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Make-A-Wish Greater Bay Area is a wish granting organization.  Together, we create life-changing wishes for children with critical illnesses. Our Chapter serves children from Monterey to the Oregon border and works with approximately 550 families per year.  Each wish is unique and is the dream of a child battling a critical illness. The resulting smiles speak volumes to the healing effects of a wish come true.

Make-A-Wish Greater Bay Area is seeking a compassionate, detail-oriented, critical thinking, Spanish bilingual team-player to assist with wish granting.  This full-time, non-exempt position reports to the Program Manager. 

Responsibilities include:

• Coordinating in-take process from wish discovery interview through wish determination

o Managing caseload of 100-150 wishes at a time

o Working with Volunteer Manager to ensure wish interviews are scheduled and completed in a timely manner

o Sending wish paperwork to families

o Processing wish interview forms when received from wish teams 

o Following up with wish families to collect and process wish family forms, and expectation letters or LOUs as needed based on wish type

o Assessing appropriateness of wish  

o Clarifying wish ideas, sharing wish guidelines and policies, and setting and managing expectations with wish children and families

o Requesting medical clearance forms from Senior Medical Outreach Associate when needed

o Interacting with program staff, volunteer wish teams, referral sources and families

o Preparing each child’s file for wish concept approval

o Monitoring wish process flow to ensure wishes move through pipeline in a timely manner

• Maintaining detailed, accurate administrative records of wishes in database and files

• Conducting Welcome Calls with new families as needed

• Occasional weekend and evening work as necessary

• Other duties as assigned

Experience and Skills:

• 3+ years related work experience, including office/administrative experience 

• Associates or Bachelor’s Degree preferred 

• Bilingual (Spanish/English) required, with near native fluency 

• Extreme attention to detail with a high degree of accuracy

• Excellent communication skills, both written and verbal, and a positive attitude for working in a cooperative environment

• Ability to navigate complex family dynamics, circumstances, and emotions with empathy and professionalism

• Well-organized, able to multi-task efficiently, to meet deadlines under pressure, manage timely follow-up, and maintain composure while handling difficult situations

• Warm, yet professional, demeanor while working with children, families, social workers, medical professionals, staff and volunteers

• Understanding of and ability to demonstrate cultural and socio-economic humility

• Willingness to be flexible in terms of assigned responsibilities

• Ability to maintain complete confidentiality

• PC literate –Microsoft Office Suite (Word, Excel, Publisher), database, etc

• Experience with The Raiser’s Edge and/or Salesforce a plus

TO APPLY

Send a letter of interest and resume to: 

Program Coordinator Search 

Make-A-Wish Greater Bay Area 

jobs@sf.wish.org 

 

Office Location: 

1333 Broadway, Suite 200 

Oakland, CA 94612

No phone calls, please.  Position is opened until filled

An Equal Opportunity Employer 

Diversity makes us stronger. MAWGBA is committed to diversity in its service and creating an inclusive work culture and environment that is reflective of the San Francisco Bay Area. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

 

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Academy of Art University is seeking enthusiastic, customer-oriented individuals to join the Customer Service Department. This is a full-time, entry-level position with incredible opportunity for growth within all departments of the Academy. If you are eager to develop your customer service skills and begin your first step towards your next professional career, we encourage you to apply today!

 

Responsibilities:

• Respond to, assess, and forward heavy inbound phone calls to the appropriate department or personnel


• Efficiently obtain information from Academy callers, prospective and current students, educators and/or industry contacts


• Perform heavy outbound call activities to support Academy’s Admissions efforts in setting up students for success through Open House, Campus Visits and other Academy event invites and opportunities.


• Ensure Academy of Art University calls and inquiries are handled with highest level of customer satisfaction


• Effectively manage Academy’s social media marketing channels, content, campaigns and day-to-day activities


• Collaborate with Marketing and Admissions Departments to stay well-informed of Academy highlights and new program offerings


• Ensure proper protocol and procedures are followed across all Academy interactions from all communication channels

 

Hours: M-Th 10am-7pm, Friday 9am-6pm, with rotating Saturdays 9am-5:30pm

Requirements:

• Excellent and professional verbal and written communication skills


• Previous receptionist or call center experience preferred


• Ability to listen attentively and assess callers’ needs


• Ability to organize, problem solve, multitask and prioritize


• Ability to work under pressure in a fast-paced, dynamic environment


• Positive attitude and strong interpersonal skills


• Experience with Salesforce and PeopleSoft is a plus but not required


• Excellent computer experience, MS Word, Excel and Outlook

Compensation: $12.32 per hour - $17.50 per hour depending on location

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service, paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester.  We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Manager by calling 415-274-2222.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

This is a great job for someone looking for work in Administrative Assistant, Professional Caregivers, and Customer Service, so if that's you, don't hesitate to contact us! There is a terrific short-term temporary-to-full-time Administrative Assistant opening, so this might be right for you!

Responsibilities:

• Greet and assist visitors

• Provide detailed reports/follow-up to management

• Data entry into Raisers Edge

• Coordinate staff events

• Minute taking

• Provide support to outside events when needed

• Administrative projects when needed

Qualifications:

• High School Diploma or GED

• 1+ yrs Administrative Assistant experience

• Superior written and verbal communication skills

• Experience in Advancement and/or Independent School environment preferred

• Excellent computer skills w/ Advanced Microsoft Office preferred

Spavia is a Chicago award winning premier day spa for 6 years in exciting Lincoln Park.  We are seeking an accomplished professional guest advisor to join our team.  Spavia provides a team environment with estheticians, massage therapists, and guest advisors that thrive on delivering an exceptional experience to our guests. Check out our YELP reviews and our web site to understand more thoroughly what we offer!  Our team relies on individuals that are punctual, reliable, bring an exceptionally positive attitude to the spa and are personally goal-driven. Our guest advisors are multi-taskers, ethical and demonstrate strong communication and selling skills. Guest advisors are willing to work hard to accomplish personal goals and those of our team.

We are looking for guest advisors : Minimum 2 years front desk experience in spa or related salon industry.  Mind body POS or similar experience a plus.  Candidate must strive to provide an exceptional experience for our guests at every touch point including scheduling reservations, telephone etiquette, greeting guests, checking guests in and out, maintaining a beautiful spa, selling products in our lifestyle boutique and selling memberships to our guests for optimal results. Our guest advisors bring a polished and professional image at all times, professional in attitude and are courteous team players.

WE OFFER: Competitive hourly wage, plus retail commissions and bonus for memberships. Potential extra incentives for exceptional performance. Paid training. Insurance offered.  Complimentary Spavia signature membership! Growth opportunities - Management career path. Full or part-time openings. Must be able to work some evenings and weekends.

FAMILY EXECUTIVE ASSISTANT

San Francisco and Palo Alto | Part-time at two days per week

POSITION SUMMARY

Looking for a motivated and highly organized, personal assistant to provide support to father and son, part-time, a total of 2 days (16 hours) hours a week. The candidate we are searching for has sound instincts, is a problem solver, fluid in building business relationships and takes pride in delivering excellent work in a timely manner.

The ideal schedule would consist of one day per week onsite (alternating San Francisco and Palo Alto), with flexibility during the rest of the week to push projects forward that can’t wait until the next scheduled day, or to respond to urgent needs.

DUTIES & RESPONSIBILITIES

Responsibilities include administrative and management of personal client projects.

For Father (Retired)

• Substantial clerical, accounting and bookkeeping duties (i.e., monthly bills, bookkeeping, compiling tax return information for CPA , caregiver payroll)


• Substantial healthcare administrative tasks (medical and long term care claims, insurance reimbursements, etc)


• Substantial caregiver coordination (scheduling subs for vacations and sick days, time sheets, insurance reimbursements, payroll, contract adj.)


