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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 

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Job Description

Are you passionate about building a movement to make sure every student in California has a world-class public school? Innovate Public Schools is looking for a part time Digital Communications Assistant, reporting directly to the Communications Associate and based in our San Jose office. The Digital Communications Assistant is responsible for supporting the communications team to draft, post and update web, email and social media content. This is a temporary part time, non-exempt position.

About Innovate Public Schools

is a nonprofit organization focused on improving public schools in the Bay Area and Los Angeles to make sure that all students - especially low-income students, students of color, and students with disabilities - have access to schools that will prepare them for success in college, careers, and life. We’re building a movement of families, educators, and business and elected leaders who together will make this vision a reality. We build the capacity of parents and educators to innovate and act together to create world-class public schools.

We publish easy-to-understand data and research to inform the public about which schools are excelling, which ones are struggling, and where to find solutions that work. We work with educators from both school districts and charter schools to start excellent new public schools and redesign chronically low-performing schools. And we support and empower parents in high-need communities in California and around the country so they can effectively advocate for better schools and sustain community efforts over the long term.

Key Responsibilities


  • Post content to Innovate’s website/blog in Wordpress

  • Make content changes to our website using Wordpress

  • Mock-up email blasts in Salesforce Marketing Cloud

  • Edit images and graphics for web and social media

Qualifications:Required:


  • Strong Wordpress skills

  • Experience mocking up HTML email blasts (for example: MailChimp, Salesforce Marketing Cloud, or Constant Contact)

  • Proficiency in basic graphic design and comfort with Adobe Photoshop, Acrobat and InDesign

Highly Valued:


  • Written proficiency in Spanish

  • Familiarity with community engagement and outreach

Work Environment / Physical Demands


  • Term: January - June 30, 2020

  • Anticipate 10 hours/week, up to 15 hours maximum -- flexible depending on schedule.

  • All work may be performed remotely

The work environment characteristics and physical demands described here are representative of those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills.

Application deadline

Apply here. Please submit your resume, a cover letter explaining your interest in the position and what you would bring to Innovate Public Schools. Open until filled.

Innovate Public Schools is an equal opportunity employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

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We are a family based mid-sized electrical contractor in Oakland, CA seeking a full time Customer Service Representative to help us handle the fast pace of our busy firm. We have two full-time service technicians and our small but dedicated office staff supports an additional team of over 25 field electricians who do everything from residential remodels to major commercial retail projects. Experience in the electrical /construction industry is preferred. 

Responsibilities  ·  Service Dept Coordinator Responsible for managing incoming phone calls, scheduling Service Department appointments and providing support to our outstanding service electricians; process Service Department billing. Be the voice of the company! Your professional demeanor and ability to match the needs of the client with our services set you apart.  

 · Strong people and communication skills. Strengthen and build relationships through frequent daily interaction with staff, clients and city departments. You enjoy the challenge of balancing multiple requests and tasks. 

· Planning and organization. Maintain, implement and improve systems to handle flow of office and information.

 · Help to protect and grow our Diamond Certified reputation with your positive attitude, strong business judgment and professional etiquette. 

· Prioritize projects and tasks. Juggle a variety of tasks, coordinate various assignments and handle multiple schedules. Assist Project Managers and estimators and work with outside departments, doing tasks such as pulling city permits. You get energized by being involved in a range of projects, are organized and detail oriented, and responsible for follow-up. 

· General Office Duties. Including, but not limited to, answering phone calls, data entry (CRM, Google Drive, Excel, Google Calendar, Microsoft Office), organizing job files, and filing paperwork. You will learn our proprietary Customer Service/Accounting software; previous work with a program like Quickbooks will be helpful.  

1-2 years previous office experience required

AA or BA degree preferred

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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 

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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Apply: December/January

Tentative Start Date: January 2020

PROGRAM DESCRIPTION

JCYC's College Access Programs assists, supports and motivates low-income, first-generation college bound youth to persist from middle school to high school, graduate from high school and enroll in college. For more information, visit www.jcyccollegeaccess.org.

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and will work closely with the Database Coordinator and support direct service staff. Responsibilities will include, but are not limited to:

JOB RESPONSIBILITIES:

Administrative:

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Educational Advisors with organizing and compiling student file documents.

• Assist with clerical and office duties as needed.

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled a BA/BS degree.

• Minimum 1-2 years administrative or clerical experience required.

• Demonstrate strong communication, organizational, and follow-through skills.

• Must be detail-oriented, flexible, and can work effectively in a team setting.

• Prefer individuals similar to target population (low-income & first in their families to attend college).

How to Apply

Applicants MUST submit ALL of the following: 1) Cover Letter, 2) Resume, and 3) 2-3 Professional References. Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position. Please no phone calls.

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC, actively seek to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

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Position : Assistant cook

Restaurant: Café Beaujolais (French restaurant in Eagle Rock, Los Angeles)

Days: Fridays and Saturdays from 5pm to end of night (restaurant closes at 10:30pm)

Wage: $150/day

Training day: on Thursday January 16th from 4pm to 10pm (paid $100)

Must be very organized, multi task and detail oriented. Self motivate, team player.

Must be very good at cooking meats.

Job includes preparation and line cook.

Send us an email with your resume and phone number please.

Thank you!

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Position Summary: The primary responsibilities of the Events Coordinator and Administrative Assistant are to plan and lead SJND’s fundraising, alumni, and other campus events as needed, and to provide administrative assistance support for ongoing projects in the Advancement Department. This position requires an individual with a thoughtful, professional and responsible demeanor, who can thrive in an ever-changing environment. The role requires someone who is a self-starter, who is flexible and who is comfortable multi-tasking. The role requires someone who is effective managing teams of volunteers as well as working collaboratively with various school departments. 

Administrative Duties:


  • Provide administrative assistance and project support to the Advancement department.

  • Assist the Development Associate with data entry projects.

  • Manage the Advancement department’s student and summer interns as well as other office volunteers.

  • Lead the coordination and production of department mailings. 

  • Support the Assistant Principal of Institutional Advancement with clerical tasks related to administration of the school’s endowment fund.

  • Take minutes at Advancement and school committee meetings as needed.

  • Organize and maintain Advancement department records, office files, office supplies and other materials as necessary.

  • Organize Advancement Department events supplies and archival storage spaces.

Event Planning:


  • Partner with Assistant Principal and volunteer steering committees to develop and implement fundraising goals and secure sponsorships and donations for the school’s two largest annual fundraising events.

  • Bring creative ideas and strategies to help achieve fundraising and community building goals. 

  • Works with Advancement staff and other schoolwide staff in the planning of alumni, donor and other events as needed.

  • Works with marketing staff in the production of event invitations, digital and print.

  • Manages event registration and the auction software.

  • Organizes event meetings – volunteer recruitment, kick-off, training, logistics.

  • Recruit, train and manage volunteers and volunteer committees to ensure successful implementation of events including delivery of sponsor benefits, food service, entertainment and speakers, and staging.

  • Secures all school site resources, catering, rentals, licensing and staffing needed for successful events. 

Skills and Qualifications: 


  • Bachelor’s degree or higher required

  • Motivated by mission, enjoys implementing fundraising and sponsorship strategies for events, and meeting and exceeding revenue goals to drive support for mission 

  • Demonstrated ability to be creative, flexible and well-organized 

  • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

  • Successful experience working with volunteers desired 

  • Detail oriented and highly organized, while maintaining perspective and understanding the big picture 

  • Excellent communication and interpersonal skills 

  • Proficiency in Microsoft Office applications, additional competence in Adobe design programs desired 

  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel 

  • May be required to lift and/or move up to 25 pounds

  • Position requires the flexibility to work evening and weekend hours 

This is a full-time position. Salary is competitive and commensurate with experience. The benefits package is excellent and includes professional development opportunities.

To Apply:

Please submit a resume and cover letter. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community.

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Principal Responsibilities: TECHNICAL


  • Performs tasks to ensure the timely preparation and delivery of nutritious attractive meals and supplements to all residents according to physician’s orders and in compliance with Federal, State and Company requirements.

  • Maintains a safe and sanitary work environment. ADMINISTRATIVE

  • Attends all meetings and in-services as required.

  • Reports problems and needs to the supervisor in a timely manner.

  • Promotes teamwork and cooperation with other staff. QUALIFICATIONS

  • Good verbal and written communication skills.

