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 Huckleberry Youth Programs (HYP) is a community-based youth agency, providing a full spectrum of services to homeless, runaway, and other at-risk youth and families in San Francisco and Marin counties. Our programs are characterized by a commitment to community-based, collaborative services; attention to the urgency, complexity, and ever-changing nature of our clients’ needs; and recognition of the value and dignity of youth and their capacity to become healthy, productive adults.  

The Staff Accountant is an integral part of the Finance Department.  The Staff Accountant is responsible for recording and issuing all payments and reimbursements and accounting transactions in the Quickbooks desktop platform. This position interacts with HYP Accounting Manager/Controller and Fiscal Director, as well as administrative staff, to support the healthy financial functioning of the agency. 

ESSENTIAL FUNCTIONS:


  1. Complete all Accounts Payable activities including processing check requests from agency staff and the payment of vendor invoices, including both printed checks and online payments;

  2. Supporting Accounting Manager/Controller in recording and allocation of all government payments from reimbursable contracts as well as all contributed revenue from foundations, corporations, and individual donors;

  3. Ensure that all financial records are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and requirements of state, federal, and private funding sources;

  4. Communication/ consultation with HYP Program Directors regarding monthly credit card transaction coding and receipt submission;

  5. Assist with special projects as needed.

COMPETENCIES:


  1. Maintain a creative, team-building, cooperative approach to job performance and seek to bring a constructive, problem-solving orientation to all tasks;

  2. Highly organized, detail oriented and able to work with minimal supervision;

  3. Perform tasks and responsibilities in a thorough and timely manner in compliance with agency policy and standards;

  4. Exercise discretion and professional judgment at all times in keeping with the responsibility carried personally and by the agency for the care and welfare of youth and families from diverse backgrounds;

  5. Maintain high level of confidentiality at all times regarding financial and payroll information.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

REQUIRED EDUCATION AND EXPERIENCE:

1.  B.A. required (preferred in Accounting, finance, business, or a related field).


  1.  General office and bookkeeping/accounting experience;

  2.  Proficiency with QuickBooks desktop as well as spreadsheet and word processing programs (Microsoft Word, Excel);

  3.  Excellent written and verbal communication skills. 

SECURITY CLEARANCE:

1. Must pass DOJ/FBI background check

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PHYSICAL DEMANDS:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary and climb stairs.

WORK ENVIRONMENT:

This position operates in HYP’s Administrative Offices. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is not a position that allows for telecommuting. The HYP Administrative Offices are located in San Francisco and are accessible by public transportation.

EQUAL EMPLOYMENT OPPORTUNITY:

Huckleberry Youth Programs is an equal opportunity employer, committed to providing equal opportunity to its employees and applicants for employment without discrimination on the basis of race; color; ethnic background; religion; gender; gender identity or expression; sexual orientation; national origin; ancestry; age; marital status; pregnancy, childbirth, or other related medical condition; disability, including HIV-related conditions; or status as a covered veteran. This policy applies to every aspect of employment, including but not limited to: hiring, advancement, transfer, demotion, layoff, termination, compensation, benefits, training and working conditions.

FAIR CHANCE: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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 Huckleberry Youth Programs (HYP) is a community-based youth agency, providing a full spectrum of services to homeless, runaway, and other at-risk youth and families in San Francisco and Marin counties. Our programs are characterized by a commitment to community-based, collaborative services; attention to the urgency, complexity, and ever-changing nature of our clients’ needs; and recognition of the value and dignity of youth and their capacity to become healthy, productive adults.  

The Accounting Manager/Controller is an integral part of the Finance Department.  The Accounting Manager/Controller is responsible for recording all accounting transactions in the Quickbooks desktop platform, allocating expenses, and generating invoices for the agency programs.  This position interacts with HYP program directors and administrative staff to support the preparation of monthly financial statements, management reports, and grant reports.  

ESSENTIAL FUNCTIONS:


  1. Monthly close process including bank reconciliation, preparation of monthly Income Statement and Balance Sheet, and the restricting/ releasing of temporarily restricted net assets;

  2. Complete all Accounts Payable activities including processing check requests from agency staff and the payment of vendor invoices, including both printed checks and online payments;

  3. Recording of all government payments from reimbursable contracts as well as all contributed revenue from foundations, corporations, and individual donors;

  4. Complete monthly allocation of expenses to restricted grants and contracts including staff salaries, benefits, taxes, and program expenses;

  5. Generate invoices and submit expenses for restricted grants and contracts;

  6. Assist in the preparation of budget and financial information for grant proposals;

  7. Ensure that all financial records are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and requirements of state, federal, and private funding sources;

  8. Oversee and manage fixed asset tracking;

  9. Communication/ consultation with HYP Program Directors regarding monthly credit card transaction coding and receipt submission;

  10. Support Director of Finance in preparing for annual independent audit; 

  11. Assist with special projects as needed.

COMPETENCIES:


  1. Maintain a creative, team-building, cooperative approach to job performance and seek to bring a constructive, problem-solving orientation to all tasks;

  2. Highly organized, detail oriented and able to work with minimal supervision;

  3. Perform tasks and responsibilities in a thorough and timely manner in compliance with agency policy and standards;

  4. Exercise discretion and professional judgment at all times in keeping with the responsibility carried personally and by the agency for the care and welfare of youth and families from diverse backgrounds;

  5. Maintain high level of confidentiality at all times regarding financial and payroll information.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

 REQUIRED EDUCATION AND EXPERIENCE:


  1. B.A. in Accounting, finance, business or related field, required.

  2. Three years work experience in senior level accounting position preferably within a nonprofit context.

  3. Proficiency with QuickBooks desktop as well as spreadsheet and word processing programs (Microsoft Word, Excel).

  4. Excellent written and verbal communication skills.

PREFERRED EDUCATION AND EXPERIENCE:


  1. Experience with invoicing and reporting on government grants preferred.

  2. Experience with cost allocations among multiple programs and site locations.

SECURITY CLEARANCE:


  1. Must pass DOJ/FBI background check 

PHYSICAL DEMANDS:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary and climb stairs.

WORK ENVIRONMENT:

This position operates in HYP’s Administrative Offices. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is not a position that allows for telecommuting. The HYP Administrative Offices are located in San Francisco and are accessible by public transportation. 

OTHER DUTIES:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

EQUAL EMPLOYMENT OPPORTUNITY:Huckleberry Youth Programs is an equal opportunity employer, committed to providing equal opportunity to its employees and applicants for employment without discrimination on the basis of race; color; ethnic background; religion; gender; gender identity or expression; sexual orientation; national origin; ancestry; age; marital status; pregnancy, childbirth, or other related medical condition; disability, including HIV-related conditions; or status as a covered veteran. This policy applies to every aspect of employment, including but not limited to: hiring, advancement, transfer, demotion, layoff, termination, compensation, benefits, training and working conditions. 

FAIR CHANCE:Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 

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The Billing Specialist is responsible for our billing process to ensure all bills are paid by managing customer accounts, collecting payments, and updating accounts to reflect change.

About Scott Byron & Co.:Founded in 1983, Scott Byron & Co. in Lake Bluff, IL is a leading, Chicago-area landscape firm with a long-standing reputation for creating elegant, outdoor environments for both residential and commercial properties. The company’s 250 employees design, build and maintain extraordinary environments while creating an expression of Art in Harmony with Nature. Visit www.scottbyron.com to learn more.

Responsibilities Include:


  • Prepare invoices, statements, and other documents.

  • Manage the status of accounts and balances and identify inconsistencies.

  • Issue and post bills, receipts, and invoices.

  • Update accounts receivable database with new accounts or missed payments.

  • Ensure all customers remain informed on their outstanding debts and deadlines.

  • Provide solutions to any relative problems of customers.

  • Communicate with customers and internal individuals to discuss adjustments.

  • Allocate job costing reports.

  • Ability to review errors and make accurate judgments to correct.

  • Type documents: contracts, work orders, and other documents.

Skills:


  • Experience with Sage Accounting Software

  • Proficient in Microsoft Outlook, Word and Excel (v-lookup, pivot tables, formulas, etc.)

  • Understanding of accounting concepts to be able to justify reasoning/findings to others

  • Experience with job costing.

