Jobs near Fremont, CA

“All Jobs” Fremont, CA
Jobs near Fremont, CA “All Jobs” Fremont, CA

Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.

RESPONSIBILITIES AND DUTIES


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.

QUALIFICATIONS AND REQUIREMENTS


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.

 

HOW TO APPLY:

Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour

Experience:


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)

Location:


  • Redwood City, CA 94063 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Bonuses

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

Setting:


  • Education

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Payroll

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required

  • 8 hour shift


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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 

REQUIREMENTS


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills


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  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:


  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:


  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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Beau & Bella A Modern Day Spa in San Ramon is looking for 1 Full -Time & 1 Part-Time Time Spa/Guest Coordinator with an amazing personality! The spa is opened 7 days a week from 10 am to 6 pm on Saturday - Monday and 10 am to 7 pm on Tuesday - Friday. Full-time hours will be provided for a minimum of 35 hours per week and Part-time hours will be provided for a minimum of 16 hours per week.

This position is ideal for someone wants to learn all fun things about the spa business. We provide all of our employees with a friendly, team-oriented work environment with service perks. If you are passionate about helping others and being surrounded by all things beauty, we want to meet you!

Job Description/Qualifications

*Great customer service skills and professional demeanor

*Maintain a working knowledge of all services and products offered by the spa

*Greet and correspond with customers

*Schedule spa appointments

*Answer phones, check emails and voicemails

*Sell retail products

*Open and Close Spa

*Maintain cleanliness of the Spa and retail areas

*Perform fun ad-hoc projects

*Multi-task efficiently

*Communicate as a team with the nail technicians and estheticians

*Offer the highest level of personalized service while maintaining a positive, enthusiastic, and helpful attitude

*Must be able to work Fridays & Saturdays, evenings and some holidays

*At least 1-year customer service experience

Hourly plus commission

For consideration, please send your resume to the reply email listed.

Feel free to also drop off a resume at our location.

11040 Bollinger Canyon Road, Suite H, San Ramon, CA

Check us out at www.beaubellaspa.com

Job Type: Part-time & Full-time (must be able to work weekends and holidays)

Salary: $14.50 to $16 /hour (Depends on Experience)

Required experience:


  • customer service: 1 year

  • amazing personality

Job Type: Full-time

Salary: $14.50 to $16.00 /hour

Experience:


  • customer service: 1 year (Required)

Location:


  • San Ramon, CA 94582 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Commission


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About this position:

Job Title: Receptionist

Division: Administration

Department: Internal Services

Location (City/State): San Jose, CA

Employment Type: Full-Time

FLSA Status: Non-Exempt

About us:

Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

General Statement of Job:

The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.

Essential Job Functions:


  • Answer telephones and direct callers to the appropriate extension or provide requested information

  • Act as first point of contact for in-person visitors

  • Handle incoming and outgoing mail, including packages via express mail services

  • Order, receive, stock, and distribute office supplies

  • Order, receive, stock, and maintain kitchen areas including snacks, beverages, and paper goods

  • Assist with other related clerical duties such as photocopying, faxing, and filing

  • Perform other related duties as required

Minimum Qualifications and Requirements:


  • Must be 21 years old

  • Must have a valid Driver's License

  • Associates Degree as required or equivalent experience

  • At least one year of experience in a corporate office setting

  • Customer service or receptionist experience is highly desirable

  • Strong written and verbal communication skills

  • Proficient in Google applications (gmail, documents, spreadsheets, forms) and iOS Systems

  • A dependable team player with business maturity and enthusiasm

What we can offer:


  • Pay Rate: $16.00/hr

  • Health, Dental, Vision, and 401k for eligible employees

  • Paid Time Off including Sick/Safe Time

  • A dynamic and challenging work environment with opportunity for growth

Additional Information:


  • Security Industry Specialists, Inc.

  • Private Patrol Operator #PPO 13936

  • Private Investigator #PI 28063


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The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel

Competencies

The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence

Passionate

Collegial

Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.


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Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.

Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.

We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.

POSITION:

The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.