  • Ability to read and understand English for business necessity.

  • Basic understanding of sanitation, organization and safety.

  • Prior experience in food service preferred.

  • Prior experience in long-term care preferred. CONSUMER SERVICE

  • Presents professional image to consumers through dress, behavior and speech.

  • Adheres to Company standards for resolving consumer concerns.

  • Ensures all patient/resident rights are protected.

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B.E.W. Productions & Event Services is looking for a part-time office assistant to help with pre-event support and on-site support executing events such as private parties, fundraisers, weddings, music and corporate events.  The successful candidate should be a highly motivated self-starter who is detail-oriented, has good problem-solving skills and carries a professional, yet fun-loving demeanor.  The position is located in San Francisco but requires occasional travel throughout the Bay Area. 

The Requirements: Must have 3+ years of experience working in events and/or production; excellent written and verbal communication skills; experience with social media platforms, Microsoft Suite and Google Drive programs; and occasional light to moderate lifting (i.e. Setting up an event). 

Duties include: 

Pre-event planning and logistics·  

Developing and updating databases, timelines, and spreadsheets·  

Website updates ()·  

Researching products and vendors·  

Assisting with on-site event production·  

Creating event staff catering plans·  

Volunteer coordination and management·  

Event budget tracking·  

Managing phone & email communication· 

Updating website and social media content ·  

Assisting with day-to-day office duties as needed Work schedule should be 2-3 days a week and approximately 5-7 hours a day. 

Schedule can be flexible when appropriate. 

Pay is $18-20/hr + depending on experience.  

Ideal candidate is able to start by February 10th. 

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Seeking Assistant Teacher For Daycare

Sprouts of Joy Daycare has been in operation for 8 years. Sprouts of Joy is committed to its family's and children and run an environment of care and purpose while developing our little sprouts for future academic careers. If you are energetic and looking for long-term employment in a professional / friendly environment, Sprouts of Joy should be your next phone call.

 

Requirements

6 college credit hours in Early Childhood Education (ECE) or related fields / High School Diploma or Equivalent / Full time /

1 week paid vacation after one year.

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Eva Sweets in Redwood City, CA is looking for one assistant pastry chef . We are located on 3716 Florence St. Our ideal candidate is attentive, ambitious, and hard-working.

Responsibilities

Being an ‘assistant Pastry Chef’ at Eva Sweets means that you are doing everything that the chef does and under her direct guidance & supervision. You will bring forth your personal experience and gain much more, performing hands-on daily baking, creating amazing pastries

Qualifications

*High school diploma (baking/pastry studies and training is a plus) *Food Safety Certification *Ability to multi-task. *Ambitious and hard working. *Have any type of baking training or practice experience. *Independent worker that can work under limited supervision. *Clean, precise, energetic and organized. *Customer facing – your duties will include working with our customers and clients. *Perform all duties assigned by the chef & manager. *Loves to bake.

We are looking forward to hearing from you.

Available shifts and compensation: We have available shifts all days of the week. Compensation is $15.00/hour.

About EVA SWEETS: Eva Sweets (LLC) is a euro-style homey baking company with an ever expanding variety of sweet and indulgent pastries. We take pride in our top quality fresh ingredients and undivided professional attention to each pastry that stands at the core of all our marvelous sweets. With a bowl full of love, 10 cups of experience and topped with a whole lot of ‘yum’, Eva provides an abundance of pastries which are a good fit for your event, business meeting, cookie jar and most importantly your mouth!

By applying to this job, you agree to receive a text message with a link to your profile as well as a text message when an employer has responded to your application.

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 Foodies are our jam!

Do you stay on top of current food trends and new restaurant openings for fun? Do you have a passion for people and community? Does your dream job include being paid to eat out and call it “research”?

We are hiring an Operations Assistant / Culinary Guide in San Francisco. As a guide you will work between 4-16 hours a week plus 3-5 hours per week as an operations assistant. This will require a mix of remote and on the ground work. We do not have set work hours, but the position will require schedule flexibility and quick response times.

As a culinary guide you will host our culinary experiences by rolling up your sleeves and delving into hospitality while nerding out with guests about incredible food and drink. As a culinary host, people are drawn to your outgoing and positive attitude. You’re usually the one to host cocktail parties, walking around offering water and making sure guests have had enough to eat. You have an eye for detail and reading people - are they having a great time? Do they have a napkin? What can you do to make their experience awesome?

Not only do you drool over avocado toast, but you are organized and detail oriented. For reminders you trust your handy and helpful friend Slackbot, you nerd out when new features are released in Asana, and you love checking off tasks from your to do list. Asking questions and collecting resources is innate to you since you know it will get you closer to a solution. Flexibility, reacting quickly, and thinking on your feet is a skill you feel you can show off to others. You are a problem solver and love puzzles so building a project timeline and hitting deadlines is satisfying to you.

This is a fast paced, start-up environment that is growing quickly. Thinking on your feet and creatively, while problem solving with a growth mentality is crucial. We are a fast growing business, so there is growth potential for the right candidate.

About Avital Tours:

Avital Tours is a fun, quirky, woman-owned business started in San Francisco in 2011. Our core values are to Create Community, Breathe Curiosity, Communicate Compassion, Embrace Quirky, Seize Ownership, and Build Awesome Experiences. Our Mission is to deepen human connections through storytelling and food.

We build awesome culinary-focused experiences in San Francisco, Los Angeles, and New York City, and are growing to include more cities in coming years. Our core experience is what we call a "progressive meal" - our quirky culinary guides take guests on a journey through a neighborhood, exploring its people and flavors through 4 different restaurants, with a seated prix fixe course at each. Our guests include corporate team building groups as well as private parties, locals, and culinary travelers.

To find out more information: https://avitaltours.com/san-francisco

Application: https://docs.google.com/forms/d/e/1FAIpQLSfzWhTQmsPV2hZ0th_pUdtfJbgbl_dvknDe7st7JL5Bkl7vAg/viewform 

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At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.

The Assistant Banquets/Catering Manager will be responsible for managing banquet events at the hotel. This person supervises event room set-ups, service, and maintenance of all banquet functions and banquet equipment. This role is a highly detailed role within the hotel to complete event requirement and create an appealing experience for guests.

Connected to the Santa Clara Convention Center, Hyatt Regency Santa Clara offers modern meeting and event spaces in Silicon Valley. Choose from a variety of venues, including outdoor spaces and meeting rooms, enhanced by expert planners, audiovisual technicians, and award-winning catering.

Total Sleeping Rooms

505

Largest Space

22,568 sq ft

Featuring 60,000 square feet in six venue types, our event and meeting spaces are well-equipped for any occasion, from boardroom meetings to outdoor wedding receptions. Connected to the Santa Clara Convention Center, our hotel offers easy access to an additional 262,000 square feet of meeting space.

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

Qualifications

 


  • A true desire to satisfy the needs of others in a fast paced environment.

  • Refined verbal communication skills

  • Ability to stand for long periods of time and walk moderate distances

  • Ability to lift, pull, and push a moderate weight (about 50 pounds)

- Must be able to work a flexible schedule, including weekends and holidays

Proficient in basic computer skills

Minimum of 1-2 years previous experience in both event's and leadership required

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If you are looking for an exciting career where you can make a difference in the lives of young children, Kids R Kids Learning Academy in Sugar Land, Texas is seeking full and part time teachers. Paid holidays and vacation, health benefits offered, great classroom ratios, and opportunities for growth.

Inquire at 281-575-0011 or email your resume for further consideration.

Job Requirements

This position requires you to be 18 years or older, pass a criminal history and FBI check and have a high school diploma. Recent experience in early childhood education preferred. 1st Aid/CPR a plus. Applicant must be cheerful, outgoing, nurturing, flexible and dependable. We are looking to hire professional and responsible individuals who have a passion for teaching young children.

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Position Summary:The LVN or MA is expected to provide excellent, harm reduction-based care to current and former sex workers. The LVN or MA will perform venous punctures, administer vaccines and hormone injections, provide STI and HIV counseling and testing, and assist clinical providers within the LVN or MA scope of practice. The ideal LVN or MA will be skilled at venipuncture techniques, giving special care and attention to Sex Workers who use intravenous drugs. The position requires patience, the ability to communicate well, and a high level of dependability.  

