Jobs near San Jose, CA

“All Jobs” San Jose, CA
Jobs near San Jose, CA “All Jobs” San Jose, CA

Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


See full job description

Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


See full job description

About this position:

Job Title: Receptionist

Division: Administration

Department: Internal Services

Location (City/State): San Jose, CA

Employment Type: Full-Time

FLSA Status: Non-Exempt

About us:

Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

General Statement of Job:

The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.

Essential Job Functions:


  • Answer telephones and direct callers to the appropriate extension or provide requested information

  • Act as first point of contact for in-person visitors

  • Handle incoming and outgoing mail, including packages via express mail services

  • Order, receive, stock, and distribute office supplies

  • Order, receive, stock, and maintain kitchen areas including snacks, beverages, and paper goods

  • Assist with other related clerical duties such as photocopying, faxing, and filing

  • Perform other related duties as required

Minimum Qualifications and Requirements:


  • Must be 21 years old

  • Must have a valid Driver's License

  • Associates Degree as required or equivalent experience

  • At least one year of experience in a corporate office setting

  • Customer service or receptionist experience is highly desirable

  • Strong written and verbal communication skills

  • Proficient in Google applications (gmail, documents, spreadsheets, forms) and iOS Systems

  • A dependable team player with business maturity and enthusiasm

What we can offer:


  • Pay Rate: $16.00/hr

  • Health, Dental, Vision, and 401k for eligible employees

  • Paid Time Off including Sick/Safe Time

  • A dynamic and challenging work environment with opportunity for growth

Additional Information:


  • Security Industry Specialists, Inc.

  • Private Patrol Operator #PPO 13936

  • Private Investigator #PI 28063


See full job description

Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.

Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.

We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.

POSITION:

The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.

REQUIREMENTS:


  • Excellent sales, communication, and customer service skills required

  • Goal-oriented with an ability to achieve sales in memberships, retail, private training, and teacher training

  • Ability to learn and use the Club Ready software system

  • Ability to stand or sit for up to 8 hours throughout the workday

  • Hearing sufficient to understand conversations, both in person and on the telephone

  • Must be able to work under pressure and meet tight deadlines

  • Must communicate professionally and effectively to clients and colleagues

  • Must have excellent public speaking skills

  • Must have proficient computer skills

  • Valid drivers' license, proof of insurance, and access to reliable transportation.

RESPONSIBILITIES:


  • Execute sales process of lead generation, follow up, and close

  • Conduct tours of the studio while establishing a relationship and targeting prospective member's needs and wants

  • Maintain acceptable level of personal sales production

  • Emphasize and enforce objectives of the studio as a fitness and wellness provider

  • Present available services to current or prospective members

  • Book quality appointments to achieve monthly sales quota

  • Participate in special events (health fairs, grand openings, marathons, and community and hospital events) to promote the club

  • Assumes responsibility for developing selling skills

  • Other duties as assigned

COMPENSATION & PERKS:


  • This position offers a competitive base salary

  • Commission paid on sales

  • Opportunity for bonus based on performance

  • Opportunities for growth within the studio including additional sales and management positions

  • Club Pilates unlimited membership

  • Team member discount on retail

  • 401K


See full job description

The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel

Competencies

The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence

Passionate

Collegial

Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.


See full job description

Job Description


This staff is in charge of all customer facing functions in the clinic. The back office maintenance part of job is simple.


Requirements:


1. Work hours 32-40/wk, need to work Saturdays, take 1-2 weekdays off


2. Bilingual, English and Mandarin


3. Basic medical office supply purchasing


4. Good at software, data analysis using excel or other tools. Work also need to build presence on social media. Excel at this part of job will generate quarterly bonus.


Although we don't offer medical insurance, we take care of your family's healthcare needs in the clinic.



See full job description

Job Description

Are you reliable, trustworthy and fun?  If yes, this might be just the right opportunity for you.  We are looking for an amazing person with strong customer service skills to join our awesome team.  We like to work hard and have a good time.  Our ideal candidate is detail oriented, a great communicator, and has a good sense of humor.  The administration tasks would include answering the phone, distributing emails and voicemails, greeting our customers, keeping our office organized and fully stocked, sending out gift cards to our referral relationships, managing our social media account, and lending a hand to our team when needed with projects.  If this sounds like the perfect opportunity to you, please contact us today!

