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WHY YOU SHOULD APPLY

Coalition Technologies is devoted to doing the highest quality of work for our clients while maintaining a fun, thriving environment for our team. Along with the opportunity to grow with our team, we are excited to offer:


  • The most competitive profit-sharing bonus plans in the industry. We pay up to 50% of all profits monthly to all full-time employees!

  • Joining our Coalition means you also get to enjoy paid time off and subsidized gym memberships.

  • Living in LA? Flex days, free Friday lunches, regular company events, and higher base salaries are all extra benefits that our in-office team members enjoy.

  • Our US-Based team members can enjoy our medical, dental, vision, and life insurance packages in all US states.

  • Our international team members have the opportunity to participate in our International Insurance Reimbursement Program, a benefit unique to Coalition.

We consider each and every applicant who applies to work with us. While we encourage in-house employees, roughly 70% of our teamwork remotely thanks to Time Doctor, a time tracking software. We welcome your application, wherever in the world it's coming from!

YOU SHOULD HAVE:


  • Excellent verbal skills, well-spoken, clear and direct

  • Excellent written skills, able to catch grammatical and spelling errors

  • Highly ethical and trustworthy

  • Proficient in Microsoft Word and Excel

  • Extremely well organized and able to help others be the same

  • Willing to do entry-level bookkeeping, work hard, and learn

  • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST

  • Passion to build a startup

  • Reliable transportation and a valid driver's license if working in-house

  • A reliable workstation with a fast computer, microphone and speakers, reliable internet and power if working remotely

YOUR DUTIES AND TASKS:

Duties and Tasks [If In-House]


  • Assisting CFO with bookkeeping

  • Assisting CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Shopping (Costco, IKEA, Staples) and other errands

  • Making blender drinks and coffee in the morning

  • Straightening up the kitchen and office as needed

  • Managing calendars and special events

  • Answering phones and greeting guests

Duties and Tasks [If working remotely]


  • As an administrative assistant, you will be assisting the CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Working in departments (SEO, recruiting, digital production, etc) as needed

  • Effectively applying our methodology and following project standards

  • Managing calendars and special events

  • Answering phones

  • Other tasks that may be assigned from time to time.

Remote/Telecommuting optional. No education or experience required for candidates who excel in our skills tests.

 

 Click this link to apply (required)


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Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.

The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)


  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)


  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills


  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes


  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity


Physical Requirements  


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.


Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to jobs@changelabsolutions.org; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        


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Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.


  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 


  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you!

www.benaturalmusicsantacruz.com 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  


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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled

PROGRAM DESCRIPTION

JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:  www.jcyccollegeaccess.org.

 

JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit www.jcyc.org.

 

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:

 

JOB RESPONSIBILITIES:

 

Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.

 

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting

 

How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.

Please no phone calls.

 

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 


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  ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit www.e-arc.com. ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. 

Here is what you get to do:

·     


  • Diligently       reviewing/flagging Executives emails

  • Answer and screen all CTO's calls

  • Provide Accounting support for       business and personal expenses including reconciling credit cards with       receipts

  • Maintaining and updating a busy       calendar including scheduling of business and personal appointments

  • Managing CTO's personal affairs with       various institutions such as financial, health, insurance, legal and       Political

  • Assist in travel coordination,       International and domestic

  • Procure CTO's office supplies,       equipment and snacks

  • Run personal errands including but       not limited to retrieving mail from his home in Fremont, shopping,       in-branch banking, purchasing of gifts, etc.

  • Management of executive's estate       operations to include scheduling, negotiating and processing payments to       vendors

  • Ensure CTO's office is prepped and       ready for his arrival each morning

  • Prepare and serve beverages and       lunches to CTO and his guests and at times running out to grab his lunch       or order online for delivery

  • Communicate with Kolkata office as       needed

These are what will help you succeed:

• 3+ years' experience in an executive administrative role

• Customer service and interpersonal

• Negotiating skills

• Highly organized

• Problem solving

• Time management

• Travel Logistics

• Multitasking ability

• Professional, confidential and proactive work style

• A sense of humor

 

You get extra points for the following:

 MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.

