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Jobs near San Francisco, CA “All Jobs” San Francisco, CA

CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.


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Busy SF family of six seeking highly organized Family Assistant for home organization, logistics, errands, support with school-at-home, driving, planning, research, travel, etc. College degree required. 

Seeking a highly organized, take-the-initiative kind of person who is excited about working with a busy family and creating solutions for logistical issues and complications. 

To apply, please send a brief email (5 sentences max) explaining why this job description is a good fit for you. 

 


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Job Description


F/T Office Manager - Tax & Accounting Office

Eva Smith & Associates, EA is a full service Tax and Accounting office that specializes in providing tax preparation, bookkeeping, payroll, and consulting services to individuals and businesses.  We are looking for a reliable candidate to perform administrative and office support activities for an Accounting & Tax Office.

Responsibilities:
* General administrative duties (e.g. appointment scheduling, email corresponding, scanning, faxing, filing, greeting clients, managing incoming phone calls, etc.)
* Manage the flow of client tax data submitted on-line, in-person drop off, and mail
* Coordinate the Bookkeeping process from gathering bank statements, distributing reports from Bookkeeper to clients, review reports with owner, investigate and resolve accounting discrepancies
* Assist with bi-weekly/monthly payroll set-up, processing, report generating, and filing quarterly and annual federal and state tax forms
* Preparing and filing 1099s
* Making estimated tax payments for clients & businesses
* Familiarity with reading and interpreting IRS tax letters and directing clients on appropriate responses or follow-up steps
* Filing tax extensions
* Providing support to the tax preparer, as needed

Qualifications:
* Minimum 2 year tax office experience, required
* Minimum 3 years administrative experience, required
* CTEC license a PLUS
* Experience with bookkeeping process
* Some college, preferred

Systems Experience:
* Must be proficient in QuickBooks and QuickBooks Payroll, required
* Proficient in Microsoft Office, required
* Strong ability to navigate in a Windows environment
* Comfortability with small office equipment - scanner, fax, copier, postage machine, etc

Skills:
* Superior written and verbal communication skills
* Strong prioritization skills
* Strong attention to detail
* Forward-thinking and problem solving
* Must be able to work and find resolutions to obstacles, independently

A high level of confidentiality and professionalism is necessary in this position.  

COMPENSATION
* Compensation commensurate with experience.
* Medical, dental, vision benefits offered.
* 401(K) contribution and matching.
* Paid time off.

TO APPLY


Send resume, salary requirements, and schedule availability.

NO PHONE CALLS PLEASE! Looking to hire ASAP, so we will respond quickly!


Company Description

Eva Smith & Associates, EA is a small, local Tax and Accounting office that provides tax preparation, bookkeeping, payroll, and small business consulting services to individuals and businesses. We have been located in Hayward for the past 15 years. We strongly believe in team work and partnering with clients to make them successful and help them achieve financial freedom!


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Job Description


 


We are in immediate need of an enthusiastic, self-driven individual to fill a service-based role as a consultant for existing and prospective clients within our organization.


 


We are looking to hire three new Entry Level Management members by the end of this week. When you apply, please check your email for interview options.


 


Benefits about the position:


·   Full training provided


·   No experience needed


·   Great compensation


·   Excellent weekly pay and bonuses


·   Sales experience is a plus, as you will be consulting potential clients. We will fully train on all aspects of the position.


·   A dynamic team environment


·   The opportunity for growth; we promote from within!!!


Due to the current focus on expansion, we are hiring for our Manager-in-Training or "MIT" Program. We are looking for highly competitive, ambitious, and hardworking individuals who want to grow and are willing to change. Our ideal candidate is someone who is not only looking for a long term career fit but is looking for a challenge. Somewhere where they can grow, both professionally and personally, with a company that focuses on building business owners and leaders, not just managers.


Experience is not required, but we are looking for reps who have:


·   Communication skills


·   Ethical and honest business practices


·   Basic computer skills


·   Willing to talk to new people


·   Outgoing and friendly personality


·   Detail-oriented


·   Eager and ready to learn


Skills that work well but are not required, but work well with our company are Sales, hospitality, retail experience, management experience, finance, call center experience, and appointment setter experience. If you have experience in the food, restaurant, bar-tending, or retail industry, we want to meet you! We place a high value on the skills acquired in these industries, as many of our top associates and executives have transitioned from similar roles.