  • Ability to monitor and collect data to accurately analyze data

  • Create documentation, financial reports and/or presentations to communicate data

  • Ability to analyze and diagnose problems

  • Work independently, with little direction

  • Excellent communication skills, written and verbal, ability to clearly communicate issues to management

  • Ability to adapt, learn quickly, and be flexible

  • Strong organization and analytical skills

Benefits:


  • Comprehensive Group Medical Coverage

  • Dental

  • Vision

  • 401(k) Savings Plan

  • Paid Holidays

  • Paid Vacation

  • Paid Life Insurance

  • Flexible Spending Account

  • Cafeteria 125 Program

  • Long Term Disability

  • Supplemental Term Life Insurance

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Position Overview

The Member Accounts Specialist is responsible for ensuring that all membership systems for onboarding, billing and offboarding are working seamlessly in coordination with each other and related external systems. This position engages internal and external stakeholders to generate an accurate and timely flow of quantitative and qualitative membership data and reports to the organization. Familiarity and engagement with all stakeholders, especially members, as well as systemic view of the organization, its business and social context are key components of this position. The Membership Specialist may also be assigned with training staff, interns, and/or volunteers to fulfill special projects and mission critical tasks.The Membership Specialist is responsible for the following areas:

Member Data and Relationships Management

Responsible for maintaining the backend member and contact database and serving as the “owner” of our MRM (member relationship management) system for all coworking and office members. This includes, but isn’t limited to the following:


  • Review and maintain membership database

  • Review exception reports to maintain database integrity

  • Create membership sales strategy 

  • Create surveys about member needs, and interests

  • Work with marketing manager for sales strategy execution/logistics

Member Service and Issue Resolution

This role is responsible for resolving all billing issues and updating recurring billings for our office suite holders


  • Researching and resolving billing issues and disputes, including reconciliation of accounts receivable

  • Collection of accounts receivable

  • Contacting Nexudus Support for system issues

  • Communication with members to update declined and expired credit cards

  • Responding to hibernation and special arrangement requests from members

  • Generating and refunding invoices 

  • Proactive communication and hands-on training with members to resolve billing and online account issues in a timely manner

  • Updating and tracking of Office membership payments to ensure accuracy. 

Bookkeeping


  • Tracking and entering Events A/R 

  • Entering bills for approval and payment on a weekly basis

Reporting

This role has a key responsibility to produce metrics and membership reports for Impact Hub Oakland that are insightful and actionable, and plays a key role in providing the information needed to develop strategy and execute marketing campaigns.


  • Produce monthly reports to show an accurate and informative picture of member health and history, including new members, churn rate, billing delinquency, growth rates

Training and Documentation

This role has the responsibility to maintain documentation on our backend billing systems and ensure that key staff are trained and informed of updates and new functionality. This includes, but is not limited to:


  • Prepare and annually update procedures report, including a flow chart and descriptions of systems used

  • Train staff and interns on use of systems and documentation

About You 

You are committed to Impact Hub Oakland’s mission to connect, inspire and enable our members to create impact for a better world. In addition, you are:


  • A professional with significant experience and history as a customer service superstar, complete with an upbeat personality, excellent verbal and written communication skills, strong interpersonal skills and high social/emotional intelligence. 

  • Highly proficient in database systems, including data entry, data manipulation, building queries, and report generation

  • The ideal candidate will have a Bachelor’s degree and 2-7 years of experience as an Invoice Analyst, Financial Analyst or within a corporate Accounting function or service provider.

  • Has experience in billing & A/R collection

  • An expert in Excel, including programming formulas and spreadsheet manipulation, and generally excellent at working with numbers, spreadsheets and math.

  • Awesome at data analysis and delivering insight that can guide decision making through creating reports for a wide range of audiences.

  • Someone who takes joy in working collaboratively with your team members, and understands that it takes everyone working together to create an exceptional member's experience and a successful business.

  • Organized, detail-oriented, action-oriented, efficient adaptable and entrepreneurial. 

  • Mission-driven, self-directed, with loads of integrity and a positive attitude.

  • A creative problem solver, willing and able to work independently and collaboratively, and comfortable with responding quickly and flexibly to changing deadlines, conditions and situations

  • Experienced in training users on data systems, and documenting procedures and policies

  • Computer proficient with experience with basic computer platforms (gmail, excel, word, Google drive, etc.). Ideally has experience with Authorize.net. Easily learns new platforms and without hesitation.

Workflow & Arrangements:  25 hours per week, remote and in office (schedule tbd) with one weekly meeting in house (Monday).

Reports to: Interim CEO and CFO

To apply: To apply: Please send cover letter and resume to  david@oakland.impacthub.net and jobs@oakland.impacthub.net by 12/13/19

Impact Hub Oakland is an equal opportunity employer and places a high value on workforce diversity. We want to have the best available person in every job. Impact Hub Oakland policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination against a person who is perceived to have any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

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Title: Accountant/Financial Analyst

Summary of Job: Under the general supervision of the Accounting Manager, the Accountant performs various professional accounting support to the Finance Department.

Duties include complex accounting tasks including maintenance and analysis of accounting records, report development in the Fund EZ accounting program, analysis of programmatic expenditures and review with program managers to ensure efficient and effective use of funds, preparation of accounting schedules, reports and financial statements, preparation of journal entries and reconciliation of ledger accounts; ensuring compliance with generally accepted accounting principles and organization’s policies, procedures and contracts

The Accountant will also provide administrative support in other areas as directed by the Accounting Manager or Finance Director.

Essential Duties and Responsibilities:


  • Prepare program financial reports that compare actual results to budget and other metrics and provide any needed analysis for distribution to program managers.

  • Assist in preparation of monthly, quarterly, and annual financial statements and preparation for review by internal and external sources.

  • Work with department managers to provide support in understanding budgetary reports and assessing budget needs, and to create and enforce compliance protocols.

  • Perform standard and ad-hoc analysis to support Accounting Manager, Finance Director, and management in month-end close analysis, audits, policy compliance, taxes, annual budget process, management reporting, and other projects.

  • Manage distribution of monthly emergency services and program items. Includes distribution, reconciliation, reporting, and analysis of usage and projected needs.

  • Responsible for revenue accounting including reconciliation and review with Development Department.

  • Assist the Accounting Manager in preparation for the annual audit.

  • Work closely with Accounting Manager and Finance Director on the creation of the annual budget. This includes global budget, program budget and allocations.

  • Provide back-up support for accounts payable and receivable, petty cash, voucher disbursements, and emergency checks.

  • Gather, prepare, and/or maintain a variety of records, reports, fiscal data and confidential records. Maintain orderly files for audit purposes.

Core Competencies:

All HPP Staff are expected to meet the expectations of our Core Competencies:



  • Accountability and Reliability: Shows honesty, integrity, responsibility, initiative, and is mindful of impact on team/organization.


  • Collaboration: Participates in agency wide/cross team efforts, shares knowledge and skills, values cohesion and integrity of team.


  • Communication: Respectful, effective, proactive and willing to engage in hard conversations.


  • Continuous Learning: Seeks out new challenges, applies new skills, shows growth.


  • Professional Conduct: Clear boundaries, refrains from gossip/splitting, follows agency standards per Handbook and Policies & Procedures.

Qualifications:


  • Accounting degree strongly preferred; or a Bachelor’s degree with a minimum of 5 years related and progressive work experience in non-profit accounting.

  • Experience with Fund EZ or other enterprise level business accounting software strongly preferred.

  • Excellent analytical skills and the ability to identify trends and opportunities for efficiencies or improvements.

  • Excellent organization, prioritization, and interpersonal communication skills, service oriented behavior and ability to use good professional judgment required.

  • Ability to communicate financial concepts to non-finance staff in a constructive and collaborative manner.

  • Detail oriented.

  • Flexible; handle multiple tasks with the ability to meet critical deadlines. Ability to meet short-term and long-term goals and project deadlines.

  • Ability to work independently.

  • Experience with multi-cultural/multi-lingual populations/multi-disciplinary teams preferred.

  • Understanding of, and commitment to, social justice, and HPP’s mission and organizational values.

  • Advanced skills in PC/Word processing/database/spreadsheets systems/Fund EZ and integrating these to produce complex reports and documents.

Physical Requirements: This position requires the ability to work under stress and handle multiple project deadlines. The position may require moderate lifting.

Work Environment: Fast-paced, multi-cultural, collaborative work environment

Hours: 39 hours/week

Reports to: Accounting Manager

Directly Supervises: None

Please include cover letter with resume.

The Homeless Prenatal Program is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

About HPP:

The Homeless Prenatal Program (HPP) believes every family wants to deliver healthy babies and raise healthy children in a stable and nurturing home. Seizing the motivational opportunity created by pregnancy and parenthood, HPP partners with families to help them recognize their strengths and trust in their own capacity to transform their lives. At the heart of our program is non-judgmental, supportive case management provided by Family Case Managers, the majority of whom were once HPP clients themselves. As the first agency in San Francisco to hire and promote former clients as employees, HPP is unique in that the community it serves has – from the organization’s inception in 1989 – guided its growth and evolution. HPP serves over 3,500 clients per year through supportive, holistic programs including: Prenatal Classes and Support Group, Mental Health Services, Childcare Center, Housing Assistance, Emergency Services and Case Management.

Job Type: Full-time

Salary: $65,000.00 /year

Experience:


  • non-profit: 1 year (Preferred)

  • accounting: 1 year (Preferred)

Education:


  • Bachelor's (Preferred)

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Flexible schedule

  • Parental leave

  • Professional development assistance

  • Tuition reimbursement

This Company Describes Its Culture as:


  • Outcome-oriented -- results-focused with strong performance culture

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

This Job Is:


  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at https://start.indeed.com/fair-chance)

  • A job for which all ages, including older job seekers, are encouraged to apply

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ROLE PURPOSE:

Mia’s Kitchen’s Finance Manager will work alongside Mia’s Kitchen’s Founders and Don & Sons Executive team to take the company to the next level by driving operational effectiveness and efficiency. We are seeking a talented Finance Manager with 5-7 years’ experience with leadership teams for small to mid-sized companies, with a track record of success in overseeing budgeting, general ledger, AR & AP functions, and inventory management while ensuring that accounting activities are in accordance with established legal, regulatory, and company requirements.