 

This is what we offer:

•Great company reputation - our clients consistently give us 5-star reviews

• Easy to get along with C-Suite

• Part time up to 25 hours a week

• Casual office environment in beautiful brand new eye-popping corporate headquarters

• Opportunity to work with and meet international partners

• Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office

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Apply Here:  https://www.Click2Apply.net/5nhw5k2zjcccvd3x 

 

PI122244499  


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Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant


  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant


  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.


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We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


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Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)

 

PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit www.jcyccollegeaccess.org for more  information.

 

POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:

 

Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.

 

Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.

 

Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).

 

How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.

 

PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 


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Job Description


We are seeking a Dental Receptionist Lead to join our team at Generations Family Dental! Dental Background Required.

Position Title: Dental Receptionist Lead

Employee Status: Non-Exempt

Reports To: Operations Manager

Job Summary
The Lead Dental Receptionist represents the practice in all facets of patient services, which may include, but is not limited to:



  • Assists in directing and coordinating the daily operations of the Patient Care Coordinator functions.

  • Provides assistance to staff as necessary to ensure compliance with department policies and procedures.

  • Report discrepancies to the Operations Manager.

  • Maintain patient flow to ensure patients are cared for in the most efficient and courteous manner.

  • Resolve patient concerns.

  • Oversees the daily activities of the dental reception area to ensure department standards are met.

  • Educates staff of any changes pertinent to their roles.

  • Greeting patients

  • Answering the telephone

  • Verifying and discussing insurance benefits

  • Scheduling appointments

  • Maintaining patient records

  • Discussing financial options.


 


Essential Duties



  • Greets visitors and patients entering the practice by their name and alerts appropriate staff of patient arrivals.

  • Takes patient photos for patient chart record.

  • Answers telephone, routes calls, provides information, and takes messages in accordance with practice procedures.

  • Schedules and adjusts patient appointments to maximize the patient care and reach practice profit target.

  • Manages the daily, weekly, and monthly calendar to meet the practice production and collection goals.

  • Establishes, maintains and keeps patient files and records up to date (i.e. address, phone number, insurance information, etc.).

  • Communicates with patients regarding financial options. Reconciles financial records by receiving and recording patient payments.

  • Prepares correspondence, memos, condolence letters, and other documents, as requested by doctor.

  • Uses computer, fax, or courier service to transmit information or documents when requested.

  • Keeps the front desk and reception areas clean.

  • Organizes magazines to keep current and neat. Maintains stock and cleanliness of refreshment station.

  • Calls patients the day before to remind them of a scheduled appointment time, or monitors the automatic communication system and maintains accuracy.

  • Adheres to all safety and health regulations.

  • Monitors the schedule regularly, adjusts the schedule as necessary, and reschedules patients as needed.

  • Keeps staff and doctor informed of scheduling problems, issues or concerns.

  • Organizes daily charts and provides to clinical staff for review.

  • Registers new patients, provides necessary paperwork, and insures all required documents are completed by the patient.

  • Documents basic insurance information on the patient’s chart for quick reference.

  • Determines insurance eligibility, limitations and payment estimates necessary to facilitate financial arrangements.

  • Records all financial discussions with patients on the chart and enters this information in the computer.

  • Solidifies the financial agreement with the patient, such as payment amount and schedule.

  • Prepares and mails patients’ statements each month on a regular billing cycle.

  • Makes collection calls and follows through with correspondence regarding collection when unable to contact patient on the telephone.

  • Educates patients, as necessary, regarding insurance, their responsibility and basic terminology.

  • Processes and submits insurance claims daily.

  • Monitors and follows-up on outstanding claims.

  • Sends information as requested by insurance companies such as x-rays, charting, narratives and other documentation for processing the claim when applicable.