 


 


Apply now for an immediate interview. We will email you back promptly with interview options.


 


All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.



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Job Description


 


MOBILITY MATTERS


Bookkeeping Office Manager


August 2020


Position Description: Under the supervision of the CEO, the Bookkeeping Office Manager is responsible for ensuring the smooth operations of the organization’s business office with a focus on accurate and timely bookkeeping and associated financial procedures. (Position is 32 hours/week. Salary $42,000 plus $5,500/year in lieu of health care insurance.)


Qualifications/Experience:



  • High School graduate/ Community College or other business related classes.


  • California Driver’s License/Clean DME for at least 5 years/Crime free background.


  • 3-5 years recent Quick Books experience.


  • UPSP Bulk mailing experience, a plus.



Physical Qualifications:



  • Requires prolonged sitting, standing, some bending, stooping and stretching.


  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer, photocopier, telephone, calculator, and other office equipment, and a motor vehicle.


  • Requires normal range of hearing, eyesight, and speech.



Abilities/Other Requirements:



  • English required (bilingual in Spanish, a plus); Excellent communication skills.


  • Basic computer competence (Microsoft Word, Outlook, Excel, etc.) and experience with use of Internet and databases.


  • Detail oriented; ability to multitask under pressure and time constraints.


  • Demonstrate excellent service and teamwork.


  • Reliable, flexible, and organized.


  • Excellent interpersonal skills with diverse populations.


  • Self-starter with initiative and confidence.



Primary Duties/Responsibilities:



  1. Establish and maintain good working relationships with Mobility Matters staff, volunteers, and clients.


  2. Answer main office line and refer calls as necessary.


  3. All usual bookkeeping tasks using Quickbooks, bill paying, bank reconciliations, preparing financial reports monthly, etc.


  4. Update payroll service of any changes and post payroll in Quickbooks. Distribute pay stubs to staff.


  5. Order office supplies, update letterhead, staff/board lists, etc. and maintain office machines/computers.


  6. Enter donations in the Fundraiser donor database and send out thank you letters.


  7. Enter all new clients and drivers into Fundraiser used for bulk mailings.


  8. Prepare and submit monthly grant billings.


  9. Create and update brochures, flyers, business cards, etc. and print as needed.


  10. Assist with fundraising which includes creating, printing and preparing the bulk mailing for our 3 annual fundraisers.


  11. Assist with the annual Volunteer Celebration.


  12. Prepare all information needed each year by our tax accountant to file tax return.


  13. Gather and submit information regarding audits.


  14. Volunteer to take rides in the absence of volunteer drivers, time permitting.


  15. Other duties as assigned by the CEO.



Company Description

Mobility Matters provides mobility management services throughout Contra Costa County by matching riders to transportation providers that meet their individual needs. We also operate volunteer driver programs that provide free, one-on-one, door-through-door rides for seniors and disabled veterans who cannot access other forms of transportation.


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Job Description


 


Job Description


Bookkeeper


A well-established over 25 years stone company located in San Francisco is looking for a qualified full time bookkeeper with three to five years’ experience in accounting. The applicant will be responsible for day to day accounting functions using Quick Books. This key player must possess good organizational and communication skills to deal diplomatically with all levels of company personnel and customers.


This is a full time and immediate position.


• General understanding of accounting principal
• Full cycle accounting operation skills
• A positive and collaborative attitude
• An attention to detail and the ability to multi-task
• Excellent mathematical, organizational, oral, and written communication skills
A proficiency in QuickBooks, Microsoft Word, Excel, Office is a must


• Ability to work and meet deadlines
• A willingness to learn new tasks
• Dependability and punctuality


A few of the responsibilities:


• Managing A/P, A/R, and General Ledger
• Monitoring and processing ACH payments, monthly journal entries, recurring auto debits, account balance reconciliations


• Vendor statement, credit card
• Research transactions to resolve questions and confirm data


If you’d like to explore this unique opportunity to join an established company and be part of our hard-working, friendly and successful team, please e-mail with a cover letter and resume.


Jobsite: In office


Job hours: Full time Monday - Friday


 



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Job Description


 


We are hiring for Assistant Marketing Manager Trainees for one of the leading Event Marketing and Promotional Advertising firms!


