Jobs near San Rafael, CA

“All Jobs” San Rafael, CA
Jobs near San Rafael, CA “All Jobs” San Rafael, CA

We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


See full job description

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


See full job description

Office Manager

The Multicultural Center of Marin, an established and growing grassroots community empowerment organization in San Rafael, CA, seeks a reliable and well-organized Office Manager. The Multicultural Center of Marin works with immigrants and low-income families of Marin County to advance their social, cultural and economic well-being through self-empowerment programs that encourage participation in the broader civic life of US society. Our programs promote leadership, economic development, and social, restorative and environmental justice.

Reporting to the Director of Organizational Development, the Office Manager will be responsible for the seamless operation of office systems, including electronic and paper records, IT systems, and daily communications.

Responsibilities

Organize office operations and procedures

• Implement and maintain a new Customer Relationship Management database to track and communicate with donors, grantors, volunteers, program participants and community members (for example Salsa)

• Organize and maintain shared computer files

• Organize and maintain paper files

• Coordinate Executive Director’s calendar, staff schedules, and meetings

• Maintain and troubleshoot IT system, including train staff in using their accounts, ensure proper functioning, and liaise with the IT Consultant

Human Resources

• Assist with onboarding new staff

• Maintain staff records

• Prepare payroll

• Assist with coordinating volunteers

• Assist with creating and maintaining personnel policies and procedures

Communications

• Develop and maintain internal and external communication systems

• Prepare written communications such as emails and thank you letters

• Assist with handling Executive Director’s emails and phone messages

• Answer the office phone and greet visitors

• Translate writing documents (English/Spanish)

Qualifications

• At least two years of experience as an administrative assistant or other office management role

• Proficiency in Microsoft Office suite

• Experience creating and/or maintaining systems such as databases, spreadsheets, and digital and paper filing systems.

• Ability to troubleshoot minor IT issues

• Interest and ability to become expert in applications such as WordPress, MailChimp, and a Customer Relationship Management database

• Excellent written and verbal communication skills

• Strong time management and attention to detail

• Commitment to social equity

• Fluent in written and spoken English and Spanish

 Applications will be accepted on an ongoing basis until position is filled.


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Luminous2 is looking for someone reliable and personable!

Qualifications:

* Excellent customer service skills.

* Great at multitasking and organizing.

* Knowledge of Salon Iris a plus.

* Great computer skills.

* Spanish speaking a plus.

* Able to work weekends.

Duties:

* Answering phones

* Booking appointments

* Greeting and checking in/ out clients

* Washing and folding laundry

* Maintaining a clean work space

Willing to train the right candidate(s)!

Who wouldn’t love working at a spa?! Receive retail commissions, a free service on your birthday month, and steep discounted additional services and retail.

Job Type: Part-time

Salary: $15.00 to $17.50 /hour

Experience:


  • receptionist: 1 year (Preferred)

Location:


  • South San Francisco, CA 94080 (Required)

Additional Compensation:


  • Commission

  • Bonuses

  • Store Discounts

Work Location:


  • Multiple locations

Benefits:


  • Flexible schedule

Hours per week:


  • 20-29

Setting:


  • Other

Ergonomic Workspace:


  • No

Financial Duties:


  • Expense reports

  • Processing payments

  • Billing

This Job Is:


  • Open to applicants under 18 years old, provided it is legally allowed for the job and location

  • Open to applicants who do not have a high school diploma/GED

  • A job for which all ages, including older job seekers, are encouraged to apply

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required


See full job description

We seek warm and welcoming individuals who can maintain a guest-centric approach in a fast-paced environment.

This is an exciting opportunity for a detail-oriented and guest service-driven team-player who strives to foster restoration and create serenity for all our guests.

BE PART OF THE KABUKI EXPERIENCE

Kabuki Springs & Spa is a peaceful urban oasis where all people can experience a balance of harmony and relaxation through healing waters and therapeutic touch.

Our seven core values are: Work Together Nourish the body; nourish the soul Share Joy Listen with empathy, respond with compassion Embrace diversity Show Gratitude Care for your home, your neighbor and your Earth

We offer the following to our employees:


  • Dental and Vision Insurance

  • Close to several MUNI lines: #2, #3, #22, #38

  • Matching 401K Retirement Plan, no waiting period

  • Sick Pay

  • Vacation Pay for Full-Time Staff

  • Paid Spa Training and Staff Meetings

  • Discounted Spa Treatments and Retail Purchasing, with many opportunities to earn free body treatments and facials

  • Free entry into our communal bathing area

What you will be responsible for:

Providing quality guest service as it pertains to checking in/out of spa guests. You must be able to book spa reservations in an accurate and professional manner. This position requires cash handling and accuracy with daily accounting procedures.

REQUIREMENTS





  • Ability to communicate in English with guests, Team Members and Spa management.

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy and cooperativeness; and to work with a minimum of supervision.

  • Ability to accurately compute simple mathematical calculations.

  • Ability to solve practical problems.

  • Ability to deal with guests, some of whom will require high levels of attention

  • Ability to multi-task and work well under pressure.

  • Interpersonal skills and the ability to work well with co-workers and the public with patience, tact, and diplomacy to defuse anger.

  • Punctuality and reliable attendance.

  • High school graduate.

  • Previous spa or hospitality experience a big plus!


See full job description

 

ADMINISTRATIVE SUPERVISOR/BOOKKEEPER - 

This position is primarily responsible for general office logistics in coordinating the day-to-day Berkeley, California physical office. This includes HR management.   Daily use of Quickbooks, Google Suite, MS Office and online banking/payment portals.  

Your schedule is yours to choose.

Reports to General Manager




Qualifications

. A minimum of 2 years of office management experience, strong business knowledge, solid communication skills and experience in payroll, fluency in QuickBooks, HR management and logistics. 

. Demonstrable leadership and ethical conduct consistent with company values. 

. Advanced knowledge of software such as Google G-suite, Microsoft Word and Excel, and research tools and databases. 

. A passion for technology and international cultures.

. Excellent English communication skills in writing and speaking.

. A self-starting and industrious attitude.

. Proficiency in a second language is a plus.

Please include your resume and specific (not “negotiable”) salary requirements and a short cover letter that gives us a great idea of who you are and why you think you are right for the job. NO PHONE CALLS regarding this position.

 


See full job description

We are looking for someone that is comfortable talking to clients, organized, friendly, personable and efficient communicator, positive, and able to multitask well. Must be reliable, honest, and eager to learn about all about the business and how we do things.

We train our receptionist in spray tanning. So, on top of hourly pay, there is an opportunity to make some extra money on commission (35%) and tips (100%)

We have a team of experienced, no-drama, ladies and are looking for someone to start as soon as possible. Must be able to work at least 3 shifts a week and possibly more. Shifts are normally 6 hours; 9:30A-3:30P or 3:30P-9:30P. We promote a healthy, stress-free work environment that our team looks forward to.

About us: reWAXation is a 5-star (Yelp! and Google+) waxing, sugaring. and spray tanning spa that has been open in San Francisco for 7+ years and in Austin for 3+ years. Owned by an esthetician who has been in the field for over 17 years. We understand the nuances of operating a specialty Waxing spa very well.

Receptionist pay starts at $17 per hour with the opportunity to earn commission and tips as well on Spray Tans

Salary: $17.00 /hour

Job Types: Full-time, Part-time

Salary: $17.00 /hour

Experience:


  • Customer Service: 1 year (Required)

Additional Compensation:


  • Tips

  • Commission

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Paid time off

  • Flexible schedule

Typical start time:


  • 8AM

Typical end time:


  • 10PM

Schedule:


  • Monday to Friday

  • Weekends required


See full job description

Now hiring for a full time or part time (weekend) front desk agent at the SenSpa Wellness Center, named as one of the top 100 spas in America. Located in the Presidio we have pride in offering a great team and working environment for our employees.