REQUIREMENTS:


  • Excellent sales, communication, and customer service skills required

  • Goal-oriented with an ability to achieve sales in memberships, retail, private training, and teacher training

  • Ability to learn and use the Club Ready software system

  • Ability to stand or sit for up to 8 hours throughout the workday

  • Hearing sufficient to understand conversations, both in person and on the telephone

  • Must be able to work under pressure and meet tight deadlines

  • Must communicate professionally and effectively to clients and colleagues

  • Must have excellent public speaking skills

  • Must have proficient computer skills

  • Valid drivers' license, proof of insurance, and access to reliable transportation.

RESPONSIBILITIES:


  • Execute sales process of lead generation, follow up, and close

  • Conduct tours of the studio while establishing a relationship and targeting prospective member's needs and wants

  • Maintain acceptable level of personal sales production

  • Emphasize and enforce objectives of the studio as a fitness and wellness provider

  • Present available services to current or prospective members

  • Book quality appointments to achieve monthly sales quota

  • Participate in special events (health fairs, grand openings, marathons, and community and hospital events) to promote the club

  • Assumes responsibility for developing selling skills

  • Other duties as assigned

COMPENSATION & PERKS:


  • This position offers a competitive base salary

  • Commission paid on sales

  • Opportunity for bonus based on performance

  • Opportunities for growth within the studio including additional sales and management positions

  • Club Pilates unlimited membership

  • Team member discount on retail

  • 401K


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 Substitute Preschool Teachers and Aides (no experience or units necessary for employment)

Apply online at www.tempcare.net

Want experience working in a licensed Preschool? We are looking for substitutes part-time, full time and temp to hire for Preschool positions NOW on call.

Temp Care is a full staffing service for Early Childhood Educators. We recruit and place Teachers and Aides in temporary and permanent positions, ranging from infant care through school age. We have been around since 1988.

Requirements for Aides:


  • No Early Childhood Education units

Requirements for Assistant Teachers:


  • Must have a minimum of 6 Early Childhood Education units

Requirements for Teachers:


  • 12 core units Early Childhood Education / Development Semester Units including


  1. Child Development

  2. Child, Family, and Community

  3. Degree in Child Development or Early Childhood Education

  4. CA Child Development Associate Teacher Permit, or higher

Necessary Qualifications for all:


  • Must be at least 18 years of age

  • Be in good health and agree to health screening including a TB test, influenza, measles, and pertussis.

  • Mandated Reporter Certificate

  • Clear Criminal Background

  • Must be available for 4-8 hour shifts on call. Must be available to devote a minimum of 2-5 full days a week to receive day-to-day job assignments early in the morning.

  • Reliable and flexible when accepting jobs at different sites.

  • Have the capability to lift up to 50 pounds or more in case of an emergency and to work at the child's eye level .

  • Must be willing to change diapers.

  • Must be willing to travel.

  • Must have Basic English Skills

  • GPS


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Join this small but tight-knit and successful team who know how to balance with hard work with a fun life! This is a professional and stable environment with a start-up feel.

Office Assistant is responsible for general office related duties, greeting and seating of guests, and some light administrative support and support back-up as needed. The individual in this role is the first person to interact with all firm contacts. This work includes maintaining a professional office environment that is reflective of the firm culture. They represent the firm with a positive and mature attitude both internally and externally.

Right for you if you are:

Unflappable team player ready to jump in anywhere at anytime

Organized individual with a demonstrated follow-through and task management

Mature and confident approach with complete comfort taking directives but able to also be comfortable working independent and self-starting

Professional and respectful, well versed in managing relationships with different types of personalities

Resourceful and a problem solver who takes pride in their work, no matter how small the task

Excellent communicator who understands expectations with ease

Keen attention to detail and an instinct to know when to ask questions and what questions to ask

Responsive and accountable, able to be both proactive and reactive

Day-to-day OA will be asked to:

Maintain neat and orderly office environment; stock and tidy kitchens and conference rooms, arrange catering, and coordinate office upkeep and maintenance

Supply ordering and tracking

Set-up of in office meetings including ordering of food/beverage, set-up of IT needs, greeting and seating of guests, and cleanup of room following meeting

Oversee facilities needs and coordinate maintenance

Oversee office and conference room calendar

Run office related errands for printing, parking permits, meter feeding, etc. to help keep team running smoothly

Facilitate the successful implementation of special request of the firm leadership

Receive inbound calls, mail, and deliveries and act as liaison and point of contact on site for the firm