• Light errands as requested and needed, i.e, grocery shopping, dry cleaning, scheduling car maintenance appointments and drive car to and from appointments


• Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, etc. 


• Regular planning of travel, vacations, outings, etc. 

For Son (Software Exec)

• Light clerical, accounting and bookkeeping duties for personal accounts and a small business. Compiling tax return information for CPA


• Light healthcare administrative tasks (scheduling doctors, insurance claims, etc)


• Extensive errands as requested and needed, i.e, shopping, dry cleaning, scheduling car maintenance appointments and drive car to and from appointments


• Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, gardeners, etc. 


• Regular planning of travel, vacations, outings, etc. 


• Extensive management of on site property projects 


• Light management of personal & professional calendar, scheduling appointments and meetings


• Extensive online web research and managing of small professional projects

Requirements

Please have all of these requirements:

• 3-5+ years experience as an administrative, executive and/or personal assistant


• Experience with bookkeeping, bookkeeping software, and managing or running payroll


• Experience with property management and house renovations


• Experience with medical administration such as insurance reimbursements


• Experience working with older people with some health and memory issues


• Must live in or near SF with ability to be on-site in SF, as needed with property tasks 


• Can drive to Palo Alto one day per week for on-site administrative work 


• Strong references


• Vaccinated for COVID


• Must be legally authorized to work in the United States


• Must have a valid driver’s license


• Must be willing to submit to a background check

Attributes

Please have most of these attributes:

• Superior organization, attention to detail, and follow through


• Ability to work with minimal supervision


• Strong decision making & problem solving skills


• Ability to act as gatekeeper and escalate relevant information to client as needed


• Excellent listener, verbal and written communication skills


• Patient, compassionate and can work with older parent with memory issues


• Strong interpersonal skills 


• Tech savvy, with experience with G Suite, Zoom and Quicken


• Ability to treat confidential information with appropriate discretion

Please see more detail and apply here: https://abrydon.com/2021/07/05/assistant/

RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. Barista experience a plus. 

Studio Assistant/Barista responsibilities include:

• Providing excellent customer service to clients.


• Greeting and checking in clients; taking orders for the smoothie bar/cafe. 


• Opening and closing the studio.


• Preparing items for RIDE Bar, our in-house smoothie bar (smoothies, bowls, and coffee). 


• Maintaining the RIDE aesthetic by providing studio and bar maintenance.


• Retail.


• Assisting with special events.

This is a part time job (approx. 10-12 hours/weekly); must be able to work 1-2 weekday evenings, at least one weekday morning, and an occasional weekend day.  Great job for a grad or college student. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes and RIDE Bar items. We will contact only applicants who meet our criteria for an interview. For more information about our studio and bar check out www.rideoaklandcycling.com. 

If you have a way with people and love to work with studio administration, this opportunity may be the perfect job for you. It is a part-time position 20 hours a week, with an option for more hours as our studio grows.  This position works remotely, though you will need to come to our Berkeley studio regularly.

We are a busy one-room Iyengar Yoga center in the heart of South Berkeley’s Lorin District with an even busier online presence. We offer dynamic Iyengar Yoga-related programming such as asana, pranayama, yoga philosophy and other Vedic teachings. 

Adeline Yoga is a vibrant and creative community that draws students locally and from all over the world. Accessibility is at the heart of our work, with social justice a key component. We love to work both collaboratively and creatively. We welcome qualified candidates who can help us continue this important work.

You will welcome new students: conducting 1:1 orientation and goal setting sessions and help them get signed up for memberships. This is a sales position. And, it requires getting to know our teachers and programs well.  You will help students identify their wellness goals and make recommendations of classes and programs where we can help.  Your personable nature and attention to detail will help make new students’ experiences with Adeline Yoga effective and delightful.

The Student Support Coordinator is critical to the success of Adeline Yoga. You will be responsible for coordinating our student relations including assisting with new student inquiries, conducting studio orientations, selling memberships and managing the new student process. You should enjoy the entire process of coordinating student support, including orienting new students, sales, managing spreadsheets and working at our front desk – both virtual and in person.  This position includes plenty of phone time, email and occasional social media work.  You should have great people skills, excellent attention to detail and a passion for the work we do. We hope you will be excited to do FB/IG lives or record videos as a way to attract and connect with new students.

Responsibilities:  The Student Support coordinator is responsible for welcoming new students and selling memberships. This is a student satisfaction and sales focused position.  You are a voice of Adeline Yoga, guiding students so they feel comfortable and confident about what we do.These efforts will involve a wide range of responsibilities both tactical and strategic.  Your daily duties include:

• Handling the new student process including making welcome calls, booking appointments, having consults and doing the follow up effectively.


• Managing the flow of information between our teachers and administrative team.   This includes managing your spreadsheets and communicating with the team.


• Anticipating the needs and pain points of new students, being proactive and creative in developing solutions to attract and retain new students.


• Engaging with our marketing efforts.  For example, doing monthly FB/IG lives,  recording videos and hosting open houses as a way to attract and connect with new students.

As Student Support Coordinator, you will have at “front desk” shifts each week so that you can interact with current and prospective students, keeping your finger on the pulse of Adeline Yoga’s rhythms.  With this position, you can set your weekly work schedule.  Ideally, that would include one or more Saturdays each month.This position comes at a very important time as we navigate the complexity of evolving Adeline Yoga through the time of Covid and emerging awareness about the urgent need for social justice in all realms of life. Your skills and intuition are critical to optimize our opportunities and help us fulfill our mission to be an inclusive, body positive space for everyone to practice all facets of Iyengar Yoga and build strong relationships with each other.Adeline Yoga is committed to creating a compassionate environment.  We are proud to be an equal opportunity employer. As a yoga studio, we are a team of talented people who gather to do their best work collaboratively. Our dedication to inclusion and multiculturalism is reflected in our actions and programming. We rejoice in our diversity of race, ethnicity, gender, sexual orientation, income, religion, national origin and all of the other fascinating characteristics that make us fully human.

Time Commitment:

10-20 hours hours per week minimum.  For candidates who are interested in 20+ hours a week, there is a possibility to expand this role.   Please apply.

Compensation:

• Competitive Hourly Salary


• Bonus opportunity based on performance


• Highly discounted membership to Adeline Yoga


• Growth potential within the company

Our ideal candidate has

• Minimum 3 years project management and customer service experience


• An outgoing and personable personality.  You are not shy about seeking opportunities for connection.


• Superior communication and customer service skills


• Exceptional attention to detail


• Great organizational skills


• Friendly and professional phone and email etiquette


• Able to work independently and within a team


• Ability to multi-task and prioritize in a fast-paced environment


• Passion for fitness and wellness


• Ability to work a flexible schedule including evening hours, weekends and some holidays


• Strong computer, data analysis and reporting skills


• Punctual and reliable

If you are interested in this role and ready to participate, we’d love to hear from you! Please submit your interest by emailing the following information to heather@adelineyoga.com with the subject “student support coordinator position”.

(1) Name and contact info

(2) Resume

(3) Cover letter which answers these questions:

• What about this role appeals to you?


• Why are you the best candidate for this role?


• This is a part time position. Are you okay with that?


• What is your target compensation for this position?


• What is a professional achievement you are proud of? What steps lead to this outcome?


• What books, social media outlets or other sources inspire your work? Please tell us about two of them.

Cristophe Salon is one of Orange County's premier salons, located in the beautiful Fashion Island shopping center. We are looking for a Salon Receptionist to act as the first point of contact for customers who visit our salon or contact us to learn about our beauty services. Salon Receptionist responsibilities include greeting customers upon their arrival, answering clients’ questions about services via phone, or in person and processing transactions. To be successful in this role, you should be highly organized and able to manage clients with grace, even during peak demand. Ultimately, you will help boost our reputation by building friendly, trusting relationships with customers.