Company Description

Focusing on new home purchases and relocations Our office has over 200 years of insurance experience Second Generation State Farm Agent Mother of two beautiful children State Farm Agent since 2008 Silver Scroll Agent Woodside Priory School Alumni University of California, Santa Barbara, B.A. Member of the Menlo Park Rotary Club Member of Silicon Vally Association of Realtors Serving Atherton, Stanford and Sharon Heights We conduct Insurance Reviews to go over your coverages For all your Home, Auto and Life Insurance needs We insure small businesses and Not for Profits Looking for someone to help with HOA insurance We conduct relocation insurance reviews


See full job description

Job Description


 


We are looking for an amicable, organized team player that is able to multi task. Must have great interpersonal skills and communication.


Responsibilities include:


· Scheduling Appointments


· Answering Phone Calls


· Calling Dental Insurance Companies


· Verifying Insurance Benefits Online & By Phone


· Checking Voicemail Messages


· Following Up with Emails


· Calling Dental Offices to Request Referrals and Xrays


· Filing


· Scanning


- Accounts Receivable


· Organizing and Preparing Charts for the Week and Weeks Ahead


· Maintaining Reception Area and Coffee Station


· Checking In Patients


· Familiar with Oral Surgery Procedures and Terminology


· Quick Learner


· Capable of Working Well with Others


· Works Well Under Pressure



See full job description

Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. 

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


See full job description

Job Description


 


We are a small construction company seeking a Receptionist/Office Assistant.
The ideal candidate should be a friendly "people person" who is professional, proactive, energetic, and have great communication skills.


Some of the responsibilities include:


Office receptionist
Answering telephone calls


Scheduling estimates
Provide administrative support to all staff
Maintain and update office files
General office duties


Experience/Skills required:


Minimum 2 years of office experience.


Construction Office experience is a plus.


Proficient in Word and Excel.


Bilingual - Spanish


Fast learner


Ability to manage and complete multiple tasks and assignments


Ability to use independent judgement to plan, prioritize and organize diversified workload


Exceptional verbal and written communication skills


Attention to detail is a MUST!


Capable of working independently or collaboratively.


******In need of someone who can start Right Away *****


**** Position is Part time 3- 5 days a week Monday to Friday from 8:30-5:00pm (times may very) (flexible hours) *******


If you meet the above qualifications, please email your resume and included your contact information.


 


Salary: $20.00 to $25.00 /hour Depending on Experience



See full job description

Job Description


Premier is looking to fill a Receptionist/Office Admin Role for our client in Palo Alto, CA. The Receptionist is responsible for providing all customers with a warm and welcoming first impression of the company. This person will also help support general office operations ensuring that all guests and employees have a consistently positive experience while at the office.




RESPONSIBILITIES:



  • Be present and act as the face of the office by greeting all guests upon their arrival

  • Escort guests to meetings, offering beverages, snacks, etc.

  • Answer phones and direct calls to appropriate extensions

  • Book and maintain office conference room space (liaising with other offices)

  • Manage inventory of kitchen, bathroom, and general office supplies, placing orders when appropriate

  • Order and manage team lunches

  • Liaise with appropriate building contacts at other offices to support functional office operations

  • Help with clerical tasks as needed (i.e. FedEx, photocopies, scanning, business card uploads, check requests, etc.)




QUALIFICATIONS:



  • Professional appearance and demeanor

  • Strong verbal and written communication skills

  • A client-service-oriented mindset and level of comfort interacting with a wide variety of people/personalities

  • Background in customer service, preferably in an office setting

  • Ability to work in a fast-paced environment with constantly changing priorities

  • Extremely organized and detail-oriented with a demonstrated ability to multitask effectively

  • Demonstrated willingness to “go the extra mile” and do what it takes to get the job done

  • Proactive with the ability to take initiative

  • Cooperative team spirit




Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, and Customer Success roles.


 


Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


#LI-GO1


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


See full job description

Job Description

Greets vendors, customers, job applicants and other visitors and arranges for transportation services when needed. May operate a switchboard to route incoming calls and place outgoing calls. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager.

Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.


See full job description

Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A PERMANENT PART TIME POSITION 2:30 pm to 6:30 pm M-W-F.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


See full job description

Job Description


We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

QLM Inc. is a General Engineering Contractor operating in the commercial and industrial sectors. We specialize in site landscape construction, concrete construction, asphalt paving, irrigation. Our staff provides the experience and expertise necessary to deliver quality projects.

.


See full job description

Job Description


 


Our client, the world's number one streaming site is looking for a Receptionist at their Los Gatos HQ for 6 months, who will act as the first point of contact for all guests and candidates, provide general assistance to visitors and internal employees, and deliver exceptional customer service with enthusiasm. 


 


General Responsibilities:



  • Provide excellent service by greeting guests, candidates and visitors to ensure they have a stunning lobby experience


  • Communicate and coordinate with internal employees for guest & candidate arrival




  • Assign, monitor, and complete employee requests via HelpDesk ticketing system, Slack channels, email distribution lists, and front desk walk-ups.


  • Partner closely with key stakeholders including Nerds (IT), Talent Coordinating team, Employee Services, Security, and the broader Workplace team 


  • Ensure reception area is tidy and stocked with necessary supplies


  • Manage distribution of access badges for all new and current employees


  • Create new hire materials and help facilitate the onboarding experience


  • Perform administrative tasks such as compiling reports, performing audits, tracking data, scanning, etc.


  • Improve current workflows and processes through innovation


  • Assist the Workplace Team with special projects as needed




 


Requirements:  



  • 1-2 years administrative support or customer service experience 


  • Must be a team player, flexible, and professional


  • Must be organized and detail-oriented


  • Ability to multi-task and work in a fast-paced environment


  • Ability to be resourceful and proactive


  • Experience with Google Drive (Google Docs, Google Sheets, etc.) is preferred




See full job description

Job Description


 



  • Ordering office supplies and kitchen supplies

  • Assisting with filing for HR and Finance

  • Supporting HR Generalist's calendar

  • Answering light phones up front

  • Great communication skills and presentable first face of the company

  • Sort and distribute mail

  • Assist with company functions as necessary

  • Business casual attire and Friday jeans are ok

  • Excel, Word and MS Office and Outlook email

  • Must be able to handle confidential information and sensitive matters with judgement and confidentiality


Requirements:



  • 2-3 years of Reception/Clerical experience

  • MS Office experience

  • Friendly and professional

  • Ability to multi-task


Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.


See full job description

Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


See full job description

Job Description

About: Breast Imaging Specialists is a unique full service breast imaging center in South Bay dedicated to women's breast health. Our mission is to provide the highest quality of interpretation for breast cancer detection through the most technologically advanced and innovative solutions. Our goal is to go above and beyond expectations of detection and diagnosis. We offer a full range of breast imaging modalities specifically catered to our patients' needs. We have experienced fellowship trained physicians specializing solely in breast imaging and intervention and mammography trained technologists.

Required Skills: We are looking for an experienced front desk receptionist who believe in womens' breast health. The receptionist will be required to (a) perform check in and check out duties and schedule appointments and answer and make phone calls (b) be able to create electronic folders of next day appointments and be familiar with excel spreadsheets (c) be able to scan referral forms and incoming CDs (d) be familiar with using an electronic scheduling system, and (e) should have the ability to work independently with minimal direction in a fast paced environment (f) experience with insurance eligibility and authorizations

Qualifications: Prior experience in a fast paced medical office

Minimum Experience: (a) Three years of front desk experience (b) Ability to learn and utilize computerized patient care management system (c) Ability to understand and follow verbal and written instructions and communicate effectively

Benefits: We offer competitive compensation salary with benefits and growth opportunities in a pleasant and rewarding working environment.

Company Description

Mammography imaging center providing outstanding patient care in south Bay Area. We offer competitive compensation salary with benefits and growth opportunities in a pleasant and rewarding working environment.