Clinic Hours: Part Time (10-20 hours per week)


  • Tuesday evenings during the St James Syringe Access program from 5:30 – 7:30pm;

  • Wednesday evenings during the drop-in clinic from 5:15 – 9:00 pm; 

  • Thursday afternoons during the STRIDE Transgender Health Services from 1:00 –  4pm;

  • Occasional Thursday evenings, Friday evenings, and Sunday evenings at outside venues. Must be comfortable performing job duties in shelters, sex clubs, our mobile testing van, and at community festivals and events. 

Duties and Responsibilities:


  • General Responsibilities


    • Maintain all professional licensing requirements

    • Attend scheduled staff meetings, monthly team meetings, quarterly agency support meetings, and applicable staff trainings.

    • Attend supervision and staff development meetings as requested.

    • Attend HIV Services Team meetings as scheduled.

    • Maintain a clean, stocked, and well-organized clinic laboratory, ordering supplies from vendors at City Clinic and elsewhere as needed.

    • Assist with quality assurance and evaluation activities, including providing programmatic support during clinic shifts and monitoring periods, distributing and collecting satisfaction surveys.

    • Ensure coverage of the laboratory by another qualified staff person if unable to work.

    • Perform other duties as assigned. 



  • Prior to start of shift


    • Set up laboratory supplies and stock inventory before shifts, starting no later than 5:00 PM for Wednesday night drop-in clinic and 1:00 PM for STRIDE transgender services clinic on Thursdays.

    • Cleaning & maintenance of exam rooms

    • Attend any team briefing sessions at the beginning of each clinic shift.



  • During Shift


    • Perform venipuncture and skin punctures for STI sample collection and other laboratory tests as needed 

    • Perform venipuncture, phlebotomy, and sexually transmitted infections (STI) specimen collection during Wednesday evening drop-in clinic and STRIDE Thursday clinic.

    • Provide phlebotomy service coverage for venue-based HIV/STI testing, as needed, under direct supervision of HIV Services Manager.

    • Dispense medication as necessary, under direction of a medical clinician, per protocol.

    • Give the appropriate vaccinations and medication injections.

    • Place tuberculosis PPD tests

    • Ensure that no client data is left outside of unsecured file cabinet, and be conscientious of adhering to HIPAA and privacy.

    • Document all activities with participants onto encounter forms, in patient charts, or other forms, as necessary or appropriate.



  • After Shift


    • Fill out laboratory requisition forms correctly

    • Ensure that blood, urine, and other specimens are placed in the designated refrigerator with the correct label written clearly on the container

    • Maintain and complete any incident reports incurred during clinic shifts and/or off-site activities.

    • Attend any team briefing sessions at the beginning end of each clinic shift. Skills and Qualifications:Required

    • License Vocational Nurse (LVN) or Medical Assistant (MA) required, maintaining all necessary CET and licensing requirements

    • Excellent phlebotomy and injection skills with the appropriate licensure (i.e. California CPT-1, CPT-2, or other certification / licensure )

    • Excellent written and verbal communication skills

    • Flexibility with schedule and activities

    • Organized and able to handle a multi task environment Strongly Desired

    • Experience in or knowledge of the sex industry and occupational health and safety issues affecting Sex Workers

    • Experience working with people who use drugs, including injection drugs; those living with or affected by HIV/AIDS and Hepatitis C; street-based and homeless populations; and people who identify as lesbian, gay, bisexual, transgender, gender non-conforming and/or queer

    • HIV test counseling certification in the state of California or equivalent qualification

    • Spanish and/or other non-English secondary language skills

    • Cultural competency and willingness to work with people of different racial and ethnic backgrounds, sexual identity and orientations, and people living with HIV/AIDS and/or Hepatitis C

    • Experience with counseling and testing services

    • Experience with motivational interviewing, harm reduction, and trauma-informed care desired

    • Willingness and proven ability to work cooperatively with other colleagues and community 

    • General office and administrative experience

    • Microsoft Word, Excel, Web/Internet and other computer skills are desirable

    • St. James Infirmary is an equal opportunity employer. We prioritize hiring someone with experience in the sex industry, and encourage LGBTQ people, women, and people of color to apply.

      Hours:  Part Time (10-20 hours per week)


    • Salary: $26 per hour


    • Supervisor:  HIV Services Manager and Clinical Director



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Looking for happy, friendly, hard workers with experience to come be a part of the Odd Cookie Bakery Cafe team!

Please email position interested in, resume, availability, and why you think you would be a good candidate!

Pastry assistant must be knowledgable and familiar with French buttercream, and pastries and manager must have cashier and management experience.

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Location:  San Francisco, CA

Status: Temporary, Part-time (10-15 hours/week), Contract  

Start Date:  ASAP – March 31, possibility to extend contract  

Reports to: Program Supervisor, San Francisco  

Salary: $25.00 per hour    

Get PAID to read books to kids!   

Are you looking to make a difference for children and families in low-income communities? Tandem, Partners in Early Learning is looking for a temporary, part-time Program Assistant to join our San Francisco Team.    

Who We Are Tandem, Partners in Early Learning is a nonprofit organization that promotes early learning and kindergarten readiness for all children. Over the last decade, Tandem has affected the lives of tens of thousands of children and families by providing high-quality, age-appropriate, multilingual, diverse children’s books; training for educators, families, and community members in early learning topics; and capacity building for partner organizations around family engagement. Tandem supports children and families in San Francisco, Alameda, and Contra Costa counties, and 100% of our work is with low-income communities. 

At Tandem, we believe that investing in early learning is investing in equity, and we are excited to invite you to join our team! Tandem is committed to building a diverse staff and strongly encourages applications from people of color, persons with disabilities and persons of all genders who are lesbian, gay, bisexual, transgender or intersex.   

Who You Are 


  • An educator, student, and/or parent looking for fulfilling part-time work ● A person who has a passion for working with young children and their families to promote early learning and kindergarten readiness  

  • Someone who loves reading aloud to children and is excited to learn new techniques to engage children in book-sharing.

  • An organized go-getter who is confident scheduling appointments, managing a calendar, and documenting visits on a database

  • Excited to work in an entrepreneurial nonprofit environment

  • Proficient in MS-Office Suite and G-Suite tools   

Additional preferred qualifications include:


  • Experience in teaching children or adults in formal or informal settings   

This role requires a valid California Driver’s License, satisfactory driving record, and access to an insured vehicle as well as up-to-date immunizations (specifically proof of immunity to Measles and Pertussis as well as a flu vaccination and TB test).   

What You’ll Do

Reporting to the Program Supervisor for San Francisco County, the Program Assistant will support the implementation of StoryCycles®, our school-to-home book rotation program.   

Specific duties include, but are not restricted to support classrooms participating in the StoryCycles® program by: 

●  scheduling and delivering interactive Read Aloud demonstrations for children 0-5;

● checking in with classroom teachers to ensure they have what they need to implement StoryCycles;

● documenting classroom visits and updating classroom information in Salesforce.     

Physical Demands This position requires the ability to regularly sit for long periods using a computer; sit on the floor reading to children; operate a motor vehicle and navigate roads; and lift and carry up to 35 pounds.    

Compensation Temporary, contract position at $25.00/hour, 10-15 hours per week    

What’s Next?  Send (a) a cover letter and (b) your resume via email with YOUR LAST NAME_SFPA as the subject line to jobs@tandembayarea.org.    

Applications will be reviewed on a rolling basis starting January 2020.  

 

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About us:

Life360 brings families closer with smart tools designed to protect and connect the people who matter most.

Known for first-to-market solutions for modern family challenges, Life360 recently reached #1 in Apple's US App Store's list of free social networking apps. Nearly 1 in 10 US families with kids use Life360 an average of 12 times a day, and global membership is growing exponentially, with over 25 million monthly active users in over 140 countries — making Life360 the largest mobile service for families in the world.

This reach gives us the opportunity to do unprecedented good for families through our valued core offerings: advanced location sharing, private messaging, driver monitoring, help alerts, 24/7 roadside assistance, and Crash Detection with emergency response. On average we respond to 1,000 roadside assists and dispatch 200+ ambulances each month to those in need.

Offering both free and paid memberships. In addition, the company has raised over $200 million in equity financing, and recently completed an IPO on the ASX exchange — giving our employees the liquidity of a public company with the upside of a private growth stage business.