Responsibilities

• Warmly greet clients


• Book and confirm appointments


• Process transactions (cash and credit cards) and issue receipts


• Welcome walk-ins, answer questions about services and schedule appointments based on availability


• Inform clients about new services


• Maintain a tidy reception area

Skills

• Proven work experience as a Salon Receptionist, Front Desk Representative or similar role


• Familiarity with processing transactions


• Excellent communication abilities (verbal and over the phone) with a customer service attitude


• Solid organization and record-keeping skills


• An ability to remain calm under stressful circumstances

Salon Donato

We are looking for a receptionist who is able to multi task have a basic computer knowledge, must have a fashionable appearance and be friendly.

Part time and full time positions available please fill out an application on line at www.salondonato.com or send a resume.

JOB DESCRIPTION

We are looking for a courteous, hardworking, and upbeat Part-time and Full time Front Desk/ Spa Attendant to join our team.  Our team understands that our clients expect a high level of service from us.  We also feel that quality of life and enjoying your work is important.  We truly care about each other, and the reputation and future of the business.

 This position is the first line of contact for any problems or issues for clients, and as the Client Relations Manager, ensuring that the environment is clean, tidy, welcoming, and efficient is a must.  This position is accountable for the appropriate and efficient booking of appointments and requires a knowledgeable person to communicate our brand of services and memberships on an expert level.  Commission is provided with all membership and package sales! 

SPECIFIC RESPONSIBILITIES

* Answer Phones 100% of the time during business hours in a friendly manner.

* Provide tea/water beverage service to spa guests.

* Opening/closing procedures of the Spa.

* Maintain a clean work environment.

* Engage Clients in a friendly manner.

* Explain Products, Services, Membership, Packages.

* Book appointments accurately and efficiently utilizing sophisticated reservation software.

* Usher clients through their process, ensuring a delivery of five star standards every day.

* Mediate and resolve client issues.

* Process reservations.

* Learn about  products and services for client communications.

QUALIFICATIONS POSITION-SPECIFIC SKILLS REQUIRED

• 2+ years in customer service.
  
  


• Enjoy working with people in a positive team atmosphere.
  
  


• Understand the value of working with a group of teammates.
  
  


• Have a thorough knowledge of computer and scheduling systems.
  
  


• Enjoy working on the computer and scheduling systems.

 

• Multi tasking and organization, and understand that excellence is in the details.
  
  


• Can handle multiple phones calls at once.
  
  


• Fluent in English.

 

This position is great for people who are looking to get started on a Paralegal career path, office manager or sales director.

We're looking for an individual with good communication skills, works well on a team, is detail oriented and can provide exceptional customer service.  

Experience with computers and software including Excel, Outlook and Google Docs is preferred! Previous work experience that required high level of multitasking is required!

You must be able to answer calls, type messages quickly, and greet visitors all at once. . . All with a smile. Professional attire and presentation is a MUST.

How to apply:

Email your resume.  We ask that you wait for a call back and do not call us directly.

Main job responsibilities:

1. Answering a high call volume of multiple phone lines, and then transferring callers accurately


2. Attending to visitors once they walk in; being the first point of contact


3. File & scan documents for attorney records

Hours:

Monday - Friday from 8:30 am - 5:00 pm

Thank You! 

Our beautiful clinic is looking to fill two part time positions for our receptionist team, looking to begin training asap! Work along side a team of amazing acupuncturists and functional medicine practitioners who provide quality care to the bay area! Natura Acupuncture and Integrative health offers Chinese medicine, anti-aging and facial rejuvenation treatments and functional medicine services. We aim to be accessible to the community by accepting 14 different insurance companies as well as offering a semi-community setting auricular acupuncture clinic at a low cost. 

Our mother clinic West Berkeley Wellness has been a beloved acupuncture clinic in Berkeley for over a decade, and is now operating at 396 Colusa Ave Kensington, CA 94707 under the new name! To learn more about us take a look at our website, www.hellonatura.com!

Job Responsibilities range from, but are not limited to:

• Create a sense of warmth and professionalism for our patients


• Patient communication in person, via phone and email


• Prepping and stocking treatment rooms


• Handling worker's compensation claims and charting


• Check deposits and recording


• Scheduling patients, selling herbs and other retail products


• Ordering and stocking of retail products and clinic supplies, inventory tracking


• General office upkeep, tending plants, resolving maintenance needs


• Patient follow up, creating and sending superbills


• Attending skin care trainings 4 times per year


• Help creating newsletters, marketing materials, educational materials


• Filing, help with organization of office

You:

The office assistant/receptionist will report to Office Manager and Business Owner, and will support our team of practitioners.

The most important skills you should possess an impeccable attention to detail and a strong work ethic. The position requires juggling many patients, daily tasks and long term projects in a very independent and self organized way, as you are the only admin person in the clinic to support the practitioners during your shifts. You are resourceful, reliable, focused, dedicated, love problem solving and take initiative to ask questions and find solutions as you will be running the show with day to day tasks! Of course, you are passionate about holistic health and LOVE helping people!

Proficiency with common computer programs such as Google Docs, Microsoft Office, Internet research, emailing, spreadsheets and knowledge of Mac computers is a must.

Preferred prior experience:

• medical billing/charting/superbills


• creating email newsletters via Mailchimp


• scheduling appointments, and EHR systems like drcrhono or Jane App


• social media/marketing


• retail, customer service, or wellness/healthcare


• bilingual English/Spanish is a plus though not required

The position:

The position is part time, about 2 to 3 shifts per week. At this time there is no full time position available, but it could be a possibility in the future when we reopen on Thursday and Mondays. Until then, the position would be for 2 to 3 of the following shifts with an unpaid 30 minute lunch:

Friday, 9:45am - 4:15pm

Saturday 9:45am - 3:15pm

Tuesday, 9:45am - 4:15pm

Wednesday, 9:45am - 4:15pm

(There is potential for different days, if our current receptionist is willing to swap.)

In your cover letter, please specify your overall availability and which shifts you are interested in! 

Pay for initial training period, 30-60 days depending on learning speed, is $15.60/hr, and goes up to $16 once you have a hang of the daily tasks. Once proficiency is demonstrated and you are excelling in the role, we are happy for your rate to grow with you, as your performance and responsibilities grow! Our owner, Jane, offers free treatments for staff members for her acupuncture and functional medicine treatments, and our team gets 30% off all our retail products including herbs and skin care!

We love building deeper relationships with our team and are looking for a long-term commitment, with a year at the minimum, but ideally 2-3 years. If you think you are a good fit to join our team, please send us:

• a cover letter letting us know why you would be the perfect addition


• how much experience you have with administrative work and social media/marketing, as well as the other job responsibilities listed above


• 3 professional references


• and your resume!

Unfortunately, we can't accept applications with out a cover letter as we want to get to know you more than a resume can do alone! If we resonate with your cover letter we will give you a call to set up a phone interview, and the final step will be an in person interview.

We look forward to meeting you!

Blades Co is currently looking for a full time Receptionist to join our team. Our ideal candidate would preferably have receptionist experience, excellent customer service skills, and can multi-task with ease.

This job can also develop in Management with the right candidate.

Please email me your resume and we will get back to you.

We are also 5 Blocks from Montgomery Bart station and now in our new location in Walnut Creek

 

 

College grad with some phones/admin experience, or experienced Receptionist needed for top 10 global law firm's gorgeous downtown San Francisco high rise office, M-F, 8am-5pm. Position open because receptionist promoted to Business Development Department. She had promoted into the role from Office Services Department. This firm likes to promote exceptional employees from within! 