GENERAL DESCRIPTION: This position embodies the brand of SenSpa, as you are the first and last point of contact the client has with SenSpa. The primary function of this role is to promote the services and products of SenSpa in a gracious 5 star manner.

Specific Responsibilities:

-Answer Phones 100% of the time during business hours.

-Explain Products, Services, Treatments and Procedures.

-Book appointments accurately/efficiently utilizing sophisticated reservation software.

-Process all paperwork with accuracy.

-Mediate and resolve client issues.

-Process web orders and reservations.

-Data entry.

-Stock inventory.

-Perform miscellaneous administrative tasks as necessary.

REQUIREMENTS:


  • Preferred experience in spa, guest service, sales or administration positions.

  • Very good computer skills and enjoy working on the computer and scheduling systems.

  • Experience selling retail products.

  • Are a master at multi-tasking

  • Fluent in English

  • Can stand up to 8 hours a day

Schedules are flexible and will fluctuate week to week based on availability. Candidate needs to be flexible to work various hours from week to week with hours that include morning, daytime, Holidays, evening and weekends. **Availability over Holiday Season is a MUST. We are closed on 4th of July, Thanksgiving Day & Christmas Day, but open all other days around the holidays**

Compensation


  • hourly wage

  • team split of retail sales

  • split of group tips

Benefits for full time include:


  • health insurance or health care reimbursement program

  • 401K available immediately

  • pretax commuter discount program

  • sick pay

  • vacation pay

  • liberal discounts on products and treatments --

  • quarterly free spa treatments and occasional monthly free treatments as a training body.

Visit our website or 1161 Gorgas Ave, San Francisco in the Presidio. This is a part-time job Principals only. Recruiters, please don't contact this job poster. Phone calls about this job are ok. Please do not contact job poster about other services, products or commercial interests.

Principals only. Recruiters, please don't contact this job poster. Do NOT contact us with unsolicited services or offers.

Job Type: Part-time

Salary: $18.25 to $18.50 /hour

Job Types: Full-time, Part-time

Salary: $18.25 to $18.75 /hour

Experience:


  • Front Desk: 1 year (Preferred)

  • hospitality: 1 year (Preferred)

Education:


  • Bachelor's (Preferred)

Language:


  • English (Preferred)

Additional Compensation:


  • Tips

  • Commission

  • Bonuses

  • Store Discounts

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Flexible schedule

Communication method(s) used:


  • Phone

Hours per week:


  • 30-39

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

Schedule:


  • Weekends required

  • Holidays required


See full job description

 ADMINISTRATIVE ASSISTANT 

Part-Time Volunteer

 Tibetan Aid Project, a 501(c)3 non-profit located in the Berkeley Hills next to UCBIdeal Volunteer Days/Hours: 2 days per week; 4-8 hours per day (open for discussion)

Responsibilities Include:


  • Creating and Revising Reports (Excel and Word)

  • General office duties and management

  • Website research

  • Bank deposits and donor appreciation letters

  • Organizing and maintaining hard and digital files

  • Office support to directors

Required Skills and Attributes:


  • Proficient in Word and Excel

  • Strong organizational skills

  • Ability to multi-task

  • Good time management

  • Positive work ethic

  • Strong interpersonal skills

Specialized Skills and Experience a Plus, such as:


  • Writing and editing

  • Marketing and Sales

  • Event planning

  • Outreach to donors and event vendors

  • Proficient in InDesign + photoshop

  • Proficient in Joomla and/or WordPress

 We’d appreciate your time and expertise to help us create and plan our 2020 events.Sail & Tribute, a Tibetan Aid Project 50th Anniversary Fund Raising Event, with Michelin star chefs and live auction. Capacity 50 guests. Tickets are $1000 per person.

November 20th Our 20th Annual Benefit Gala, Taste & Tribute, at the Four Seasons, San Francisco featuring 25 celebrity Bay Area chefs and restaurants serving four courses tableside for 220 guests. Live and Silent Auctions. Tickets are $350 per person.Date TBD Tibetan Aid Project Donor Appreciation Garden Party at our offices at the Nyingma Institute in the Berkeley Hills .

For more information email tap@tibetanaidproject.org

 

MISSION STATEMENT (no background color included)Tibetan Aid Project rebuilds, preserves, strengthens, and perpetuates Tibet’s cultural and spiritual heritage for the benefit of the Tibetan people and all humanity. 

PROGRAMS

Our primary program:


  • Funding the production, shipment, and distribution of sacred texts, art, and prayer wheels for donation to institutions and individuals in the Himalayan region.

Other program activities:


  • Sponsoring ceremonies important to sustaining the lineages of all Tibetan Buddhist schools.

  • Providing financial support for monastic centers, lamas, monks, nuns, and lay people.

  • Promoting awareness of Tibet's heritage in the West through publications, presentations, exhibits, and the production and sale of culturally significant items.

GUIDING PRINCIPLES

Tibetan Aid Project’s staff and Board members are committed to the values articulated in our guiding principles:



  • We value Tibet's ancient tradition of meditative insight into the potential of human consciousness, passed down from teacher to student as a living lineage for more than twelve centuries.


  • We respect the knowledge that Tibet can offer the world as a means to secure peace on Earth and honor the worth of all beings.


  • We apply in our work the practice of skillful means, making work a means of deep satisfaction and inner growth.


  • We strive to practice generosity, ethical conduct, patience, intensity of effort, focus, and wisdom in our work and in our interactions.


  • We focus to meet the most urgent needs of the Tibetan people and maximize the value of each donor's contribution.


  • We support the education of young Tibetans, mindful that the next generation will determine the future of this great civilization.


  • We collaborate with a network of nonprofit Buddhist organizations, each working in its own way to preserve the heritage of Tibet.


  • We donate our services as individuals, so that funds can go directly to programs that benefit Tibetans, enabling them to share their wisdom and compassion worldwide.


See full job description

We are looking for someone that is comfortable talking to clients, organized, friendly, personable and efficient communicator, positive, and able to multitask well. Must be reliable, honest, and eager to learn about all about the business and how we do things.

We train our receptionist in spray tanning. So, on top of hourly pay, there is an opportunity to make some extra money on commission (35%) and tips (100%)

We have a team of experienced, no-drama, ladies and are looking for someone to start as soon as possible. Must be able to work at least 3 shifts a week and possibly more. Shifts are normally 6 hours; 9:30A-3:30P or 3:30P-9:30P. We promote a healthy, stress-free work environment that our team looks forward to.

About us: reWAXation is a 5-star (Yelp! and Google+) waxing, sugaring. and spray tanning spa that has been open in San Francisco for 7+ years and in Austin for 3+ years. Owned by an esthetician who has been in the field for over 17 years. We understand the nuances of operating a specialty Waxing spa very well.

Receptionist pay starts at $17 per hour with the opportunity to earn commission and tips as well on Spray Tans

Salary: $17.00 /hour

Job Types: Full-time, Part-time

Salary: $17.00 /hour

Experience:


  • Customer Service: 1 year (Required)

Additional Compensation:


  • Tips

  • Commission

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Paid time off

  • Flexible schedule

Typical start time:


  • 8AM

Typical end time:


  • 10PM

Schedule:


  • Monday to Friday

  • Weekends required


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Executive Assistant

P. Harrell Wines is a growing local wine business and the founder is looking for an assistant to stabilize her day-to-day and facilitate smoother follow-through on everything from responding to vendors and team members to helping with personal side-projects.

WHO ARE YOU: You’re an organized and detail oriented person who focuses on ensuring nothing falls through the cracks. You communicate clearly, early, and often. You have strong abilities with calendar management, following up on tasks and have strong organization skills.  You aren’t afraid to ask questions. You pride yourself on your adaptability to changing demands and you are clear about expectations with your boss. In essence, you are ready to take ownership of helping the head of a growing company manage her business and her life.