Life360's rapidly growing team of 150+ employees is headquartered in San Francisco, with offices in San Diego, and Las Vegas.

About the Job:

Reporting to the Vice President of People & Talent and supporting a team of Executives (People & Talent, Engineering, Marketing, Product, Design, Customer Success) you will assist in driving efficiency in day-to-day affairs and execution across the whole organization

A good fit for this role would be someone who enjoys the pace of a fast growing software business and is hands-on, meticulously organized and has excellent verbal and written communication skills and is comfortable taking on any challenge, large or small, to support the and the growth of the business.

Responsibilities:


  • Scheduling and ensuring that stakeholders are prepared for meetings, that agendas and materials are distributed prior to each meeting, that they start and finish on time, and that notes are kept and next steps are agreed upon by the participants; and, driving follow-ups based on agreements.

  • Ensuring preparation and delivery of key updates to executive team and others

  • High calendar management for a team of six executives, including some travel

  • Coordinating and planning strategy offsites and management of offsite expenses

  • Project manage special initiatives

  • Develop and maintain strong relationship with internal stakeholders and external partners

  • Ability to handle highly confidential information Qualifications:

  • Proven track record for providing excellent support to executives in high growth technology startups

  • Utmost discretion in dealing with confidential information

  • Diligent attention to detail and exceptional organizational skills

  • Excellent verbal and written communication skills

  • Ability to prioritize based on the needs of the team and the needs of the business

  • "Get-it-done no matter what" approach to high priority items

  • The ability to bring energy and drive urgency in the office

  • Strong interpersonal skills

  • Familiarity with applications used in a modern office, including Google Apps, Slack, etc. ## Perks:

  • Fridays are Work From Home days at Life360

  • Competitive pay and benefits

  • Free snacks, drinks and food in the office

  • Catered lunches throughout the week

  • Health, dental and vision insurance plans

  • 401k plan

  • $200/month Quality of Life perk

  • A great office with plenty of light in the heart of the SOMA district in beautiful San Francisco

  • Whatever makes you stronger makes us stronger. We buy you the things you need to improve yourself and get your job done. This position is located in San Francisco, CA. It is not a remote role.

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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.

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BAYAC AmeriCorps collaborates with over 20 agencies in schools and community-based organizations to serve youth and families in the San Francisco Bay Area. As part of AmeriCorps, BAYAC Members commit to a full-time (40 hours/week) term of service in the Bay Area's most high-need communities, working to provide youth with opportunities for meaningful engagement, skill building, and emotional and social development. This is a paid work experience program for folks who are looking to advance their career working with youth and in the field of education. We are hiring folks to serve as after-school educators, classroom aides, academic coaches & mentors, tutors, health educators, case managers, and enrichment activities coordinators. 

In particular, we are looking to fill Wellness Center Assistant positions in organizations such as Lowell High School in San Francisco. Under the supervision of the Community Health Outreach Worker (CHOW), this position would be responsible for supporting the Wellness Center staff and students by triaging and receiving students who come to the Wellness Center; outreach for, setting up, and breaking down health fairs and classroom presentations; supporting academic counselors in running academic success groups; and collaborating with the Peers Resources team to support the organization and execution of peer led presentations.   

Position duties may include:


  • Support Wellness Coordinator in managing outside providers accessing wellness space

  • Support CHOW in building cohesion with other youth-centered support and leadership development programs such as Peer Resources, College and Career (Vicci Center), LEAP and ACCESS

  • With support from the CHOW, keep informed of relevant community health resources (employment, SAT classes, scholarships, etc.) for students and publicize them (flyers, facebook, School Loop, etc)

  • Support students/youth in developing the skills they need to be successful in school and life

  • Provide homework and academic support for program participants at school sites

  • Provide case management, referrals, and independent living skills for clients at community based sites

  • Plan and facilitate youth focused lesson plans and activities

  • Promote a safe and positive learning environment

  • Actively supervise and ensure student/youth safety at all times

  • Model positive attitudes, behaviors, and language

  • Communicate regularly with the site coordinator and regional supervisor

  • Maintain accurate attendance records and reporting procedures

  • Attend and participate in weekly training and cohort meetings

Gain experience and skills:


  • Work full time in diverse and vibrant Bay Area communities

  • Work within the education and nonprofit sectors

  • Develop basic teaching skills, including curriculum development, behavior management practices and public speaking/facilitation

  • Make lasting connections with fellow service minded community members

  • Build confidence in public speaking

  • Acquire concrete workplace skills

  • Develop personal and professional goals with guidance and support

  • Promote meaningful community partnerships

  • Become part of a large alumni network

Benefits include:


  • $1,430 monthly living stipend

  • $3,097.50 (900-hour member) education award upon completion of term

  • Health care benefits

  • Student loan forbearance for qualifying loans

  • Childcare assistance (if eligible)

Qualifications:


  • U.S. citizen, U.S. national, or a lawful permanent resident of the United States

  • At least 17 years old

  • High School Diploma or GED

  • Ability to work full-time (40 hours/week) and commit to an 6-month term of service

  • Successful completion of TB test and Live Scan/fingerprinting (upon hire)

  • Prefer to have 48 college credits completed

  • Prefer bilingual in Spanish/English, not required

To Apply: Go to and click "Apply Now!" to submit your application and be scheduled for an interview. Apply as we are currently filling positions for our current 2019-2020 cohort.  

Timeline: Service cohorts begin January 2020 and serve until June 2020 for 900-hour members.

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Position Summary

ChangeLab Solutions is recruiting for an Executive Assistant & Board Liaison. The position is currently vacant, and we are hoping that the new Executive Assistant will start in early March or sooner. The Executive Assistant & Board Liaison is responsible for a wide range of administrative tasks that further the work of our CEO, such as managing the CEO’s calendar and travel; supporting organizational governance by communicating and coordinating with our board of directors and external partners; supporting the Executive Leadership Team; and acting as a backup for Administrative team members.   

About ChangeLab Solutions

ChangeLab Solutions works across the nation to advance equitable laws and policies that ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our interdisciplinary team of lawyers, planners, policy analysts, and other professionals works with neighborhoods, cities, and states to create thriving communities.    The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.   

Key Responsibilities

CEO Support (50%) Provide full support for the CEO, including the following tasks:


  • Scheduling and calendar management

  • Coordinating meetings with external partners for CEO and ChangeLab Solutions staff

  • Meeting preparation and support

  • Travel arrangements

  • Expense reporting

  • Data entry (tracking activities, contacts, correspondence, and relationships)

  • Drafting correspondence and other materials on behalf of the CEO

  • Coordinating special projects

  • Proactively meeting the CEO’s needs 

Board of Directors Support (25%) 

Support the CEO as liaison with the Board of Directors:


  • Coordination of quarterly board retreats and calls

  • Agenda development

  • Preparation and distribution of meeting packets and other materials

  • Event management

  • Meeting minutes

Support board committees:


  • Coordination of committee calls

  • Agenda development

  • Preparation and distribution of materials

  • Meeting minutes

  • Tracking and support for meeting follow-up and next steps

Support board officers and committee chairs as needed:


  • Coordinate board recruitment

  • Maintain board records, including contact information, manuals, required forms, legal documents, and resolutions

  • Draft communications and reports to the board on behalf of the CEO, committee chairs, and other staff

Executive and Organizational Support (20%)  


  • At the request of the Executive Leadership Team, provide support for leadership/management meetings and initiatives, including but not limited to staff meetings and retreats, Knowledge Management team, and Work Planning

  • Provide fundraising support:


    • Schedule meetings

    • Conduct research on potential funders or donors 

    • Develop correspondence on behalf of the CEO



  • Provide support for Chief of Staff and CFO:


    • Scheduling and calendar management

    • Meeting preparation and support

    • Travel arrangements, as needed

    • Expense reporting

    • Special projects



Administrative Team (5%)


  • As a member of the Administrative team, provide backup support for other team members

  • Participate in team trainings and initiatives as needed 

Other duties as assigned.   