The Receptionist will be responsible for providing concierge-level support:

• greeting clients


• handling phone calls


• operating the Cisco phone system


• registering visitors with building security


• issuing parking validations and accurately


• recording usage


• logging deliveries


• booking conference rooms


• handling clerical overflow projects


• maintaining an immaculate reception desk

Front desk presentation: professional attire and sharp overall appearance required. 

Job Skills & Qualifications: 

Experience in MS Word and Outlook is needed. Strong communication skills with

diplomacy, professionalism and courtesy via phone, in person and via e-mail.

You will excel in this role if you are/have: 

• well organized and able to efficiently produce quality work product


• able to “think on your feet” and use excellent judgment 


• excellent attendance and on-time arrival


• flexibility for overtime

You will have a fantastic boss who is transparent, fun, personable, fair and very likeable. 

Great benefits include 4 weeks of vacation the first year of employment. 

 

 

We are seeking passionate, service-oriented, positive, and hard-working individuals with a love for health and wellness and an excitement for our brand. When you join our Bar Method team, you are welcomed into a family dedicated to changing lives from the outside in! The ideal candidate is motivated, enjoys talking one-on-one with clients, and strives to uphold our brand standards. We are looking to hire 2-3 people to work at our front desk and occasionally as childcare attendants. The majority of your hours would be spent as our front desk receptionist!

Responsibilities:

• Drive revenue and deliver attendance goals by suggestive selling and client engagement.


• Provide top level concierge and reception service to clients.


• Perform essential daily studio tasks and projects, ie checking clients into class, maintaining studio cleanliness, etc.


• Represent the organization and its values in a positive way.


• Provide support to instructors and work as a team with all other staff.


• Maintain product knowledge for all studio retail operations.


• Upholds company brand standards in terms of studio look and feel, client service and company culture.


• Be expected to provide a high level of client service consistent with our position as a luxury brand.


• Assist with retail merchandising and inventory management in the studio boutique.


• Care for 1-5 children at a time in our childcare room for 45 minutes to an hour. (Parent will be working out nearby!)

Desired Skills & Experience:

• 1+ years of customer service, sales and/or reception experience


• Proven ability to set and achieve sales goals


• Demonstrated ability to develop relationships with customers and coworkers


• Excellent written and verbal communication skills


• Strong computer skills


• Superior problem solving and multitasking abilities


• Strong work ethic and passion for fitness/wellness


• Ability to work both independently and in a team environment


• Flexible availability, i.e. weekends, nights, mornings, holidays

Perks:

• Free Bar Method classes!


• Discounted Bar Method branded apparel and other athleisure products


• Working in a fun yet high-achieving and organized atmosphere


• Opportunities to grow with the studio and take on new exciting roles

Responsibilities include answering phones, scheduling and confirming appointments, handling client payments, maintenance of the spa and attending to individual client needs.  

The successful applicant must have excellent communication skills, computer skills and the ability to multi-task.  Previous spa front desk experience is a plus but not required.  A profession, friendly and positive attitude is a necessity.  

Reception/Assistant/Hairstylist (Mount Prospect)

We are a full service Aveda Concept salon seeking motivated, friendly individuals for an energetic, quick paced and creative atmosphere. Hours are full & part time. We are looking for reliable multi taskers who have great customer service skills and a passion for the beauty industry. 847.797.8202

Please call if you are:

-Sales and service oriented

-Have computer skills

-Experienced in customer care

-Able to communicate efficiently in a fast paced environment

-Capable in handling a reception desk (i.e. booking appts.,answering phones,checking out clients.)

-Maintaining a clean and smooth running salon

-Shampooing skills a plus, will train

If you are interested please call for an interview. 847.797.8202

 The Art Beat in downtown Campbell is looking for a part-time Receptionist/Open Studio assistant with strong administrative and phone skills. This is an excellent opportunity for an experienced admin who loves being in a creative environment.  

The ideal candidate will be proficient in Mac OS, have excellent organizational and interpersonal skills and enjoy working with children. We are seeking someone who is upbeat, positive, creative, mature and punctual.  

You will be expected to assist in managing the business aspect of an art studio, as well as assist with art classes, parties, and open studio. You must be able to work independently and as a team. We are looking for a long-term employee. Salary dependent on experience.

Duties will include:

 

• Greeting, welcoming, directing visitors appropriately


• Answer, screen and forward any incoming phone calls while providing basic information about the studio and events


• Booking events and taking deposits


• Checking and answering emails


• Collecting fees that haven’t be paid yet


• Working with Square


• Keeping inventory on all items and placing orders when low


• Must be able to lift 20+ lbs 


• Update rosters for upcoming classes/camps


• Update Google appointment calendars 


• Perform other clerical receptionist duties such as filing, organizing and managing the front desk


• Work on displays - Seasonal, sale & new items


• Be able to work in an environment that has a lot of children


• Light upkeep (dusting, taking garbage out, watering plants, making sure restroom is stocked & neat)


• Packing up projects to go home with students 


• Packing up projects from events and call for pick up 


• Work with offsite admin on ad-hoc projects

We’re an established health-conscious nail spa located in Wicker Park looking to add a friendly, tech-savvy, receptionist to our team! You can have a steady and stable position working at Revive!

What you get: 

• A down-to-earth, corporate-like, work environment, minority woman-owned, LBGT-Q friendly, small business


• Transparency, clear communication, professionalism, structure, and equality


• Our commitment to your success, by providing you training, goal setting, so you can be effective and successful 


• Guaranteed salary plus commission bonus


• 10% commission on retail sales


• 30% Staff discount on all services


• 15% Staff discount on all products


• Rewards for outstanding work


• Opportunity to grow within the company

What we are looking for:

• Someone who is always seeking to improve and grow themself


• Someone who is computer savvy and has experience with a POS system


• Someone who is open-minded and receptive


• Someone who is empathetic to others and their environment 


• Someone who can quickly adapt to changes and trends


• Someone who likes to work within a structure


• Someone who honors their word and does what they say they’ll do


• Someone who enjoys contributing to others


• Someone who naturally sees the good in others


• Someone who doesn’t sweat the small stuff


• Someone who is a YES to life!


• Someone who is definitely available weekends and Mondays and has an flexible schedule for mid-week shifts as needed (able to work days and nights)

To apply: Submit your resume and we’ll respond as soon as possible!

This position is available immediately for training.  

We're a well established Lafayette salon looking to hire a full time receptionist with managerial duties.

We will consider hiring 2 part time receptionist / managers instead of 1 full time.

YOU are the host of the party. :)

Looking for a long term commitment... someone who wants to settle in and be a part of our awesome salon family. Please do not respond if this is only temporary for you.  

This is a busy, fast paced customer service position. It's a big job. Duties include but not limited to all reception actions - phones, booking, check-in / outs, greeting, handling all customer needs.

You are the face and voice of the salon. Exceptional communication skills and a well groomed personal appearance a must, as well as admin/ basic computer skills. Product inventory and salon maintenance are duties as well.

Salon experience a requirement.

Please respond with a resume by email. And please include a bit about yourself in that email.

Thanks!

Enjoy working from home? Like dogs? Are you the go-to in your friend group for computer wizardry? Looking for flexible hours? Ever been described as "hyper-organized"?  

We're a small all female team seeking a work from home Office Manager or Administrative Assistant. Role and pay will be commensurate to experience. We're looking for the right personality fit! Someone who can be lighthearted with our crew and out valued clients. Because being able to handle our client relationships is our ultimate priority we're interested in folks who fit into either of these roles. 

Administrative Assistant role includes managing scheduling for a team of four, handling email, and invoicing. You must be a rockstar with computers. We currently use Google Drive, Front App, Acuity Scheduling, Squarespace, Slack, Quickbooks Online and Doist. If you have social media experience- we'd love to hear about that (but it's not required).

