

  • Must have hands-on familiarity with a variety of computer applications such as the Microsoft Office suite of programs and other software programs used by the office. Must have knowledge of administrative operations.



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356743BR

Title:

Receptionist - Block Advisors

What you'll do... :

Do people think of you as friendly? Are you able to work in a fast-paced environment? Block Advisors is seeking customer-centric seasonal Receptionists who can work in multiple locations with a flexible schedule during the tax season from January to April.

Block Advisors in an H&R Block brand that redefined the tax preparation experience for individuals and small businesses with complex tax and business service needs. As a Receptionist in Block Advisors office, you'll be an integral part of showcasing our passion and pride and delivering on the H&R Block purpose: To provide help and inspire confidence in our clients and communities everywhere.

After successfully working this tax season, you may find that you want to apply to return for subsequent seasons, or even apply for advancement.

What you'll do...


  • Greet clients in a personalized, friendly, and inviting manner


  • Match clients with the best-suited tax professional for their needs


  • Schedule clients how they would like to be scheduled


  • Handle client exits by ensuring all current and future needs are met


  • Maintain office cleanliness and organization of resources with team members


  • Other duties assigned


Job ID:

356743BR

Address1:

655 High St

City:

Palo Alto

State:

California

What you'll bring to the team... :

What you'll bring to the team...


  • High School Diploma or equivalent


  • Experience working in a fast-paced environment


  • Previous experience in a customer service environment


It would be even better if you also had...


  • Sales and/or marketing experience


  • Ability to multi-task


  • Strong organizational and time-management skills


  • Knowledge of cash register operations


  • Knowledge and experience with a Windows based computer system


Bilingual candidates strongly encouraged to apply!

Posting Title:

Receptionist - Block Advisors


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Job Description


Peninsula Sports Medicine is a physical therapist-owned, outpatient physical therapy clinic, very close to SF. We are looking for a part-time employee (15-20 hours/week) to assist with various aspects of front office management.


 


Position requirements/qualifications



  • experience patient scheduling, health insurance verification, records keeping, accounts receivable management, and billing/collections.

  • Hold Associate or Bachelors degree or in progress

  • Great customer service and professionalism

  • Detail oriented

  • Ability to multitask

  • Works well on a team

  • Takes initiative and follow through with tasks

  • Good written and verbal communication skills

  • Flexible and tolerant attitude


Please follow these steps to apply:
1. Attach a current copy of your resume with references
2. Send a cover letter that includes:
(a) description of why you are applying for this job in particular
(b) your salary range/requirements
(c) your available start date and schedule for availability



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Job Description


We are a dental laboratory located in Burlingame and seeking an upbeat and self motivated individual for front desk receptionist position who can work in a fast pace environment in an organized and efficient manner.


 


Position Responsibilities:


* Answering high volume of calls


* Coordinating daily production


* Filing and other clerical tasks


* Data entry


 


Position Requirements:


* Positive attitude


* Excellent work habits: Punctual, reliable and professional at all times


* Must be computer proficient


* Excellent oral and written communication skills


* Efficient in prioritizing and handling multiple tasks in a fast paced environment


 


Office Hours:


Monday through Friday 8:30 to 12:30


 


 


 


 


 



See full job description

Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A TEMPORARY PART TIME POSITION 8:15 am to 12:30 pm M-W-F. Approximately 6-8 months.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


See full job description

Job Description


Insurance by Allied Brokers – Palo Alto, CA


Receptionist and Data entry Position available in friendly downtown Palo Alto independent brokerage: Insurance by Allied Brokers, 630 Cowper Street, Palo Alto, CA. 94301


• Must have excellent phone, communication, computer, and typing skills.


• Customer service experience.


• Familiarity with Applied Systems (TAM) or similar agency management system.


• Knowledge of Mercury, Travelers, Hartford, Allied, CIG, Fireman's Fund a plus


Compensation is a combination of a base salary & team bonus. Your level of pay depends on your skill, experience, and effort.


Benefits include medical, 5 days PTO, 10 days of vacation per year, 9 national holidays, and free parking.


Hours are 8:15 am to 5:15 pm Monday-Friday


• Principals only. Recruiters, please don't contact this job poster.


• do NOT contact us with unsolicited services or offers


Company Description

We've been around for a long time and are a stable, financially solvent company.


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