 


Our firm is on the front lines of assisting our major clients in managing their brand and marketing strategy more effectively. You will advocate advertising strategies for leading companies across the nation and promote our services' inventive power to make client representation more productive, collaborative, and surpassing competitors. Passion for entrepreneurship will ultimately help our organization build strong representatives and contribute to professional growth within our team.


 


MAJOR RESPONSIBILITY AREAS: Training Will Be Provided!


·   Attend events daily for product launches and brand promotions


·   Manage and execute on-site sales strategy and customer relations


·   Implementation of marketing plans, including product positioning, campaign strategies, and market strategy insights on-site at events


·   Discovery of strategic business opportunities through cross-functional collaboration with sales, HR, etc.


·   Marketing opportunity for revenue.


·   Provide product/service support to establish proper channels of information and communication.


·   Responsible for branding, advertising, company events, and promotional collateral.


·   Work with management on projects dealing with media relations, business communications, success stories.


 


CORE COMPETENCIES: These are personal traits that will best help the associate successfully perform the job's essential functions.


·   Integrity


·   The job requires being honest and ethical.


·   Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.


·   Achievement/Effort - Job requires establishing and maintaining achievement goals and exerting effort toward mastering tasks.


·   Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.


·   Social Orientation - Job requires preferring to work with others rather than alone and being personally connected with others.


·   Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.


·   Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.


·   Candidate must be very articulate, have a sense of humor, easygoing, but very disciplined. We need a culture fit!


 


Job Requirements:


·   ENTRY QUALIFICATIONS


·   Bachelor's degree in Marketing, Communications, Advertising or Journalism


·   Should be a proactive self-starter with the ability to work independently. Need strong ability to set priorities, solve problems, and be resourceful under pressure.


We will be filling positions by the end of next week. If you feel that you are the right candidate for us, please apply today to secure an interview with the Hiring Manager.



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Job Description


Part-time Bookkeeper/Office Manager, 2 days per week – San Rafael - $35-$40/hour+


Join San Rafael employer where employees stay 20 years + in 10 hour, 2 day per week bookkeeping position. Working onsite 2 days per week, you will manage everything from general admin support to monthly bill paying, quarterly taxes and income and expense statements.


Must have strong Excel skills as well as QuickBooks Pro experience. Property Management/Real Estate experience a plus.


You will:



  • Collect rents; prepare and make rent deposits

  • Prepare manual payroll; pay payroll taxes

  • Reconcile check statements

  • Update spreadsheets on monthly basis including rent roll, tenant listing, utilities usage, etc.

  • Security deposit reconciliation

  • Income and Expense statement preparation

  • Quarterly taxes

  • Prepare 1099’s

  • Prepare 940 - Futa Tax Return


You have:



  • 3-5 years bookkeeping + admin assistant experience

  • QuickBooks Pro + strong Excel skills

  • Experience processing manual payroll and recording bills in account ledgers

  • Property management experience a plus


Easy access off Highway 101 + plenty of parking


 


Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities


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Job Description


How to Apply: We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


About How to MANAGE a Small Law Firm


How to MANAGE a Small Law Firm is a fast-growing and highly-entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work".


We are very much a “start-up” with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.





About the Position


You will function as a practice management advisor, coach, confidant, leader, guide and mentor for up to 30 owners of solo law firms who are already enrolled in our program(s). You will be part of a team consisting of yourself and up to two other team members who serve as the Fractional C-Suite for our clients to help them address different parts of their business.


Owners of large law firms have the benefit of a Managing Partner (or Chief Executive Officer) and a Chief Operating Officer, among others, to drive the creation, review and continual improvement of the law firm’s business plan, marketing strategy, financial controls and systems development efforts.


Solo and small law firm owners benefit greatly when we provide them with similar assistance by providing them with the strategic direction and accountability they need to drive the growth of their firm, then help them build the infrastructure to accommodate that growth as well. We provide that assistance by having members of our team serve as their outside CEO, COO & CFO.


It will be your job to lead this team as the Fractional Chief Executive Officer (CEO) or Fractional Chief Operations Officer (COO) for our clients. You will be the primary guide for our clients to help them navigate our curriculum, ascending up and through our various programs, which guide a solo law firm from start-up to 7 figures of revenue.


More specifically, it will be your job to use our methods combined with your own life-experience, creativity and intelligence to understand and help each of our clients reach the next stage of their law firm’s growth.