  • Provides insurance predetermination documentation to patients if required, contacts the patient to make financial arrangements, and schedules treatment.

  • Corresponds with insurance companies to resolve payment delays, requests for additional information, or to discuss treatment that has been denied coverage.

  • Handles all inquiries concerning insurance on a daily basis.



Knowledge/Skills/Abilities



  • Knowledge of Patient Care Coordinator procedures.

  • Knowledge of English composition, grammar, spelling, and punctuation.

  • Skilled in the use of standard office equipment including: telephones, calculators, copiers, fax, computers, and computer software (MS Excel,Word, Practice Management software).

  • Ability to maintain composure and professionalism when exposed to stressful situations.

  • Ability to engender trust from the doctors, co-workers, and patients.

  • Maintain confidence with the patient regarding abilities of doctor(s) and staff.

  • Ability to work cooperatively with management, staff, and patients.

  • Ability to prioritize, organize, and complete tasks in a timely and independent manner.

  • Ability to accept constructive criticism.

  • Ability to understand and follow written and verbal instructions.

  • Ability to collect data, establish facts, draw valid conclusions, and maintain confidentiality.

  • Ability to communicate and express thoughts and ideas competently.

  • Ability to quickly grasp relevant concepts regarding duties and responsibilities.

  • Ability to greet visitors professionally and courteously.


Education / Experience


  • High school diploma or equivalent


Physical and Environmental Requirements



  • May be required to lift up to 10 lbs.

  • Active movement throughout the day: sitting, walking, standing, squatting, bending, stooping, reaching, etc. (not a sedentary position).

  • Vision: close vision, depth perception, and ability to adjust focus.

  • Hearing: able to satisfactorily communicate with patients, doctor, and other staff members to ensure that verbal communication is clearly understood, or a satisfactorily-equivalent method of communication.

  • Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or operate equipment.

  • May be required to administer first aid or CPR.

  • Occasional exposure to toxic or caustic chemicals and radiation.

  • Exposure to moderate noise levels.

  • Exposure to hectic, fast-paced, high anxiety environments.

  • Additional or different duties may be assigned occasionally at employer's discretion.


Company Description

State-of-the-Art equipment and practice software, modern, growing group of family practices, with three offices in the Milwaukee Area.


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Job Description


 


We are seeking a Receptionist Administrative Assistant to join our Optometric office team! We are a full-service optometry clinic optical. Must be friendly, reliable, loyal, honest, dependable, and hard-working. No weekends. Benefits include Medical Insurance, Simple IRA and in-office eye care


Responsibilities:



  • Plan and schedule appointments on the office computer system

  • Greet and assist onsite guests

  • Answer inbound telephone calls and make callbacks when necessary

  • Check insurance verification and benefits

  • Do online or phone ordering of supplies

  • Implement organized filing systems

  • Draft correspondences and other formal documents

  • Perform all other office tasks

  • Increased responsibilities with proven proficiency


Qualifications:



  • Previous experience in office administration is a plus

  • Personable and gets along well with others, customer service a must

  • The ability or willingness to learn to deal with insurances

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • Strong organizational skills


 


Company Description

The leading provider of quality vision care products and personalized optometric services in Columbia.

Since 2004, Eagle Eye Care has been the leader and preferred provider of quality vision care products and personalized optometric services to our patients in Columbia and the surrounding areas. Our experienced doctors and staff offer comprehensive vision examinations and specialize in the diagnosis and treatment of a wide array of eye diseases, conditions, and problems.

In our mission to provide the best eye care services possible, our doctors use only the most advanced, state-of-the-art diagnostic technology and eye care products available. We are committed to educating our patients and providing personalized eye care services to the people of Columbia. At Eagle Eye Care, you will find eye care professionals who genuinely care about your health and are dedicated to providing exceptional personal service to everyone who walks through our door.

Schedule an appointment with Dr. Fred Sirotkin at our Columbia optometrist office and give your vision the level of care and attention it deserves.