See full job description

Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A TEMPORARY PART TIME POSITION 8:15 am to 12:30 pm M-W-F. Approximately 6-8 months.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


See full job description

Job Description


We are seeking an experienced Receptionist (full time or part time (3 days a week). The Receptionist is actively involved in all areas of the company. She/he needs to have a full understanding of what is occurring in the day-to-day operations of the company to assist clients, subcontractors/suppliers, and service employees that daily are in contact with the company. It is extremely important that the receptionist be aware that she/he is the first point of contact for our company and therefore needs to present a good impression and interact with people in a friendly business-like manner. At all times the receptionist needs to be aware that there is only one time to make a first impression.


General responsibilities include, but are not limited to (these duties may change with business practices):


 


- Answer incoming calls and route them to the appropriate person in the office, voice mail, or the proper jobsite.


- Greet people (clients, employees, subcontractors/suppliers) as they come into the office.


- Place outgoing calls as requested or required.


- Provide mail services including sorting, opening, date stamping, and logging of outgoing/incoming mail


- Process packages; distribute and send (US Mail, UPS, Federal Express, local, overnight delivery service)


- Filing and making files.


- Assist in the distribution of the employee paychecks on Thursday’s from the reception desk.


- Miscellaneous clerical documentation.


- Maintain office equipment in the front lobby.


- Order office supplies.


- Print JIP’s weekly.


- Assist Departments on special projects as needed.


- Send, receive and office faxes.


- Type memos, letters, transmittals, and listings as backup and may organize / alphabetize filing.


- Perform additional assignments per supervisor’s direction.


- Manage conference rooms calendars.


- Keep front office, reception area, and conference rooms presentable.


- Attend required meetings.


 


Preferred Qualifications


 


- Minimum of five years performing Reception and clerical duties.


- Computer literate in Microsoft programs


- Must be detail oriented, thorough, well organized and effectively manage time


- Develop and maintain effective communication with all employees.


- Ability to operate a multiple line telephone system to relay incoming calls.


- Data Entry, Record keeping, Filing, Multi-tasking experience is required.


- Excellent customer service skills.


- Excellent written and verbal communication skills


- Knowledge and experience in the construction industry, a plus.


- Bilingual in Spanish and English, preferred.


Company Description

About Bothman Construction

Robert A. Bothman provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Robert A. Bothman complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings.

Robert A. Bothman Construction is a full-service, family-owned construction and general engineering company with offices in California and Hawaii. Founded in 1978, we are a recognized industry leader offering a full complement of pre- construction and construction services for public, commercial, industrial and privately owned projects. Our expertise covers a wide range of construction and general engineering specialties including: Sports & Recreational Facilities, Educational Facilities, Site Development & Heavy Engineering, Structural & Architectural Concrete, Solar & Renewable Energy, Stormwater Management and RABcrete TM Pervious Concrete. We believe in providing exceptional value and service to all of our clients and believe that dedication and hard work is the key to unlocking our continued growth and success.

Our headquarters are located in Santa Clara, California.


See full job description

Job Description


Aborn Pet Hospital is seeking a part-time and full-time receptionist who loves to work with animals and people. Our clinic see's dogs & cats and occasionally small animals like hamsters, rats, guinea pigs, rabbits, and some birds for routine nail and wing clipping. Clinic hours are Mon to Thur 8 AM to 7 PM, Friday 8 AM to 6 PM, Saturday 9 AM to 4 PM.


We have an in-clinic Idexx Diagnostic Systems for Bloodwork, Urinalysis, Digital Xrays, Ultrasound. We are 90% paperless.


We are looking for someone with the following qualities and whom will perform these tasks but are not limited to:



  • Energetic


  • Positive


  • Upbeat personality


  • Takes initiative


  • Commitment to the needs of the clinic


  • Punctual


  • Willingness to teach others and share ideas


  • Openness to diversity


  • Adaptability to change and a flexible schedule


  • Accountable


  • Able to see big picture


  • Professional and caring when dealing with patients/clients/ and maintain a professional appearance and attitude



Knowledge, Skills, and Abilities (including but not limited to):



  • Excellent client service skills


  • Cornerstone Practice Management software experience a plus


  • Excellent phone skills


  • Computer skill preferred


  • Excellent communication skills


  • Ability to work in a team oriented environment


  • Organized and detail oriented, ability to take direction, ability to handle money accurately and honestly