Utilize technology tools with master efficiency and detail

Respond to requests with proper prioritization and follow through

Track and complete expense reports and reimbursements

Interact with firm contacts with confidence

Strong online research skills and internet savvy

Staffing and support at events, both small and large, for the firm at large

Provide coverage to other members of the support staff during PTO

Interact with high-level executives with confidence

Light calendar support and travel coordination for members of the firm as needed

Looking for someone who has:

Bachelor’s Degree or equivalent preferred

1 to 2 years of experience in a corporate environment as an Office Manager or Administrative Assistant

Demonstrable interest/experience in Silicon Valley Business culture

Track record of strong organizational and time management skills

Positive, approachable and upbeat personality with a thick skin and a good sense of humor

Job Type: Full-time

Education:

High school or equivalent (Required)

Location:

Burlingame, CA (Required)

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Retirement plan

Paid time off

Other

This Job Is Ideal for Someone Who Is:

Dependable -- more reliable than spontaneous

People-oriented -- enjoys interacting with people and working on group projects

High stress tolerance -- thrives in a high-pressure environment

This Job Is:

Open to applicants who do not have a college diploma

Schedule:

Monday to Friday


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Job Description


Bella Lash & Beauty Bar is looking for an experienced Office Manager. The position can be either part-time or full-time. The person must have great work ethics, customer care, and the desire to continuously grow & improve. Customer service is the most important aspect of your position. Customer satisfaction and excellent outstanding customer service is a must.


 


At Bella Lash & Beauty Bar, we are making our mark as a professional and a perfectionist with the care and service we provide to our customers. 100+ 5-star reviews on Yelp and 30+ 5-star reviews on Google back us up. Located near downtown Redwood City, we have customers coming from San Jose to San Francisco and everything in between. As the name states, we started in eyelash extensions and eyelash lift and have expanded into PMU and Cryoskin.


 


Responsibilities:



  • Checking messages (phone, text, and email) & answering phones


  • Client Services: greeting, intake, scheduling, waitlist, checkout, confirmation, complaints/issues, serving beverages (coffee/water)


  • Salon Operations: scheduling, opening and/or closing, document all process and procedures


  • Inventory Management: inventory updates, quarterly audits, inventory reports for


  • Light housekeeping (laundry, organization, tidiness)


  • Expert knowledge of product and services; ability to conduct consultations



 


Requirements:



  • 2+ years of Office Management/receptionist experience


  • 1+ year of customer service/customer care experience


  • Experience with an online/mobile POS & scheduling systems


  • Friendly, professional, team player


  • Excellent communication skills (verbal and written) & enjoys interacting with all clients


  • Computer skills are a must (Windows/MacOS/iOS/Android)


  • Multi-tasking ability and respond well to instructions


  • Function well in a fast paced environment


  • Passion & interest in fashion and beauty highly preferred


  • Clean and stylish personal presentation is a must


  • Service excellence and desire to be the best.


  • Must be available to work weekends



 


What we offer:



  • Base salary + Commission + tips


  • Paid Sick Leave


  • Fun work environment


  • Free or highly discounted services & products


  • 5-Star rated salon


  • Direct Deposit


  • Some training provided




See full job description

Overview

"It makes me feel good knowing that we make the residents’ lives better. We laugh with them, cry with them, sing and dance with them – we brighten their day. Working here is an unbelievable privilege and it will be something I carry with me for the rest of my life!"

- Sunrise Team Member

 

At Sunrise, our Concierge is responsible for providing excellent hospitality as they are the first impression for all visitors into the Sunrise community. The Concierge will be greeting potential residents, families, visitors, managing both external and internal calls, taking and communicating messages. The Concierge provides an overview of community information to those inquiries in support of the marketing and sales efforts.


Responsibilities
 

Full-Time & Part-Time Available!

 


Responsibilities:
- Monitoring the Bistro area for refreshments, music, cleanliness
- General administrative duties
- Welcoming and support the hospitality of a Sunrise community.

 

 

 

 


Qualifications:
- A high school diploma or GED is required
- Proven experience in a customer service role is also required, having demonstrated excellent customer service, organizational and communication skills
- You must have good judgment, problem solving and decision making skills as well as be an organized record keeper
- Proficiency in computer skills to include the use of Microsoft Outlook, Word and Excel as well as the ability to learn new applications

 


Sunrise maintains a safe and drug-free work environment and all offers of employment with Sunrise are conditioned on submitting to and successfully completing and passing a background check and drug test.