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Job Description


 


FRONT DESK RECEPTIONIST needed to join our team on Long Island!  As an established real estate owner/management company in business for 80+ years, we are continually growing. We are looking for a candidate with experience and can-do attitude who wants to work and grow within a company where dedication and good work ethic can lead to great opportunity! Candidates must be self-driven, reliable, willing to learn and be resourceful.


 Day to day duties will include, but are not limited to


·         Manage a busy multi-line switchboard;


·         Screen and route calls to the correct department and/or individual;;


·         Receive, sort, and distribute all daily incoming mail and deliveries;


·         Sort all daily mail;


·         Data entry/file creation;


·         Greet visitors in a friendly and professional manner; and


·         Assist the office manager in various special projects.


 


Requirements, Knowledge & Experience


·         Must have a professional attitude and appearance;


·         Must be a team player


·         Comfortable working in a high-paced environment


·         Must be familiar with Microsoft Office (Word, Excel, Outlook)


·         Bilingual a plus!


·         Strong communication


 


 


Company Description

We are an established real estate owner/management company in business for 80+ years with properties in Manhattan, Queens, Brooklyn, Scarsdale and the Bronx.


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Job Description


Bilingual Receptionist


Responsible for handling company phones and some ligh bookkeeping


Quickbooks expereince preferred


Company Description

There’s a reason eFLEX Recruiting has been named a Best Place to Work by the Houston Business Journal and a Top Workplace by the Houston Chronicle. We know that being a great company to work for goes well beyond salary and benefits. It’s about being a place our employees are excited to come to every day.

We didn’t get here by chance. We’ve worked hard to create a culture of collaboration, openness, diversity, creativity and fun. We’re certainly not going to stop now.

You have a dream job. It’s our job to find it.

With all of the placement agencies out there, you’re probably wondering why you should trust Employer Flexible to find your next career opportunity. Fair enough. One thing that sets us apart is our affiliation with all types of industries and the variety of job opportunities we offer. We’re specialists in every industry we represent, which means we know a great career opportunity when we see it and we understand how your qualifications fit the job.

Our door is always open to those seeking the chance to grow and develop in their careers. Whether you’ve already chosen your direction, or you’re looking for a change, we have the ability to place you in a profession you can pursue with passion.


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Job Description

To help in a full service dental lab with working up cases. Pour models, make temporaries, help with denture setups and processing. Also have a dental receptionist job available. 

Company Description

High end dental office with state of the art facility to do esthetic dentistry with implants, crowns, veneers and dentures.


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Job Description


A growing Kansas City company is looking to add an Administrative Assistant/Receptionist - Bilingual to their staff. Great work/life balance!


The Administrative Assistant/Receptionist will be responsible for:



  • Answering incoming calls and assisting with any questions

  • Greet all guests that come in and direct them to the appropriate person

  • Administrative support work

  • Data entry into Excel spreadsheets

  • Input orders into the system

  • Bilingual in Spanish is preferred


Job Requirements



  • Bilingual in English and Spanish

  • 3+ years administrative experience

  • Strong communication skills

  • MS Office experience


Company Description

Synergy Search Group and Staffing Services are committed to excellence in quality recruiting and reliable service to our candidates and the clients we serve. Our candidates enjoy the unique experience of working with seasoned professionals to assist them in determining their career direction and personal growth opportunities. We have a combined over 90 years of recruiting experience in the Kansas City marketplace!

Based on your preferences, we will identify and present you with the positions that accurately reflect your chosen career path, while keeping all of your information strictly confidential. We will discuss opportunities in detail with you, respect your choices and ask your permission to proceed with a client presentation of your background and experience. We will also brief and prepare you for all client meetings. Following the interview, we will provide you with feedback in a timely manner.

Our goal is to assist you in finding that perfect fit based on your skills and experience, so we may present you with the right career opportunity.