  • Fractional CEO Role: If your background and experience best lend itself to you serving in the role of a Fractional CEO for our clients, your principal role will be to hold the client’s business plan in your hand. You will help them create a written business plan and marketing plan designed to drive the growth and profitability of their firm for the next 18 months, then give them the focus, direction & accountability to work that plan, one step at a time, to bring it into fruition. As the team leader of the client’s Fractional C-Suite, you will also coordinate the efforts of the client’s Fractional COO & Fractional CFO to help build out the systems and financial controls that serve as an integral part of the business plan and strategy for growth.


  • Fractional COO Role: If your background and experience best lend itself to you serving in the role of a Fractional COO for our clients, your principal role will be to help clients build their infrastructure and understand the best practices for running a law firm. You will help them design systems and create policies and procedures that empower them to standardize their firm’s operations and hire an A+ team that will help them create a true business (vs. a mere practice) that’s bigger than they are. As part of this, you will help them break free of the mindset of a typical legal technician and start to see the world more clearly as a true entrepreneur and manager.


When they tell you they don’t have time to work the plan, or that basic marketing principals don’t apply to their specific law firm for some reason, it will be your job to coach them through those excuses and help them remove the roadblocks that are standing between where they are now and where they need to be.


As part of this job, you will measure assigned-client-progress and hold assigned clients accountable for taking positive actions in the direction of their stated goals. Your compensation will be positively-affected by the success of our clients assigned to you.


 


Duties and responsibilities



  • Provide individual coaching to your assigned client load of up to 30 attorneys who each receive strategic check-in call every week.

  • Respond to phone calls from clients in less than 24 hours M-F

  • Respond to emails from clients in less than 24 hours M-F

  • Review client discussion forum M-F and post as appropriate

  • Participate in training and development calls as scheduled to improve your skill set, share your skill set and be able to deliver the same message to the client base as intended in the company curriculum.

  • Keep detailed notes on your coaching contacts with clients to document their progress, issues, advice, etc. and use our software program to document this in case you get hit by a bus just like you would want if another member of the team got hit by a bus and it was you that had to take over their caseload

  • Provide reports on the progress of your assigned clients to your Lead Coach.

  • Make available coaching times for clients that will include some after 5pm time slots to accommodate client needs especially clients in different time zones.

  • Contribute to the knowledge base of the firm including any or all of the following: write an article, develop a tool or system to share with the clients, create a process, document an explanation, conduct a lesson by teleconference, perform an interpretive dance, etc. (We welcome and encourage creativity – just contribute.)


  • Lead/facilitate/participate in group conference calls/webinars as requested from time to time in areas you have particular expertise


 


Collaborating within a distributed workforce


This is a remote/virtual position. Other than our live quarterly team meetings (discussed below) this job can be done from your home office. With that said, while a virtual environment lends itself to a great deal of flexibility and efficiencies that are highly prized by most members of our team, this is a very full-time job – requiring over 40 hours per week (often 50 hours per week, for many on our team) for the average Management Advisor to execute successfully.


Each quarter our firm hosts a conference for our members (with hundreds in attendance at each event) at an upscale hotel in locations that rotate across the country. You will be expected to attend these meetings each quarter to maintain close connections with the clients assigned to you, keep yourself apprised of what we are teaching them, and learn all the inside jokes and nuances that keep this community of highly-entrepreneurial lawyers tightly-bound.


You will also be expected to attend weekly team meetings by videoconference for ongoing training, education and to discuss and hear being discussed any “problem cases” you need to remain aware of, and engage in reporting and other conference calls with the other members of the team to keep us all in the loop and ensure each of our clients feels the benefits of having a true collaborative team on their side.


 


Qualifications



  • You should have practical, hands-on experience with the start-up, management and growth of a small business, preferably a small law firm.

  • Ideally, you have already read and are a big fan of “The E-myth Revisited”

  • You must be able to demonstrate credible evidence that you are a person who is capable of helping another human being to do what they probably don’t want to do, in order to accomplish what they really do want to accomplish.

  • Experience systemizing a business in terms of Marketing, Sales, Production, People, Physical Plant, Metrics and Money.


To get a flavor for the type of professional backgrounds that make it through our hiring process and come to work with us, check out the bios of some of our existing team members at https://howtomanageasmalllawfirm.com/our-departments/.


