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Books Inc. is looking for an enthusiastic, hardworking bookseller to join our team as a full-time Book Fair & School Event Coordinator. Applicants must have superior organizational skills, enthusiasm and interest in working with children, and the ability to work both independently and within a larger group. The position requires coordination with schools, parent volunteers, authors and their representatives, as well as the Books Inc. management and warehouse team. An interest in children’s and middle-grade books is a necessity. Bookstore or book industry experience a plus but not required.    

Access to a vehicle is a requirement for this position, and mileage is covered.   

The job duties include, but are not limited to:   

Please note that these are the job duties for the position pre-COVID-19. Currently, most of the Book Fairs and Author Visits have shifted to a virtual on-line format. As schools reopen and things return to normal, these are the regular duties.    

Book Fair Preparation   

  • Working with school representatives to plan successful book fairs through both in-person and phone meetings. 

  • Identifying potential new clients and pursuing leads

  • Booking authors for school events during or around the time of the fair

  • Designing flyers, order forms, and online ordering pages for author events

  • Prepping equipment for book fairs

  • Planning and ordering book fair stock based on prior year sales. Analyzing sales data.

Book Fair Logistics  

  • Directing school and parent volunteers in the set up, operations and equipment use at the fairs.

  • Tracking daily sales and communicating them to school representative 

  • Providing retail shift support during book fair events or when volunteers are not adequately scheduled

  • Providing Book Talks at schools, highlighting titles in our stock (for younger kids this may be more of a “story time”) 

  • Working with the warehouse team to plan delivery and re-ordering of stock throughout the fair.

Post-Book Fair  

  • Packing up merchandise and equipment

  • Finalizing donation requests, ensuring donation is delivered to the school via check or gift card

  • Following up with sales reports both internally and externally for all fairs.

School Events and Public Kid’s Events   

  • Fielding publicist, publisher, and author solicitations to host events, and pitching the events to school partners

  • Creating both internal recaps and external recaps meant to deliver to publicists

  • Creating promotional materials for author visits upon request 

  • Staffing and facilitating author events, acting as the host and liaison for the author

Other Responsibilities  

  • Gaining knowledge and staying informed on popular children's new releases and trends in children's books

  • Following and sharing all of the latest kid’s book news

Come join a fun-loving team of booksellers working to keep vibrant, independent bookstores alive and thriving in communities around the Bay Area! Help foster a love for reading and an excitement around books for the students in our partner schools, while supporting those schools through donations provided by the sales from the book fairs. 

Full time benefits include medical, dental, vision and a tax- saving 401(k) plan (not to mention a great discount on books!).   

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RepresentUs is requesting proposals for a Conference Planning Consultant (CPC) or firm with experience leading dynamic, interactive, and user-centered conferences to design, scope, and lead the third annual Unrig Summit.

If you, or anyone you know, sound like a good fit for the job, you can view the RFP with position and application details here: 

The preferred deadline to apply is April 30, 2021. We look forward to hearing from you!

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  Ashby Village  ( is a community-based nonprofit organization that connects us with one another, offering support and opportunities for meaningful engagement that enable us to age with a sense of belonging and dignity. Together we are transforming aging in our East Bay communities.  Ashby Village is seeking a dynamic, outgoing person with a passion for building connection to join our small collegial staff as our program coordinator, reporting to the executive director.    

Job Description   

The Program Coordinator (PC) is responsible for program support and facilitation, specifically social and educational events, Neighborhood and Interest Groups.  This work is accomplished, in large part, through liaison with several teams of active engaged volunteers, but the PC must also take an active role in initiating programs. 

Key Responsibilities

· Coordinate, support and facilitate social and educational programming, ensuring that it vital, appropriate, and in close alignment with organizational mission.   

· Coordinate production of in-person and Zoom events, including scheduling, audio-visual, technical support, and occasional introduction and welcome 

· Provide support to ensure that the Neighborhood Groups play a vital role in building connections between members, disseminating information, and promoting the Village. 

· Assist and support the creation and ongoing functioning of Interest Groups   

Required Qualifications

· Experience supervising teams and volunteers. 

· Proven ability to be a highly productive and flexible team player with demonstrated organizational skills. 

· High proficiency in Windows based computer systems; mastery of Microsoft Office software. 

· BA/BS preferred; equivalent professional experience accepted in lieu of degree. 

· Demonstrated ability to coordinate individuals and teams 

· Ability to triage multiple problems and delegate promptly and appropriately. 

· Systems thinker who develops proactive process solutions to issues, not just responds to individual problems as they arise. 

· Excellent written and verbal communication skills · Proficient with computers and technology systems – comfort learning new tools 

· Set schedule with flexibility – able to support programs as needed, including weekends   

Desired (but not required) qualification, skills and experiences 

· Experience working in a grassroots, non-profit organization with under 10 staff 

· Familiarity with Salesforce, Microsoft Office, and Google Suite 

· Experience successfully engaging and managing volunteers in an organizational context   

To Apply 

Applications reviewed on a rolling basis until filled.  

Please send an email with a cover letter, resume, and a list of three references to

Applications will not be reviewed without a cover letter, which should address the following questions: 

  1. What particularly attracts you to this job, and what strengths do you feel you bring?  

  2. From your past experience, what major issues are contemporary older adults facing? Suggest any ideas about what role Ashby Village might play in addressing them? 

  3. Ashby Village is an organization that is staffed largely by volunteers. What do you see as the key ways to motivate and guide a volunteer or team to get the job done? 

Please do not call us, but do review our website  

 PLEASE NOTE: Ashby Village is also currently hiring for a 20 hour/week (.5 FTE) Social Support Manager.  If an applicant has the appropriate skills and qualifications for both positions, we will consider combining them into a one 40 hour/week (1 FTE) Exempt position.  

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