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Job Description


Job Description :


Working in title vault which includes :


- Pulling/organizing folders


- Filing paperwork


Requirements:


- Standing for long period of time


-Bending up and down


Education and Experience :


0-3 years


High school or GED


Company Description

About Kyyba:
Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Kyyba is an Equal Opportunity Employer

Benefits:
Major Medical Coverage, including dental and vision
401k
Term life
Short-term disability
Long-term disability
Pre-paid legal plan
Identity theft plan
Medical and dependent FSA
HSA
Paid time off
Paid holidays
Opportunity for advancement
Long-term assignment with opportunity for hire by client

SELECT AWARDS
• An INC 5000 company for 10 years
• Corp! Michigan Economic Bright Spots
• Crain’s Detroit Business Top Staffing Service Companies in Detroit
• TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
• Best of MichBusiness winner in HR Wizards & Partnerships
• Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
• 101 Best & Brightest Companies to Work for in Michigan


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Job Description


Position: Receptionist


Location: Kennewick, WA  99336


Duration :12 Months


Responsibilities:


·         Greets vendors, customers, job applicants and other visitors.


·         Operates a switchboard to route incoming calls and place outgoing calls.


·         Requires a high school diploma or its equivalent with 1 - 3 years of experience in the field or in a related area. Has knowledge of commonly used practices, and procedures.


·         Relies on instructions and pre-established guidelines to perform the functions of the job.


·         Has a working knowledge of computer applications including Microsoft Word and Lotus Notes. Works under immediate supervision.


·         Primary job functions do not typically require exercising independent judgment.


·         Typically reports to a supervisor or manager.


·         Has working knowledge of common computer applications including Microsoft Word and Lotus Notes.


 


 


Company Description

About BCforward
BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full-service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward’s team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.

www.bcforward.com


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Job Description


 We have a client in Bloomington looking for a part-time receptionist to cover their front desk on Wednesday, Thursday, and Friday's. This is a long-term contract role that would start as soon as possible. Previous administrative/receptionist experience is highly preferred but not required. 


Receptionist


Job Duties



  • Answer and route inbound phone calls

  • Greet and assist all incoming customers and visitors

  • Sort and distribute incoming mail

  • Filing invoices

  • Light data entry

  • Fill information racks with pamphlets

  • Manage and maintain appearance of front office area


Requirements:



  • Professional demeanor

  • Ability to navigate a computer

  • Comfortable with Microsoft Word and Excel


Part time: Wednesday - Friday


8am – 5pm, $16-20/hr.


Long-term contract


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description

 Looking for a receptionist to answer phones and submit packages to homeowners associations.


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Job Description


Monroe Staffing is currently hiring for a Receptionist. This is an immediate temp-to-hire opening we are looking to fill ASAP. Please see below for detailed job description.



  • Answering phones

  • Data entry on Great Plains system.

  • Responsible for greeting guests (vendors/clientele)

  • Opening and delivering mail, filing, correspondence at times

  • Knowledge of Word, excel and eye for detail and accuracy

  • Good attendance history a must


 


Hours: 8:30AM-5:00PM (30 min lunch)


Company Description

Monroe Staffing Services, a division of Staffing 360 Solutions, Inc., has been servicing companies for 50 years. Our clients range from Fortune 100 to new start-up organizations. We work with job seekers in an equally broad range within the light industrial business area. With offices throughout the Northeast and our newest offices in North and South Carolina, we make it our business to know the local employment markets and our clients’ industries. Monroe Staffing provides a broad range of employment services and best practices approach. From last-minute fill-ins to long-term strategic staffing plans; from a single high-level executive placement to a project team of specialists, we’ve developed effective strategies for finding and screening the most qualified staff based on our clients’ needs. For larger staffing projects, Monroe Staffing offers both vendor on-site and partial on-premise solutions.

Monroe Staffing is committed to the success of the companies, candidates and employees we serve. We invest in excellent working partnerships, powered by people.