  • Possess sound decision making skills and multi-task while working in a stressful environment



Duties:



  • Client service


  • Answer phone calls


  • Take accurate messages and book appointments


  • Maintain digital charts and computer records


  • Pharmacy and retail sales


  • Marketing implementation


  • Maintenance/ housekeeping


  • Financial responsibilities



 


Education and Physical Requirements:



  • High school diploma or equivalent required


  • Must have experience working in the public (ie: restaurant, retail or service business)


  • Experience in a veterinary hospital or doctor’s office is a plus and moves you ahead of the line


  • Dependable attendance is required


  • Must be able to lift 40 pounds


  • The ability to walk, bend, stand or reach constantly during a minimum 8-hour day



We offer:



  • A variable schedule Mon-Saturday


  • Competitive wages


  • Medical/ dental/ insurance


  • Some paid holidays


  • CE opportunities


  • Paid vacation for Full time employees


  • Discount on services and medications for employee pets


  • Some traveling may be required



Company Description

We are a single doctor practice located in the East Bay Area in Fremont California. Our clinic see's dogs & cats and occasionally small animals like hamsters, rats, guinea pigs, rabbits, and some birds for routine nail and wing clipping. Clinic hours are Mon to Thur 8 AM to 7 PM, Friday 8 AM to 6 PM, Saturday 9 AM to 4 PM.


See full job description

Job Description


We are currently seeking an Administrative Assistant for our Fremont location. The opportunity requires professionalism, can do attitude, communication skills and customer service, and assisting departments when needed. Training will be provided.


Responsibilities:



  • Maintaining Front Office- Opening/Closing the office

  • Filing

  • Answer phone calls- screen and transfer

  • Opening Door to Greet Guests and sign in

  • Receive and sort mails

  • Shipping

  • Maintaining Break Room

  • Scheduling Technicians

  • Create Cases for Incoming Service Calls

  • Closing and Invoicing Service Tickets

  • Customer Service calls


 


Education and Experience



  • High School Diploma

  • 2 Years Administrative experience preferred

  • Excellent communication skills and customer service focused

  • Positive attitude and cheerful demeanor

  • Must be punctual with a great attendance record

  • Strong work ethic


Compensation:


  • $15 to $20 hourly-DOE

Telepath Corporation offers competitive compensation to all of its employees as well as comprehensive benefits which include: Medical, Dental, Vision, 401k, Paid-Time-Off, Holiday pay and much more.


Company Description

We are wireless communication systems integrator, Telepath Corporation, has been in business since July 1978. Our core business is to provide command and control programs, which include Complex VOIP Two-Way Radio Systems, Security Camera Systems, access control, wireless networking, emergency vehicle build-up, and RF Signal Re-Enforcement to high-tech manufacturing, transportation, utilities and public safety entities around the world. No matter what your organizations mission, your communications network is critical to its success. Your end users are on the move, demanding instant access to people and information. They need communication that is reliable, secure and always available, whenever -- and wherever -- they need to be in touch. We have integrated networks across both geographic and technology boundaries, providing improved reach, performance and reliability at the same time.


See full job description

Job Description


Our Pleasanton based, growing dental practice is looking for a Front Office receptionist. We are looking for a peoples' person with excellent communication skills and a team-player with a positive, problem-solving attitude. This is a great career opportunity, with lots of room for growth. Our modern, hi-tech office offers you a great work environment. Our focus on high quality dentistry and high customer satisfaction provides you with a rewarding experience. You get to utilize your interpersonal skills in our fast-paced, result-oriented team.



  • At least 1 year experience at a dental office in the following areas is required*:

  • Patient scheduling/recalls, and other typical dental office front desk duties.

  • Checking online insurance eligibility/benefits

  • Treatment planning/presentation

  • Financial co-ordination

  • Cross-training for back will be a plus


If you are an experienced Dental Assistant, but do not have front experience, we will be happy to train you.


 


Salary: depending on candidate experience



See full job description

Job Description


Construction company in San Jose ca.