Qualifications
Sunrise Senior Living has championed quality of life in senior care for more than 30 years. We believe team members are our greatest resource and are looking for people who share our commitment to provide quality care for seniors and their families.

 

At Sunrise, you will…

Make a Difference Every Day
We deliver high-quality care with a personal touch and encourage our residents to enjoy life to the fullest.

 

 



Be Part of a Uniquely Supportive Community
We care for residents and each other, and offer programs, rewards, and benefits to help you live your best.

 

 



Ignite Your Potential
You have the opportunity to grow both personally and professionally, and achieve your career goals.


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Job Description


 Ultimate Staffing is looking for a Front Desk/Receptionist 


Receptionist:



  • Customer Service skill in person/phone

  • Dependability – Multitasking – Detail Oriented.

  • Data Entry – Computer Literacy – type 45 wpm.

  • Good Attendance

  • Courteousness & Professionalism.

  • Take messages and answer phone

  • Must be a team player

  • Maintain the front desk.

  • Dress Business Casual


Contract-to-Hire


San Jose, CA


$$ Depends on experience


Start ASAP


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description


Thank you for taking the time to view our job posting. We are a Medical Office in Danville, CA that is looking to add a long term member to the team. We are a close knit group of professionals. The responsibilities and requirements listed below will get your foot in the door, however, we also looking for positive energy and being willing to go beyond the job description for the betterment of the office. We look forward to adding to our team soon.



  • Greet clients and set a positive office atmosphere

  • Answer the phone, take messages, and redirect calls to appropriate offices.

  • Organize and maintain files and records; update when necessary

  • Create and maintain updated documents and spreadsheets

  • Oversee sorting and distribution of incoming mail

  • Prepare outgoing mail (envelopes, packages, etc.)

  • Operate office equipment, such as photocopier, printers, etc.

  • Organize bookkeeping and issue invoices/checks

  • Record meeting minutes and dictations if needed

  • Perform inventory of office supplies and order what is needed

  • Provide patients with intake and new patient forms as well as copies of our office policies and legally required documents

  • Process payments from patients for co-pays and uninsured visits


Requirements and Qualifications:



  • High school diploma or equivalent

  • Successful work experience in a front office setting or in another clerical position

  • Strong working knowledge of office procedures and basic accounting principles

  • Ability to effectively use and maintain office equipment

  • Solid knowledge of Microsoft Office

  • Outstanding communication skills

  • Great organizational and multitasking abilities

  • Excellent typing skills with experience taking dictations a plus


 


 



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Job Description


JFCS is expanding our reach with the new Center for Children and Youth, which brings together clinical services for children, teens, and families; parent consultation and community education; advocacy with partner organizations; and training for mental health professionals.


We are seeking an outgoing, friendly and positive Receptionist/Office Assistant for our Palo Alto office. In addition to typical reception duties, the person in this role will assist clients with program registration and payments; set up meeting space for workshops and ensure appropriate materials are provided; post quarterly class schedules and descriptions using Eventbrite; and maintain the office calendar of appointments and workshops.


This position requires excellent front desk public relation skills, the ability to be flexible and to manage and prioritize multiple tasks while working in a visible, well organized public workspace.


If you have an interest in children’s issues, basic accounting skills, an AA or BA degree/or at least 3 years of Reception/Office Assistance experience, we’d love to hear from you!


Please submit cover letter and resume or for the complete job description, visit our website at https://www.jfcs.org/opportunity/receptionist-office-assistant/


Company Description

Since 1850, JFCS of San Francisco, the Peninsula, Marin and Sonoma Counties has provided comprehensive, caring social services to Bay Area residents of all ages and faiths. We help people solve personal problems--from cradle to rocking chair--in order to strengthen the individual, strengthen the family and strengthen the community.

Mission Statement: Jewish Family and Children’s Services exists to provide professional and volunteer services for the purposes of developing, restoring and maintaining the competency of families and individuals of all ages. Traditionally, Jewish Family and Children’s agencies carry a special responsibility within the Jewish community for reaching out to children, the aged, those with special needs, the alienated and the dependent, and for the resettlement and acculturation of refugees and immigrants. As part of the network of Jewish community services, the Agency helps promote Jewish continuity through the provision of preventive, educational, therapeutic and supportive services, within the context of historic Jewish values, emphasizing inter-generational ties and community responsibility.