Our Finance Manager will be heavily involved in the corporate strategy, and be a key leader driving the evolution of Mia’s Kitchen as it moves towards leveraging its category strength and brand equity of specialty food products.

Mia’s Kitchen is at a growth stage in the company’s evolution and is seeking a Finance Manager that is excited about this growth stage and that can be an impact player in the future of the company.

PRIMARY DUTIES & RESPONSIBILITIES:

· Provide strong leadership and help build strategic vision and tactical execution to drive revenue growth, profitability, and capital efficiency.

· Ensuring a governance structure is in place to achieve sustainably effective and efficient operational execution that increases shareholder value and facilitates employee and organizational well-being.

· Accountable for all financial, accounting, purchasing, cash flow, analytics, and risk management controls and requirements of the organization.

· Leads and ensures all financial and operational planning processes. Including Strategic Planning, Annual Operating Plans, Rolling Forecasts, Sales & Operations Planning, and supporting models for Revenue/Pricing, Margin Analysis/Control, product development, costing, etc.

· Help create a platform to gain a better understanding of profitability by revenue stream.

· To support product pricing strategies, market segmentation, channel development, product innovation/development, etc.

· Consolidates and communicates financial performance updates and comments to the Executive Team, the Advisory Board and the organization.

· Collaborates with the VP of Operations to ensure procurement, manufacturing, and logistics are optimizing cost/quality/service and continuously driving improvements across all factors.

· Collaborates with marketing resources to ensure marketing investments are sound and align on key performance indicators of what successful campaigns and spends are realized. As well as ensuring margins are met.

· Collaborates with Director of Sales to ensure trade and slotting investments are delivering the aligned ROI’s.

· Ensures full compliance with all regulatory and contractual obligations, and efficient completion of the year end-end financial review and the publication of the audited consolidated financial statements.

· Establishing and maintaining relationships with financial institutions, insurance brokers, auditors, finance and legal service providers as needed.

· Keeps informed of innovations in financial and tax management thru networking and professional associations.

EDUCATION, KNOWLEDGE & EXPERIENCE:

· Bachelor's degree in accounting and at least 5-7 years progressive accounting experience. CPA or MBA is highly desirable

· Advanced knowledge of generally accepted accounting principles

· Proficiency in G/L accounting software, Quickbooks, Google Suite, Word, Excel, Microsoft Outlook

· Strong analytical skills to read and interpret variances in financial results

· A demonstrated ability to be a strong leader with the intellectual honesty, open mindedness, and rigor to defend their strategic direction and support it with data while considering the position of others.

· Accuracy, attention to detail and ability to meet deadlines while operating in a fast paced, time constrained environment

· Ability to manage multiple projects & negotiate competing priorities

· Ability to participate in making decisions and able to spend time on routine items that are mission critical

· Supervisory experience

COMPETENCIES:

· An understated confidence evidenced by approach-ability, appreciation for all levels of an organization, and a calm composure even when faced with stress or confrontation.

· A desire to lead more than manage, to coach more than supervise, and to create an environment where employees develop into competitive assets.

· A willingness to prioritize building a cohesive company & culture over individual functional success.

· Set a high standard for written and oral communication skills.

PHYSICAL:

· Must be capable of lifting to 35 pounds up and over their head

· If asked to drive a company vehicle, must have a valid California Driver’s License, be insurable by the company and be able to operate a motor vehicle safely

· Must be able to sit or stand for long periods of time

· Must be able to travel

Job Type: Full-time

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

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Payroll Specialist

Livermore-based restaurant Franchise office is in search of an experienced Payroll Specialist who will be responsible for applying business and technology knowledge and human resources expertise, as well as managing our HRIS platform (Paycom). They will assist in providing a wide range of HR and payroll support to our field team of 50+ managers utilizing the HRIS, as well as overseeing and participating in payroll processing while managing and working alongside a Payroll Specialist.

The successful candidate will play a key role in success of the organization by offering guidance on all HR functions and payroll processing including recruitment, payroll, terminations, performance management, and employee relations. This person must execute HR best practices while facilitating a positive relationship between personnel and management. Must be friendly, personable and interact well with people in office and out in the field.

Responsibilities and Duties


  • Administration of HR Process, Procedures and Programs

  • Oversight and help with Bi-Weekly Payroll Processing (assist Payroll Specialist and oversee auditing functions)

  • Oversee handling and updating of all employee hiring and onboarding documents within HRIS

  • Stay abreast of legal changes within our states of operation (California and Utah) and implement needed process and program changes

  • Provide high quality advice to management regarding employee relations and hiring or termination issues as they relate to Labor Law

  • Identify ways to improve information flow, processes and procedures- work with ownership to develop and implement system changes as needed

  • Report on standard audit processes and run necessary reports on daily, weekly, monthly, quarterly or annual basis, to assist office and field in operations

  • Assist managers as needed to enable them to more effectively utilize all HR systems

  • Creating, archiving, pulling or reviewing hard copy and soft copy data, files and records to support audits or other similar activities

  • Oversight to benefit plans, offerings and enrollment processes

  • Handling of employee and guest incidents, including worker’s comp and insurance claims

Assignments may include, but not limited to, activities related to:


  • Tracking, monitoring and other support for leave of absence and/or attendance data and documents;

  • Distribution and updating of time edits, and ensure Payroll activities are accurate and on time.

  • Internal and external audit support

  • Anniversary, Intern, Scholarship, Employee Referral, Benefits and Wellness, and other HR program administration.

  • Pre-employment workflow (Background Checks, Offer Letters, etc)

  • I-9 and E-verify administration

  • New Hire Onboarding and Orientation support

  • Interfacing with employees, guests and insurance providers on any injury or illness claims

  • Reward and recognition activities and programs

  • Employee files, Personnel Change Notifications

  • Termination and exit process

Qualifications


  • Minimum 5 years experience with Human Resources and 2 years with Payroll

  • Experience using Paycom and/or other HRIS a plus

  • Expertise in HR policies and procedures

  • Strong knowledge of hiring process

  • Understanding of HR best practices and current regulations

  • Sound judgment and problem-solving skills

  • Proficient in Excel

  • Have experience in cloud-based payroll systems

  • Knowledge of workers comp claim processes

  • Managed health insurance enrollments

  • Familiar with ACA guideline compliance and State labor law compliance

  • Willingness to learn and commitment to getting the job done is essential

  • Expertise in Microsoft Programs including word and excel is a MUST

Benefits: Health, Dental, Vision, Life Insurance, (including family coverage), Aflac / Accident Insurance, Paid Time Off, 401K and Profit Sharing Plan, Paid Holidays, Food Discounts at our Brands, and various company incentives, Flexibility on hours within reason

Job Type: Full-time

Salary: $55,000.00 to $60,000.00 /year

Experience:


  • relevant: 2 years (Preferred)

  • Payroll: 2 years (Preferred)

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

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Position Overview

The Accounting Associate is a key member of the KIPP team and reports to the Controller. This person will assist with the day-to-day financial operations of our schools and regional office in the areas of accounting, accounts payable, financial audits, and vendor relations. Additionally, they will work with the accounting team to build a scalable and efficient financial infrastructure, provide exceptional service and support to our schools, and ensure their continued financial success.

The ideal candidate for this position will have strong organizational skills, a detail-oriented approach, and the ability to learn quickly and problem-solve. Must be an excellent communicator who enjoys working with people and is a continuous learner. This is a great opportunity to develop your skills and grow as an accounting professional. We are looking for someone who is passionate about KIPP’s mission and is eager to learn.

The Accounting Associate will be based out of our Regional Support Office (RSO) in downtown Oakland (BART accessible).

Roles and Responsibilities: Primary responsibilities include, but are not limited to, the following:

Accounts Payable


  • Approve and review the online accounts payable portal and ensure all invoices are forwarded to Concur in a timely manner.

  • Approve monthly reimbursement requests via Concur and import data to the accounting system

  • Work closely with Operations Managers and Directors at our schools to answer day-to-day accounting related inquiries

  • Follow up on vendor and reimbursement outstanding checks

  • Correspond with vendors and respond to inquiries

  • Maintains accurate vendor records in the accounting software and request W-9 forms as needed.

Year-End Closing and Financial Audits


  • Assist with semi-annually financial closing

  • Assist the accounting team during Spring and Fall on-site audit

  • Enter all prior fiscal year invoices and reimbursements

  • Gather necessary documentation for audit preparation— including checks, deposit documentation, bank statements, and invoices

  • Prepare and file annual IRS Forms 1096 and 1099

  • Manage annual unpaid use tax to CA Board of Equalization and responsible to correspond to all inquiries.