The Office Manager position includes troubleshooting automation and developing new systems to better onboard clients. If you have experience managing offices or with project management this is for you. We are a rapidly growing business and would love someone experienced in start-up culture who can problem solve workflow bottlenecks and research solutions independently. This year we hope to integrate a more robust CRM, increase workflow automations, and consider a client portal. We'd love someone who can bring ideas to the table once they get a handle on our current setup.

Currently the awesome human being in this role averages abut 55 hours per month. The schedule is relatively flexible per day but is roughly 2.5 hours per day (M-F). This can be great for stay at home parents, grad students, or others looking to supplement some freelance work.

Paid training at a slightly reduced rate for several weeks until you are fully up and running. Send us a rockstar cover letter showcasing your ability to be personable and articulate. Looking forward to meeting you!

Los Gatos Aveda Salon is looking for a Salon Coordinator who has a positive outlook, friendly speaking voice, is dependable, attentive, trustworthy, organized, efficient and great in communicating. We are a team of professional, creative, fun individuals who are goal-oriented and thrive in a healthy minded work environment.  

On an average day you could expect to laugh (there is no limit), hear by our guests how beautiful the space is, be involved in making our guest's day, and take part in conversations that add value to everyday life.

Abilities and experience required:

At least 1 year in the salon industry

Knowledgeable about computers and fast learning with programs

Great at handling high stress situations

Good listener, retains information and problem solves

Thrives in a team-based environment

Responsibilities include but are not limited to:

Opening and closing procedures

Hosting (water, tea, snacks, etc.)

Interacting with guests in a friendly and professional manner

Great communication skills, especially involving appointments

Placing product orders and managing inventory

Keeping desk and retail area stocked, clean and organized

Working with our software program(STX), apple computer, and devices

Bonus points if you have worked with or have an appreciation for Aveda Products and the Company

Salon offerings:

Retirement plan after 1 year

Paid sick leave after 90 days

Opportunities for growth and development

Hair Services and products at a discounted rate

Beautiful, clean, organized, efficient, and earth-friendly work environment

Flexibility in salary after 90 days

Here at Red Lion Inn & Suites we are looking for Front Desk Agent.  No experience is necessary though it is helpful as we will provide the training needed to perform the job duties required. Please send resumes to the email address that can be found within this posting or you can call the hotel directly and ask to speak with Betty or Stephenie. Thank you

Part-time: 2 days/week, 12 hours/week, around 9:30-3:30 (shift times negotiable)The Berkeley Center for Natural Medicine is located at Telegraph 2730, Berkeley on the second floor.There is a parking lot where you can park for free.

 

Primary Responsibilities:

• Greet patients and host our space in a professional and courteous manner.


• Answering phones calls, text and emails for three different practitioners.


• Organizing paperwork coming through the office.


• Prepare rooms for treatments. Keep office sanitized, tidy, and presentable.


• Check out patients by taking payment, scheduling next appointment and coordinating supplements or herbs.


• Patient coordination while in-office and preparing all products in advance of patient check out, rescheduling, etc.


• Preparing forms for insurance verification, and ability to communicate benefits to patients.


• Compounding herbal formulas, placing orders for herbs and supplements


• Record and coordinate tasks with the other office manager via an emailed Daily Log


• Create systems or documents when there is room for improvement in efficiency, tracking tasks, communication, etc. 


• Basic Indoor Plant Care - watering, maintaining health, etc. 

General Skills:

• Strong communication skills with practitioners, patients, and co-workers.


• Great people skills - compassionate, caring, good boundaries


• Excellent attention to detail, multi-tasking, and organizational skills.


• Can adapt when the clinic picks up in pace. Occasionally, it can get quite busy. 


• Basic computer software proficiency.


• We are a Mac-based office so proficiency with Apple Computer operating system is a must.

Qualifications:

• Previous customer service experience.


• Previous office receptionist or medical office experience is preferred.


• Must have experience with computers (i.e. troubleshooting, Google docs)


• Familiarity with Electronic Health Record systems is a plus, but not required. The practitioners use CHARM EHR, Unified Practice, and SuperSaas. Training will be provided.


• Experience or interest in natural medicine is preferred.


• Working knowledge of Chinese herbs is a plus.

COVID-19 Adaptations:

• The clinic has strict protocols and guidelines to ensure the safety of the patients, the office managers, and practitioners, and the office manager is a gentle yet firm monitor for these. Overall, these changes in the clinic have gone over smoothly.


• The overall flow of number of patients has been reduced and appointments are spaced out accordingly.


• Daily sanitization of the clinic, masks required for all, ensured 6' distance


• HEPA filters are on in the more commonly used areas


• At the door, patients are asked screening questions regarding any COVID-like symptoms, temperature is taken, and hand sanitizer is given.


• If you'd like to learn more or share any concerns, feel free to email them.

Please submit your resume and cover letter through Localwise. 

Work from home personal assistant position!

 

JOB DESCRIPTION:

 

There are no formal education requirements expected of a Personal Assistant. However, I'm looking for someone who is reliable, trustworthy, responsible and also possesses the following attributes below.

 

• Administration skills.


• To be thorough and pay attention to details.


• Self-motivated


• Organized and the ability to work well with others.


• Patience and the ability to remain calm in stressful situations.


• Excellent verbal communication skills.


• Computer literacy


• Active listening skills.

 

Requirements/Responsibilities:

1.Provide administrative support functions

2.Prepare, distribute, and file reports, letters, spreadsheets.

3.Manage calendars, meetings, appointments and events.

 

You will work on a one-to-one basis with me on a variety of weekly tasks, I will provide detailed weekly and daily instructions on what needs to be done, this is a WORK FROM HOME POSITION!

 

ABOUT ME:

I am a semi-retired international business consultant and with a focus on international business, trade, and networking, I am responsible for bringing distributors and manufacturers of a particular product to the same table and also finalize import and export negotiations as well as international trade deals and negotiations. As a Consultant with a focus in international business, the majority of my clients are out of the country and that also requires me to be out of the country almost half the year and as a matter of fact, I am currently on a business trip in Stockholm, Sweden finalizing trade negotiations for a glass company.

 

My present daily busy schedule demands the role of someone who is trustworthy, someone who will help support my workload when I am not in the USA in order for me to establish timely delivery of services and attend to important matters, the sensitivity of this position warrants the officeholder to be upright, responsive, accountable, trustworthy, emphatic, persevering and honest.

 

I need someone to start working for me prior to my arrival and he/she can provide the services I have listed above, I will require 2-4hrs of your time for 3-4 days a week.

This is just an illustrative message to help you understand what is needed of you and as soon as I'm back in the states, I will arrange a proper meeting for you and I to meet and discuss the possibility of long employment terms because this is only a temporary position for a duration of 3-6 months.

Position Summary LandPaths seeks an individual with a passion for building a diverse, healthy and whole community connected with the land. The ideal candidate takes initiative, is driven, energetic, creative and excels in an active work environment.  The Bilingual Executive Administrative Specialist will provide support to the day-to-day operations of LandPaths, with an emphasis on data entry and calendar management. Approximately 50% of this position is dedicated to supporting the Executive Team. The Bilingual Executive Administrative Specialist will be an active, engaged member of the “Finance and Administration Team,” participating in successful leadership across programs.   

Position Duties § Become trained on NEON database - provide data entry of cash receipts and volunteer hours; manage event/outing reservations; § Become knowledgeable and conversant in all aspects of LandPaths’ mission, strategic plan, preserves and community programs; § Serve as the first conduit in answering and/or directing inquiries to relevant staff; § Prepare donation acknowledgements; § Order office supplies and help secure gear and equipment for all programs;  § Communicate and coordinate with office volunteers; § Prepare staff meeting agendas and transcribe meeting minutes; § Support board meeting preparation including binders, email reminders, snacks; § Front desk activities including answering telephone and email inquiries, greeting visitors, opening and distributing mail; § Provide support to the Executive Team, with an emphasis on calendar management § Support various program/event activities; includes shopping for supplies and helping assemble gear  § Office errands including post office, bank, printer, and donation pick-ups; § Other administrative tasks as assigned.  