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Job Description


 Ajilon is seeking a polished and professional candidiate to be a studio receptionist for our amazing client in San Ramon!


Role: Studio Receptionist


Pay: 20-21 an hour


Type: full time temp to hire


Hours: 9am to 6pm--some weekend work every now and then


Job Duties:



  • answer incoming calls from customers and new clients

  • schedule meetings and appointments

  • manage the outlook calendar

  • send out price packets

  • miscellaneous administrative duties


Qualifications:



  • Cheerful and upbeat personality

  • Professional appearance

  • Proficient in MS Office Suite

  • Team Player mentality

  • Thrives in a fast-paced environment

  • Flexible mindset – our world changes daily!

  • Builder experience a plus but not required



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Job Description


 


We are seeking a highly motivated and professional individual to join our team! The successful candidate we are looking for needs to be hardworking, self motivated and have excellent customer services skills. The individual hired will be trained in working in a medical legal office. THIS IS A PERMANENT PART TIME POSITION 2:30 pm to 6:30 pm M-W-F.


RESPONSIBILITIES


*Greet and room patients


*Plan and schedule appointments


*Answer two line telephone


*Filing and clerical duties


*Fill out medical legal forms for evaluations


*Calendar evaluation with other office


*Check insurance benefits


*Collect and post payments/copays


*Help with billing and rebilling


QUALIFICATIONS


*Positive attitude


*Excellent customer service skills


*Excellent written and verbal skills


* Accurate typing and computer skills


*Strong attention to detail


*Strong organizational skills


* Self motivated


*Able to multi task


Company Description

Chiropractic/Medical Legal Practice


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Job Description


This staff is in charge of all customer facing functions in the clinic. The back office maintenance part of job is simple.


Requirements:


1. Work hours 32-40/wk, need to work Saturdays, take 1-2 weekdays off


2. Bilingual, English and Mandarin


3. Basic medical office supply purchasing


4. Good at software, data analysis using excel or other tools. Work also need to build presence on social media. Excel at this part of job will generate quarterly bonus.


Although we don't offer medical insurance, we take care of your family's healthcare needs in the clinic.



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Job Description

Are you reliable, trustworthy and fun?  If yes, this might be just the right opportunity for you.  We are looking for an amazing person with strong customer service skills to join our awesome team.  We like to work hard and have a good time.  Our ideal candidate is detail oriented, a great communicator, and has a good sense of humor.  The administration tasks would include answering the phone, distributing emails and voicemails, greeting our customers, keeping our office organized and fully stocked, sending out gift cards to our referral relationships, managing our social media account, and lending a hand to our team when needed with projects.  If this sounds like the perfect opportunity to you, please contact us today!

Company Description

Focusing on new home purchases and relocations Our office has over 200 years of insurance experience Second Generation State Farm Agent Mother of two beautiful children State Farm Agent since 2008 Silver Scroll Agent Woodside Priory School Alumni University of California, Santa Barbara, B.A. Member of the Menlo Park Rotary Club Member of Silicon Vally Association of Realtors Serving Atherton, Stanford and Sharon Heights We conduct Insurance Reviews to go over your coverages For all your Home, Auto and Life Insurance needs We insure small businesses and Not for Profits Looking for someone to help with HOA insurance We conduct relocation insurance reviews


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Job Description


 


We are looking for an amicable, organized team player that is able to multi task. Must have great interpersonal skills and communication.


Responsibilities include:


· Scheduling Appointments


· Answering Phone Calls


· Calling Dental Insurance Companies


· Verifying Insurance Benefits Online & By Phone


· Checking Voicemail Messages


· Following Up with Emails


· Calling Dental Offices to Request Referrals and Xrays


· Filing


· Scanning


- Accounts Receivable


· Organizing and Preparing Charts for the Week and Weeks Ahead


· Maintaining Reception Area and Coffee Station


· Checking In Patients


· Familiar with Oral Surgery Procedures and Terminology


· Quick Learner


· Capable of Working Well with Others


· Works Well Under Pressure



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Job Description


Roles & Responsibilities



  • Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May performs various building support functions related to meeting setups and light maintenance. 

  • Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on-site personnel configuration. Runs high volume copy machines and performs binding and finishing work. Ensures convenience copiers are working properly, checking for quality via daily inspections. 

  • May perform filing duties in conjunction with specific customer requests. Delivers completed jobs to pre-determined customer locations within and outside of the site. Maintains daily meter and service logs. May travel between customer’s buildings. Answers customer questions regarding the status or feasibility of job requests. Ensures the upkeep of convenience copier areas by keeping neat and well-stocked. Performs duties related to the shipping of materials. Performs duties related to the receiving of materials. May perform the meeting room and conference room setup. 

  • May perform building occupant moves within assigned facilities. May perform re-lamping and light maintenance duties as assigned. May perform occasional cleaning duties as needed. May require periodic overtime on nights and weekends, including off-hour emergency response. Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Uses all copier equipment, calculator, fax machine, postage meter, and some PC. Performs filing duties, which may include ‘purging’ and archiving old documents. 


The top skills 



  • Mail, 

  • Shipping,

  • Conferencing (Hospitality)  

  • Print, 

  • Deliver mail,

  • Set up conference rooms


Minimum Qualifications



  • Job functions will be 50% hospitality/conferencing and 50% mail/ship/copy/receiving.

  • There will be quite a bit of walking as client service 2 buildings and a total of 4 floors. If over 50 lbs., assistance will be available from another team member. Driving is not required. Free parking is available. 

  • Requires high school diploma or GED and1-2 years of related work experience. A minimum of 2 years experience in the legal industry is highly desired. ABILITY TO PROVIDE EXCELLENT CUSTOMER EXPERIENCE, UTILIZING STRONG CUSTOMER SERVICE, PERSONAL AND COMMUNICATION SKILLS. Some related copy job experience is preferred. 



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Job Description


Construction company in San Jose ca.


1.Essential duties:



  • a notary a plus

  • a bachelors or work experience in accounting finance

  • must have good communications for collections on phone or in writing

  • excellent in leadership and team work skills

  • ability to multitask on various projects,work well under pressure to meet deadlines

  • must be ale to use computer and learn accounting software

  • Accounting functions related to a/r a/p and billing

  •  


2. Requirements:



  • Accounting/finance degree

  • Strong leadership skills

  • Excellent/communication/writing


3. Please send cover letter with compensation and work experience.


 


 


 


 


 


 


Company Description

We are looking for a detailed,t .A employee who has the mindset to produce quality work for the company and his / hers career growth for advancement .One who is friendly and motivated with the desire to excel in all areas of professionalism.


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Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. 

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Job Description


 


We are a small construction company seeking a Receptionist/Office Assistant.
The ideal candidate should be a friendly "people person" who is professional, proactive, energetic, and have great communication skills.


Some of the responsibilities include:


Office receptionist
Answering telephone calls


Scheduling estimates
Provide administrative support to all staff
Maintain and update office files
General office duties


Experience/Skills required:


Minimum 2 years of office experience.


Construction Office experience is a plus.


Proficient in Word and Excel.


Bilingual - Spanish


Fast learner


Ability to manage and complete multiple tasks and assignments


Ability to use independent judgement to plan, prioritize and organize diversified workload


Exceptional verbal and written communication skills


Attention to detail is a MUST!


Capable of working independently or collaboratively.


******In need of someone who can start Right Away *****


**** Position is Part time 3- 5 days a week Monday to Friday from 8:30-5:00pm (times may very) (flexible hours) *******


If you meet the above qualifications, please email your resume and included your contact information.


 


Salary: $20.00 to $25.00 /hour Depending on Experience



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Job Description


Premier is looking to fill a Receptionist/Office Admin Role for our client in Palo Alto, CA. The Receptionist is responsible for providing all customers with a warm and welcoming first impression of the company. This person will also help support general office operations ensuring that all guests and employees have a consistently positive experience while at the office.




RESPONSIBILITIES:



  • Be present and act as the face of the office by greeting all guests upon their arrival

  • Escort guests to meetings, offering beverages, snacks, etc.

  • Answer phones and direct calls to appropriate extensions

  • Book and maintain office conference room space (liaising with other offices)

  • Manage inventory of kitchen, bathroom, and general office supplies, placing orders when appropriate

  • Order and manage team lunches

  • Liaise with appropriate building contacts at other offices to support functional office operations

  • Help with clerical tasks as needed (i.e. FedEx, photocopies, scanning, business card uploads, check requests, etc.)