Potential Opportunities for Growth


  • Train new Operations Managers on accounting policies and procedures

  • Hold monthly RSO Concur office hours

Skills and Qualifications


  • Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission. A firm belief that all children will learn and can achieve at high levels

  • Bachelor’s degree

  • Demonstrated experience or interest in accounting, for example— proficiency in MIP (Sage/Abila) and/or other accounting software systems; accounting work experience; or accounting degree, emphasis, and/or certification

  • Proficient in Microsoft Office (e.g. Word, Excel) and Google applications (e.g. Mail, Calendar, Docs, Drive)

  • Proficient in business writing and communication

  • Ability to set priorities in a fast-paced work environment, pay attention to detail, and multi-task

  • Articulate, professional demeanor with strong self-confidence and initiative

  • Humility and respect: eager to learn, admit mistakes, and welcomes and responds effectively to constructive feedback

Compensation

We are dedicated to you and your family’s well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.

Job Type: Full-time

Experience:


  • relevant: 1 year (Preferred)

  • accounts payable: 1 year (Preferred)

Education:


  • Bachelor's (Required)

Work authorization:


  • United States (Required)

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Parental leave

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About KIPP Bay Area Public Schools

KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all.There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. 

Position Overview

The Accounting Associate is a key member of the KIPP team and reports to the Controller. This person will assist with the day-to-day financial operations of our schools and regional office in the areas of accounting, accounts payable, financial audits, and vendor relations. Additionally, they will work with the accounting team to build a scalable and efficient financial infrastructure, provide exceptional service and support to our schools, and ensure their continued financial success.The ideal candidate for this position will have strong organizational skills, a detail-oriented approach, and the ability to learn quickly and problem-solve. Must be an excellent communicator who enjoys working with people and is a continuous learner. This is a great opportunity to develop your skills and grow as an accounting professional. We are looking for someone who is passionate about KIPP’s mission, and is eager to learn.The Accounting Associate will be based out of our Regional Support Office (RSO) in downtown Oakland (BART accessible).

Roles and Responsibilities: Primary responsibilities include, but are not limited to, the following:Accounts Payable


  • Approve and review online accounts payable portal and ensure all invoices are forwarded to Concur in a timely manner.

  • Approve monthly reimbursement requests via Concur and import data to accounting system

  • Work closely with Operations Managers and Directors  at our schools to answer day-to-day accounting related inquiries

  • Follow up on vendor and reimbursement outstanding checks

  • Correspond with vendors and respond to inquiries

  • Maintains accurate vendor records in the accounting software and request W-9 forms as needed.

Year-End Closing and Financial Audits


  • Assist with semi-annually financial closing

  • Assist accounting team during Spring and Fall on-site audit

  • Enter all prior fiscal year invoices and reimbursements

  • Gather necessary documentation for audit preparation— including checks, deposit documentation, bank statements, and invoices

  • Prepare and file annual IRS Forms 1096 and 1099

  • Manage annual unpaid use tax to CA Board of Equalization and responsible to correspond to all inquiries.

Potential Opportunities for Growth


  • Train new Operations Managers on accounting policies and procedures

  • Hold monthly RSO Concur office hours

Skills and Qualifications


  • Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission. Firm belief that all children will learn and can achieve at high levels

  • Bachelor’s degree

  • Demonstrated experience or interest in accounting, for example— proficiency in MIP (Sage/Abila) and/or other accounting software systems; accounting work experience; or accounting degree, emphasis, and/or certification

  • Proficient in Microsoft Office (e.g. Word, Excel) and Google applications (e.g. Mail, Calendar, Docs, Drive)

  • Proficient in business writing and communication

  • Ability to set priorities in a fast-paced work environment, pay attention to detail, and multi-task

  • Articulate, professional demeanor with strong self-confidence and initiative

  • Humility and respect: eager to learn, admits mistakes, and welcomes and responds effectively to constructive feedback

Compensation

We are dedicated to you and your family’s well-being! KIPP offers a competitive salary as well as comprehensive benefits package including medical, dental, vision, and transportation benefits.

How to Apply 

Please submit a cover letter and resume by clicking the link below.

https://jobs.jobvite.com/kippbayarea/job/oMNSafwl 

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Organizational Overview

RDA is a woman owned consulting firm whose mission is to strengthen government and nonprofit efforts to promote social and economic justice for vulnerable populations. We embrace this mission as a staff and as individuals, both through our work and in our lives. Our commitment to social justice transcends our titles and our job descriptions.

We provide consultation to city, county, and state agencies and non-profit organizations through the provision of planning, evaluation, resource and organizational development, data analysis, facilitation, and training and technical support.  Our efforts are aimed at addressing persistent social, health and economic problems of populations served by public agencies.  Learn more about our mission, services, and strengths-based approach to our work at www.resourcedevelopment.net.

 

Position Overview

The Business Operations Associate will work as a member of the Operations Team and will coordinate the organization’s client invoicing and contracting processes. The Business Operations Associate will work closely with RDA’s Directors, Director of Finance, Talent and Operations, and other staff to ensure efficient systems and processes are in place to support the organization’s bottom line.  This person should be a self-directed quick learner with demonstrated ability to be an effective, efficient and positive team member. This is a full-time, exempt mid-level position.  

 

Responsibilities

Invoicing:


  • Work with Operations team to prepare and track monthly invoices using Unanet (an integrated accounting and project management system) and ensure invoices are submitted to clients in a timely manner 

  • Track all contract guidelines as related to invoicing and ensure compliance (including but not limited to tracking expenses, client invoice system management, and supplemental form preparation)

Contracts and Subcontractors:


  • Work closely with Project Delivery and Operations staff, providing quality assurance and project set up in Unanet

  • Support Project Managers during contract negotiations as needed and coordinate timely contract execution

  • Develop contract management tracking system in Unanet and manage client contract files 

  • Coordinate subcontractors including contracting, invoicing, and set up in Unanet

  • Work with Operations team to acquire necessary insurance documentation and form completion

Practice Support: 


  • Arrange staff travel and other project expenses according to contract guidelines

  • Assist Practice Directors with meeting coordination and set up

  • Continuously improve and update documentation and systems

  • Other practice and project support duties and responsibilities as needed 

 

Minimum Qualifications


  • Minimum 5 years of experience as Accountant, Bookkeeper, or Administrative Project Manager 

  • Experience with invoicing utilizing electronic accounting systems and demonstrated ability to learn new systems

  • High level of integrity, responsibility and attention to detail

  • Demonstrated experience using Unanet preferred 

 

Employee Benefits


  • Generous vacation and sick leave

  • RDA sponsored life and AD&D insurance

  • 401k, with RDA discretionary match after 2 years of employment

  • 100% RDA sponsored health, dental, and vision insurance

  • RDA sponsored long and short-term disability insurance

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses

 

To Apply:  Please send cover letter and resume to careers@resourcedevelopment.net with the subject line “Business Operations Associate”. This job will remain open until filled.  No phone calls please.  RDA appreciates each application it receives, but due the volume of responses for positions at RDA, only candidates who best fit the needs of the organization will be contacted.

As an equal opportunity employer, RDA is committed to equity and inclusion. Candidates from all backgrounds and experiences are encouraged to apply.

 

 

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Job Description


 


Detail oriented professional to fill role of Payroll Specialist. Duties include processing client payroll, calculating and entering payroll changes. Ability to set up direct deposit, child support orders, insurance, and garnishments. Knowledge of federal, state and local payroll, tax returns, workers comp and PTO Accruals. Strong customer service and communication skills are necessary. Candidate should be adept in responding to client inquiries regarding payroll issues or concerns. BA or equivalent of 3+years of payroll experience is required. FPC certification is a plus.


Job Type: Full-time


Experience:


  • Payroll: 3 years (Required)   *Preferable to have experience with a Payroll Service Company

Education:


  • Bachelor's (Preferred)

License:


  • FPC (Preferred)

Work Location:


  • One location

Benefits offered:



  • Paid time off

  • Health insurance

  • Retirement benefits or accounts

  • Other types of insurance


Company Description

PBI Payroll is an HCM company that services local and out of state clients with their timekeeping, payroll, tax and human resource services. We have been in business over 30 years and located in Carle Place NY.


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Job Description


This position is located in Franklin Park, IL...


The Payroll Specialist position is responsible for payroll and time and attendance software support to a group of clients and providing them with excellent customer care.


Mid-size Payroll Company with a friendly environment, looking for a FULL-TIME employee to join our growing company.


PRIMARY RESPONSIBILITIES:



  • Ensure the daily processing of payrolls via telephone, fax, email or online submissions

  • Process simple and complex multi-state payrolls in a timely and accurate manner

  • Train clients that submit online with the online functionality

  • Prepare and issue manual check requests

  • Responsible for setting up child supports and wage garnishments

  • Administer general deductions, benefits and fringe benefits in payroll system

  • Keep abreast of changes in payroll and payroll tax areas

  • Provide superior customer service

  • Timely transferring of specific files to benefit and insurance companies

  • Assist clients with specific payroll and tax questions

  • Perform client implementation procedures as requested

  • Other duties as assigned


REQUIREMENTS:



  • Two years prior experience in a payroll service bureau

  • Ability to work in a fast-paced environment

  • Knowledge of Excel and uploading files

  • Knowledge of payroll, payroll taxes, benefits

  • An aptitude towards technical issues

  • Strong attention to detail and good communication skills a must

  • Ability to perform mathematical calculations

  • Good typing and 10 key pad skills


PREFERENCE:


  • Knowledge of Evolution Payroll and Swipe Clock Time & Attendance a plus

 


 


Company Description

As a leading payroll provider, we offer comprehensive solutions designed to fit your business. Our knowledgeable and experienced staff offers confidential and reliable assistance for every aspect of payroll. Count on us to deliver accurate & timely payrolls while accommodating your unique needs. From meeting your basic payroll requirements to customizing management reports, offering software solutions and/or tax pay and file services, we can do it all or whatever portion you choose to delegate.