JOB RESPONSIBILITIES:

 Collaborate closely with founder to complete her daily, weekly, and monthly tasks

 Manage personal and business email accounts, send out daily responses, and keep everyone updated on necessary changes

 Support founder in creation and completion of her to-do lists. Keep track of any emails and documents that alter this list for easy reference

 Maintain smooth communication lines with owner, team members, vendors & clients

 Assist with managing the wine club until a wine club manager is hired

 Help the founder as she develops new business opportunities, keeping track of outreach and responses

 Facilitate prioritization and check-ins about side projects with an eye towards maintaining a realistic calendar that is achievable

REQUIRED SKILLS

 Adaptable to new projects and expectations

 Detail oriented approach to scheduling and communication

 Strong communication skills

 Cool head under pressure

 Willingness to ask questions and own mistakes

 Ready to communicate assertively with owner as necessary

PREFERRED SKILLS

 Computer savvy

 Energetic go-getter

REQUIRED EXPERIENCE

 1-3 years experience as administative or executive assistant

 Background in coordination, communication, and admin support

    BA preferred

Some evenings and weekend may be required, virtually, to assist with events.


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Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu. Highgate also has a key presence in Barcelona. Highgate's portfolio of global properties represents an aggregate asset value exceeding $10B and generates over $2B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location

Located in the exclusive Nob Hill neighborhood,The Huntington provides guests with modern amenities and conveniences within a historic space. Guests can enjoy fine dining, a three level spa, beautiful rooms and suites as well as meeting and event spaces without ever leaving the property. The Huntington provides guests with the best location and amenities San Francisco has to offer.

Employment Status

Part-Time

Overview

The Spa Attendant/Front Desk Agent is responsible for assisting the spa staff in providing a unique and outstanding spa experience for our members and guests. He/she is also responsible for scheduling all spa related appointments, checking guests in and out, and assisting in all retail sales.

Responsibilities

Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

Greet and welcome all guests and members.

Check guests and members in and out: administer keys to locker areas.

Process transactions for all events, guest fees, membership fees, dues, etc.

Handle all administrative functions of the spa including: using Spa software, maintaining inventory of supplies, answering telephones, making appointments, and answering questions.

Must be the initial and complete source of information regarding what is available at the Spa and all procedures to ensure guest comfort (i.e. treatments, equipment and products).

Must be able to assist guests in the retail area.

Arrange for all spa appointments for ala carte services/activities and packages.

Must monitor appointments and ensure proper staffing to maintain sense of order and efficiency.

Assist guests and members with spa prescriptions.

Ensure facility is prepared for proper opening and closing each day.

Monitor and maintain the cleanliness and orderliness of the facilities including ensuring facility/amenities are in proper working order.

Provide Spa tours as necessary. Qualifications

High School diploma or equivalent and/or 1-year experience in a spa or related field preferred.

At least 1-year retail experience preferred.

Bi-lingual preferred.

Flexible and long hours sometimes required.

Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

Must be able to multitask and prioritize departmental functions to meet deadlines.

Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

Attend all hotel required meetings and trainings.

Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.

Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.

Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.

Must be able to cross-train in other hotel related areas.

Must be able to maintain confidentiality of information.

Must be able to show initiative, including anticipating guest or operational needs.

Perform other duties as requested by management.

Maintain a friendly and warm demeanor at all times.

Hygiene is key in this environment due to the close proximity of working with the clients. At no time is cigarette smoke allowed to be on the hands, clothes or breath of a spa employee during a shift.


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Looking for a side hustle where you get paid to try new experiences? 

Then today’s your lucky day!

Sidekick is a new service that helps you find people to do activities with who are interested in the same things that you are.

Get matched with people ranging from anxious techies to solo travelers.

Do all kinds of activities from chatting at a coffee shop to going to a concert together.

Accept if you’re interested, decline if you’re not. 

Work on your own schedule and set your own hourly rate.

Well what are you waiting for? 

Become a Sidekick: https://sidekick.club/become-a-sidekick

 


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*About Us*

About Face & Body was founded in 1981 as a neighborhood waxing salon, specializing in speed waxing. Since then we have added in services such as facials, massages, eyelash extensions, and body treatments. As we continue to grow we are looking to expand into the medical side of skin care, adding in a variety of new treatments to solidify our standing as the one-stop-shop for skin and body care.

Our day spa focuses on creating a relaxing and rejuvenating experience for all our guests. We need a Receptionist to provide our guests with exceptional service. To excel in this position, you should be self-motivated and highly customer service-oriented. You’ll be responsible for selling products as well as maintaining the appointment book and front desk.

*Job Summary*

Job Responsibilities:

* Provide exceptional customer service for all guests

* Process transactions for service and retail sales

* Maintain master schedule of all technicians

* Book appointments to maximize availability

* Manage the flow of the technical staff

* Maintain retail inventory and salon appearance

* Ensure timely opening and closing

* Record and review client information, including, but not limited to: compliments, complaints, turn-away statistics, no-shows, same day reschedules, and service history

* Facilitate client relations through complaint resolution

* Make on-the-spot decisions and/or policy exceptions to accommodate client requests.

 

Requirements:

* Team player

* Multi-tasker

* Personable

* Fast learner

* Conscientious

* Dedicated

 

Benefits:

* Flexible hours

* Opportunity to build skills independently

* Free waxing

* Discounts on services & products

Job Types: Full-time, Part-time

Salary: $15.59 /hour

Job Types: Full-time, Part-time

Salary: $15.00 to $15.59 /hour

Experience:


  • customer service: 1 year (Required)

  • Spa receptionist: 1 year (Preferred)

Education:


  • High school or equivalent (Required)

License:


  • Driver's License (Required)

Additional Compensation:


  • Store Discounts

Work Location:


  • One location

Benefits:


  • Flexible schedule

  • Other

Hours per week:


  • 20-29

Setting:


  • Other

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Expense reports

  • Processing payments

  • Billing

  • Purchasing

This Job Is:

Schedule:


  • Monday to Friday

  • Weekends required

  • Day shift


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WHO WE ARE

BAYCAT is an innovative nonprofit media production company comprised of a professional Studio as well as an Academy which educates, empowers and employs low-income youth, young people of color and young women in the digital media arts.

THE OPPORTUNITY

Reporting to the Academy Manager & Media Producer, the Academy Assistant will provide administrative support to BAYCAT Academy and BAYCAT. This position is responsible for supporting the implementation and documentation of BAYCAT Academy programs as well as helping to coordinate activities and executing functions relating to Youth and Young Adult programs.

RESPONSIBILITIES INCLUDE:Administrative Support


  • Keep an organized and clean educational program office environment- Order and maintain BAYCAT Academy supplies and snacks

  • Assist with keeping accurate and up-to-date records of BAYCAT Academy information via Salesforce, google drive and Asana

  • Execute outreach tasks like printing flyers and preparing mailings etc- Assist with scheduling Academy related meetings 

  • Perform research pertinent to Academy program needs

  • Book travel and/or group meeting arrangements as needed

  • Assist with ordering and picking up all Academy related meals

  • Help execute all Academy related events

  • Provide input during meetings and take detailed notes 

  • Perform other duties per BAYCAT's overall administrative needs when necessary

Community Relations and BAYCAT Participant Support


  • Respond to inquiries in a warm, responsive and professional manner- Schedule calls and meetings for the VP, Academy Manager and/or Academy Coordinator when needed

  • Attend outreach events and do presentations when needed

  • Assist with Field trip coordination as well as be a chaperone on field trips

  • Help to document Academy Activities and get the Development/Social Media teams photos and/or info

  • Assist in classes & YA workshops when needed

  • Establish positive relationships with youth, parents, interns and program partners

WE ARE LOOKING FOR SOMEONE WHO IS: 



  • Proactive and Resourceful. You’re able to anticipate needs ahead of time, create a plan and execute.


  • An Organized Team Player. You love to-do lists, spreadsheets and being detailed.


  • A Positive People Person. You love people (especially youth and young adults) and you pride yourself on being a welcoming and patient person.


  • A Youth Advocate. You have worked with youth in some capacity and love to support young people.


  • An Effective Communicator. You’re clear, concise, professional.