AREA(S) OF EXPERTISE

- Finance & Accounting
- Accounting
- Banking
- Finance
- Insurance
- IT & Engineering
- Architecture
- Design - User Experience
- Engineering
- Information Technology
- Quality Control (QA)
- Telecommunications
- Web, Mobile & Software Development
- Light Industrial
- Distribution & Shipping
- Facilities
- General Labor
- Installation, Maintenance, & Repair
- Inventory
- Logistics
- Manufacturing
- Skilled Labor (Trades)
- Supply Chain
- Transportation
- Warehouse


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Job Description


 


General Purpose :


Responsible for the coordination of the front reception area in regards to the professional services while ensuring the highest level of patient satisfaction and care.



  • Perform all necessary receptionist duties including the answering, screening and the routing of phone calls.

  • Take appropriate messages and ensure the proper delivery of those messages.

  • Greet and register each patient as they arrive.

  • Request insurance card on all patients

  • Verify patient demographics and insurance information.

  • Schedule patient appointments and obtain any necessary documentation that may be required for such appointment.

  • All walk in patients must be advised of the length of time for the wait as scheduled patients are taken first. Walk in patients insurance must be evaluated for the ability to be seen

  • Enters patient data into the electronic health records as well as documenting the payment into the patient’s electronic medical record at the time of service.

  • Schedule ancillary services and other procedures as needed

  • Obtain referrals/authorizations that may be required for scheduled appointments.

  • This will be determined by specific insurance plans. Patients must provide physician of choice and process of referral will begin after the patient notification of physician that they will go to

  • Referrals are to go in a pool for all to complete

  • Scanning must be done daily

  • Maintain patient charts and filing into EMR system

  • Prepare patient charts, physician schedules, and confirm appointments one day prior to scheduled appointment.

  • Able to utilize all software available to assist in professional services including SPM, Cerner and Microsoft Word.

  • Confirm appointments

  • Ensure patient results and correspondences are reviewed by the physician(s) and appropriate follow up is performed according to the physician (s) direction

  • Secure copay for each patient

  • Log out for end of day for daily end of day journal

  • Answer all messages in the phone prior to leaving for the day

  • Ensure HIPAA guidelines are followed

  • Type various letters, reports or any other correspondence

  • Necessary cross training to provide coverage for the office as needed.

  • Requirements

     


    Qualifications and Education Requirements



  • At least three years of prior experience working as a receptionist in a physician practice preferred

  • Knowledge of medical terminology and medical coding

  • An understanding of the various insurance plans as well as authorization/referral experience

  • Knowledge of clerical practices and procedures

  • Candidate should have excellent computer skills and some knowledge of using an electronic medical record and various other computer application needed to perform the job

  • Excellent communication skills

  • Planning and organizing

  • Working and time management

  • Attention to detail and high level of accuracy

  • Flexibility with the ability to multi-task

  • Information gathering and monitoring

  • Imitative, Integrity, teamwork and collaboration

  • Preferred Skills


  • Computer skills, word, excel, knowledge of EMR

  • Insurance verification/referral knowledge

  • Ability to multi task


M-F with 1-2 Saturdays per month as needed. Practice is located in Centereach


 


Company Description

Our network of community-based physicians work closely with experts at Stony Brook Medicine, Stony Brook University Hospital, affiliate community hospitals and with other medical professionals to enhance the coordination of the medical care we provide to each and every patient in the communities we all serve.


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Job Description


 


Have you ever wanted to change someone’s life? Help them move towards their goal of being the best version of themselves?


At Las Vegas Bariatrics every day is a new day; a chance to live a healthy life inspired by change.


 


We are looking for a compassionate medical front desk receptionist 


Someone who is a fast thinking, multitasker, good phone skills, computer skills, knows how to collect co-pays  and customer service. One who’s familiar with authorizations and surgery scheduling.


 


Full time with good compensation benefits package.


Company Description

Las Vegas Bariatrics is a weight loss clinic that treat patient's with a weigh loss program by a Nutritionist or with surgery


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Job Description


 


Seeking 2 Front Desk Receptionist, 1 part-time Front Desk Receptionist, and 1 Certified Medical Assistant full-time pleasant team-players with great work ethics to be part of our medical office. Bilingual a must. Medical experience with each position.