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Job Description

Staten Island Accounting firm is looking for a payroll assistant with a minimum of 1-2 years payroll processing experience. Great working environment. Paid Holidays, Sick Days, Vacation Days & 401k. New Position which allows you to grow with us.Immediate Hire!! VETERANS ARE ALWAYS APPRECIATED. FAX RESUMES with Salary Requirements to 917-724-0672.


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Job Description


This position is located in Franklin Park, IL...


The Payroll Specialist position is responsible for payroll and time and attendance software support to a group of clients and providing them with excellent customer care.


Mid-size Payroll Company with a friendly environment, looking for a FULL-TIME employee to join our growing company.


PRIMARY RESPONSIBILITIES:



  • Ensure the daily processing of payrolls via telephone, fax, email or online submissions

  • Process simple and complex multi-state payrolls in a timely and accurate manner

  • Train clients that submit online with the online functionality

  • Prepare and issue manual check requests

  • Responsible for setting up child supports and wage garnishments

  • Administer general deductions, benefits and fringe benefits in payroll system

  • Keep abreast of changes in payroll and payroll tax areas

  • Provide superior customer service

  • Timely transferring of specific files to benefit and insurance companies

  • Assist clients with specific payroll and tax questions

  • Perform client implementation procedures as requested

  • Other duties as assigned


REQUIREMENTS:



  • Two years prior experience in a payroll service bureau

  • Ability to work in a fast-paced environment

  • Knowledge of Excel and uploading files

  • Knowledge of payroll, payroll taxes, benefits

  • An aptitude towards technical issues

  • Strong attention to detail and good communication skills a must

  • Ability to perform mathematical calculations

  • Good typing and 10 key pad skills


PREFERENCE:


  • Knowledge of Evolution Payroll and Swipe Clock Time & Attendance a plus

 


 


Company Description

As a leading payroll provider, we offer comprehensive solutions designed to fit your business. Our knowledgeable and experienced staff offers confidential and reliable assistance for every aspect of payroll. Count on us to deliver accurate & timely payrolls while accommodating your unique needs. From meeting your basic payroll requirements to customizing management reports, offering software solutions and/or tax pay and file services, we can do it all or whatever portion you choose to delegate.


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Payroll Network, a major Human Capital Management (HCM) Solution provider in the DC/Baltimore metro areas, seeks a PayrollSpecialistfor its Rockville, MD headquarters. Our 70+ dedicated associates implement and support iSolved, a cloud-based HCM solution which just surpassed two million client employees. The impressive adoption of the iSolved platform reflects the value of having a single solution for all core components of workforce management: Payroll, HR, Benefits enrollment, Onboarding and Time Tracking. As a Founding Partner, Payroll Network implements and supports iSolved so clients can manage their employee life-cycle, from hire-to-retire! You should consider joining our Payroll Network team if you get a kick out of both technology and people, thrive in a friendly, dynamic environment, and enjoy learning new things every day.

The PayrollSpecialistis responsible for the below:

Consult with clients to deliver a comprehensive HCM/Payroll solution and guide the client towards the best solution for their business needs
Partner with clients to understand their business and related needs to analyze existing systems, interface requirements, business processes and recommend and implement appropriate solution
Build long term relationships and trust with clients and colleagues
Interact/collaborate with Payroll Network associates in sales and customer service
Exchange routine information with members of client project team, including priorities, timeliness, issues as they arise

Do you have the following essential traits?

At least 3 years of experience working in a client service/customer service environment
Proficient in the latest web technologies and working knowledge of various operating systems
Excellent analytical skills and time management skills and ability to work both independently to provide solutions to the client and as part of a team to accomplish tasks
Excellent communication skills both verbal and written and client facing experience
Proficient using Microsoft Office

Nice, but not necessary off the bat

Experience with Human Capital Management Solution(s) (Payroll, Benefits Administration, Time & Attendance) either as a consultant or practitioner in a relevant industry, or with software implementations
Strong client relationship skills including the ability to influence client and guide the client to best solution to help resolve their client needs

Payroll Network, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Payroll Network, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


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Job Description


 Position Summary 


A Payroll Specialist is responsible for overseeing all aspects of payroll for assigned Zap Payroll’s payroll clients. 


Essential Duties and Responsibilities


The essential functions include, but are not limited to the following:




  • Performing scheduled payroll tasks as required for clients, on-time and accurately, including:



    • Entering payroll data such as employee time


    • Receiving necessary approvals if required


    • “Processing” (automated process) the payroll after receiving any required approvals


    • Sending reports if any required





  • Performing scheduled payroll related tasks as required for clients, on-time and accurately, including:



    • Processing Workers’ Compensation Insurance reporting


    • Processing 401k or Benefits related reporting and/or payments


    • Processing garnishment related reporting and/or payments




  • Assisting clients with the onboarding process 



  • Resolving client’s payroll tax issues including:



    • Working with software processing vendors


    • Processing electronic tax payments direct with state agencies and the IRS


    • Manually creating payroll form revisions such as 941x or W-2c




  • Consulting with clients regarding best payroll practices


  • Researching and resolving payroll-related questions, concerns, and problems for clients in a friendly and timely manner


  • Maintaining a high rate of client retention through quality service 


  • Remaining abreast of payroll tax law, and corresponding with federal, state, and local tax agencies on behalf of clients


  • Establishing and maintaining a positive working relationship with clients, agencies, vendors, and coworkers to promote a quality service image


  • Assisting clients with other special payroll projects from time to time


  • Performing other duties as assigned



Minimum Qualifications (Knowledge, Skills, and Abilities)



  • Associates degree in accounting, business, or a related field; or equivalent combination of education and experience


  • 2+ years of payroll experience for a payroll processing service or similar work environment


  • Strong organization and ability to analyze data with particular attention to detail


  • Ability to work independently and manage multiple projects and deadlines


  • Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with payroll software, is a must


  • Proven ability in customer service and problem resolution


  • Excellent written, oral, and presentation communication skills



Physical Demands and Work Environment 


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. 


Note


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.



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Job Description


Payroll Processor

Payroll Services LLC (PRS) is looking to hire a full time individual to help service our growing client base. You will be responsible for accurately processing payroll and employee information but most importantly providing great customer service.


Our payroll specialist are the most important piece to building a great company. We want happy cheerful individuals that like talking and communicating with clients. Bubbly personalities are a must (sorry Grumpy Cat - don’t apply) .


You will handle our day to day operations of receiving client information and processing it 100% accurately. We strive to ensure that every employee’s check is always correct, right down to the penny. You must be diligent in your duties and be able to work under deadlines.


Perks of the job include flexibility, awesome work environment, and not having to worry about outstanding projects to deal with.


We offer a very structured and organized training path to ensure you understand your job, are successful and have opportunity for advancement.


We are located in Downtown Frederick. Enjoy some of the best restaurants and the beauty of Carroll Creek!



Candidate Requirements
- Must have excellent base computer skills


-Must be a team player (this is EXTREMELY important to our organization)


-Must have excellent customer service skills


-Must have excellent communication skills


-Must be able to work within strict deadlines


-No Experience required


- Must have reliable transportation


-Must have stable internet connection at home


-Must have a working laptop or computer suitable for remote working when weather is inclement

Compensation
This is a full time position. $16-$19 starting


Medical, Dental, Retirement and Life


Company Description

Payroll Services LLC

Join Maryland's leading Payroll, HR and Employee Benefits Company. PRS is an industry leading company that specializes in helping companies (B2B) with their employee needs. Products range from an all-inclusive Human Resources Program, Benefits, Payroll Processing, Insurance and Outsourced Retirement Services. PRS customizes its offerings to the client's business whether it is small, large, simple or complex.

www.payrollservicesllc.com


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Job Description


 


Do you have a big personality?


Are you tenacious?


Do you have a desire to work with people?


Then apply, we offer paid holidays/ Medical, Dental, and Vision Benefits/ competitive salary/ and bonuses!


 


Payroll Specialist here are some of the requirement details:


  • Strong verbal and written communication skills in English and Spanish



  • Coordinates with managers and staff to ensure that all time cards and schedules are accurate and approved in a timely manner.

  • Reviews time & attendance data for reasonableness and works with management to research and resolve any issues. The review of time & attendance data includes but is not limited to job codes, earnings, overtime

  • Manages the day-to-day operation of the time & attendance

  • Creates, manages and distributes reporting for the time & attendance and scheduling functions.