 EXPERIENCE AND QUALIFICATIONS A successful candidate will likely have significant experience supporting office administration, including the following qualifications:   § Experience working with volunteers; § Experience working/volunteering in a non-profit environment; § Strong people and customer service skills; § Strong data entry skills and experience; § Strong computer skills utilizing Microsoft Office Suite; § Knowledge of office equipment; ability to troubleshoot; § Detail oriented, well organized; problem solver § Calendar management skills; § Strong communication skills: articulate with proven ability to write effectively and speak persuasively; § Bi-lingual English/Spanish; having a significant cross-cultural experience or understanding a plus; § HS diploma or equivalent, some college and/or relevant work experience.   

ATTRIBUTES A successful candidate will embrace LandPaths’ values and culture, including the following: § Align with LandPaths’ values, inclusive of our commitment to fairness and equity;  § Curious; enjoys learning and supporting the work of others;  § Works best in busy work environment, managing multiple variables with divergent goals; § Flexible; §  Excels in a strong team centered work environment, while able to work independently; § Enjoys contributing to a learning culture and positive work environment.   

COMPENSATION The specific compensation package is determined by position and experience. Pay range for this position begins at $20 per hour.   

TO APPLY Interested applicants should send a BRIEF AND SPECIFIC cover letter and resume to LandPaths ~ attn: HR, 618 4th Street, Suite 217, Santa Rosa, CA 95404 or hr@landpaths.org. Recommended deadline to apply is Friday, June 18; open until filled.  

Position Overview: This position will provide support and assistance to the LMS Administrator and Learning and Development team, in the day-to-day support and management of the LMS, and related instructional technologies provided by Compliance Training Group. Responsibilities will include research, pilot-testing, implementation, deployment, and ongoing support of all implemented instructional technologies. The position will also serve the role of providing high-level training, and general support for corporate trainers, contractors, and executives using or implementing instructional technology for on-line, hybrid, and blended learning environments. The LMS Asst Administrator works with all team members to develop and deliver training materials for the use of the Learning Management System (LMS) and other technology supported by Compliance Training Group. The role also serves as a technical/functional expert and agent for supported learning technologies to other team members. 

Requirements: 

• 1-2 years of LMS administration experience. 


• 1-2 years of experience providing technical support for LMS, and instructional technology tools.


• Answer customer service and customer support calls with confidence and professionalism, always putting the client or prospective clients needs first.


• Create and maintain new and existing client user accounts 


• Provide troubleshooting and basic technical support to users in our Learning Management System (LMS) 


• Basic knowledge of full product development and implementation life cycle. 


• Knowledge and experience of using, administration, and support of communication tools such as MS Teams, Zoom, and other webinar solutions. 


• Qualified applicant must be a motivated self-starter with a pleasant, outgoing personality who is driven to satisfy our clients. 


• A team player who supports management and works well with co-workers and contractors. 


• Strong organizational skills and detailed orientated. 


• Ability to multitask, meet deadlines, work well under pressure and prioritize work. 


• Ability to describe complicated technology topics in a non-technical manner and maintain confidentiality. 


• Maintain track record of achieving goals on a consistent basis 


• Excellent English writing and verbal communication skills 


• Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint etc.) 


• Strong written, oral communications and organizational skills   

 

Preferred Skills:  

• Collaboration with internal teams, external teams, and management to ensure requirements      are being met and projects are kept on schedule.


• Strong analytical and problem-solving skills


• Excellent follow-up, time management and organization skills


• Knowledge of universal design principles and creating accessible training materials.  


• Strong editing, written and oral communication skills


• Strong interpersonal skills


• Ability to coordinate several projects simultaneously


• Proven ability to stay abreast of current and developing trends in learning technologies.   


• Proactive technical troubleshooting and problem-solving skills


• Familiarity of multimedia development, MS Office products, wireless technologies, basic to advanced web-enhanced, blended, online development, and graphic software packages. 


• Knowledge in Adobe Creative Suite, and Articulate 360 recommend


• Knowledge of HTML, CSS, JavaScript, PHP, HTML5  

Our Los Angeles based Trusts & Estates department is seeking an organized and resourceful Appraisals Coordinator for immediate hire.

Under the direction of our Vice President, T&E, this hire will play a key role in connecting our clients and staff to the T&E department by providing administrative support during the appraisal process, tracking invoices and communication, and helping streamline processes to maximize efficiency. This is an excellent opportunity for a responsible candidate who is interested in learning more about a global auction house and business.

Key Tasks and Responsibilities:

• Initial point of contact for incoming calls and inquiries regarding our appraisal services and general Bonhams auction offerings

• Provide clients with detailed information regarding our appraisal and consignment services and fees

• Work closely with our Specialists to accurately enter and update appraisal information using our in-house database

• Proof, edit and ensure appraisals are in compliance with company standards and requirements

• Put together and send appraisal documents ahead of client meetings and presentations

• Actively track and maintain all materials and documents through the entire appraisal process

• Maintain central appraisal work files with all relevant and required information

• Process and send appraisal invoices to client and follow-up when necessary

• Maintain reports on appraisal statistics

• Report all customer and client comments; communicate issues and resolution steps

• Develop recommendations to streamline work processes, enhance services, and maximize profitability

• Be available to occasionally telephone bid during our auctions

• Additional tasks and responsibilities may be assigned as needed by the VP and team members

Essential Skills

• Bachelor's degree in related field

• One to two years continuous experience in a similar position

• Have excellent time management and multitasking skills while working on multiple projects

• Be extremely well organized and able to work independently, as well as with staff at all levels

• Possess excellent communication skills, both in-person and over the phone

• Be courteous and exercise utmost discretion when working with confidential information

• An interest in and understanding of fine art and auction business is helpful

• Be proficient in Outlook platforms

Please email your resume and cover letter in PDF format to Recruitment.

Bonhams offers health, dental and vision benefit options, flexible spending accounts, 401(k) retirement savings plan, paid time off, pre-tax commuter benefits and more. We thank you for your interest in this position, please note that we will only contact candidates chosen for further consideration. No phone inquiries please.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment. 

Hello! 

We are looking for part time front desk help at our beautiful Holistic Skin and Body studio in the heart of the Claremont/Elmwood district in Berkeley. We offer Holistic Facials, Massage Therapy and body waxing. We have an amazing retail shop filled with clean beauty products, (check out our inventory list below)

We are looking for someone to work Sat 10-5pm and Sun 10-3pm at our Front Desk. Duties include checking clients in and out of appointments, booking new appointments, helping customers shopping in our retail space, keeping things clean and organized, lite cleaning/tidying, possible Instagram content help. The flow of the day can be busy at times and then quiet as well. In general this is a quiet, peaceful place to work. We are growing quickly so this position has the possibility to evolve over time with more hours.

As for Covid requirements, we are currently wearing masks in services and in our retail shop. We are all fully vaccinated and we comply with the State, County, City rules as well as the California Board of Barbering and Cosmetology.

• SKILLS - 

2+ years working in customer service, preferably spa/wellness industry

Worked in the beauty / spa industry before

Interested or knowledgeable about “clean beauty products” and Holistic health

Organized

Punctual

Reliable

Awesome communication skills

Amazing customer service skills

Ability to multitask

Good at following through with tasks

Enthusiastic and helpful with customers

Familiar with Square Appointments and Square Point of Sale a plus

  - PRODUCTS WE RETAIL -

JAO Brand

Marie Veronique

Esker Beauty

Taproot Herbs

Homestead Apothecary

Everyday Oil

Pursoma Bath Salts

Olio E Osso

Nucifera

Activist Manuka Honey

BAGGU

Sundry

Printfresh

Salt & Stone

Moon Valley

Onsen Saru

Bathing Culture

And more...