Required Education, Experience, and Skills


  • At least 1 year of work experience as an executive assistant, or at least 2 years’ experience in an office setting

  • Bachelor’s degree or equivalent work experience

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Excellent written and oral communication skills

  • Strong interpersonal skills, to function smoothly and collaboratively on a team while also taking individual initiative to meet team goals

  • Strong computer skills, including MS Word and email, and the capacity to learn and master new systems    

Required Personal Attributes


  • Excellent judgment, including the ability to maintain impeccable confidentiality

  • Ability to handle time-sensitive tasks and confidential information

  • Ability to work in a fast-paced environment

  • Ability to shift priorities rapidly

  • Solution-oriented and a good problem solver

  • Cultural humility and deep commitment to our organizational value of equity 

Physical Requirements


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 5 pounds

Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 to $31.25 ($57,000 to $65,000 annual equivalent)

  • Great benefits!


    • Health insurance: medical, dental, and vision coverage; ChangeLab Solutions contributes 100% for employee and 50% for dependent premiums

    • Life insurance and long-term disability insurance

    • 403(b) plan with employer contribution

    • Commuter benefits, including $100 public transit subsidy

    • Flexible spending accounts (pretax health care and dependent care) 

    • Generous paid time off package, starting at roughly 4.5 weeks PTO annually, plus 10 holidays and weeklong closure in December



  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for the Executive Assistant & Board Liaison position, please email all required information to jobs@changelabsolutions.org; please include Executive Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled. Please note that we are hiring on an expedited timeline with a desired start date of early March. Interested applicants are encouraged to apply with urgency.

No phone calls, please. 

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WHO WE ARE

is an Equity Design consultancy based in Oakland, CA. We help mission-driven organizations serve their people better by helping them partner directly with their communities in empowering ways. For example, we worked with Oakland City Council to address the human rights violations in West Oakland’s encampments by partnering unhoused residents with city staff and activists to design solutions together.  We provide equity strategy, community outreach, and workshop facilitation to help institutions develop their programs and services. 

FUNCTION

Reflex Design Collective maintains a non-hierarchical internal structure in which all members may contribute leadership in various capacities. The Administrative Assistant position sits within the Central Management group.

The Central Management group is responsible for keeping abreast of Reflex’s legal responsibilities, implementing and evaluating the design of the organization, and keeping Reflex up and running. Within the Central Management group, the Administrative Assistant will primarily be responsible for Organizational Operations and Bookkeeping.

ROLE

The Administrative Assistant will support the day-to-day operations of Reflex Design Collective to help ensure its smooth functioning. This role helps our team focus on the programmatic efforts of the organization.The Administrative Assistant will be responsive to the administrative needs of the Reflex co-owners, employees and independent contractors. Given the distributed nature of Reflex, the Administrative Assistant must demonstrate the ability to work in a fast-paced, dynamic environment with strong attention to detail.

This role is generally remote, but applicants local to the Bay Area are encouraged to apply given the need for periodic in-person check-ins and for familiarity with local communities and issues.

There will be a 90-day trial period to make sure the Administrative Assistant hire is a good fit for Reflex, and vice versa.

COMPENSATION

This part-time position requires at least 20 hours but not more than 32 hours per week. The role pays $20/hour without benefits. 

KEY RESPONSIBILITIES

The Administrative Assistant will have key responsibilities in several categories listed below.

Scheduling and Planning 


  • Maintain a high-level list of priorities, both short-term and long-term, for Reflex Design Collective

  • Schedule tasks to ensure short-term and long-term priorities are being met

  • Communicate with clients to schedule and coordinate events

  • Coordinate project communications, timeline, staffing, and budget to help ensure smooth service delivery.

  • Order materials required for client engagements

Bookkeeping / Finances 


  • Use QuickBooks to maintain internal bookkeeping

  • Set up payroll system 

  • Manage financial transactions as needed (invoicing, billing, reimbursement requests)

  • Serve as the primary point of contact between clients and Reflex for invoicing and billing matters.

  • Interface with external tax preparers

Marketing, Networking, and Awareness 


  • Stay abreast of relevant information about the organization's growth, history, active initiatives, and recent market developments

Job Creation and Hiring


  • Create job descriptions and onboarding materials

  • Coordinate the development of contracts for specialized / temporary support, in coordination with a lawyer or legal advisor as needed. 

Logistics 


  • Coordinate miscellaneous logistics associated with Reflex Design Collective, including but not limited to:


    • Working with vendors related to client engagements

    • Travel arrangements for client or workshop engagements Marginal Functions



  • Perform other duties as necessary to solve problems and take advantage of opportunities to grow the organization’s impact.

 

SKILLS AND EXPERIENCES

Successful candidates will have:


  • Two years’ experience in administrative support 

  • Two years’ experience in bookkeeping

  • Highly skilled in QuickBooks 

  • Demonstrated ability to communicate clearly and concisely through oral, written, and online environments

  • Strong organizational skills, with detail-oriented and thorough process

  • A flexible mindset with the ability to adapt with changing priorities

  • Strong interpersonal skills and ability to work with culturally diverse groups of people

  • Ability to prioritize work and perform under deadlines

  • Competence in Microsoft Office Suite

  • Basic familiarity with or ability to learn digital workflow tools, including Slack, Asana, and Google Drive

 

ATTRIBUTES

Successful candidates are: 


  • Willing to learn relevant subject matter as needed 

  • Receptive to critique, including constructive feedback

  • Able to provide critique to other members of Reflex

  • Accountable and responsible for their actions 

  • Knowledgeable of their own boundaries, and willing to seek and receive help as necessary

  • Aligned with Reflex’s values, articulated below

 

REFLEX DESIGN COLLECTIVE’S VALUES



  • Reciprocity:  What respect looks like in practice. The opposite of exploitation, we believe that a resource or service offered should be met in-kind, unless that expectation is waived by the provider.


  • Shared Ownership: Equity in the most literal sense. We believe that equitable collaboration looks like sharing ownership in the co-creation process and of the resulting innovations.  Shared ownership affirms that a team’s interests are bound together.


  • Democracy: Collective governance. We believe that it’s important to have a say; personal agency and group belonging are both critical to well being.  


  • Humility: We don’t know everything and it isn’t about us anyway. We identify as facilitators who serve the brilliance of our participants, from whom we learn. We commit to being accountable for our mistakes.

 

HOW TO APPLY

Applications should be submitted via email to info@reflexdesigncollective.com with “Administrative Assistant” and your name  in the Subject line. Please include 1) cover letter explaining your strengths, interest in the position, and fit for the role along with 2) your resume and 3) a brief writing sample of original work no more than 1000 words.

The application deadline is 23 January 2020.

Only short-listed candidates will be contacted by email for an interview.

Reflex Design Collective is an Equal Opportunity Employer. People of color, LGBTQ folks, and women are encouraged to apply.

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Operations Assistant – Brilliant Earth

Brilliant Earth is one of the fastest growing e-commerce jewelers in the world, and the global leader in ethically sourced fine jewelry. Founded in 2005, we have been featured in Newsweek, Glamour, the Today Show, and Martha Stewart among many other media outlets. We are a team of dedicated individuals with a common goal of creating a more sustainable, transparent, and compassionate jewelry industry. We are searching for bright and passionate people who are excited to make an impact from day one and grow with the company to take on greater responsibility over time.  We are collaborative, hard-working team players that welcome challenges and rise to any occasion.  Our open workspace in the heart of Union Square encourages conversation and collaboration.  From cross-departmental meetings to frequent happy hours, Brilliant Earth team members bring a top notch attitude and a willingness to help each other grow. For more insight into our work environment and culture, and to hear from our employees, check out our profile on the Muse! Everyone at Brilliant Earth has a voice – we want to hear yours! If you are interested in growing with Brilliant Earth, send us a resume and cover letter letting us know why you are interested in joining our mission and our team. Please include a sentence about your favorite shape of diamond.

Position Overview:

Our Operations Assistant is dedicated to delivering excellence from the time a customer places an order to the moment a customer opens their package. The Operations team coordinates and executes day to day operations of order processing, inventory, logistics, fulfillment, and production, while maintaining strong relationships with our partners. As a team member, you will collaborate within a close-knit team, and support various functions within the Operations group. Join our team of committed problem solvers who are passionate about ensuring that every Brilliant Earth purchase meets the highest standards of quality and craftsmanship. The ideal candidate for this role will be able to work a Tuesday through Saturday schedule.

Key responsibilities include:


  • Participate in the coordination of transporting goods between Brilliant Earth and our vendors/customers, as well as flow of goods within the Operations Team.