  • Communicates and monitors scheduling policies and procedures to maintain best practices.

  • Assists the Payroll Department with maintenance of time & attendance and scheduling systems, including system upgrades and testing.

  • Coordinates interfaces between vendors and systems ensuring accuracy of the information. Responsible for all imports and exports to and from the scheduling systems.

  • Assists with payroll processing and reporting in a backup role as necessary

  • Performs other duties as assigned.

  • Process W4 and direct deposit requests in compliance with both fed, and state law

  • Successful candidates will be able to interact with all different levels of EEs and management

  • Will commute to and from multiple locations



  • General HR knowledge of labor practices pertaining to payday law and payroll administration



  • Proficient use of Microsoft Office programs/ KRONOS/ AVIONTE and demonstrated ability to learn other application programs as needed


     


    *** High school diploma required; Associates degree preferred




 



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Job Description


PEO/ASO seeking an experienced payroll specialist to join our payroll team in Bradenton. More specifically, this position would be responsible for the onboarding process for new clients. Hours are Monday through Friday, 8 am to 5 pm. PEO or ASO experience preferred.


 


Company Description

Established PEO (employee leasing company) and ASO (payroll company) located in Bradenton.


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Job Description


Title:              Payroll Specialist (Payroll & Accounting Operations)  


Status:           Full-time, Exempt


Reports to:    Payroll Manager


Location:       Boston, MA



About the Role…


the Payroll Specialist position is responsible for processing the organization’s multi-state and multi-national payrolls, resolving exceptions, uploading or entering results into the financial systems, maintaining attendance, earnings and benefits records and providing assistance to employees. You are responsible for applying procedures and exercising judgement to support managers and employees and process accurate payrolls.


 


You will…


·       Process payroll by entering employee status changes or importing employee timecard data into the payroll systems after reviewing for reasonableness and compliance and obtaining approval for any items that fall outside established parameters


·       Transmit the payroll file to the payroll processors and review output reports to ensure accuracy


·       Process retirement election changes in employees’ ADP profile, remit contributions via the plan sponsor’s website and arrange for funds to be electronically transferred


·       Interface and enter payroll expense entries into the general ledger


·       Manage the corporate MBTA pass account


·       File payroll documents and reports


·       Prepare journal entries and reconcile general ledger accounts


·       Provide assistance to employees with questions or problems related to payroll


·       Other duties and/or special projects as assigned


 


You Need…


·       1-2 years’ experience in an accounting or payroll role


·       Bachelors’ degree in accounting or business preferred


·       Excellent PC experience, particularly with Microsoft Office applications (Advance Excel skills highly preferred)


·       Interest in and aptitude for working with complex systems and processes


·       Demonstrated desire and aptitude to quickly learn new information and adapt to change


·       Organized and self-motivated with high standards for accuracy, customer service and efficiency


·       Commitment to maintain absolute confidentiality


 


The Perks…


We offer competitive compensation and excellent benefits:


·       Health, Dental and Vision Insurance


·       3 weeks PTO


·       50% reimbursement on MBTA commuting costs up to $150 per month


·       $1,000 program credit toward one Road Scholar learning adventure per year


·       $5,000 tuition reimbursement per year


·       Retirement Plan with a company match up to 5%


·       Casual work environment - jeans every day!


·       And more… Check out our Careers webpage at www.roadscholar.org/about/careers for more details.


 


ROAD SCHOLAR SUPPORTS DIVERSITY IN OUR STAFF, PARTICIPANTS AND PROGRAMS.


Company Description

We are...

The Leader in Educational Travel for Adults since 1975.

Make Learning and Adventure Your Career

It takes talent to be the world's best not-for-profit educational organization for adults. When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of adults, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our mission.

Our headquarters is in Boston and we have offices throughout the United States, in the United Kingdom and Australia. We are always on the lookout for people who are excited by, enthusiastic for and believe in the power of our mission.


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Job Description


This position is located in Franklin Park, IL...


The Payroll Specialist position is responsible for payroll and time and attendance software support to a group of clients and providing them with excellent customer care.


Mid-size Payroll Company with a friendly environment, looking for a FULL-TIME employee to join our growing company.


PRIMARY RESPONSIBILITIES:



  • Ensure the daily processing of payrolls via telephone, fax, email or online submissions

  • Process simple and complex multi-state payrolls in a timely and accurate manner

  • Train clients that submit online with the online functionality

  • Prepare and issue manual check requests

  • Responsible for setting up child supports and wage garnishments

  • Administer general deductions, benefits and fringe benefits in payroll system

  • Keep abreast of changes in payroll and payroll tax areas

  • Provide superior customer service

  • Timely transferring of specific files to benefit and insurance companies

  • Assist clients with specific payroll and tax questions

  • Perform client implementation procedures as requested

  • Other duties as assigned


REQUIREMENTS:



  • Two years prior experience in a payroll service bureau

  • Ability to work in a fast-paced environment

  • Knowledge of Excel and uploading files

  • Knowledge of payroll, payroll taxes, benefits

  • An aptitude towards technical issues

  • Strong attention to detail and good communication skills a must

  • Ability to perform mathematical calculations

  • Good typing and 10 key pad skills


PREFERENCE:


  • Knowledge of Evolution Payroll and Swipe Clock Time & Attendance a plus

 


 


Company Description

As a leading payroll provider, we offer comprehensive solutions designed to fit your business. Our knowledgeable and experienced staff offers confidential and reliable assistance for every aspect of payroll. Count on us to deliver accurate & timely payrolls while accommodating your unique needs. From meeting your basic payroll requirements to customizing management reports, offering software solutions and/or tax pay and file services, we can do it all or whatever portion you choose to delegate.


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Job Description


Our client is a leading and Healthcare company with a strong nationwide presence. We are searching for a entry to mid level Payroll Specialist to join a talented and winnng team. Someone that wants to advance, multi-task and grow will fit just right in! Somone that can keep confidential materials confidential. Responsible to prepare weekly payroll and maintain attendance and time-card records for all employees.


RESPONSIBILITIES:



  • Maintains calendar indicating scheduled pay dates, pay increases dates, and dates when employees are to be added to benefit programs that require payroll deductions. Explains to employees about direct deposit and savings options.

  • Calculates employee time-worked, production, commission, bonus, and any other pay, as well as deductions from pay. Prepares all employee deductions for each payroll including for taxes, benefits, and others.

  • Posts all employee time, including hours worked and special pay, as well as deductions to the payroll system.

  • Checks with supervisors if there are any discrepancies in terms of authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.

  • Makes any required changes to employee information such as pay rates, salaries, change of address, withholding or regular deductions, and posts to the payroll system.

  • Reviews benefit plan enrollment forms to be sure complete and accurate, and forwards to insurance carriers and retirement savings plan administrator.

  • Prepares manual payroll checks as required in case of payroll errors or terminations.

  • Reconciles payroll to the general ledger and with monthly bank statement.

  • Makes and records all federal payroll tax deposits in a timely fashion (unless handled by payroll service


SKILLS



  • Reliability in checking own work to ensure accuracy

  • Detail oriented

  • Accurate keyboarding skill


EDUCATION AND/OR EXPERIENCE:



  • High school graduate or equivalent.

  • 2 plus years of experience in an accounting department, with at least 6 months of training in payroll procedures.


What's in it for You?



  • Competitive pay

  • Medical

  • Dental

  • Vision

  • PTO and Sick Days

  • Strong room for growth



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Job Description


Randstad Sourceright in partnership with Lyft, headquartered in San Francisco is actively seeking a Payroll Specialist to join the team in the Bay Area at Lyft HQ.



Why Work With Us?

At Lyft, community is what we are and it’s what we do. It’s what makes us different. To create the best ride for all, we start in our own community by creating an open, inclusive, and diverse organization where all team members are recognized for what they bring. Transportation-as-a-service is a nascent category, so the enterprise marketing team prides itself in helping organizations understand why ground transportation is core to the future of business—and how they can integrate transportation design to drive the business forward, reward their people, and upgrade their experience. We are passionate about defining Lyft as the ground transportation partner of choice, ruthless about our results, and value our diversity, inclusion, and having fun.



About the Job:
 


The Payroll Specialist will support payroll processes for over 4,000+ employees with multiple departments. 


 


As an ideal candidate you:
 


• Own and process portions of multi-state bi-weekly payroll in ADP for 4,000+ employees
• Process tax changes, direct deposits, loan repayments, deduction goals, retroactive adjustments, prorated payments, bonuses, special pays, etc
• Assist in the development and documentation of various Payroll initiatives designed to streamline the process and scale with the organization
• Maintain and reconcile payroll records for both US and ex-US employees
• Provide prompt, courteous, and efficient customer service to employees who have questions regarding their pay, deductions, paid leave balances and other payroll processes
• Ensure accurate and timely preparation of W2s
• Partner closely with HR, IT, Finance, and Accounting teams to develop and improve processes
• Prepare ad hoc reports as needed



For consideration you must have:
 


• BS degree in Accounting, Business, Finance or equivalent experience
• 2+ years of relevant experience in payroll and/or accounting
• Excellent organization skills, detail-oriented, oral and written communication skills
• Advanced computer skills: Microsoft Excel
• Prior ADP experience including Time and Attendance highly desirable



Interested?
Make sure your resume is up to date and apply! Please send your formatted resume to me, Jon Busbee, at jbusbee@lyft.com. Look forward to connecting!