Hello! 

We are looking for part time front desk help at our beautiful Holistic Skin and Body studio in the heart of the Claremont/Elmwood district in Berkeley. We offer Holistic Facials, Massage Therapy and body waxing. We have an amazing retail shop filled with clean beauty products, (check out our inventory list below)

We are looking for someone to work Sat 10-5pm and Sun 10-3pm at our Front Desk. Duties include checking clients in and out of appointments, booking new appointments, helping customers shopping in our retail space, keeping things clean and organized, lite cleaning/tidying, possible Instagram content help. The flow of the day can be busy at times and then quiet as well. In general this is a quiet, peaceful place to work. We are growing quickly so this position has the possibility to evolve over time with more hours.

As for Covid requirements, are currently wearing masks in services and in our retail shop. We are all fully vaccinated and we comply with the State, County, City rules as well as the California Board of Barbering and Cosmetology

 

• SKILLS - 

2+ years working in customer service, preferably spa/wellness industry

Worked in the beauty / spa industry before

Interested or knowledgeable about “clean beauty products” and Holistic health

Organized

Punctual

Reliable

Awesome communication skills

Amazing customer service skills

Ability to multitask

Good at following through with tasks

Enthusiastic and helpful with customers

Familiar with Square Appointments and Square Point of Sale a plus 

 

 - PRODUCTS WE RETAIL -

JAO Brand

Marie Veronique

Esker Beauty

Taproot Herbs

Homestead Apothecary

Everyday Oil

Pursoma Bath Salts

Olio E Osso

Nucifera

Activist Manuka Honey

BAGGU

Sundry

Printfresh

Salt & Stone

Moon Valley

Onsen Saru

Bathing Culture

And more...

  Shanti is a San Francisco based non-profit that builds human connections to reduce isolation and improve quality of life.    

OUR HISTORY:  For 45 years, Shanti has been cultivating compassion in our community. Founded in 1974 by Dr. Charles A. Garfield at the UCSF Cancer Institute, Shanti was one of the first volunteer organizations in the United States to provide support to people with life-threatening illness. From our earliest days, Shanti has shined a light on the invisible suffering that accompanies illness and isolation. And we have called on the community to be the difference between zero and one—the difference between facing life’s most difficult challenges alone or with one person by your side. Shanti accomplishes this purpose by providing direct services to a range of clients including within the areas of HIV care and prevention, volunteer and training services, and other services. Shanti also provides support and administrative services to San Francisco’s HIV Community Planning Council.   The existence of a thriving HIV Community Planning Council is essential to meeting the service needs of people living with HIV in San Francisco and the Bay Area.    

POSITION SUMMARY:  The Program Coordinator will be an integral part of the team which works to support the San Francisco EMA HIV Community Planning Council (“the Council”). The Council is a collaborative regional body that consists of volunteer and government appointees from throughout San Francisco, Marin, and San Mateo counties including persons living with HIV, community members, and representatives of private and public agencies providing a wide range of HIV-related services and programs. The Council allows our region to examine HIV prevention and care through a unified lens, and to develop innovative, effective, and integrated responses to meet the shifting needs of the HIV epidemic. Each year, the Council is responsible for allocating funding for over $17 million in local Ryan White-funded HIV care and service programs.  

PRIMARY DUTIES:  

Ø Note-taking/minutes for all Planning Council and associated committee and work group meetings. May include transcription of recordings. 

Ø Logistical support for coordination of Planning Council and associated committee and work group meetings, including the e-distribution of meeting notices and other announcements.  

Ø As needed: support for community needs assessments and focus groups including group facilitation, data entry and analysis, and logistical support 

Ø As-needed: support for council member trainings and orientations, as well as ongoing support for council members. This may take many forms (e.g. helping a council member understand a policy issue, ensuring council process, making council members business cards, etc.) 

Ø Other duties as assigned       

SECONDARY DUTIES: 

Ø Support maintenance of the HIV Community Planning Council website, if needed. 

Ø Such other duties as may be assigned by the Planning Council Program Manager or Director.  

Ø Other duties as assigned   

QUALIFICATION/REQUIREMENT: We seek highly qualified candidates with as many of the following areas of knowledge, ability, skills and experience as possible: 

Ø Experience with or demonstrated interest in public health policy and/or HIV-focused legislation 

Ø Excellent written and verbal communication skills. 

Ø Excellent clerical skills including familiarity with Microsoft Word, Excel, and PowerPoint. 

Ø Demonstrate sensitivity to the needs and requirements of subpopulations that are affected by HIV in San Francisco 

Ø Ability to collaborate and cooperate with individuals from a broad spectrum of educational, economic, social, and cultural backgrounds  

Ø Personal commitment to the mission and values of Shanti.    

COMPENSATION/BENEFITS: Shanti offers a competitive non-profit salary and comprehensive benefit package, including multiple fully covered medical options as well as dental and vision. Other benefits include life insurance, long term and short-term disability, chiropractic/acupuncture, Employee Assistance Program and Identity Theft Protection. A 403B saving plan is also available to all employees regardless of FTE status. The hourly rate for this position is $25-$27 per hour, DOE.   Shanti allows for flexible schedules as well as promotes a culture of self-care for all our employees. In the first year of employment, employees earn 90 hours of sick time and 112.5 hours vacation annually and begin accruing sick time and vacation time starting their first day of employment with no waiting period (i.e. you can use as you accrue). Employees also receive 2 personal days annually as well as 15 paid holidays.     

EQUAL OPPORTUNITY: Shanti is an equal opportunity employer that supports and lives diversity in our staffing and values. Shanti complies with applicable federal, state, and local laws governing nondiscrimination in employment. We actively encourage and seek qualified candidates from people of all backgrounds.  

We are a sustainable fine jewelry company, established 2011, that makes everything to order with creativity and precision. We're expanding to a new showroom in Sebastopol and looking for a Shop Manager to hold down our day-to-day operations. 

The role is a dynamic mix of direct client care, supporting the sale of wedding, engagement, and everyday jewelry, as well as behind the scenes coordination with our team to complete orders. 

• Coordinate the packaging, shipping, and receiving of all orders


• Client care emails and phone calls


• Tracking of costs, vendors, and other details to make a job complete on time and on budget


• Coordination of appointment schedule

It's also about anticipating problems ahead of time and helping people feel at ease while making a big, meaningful luxury purchase.

We'll build some roles and special projects around the candidate's strengths and passions (so what are yours!?). 

This is only for people seeking a long-term fit - all our previous employees stayed with us for 3-9 years.

 

YOU: Enthusiastic and skilled salesperson/jewelry maniac/designer/art lover/creative lover of the world. Comfortable in your own skin-- love making others feel comfortable in theirs. Love surprising people with small little details that matter. Find yourself deeply gratified by checking things off your list and using systems to run as efficiently as possible. 

US: Working as fully authentic, positive, and nurturing craftspeople who believe in doing things right the first time. We designed our own dream jobs-- we like working here and want someone who will join us for years.

 

MUSTS

• Positive Mental Attitude #PMA!


• Drive to be the best at what you do


• Excellent writing skills - able to tactfully and elegantly write an email that communicates care


• A love for dotting i's and crossing t's - the work is extremely detail-oriented and requires a sharp mind toward consistency


• Must be ok with dogs; we have a shop dog and lots of dog visitors  

HOURS/ COMPENSATION

• 35 hours per week 


• Paid lunch break  


• 8 days vacation and 10 paid holidays to start


• If you are a jeweler, we offer free access to our studio for personal use, will feature your work in the store, and offer tons of professional development including tuition to jewelry making courses.  