  • A Problem Solver. You thrive in a fast paced work environment and know that time is limited. You come to the table with possible solutions instead of constant problems.


  • A Collaborator. You prefer the word “we” more than “me.” We do a LOT for a small team, and that is because we work as a team, both internally, and with many, many partners.


  • Passionate About Social Justice. You want  to work at an organization that values diversity and inclusion.

HOW TO APPLY

Please send cover letter and resume. Applicants that don't include a cover letter will not be considered. Position is open until filled. No phone calls please.

EOE. We Strive for a Workforce as Diverse as the Community We Serve.Women, people of color, and LGBTQ individuals are strongly encouraged to apply. 


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Live, work and study in a community that works to benefit others. 

Gain non-profit work experience in an all-volunteer setting, while working to save the endangered culture of Tibet.

Tibetan Aid Project is a 501(c)3 non-profit organization formed to preserve and support the Tibetan culture and spiritual heritage for the Tibetan people and for the benefit of humanity. One of our most significant projects has been the printing and shipping of more than 5 million books in the Tibetan language and freely distributing them to Tibetan monks, nuns and lay people in exile throughout the Himalayan region.

We have openings for people with the following skills/interests:

-Graphic designer

-Web developer

-Development & Events Coordinator

-Administrative Assistant

-Marketing & Communications Coordinator

-Grant writer-Seamstress for Prayer Flags

-Social Media Manager

This Work Study Program provides healthy, vegetarian meals, a private or shared room in a community setting, a small stipend and is located at the Nyingma Institute in the Berkeley hills next to UC Berkeley. Free classes on meditation, Kum Nye, Tibetan yoga, Tibetan language, Tibetan Buddhism and other classes are available. You need not be Buddhist, so long as you are open to working and living in a Buddhist community. All levels of experience are welcome.

Volunteers 9:00 am - 5:00 pm, Monday - Friday and Saturdays from 9:00 am - 1:00 pm. A minimum commitment of six months is required. The Buddhist tradition has always emphasized community, the Sangha, one of the three foundations of the path.


  • How can we support each other on the path to Awakening?

  • How can we share by example what we are learning?

  • How can we contribute to the preservation and transmission of the Tibetan Buddhist lineage and share with the world what this 1400-year old tradition has to offer?

If these questions inspire you, we invite you to explore them in an immediate, embodied way by participating in Tibetan Aid Project’s Work Study Program.

 

For More information contact:tap@tibetanaidproject.org 


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Smoke & Mirrors is interviewing candidates for our Salon Receptionist / Coordinator position at our Pacific Heights location. We are open Tuesday through Saturday and are looking for the right person to cover the closing shift on these days.

Hours are: Tuesday 2:00 - 7:30 Wednesday, Thursday and Friday 2:00 - 7:30 Saturday 1:00- 6:00 (Approximately 27 hours per week)

Front Desk Receptionist / Salon Coordinator Responsibilities:


  • Opening and/or closing the salon (key holder)

  • Checking messages (phone and email)

  • Answering phones

  • Scheduling appointments

  • Managing online schedules for 11+ Stylists

  • Greeting guests

  • Serving beverages

  • Checking out clients

  • Product sales & inventory

  • Cash register

  • Light housekeeping

Front Desk Receptionist / Salon Coordinator Requirements:


  • Professional and friendly demeanor

  • Excellent communication skills (verbal and written)

  • Basic computer skills

  • Customer service experience

  • Multi-tasking ability and respond well to instructions

  • Function well in a fast paced environment

  • Interest in fashion and beauty is a plus

  • Clean and stylish personal presentation is a must

Front Desk Receptionist / Salon Coordinator Benefits:


  • Fun work environment

  • Free hair services

  • Discounts on hair products

  • Commission on product sales

Job Type: Part-time

Salary: $16.00 to $18.00 per hour depending on experience. Increases based on performance.

Job Types: Part-time

Salary: $16.00 to $18.00 /hour

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

Experience:


  • relevant: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

Application Question:


  • Are you available to work all of the day/hours in this posting? If not what is your availability?

Additional Compensation:


  • Commission

  • Store Discounts

  • Other forms

Work Location:


  • One location

Hours per week:


  • 20-29

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects


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Smoke & Mirrors is interviewing candidates for our Salon Receptionist / Coordinator position at our Pacific Heights location. We are open Tuesday through Saturday and are looking for the right person to cover the closing shift on these days.

Hours are: Tuesday 2:00 - 7:30 Wednesday, Thursday and Friday 2:00 - 7:30 Saturday 1:00- 6:00 (Approximately 27 hours per week)

Front Desk Receptionist / Salon Coordinator Responsibilities:


  • Opening and/or closing the salon (key holder)

  • Checking messages (phone and email)

  • Answering phones

  • Scheduling appointments

  • Managing online schedules for 11+ Stylists

  • Greeting guests

  • Serving beverages

  • Checking out clients

  • Product sales & inventory

  • Cash register

  • Light housekeeping

Front Desk Receptionist / Salon Coordinator Requirements:


  • Professional and friendly demeanor

  • Excellent communication skills (verbal and written)

  • Basic computer skills

  • Customer service experience

  • Multi-tasking ability and respond well to instructions

  • Function well in a fast paced environment

  • Interest in fashion and beauty is a plus

  • Clean and stylish personal presentation is a must

Front Desk Receptionist / Salon Coordinator Benefits:


  • Fun work environment

  • Free hair services

  • Discounts on hair products

  • Commission on product sales

Job Type: Part-time

Salary: $16.00 to $18.00 per hour depending on experience. Increases based on performance.

Job Types: Part-time

Salary: $16.00 to $18.00 /hour

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

Experience:


  • relevant: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

Application Question:


  • Are you available to work all of the day/hours in this posting? If not what is your availability?

Additional Compensation:


  • Commission

  • Store Discounts

  • Other forms

Work Location:


  • One location

Hours per week:


  • 20-29

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects


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Job Description


 


 


I have 3 companies that need bookkeeping assistance  - a recycling company in San Francisco, a small hotel in South San Francisco , and a CBD extraction and distillation company in Kentucky. 


Our company is currently seeking ​an Office Manager Bookkeeper to join our team! You will be responsible for preparing and examining financial records for our company.


Our current bookkeeper is going thru cancer treatment and missing many days so this is for a permanent position. At the moment I'm trying to do payroll, use quickbooks, invoicing, collections, and it's just not my cup of tea.


Responsibilities:



  • Obtain primary financial data for accounting records

  • Compute and record numerical data 

  • Check the accuracy of business transactions

  • Perform data entry and administrative duties 


Qualifications:



  • Previous experience in accounting, finance, or other related fields

  • Fundamental knowledge of GAAP

  • Ability to prioritize and multitask at an onsite office location and not virtually. 

  • Strong organizational skills

  • Deadline and detail-oriented



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Job Description


 ALIGN Executive Search is looking for a Business Office Manager for a confidential Skilled Nursing Facility in Petaluma, CA. 


The ideal candidate will have 3-5 years of experience in a collections role. 


Please apply directly, and we will reach out immediately. 



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Job Description:

Client Service Manager

Do you want to work for a fast paced, entrepreneurial organization where people make the difference? Do

you thrive on providing exceptional client service? Join us as a Client Service Manager where you will be the key contact in servicing, educating, tracking, trending, and resolving day to day operational issues for our family office clients.

The Expertise We’re Looking For


  • Bachelor’s degree required

  • 5+ years of operations and/or service experience in the financial services industry

  • Series 7 required

  • Series 63 preferred, required to obtain within 60 days

The Purpose of Your Role

The Fidelity Family Office Services (FFOS) team serves the single-family office, multi-family office and ultra-high net worth investor segments. FFOS provides custody, brokerage, investment services, reporting and administrative capabilities to these clients. The team provides products and services to support the needs of family office executives so they in turn can exceed the expectations of their family member clients.

