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Jamestown Urban Management is seeking a motivated, self-starting individual with strong administrative/property experience to join our management team. We offer comprehensive benefit package (full time employees), excellent training and opportunity for career advancement. The Property Administrator acts as the first point of contact with tenants, vendors, and contractors. The primary purpose of this position is to support the Property Manager/General Manager in the administrative and management functions required for commercial real estate properties in accordance with company and industry best practices and is involved in all aspects of the day-to-day operations of the property.

Education and Experience:

· High School Diploma; and 

· One to three years of progressively responsible related experience in a commercial property, tenant management setting; or 

· Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. 

· Knowledge of MS Office & Outlook 

· Knowledge of basic property management tools and skills. 

· Previous Property Administrative Experience required

Skill in:

· Organizational and interpersonal skills 

· The ability to meet deadlines, accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions 

· Self-motivation, leadership, teamwork and collaboration. 

· Conflict Management Resolution 

· Detail-oriented, logical, and methodical approach to problem solving 

· Written and verbal communication

Basic Job Functions:

· Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines. 

· Greets office visitors and assists them as appropriate. 

· Processes and routes mail. 

· Tracks vacation/sick time for staff. 

· Develops and maintains positive tenant and vendor relations. 

· Receives all incoming tenant requests and dispatches appropriately. 

· Maintains tenant and vendor files and communicates with tenants to relay property information/notices as directed. 

· Maintains Certificate of Insurance for vendors and tenants. 

· Maintains tenant contact lists. 

· May be responsible for handling property accounts receivable, collections and accounts payable coding and input as directed by Property Manager/General Manager. 

· Ensures professional appearance of the management office. 

· Ensures lease documents are signed, distributed to all pertinent parties and entered by Lease Administration into MRI 

· Maintains and inputs information into Workspace (company portal) 

· Maintains keys and key log and fire alarm trouble log 

· Orders and maintains wellness supplies for the company’s Wellness Program 

· Maintains all calendars to include Property Manager/General Manager, conference rooms, and building events.  

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Mission: TNDC develops community and provides affordable housing and services for people with low incomes in the Tenderloin and throughout San Francisco, to promote equitable access to opportunity and resources.

Established in 1981, TNDC has grown to employ more than 430 staff, to develop, own, manage and provide supportive services in 42 properties that offer deeply affordable housing for nearly 4,800 tenants, and to expand its work in community organizing and afterschool programming. TNDC is viewed as a trusted and well-organized community ally locally and a practice leader nationally. In San Francisco, TNDC envisions diverse communities where people with low incomes can fulfill their potential and meet their basic needs. In the Tenderloin, TNDC stands as a catalyst for advancing community interests and a force for expanding the choices that enhance livability, such as housing, employment, education, food, cultural activities, and open spaces.

TNDC values are: Integrity, Excellence, Inclusion, Collaboration and Equity

Under the direction of the Property Supervisor, the General Manager II is responsible for the overall operation of an SRO/Senior or Family property for extremely and very low-income tenants, including formerly homeless and disabled adults. The General Manager II will oversee the day-to-day operations of the property. This includes maintaining a supportive environment for all residents, assuring the property’s sound fiscal management, up keeping a well-maintained building and grounds, managing the onsite staff and their duties, and interacting with and supervising vendors.


  • Manage the operations of the building which includes but is not limited to supervising and managing the Assistant Manager, Maintenance III, and vendor or temporary personnel by ensuring completion and quality of product provided.

  • Ensure all property staff at site adheres to the TNDC policies and procedures and respond to all resident requests or complaints in a timely, efficient and courteous manner.

  • Supervise and schedule routine and preventive maintenance and custodial work; complete regular follow up inspections on maintenance and custodial work.

  • Develop and maintain an emergency plan to respond promptly to site emergencies and complete an incident report and forward to Property Supervisor within 24 hours of emergency.

  • Attend and participate in professional activities, monthly community meetings, departmental meetings, organizations, regulatory agency meetings or inspections, as needed or requested.

  • Perform other activities or tasks not outlined above as assigned by Property Supervisor to ensure the viable operation of the property.

  • Maintain high level of occupancy for the program and project and ensure that all units are leased according to TNDC standards.

  • Actively market units in accordance with an approved marketing plan which considers all federal, state, local and regulatory requirements.

  • Maintain and adhere to Waiting List protocol in accordance to TNDC policy and procedures and applicable federal, state, local, and regulatory agencies.

  • Review all completed rental applications and leases for accuracy and completeness, and for conformance to TNDC’s Resident Selection Policy.

  • Conduct unit tours and applicant interviews which include income verification in accordance with TNDC’s Resident Selection Policy and program requirements.

  • Walk vacant units regularly when completed by maintenance personnel or vendors to ensure the units are ready; conduct property inspections daily to ensure the common areas, landscaping, laundry, etc. are in good condition.

  • Ensure timely completion of work orders and turnover of vacant units.

  • Adhere to all accounting and reporting procedures required by TNDC.

  • Monitor financial condition of building, including expenditures and participates in planning the building budget.

  • Review all delinquent accounts and resident receivables and determine necessary course of action to collect outstanding balances in consultation with the Property Supervisor.

  • Collect rents and other monies; ensure that all transactions are processed and inputted accurately and completely in OneSite; complete daily deposits of all monies collected.

  • Exercise common sense, good judgment, consistency and self-control in day-to-day contact with residents and prospective applicants and in other business-related matters.

  • Perform annual or more frequent inspections of units and follow up with housekeeping letters, preparation of work orders and maintenance charge-backs to residents.

  • Maintain amiable relationships with all residents, and adheres to Fair Housing, Equal Employment and Equal Housing Opportunity requirements.

  • Process, complete and maintain accurate resident files at move-in and at each recertification within established regulatory guidelines.

  • Ensure compliance with regulatory requirements, which includes posting all licenses, permits, notices and occupancy permits required by federal, state and local jurisdictions; and preparation and submittal of reports in an accurate and timely manner.

  • Responsible for HUD, Tax Credit and MOH program compliance.

  • Ensure consistent application of property rules and regulations, lease and lease addenda and documents and reports all violations.

  • Manage resident evictions in compliance with court order and directions from TNDC’s legal counsel and approved by the Property Supervisor.

  • Ability, sensitivity and willingness to work with a diverse, low-income, multi-ethnic population.

  • Sound judgment, excellent assessment, problem-solving and supervision skills.

  • Dependability, initiative and follow-through.

  • Effective writing, communication and organizational skills.

  • Ability to respond appropriately in pressure situations; possess an even temperament and strong "people" skills with a commitment to customer service.

  • Ability to interact effectively with property management and other staff; effectively work in teams

  • Certified HUD or Tax Credit Specialist

  • Associate degree, certificate of completion from a trade school and/or three or more years of related experience and/or training or equivalent combination of education and experience

  • Minimum of 1 year of progressive operations and management experience

  • Minimum of 1 year of supervisory experience

  • Proficiency in Microsoft Word and Excel

  • Training and experience in multiple regulatory programs: HUD and Tax Credit programs.

  • Knowledge of residential property management, building systems and housing quality standards.

  • Strong organizational skills.

  • Familiarity with Tenderloin Neighborhood

  • Knowledge of homelessness and substance abuse issues

  • Demonstrated knowledge and understanding of budget management and facilities issues.

  • Experience with use of OneSite property management software or comparable property management software.

  • Knowledge and experience with TRACS software

  • Bilingual, second language ability

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