FAMILY EXECUTIVE ASSISTANT

San Francisco and Palo Alto | Part-time at two days per week (16 hours)

POSITION SUMMARY

Looking for a motivated and highly organized, personal assistant to provide support to father and son, part-time, a total of 2 days (16 hours) hours a week. The candidate we are searching for has sound instincts, is a problem solver, fluid in building business relationships, and takes pride in delivering excellent work in a timely manner.

The ideal schedule would consist of one day per week onsite (alternating San Francisco and Palo Alto), with flexibility during the rest of the week to push projects forward that cannot wait until the next scheduled day or to respond to urgent needs.

DUTIES & RESPONSIBILITIES

Responsibilities include administrative and management of personal client projects.

For Father (Retired)

• Substantial clerical, accounting, and bookkeeping duties (i.e., monthly bills, bookkeeping, compiling tax return information for CPA, caregiver payroll)


• Substantial healthcare administrative tasks (medical and long term care claims, insurance reimbursements, etc)


• Substantial caregiver coordination (scheduling subs for vacations and sick days, timesheets, insurance reimbursements, payroll, contract adj.)


• Light errands as requested and needed, i.e, grocery shopping, dry cleaning, scheduling car maintenance appointments, and drive the car to and from appointments


• Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, etc. 


• Regular planning of travel, vacations, outings, etc. 

For Son (Software Exec)

• Light clerical, accounting and bookkeeping duties for personal accounts and a small business. Compiling tax return information for CPA


• Light healthcare administrative tasks (scheduling doctors, insurance claims, etc)


• Extensive errands as requested and needed, i.e, shopping, dry cleaning, scheduling car maintenance appointments, and drive the car to and from appointments


• Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, gardeners, etc. 


• Regular planning of travel, vacations, outings, etc. 


• Extensive management of on-site property projects 


• Light management of personal & professional calendar, scheduling appointments, and meetings


• Extensive online web research and managing of small professional projects

Requirements 

Please have all of these requirements:

• 3-5+ years experience as an administrative, executive and/or personal assistant


• Experience with bookkeeping, bookkeeping software, and managing or running payroll


• Experience with property management and house renovations


• Experience with medical administration such as insurance reimbursements


• Experience working with older people with some health and memory issues


• Must live in or near SF with the ability to be on-site in SF, as needed with property tasks 


• Can drive to Palo Alto one day per week for on-site administrative work 


• Strong references


• Vaccinated for COVID


• Must be legally authorized to work in the United States


• Must have a valid driver’s license


• Must be willing to submit to a background check

Attributes

Please have most of these attributes:

• Superior organization, attention to detail, and follow-through


• Ability to work with minimal supervision


• Strong decision making & problem-solving skills


• Ability to act as gatekeeper and escalate relevant information to the client as needed


• Excellent listener, verbal and written communication skills


• Patient, compassionate and can work with an older parent with memory issues


• Strong interpersonal skills 


• Tech-savvy, with experience with G Suite, Zoom, and Quicken


• Ability to treat confidential information with appropriate discretion

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

If you are looking for a part-time opportunity or an entry-level position, Academy of Art University encourages you to consider applying for the part-time Campus Host position. Campus Hosts are the first point of contact for anyone visiting an Academy location. They are responsible for welcoming visitors and providing continuous support to our blended population of students, faculty and staff. 

This is a great entry-level position into the University that will enable you to learn about the school and develop you for other potential opportunities.

Additional responsibilities include:

• Ensure anyone entering an Academy building has valid identification and / or assist with issuing visitor passes as needed.


• Assist individuals at the door when needed and support with elevator access.


• Provide directions regarding room locations.


• Conduct intake of concerns reported and troubleshoot or escalate to Campus Safety management as needed.


• Complete a walk-through of buildings as assigned each shift and open / close doors and turn on / off lights as instructed.


• Escalate operational or building concerns to Campus Safety management in a timely manner.


• Support with special events as needed.

Campus Hosts may be scheduled up to 40 hours per week for 37.5 weeks per year.  

Hours are scheduled during the Fall, Spring and Summer semesters but that means you have time off in between semesters to pursue personal endeavors before a new semester begins again. 

Below are the available shifts Campus Hosts may be assigned to work (weekend and weekday shifts available):

Weekday and Weekend Shifts Available:

• Overnights (11:00 PM - 7:30 AM)


• Days (7:00 AM - 3:30 PM) 


• Swing (3:00 PM - 11:30 PM) 

Requirements:

• One year of professional customer service experience.


• Possess excellent verbal communication skills.


• Have a friendly and professional demeanor.


• Be team-oriented and solutions-oriented.


• Anticipate needs of others and take measures to provide effective support.


• Time management skills are necessary. Be able to demonstrate a sense of urgency with important matters.


• Possess basic computer knowledge in MS Word, Excel and Outlook.

Benefits:

Academy of Art University offers part-time employees 401k options, paid sick leave and access to a commuter benefit program.  We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

 

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Manager by calling 415-274-2222.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Responsible for planning and directing a lot of the functional operations of the organization including marketing, sales, accounting, and general administration by performing the following duties:

-Preparing an annual operating budget and plans for the organization in coordination with the Owner to include  sales goals, profit projections, capital requirements, and manpower requirements

-Reviewing on a continuous basis, the general business climate for the organization and adjust manpower, material and service offerings as needed to ensure peak efficiency

-Reviewing and altering production costs, quality and inventory control programs to maintain a profitable operation

-Planning and directing sales by reviewing competitive position and developing new markets using advertising, promotional programs, and inter-company feedback

• Reviewing and utilizing accounting records as a tool for evaluating trends

-Maintaining the operating facilities of the company to produce high-quality service at the lowest possible cost

-Maintaining ongoing contact with staff and clients to receive feedback regarding all aspects of workflow such as membership, classes, etc.

-Ensuring that the company's customers are serviced to the highest level of satisfaction through quality service, courteous employees and quick to response needs

-Resolving customer concerns and ensuring corrective action is taken

-Coordinates special projects as needed

-Developing and maintaining an effective team through hiring, training, coaching and motivating staff

-Preparing and delegating daily work assignments to staff

-Providing guidance and direction to all staff for professional development and to ensure adherence to all company policies

-Overseeing all phases of billing/invoicing

-Performing other related duties as assigned

 

 

 

 We are hiring a customer service representative to manage customer  queries and complaints. You will also be asked to process orders,  modifications, and escalate complaints across a number of communication  channels. To do well in this role you need to be able to remain calm  when customers are frustrated and have experience working with  computers.

Customer Service Representative Responsibilities:

• Maintaining a positive, empathetic, and professional attitude toward customers at all times.


• Responding promptly to customer inquiries.


• Communicating with customers through various channels.


• Acknowledging and resolving customer complaints.


• Knowing our products inside and out so that you can answer questions.


• Processing orders, forms, applications, and requests.


• Keeping records of customer interactions, transactions, comments, and complaints.


• Communicating and coordinating with colleagues as necessary.


• Providing feedback on the efficiency of the customer service process.


• Managing a team of junior customer service representatives.


• Ensure customer satisfaction and provide professional customer support.

Customer Service Representative Requirements:

• High school diploma, general education degree, or equivalent.


• Ability to stay calm when customers are stressed or upset.


• Comfortable using computers.


• Experience working with customer support.

 The front desk agent/night auditor is responsible for checking guests in and out, posting room charges, filing daily guest folios and organizing paperwork, balancing all charges for the day, answering phones, handling guest needs, helping other departments, preparing daily reports, communicating with all shifts, walking property and several other duties. The night auditor must be able to work independently and overnight hours.