 


Company Description

Randstad North America is a wholly-owned subsidiary of Randstad Holding N.V., a € 23.3 billion global provider of HR services. Through its unique approach of delivering HR innovation with human interaction at the center, Randstad secures and manages a workforce of more than 100,000 people for thousands of clients each week. As a trusted partner in the post-digital world of talent, Randstad advances the careers and business success of our candidates and clients through a combination of the best of high-tech and high-touch processes.

Employing over 6,500 recruiting experts through approximately 1,100 offices and client-dedicated locations, Randstad North America provides outsourcing, staffing, consulting and workforce solutions within the areas of engineering, finance and accounting, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration and sales and marketing. Learn more at www.randstadusa.com.

The Randstad Group is a global leader in the HR services industry and specialized in solutions in the field of flexible work and human resources services. We support people and organizations in realizing their true potential. Our services range from regular temporary Staffing and permanent placements to Inhouse Services, Professionals, and HR Solutions (including Recruitment Process Outsourcing, Managed Services Programs, and outplacement). At year-end 2017, Randstad had 38,331 corporate employees and 4,858 branches and Inhouse locations in 39 countries around the world. In 2017, Randstad generated revenue of € 23.3 billion. Randstad was founded in 1960 and is headquartered in Diemen, the Netherlands. Randstad N.V. is listed on the NYSE Euronext Amsterdam, where options for stocks in Randstad are also traded. For more information, see https://www.randstad.com/.


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Job Description


Real Estate & Property Management firm located in the South Park area of San Francisco is currently seeking an experienced Payroll Specialist to manage the full-cycle payroll responsibilities of the company. Ideal candidate will meet the following requirements:


Requirements:



  • 3+ years of Payroll experience

  • ADP Workforce Now experience

  • Multi-State payroll experience

  • Strong written and verbal communication skills


Responsibilities:



  • Processing of bi-weekly payroll for 200-300 employees

  • Establishes and maintains payroll records in ADP Workforce Now

  • Complex commissions

  • Prepares and reviews all Payroll Journal entries

  • Timecard maintenance

  • Monthly Reconciliation of Payroll General Ledger Accounts

  • Researches and reconciles payroll related problems

  • Answering employee paycheck questions

  • Sick time/vacation/PTO


Pay range for this role is $70-80k annual DOE. Please provide an updated resume in MS WORD format to be considered for this and any additional opportunities!



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Job Description


Company Overview


HR Partners, Inc, one of the fastest growing Professional Employer Organizations (PEOs) in the S.E., is looking for detailed, customer centric and talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the hot HRO/PEO industry, we’re interested in talking to you. Come catch the PEO/HRO wave with HR Partners, Inc—we’re focused on the biggest market in the most attractive region of the U.S. Together with our experienced professionals, you can help us deliver on our brand promise to simplify HR, payroll and benefits. Our portfolio includes personalized services for HR, benefit plans, payroll and taxes, employer risk, compliance, and employee management. Today, we manage millions in employment-related costs annually—and we’re growing every day.


For more information about the company visit www.gohrp.com


Position Summary


Payroll/Client Specialist needed to join our team. If you have been working in payroll, meet the below requirements and are wanting to grow and learn more - then please submit your resume  Our team members are full service payroll/HR support specialist who assist with payroll remittance, employee onboarding, client support and have the advantage of having a varied day with varied assignments.  


Responsibilities



  • Processing payrolls for our clients on our Microsoft/GreatPlains based system.

  • Process an assigned number of payrolls for clients each week, interface with client's and their employees, assist new hires with on boarding, including scanning and properly filing documents.

  • Assisting the employees of clients with using our electronic on boarding. This includes sending out the welcome email, monitoring the employee's progress, assigning proper codes, assisting with finalizing I-9's, etc.

  • Assist with implementation and on-boarding of new clients. Helping run parallel payrolls prior to implementation, ensuring the accounts are set up correctly within the system for new clients.

  • Submit new hire reporting and process I-9 verification as needed

  • Must enjoy teaching others on systems, especially new clients and new hires. They are looking to this position as the expert on our team.

  • Maintaining and updating vendor information in the system, entering in child support and garnishment orders, W9s, tax forms, etc.

  • Work with Benefits team to set up online benefit selections, make sure the deductions are being started and stopped correctly

  • Interface with multiple internal departments for research and follow-up.

  • Make effective use of company systems including Microsoft Office, go to meeting and other licensed applications.

  • Entering in and changing employee deductions, pay codes, etc. These come through emails typically. So tracking each client file and making changes throughout the week.

  • Responsible for setting up and processing benefit related payroll requests

  • Verify data and documents for quality assurance, data integrity, and data verification.

  • Document processes and procedures as needed for the organization. Having documented and repeatable processes is critical to our success.

  • Willingness and demonstrated ability to continually upgrade knowledge and skill base related to payroll systems to maintain capabilities at the highest possible level.

  • Process 401(k) contribution changes and remit the 401(k)s contributions for your client base along with the child support, done on a weekly basis.

  • Work with sales team to assist with prospective client demos of the system, research more system specific issues if client or prospect has requests not known

  • Answering phones with a smile in your voice.

  • Assist employees and clients with resetting passwords and signing in and using the system.

  • Perform other related duties as assigned.

  • Support HR team on research and follow up on some issues

  • Pulling birthday reports monthly and sending birthday messaging from company

  • Update client portal with information needed (handbook, forms, logos, etc)

  • Interface with both client employees and client to help resolve their questions and challenges.


Qualifications



  • Prior experience with payroll processing a must, preferably for a payroll company on the back end vs. on the client side.

  • Professional demeanor, great written and verbal skills with the ability to interface with business owners.

  • Strong computer skills in Microsoft Excel and Accounting Software with demonstrated ability to learn new systems.

  • Experience working with Microsoft Dynamics Great Plains Software/Darwin a plus

  • Detailed oriented with a proven ability to successfully multi task and possess strong project management skills

  • Prefer experience with Payroll tax remittance

  • Bachelor’s degree in Accounting, Finance or related field of study preferred.


Competencies



  • Must be self- and results-driven, detail oriented & possess strong organizational skills including time-management & prioritization.

  • Ability to work as a team player and effectively communicate with peers, team members and management.

  • Strong verbal and written communication skills.

  • Ability to make rational decisions sometimes with limited information.

  • Responsibilities and requirements are subject to change based on business needs.

  • Strong desire to assist others, strong work ethic and willingness to dive into new system and learn


Equal Opportunity Employer



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Job Description


Payroll Specialist position for our client in Burbank, CA. Temp to hire or part time 25-30 hours a week.


 


DUTIES AND RESPONSIBILITIES


Assist with all aspects of payroll processing for over 750 employees in multiple locations.


Assist with bi-weekly payroll and weekly payroll.


Report to the Payroll Manager. 


 


QUALIFICATIONS


3+ years of payroll experience


Multi-state payroll experience


Advanced Excel skills


Google Drive and ‘iSolved’ software experience is a plus but not required


 


 



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Job Description


Responsibilities



  • Processing full cycle payroll including garnishments, PTO, insurance and 401(k) deductions in Paycom

  • Manage expense reporting in Concur


Qualifications



  • 3+ years of full cycle payroll processing

  • Experience with Paycom is highly preferred

  • Experience with Concur

  • Time & Expense management experience



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Job Description


Payroll Specialist
Monday - Friday, 8:00 am to 5:00 pm
Burlingame, CA


We are looking for an experienced, detail & people-oriented numbers professional to join our HR Team. Reporting to the HR Manager, you are the point person for all things payroll, ensuring the accurate delivery of our most essential employee services. As a member of the Human Resources Dept., you will support the benefits administration and leave management process - part of the crucial HR functions that help to make Feltsberg, LLC a great place to work.


Who We Are
Feltsberg, LLC, is a profitable and privately held Bay Area distributor who is committed to long term growth. Our leadership team has worked well together for years, and many employees are long term. We share the belief in and are driven by our guiding principles and passionate devotion to improve and grow. We encourage diversity of all types and understand that it enriches our decisions and experiences. We are proud of our dynamic growth trajectory and believe in promoting from within.


Job Functions:



  • Ensure employees are paid accurately and on time. Execute tasks regularly to process payroll in a high-volume environment, including, for example, processing new hires and status changes, adding/monitoring wage garnishment.

  • Support employee benefits administration, including enrollments, reviewing invoices, and payroll deductions.

  • Deliver payroll and benefits communication - keeping the information accurate and by working with other HR team members to resolve various employee and manager concerns.

  • Provide team, and general human resources support, maintaining a high level of approachability, warmth, accountability, demonstration of service, and team leadership.


Essential Requirements:



  1. 5+ years' experience in payroll processing, plus previous experience with administration of group insurance and other HR programs.