1.Essential duties:



  • a notary a plus

  • a bachelors or work experience in accounting finance

  • must have good communications for collections on phone or in writing

  • excellent in leadership and team work skills

  • ability to multitask on various projects,work well under pressure to meet deadlines

  • must be ale to use computer and learn accounting software

  • Accounting functions related to a/r a/p and billing

  •  


2. Requirements:



  • Accounting/finance degree

  • Strong leadership skills

  • Excellent/communication/writing


3. Please send cover letter with compensation and work experience.


 


 


 


 


 


 


Company Description

We are looking for a detailed,t .A employee who has the mindset to produce quality work for the company and his / hers career growth for advancement .One who is friendly and motivated with the desire to excel in all areas of professionalism.


See full job description

Job Description

Dental Office- Front Office Receptionist /DA/RDA

We are looking for a friendly, personable, and enthusiastic FRONT OFFICE member to add to our stellar team! We have two beautiful and modern looking offices. One in Tracy and another in Newark, CA and are currently looking for someone to fill a Part time/full time front office position for both offices.

We want that "right person" to grow with our team, enjoy their time at work, be challenged with what they do, and make a difference in the lives of our patients.

You MUST HAVE experience in insurance billing, treatment coordinating, effectively scheduling patients and working as a team. We will train the right person if needed. We love our patients and we want someone that will be AWESOME on the phone and provide the BEST customer care to each and every one of them. We are looking to fill this position ASAP so if this person is YOU then apply immediately!!!

Remember- this is for a leadership type position so You must be great with people and wonderful with your co-workers. Dental front office experience is a MUST. Please keep that in mind when applying - we will only interview those who we feel are looking for the long term and are COMMITTED , responsible, organized, and punctual with the daily tasks.

*** DA/RDA are preferred. Spanish speaking is plus.

We look forward to talking to you and meeting you soon !!
Please send your resume for immediate consideration. We appreciate your time.

***Dental experience is Required***

kw: Office manager, dental receptionist, dental front desk, dental front office, dental biller, treatment coordinator

Company Description

Our Core Values-
Premium Experience
Highly Motivated
Proactive
Committed
Honest
Generous
Happy

We are high tech General dentistry offices in the Bay Area,Tri- valley and Central Valley that offers a wide variety of services at an exceptionally high level of quality and affordable prices.
Our offices are Ever-growing & Fun dental offices that aims to improve the smile of every person we see. We are the Best because of our Amazing Dental Team.


See full job description

Job Description


 


The Wellness Center Receptionist serves as a primary point of contact and support for guests during their experience. They are responsible for performing the day-to-day operations of the Wellness Center while maintaining a friendly, effective and efficient atmosphere. This is a front-facing, customer service driven position that requires an excellent communicator, welcoming personality and administrative multitasker.


 


QUALIFICATIONS



  • Local to Milpitas, CA and available to work on-site full time 40 hours per week.

  • College degree preferred.

  • 2 years of experience working in a Wellness Center, Spa or Medical Office preferred.


 


COMPETENCIES & SKILLS



  • Aligns with the core ethics of Kerala Ayurveda.

  • Excellent communication skills including command of the English language in written, oral and electronic communications.

  • Technologically focused: experience with CRM, retail POS, Microsoft Office and Google Suite required.

  • Customer Service training and experience.

  • Able to multitask and handle challenging scenarios with ease.

  • Light accounting, inventory and general “housekeeping” for the office.


 


RESPONSIBILITIES



  • Greet guests and schedule appointments for Wellness services with accuracy.

  • Maintain complete confidentiality in all guest matters in accordance with company policy.

  • Ensure a clean and well-organized work area, delivering excellent communication and administration services

  • Ensure adequate stock of supplies and equipment, keeping inventory and reorder as necessary.

  • Enroll guests in special programs or memberships. Actively promote the Wellness Center, treatments, services, consultations and retail, as well as programs, promotions and discounts when available.

  • Provide detailed descriptions of Wellness treatments, packages, services, facility features, and hours of operation.

  • Provide excellent communication and professionalism with phone, email, and verbal responses and requests.

  • Receive payments for goods and services and properly account for all transactions and money. Reconcile daily sales, deposits, and receipts as outlined in Standard Operating Procedures and Protocols.