  • Receive product from vendors and enter information adhering to specific procedures and protocol.

  • Assess accuracy of shipments from vendors and relay information to appropriate team members when errors are identified.

  • Track product being returned to vendors and ensure timely processing.

  • Assist in ensuring security processes are adhered to and maintained.

  • Aid in improving around product intake and return processes.

  • Assist with order fulfillment, including preparing and packaging customer materials.

  • Support the implementation of policies and procedures to ensure smooth operation of business.

Specific qualifications:


  • Associates degree or equivalent 

  • Experience with inventory/ supply chain/ production in a product, retail, or ecommerce company preferred

  • Ability to communicate effectively

  • Detail oriented with strong follow through and a focus on execution

  • Ability to maintain organization and prioritize multiple tasks in a deadline driven environment with a sense of urgency

  • Ability to think critically and adapt quickly in a flexible environment

  • Team player with an ability to work collaboratively

  • Entrepreneurial spirit  / self-starter

  • Strong computer skills

  • Interest in socially and environmentally responsible organizations and products 

Brilliant Earth offers a competitive benefits package. As a full-time Brilliant Earth employee, you can choose to enroll in medical, dental and vision insurance plans, 401(k) plan, and commuter benefits. We offer maternity and paternity leave, an open PTO policy, and an employee discount on our products.    

Brilliant Earth is committed to the principles of Equal Employment. We are committed to complying with all Federal, State and local laws providing Equal Employment Opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment and hiring process which is free of harassment or discrimination because of sex, race, religion, color, national origin, physical or mental disability, genetic information, marital status, age, sexual orientation, gender identity, military service, veteran status, or any other status protected by Federal, State or local laws. 

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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.

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Cooper Alley Salon is seeking inspired, eager cosmetology school graduates looking for advanced education to start a career in a bustling, high-end, hip, yet sophisticated hair salon. 

If you are excited about learning from industry leaders, let Cooper Alley be your launchpad. We are looking for full-time employees who are professional, open to change, and who want to achieve financial success. Our proven advanced education program will take you from the basics taught in beauty school to the advanced skills needed to be a specialized six-figure hairdresser. We are located at the newly renovated Marin Country Mart with excellent visibility and access to and from the Larkspur Ferry. With the addition of our new location in San Francisco Cooper Alley is overflowing with opportunities and clients which is exactly why we are searching for new team members. Come join our exciting team and let's grow together...

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University Synagogue is a Reform Jewish Synagogue in the heart of Brentwood. The Early Childhood Learning Center (ECLC) is looking for an energetic, patient and passionate Early Childhood Educator to join our young twos classroom.

All applicants must have a minimum of 12 units in Early Childhood Education or Child Development and a BA is preferred. In addition we require least 1 year working with children ages 18 months to 3 years old. Up to date TB Test, TDap and MMR are required.

This position could be part or full time with flexible hours of at least 8:30-3 Monday through Friday (8:30-3 Full Time). We are looking for the best possible fit in an already existing two year old classroom and look forward to meeting you.

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Pooltables.com is the largest independent retailer of pool tables in America, and we are looking for top-notch talent to fill a full-time position. The ideal candidate will be a “People Person” who has excellent customer service skills, as well as strong phone and computer skills necessary in a retail/online environment. Someone who works well with little supervision and has no problem staying focused on the task at hand.

Essential functions include but are not limited to:

The Showroom and Front Desk -

Assist General Manager maintaining and merchandising products on the showroom floor.

Keep all areas of the showroom entryway and exterior, including parking areas, clean and presentable to the general public.

Answering incoming sales calls and inquiries in your specific region of the U.S.

Must know all aspects of products, current specials and promotions.

Know and direct sales towards the inventory and products available for sale.

Upsell products on all internet orders.

Warehouse Functions -

Manage storage of product in the warehouse.

Keep warehouse clean and organized.

Manage and confirm incoming & outgoing shipments.

Purchase all supplies needed for packaging and shipping of product.

Assist with the managing of inventory and report any discrepancies to the general manager.

Keep all warehouse equipment in safe working order.

General Responsibilities -

Prioritize the handling of warranty claims and customer issues that arise.

Manage the store and warehouse in the absence of the General Manager.

Communicate with the National Sales Manager as needed relating to sales training, sales calls and promotions.

Participate in local promotional opportunities as designated by the General Manager.

Know and conform to all local business rules and regulations

Qualifications:

The candidate must be able to lift 50lbs+

The candidate must be able to work typical retail hours, including weekends.

Familiarity with (Point of Sale) software is a big plus.

A passion for billiards is also a plus but not required.

The position will pay a competitive hourly wage, plus monthly performance bonuses. A complete benefit package will be available after 30 days of employment.

This is a limited description of the responsibilities as an Assistant Manager for Pooltables.com. Each location is run by a small team of employees that must be knowledgeable in all aspects of the business and cross trained to handle duties sometimes handled by the General Manager. Many other tasks and duties will come and be required as needed to run a successful retail location.

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FRONT OFFICE SUPERVISOR/ACCOUNTING ASSISTANT: This hybrid position will work various shifts, some of the shifts may be as a Front Office Supervisor and others as an Accounting Assistant.

FRONT OFFICE SUPERVISOR:

This position assists in supervising all aspects of the front office areas and serves as a support to the Front Office Management team. The Front Office Supervisor's primary responsibilities are to promote and ensure guest satisfaction, provide timely and professional check-in/check-out services in accordance with established company standards. Promote hotel services, facilities and outlets, and be willing and able to assist guests in the Café and bar when needed. Other responsibilities include facilitating communication between the Front Desk and other departments, including Engineering, Food & Beverage, Housekeeping and Sales. This position will support management by providing guidance to associates and may include training, scheduling, etc. Lastly, this person will ensure all guest issues are handled and appropriately followed up on quickly and efficiently. This position will be required to work a varied schedule that may include evenings/nights, weekends and holidays.

ACCOUNTING ASSISTANT:

This position will assist with billing, closing, and assisting the accounting department as a whole with projects and other duties. This person will be accountable for billing all third party companies (i.e. Expedia, Hotwire, etc.) and posting Marriott Loyalty Points. Some of the closing duties include but are not limited to closing checked-out open folios for individuals and groups. Assist with emails, phone calls, folio copies, group billing and other projects.

JOB QUALIFICATIONS

A minimum of one year of hotel experience (preferably Front Office).

Prior Accounting experience preferred.

Outstanding analytical skills, attitude, enthusiasm, professionalism, attention to detail and organizational skills.

Strong written and verbal communication skills.

Excellent Microsoft Office skills.

Good 10-key, data entry and keyboarding abilities.

The ability to meet deadlines, work under pressure effectively and work independently.

The ability to deal with internal & external guests with a high level of professionalism, tact and diplomacy.

Must be guest service focused and understand expectations of hospitality and accounting demands.

Ability to work cohesively with co-workers as part of a team.

Have a flexible work schedule (i.e. am, pm, weekends and holidays-based on business need)

Job Type: Full-time

Experience:

Hotel: 1 year (Required)

Education:

High school or equivalent (Preferred)

Language:

English (Required)

Additional Compensation:

Bonuses

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Professional development assistance

Tuition reimbursement

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PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions.

We currently have an opening for an Administrative Assistant/ Bookkeeping Specialist who will work closely with the Office Manager to provide bookkeeping and administrative support. This person will also provide marketing support to our Marketing Director as needed. The ideal candidate must have initiative, thrive in a highly autonomous work environment, and have the ability to juggle a wide range of bookkeeping (70%) and administrative tasks (30%).

Responsibilities Include:


  • Accounts Receivable, Accounts Payable, Collections, travel expense tracking | Reimbursements and credit card reconciliations.

  • Track all professional state and international license renewals and professional development hours (PHD) for CEO. Process applications and/or updates when needed.

  • Help plan and organize events, parties, annual retreat, including food selection | orders, and reserving venues, site inspections, etc.

  • Provide back-up support for Front Desk as needed.

  • Assist in maintaining and organizing marketing and proposal materials; work with CEO and Marketing Director to prepare and respond to RFQ’s; develop tailored resumes and proposal responses, including government forms and specialized documents.

  • Protects organization's value by keeping information confidential.

Knowledge, Skills and Abilities:


  • 3-5 years of experience supporting Executive-Level Management in a corporate environment; AEC industry preferred.

  • Strong knowledge of QuickBooks required

  • Experience with QuickBase preferred.

  • Experience with MS Office programs.

  • Ability to work independently with minimal guidance.

  • Excellent verbal and written communication skills.

  • Highly organized and process oriented

  • Strong problem solving, prioritizing, organizational and time management skills.

  • Experience with Adobe Suite (Photoshop, InDesign, & Illustrator) is preferred.

  • Bachelor's Degree is preferred.

  • Excellent interpersonal skills and customer service skills.

Benefits:


  • We invest in our employees and are willing to support you in assisting with future/ additional education.

  • Sick leave will be accrued at the rate set by The City of San Francisco.

  • You will have the opportunity to purchase “commuter checks” which allow you to purchase all your commute needs (BART, AC Transit, etc.) with pre-tax dollars, thereby saving you money by reducing your taxable income.

  • After 90 days of employment, you’ll also be eligible to use the Company condominium at the Resort at Squaw Creek.

Please visit our website and social media pages to learn more about our markets, clients, and culture.

Please submit a cover letter, resume, and wage expectations.About PARADIGM Structural Engineers, Inc.

PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions. We currently have a team of 24 people and the average length of time our employees have worked for PARADIGM is 6 years. For fun, we do team off-sites, in-house team/ building parties, charity events, and sports.

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Reports To: CFO/COO  

Position Type: Full-Time; Non-exempt   

Established in 1920, Bentley School is a K-12 co-educational, independent day school located on two campuses in Oakland (K-8) and Lafayette (9-12), California. Bentley School is an inclusive community that shares a vision of academic achievement, balance, and the cultivation of character.   

Bentley School seeks a Development Assistant to support operations in a dynamic Advancement Office. The Development Assistant works as a member of a collaborative team to support fundraising and engagement activities for parents, alumni, and the broader School community. The ideal candidate is someone with high energy, strong people skills, demonstrated organizational skills, attention to detail, and ability to multi-task.   

Responsibilities for this position include, but are not limited to: 

● Maintaining Raiser’s Edge database including donor information and alumni records 

● Assisting the Director of Development with the Annual Fund including prospect research 

● Maintaining data in Greater Giving database with the Annual Gala Auction. 

● Assisting with set-up, on-site production, and clean-up of events 

● Providing general office management duties including ordering supplies, assisting with mailings, and maintaining a department calendar of events  

● Supporting the Director of Communications and Director of Development with e-communication, social media outreach and other projects as needed   

Required Qualifications

● Bachelor’s degree preferred 

● 1+ years of experience working in non-profit or educational setting 

● Fluency in Microsoft applications required  

● Experience with Raiser’s Edge or a similar donor database preferred 

● Ability to be highly confidential in handling sensitive personal and institutional knowledge 

● Design experience is a plus 

● Excellent oral and written communication skills 

● Self-starter who completes projects independently and collaborates well in a team environment 

● Ability to work some nights and weekends   

How to Apply: Bentley is an equal opportunity employer and seeks rich diversity among faculty and administration. The School offers competitive compensation and benefits. Please email letter of interest, CV/resume, and a list with the names and contact information of three (3) references. Include “Development Assistant” in the subject line. No phone calls please.    

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 Customer Experience Assistant, Sales – Brilliant Earth, San Francisco

Brilliant Earth is one of the fastest growing e-commerce jewelers in the world, and the global leader in ethically sourced fine jewelry. Founded in 2005, we have been featured in Newsweek, Glamour, the Today Show, and Martha Stewart, among many other media outlets. We are a team of dedicated individuals with a common goal of creating a more sustainable, transparent, and compassionate jewelry industry. 

We are searching for bright and passionate people who are excited to make an impact from day one and grow with the company to take on greater responsibility over time.  We are collaborative, hard-working team players that welcome challenges and rise to any occasion.  Our open workspace in the heart of Union Square encourages conversation and collaboration.  From cross-departmental meetings to frequent team building events, Brilliant Earth team members bring a top-notch attitude and a willingness to help each other grow. For more insight into our work environment and culture, and to hear from our employees, check out our profile on the Muse!

Everyone at Brilliant Earth has a voice – we want to hear yours! If you are interested in growing with Brilliant Earth, send us a resume and cover letter letting us know why you are interested in joining our mission and our team. Please include a sentence about your favorite shape of diamond.

About the role:  

Our Customer Experience Sales Assistants are dedicated to providing an exceptional experience for every Brilliant Earth customer. The Customer Experience Sales Assistants will be responsible for guiding the customer through the life of the sale through any one of our engaging sales platforms: in-person appointments, phones, or live-chat! You will take a consultative approach towards customer inquiries regarding our luxury product line to assist in finding the best jewelry match for each customer. 

The goal of the Sales and Customer Experience team is to create personalized experiences and build lasting relationships while sharing in the happiest moments of our customers' lives. The team operates in a fast-paced environment and is the engine which drives our company.  As a Customer Experience team member, you will have the opportunity to have a clear impact on the company’s growth while developing your sales and customer service skills.

 

What you’ll do:


  • Manage, maintain, and close inbound sales leads in a high-volume capacity, while focusing on a luxury customer experience.

  • Create memorable and personalized experiences for Brilliant Earth customers by providing support and responding to customer inquiries through live chats, phone calls, and/or in-person appointments.

  • Consistently seek ways to improve the customer experience while adding value to the Brilliant Earth sales team by critically thinking and implementing customer feedback.

  • Utilize sales strategies and forward-thinking problem-solving techniques to assist and guide customers through multiple purchasing decisions such as rings settings selections and diamond options.

  • Create a truly one-on-one ecommerce experience reflecting our luxury brand and product quality.

  • Maintain demonstrated responsibility and accountability for meeting individual and team goals in a sales focused environment.

You’re a great fit if you have:


  • A Bachelor’s degree or equivalent, preferred

  • Robust sales skills and experience working in an ecommerce or retail environment

  • A dedicated desire to connect with customers, solve problems, and create lasting positive experiences with each customer interaction

  • Excellent, professional verbal and written communication

  • Strong attention to detail

  • Strong computer and systems skills – experience with a CRM system or customer focused channel software system, preferred

  • An ability to adhere to and implement security policies and procedures regarding high value products

  • Ability to think critically and adapt quickly in a flexible work environment

  • Exceptional time management skills and accountability

  • A team-oriented mindset with an ability to work collaboratively

  • An eager to learn attitude and desire to grow in a dynamic work environment

  • An interest in socially and environmentally responsible organizations and products

 

Brilliant Earth is committed to the principles of Equal Employment. We are committed to complying with all Federal, State and local laws providing Equal Employment Opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment and hiring process which is free of harassment or discrimination because of sex, race, religion, color, national origin, physical or mental disability, genetic information, marital status, age, sexual orientation, gender identity, military service, veteran status, or any other status protected by Federal, State or local laws. 

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Earthsake, the leader in organic mattresses, bedding and home furnishings that promote a healthy lifestyle, is interviewing sales associates for its Berkeley store in the heart of the Fourth Street shops. We are looking for part-time to full-time sales professionals that demonstrate an ability to provide customer consultation on large purchases, upsell, and add-on to complete a customers buying experience and satisfaction. This position leads to an Assistant Manager role.

Earthsake is a family owned business with over 25 years of experience creating lasting relationships with our local and national customers. We are looking for candidates that share our passion for amazing customer service, as well as eco-friendly living. This is an excellent opportunity in a busy, high end shopping district for an individual to demonstrate their skills in sales, leadership and above all else service.  No Cashiers please!

SCOPE OF WORK AND RESPONSIBILITIES -  Sales associate must consistently meet or exceed expectations in the following areas: - Provide exceptional customer service - Express excitement about eco-friendly products and selling organic natural benefits. - Willing to be trained and adequately learn extensive product knowledge - Effectively communicate learned product knowledge to customers - Accurately complete sales using the POS (point-of-sale) register per established procedures - Maintain and participate in the visual integrity and high standards of the store - Meet and exceed sales goals - Accountable for store inventory - Possibility for the right individual to advance to key holder after an introductory period. - This is not a cashier position - Specialty Retail sales professionals only please!