QUALIFICATIONS:



  • Professional appearance and demeanor

  • Strong verbal and written communication skills

  • A client-service-oriented mindset and level of comfort interacting with a wide variety of people/personalities

  • Background in customer service, preferably in an office setting

  • Ability to work in a fast-paced environment with constantly changing priorities

  • Extremely organized and detail-oriented with a demonstrated ability to multitask effectively

  • Demonstrated willingness to “go the extra mile” and do what it takes to get the job done

  • Proactive with the ability to take initiative

  • Cooperative team spirit




Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, and Customer Success roles.


 


Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


#LI-GO1


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


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Job Description

Greets vendors, customers, job applicants and other visitors and arranges for transportation services when needed. May operate a switchboard to route incoming calls and place outgoing calls. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager.

Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.


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Job Description


 ** Must be fluent in Spanish**


JOB SPECIFIC SUMMARY: 


The receptionist will represent the company as the first point of contact for our clients and guests. This person will greet all visitors, customers and vendors along with answering all incoming calls. The Receptionist position oversees updating and maintaining multiple calendars. This position reports to the HR Generalist and provides administrative support with their day to day workload. This position also supports the Operations department.


 


ESSENTIAL FUNCTIONS and RESPONSIBILITIES:



  • Serve as initial point of contact and route all phone calls to the appropriate employee.

  • Answer and direct all phone calls in an energetic, friendly and professional matter.

  • Face to face interaction with walk in customers by greeting and directing all visitors, guests and all other drop-ins. This also includes getting beverages for all guests and management.

  • Order the office supplies and equipment regularly.

  • Provides administrative support to the HR Generalist such as data entry, filing, projects, managing the HR and other duties that they may need.

  • Work on projects for the Production and Operation departments.

  • Supports Operations department in data entry, request packaging, filing and communicating with customers daily.

  • Inputs, emails, etc. all PO’s and Shipping confirmations daily.

  • Collate, update and manage the inventory of all HR packages (e.g., new hire, benefits, etc.).

  • Assist with onboarding of new hires.

  • Translating all company documents from English to Spanish.

  • Update company roster with corresponding extensions frequently.

  • Manage all incoming/outgoing packages and mail (i.e. UPS, FedEx, USPS, etc.)

  • Perform internet research and any other miscellaneous projects for company purchases.

  • Is to back up the admin to the CEO, Vice President and Director of Operations.

  • Administers general office duties such as typing, correspondences, filing, requisition of supplies, and faxing

  • Translations verbally and written for any company needs.

  • Assists all departments with any projects they may need while remaining at the front desk.

  • Perform other duties and projects as assigned.


 


EDUCATION/ EXPERIENCE:



  • A high school of General Education Degree (GED).

  • Some college a plus.

  • Skin care, spa, or similar industry experiences a plus.


 


SKILLS & KNOWLEDGE:



  • Must be fluent in English and Spanish (read, write and speak).

  • Must have a friendly demeanor.

  • Must dress appropriately.

  • Knowledge of skin care industry.

  • Excellent oral and written communication skills.

  • PC literate in various databases.

  • Detail-oriented.

  • Strong organizational and multi-tasking skills.

  • Excellent interpersonal skills.

  • Must work well with others or alone, under minimal supervision.

  • Must perform well under pressure and deadlines


 


If you feel you have the knowledge and skills for this position, please submit a resume for consideration. Please no phone calls.


Company Description

Fast-paced and exciting East Bay skin care manufacturer located in Hayward, CA, for two decades, we have been serving the needs of cosmetic and personal care industry; domestically and internationally. Our creations are sold to physicians, dermatologists, prestigious mass market companies, international wholesalers and distributors worldwide.

Our philosophy is to provide our clients with the very best in formulation development with quick turnaround. We are committed to continually product the highest quality of products and incorporating the latest technological discoveries in skin care with optimal result-oriented ingredients.


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Job Description


We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

QLM Inc. is a General Engineering Contractor operating in the commercial and industrial sectors. We specialize in site landscape construction, concrete construction, asphalt paving, irrigation. Our staff provides the experience and expertise necessary to deliver quality projects.

.


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