  2. Solid knowledge of wage & hour laws and other elements of payroll compliance

  3. Demonstrated experience with Excel, and the ability to pick up new software and technology quickly

  4. Welcoming and professional attitude and disposition

  5. Excellent communication and customer experience skills


What We Provide
The Feltsberg team is committed to and strives continually to deliver on our Guiding Principles: 1) Customer Obsession, 2) Best Professional Experience of Your Life, and, 3) Passion for Profitable Growth. Our people are our most important “ingredient.” We believe in and work diligently to hire the best and work just as hard to retain our top talent through reward, recognition for contributions, and internal mobility. We believe in promoting from within, and take great care to nurture our team members and set them up for success in whatever career path they choose to pursue. We offer a variety of benefits, including a competitive compensation package, training to support your growth, a rich health plan for you and qualified dependents, and a 401K program with a generous company match.


If you think our profile sounds like a match for you and you possess the critical requirements for the role, please submit your resumé, cover letter, and salary expectation for immediate consideration. We will contact you.


Feltsberg, LLC, is an Equal Opportunity Employer and proud to be a Drug-Free Workplace.


Job Type: Full-time


Company Description

We are FELTSBERG, LLC - the enterprise driven (and often times obsessed with superlative adjectives, how to incorporate them in our credo, and add them to our global vocabulary when defining our organization) to excel - in our industry of choice, our chosen team members, and the family environment near and dear to our hearts, in spite of growing exponentially these past years. We thrive on continuing the drive to over-deliver on our commitment to our partner customers and each other, our partner team members.

If you share this superlative passion - or are challenged to achieve this state of passion for long-term profitable growth - please send us your resume. Include a cover letter that explains your definition for - and - the expectation of - a superlative career opportunity. Salary will commensurate with experience, background & industry career skills, and qualifications. *Please be sure to complete the screening questions before submitting your resume and interest in this position - applications without the screening questions will not be considered. Thank you!

Let’s begin the dialogue on how we can add to and improve each other’s definition of superlative success. Come join our team and help shape the future of electrical distribution!

This Employer provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, this Employer complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This Employer expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of this Employer's employees to perform their job duties may result in discipline up to and including discharge.

We are an equal opportunity employer and proud to be a drug-free workplace!


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Union Payroll Specialist


For 33 years our client has integrated the skills of its operational, technical, risk management, legal, financial and real estate specialists and partnered with state-of-the-art project delivery systems to offer a level of experience unmatched by others. They have seen incredible growth over the years and continue to grow.

 

The company offers excellent benefits including modern facilities, great health care, flexibility, and a competitive 401k match.

 

The opportunity is for a Union Payroll Specialist that will be responsible for:

 

  • Full Cycle Payroll – 3 entities. 1 = Weekly Union Payroll approx. 20 employees, 1 = Semimonthly payroll approx. 55 employees, 1 = Biweekly payroll approx. 30 employees.

 

  • Accounts Payable – Payroll Taxes, weekly, monthly, quarterly. Monthly Union Reports, Misc Garnishments, per diems and Intercompany transactions which are payroll related.

 

  • Accounts Receivable – Intercompany transactions that pertain to payroll and various small client billings.

 

  • Set up new job numbers into the job cost system.

 

  • Yearend payroll taxes which also include preparing W2’s and 1099’s.

 

  • The accounting system is ComputerEase. This is a construction job cost system and some knowledge of job cost is critical.

 

The right person must have 3-5 years’ experience with Union Payroll, Strong Excel skills, 10 key Calculator, and ComputerEase accounting software knowledge is a plus.


Westport One consistently ranks as one of the top 10 offices within the MRI Network system, which consists of more than 700 offices worldwide.


Our search consultants are Accounting "industry insiders" working specifically with Accounts Payable/Receivable, Staff Accountants, Cost Accountants, Controllers, Accounting Managers, Financial Analysts, Auditors and Sarbanes-Oxley (SOX) specific positions.

 

Any inquiries relating to this ad will be kept confidential.


To learn more about our organization please visit us at www.westportone.com.


To apply for this position, submit your resume by choosing one or more of the following:

  • ***CLICKING “APPLY NOW” ON THIS PAGE*** (PREFERRED)

 

  • Email your resume in WORD format to kim@westportone.com. Please refer to job reference code KD/UnionPayroll in the subject line.

 

  • Fax resume with cover letter to:  314-991-9586.  Attention:  Kim Carlson. Please refer to job reference code KD/UnionPayroll

 

NO CALLS PLEASE


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Seeking independent self-starters/leaders who have at least 1-2 years of experience in account management or client services, or with exposure to different products within HCM client service (workers comp, retirement services, payroll (ideally), time and attendance, etc.). The position will deliver customized, timely client service by assisting with phone and email troubleshooting, as well as questions from clients while delivering accurate, friendly and dependable resolutions.


PERKS


  • Overtime pay plus yearly bonus 

  • FREE COFFEE EVERY DAY!

  • Casual, friendly and collaborative work environment (Our reputation is based on our culture and environment)

  • 401k match, medical, dental, vision, STD and LTD and over 3 weeks off in your first year

  • Commuter benefits

  • Dedicated, structured training to set employees up for success and career growth into other areas


Essential Duties and Responsibilities


  • Work as an integral part of the Client Service team, contributing to the department’s ability to consistently meet and exceed performance goals

  • Identify, troubleshoot and/or escalate data or program specified issues to the appropriate level of management

  • Assist and manage ongoing projects both internal and external

  • Responsible for exemplifying excellent client experience by consistently delivering accurate, reliable and timely data

  • Communicate with clients over the phone; evaluate their needs and specifications

  • Serve as an escalation point of contact for client questions/concerns and drive resolution toward a result that exceeds the client’s needs

  • Act as a backup to fellow team members that may not be available

  • Setup and manage online reports, web uploads, and quarterly reports


Minimum Qualifications (Knowledge, Skills, and Abilities)


  • Minimum 1-2+ years of client service experience (ideally in payroll or HCM suite )

  • Bachelor’s degree or equivalent related experience

  • Excellent proficiency in Microsoft Outlook, Excel, & Word

  • Strong interpersonal skills and track record of establishing strong client relationships

  • Ability to handle stressful situations in a professional manner

  • Ability to manage multiple projects and adhere to conflicting deadlines


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Job Description


A globally operated nonprofit based in Glendale has an immediate need for a Payroll Specialist on a temp to hire basis.


 


Duties:


·         Process payroll for up to 500 in-state and out of state employees on a bi weekly basis using ADP Workforce Now.


·         Apply all necessary benefits deductions and garnishments to employee records as necessary.


·         Validate and audit hours from the timekeeping system, as well as auditing tax information.


·         Keep detailed and organized payroll records.


·         Identify and correct timesheet errors and identify process improvements.


 


Qualifications:


·         4+ years of full cycle payroll experience required, including working with garnishments and deductions.


·         In-depth knowledge of ADP Workforce Now is required.


·         Proficiency with Microsoft Excel required.


·         Strong written and verbal communication skills required.


Company Description

Century Group is a premier recruiting and interim services firm focused exclusively on professional, mid-management and executive level roles in Accounting and Finance. Our multiple offices deliver leading talent through leveraging our unique methodology that ensures: Selection, Speed, and Security.

We utilize the tools of executive search to select the most qualified candidates in the timeliest manner while reducing the risk associated with hiring through other methods. With over 85% of our business from returning, satisfied clients, and 80% of clients making their final candidate selection within 30 days, our methodology speaks for itself. Visit www.century-group.com for more information and the latest career opportunities.


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Job Description


 


Accounting Principals is looking to fill a Direct Hire Payroll Specialist Job in San Diego, CA.  Qualified candidates will have minimum of 3 years of experience in Payroll.  In addition, qualified candidates will be strong with ADP Workforce Now (or equivalent) and ideally have some experience within the accounting department. This Company offers full benefits and a flexible schedule as well! This position reports directly to the Payroll Manager and pays up to $45,000 annually.


RESPONSIBILITIES OF PAYROLL SPECIALIST JOB


·        Ensure accuracy of payroll data – high-volume.


·        Resolve payroll related issues in a timely manner.


·        Verify completeness of semi-monthly payroll. 


·        Review, check accuracy, and post journal entries.


·        Assist with HR and Admin duties as needed.


QUALIFICATIONS


·       Three years of Payroll experience.


·       Experience with ADP Workforce Now payroll software.


·       Ability to work independently with minimal supervision.


·       Familiar with multi-state payroll and tax codes.


·       Organized, energetic, accurate and detail oriented.


If you are interested in this Payroll Specialist job opportunity in San Diego, California please apply today or email your resume to evan.blakey@accountingprincipals.com. To view our other Accounting opportunities in the Greater San Diego area, please visit our website at www.accountingprincipals.com.


                                       


Company Description

Accounting Principals is a leader in finance and accounting staffing. With every assignment, we seek to prove our value to candidates and clients. Our people-focused approach is what sets us apart. We know that every opening is more than a job and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance the needs of our clients and candidates with the right solutions enables us to make the right fit and achieve success. The Company will consider for employment qualified applicants with arrest and conviction records


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