SKILLS / REQUIREMENTS - Applicants must have retail selling experience, preferably boutique retail. - Must be enthusiastic and courteous with an ability to put customers first. - Excellent verbal and written communication skills for both email and telephone correspondence - Strong organizational skills - Outgoing personality and enjoy working with the public. - Passionate about selling luxury, natural products. - Adaptable with the ability to learn quickly - Team player, experienced with the schedule demands of retail sales - Retail Pro Experience a plus, but not a requirement - References available for immediate verification.

Earthsake offers: - Competitive hourly pay - Health Benefits - Contests and Bonus earnings - Excellent products and a pleasant working environment.  

All Applicants should also include answers to these questions: 

Why should we consider you for the role?  Why do you want to work for a small business who focuses on natural luxury living?  What is your current hourly rate?  What is your hourly rate request?

Required experience:


  • Active Retail Sales (Not Cashier): 2 years

  • Retail Customer Service: 2 years

  • Consultative Selling: 1 year

  • Big-Ticket or High-end Luxury Sales: 1 year

email your resume' and cover letter to info@earthsake.com (explaining why you are the person we are looking for)

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SUMMARY: Class Assistants help Lead Instructors set up and run cooking programs

DUTIES AND RESPONSIBILITIES:

● Assist Lead Instructor in instructing larger programs, as needed, both in executing the class procedure made by the Lead Instructor or Culinary Manager, and in maintaining a positive peaceful environment

● Provide back-of-house support during classes and other programs (last minute prep, cooking and plating food) in accordance with the recipe(s) and procedure for program made by Lead Instructor or Culinary Manager

● Assist with food preparation and/or craft/activity preparation for classes, private events, and birthday parties

● Assist Lead Instructor on field trips during camps and with sign in/out procedures for larger camps and programs

● Set up classroom space for programs, and clean and reset between programs

● Wash and put away dishes, dispose of waste properly, assist with end of day closing procedures, and periodic deep cleaning tasks

● Assist with administrative and gardening tasks as needed

● Run hands-on cooking projects and represent Kids' Table at street festivals and other public events

● Honor The Kids’ Table mission and values in all tasks and interactions

● Bring the positive energy and collaborative spirit to work every day

QUALIFICATIONS:

● High school diploma, or current enrollment in high school

● Strong comfort level interacting with children is required.

Other skills required:

o Ability to work in a team environment and take direction

o Ability to work calmly and effectively under pressure

o Ability to stand and exert fast-paced mobility for entire shift

o Ability to communicate with customers (adults and children) as appropriate

o Pride in doing good work and a positive attitude

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AGENCY: Homeless Children’s Network-Ma’at Program

JOB TITLE: Office Manager/Administrative Assistant

Homeless Children's Network is a community-based organization providing mental health and family support services to children and families who are homeless and formerly homeless. The Ma’at Program provides community-based trauma-informed behavioral health services to Black/African American families in San Francisco. The program is unique in its Afri-centric approach in service provisions and infrastructure.

Office Manager/ Administrative Assistant Primary Role:

This position works the reception desk and is often our initial contact for clients and visitors, and must have a cheerful, positive, welcoming attitude and demeanor. S/he must also demonstrate the ability to hold confidentiality, respect boundaries, assist children and families coming to the clinic for sensitive services, and demonstrate clear verbal and written communication skills.

JOB DUTIES

· Answers the door: receives packages and greets visitors and clients

· Answers the phone: directs callers to proper person

· Ordering and Stocking: orders & stocks program and office supplies, stocks refrigerator and snacks for clients. Stocks restrooms supplies and makes sure supplies remain available.

· Ordering and setting up food for various meetings

· Data Entry

· Make copies for staff

· Manages equipment repair questions

· Tracks vacation calendar

· Shreds confidential materials; interfaces with shredding service

· Send notices for meetings and other functions

· Makes simple purchases for organization

· Simple Cleaning support: regularly checks and tidies up the kitchen and lobby areas on both floors, waters plants, replaces toilet paper and paper towel rolls in all restrooms, generally makes sure office on both floor appears clean for all visitors. Monitors janitorial service visits.

· Replenish forms and creates charts: keeps all regularly needed forms replenished and creates blank charts for clinicians.

· Tracks birthdays and plans staff celebrations

Skills and Qualifications: Microsoft Office Skills, Organization Skills, People Skills, Strong and Positive Communication Skills, Managing Multiple Daily Tasks, and be a Kind, Funny and Caring Person!

To Apply: Submit a cover letter, resume and three references.

Job Type: Full-time

Salary: $50,000 plus benefits

Job Type: Full-time

Salary: $50,000.00 /year

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Vision insurance

Typical start time:

9AM

Typical end time:

6PM

Setting:

Other

Ergonomic Workspace:

No

Administrative Duties:

Scheduling

Running errands

Stocking supplies

Sorting and sending mail

Answering and routing phone calls

Greeting visitors

This Company Describes Its Culture as:

Detail-oriented -- quality and precision-focused

People-oriented -- supportive and fairness-focused

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Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful. 

Below is a summary of requirements: 

● Education: Community college degree (minimum) 

● Strong computer skills, including expert knowledge of Microsoft Office and Excel 

● Organized, very detail-oriented and able to prioritize tasks 

● Ability to learn new tasks and concepts quickly and comprehensively 

● Proven ability to work independently with minimal supervision in a quiet environment 

● Excellent work ethic 

● Excellent communication skills, including written and oral 

● General administrative support experience (filing, making copies) 

● Customer service experience 

● Friendly, professional and responsible 

● Ability to speak a language other than English a plus 

Starting pay rate: $17/hour 

Hours per week: 10 – 20 hours, to be determined (flexible availability preferred) 

If interested, please submit a current resume and contact information to raposition@humintell.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position. 

Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.

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USENIX is a nonprofit membership association that supports the computing systems communities by organizing conferences and related events. The development team works with corporate sponsors that help support these events, and cultivates new event sponsorship while supporting existing sponsors. USENIX is based in Berkeley, California, but encourages U.S.-based remote applicants who are eligible to work in the U.S. All employees are expected to be available during our core hours of 10-2 Pacific time.

Reporting to the Development Manager, the Development Assistant supports sponsorship sales at USENIX conferences and development efforts on behalf of the Association.

Responsibilities include the following:


  • Maintain meticulous records in CRM database (Salesforce), paying close attention to email communications

  • Operate independently in routine interactions with sponsors when processing payment and logo data, without the direct supervision of the Development Director and Manager, and exercise the ability to identify situations when escalation to management is appropriate. 

  • Work independently and at times remotely, while maintaining excellent communications with both internal and external contacts.

  • Assist with deliverables for major supporters and/or donors, using discretion and sensitivity in any direct communications as directed by the Development team management 

  • Provide regular activity reports on sponsorship and conference statistics using Salesforce, G Suite, Cvent, and other software tools

  • Coordinate invoicing, collection of payments, receipt generation, and acknowledgment of donations

  • Maintain thorough records of financial transactions, working closely with the Finance department to assure compliance with GAAP requirements and USENIX policy

  • Coordinate efforts across teams to ensure sponsorship content is properly posted to web pages as needed and sponsor collateral is kept current online (e.g., logos, blurbs, other event-related content)

  • Take lead on delegated conference sponsorship projects, while delivering regular reports on progress to the team as a whole 

Requirements


  • U.S.-based and eligible to work in the U.S. 

  • Minimum bachelor’s degree or equivalent

  • Strong interpersonal and communication skills; superior written and verbal abilities

  • Ability to function well in a fully distributed team: self-motivated, reliable, communicative, transparent, adaptable, and highly responsive.

  • Upbeat, professional attitude that carries through via telephone and email exchanges

  • Excellent organizational skills, with dogged attention to detail; ability to manage multiple projects and juggle deadlines

  • Proficiency with office productivity software, primarily G Suite; enthusiasm for learning new software tools

  • Familiarity (and friendliness) with CRMs required; experience with Salesforce a plus

  • Strong work ethic, with the ability to maintain calm productivity in a fast-paced environment

  • The ability to understand and convey the value of USENIX events (once trained)

  • Ability to travel and attend local events a plus

  • Strong and frequent sense of humor 

This is a full-time position. USENIX offers medical, dental, vision, life, and long-term disability insurance; 401(k) with company contribution; vacation and sick leave; and major holidays.

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