**2 FULL-TIME, 1 PART=TIME and 1 FULL- TIME CERTIFIED MEDICAL ASSISTANT POSITIONS ARE AVAILABLE**



  • Assist with making appointments for patients

  • Calling patients to be scheduled

  • Triage calls for staff

  • Responsible for call-backs on all no-show and cancelled patients

  • Assisting with obtaining referrals

  • Assist with checking in/checking out patients

  • Medical assistant requires experience.

  • Athena EMR exp is a plus, but not required.


Immediate Hire!!!


No Phone Calls Please!


Job Types: Full-time, Part-time



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Job Description

 Seeking an enthusiastic, self-motivated front desk receptionist. Candidate must be dependable, able to multi-task with excellent verbal and written communication skills.  Duties include but are not limited to scheduling appointments, checking patients in and out and verifying dental insurance. 


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Job Description


Answering phone calls, greeting clients, booking appointments for stylists and acting as salon coordinator .


 



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Job Description


Busy Law Firm is seeking a friendly, detailed Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions related to the Title and Closing Agent field in order to drive company success.


Responsibilities:


Primary Responsibilities will be to:



  • Answer inbound telephone calls;

  • Set up closing files; and

  • Handle Post Closing of files, including:

    • Scan documents into proper files;

    • Make copies for Buyer / Seller / Lender;

    • Create Federal Express Label and ship closing documents; and

    • Mail out invoices associated with the closing



  • Plan and schedule appointments and events

  • Greet and assist onsite guests


Qualifications:



  • Must be familiar with Outlook, Microsoft Word (Closer's Choice is a preference)

  • Ability to prioritize and multitask

  • Excellent and friendly verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Must be courteous and friendly



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Job Description

 customer service,filing billing,computer operation,setting up appointments,assisting clients on the phone


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Job Description


We are a fun-loving team, taking pride in maintaining the highest level of professionalism and ethics, proudly providing unparalleled patient experiences and performing the highest caliber orthodontics. We are looking for a cheerfulpositive team-player who shares these values and will serve as the “face” and “voice” of the practice!


This is a Monday-Thursday position. Benefits include vacation, sick time, continuing education, and 401k. Salary is dependent on experience, with preference for experience in Orthodontics or Dental.


Job duties include greeting patients, answering phones, and scheduling patients. Knowledge and familiarity with computers is necessary, as is a knowledge of dental/orthodontic terminology and appointment types.


We are looking for:


·      Impressive communication skills (you LOVE people, and enjoy communicating with people of various cultures and backgrounds).


·      Quick-learner 


·      Independent, self-starter


·      Team player 


·      Highly organized


·      Mature-thinker


·      Ability to thrive in a fast-paced environment (for example, you must easily handle 4 ringing phone lines and a patient in front of you, wanting to schedule)!


If you have experience in Ortho or Dental and would like to be considered for this position, please email your resume including dental references. We are especially looking forward to your cover letter introducing yourself and describing your goals and the qualities you possess that would be a good match for our team!
 


 


 



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Job Description


 


Laboratory in Torrance, CA has an immediate opening for a Receptionist


Summary of Duties:


The receptionist will be the first point of contact for the Company, and will play a central role in providing efficient, responsive, confidential and professional support to management, staff and clients as needed. He or she will be responsible for rapidly and accurately answering incoming phone calls, and exercising good judgment by directing calls, taking messages or forwarding to the appropriate voicemail when necessary. The ideal candidate must possess strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The receptionist will provide excellent customer service, complete defined work in a timely and professional manner, and maintain a clean and orderly work area.


Responsibilities Include:



  • Greet and appropriately direct visitors & clients serving as a Gatekeeper to those contacting the Laboratory/Office by phone or in person.

  • Screens, transfers, and documentation of calls, visitor messages and emails

  • Data entry, faxing, filing and scanning

  • Shipping and receiving for multiple office locations

  • Maintaining front office, staff area and supply area.

  • Handle all confidential information in a professional and discrete manner

  • Assist on special projects and other duties as assigned


Qualifications:



  • Excellent Oral and Written Communication Skills

  • Excellent customer services skills and confidentiality required

  • Adherence to confidential (HIPAA) requirements and able to communicate difficult and sensitive information tactfully

  • Must consistently exude a polished and professional image

  • Positive attitude, good judgment, and excellent organizational skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook)

  • High School Grad or equivalent

  • 1-2 years of relevant experience required


Must be able to pass a pre-employment background check


K & K Consultant Group is an Equal Opportunity Employer


Reasonable Accomodation for Disabled Provided


Company Description

Founded in 2004, K & K Consultant Group provides services for clinical laboratories and health care facilities in technical, operational and regulatory areas. Our clients range from physician office laboratories to larger facilities performing a wide range of testing. Our team is made up of highly qualified professionals covering a broad range of specialties which include, but are not limited to: CLIA Compliance, assistance with accreditation (CAP and COLA), proficiency testing selection, instrument test, and methodology selection based on needs and validation of instruments and tests.


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Job Description


 Job Summary


  • Performs a variety of psychiatric, office secretarial duties and administrative tasks which require knowledge of customer service, insurances, co-pays, deductibles, and practice policies to ensure patient satisfaction and positive outcomes.

General Accountabilities



  • Greet visitors as soon as they enter, determine their needs and direct them to the proper area of the practice.

  • Collect information from patients, including insurance information, money for copays and contact information to put into electronic medical record.

  • Check insurance eligibility on patients with appointments and call patients whose insurance is not active.

  • Answer the telephone and redirect calls to the appropriate staff member, and respond to voicemails in a timely manner.

  • Maintain office inventory, ensuring there are always efficient levels of medical supplies and other office equipment.

  • Assist medical staff with responding to correspondence, including email and physical letters.

  • Takes monies owed, posts monies and produces a receipt for the patient.

  • Schedules patient appointments, answers general questions, obtains authorizations and pre-authorizations for patient care services.

  • Maintains master calendar for medical staff.

  • Completes required paperwork or documentation.

  • Inserts laboratory results into patient charts.

  • Files charts according to established procedures.

  • Reads and prioritizes incoming mail.

  • Provides assistance in the day-to-day administration of department.

  • Establishes and maintains files and records.

  • Oversees equipment and office supply inventories and initiates or approves service requests and supply orders.


*Alfredo H. Arellano PMHCNS-BC, PA reserves the right to add or change duties at any time.


Company Description

Private Psychiatric Practice located downtown, serving adults with various mental health disorders. See our website for more information. www.aapsychiatry.com


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Job Description


OVERVIEW:


 


Our client, a Global Fortune 100 organization and one of world’s largest distributors of Healthcare systems, Medical supplies & Pharmaceutical products, is actively seeking an accomplished Medical Receptionist - Entry level.


 


 


*********************************************************************************************************************************


 


Position: Medical Receptionist - Entry level


Location: Sugarland, TX


Duration: 4-6 months+ contract with possibility of extension!!!


 


JOB DESCRIPTION:


· Responsible for receiving and directing visitors, employment applicants, salespersons and customers to appropriate locations and parties.


· Maintains a visitors log and issues badges when necessary.


· Notifies personnel of visitor arrival.


· May operate a single or multiple position telephone switchboard.


· Works on assignments that are routine in nature where limited judgment is required.


· Normally receives detailed instructions on all work


 


Top Required Skills: Team player, computer savvy and fast typing, customer service skills


 


 


*********************************************************************************************************************************


 


I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.


 


Recruiter Name: Gurjant “Gary” Singh


Title: Sr. Technical Recruiter


Email: gsingh@ameritconsulting.com


 


Company Description

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally; as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.


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