To ensure that FFOS clients receive seamless integration and delivery of products and services, a dedicated Client Service Manager (CSM) is assigned to each client to be a singular point of contact for all day-to-day operational and service needs. In this role you will support the tactical and strategic service needs of institutional customers both individually and as a member of a Relationship Management team. The majority of your time will be spent on client satisfaction with specific attention to the areas of client service, relationship management, problem resolution, and process improvement.

The Skills You Bring


  • Your excellent interpersonal, verbal and written communication skills

  • You have the ability to work in a fast paced, deadline oriented environment

  • You bring an entrepreneurial spirit and the ability to work collaboratively across an organization

  • Your proven leadership skills  

  • Your project management experience is preferred and business analysis, process improvement and consulting experience is a plus

  • You have knowledge of the brokerage, family office or RIA industry

  • Your advanced knowledge of MS Office

  • Your prior experience working directly with Ultra High Net Worth clients

The Value You Deliver


  • Optimizing the client experience at Fidelity and developing long term relationships and partnerships with clients

  • Responding directly to all client inquiries: telephone, fax, email and written correspondence

  • Driving high satisfaction, quality and efficiency for both the client and Fidelity

  • Conducting data analysis in order to drive change and process improvement with our teams and our clients

  • Proactively managing client issues and resolve problems in a timely and accurate manner. Ability to influence and partner with team members outside of FFOS.

  • Actively participate in client meetings and formal client reviews

  • Training and educating clients in the areas of process, policy and procedures  

  • Mentoring other associates

How Your Work Impacts the Organization

Fidelity Family Office Services is the business unit that provides custody, brokerage, investment and reporting services to family offices, wealthy families and the advisors that support them. Fidelity Family Office Services is a cost-effective alternative for clients who want institutional capabilities delivered with objective guidance, exceptional service, integrity, and security. We provide services to more than 350 family office clients across the country. We have a strong culture of engagement, service execution and employee recognition. Click here to learn more about the FFOS

Company Overview

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. For information about working at Fidelity, visit FidelityCareers.com

Fidelity Investments is an equal opportunity employer.

Certifications:

Category:

Client Service
We welcome those with experience in jobs such as Sales Assistant, Business Services Representative, and Field Sales and others in the Sales to apply.


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Job Description


We are looking for an enthusiastic and hard working individual with a positive attitude and a warm demeanor to lead our Tiburon orthodontic team.  We are open to part time or full time candidates.  If you would like to be a part of our team, please submit your resume with at least 2 references and a cover letter explaining why you would be a great fit for this position.  


Job Responsibilities:



  • Front desk and office administration

  • Directing day to day flow of the office

  • Lead team in optimal patient care and customer satisfaction

  • Cultivate referring dentist relationships

  • Manage marketing and office promotions

  • Other duties as assigned


Requirements or Qualifications:



  • Reliable, organized, detail oriented, self motivated, punctual

  • Excellent verbal and written communication skills

  • Excellent interpersonal and leadership skills

  • Ability to resolve patient and staff concerns

  • Knowledge of social media platforms (Instagram and Facebook)

  • Ortho2 software experience would be ideal but not necessary


Experience:


A college degree or secondary training is preferred but not required if you have a minimum of two years of dental or healthcare experience.  Business management experience or training would be ideal.


Benefits:



  • Health insurance

  • Dental insurance

  • Paid time off

  • Sick leave


Pay:


Wage is based on experience in the dental or orthodontic industry, managerial qualifications, industry relevant certifications and educational accomplishments.


Please send your resume to Briana@ortho4allages.com



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Job Number: 1959933BR
Employment Type: Regular Full-Time
Job Category: Retail
Shift: Any
Region: 040 : Bay Area
Address Line 1: 1597 Sloat Blvd
City: San Francisco
State: California
Zip Code: 94132
Position Summary Leads a store business unit, focusing on creating a consistent and positive customer experience. Assists in the supervision and oversight of all team members and business operations, monitoring and facilitating all production and retail processes, pick-up and delivery, shipping and quality control processes. Manages store in the absence of the store manager. The store assistant manager is required to perform all functions normally performed by the team member
General Duties and Responsibilities (This is a representative list of the general duties the position may be asked to perform, and is not intended to be all-inclusive)


  • Demonstrates consultative behaviors to ensure friendly, polite, expert service is delivered to all customers

  • Evaluates the efficiency and productivity of team members in creating positive customer experiences

  • If necessary, resolves customer disputes and complaints to ensure timely resolution and customer satisfaction

  • Creates a customer focused environment in all areas of the store (production, retail, self service, and shipping) and monitors the store ensuring a clean and professional environment

  • Establishes and manages a process for customer flow in the store to improve service experience ensuring customers needs are met quickly and quality products are delivered

  • Provides training and development of team members on assigned shifts by monitoring goals and providing feedback

  • Interviews job applicants, complies with all company hiring policies and assists store manager with the hiring of team members

  • Coaches, counsels and provides feedback to team members on their performance and to ensure adherence to company policies and standards

  • Maintains communication with the Store Lead Consultant and/or production team to ensure deadlines are met and quality checks are being performed

  • Oversees shipping related services and activities

  • Responsible for communication with the store manager and team members on daily/weekly/monthly goals, performance to plan,key performance metrics, customer issues and company initiatives

  • Complies with and enforces FedEx Office established policies and procedures and maintains an environment of controls

  • Assists store manager in review and transmission of payroll and daily close out of POS

  • Performs all other administrative duties as needed or requested including without limitation scheduling, payroll management, training compliance, daily close-out of POS, bidding, ordering and receiving supplies and inventory controls

  • All other duties as needed or required


Minimum Qualifications and Requirements

  • High School diploma or equivalent education

  • 1+ year of related experience, prior supervisory experience preferred

  • For new hires, must meet all FedEx Office employment qualifications in force at time of hiring

  • For current FedEx Office team members, must meet hiring criteria for the position and transfer requirements as outlined in the Team Member Handbook


Essential Functions

  • Ability to stand during entire shift, excluding meal and rest periods

  • Ability to move and lift 55 pounds

  • Ability, on a consistent basis, to bend/twist at the waist and knees

  • Ability, on a consistent basis, to communicate effectively with customers, vendors, and other team members

  • Ability, on a consistent basis, to perform work activities requiring cooperation and instruction

  • Ability, on a consistent basis, to function in a fast-paced environment, under substantial pressure

  • Ability, on a consistent basis, to maintain attention and concentration for extended periods of time

  • Ability, on a consistent basis, to work with minimal supervision

  • Ability, on a consistent basis, to report regularly to work and maintain established business hours in order to support the FedEx Office business; regular attendance and/or reporting could include regular attendance at a physical location and/or maintaining established business hours depending on the scope and nature of the position


Quality Driven Management (QDM) (Quality Driven Management strives to deliver market-leading customer experience, business excellence, and financial return through a Quality-oriented culture and day-to-day application of Quality science.)

  • Suggests areas for improvement in internal processes along with possible solutions

  • Works with management to reduce company costs/wastes, and to optimize profitability in areas of responsibility

  • Applies Quality concepts presented at training during daily activities

  • Supports FedEx Office Quality initiatives


EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

FedEx Office will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the San Francisco Fair Chance Ordinance, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and the New York City Fair Chance Act. FedEx Office encourages all qualified applicants, including those with criminal histories, to apply for any open position.

America's military veterans and individuals with disabilities are strongly encouraged to apply. If you have a disability and you need assistance in order to apply for a position with FedEx Office, please email us at HR.BrassRingHelp@fedex.com.


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Job Description


BOXCAR THEATRE produces unique and immersive event experiences in San Francisco, including public performances and private and corporate events.


The Executive Assistant to the Executive Director & Office Manager is a full-time, exempt salaried position in the Management Office of Boxcar Theatre. Compensation is based on experience and performance, and the position is eligible for paid time off and other benefits. The Executive Assistant to the Executive Director & Office Manager reports to the Executive Director and has no supervisory responsibility. The qualified candidate will serve as personal assistant to the Executive Director (75% of duties) and oversee office administration for Boxcar Theatre (25% of duties). The role requires the position to be “on-call” outside of business hours and to handle time-sensitive requests as needed. Primary duties include:


 


ADMINISTRATIVE SUPPORT:



  • Managing the Executive Director’s personal and business calendar: scheduling meetings, travel coordination, creating itineraries, and other needs as they arise

  • Managing personal errands and logistics as needed, including handling food and beverage requests, dry-cleaning drop off and pickup, coordinating car service and assisting with dog care as needed

  • Reviewing emails and routing phone calls, taking messages or delegating to the appropriate teams and individuals as needed

  • Assisting with meeting preparation and follow up by preparing or printing documents, taking notes, and following up on post-meeting action items

  • Supporting with additional administrative tasks including typing and dictation and creating a processing expense reports

  • Completing special projects according to Boxcar Theatre’s needs and candidate’s qualifications and personal interests

  • Supporting day-to-day personal and company logistics as required


 


OFFICE MANAGEMENT:



  • Manage the administrative office space to ensure the team can work effectively. This includes ordering supplies, water plants, making coffee, collecting and distributing mail, and coordinating printing and shipping

  • Manage communication and logistics with vendors and third parties including our building manager and janitorial service

  • Develop and implement office procedures, policies and operations.

  • Occasional assistance with training and scheduling of other Boxcar Theatre employees may be required


 


DESIRED SKILLS & EXPERIENCE:



  • At least 4 years of professional experience

  • 1-2 years working as a personal or administrative assistant.

  • Organized, detail oriented and work efficiently with minimal supervisory oversight.

  • Maintain professionalism and confidentiality

  • Exercise discretion with business and personal matters.


 


Qualified candidates will possess:



  • Excellent communication and interpersonal skills, and demonstrated experience building and managing strong working relationships with employees, vendors, and contractors

  • Self-direction and sound judgment in determining how to handle queries, calls, and time-sensitive issues as they arise

  • Strong time-management skills, and the ability to organize and coordinate multiple projects simultaneously

  • Proficiency in Microsoft Office, and the aptitude and willingness to learn new software and systems including Slack, Salesforce and our box office ticketing system

  • Prior administrative or executive support experience preferred, and experience overseeing budgets and expenses are a major plus


If you are an artist looking to supplement your income with administrative work, we encourage you to apply for the role!


Company Description

Boxcar Theatre is a non-profit arts company dedicated to supporting bold directorial concepts and unique visions with an emphasis on interactive and immersive experiences.

Utilizing dynamic imagery, physical movement, and innovative storytelling, Boxcar strives to establish an environment in which audiences are engaged in a visceral sense and an intellectual capacity.

Through innovative productions, we strive to reach non-traditional as well as traditional theatergoers and expand the theatre community by including a variety of artists across multiple disciplines.

We are devoted to the establishment of a permanent company of artists who work and train together in an ensemble setting.


See full job description

Job Description


Office Operations Manager – Sausalito – To $85- $90K


Fabulous opportunity to join convivial, growing sales driven firm in key behind the scenes role. As the second half of a two person team, you will support the Managing Partner while interacting with 4 remote project managers and additional staff located in Texas for a total of 7 people.. Highly organized, tech savvy with a penchant for donning many hats, you love moving through your day switching gears from one priority to another, whether it be getting out an invoice, scheduling travel, updating and generating reports, or running to the post office.


Key areas of experience must include:


Human Resource Management


· Maintaining PTO/Attendance records; company handbook


· Liaise with Payroll vendors


· Record 401K and make company match


· Onboarding new employees


IT


· Maintain IT Licenses and Subscriptions


· Maintain Archival and Back-Up of Company Files


· Troubleshoot Hardware/Software Problems


· Liaise with IT Consultants


· Modernize existing technology and investigate automating software


Operational Support


· Manage company Insurance Payments


· Produce annual Operations Meeting Binder


· Manage all company insurance – Worker’s Comp, Business liability, Health & Life


Office Management


· Maintain office supply inventory and purchase office supplies


· Manage “Snail” Mail and incoming emails


· Maintain client gift inventory


· Maintain all historical reports


Reports & Analytics


· Maintain/Provide CFO reports


· Keep all commissions, sales and activity reports as needed


· Update reports for sales meetings


 


You have:


· 5 years’ experience in comparable role including office management/executive assistance


· Proficiency on Word, Excel, Outlook with ability to pick up new software readily


· Exceptional organization and planning skills


· Top notch communication skills with ability to work independently and as part of a team


 


Flexible hours with early start option. Great benefits including 401K match.


 


Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities


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Wealth Management Lending Officer - Mill Valley, CA

Mill Valley, California

Job Description:

At Bank of America, were guided by a common purpose to help make financial lives better by connecting clients and communities to the resources they need to be successful. Make a difference where it counts by joining our industry-leading Consumer Lending team at Bank of America and Merrill Lynch. Were looking for people with focus and drive people who take the time to get to know clients, engage with them to understand whats important to them, and provide the lending solutions, service and expertise they need to achieve their financial goals

As part of the Bank of America team, wealth management lending officers (WMLOs) have access to industry-leading products and services, award winning platforms and a team of dedicated loan coordinators and underwriters all designed to meet the unique life priorities of our clients. The WMLO is aligned to a group of Merrill Lynch financial advisors within a Merrill Lynch market. They partner closely with Merrill Lynch financial advisors as part of one team that delivers exceptional client care. The WMLO responds to client inquiries and referrals that are generated from both their own contacts and from their aligned Merrill Lynch financial advisors.

This position is subject to SAFE Act registration requirements. Pursuant to the SAFE Act requirements, all employees engaged in residential loan mortgage originations must register with the federal registry system and remain in good standing. Since your position requires SAFE Act registration, you will be required to register and to submit to the required SAFE Act background check and registration process. Failure to obtain and/or maintain SAFE Act registration may result in disciplinary action up to and including termination.

Well help you

Get training and one-on-one coaching from managers who are invested in your success. Youll take part in additional training and development through our Academy to develop in your role.

Grow your network to eventually grow your business. Leverage our relationships with one out of two U.S. households.

Provide end-to-end comprehensive lending guidance and solutions to prospective borrowers by uncovering their life priorities, analyzing financial and credit data, and determining client financing objectives.

Stay informed on changing market conditions, business trends and regulatory requirements by maintaining thorough knowledge of lending programs, policies, procedures and regulatory requirements.

Demonstrate a commitment to professional ethics, as well as conform to all federal and state compliance policies and adhering to Home Mortgage Disclosure Act (HMDA) requirements.

As a lending officer, you can look forward to

Providing exceptional client care with industry-leading products, services, education and a dedicated team of loan coordinators and underwriters.

Building a quality external network of business relationships that serves as a recurring source of referrals for new mortgage lending opportunities. Sources may consist of real estate professionals, builders, and professional and personal contacts.

Expanding your reach further through participation in business-related development opportunities, community efforts to promote homeownership and professional organizations.

Robust marketing strategies to reach wider audiences with greater appeal.

Ongoing professional development to deepen your skills as the industry evolves and changes.

A world-class suite of employee benefits.

Youre a person who (required skills)

Has a minimum of 5 years experience in a loan origination role with significant experience working with ultra-high net worth and affluent client base.

Has demonstrated success in prospecting, generating leads, closing business and consistently meeting/exceeding production goals.

Has a strong background in the credit solutions, ranging from standard to custom mortgage products and other securities-based lending.

Has significant experience building relationships with clients.

Understands processing, underwriting and/or closing procedures.

Has a working knowledge of federal regulations governing real estate lending.

Is a strong communicator, both verbally and in writing.

Is self-motivated and highly organized.

Can prioritize multiple competing tasks.

Can build and maintain solid referral base (that is, strong community involvement/ties, established relationship with assigned Merrill Lynch financial advisors).

Uses appropriate interpersonal styles, communication methods and approaches to gain clients

Understands the connection of the level of service provided being directly correlated to driving sales volume.

Note: Series 7 and 63 licensing is not required but may be maintained permissively.

Youll be better prepared if you have (desired skills)

Familiarity with FHA and HUD guidelines.

Strong computer skills including Microsoft applications and previous experience using laptop technology for communication purposes including accessing rate, credit and loan status information.

Adaptability and can demonstrate flexibility.

A positive attitude.

Effective communication styles.

An ability to take ownership, accountability and can demonstrate integrity.

An ability to prioritize multiple competing tasks.

A bachelors degree in business or related field experience.

Were a culture that

Is committed to building a workplace where every employee is welcomed and given the support and resources to build and advance their careers. Along with taking care of our clients, we want to be a great place for people to work, and we strive to create an environment where all employees have the opportunity to achieve their goals.

Believes diversity makes us stronger so we can reflect, connect to and meet the diverse needs of our clients around the world.

Provides continuous training and developmental opportunities to help employees achieve their goals, whatever their background or experience.

Is committed to advancing our tools, technology, and ways of working. We always put our clients first to meet their evolving needs.

Believes in responsible growth and is dedicated to supporting communities around the world by connecting them to the lending, investing and giving they need to remain vibrant and vital.

Shift:

1st shift (United States of America)

Hours Per Week:

40

Full time

JR-20002949

Manages People: No

Travel: No

Talent Acquisition Contact:

Referral Bonus:

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

To view the "EEO is the Law" poster, CLICK HERE at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

To view the "EEO is the Law" Supplement, CLICK HERE at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (Policy) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of Americas Drug-free workplace and alcohol policy, CLICK HERE .


See full job description

Job Description


How to Apply: We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


About How to MANAGE a Small Law Firm


How to MANAGE a Small Law Firm is a fast-growing and highly-entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work".


We are very much a “start-up” with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.





About the Position


You will function as a practice management advisor, coach, confidant, leader, guide and mentor for up to 30 owners of solo law firms who are already enrolled in our program(s). You will be part of a team consisting of yourself and up to two other team members who serve as the Fractional C-Suite for our clients to help them address different parts of their business.


Owners of large law firms have the benefit of a Managing Partner (or Chief Executive Officer) and a Chief Operating Officer, among others, to drive the creation, review and continual improvement of the law firm’s business plan, marketing strategy, financial controls and systems development efforts.


Solo and small law firm owners benefit greatly when we provide them with similar assistance by providing them with the strategic direction and accountability they need to drive the growth of their firm, then help them build the infrastructure to accommodate that growth as well. We provide that assistance by having members of our team serve as their outside CEO, COO & CFO.


It will be your job to lead this team as the Fractional Chief Executive Officer (CEO) or Fractional Chief Operations Officer (COO) for our clients. You will be the primary guide for our clients to help them navigate our curriculum, ascending up and through our various programs, which guide a solo law firm from start-up to 7 figures of revenue.


More specifically, it will be your job to use our methods combined with your own life-experience, creativity and intelligence to understand and help each of our clients reach the next stage of their law firm’s growth.




  • Fractional CEO Role: If your background and experience best lend itself to you serving in the role of a Fractional CEO for our clients, your principal role will be to hold the client’s business plan in your hand. You will help them create a written business plan and marketing plan designed to drive the growth and profitability of their firm for the next 18 months, then give them the focus, direction & accountability to work that plan, one step at a time, to bring it into fruition. As the team leader of the client’s Fractional C-Suite, you will also coordinate the efforts of the client’s Fractional COO & Fractional CFO to help build out the systems and financial controls that serve as an integral part of the business plan and strategy for growth.


  • Fractional COO Role: If your background and experience best lend itself to you serving in the role of a Fractional COO for our clients, your principal role will be to help clients build their infrastructure and understand the best practices for running a law firm. You will help them design systems and create policies and procedures that empower them to standardize their firm’s operations and hire an A+ team that will help them create a true business (vs. a mere practice) that’s bigger than they are. As part of this, you will help them break free of the mindset of a typical legal technician and start to see the world more clearly as a true entrepreneur and manager.


When they tell you they don’t have time to work the plan, or that basic marketing principals don’t apply to their specific law firm for some reason, it will be your job to coach them through those excuses and help them remove the roadblocks that are standing between where they are now and where they need to be.


As part of this job, you will measure assigned-client-progress and hold assigned clients accountable for taking positive actions in the direction of their stated goals. Your compensation will be positively-affected by the success of our clients assigned to you.


 


Duties and responsibilities



  • Provide individual coaching to your assigned client load of up to 30 attorneys who each receive strategic check-in call every week.

  • Respond to phone calls from clients in less than 24 hours M-F

  • Respond to emails from clients in less than 24 hours M-F

  • Review client discussion forum M-F and post as appropriate

  • Participate in training and development calls as scheduled to improve your skill set, share your skill set and be able to deliver the same message to the client base as intended in the company curriculum.

  • Keep detailed notes on your coaching contacts with clients to document their progress, issues, advice, etc. and use our software program to document this in case you get hit by a bus just like you would want if another member of the team got hit by a bus and it was you that had to take over their caseload

  • Provide reports on the progress of your assigned clients to your Lead Coach.

  • Make available coaching times for clients that will include some after 5pm time slots to accommodate client needs especially clients in different time zones.

  • Contribute to the knowledge base of the firm including any or all of the following: write an article, develop a tool or system to share with the clients, create a process, document an explanation, conduct a lesson by teleconference, perform an interpretive dance, etc. (We welcome and encourage creativity – just contribute.)


  • Lead/facilitate/participate in group conference calls/webinars as requested from time to time in areas you have particular expertise


 


Collaborating within a distributed workforce


This is a remote/virtual position. Other than our live quarterly team meetings (discussed below) this job can be done from your home office. With that said, while a virtual environment lends itself to a great deal of flexibility and efficiencies that are highly prized by most members of our team, this is a very full-time job – requiring over 40 hours per week (often 50 hours per week, for many on our team) for the average Management Advisor to execute successfully.


Each quarter our firm hosts a conference for our members (with hundreds in attendance at each event) at an upscale hotel in locations that rotate across the country. You will be expected to attend these meetings each quarter to maintain close connections with the clients assigned to you, keep yourself apprised of what we are teaching them, and learn all the inside jokes and nuances that keep this community of highly-entrepreneurial lawyers tightly-bound.


You will also be expected to attend weekly team meetings by videoconference for ongoing training, education and to discuss and hear being discussed any “problem cases” you need to remain aware of, and engage in reporting and other conference calls with the other members of the team to keep us all in the loop and ensure each of our clients feels the benefits of having a true collaborative team on their side.


 


Qualifications



  • You should have practical, hands-on experience with the start-up, management and growth of a small business, preferably a small law firm.

  • Ideally, you have already read and are a big fan of “The E-myth Revisited”

  • You must be able to demonstrate credible evidence that you are a person who is capable of helping another human being to do what they probably don’t want to do, in order to accomplish what they really do want to accomplish.

  • Experience systemizing a business in terms of Marketing, Sales, Production, People, Physical Plant, Metrics and Money.


To get a flavor for the type of professional backgrounds that make it through our hiring process and come to work with us, check out the bios of some of our existing team members at https://howtomanageasmalllawfirm.com/our-departments/.


 


Compensation


Though this job can be performed remotely, this is a full-time, six-figure, salaried W-2 position within How to MANAGE a Small Law Firm. Your compensation will be based on the number of clients you are coaching and how you help them perform, with target compensation being between $110,000 to $140,000 plus full medical and 401K. Opportunities to carve out bonuses and promotion opportunities within the organization to increase your salary above $140,000 are also possible over time.


 


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


Company Description

Inc. Magazine named How to MANAGE a Small Law Firm as one the 5,000 fastest-growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work". How To Manage A Small Law Firm is the largest and fastest-growing provider of outside management services to solo & small law firms in the United States. We currently help to manage more than 400 solo & small law firms in just about every practice area you can imagine with lawyers who come from all walks of life. To learn more about our company and what we do please visit www.HowToMANAGEaSmallLawFirm.com


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Job Description


Smarking is looking for a highly capable Office Operations Manager to join our team and create a hyper-productive work environment! The ideal candidate will be experienced and passionate about scaling with an early stage company into the next stage. As an important member of our team leading the office operations, you will be in charge of: 1) striving to create a hyper-productive work environment by ensuring satisfaction needs of the company in the areas including office management, basic financial operations, event management,  talent recruiting coordination, basic human resources operations, and celebrating team wins 2) building scalable internal operations structures in above areas 3) think and work strategically to support the CEO’s initiatives in office ops.


Smarking is a group of hyper-driven MIT PhDs, engineers, data scientists, transportation experts, and business professionals working to solve the notorious parking problem via a unique enterprise approach. By providing the very first data analytics software (SaaS) to the parking industry, Smarking is establishing itself as a market leader rapidly. Backed by a group of top tier tech investors including Khosla Ventures, Y Combinator, and Slow Ventures, we focus on bringing the power of data analytics and yield management to the $100 billion parking industry worldwide. Growing rapidly in the past a few years, we are looking for a highly capable Office Operations Manager to join our team and get the company ready for scaling.


 


RESPONSIBILITIES



  • Office Management:

    • Manage the team meals, snacks, office supply.

    • Manage company equipments and maintain clear records, e.g. computers, TVs, monitors, etc.

    • Manage company documents both in Google Drive and in physical cabinets.

    • Manage business travels (transportation & lodging) for all team members.

    • Manage vendors: managing, auditing, and paying vendors, e.g. office rent, medical insurance, electricity, internet, meals, snacks, phone, office cleaning, trade shows etc.

    • Accommodate visitor (e.g. investors, clients, job candidates).Above scope may change accordingly upon the growth of the company.



  • Basic Finance Operations:

    • Manage and execute bi-weekly payrolls (using Gusto).

    • Manage reimbursements (using Abacus) and maintain the Reimbursement Process & Policy.

    • Manage the company’s accountant, and conduct basic bookkeeping (using Quickbooks), e.g. allocation expenses on company credit cards into different categories.

    • Manage the invoice creation, maintenance, update, and Account Receivable pursuit after ramping up (using Quickbooks).

    • Deposit payments from clients and ensure good documentation, e.g. scan checks into G-drive and share with the company’s accountant

    • Manage Account Payable activities (using Bill.com).

    • Budget for expenses on monthly basis and work with the CEO to achieve financial goals.



  • Event Management - plan, organize, and execute:

    • Open house parties (quarterly).

    • Team outings (semi-annually).

    • Team lunch out of office (monthly).

    • Other events per need - we celebrate often!



  • Talent Recruiting Coordination:

    • Collaborate with different hiring managers on team on candidates sourcing, outreaching, and interview scheduling (using Lever.co).

    • Manage job posts and company profile on different recruiting platforms, e.g. Glassdoor, HackerNews, Linkedin etc.

    • Drive marketing efforts for recruiting.



  • Basic Human Resources Operations:

    • Manage new employee on-boarding and continue to improve the experience.

    • Manage employee benefits, e.g. medical, dental, vision, gym, paid time off, free parking etc.

    • Support immigration matters for employees with the CEO.

    • Manage potential off-boarding.



  • Team Happiness & Morale Building:

    • Manage employee survey, net promoter score, and constantly improve the company’s capability of maintaining high team moraleInitiate celebrations for the team timely and properly.

    • Cheer the team up timely and properly during difficult times.




 


QUALIFICATIONS



  • Passionate about people ops.

  • Successful experience and passionate in scaling with an early stage company into the next stage.

  • Mission driven, hungry for impact & growth, motivated for constant learning, proactive at collaboration, strong sense of responsibility, and love to have fun besides hard work.

  • Great at communication.

  • Demonstrated success in thinking & working strategically. Highly capable of executing in a fast-paced environment.


 


COMPENSATION & BENEFITS



  • Market competitive compensation package with base salary, quarterly bonus, benefits, and equity

  • 100% coverage of medical, dental, and vision insurance.

  • 401K plan with hard 3% company match regardless of your contribution.

  • Free monthly parking nearby office / commuter program for public transportation.

  • Monthly gym subsidies.

  • Free breakfast, catered lunch, snacks 24/7.

  • Unlimited paid time off.

  • Regular team nights and team celebrations upon milestones (you will be the one to make it happen!)


 


Email resume and a brief statement about your interests/long term career goals to careers@smarking.net for an interview!


Company Description

Smarking is a group of hyper-driven MIT PhDs, data scientists, engineers, transportation experts, and battle-tested business professionals working to solve the notorious parking problem via a unique enterprise approach. Smarking aims to enable highly efficient urban mobility by digitizing parking spaces and distributing parking inventory dynamically, in order to get the world ready for the connected, shared, and autonomous future.

Backed by a group of top investors such as Y Combinator and Khosla Ventures, Smarking has brought real-time and predictive analytics to over 2,000 parking locations across North America for municipalities, commercial real estate owners, and parking operators. For the first time, cities, asset owners, and parking operators can make data-driven decisions for their parking businesses in real-time. Smarking recently launched the industry’s first ever fully automatic dynamic pricing engine, producing 40%-400% revenue uplifts at parking locations on online sales channels in more than ten cities, working in a similar manner as pricing engines for hotel and airline industries, leveraging off billions of parking transaction data and some of the most advanced machine learning technologies.


See full job description

Job Description


 



  • Proficiency with Excel, Outlook, Adobe, and Word

  • Assist Property Management in establishing, promoting and maintaining positive relations with tenants and with the day-to-day operations of the property.

  • Experience with Yardi or a similar accounting/PM software

  • Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.

  • Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.

  • Notify Property Manager of repeat tenant complaints or unusual and/or unreasonable situations.

  • Provide high quality of customer service and take an active role in the tenant retention program.

  • Do insurance follow-up for all leases. Type insurance letters to clients, maintain insurance follow-up data report, keep Property Manager informed of client non-compliance with insurance requirements of the lease, and update insurance information into database.

  • Update and maintain current daily and emergency tenant contact lists, tenant information manuals and building personnel listings and directory.

  • Coordinate for and provide tenants with holiday and special event notification such as welcome breakfasts, blood drives, ice cream socials, etc.

  • Provide support to Property Manager by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and other information.

  • Process correspondence with tenants, contractors and other third parties for Property Management staff.

  • Maintain and update insurance certificate files for tenants and all contractors performing work at the property.

  • Execute prompt accurate billing of tenant work orders for billable services.

  • Assist in the maintenance of an organized and updated manual and electronic filing system for purchase orders, vendor invoices, tenant work order billings and other general files.

  • Maintain office supplies. Keep refrigerator stocked with cold drinks. Order lunch or bring refreshments for meetings as requested.

  • Open, date stamp, and distribute mail daily.

  • Prepare letters and packages for overnight or express delivery.

  • Assist with the scheduling of contractor work and coordinate with tenants.

  • Contribute toward overall office operational needs by providing administrative support related to maintaining property management operations as necessary.


Requirements and Qualifications



  • BA/BS degree in real estate, preferred but not required.

  • 2 to 3 years of property management experience highly desirable.

  • Proven customer service and problem solving skills.

  • Excellent written and verbal communication skills.

  • Demonstrated ability to work independently and as part of the team without close supervision.

  • Demonstrated proficiency with computer programs to include Microsoft Office (Word/Excel).

  • Ability to organize and coordinate work efficiently, and set priorities.

  • Ability to manage multiple projects and meet deadlines in a timely manner.

  • Flexibility to work beyond the regular work schedule.


Special Equipment, Machines and Tools Used


IBM-compatible PC; Software: Microsoft Office, building specific software, ten-key adding machine, fax and copy machines, postage meter, phone and voice mail systems



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