  • Ensure that the check-in and payment processes are handled in accordance with company policy by processing cash, credit card, and transactions accurately

  • Maintain facility by checking equipment, stocking supplies and performing light cleaning.

  • Ensure proper coverage of reception when it is necessary to leave the area.

  • Assist as needed with lifting and storing equipment, product displays, and preparing for special events.

  • Maintain a positive attitude and contribute toward a quality work environment.



See full job description

Job Description


Shift: 9am to 4pm Monday through Friday.


Job Description:
Greets vendors, customers, job applicants and other visitors, and arranges for transportation services, when needed
May sort mail
May operate a switchboard to route incoming calls and place outgoing calls
Receptionist and/or Admin experience is a plus, but not required.


Company Description

About BCforward
BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full-service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward’s team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.

www.bcforward.com


See full job description

Job Description

 Summit Veterinary Hospital is located in the Santa Cruz Mountain, just minutes away from Los Gatos, Campbell, Saratoga, Scotts Valley and Santa Cruz.  We Currently have a full time position available in reception.  And part time positions available for Technicians (RVT) preferred, and Kennel attendants.  Full time position benefits include sick pay, vacation pay, paid holidays, animal veterinary services discounts, health and dental insurance and 401k.  We are a busy family run hospital and kennels. Please send resume to Mary Madden at Summitveterinaryhospital@verizon.net  or fax resume to (408)353-3871, our phone number is (408) 353-1113 


See full job description

Job Description

 Summit Veterinary Hospital has a position available for an energetic people person, who likes to smile and can multitask! We are located in the Los Gatos foothills, just minutes from Los Gatos, Campbell, Scotts Valley, and Santa Cruz.  Full time benefits include: Health and dental insurance, vacation, sick and holiday pay, 401k and animal services discounts.  


See full job description

Job Description


LONG TERM - PART TIME POSITION


Do you enjoy communicating with people, managing schedules, and solving problems in a busy office
environment? Are you great in multitasking, working as part of a small team, and like to take the initiative to get
things done? If so, we would love to talk to you!


A Jewish non-profit in mid-town Palo Alto is seeking an administrative assistant to work closely with
the Executive Director, Office Manager and staff. Knowledge of Jewish traditions is not required.


Requirements:
• At least two years’ administrative experience in a busy office or similar experience
• Ability to multitask and prioritize duties
• Excellent interpersonal, communication and organizational skills
• Strong attention to detail and accuracy
• Problem-solver with a natural inclination to take initiative
• Proficiency using Microsoft Office Suite, including Excel, familiarity with database/CRM
management, Google apps.
• Ability to maintain confidentiality and exercise discretion, project empathy and give all callers
the appropriate attention.
• Proficiency in writing, editing and proofreading.
• Team player willing to “do what it takes” to help the success of the organization, and at the same
time ability to work independently and efficiently


Job duties include, but are not limited to:
• Greeting people in person and on the phone
• Assisting Office Manager with daily tasks
• Managing Executive Director’s schedule
• Managing follow-ups for the Executive Director’s phone calls and meetings
• Maintaining CRM (Client Relationship Management) database to enter and track donations, retrieve
contact information, create periodic spreadsheets, and process forms.
• Assisting the Executive Director’s outreach materials (for example, editing weekly email newsletter
and announcements, drafting occasional letters and collaborating on occasional flyers)
• Assisting with publicizing programs and events (through emails, direct mail and social media)
• Writing on-going and end-of-year donation receipts/letters, using CRM database.
• Overseeing the purchase, sale and inventory of religious items and books
• Basic office tasks including filing, keeping spaces organized, etc.
• Ordering and maintaining office supplies
• Assisting Rabbinic staff, as necessary (e.g., taking messages, directing calls, scheduling meetings)


Position Part Time 20-25 hours per week
Compensation: $19-$22 per hour based on experience
Chabad of Greater South Bay is an Equal Opportunity Employer.


Company Description

Our non-profit organization is dedicated to serve the Jewish community in any way possible, from daily services, running a preschool, summer and winter camps, celebrating all holidays, social services and much more.


See full job description
Previous 1
Filters
Receive Receptionist jobs in Washington, DC in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy