Jobs near San Jose, CA

“All Jobs” San Jose, CA
Jobs near San Jose, CA “All Jobs” San Jose, CA

About Shape Security

We are security and web experts, pioneers, evangelists and elite researchers. We believe in the power of the Internet to be a positive force and our mission is to protect every website and mobile app from cybercriminals. Shape’s founders fought cybercrime at the Pentagon, Google, and leading security companies. We are backed by some of the most prominent leaders and investors in the technology industry (Kleiner Perkins, Google Ventures...) If you want to be a part of the team that will taking on great responsibility, and making the Internet a safer place for everyone, let's talk.

Position Summary:

This position is responsible for greeting guests, answering telephones and directing inquiries from vendors and clients. This person is also responsible for maintaining current parking validation lists and processing access badge requests. The ideal candidate will create a positive welcoming environment for Shape employees, clients and guests, while assisting with maintaining a high level of professionalism when providing various administrative assistance to Shape's other teams. The candidate must be able to multitask in an environment with frequent interruptions. A positive attitude, strong communication and organizational skills are required.

Primary Responsibilities:


  • Greet all visitors and guests and perform basic security processes.

  • Appropriately route all incoming/outgoing mail and packages from couriers.

  • Managing and maintaining the appearance of the reception area

  • Providing customer service for visiting client / Shape visitors

  • Maintaining conference room calendars (including appointments and reminders)

  • Maintaining the appearance of client areas and break rooms

  • Answering and transferring incoming calls

  • Receiving, sorting, distribution and shipping of mail, faxes, and packages

  • Managing visitor security access card de/activation, distribution and retrieval process

  • Assisting with administrative duties to other departments as needed

  • Route & assign Corporate Operations tickets

  • Assign workflow tickets to appropriate staff member.

  • Route and include appropriate group or users if necessary.

  • Enter in 3rd party vendor tickets when required.

  • Issue building access cards per defined GWS guidelines

  • Order Office supplies and weekly food

  • Weekly Staples Order

  • Fed Ex Supply Order (as necessary)

  • Card Key Order (as necessary)


Knowledge, Skills and Abilities:


  • Solid organizational skills

  • Ability to follow direction and set priorities

  • Strong communications skills

  • Ability to multi-task in fast paced, demanding environment

  • Strong customer service skills and the ability to deal with the public and staff in a courteous, pleasant and professional manner


Qualifications:


  • 1- 3 years of work experience in reception, customer service and/or operations

  • Experience with Microsoft Office applications (Outlook, Word, Excel)


Physical Demands and Work Environment:


  • Duties are performed in a normal office environment while sitting at a desk or computer table. Duties require the ability to utilize a computer, communicate over the telephone, and read printed material.


Benefits:


  • We provide competitive salaries, a world class benefits package, including 100% of the premium for employee medical, dental and vision insurance, highly subsidized premiums for dependent coverage, 401K match, employees stock purchase plan, 18 days paid time off within the 1st year and 9 paid holidays, life insurance, short & long term disability insurance, tuition reimbursement, and much more.


F5 Networks, Inc. is an equal opportunity employer and strongly supports diversity in the workplace.


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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Job Description


 Permanent part-time position 3-4 days per week (Monday-Thursday) 4-6 hours per day.  Position is to work for one attorney in 3 attorney office, focusing on business and real estate transactions.   Congenial office in central Sunnyvale.  


 


Applicant should have the following:



  •  Detail-oriented,

  • self-starter, organized, and dependable 

  • Computer proficient.

  • Familiarity with timeslips, some transcription and litigation experience helpful

  • 2 years of legal experience required   
     


Days and hours are somewhat flexible (and candidate should be able to accommodate attorney vacation schedule).



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Overview & Responsibilities The Family Office group provides accounting and consulting services to ultra-high net worth individuals and family clients. The services provided range from partnership accounting, financial reporting, cash management, and bill payment to advising on complex intergenerational wealth strategies. The Accounting Manager / Senior Accounting Manager will be an integral part of the Family Office group, providing diversified administrative and day-to-day financial support to the Family Office Management Team in the service of our clients. Our ideal candidate will possess: An extensive and diverse accounting and payroll background An understanding of professional services and client service Experience in managing, training, and mentoring two to three direct reports Strong interpersonal skills with an approachable and professional demeanor Outstanding organization skills Excellent verbal and written communication skills The ability to handle and respond to multiple client and department demands in a timely manner The ability to prioritize assignments and effectively manage their time The ability to thrive in a fast paced and dynamic environment The ability to be a team player but be able to work independently. Duties Responsible for providing multiple clients with a variety of accounting and administrative services, including but not limited to: Responsibility for the oversight of full accounting processes, i.e. maintaining/reviewing the general ledger, generating and posting all journal entries in a timely manner, coordinating monthly close, maintaining budgets and reporting on budget to actual, and preparing monthly/quarterly financial statements with related workpapers Supervising and reviewing the accounts payable function Supervising and mentoring Family Office Staff, General Ledger, and Senior Accountants Payroll coordination with clients and the Family Office payroll team Managing and reviewing numerous bank, brokerage, and credit card reconciliations Performing reconciliations and analysis for balance sheet accounts, including inter-company accounts Preparing annual K-1 reconciliations Assisting in preparation and review of quarterly and annual tax packages and supporting documents Responding to client requests and inquiries Managing client relationships on a day-to-day basis Handling special projects as needed Minimum Requirements Bachelor’s degree in Business, Accounting, or Finance CPA eligible preferred 6 to 9 years of progressive accounting/bookkeeping experience 3 plus years of professional services experience preferred 3 plus years of supervisory experience Team management skills including ability to lead, direct and coach staff Ability to build & cultivate strong personal relationships with peers within the firm and the business community Proficient with Microsoft Office, particularly Excel, and QuickBooks Strong project management and client service skills Solid understanding and working knowledge of GAAP and financial statements High attention to detail, problem solver & intellectually curious Adhere to the highest level of confidentiality Applicants must be able to pass a background check and must be currently authorized to work in the United States on a full-time basis. All qualified candidates should submit their resumes and salary requirements (please reference “Family Office Accounting Manager / Senior Accounting Manager – Redwood City” in the subject line) to resumes@seiler.com for immediate consideration.


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Overview & Responsibilities The Family Office group provides accounting and consulting services to ultra-high net worth individuals and family clients. The services provided range from partnership accounting, financial reporting, cash management, and bill payment to advising on complex intergenerational wealth strategies. The Accounting Manager will be an integral part of the Family Office group providing diversified administrative and day-to-day financial support to the Family Office Management Team in the service of our clients. Our ideal candidate will possess: An extensive and diverse accounting and payroll background An understanding of professional services and client service Experience in managing, training, and mentoring two to three direct reports Strong interpersonal skills with an approachable and professional demeanor Outstanding organization skills Excellent verbal and written communication skills The ability to handle and respond to multiple client and department demands in a timely manner The ability to prioritize assignments and effectively manage their time The ability to thrive in a fast paced and dynamic environment The ability to be a team player but be able to work independently. Duties Responsible for providing multiple clients with a variety of accounting and administrative services, including but not limited to: Responsibility for the oversight of full accounting processes, i.e. maintaining/reviewing the general ledger, generating and posting all journal entries in a timely manner, coordinating monthly close, maintaining budgets and reporting on budget to actual, and preparing monthly/quarterly financial statements with related workpapers Supervising and reviewing the accounts payable function Supervising and mentoring Family Office Staff, General Ledger, and Senior Accountants Payroll coordination with clients and the Family Office payroll team Managing and reviewing numerous bank, brokerage, and credit card reconciliations Performing reconciliations and analysis for balance sheet accounts, including inter-company accounts Preparing annual K-1 reconciliations Assisting in preparation and review of quarterly and annual tax packages and supporting documents Responding to client requests and inquiries Managing client relationships on a day-to-day basis Handling special projects as needed Requirements Bachelor’s degree in Business, Accounting, or Finance CPA eligible preferred 6 to 9 years of progressive accounting/bookkeeping experience 3 plus years of professional services experience preferred 3 plus years of supervisory experience Team management skills including ability to lead, direct and coach staff Ability to build & cultivate strong personal relationships with peers within the firm and the business community Proficient with Microsoft Office, particularly Excel, and QuickBooks Strong project management and client service skills Solid understanding and working knowledge of GAAP and financial statements High attention to detail, problem solver & intellectually curious Adhere to the highest level of confidentiality Applicants must be able to pass a background check and must be currently authorized to work in the United States on a full-time basis. All qualified candidates should submit their resumes and salary requirements (please reference “Family Office Senior / Accounting Manager – San Jose” in the subject line) to resumes@seiler.com for immediate consideration.


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The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor


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ECONOMY LUMBER Family-owned for three generations and operated since 1936, Economy Lumber has been providing top-notch building materials and services to home builders of Silicon Valley for decades. We value family, community, teamwork, collaboration, and integrity. We remain active in our community and contribute to charitable projects, including community theater, Habitat for Humanity, Boy Scouts of America, Santa Clara University, High School Theater, and shop classes and the San Jose City College Construction Technology program. JOB SUMMARY Economy Lumber is looking for a Senior Accountant to join our Accounting team. You are a team player who enjoys wearing many hats and will play an important role in keeping our company’s books accurate, reconciling financial statements, daily cash management, and payroll. PRIMARY DUTIES/RESPONSIBILITIES • Prepare accurate, timely monthly and quarterly closing responsibilities? and producing financial statements while ensuring accuracy • Manage and own accounts payable with invoices from suppliers and recurring payments to vendors • Reconcile balance sheets, bank accounts, loans, credit cards, and inventory • Own journal entries for payroll, reconcile employee deductions, garnishments, and benefits • Fixed asset tracking including acquisition and disposition • Lead, prepare, and execute Quarterly and Yearly Sales Tax Returns • Daily monitoring of cash management including processing bills, coins, and credit cards • Verify inventory records and compare to book and on-hand balances • Assist in financial audits and other ad hoc projects QUALIFICATIONS • 6+ years of full accounting experience in Accounting • High proficiency in Excel. • SQL knowledge desirable • Familiarity with ADP, Great Plains, and SPEID systems • Consistent attention to detail, establishing priorities and meeting deadlines • Previous experience in private industry a plus • Must be authorized to work in the United States, VISA sponsorship is not available at this time. • Professional Appearance • Excellent analytical, written, verbal, organizational and planning skills • Proactive, detail-oriented, and self‐starter • Ability to maintain a flexible attitude and approach towards assignments and duties BENEFITS AND PERKS: • Medical, Dental and Vision plan • 401k • 10 days of vacation Economy Lumber is an Equal Opportunities Employer, we believe that diversity is vital to our ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.


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Job Description


We are currently seeking ​a Full Charge Bookkeeper/Office Manager to join our team.


Responsibilities:



  • Balance and prepare deposit for daily sales

  • AP and GL entries

  • Monthly bank & credit card statement reconciliations

  • Process bi-weekly payroll

  • Compute and pay sales tax

  • Human Resources: Process new hires/terminations; maintain employee records; report and followup on workers' comp and libility claims; track employee uniforms, store equipments and supplies;

  • Other non-accounting duties as requested by owner


Qualifications:



  • Minimum 3 years related accounting experience

  • Ability to prioritize and multitask

  • Independent, self-starter, problem solver

  • Solid verbal and written communication skills

  • Strong organizational skills

  • Deadline and detail-oriented

  • Proficiency in QuickBooks, Sage and Microsoft Office



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Job Description


Our client, a Fortune 50 Tech company, is seeking a skilled Office Manager to join their team on a contract basis in Cupertino.

The Office Manager plays a key role in making sure the office is running smoothly and requires good organization, communications, and flexibility in a quickly changing environment.

Office Organization

• Partner with building managers to organize and maintain site standards and supplies
• Manage/maintain active seating chart for the office and make adjustments as assignments change
• Maintain consistent and clear communication via email, Slack, and signage creation as needed in alignment with local leaders and global Office Team members in regards to any facilities or security related concerns
• Accommodate visitors and manage badge access requests, maintain order for conference rooms (including rearranging furniture), and provide AV/AVCN assistance as needed
• Serve as backup for and perform other duties as assigned by other office team management as needed

Ordering and Stocking

• Manage office vendor operations and relationships including janitorial, food/beverage service, internal security and others as needed
• Manage catering, snacks, office supply
• Track and complete expense reports, and other documentation as needed
• Manage office equipment and maintain clear records, e.g. computers, TVs, monitors, etc.
• Order/Manage IT inventory, from hardware for new hires/upgrades to printer maintenance

Events & Experience

• Facilitate employee experience through consistent delivery of exceptional operational/facilities support
• Prioritize and lead multiple projects at a time and follow through on issues in a timely manner, including onboarding, event management and office space revamps
• Plan, partner, organize, and execute local and globally coordinated events such as Leadership site visits, celebrations, team outings, team lunches, and more through project coordination, vendor management, etc.

Qualifications & Skills

Prior office management experience
Extreme attention to detail, able to remain agile and multi-task effectively in a fast paced environment
Excellent follow-through with multiple projects happening at once
Flexible and able to adapt quickly to quickly changing environments
Capable of prioritizing tasks/duties as assigned
Self motivated
Strong interpersonal and communication skills
Mac familiar (especially Mail, iCal, pages) & Slack (nice to have)


 



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Job Description


Office managers essentially ensure the smooth running of an office on a day-to-day basis and will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. 


Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.


Responsibilities typically include:



  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

  • Manage contract and price negotiations with office vendors, service providers, and office lease

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved

  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

  • Responsible for recruiting staff for the office and providing orientation and training to new employees

  • Responsible for ensuring office financial objectives are met by preparing the annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

  • Participate actively in the planning and execution of company events

  • Responsible for developing standards and promoting activities that enhance operational procedures

  • Design and implement filing systems. Ensure filing systems are maintained and current

  • Establish and monitor procedures for record-keeping. Ensure security, integrity, and confidentiality of data

  • Maintain a safe and secure working environment

  • Booking transport and accommodation

  • Supervising and monitoring the work lists of vendors

  • ensuring that health and safety policies are up to date


Requirements:



  • Proven office management, administrative or assistant experience

  • Knowledge of office management responsibilities, systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • Knowledge of accounting, data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Computer skills and knowledge of office software packages


Key skills for office managers



  • Reliability and discretion: you will often learn of confidential matters

  • Adaptability

  • Communication, negotiation and relationship-building skills

  • Organizational skills, Time Management

  • IT skills

  • Problem-solving skills

  • Initiative

  • Leadership and the ability to ‘make things happen’

  • Budgeting skills

  • Attention to detail


 


Company Description

We are a subsidiary of a UK based Engineering Design and Recruitment Group, with a primary focus on the Transportation sector.


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Job Description

For design and build firm need office manager with experience working with construction people and subcontractors managing office controlling salesforce and other inventory facilities preferably speaking Spanish


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Job Description


 Oversee our HR policies, hiring and implementation, and oversee general office management.  We are a small, but growing, technology development and manufacturing firm requiring only 5-10 new employees over the next year.   Our ideal hire for this position will be able drive our hiring and on-boarding process, and add general office management, potentially including coordinating our accounting and legal needs. 


HR Responsibilities:



  • Coordinate job requests and hiring

  • Interface and manage recruiters and job boards

  • Manage on-boarding process for new hires

  • Manage and work with our online HR platform, Gusto


General Office Responsibilities:



  • Coordinate daily needs of employees

  • Interface with facilities, utilities and service providers

  • General admin support, as needed by other managers

  •  


Company Description

Cellpoint develops and manufactures technology-based products with a concentration on commercial IoT hardware and software platforms. Our project and engineering teams work closely to tackle interesting and challenging problems for our clients. We are growing rapidly and have opportunities for experienced engineers and project managers.


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Job Description


Our client, a tech start-up that specializes utilizing artificial intelligence to build consumer applications, is seeking an Office Manager/Executive Assistant to join their close-knit team in Palo Alto! In this role, you will support the two co-founders and assist with recruiting efforts, while also attending to office management duties. Our ideal candidate is one who is adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.


 


This is a 4-month contract role.


 


What you’ll do:



  • Schedule interviews between hiring team and candidates

  • Act as liaison during the hiring process

  • Handle all paperwork and contracting associated with on-boarding

  • Address general office upkeep and acting as main liaison with facilities/maintenance staff

  • Calendar management and coordination, prioritizing according to importance

  • Book travel and submit expense records

  • Answer and screen incoming phone calls

  • Perform additional office management and recruiting tasks as needed


 


What you’ll need:



  • College degree required

  • Previous recruiting or human resources experience preferred

  • Previous experience in high-level administrative support

  • Strong organizational skills

  • Ability to work independently and efficiently with minimal direction

  • Proven multitasking skills and the talent to meet strict deadlines

  • Highly engaging and outgoing demeanor; excellent people skills


 


Please submit your resume for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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Job Number: 1959745BR
Employment Type: Regular Full-Time
Job Category: Retail
Shift: Any
Region: 040 : Bay Area
Address Line 1: 194 Francisco Ln
City: Fremont
State: California
Zip Code: 94539
Position Summary As the Store Manager I or II, you will have a hands-on opportunity to develop supervisory experience and skills while managing the overall operations at a low or lower complexity store. You will learn how to drive success, gain expertise and a clear understanding of the business operations, and create and develop great teams. The Store Manager I and II roles are also required to perform all functions normally performed by a store team member. Also, as Store Managers you will have an opportunity to own your business in driving sales, modeling Purple Promise service and delivering operational excellence. These foundational experiences will provide the skills needed for a future career managing a store with higher volume and a larger team of direct reports.
General Duties and Responsibilities (This is a representative list of the general duties the position may be asked to perform, and is not intended to be all-inclusive)


  • Understand and model FedEx Office values to customers and team members

  • Coach and teach your team and ensure they have the tools and information needed to support company goals and perform their jobs

  • Regularly work with supervisor to take guidance and direction and create solutions for your business, complex customers, host partnerships and commercial sales in the execution of work for our key customers

  • Ensure an exceptional store experience that engages and retains customers and team members and supports the FedEx brand experience

  • Use FedEx Office tools and resources to select, train, develop, retain and performance manage your direct reports

  • Interact with your supervisor to seek guidance, coaching and direction and escalate issues and questions as needed for the successful running of your business

  • Understand and execute all operational and store sales activities to ensure the store exceeds financial and customer experience targets

  • Accomplish regular daily job duties including accounts receiveables, inventory reports, daily sales recaps and bank deposits

  • Take active ownership of all store controls including but not limited to Standard Operating Procedures, financials, safety, security, scheduling and compliance with state and federal laws and system management

  • Utilize Quality Improvement tools in order to improve the business, share ideas and continue to innovate

  • Be flexible with your schedule - your work hours will be based on business needs and store operating hours

  • All other duties as needed or required


Minimum Qualifications and Requirements

  • Associates Degree or some college preferred

  • High school degree or GED required

  • 2+ years of related experience (ex. retail, service, hospitality, military), prior supervisory experience preferred

  • Proficient in Microsoft Office tools including Word, PowerPoint, Outlook, and Excel

  • For new hires, must meet all FedEx Office employment qualifications in force at time of hiring

  • For current FedEx Office team members, must meet hiring criteria for the position and transfer requirements as outlined in the Team Member Handbook


Essential Functions

  • Ability, at times, to work alone in the store

  • Ability to stand during entire shift, excluding meal and rest periods

  • Ability to move and lift 55 pounds

  • Ability, on a consistent basis, to bend/twist at the waist and knees

  • Ability to travel as required in order to meet with customers, vendors, other team members, and/or related to other business necessities

  • Ability to communicate effectively with customers, vendors, and other team members

  • Ability, on a consistent basis, to perform work activities requiring cooperation and instruction

  • Ability, on a consistent basis, to function in a fast-paced environment, managing multiple priorities

  • Ability, on a consistent basis, to maintain attention and concentration for extended periods of time

  • Ability to work with minimal supervision

  • Ability, on a consistent basis, to report regularly to work and maintain established business hours in order to support the FedEx Office business; regular attendance and/or reporting could include regular attendance at a physical location and/or maintaining established business hours depending on the scope and nature of the position


Quality Driven Management (QDM) (Quality Driven Management strives to deliver market-leading customer experience, business excellence, and financial return through a Quality-oriented culture and day-to-day application of Quality science.)

  • Suggests areas for improvement in internal processes along with possible solutions

  • Works with management to reduce company costs/wastes, and to optimize profitability in areas of responsibility

  • Applies Quality concepts presented at training during daily activities

  • Supports FedEx Office Quality initiatives


EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

FedEx Office will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the San Francisco Fair Chance Ordinance, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and the New York City Fair Chance Act. FedEx Office encourages all qualified applicants, including those with criminal histories, to apply for any open position.

America's military veterans and individuals with disabilities are strongly encouraged to apply. If you have a disability and you need assistance in order to apply for a position with FedEx Office, please email us at HR.BrassRingHelp@fedex.com.


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Job Description


Looking for a New Job in 2020? Have strong financial skills and looking for a company to continue to develop your career with? Large California Based Commercial Development and Property Management firm is looking for Sr. Property Manager to oversee an office portfolio! Company provides opportunities to be involved in the community, excellent benefits, and an employee centered setting. This firm has a diverse portfolio consisting of primarily Class A properties. This position will be working with one of their premiere portfolios with a variety of amenities. Position will require institution level reporting, with the ability to determine finances independently.


What will I be doing?



  • Interfacing with Owner and Tenants

  • Preparing monthly and quarterly reporting

  • Generating accruals and in depth financial reports

  • Analyzing occupancy rate and providing solutions to Owner

  • Showing spaces along side brokers

  • Reviewing leases and providing analysis, as well as projects

  • Managing relationships with vendors and tenants

  • Communicating with brokers and space planners for prospective tenants

  • Preparing and managing budgets

  • Managing CapX and development projects for portfolio

  • Determining project budgets and providing phase updates to Ownership

  • Creating and reviewing pro-formas

  • Overseeing team of staff based on portfolio needs

  • Creating financial reporting for buildings

  • Analyzing and evaluating actual expenses to projected

  • Resolving escalated property concerns

  • Reviewing A/P and A/R for each portfolio

  • Developing internal staff (Property Administrator, Property Manager and Engineers)


What skills will I need?



  • PEOPLE skills and financial analysis combined together equal SUCCESS in this position!!

  • Ability to be detailed, organized, and quick to respond to both internal and external clients.


What is required?



  • Minimum of 5-8 years of experience as a Commercial Property Manager

  • Extensive hands-on financial experience within the position is a MUST

  • BA degree ideal

  • CA Real Estate License required



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Job Description


Job Responsibilities as an Office Manager/Bookkeeper, you will classify, record and summarize numerical and financial data to compile and keep financial records. There will also be additional administrative assistant duties associated with this position.


Additional responsibilities for this manager position include:



  • Processing invoices for payments

  • Posting transactions to journals, ledgers and other records

  • Posting payroll data and preparing routine reports

  • Maintaining employee records Job Requirements Bookkeeper

  • Work with the Ownership team for the month/quarterly financial statements


This role will Assistant in both office management roles as well as General Accounting. As a Bookkeeper, you must have the basic mathematical aptitude. You must also be highly organized and communicative, as others will rely on the accuracy of your information to make key decisions. We are also seeking someone with a diverse background in software. Additional requirements of the Bookkeeper include:


• Minimum 3-5 years of experience in a similar role


• Bachelor’s degree, preferred


 


Company Description

Real-estate and Asset management company which has been in the business for over 40+years.


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Job Description


 Essential Functions:


·         Oversees internal operations, ensuring office/administrative procedures and processes are achieving desired results


·         Directly responsible for Quickbooks maintenance


·         Billing/Accounts Receivable


·         Accounts Payable


·         Employee timekeeping and payroll entry


·         HR oversight and coordination with external HR Consultant


·         Coordination with external bookkeeper


·         Contracts management including HOA agreement management


·         Customer/project co-ordination and scheduling, maintenance of Insightly CRM


·         Manage insurance policies and DMV requirements


·         Owner special projects as needed


·         Supervises office assistant


·         Answer phones, assist with resolving customer problems, other tasks required to ensure a smooth-running office


Required Knowledge, Skill and Experience:


·         10+ years Office Management/Bookkeeping experience 


·         Excellent customer service and managerial skills required


·         Current computer skills


·         This position is responsible for ensuring smooth operation of all aspects of the office/administrative duties within the company and customer service standards are met or exceeded


·         Experience managing employees helpful


·         Some college, emphasizing business and accounting, or equivalent, desired


·         Fluent in spoken and written English required


·         Bi-lingual in Spanish is helpful but not required


Company Description

BBSI Connect has over 250 clients in a variety of industries and is simply connecting good candidates with great clients - for FREE. We have real people reviewing resumes-no navigating websites or worrying about keyword searches. If this job is not right for you but you are looking for a position, send us your resume and let's talk!


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Job Description


Our company is currently seeking ​a Bookkeeper & Office Manager to join our team! You will be responsible for preparing and examining financial records for our company, and managing day to day office tasks.


Responsibilities:



  • Obtain primary financial data for accounting records

  • Compute and record numerical data 

  • Check the accuracy of business transactions

  • Perform data entry and administrative duties 

  • Perform office management and organization functions

  • Assist with coordinating schedules with team members


Qualifications:



  • Previous experience in accounting, finance, or other related fields

  • Fundamental knowledge of GAAP

  • Ability to prioritize and multitask

  • Strong organizational skills

  • Deadline and detail-oriented


Company Description

Securify.Us is a network and IP based security company, and primarily work in the high-end residential space for network design and implementation, security systems design and implementation, security systems integration, and network & physical security consulting.


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Job Description


 


We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


ESSENTIAL DUTIES AND RESPONSIBILITIES:



  • Greet and welcome visitors at the front desk with warmth and professionalism

  • Operate a telephone system, screen and forwarding incoming phone calls

  • Manage the access control to building, ID card processing and Visitor Log

  • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

  • Manage schedule for multiple conference rooms

  • Coordinate staff meetings, facilities and catering

  • Plan and coordinate company events

  • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

  • Maintain company directory by region and department

  • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

  • Provide administrative support for the office staff and field employees

  • Support finance team to process expense reports using the internal expense system (Concur)

  • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

  • Resolve organization travel related technical conflicts as needed

  • Provide clerical support filing, scanning, copying, and related tasks

  • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

  • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

  • Establish and monitor procedures for record keeping

  • Perform other tasks as directed by Director Systems and Processes and Executives


REQUIREMENTS



  • Bachelor’s Degree required

  • 3+ years of Management Experience

  • 2+ years Travel Arrangements Experience

  • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

  • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

  • Concur Experience is a plus

  • Excellent attention to detail and organization

  • Excellent spelling and grammar

  • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

  • Ability to multi-task while still performing and completing high quality work

  • Sense of urgency and capable of prioritizing

  • Solid job tenure and work ethic

  • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


PHYSICAL DEMANDS


The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



  • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

  • The employee must be able to remain in a stationary position 50% of the time.

  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

  • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

  • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


WHY YOU WOULD BE HAPPY WORKING HERE:


In addition to medical, dental and vision, with 401K and employer contributions, we also offer:



  • Excellent team work environment and company culture.

  • Fully stocked kitchen with food and refreshments and premium coffee

  • Monthly catered company events for team and relationship building.

  • 3 floating holidays included from the standard holidays


DirectLine is an Equal Opportunity Employer


Company Description

Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.


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Job Description


 


A Prominent Investment Management Firm based in Palo Alto is seeking a warm and welcoming Office Management Assistant to provide seamless support and act as the face of their busy office. Responsibilities will include greeting clients and guests, coordinating vendors, stocking inventory, light calendar management, and event planning. This is a wonderful opportunity to foster a fulfilling career as a valued member of the team at this dynamic and growing firm.


 


Responsibilities:



  • Oversee office functions while going the extra mile to create a positive and welcoming environment for all visitors and team members.

  • Ensure seamless office operations, including keeping office inventory fully stocked, making sure office equipment is running smoothly, and distributing mail

  • Screen incoming phone calls and visitors, interact with high-level stakeholders, and maintain contact lists

  • Manage all food and beverage programs for the entire office such as ordering catered food and keeping the kitchen well stocked and organized

  • Interface with third party vendors in regards to solving maintenance and facilities issues

  • Plan company-wide events, client meetings, and team check-ins

  • Oversee and manage the company’s intranet site, including organizing all accurate, up-to-date, and relevant information

  • Assist employees with a variety of administrative duties and projects as necessary


 


Qualifications:



  • At least two years of experience in office management and administration

  • Articulate and effective communication skills and a positive, service-oriented demeanor

  • Keen and impeccable attention to detail and the ability to stay organized while working quickly

  • Ability to work in a fast-paced environment and handle several tasks at once

  • Proactive approach to projects and eagerness to jump in and own tasks

  • Proficiency in MS Office and experience with database management; knowledge of Mac systems a plus!


 


 


Please submit your resume for consideration.


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. 


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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Job Description


One of the nation’s top CPA firms is seeking an A-player to fulfill the amazing role of Office Manager/Executive Assistant. Candidate must desire an opportunity to work hard and play hard with a driven leadership team where challenge, growth, opportunity, development and a pathway to a great future exist. Candidate must have a high level of confidence, effective communication skills, emotional intelligence, detail-oriented, ability to multi-task and operate with a high level of integrity and confidentiality while always exemplifying professionalism.


 


The position requires advanced level skills in Microsoft Outlook, intermediate to advanced level skills/knowledge in Microsoft Word, Excel and PowerPoint as well as experience with general office support, scanning, photocopying, and receptionist coverage. Additional software utilized in the role: XCM, Laserfiche, Practice CS, GoSystem, ProSystem, EchoSign.


 


Responsibilities



  • Responsible for all aspects of managing the physical space of the office

  • Acts as liaison with property landlord and contractors

  • Interprets and ensures compliance with Firm policies and procedures

  • Monitors general office expenses (i.e. office supplies, equipment)

  • Provide high level of support to multiple partners

  • Assemble, file, scans photocopy, scan and track returns

  • Back up for Receptionist

  • Additional duties as assigned


 


Knowledge, Skills and Abilities



  • Professional demeanor

  • Attention to detail

  • Exceptional time management skills

  • Strong organizational skills

  • Ability to prioritize and work towards deadlines

  • Excellent interpersonal skills and flexibility

  • Ability to work independently and within a team

  • Ability to work well with all levels of internal management and staff

  • Experience with general office support, scanning, photocopying and receptionist coverage

  • Ability to lift 20 lb boxes


 


Minimum Qualifications



  • Three to Five years’ related experience working in a fast-paced corporate environment


  • Intermediate/Advanced level skills in Microsoft Outlook and Word


 


Squar Milner is a work hard, play hard environment.  We have an excellent benefits package, in addition to offering top-tier salaries, a bonus program for all levels of professionals, Firm paid medical, dental, vision, and life insurance plans, 401 (K) matching, short-term and long-term disability, paid personal time off, continuing education, tuition reimbursement, CPA licensing support, and more.


 


Our firm places a high value on teamwork, accountability and the ability to execute.  While Squar Milner’s work environment is fast-paced and entrepreneurial, we take time to listen to what our people have to say, their opinions matter and make a difference. 


 


Join Squar Milner and make a difference.


 


For additional information about Squar Milner, please visit our website at www.squarmilner.com.


 


 


#ZR


Company Description

Squar Milner is one of the nation’s 50 largest accounting firms as well as one of the largest independent accounting and advisory firms in California. Squar Milner has offices located throughout California and a combined operating experience exceeding 75 years.

Our financial and accounting professionals provide high-end tax, accounting and consulting services to closely held businesses and SEC companies, their owners, and middle-to-high net worth individuals. Our dedicated consultants provide high quality consulting in connection with litigation support, bankruptcy, outsourced accounting, business management and financial planning. We are a proud member of Allinial Global, an association of over 100 independent accounting and consulting firms. Based in North America, Allinial Global offers international support by connecting its member firms to providers and global networks of accounting firms worldwide.


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Job Description

Real estate investment company seeks a full time knowledgeable and highly capable individual to handle all phases of the work environment from the basic and fundamental to the vital, critical and sophisticated issues requiring a proactive individual capable of problem solving and the ability to apply a high level of intelligence to a variety of situational business matters and contact with vendors and clients, as well as, interfacing with the accounting function. It would be beneficial if the candidate possessed demonstrated time management and organizational skills, enhanced knowledge with Microsoft Office as well as one who has achieved excellence ( A's and A- average ) in their previous educational pursuits or comparable work experience ( supported by a resume and references ). 


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