 


Compensation


Though this job can be performed remotely, this is a full-time, six-figure, salaried W-2 position within How to MANAGE a Small Law Firm. Your compensation will be based on the number of clients you are coaching and how you help them perform, with target compensation being between $110,000 to $140,000 plus full medical and 401K. Opportunities to carve out bonuses and promotion opportunities within the organization to increase your salary above $140,000 are also possible over time.


 


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


Company Description

Inc. Magazine named How to MANAGE a Small Law Firm as one the 5,000 fastest-growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work". How To Manage A Small Law Firm is the largest and fastest-growing provider of outside management services to solo & small law firms in the United States. We currently help to manage more than 400 solo & small law firms in just about every practice area you can imagine with lawyers who come from all walks of life. To learn more about our company and what we do please visit www.HowToMANAGEaSmallLawFirm.com


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Job Description


A Prestigious Finance Firm is seeking an Experienced and Talented Executive Assistant/Office Manager to join their collaborative and dynamic team in San Francisco. In this exciting dual role, you will provide seamless support to their portfolio manager with a full range of administrative tasks while overseeing entire office operations. The ideal candidate is a highly motivated, flexible, dependable, and solutions-oriented individual with a meticulous eye for detail who will thrive in a fast paced, entrepreneurial environment. This is a wonderful opportunity for an experienced administrative professional to showcase their strong administrative skills.


 


Perks include excellent benefits, a generous bonus, and great work/life balance!


 


Hours for this role are 7:30 AM – 3:30 PM Monday – Friday.


 


Responsibilities:



  • Complex calendar management and meeting coordination for the executive and client engagements

  • Act as a trusted liaison by facilitating communications and drafting and proofreading correspondences

  • Plan and schedule extensive domestic and international travel itineraries

  • Track, process, and submit expenses and prepare corresponding reports

  • Create, edit, and distribute documents, presentations, and other collateral

  • Schedule and prepare for team meetings and client engagements

  • Ensure the office is running smoothly my taking on office management duties, including ordering inventory, interfacing with third-party vendors, and coordinating maintenance

  • Ad hoc duties as assigned and opportunity to take on other projects when needed


 


Qualifications:



  • A minimum of 10 years’ experience in a similar role in financial services

  • Extensive experience with detailed international travel coordination especially to Asia

  • Bachelor's degree required

  • Ability to work early market hours

  • Exceptional organization and time management skills with a strong eye for detail

  • Exceptional written and verbal communication skills and a talent for collaboration

  • Capability to multitask and manage several competing priorities

  • Resourceful, organized, and independent work style

  • Proactive approach to projects and eagerness to jump in and own tasks


 


Please submit your resume to apply!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


JOB DESCRIPTION:


Job Title: Security Officer


Reports to: General Manager


FLSA Status: Non-Exempt


Supervisory Responsibility:


None


Position Summary:


This position is responsible for preserving order and enforcing regulations and directives for the site as it pertains to personnel, visitors, and premises according to company policy and practices, as well as state and local laws and regulations.


Essential Functions:


  • Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel.

  • Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment.

  • Controls access to client site or facility through the admittance process.

  • Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons.

  • Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations.

  • Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather.

Job Specifications:


· Veterans Only


· Guard card required


· Exposed carry required


· Security Operations preferred


· Management Experience preferred


· Capable of making decisions under pressure


EQUAL OPPORTUNITY EMPLOYER


We are a committed Equal Opportunity Employer and we make it our mission to provide employees with a work environment free of discrimination and harassment. All employment decisions at 105th are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. 105th believes that diversity and inclusion among our team members is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.



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Job Description


A Multinational Management Consulting Firm is in search of an Executive Assistant/Office Manager who is fluent in both English and Spanish to join their dynamic team. This is an incredibly tight-knit and highly dedicated group that has created a very special culture. The ideal individual for this role is someone who has exceptional multi-tasking skills with the ability to ensure office operations run smoothly. This is an exciting opportunity to create a major impact on a leading consulting firm where you have the ability to take on several diverse projects at once.


 


Responsibilities:



  • Oversee several business/personal schedules and create travel itineraries

  • Liaise with supply vendors and building management; process incoming/outgoing mail

  • Plan a variety of events, including happy hours, holiday parties, office meetings, and intern and community service events

  • Manage office duties such as answering phone calls, sending emails, and greeting visitors

  • Handle long-term projects and strategic initiatives

  • Assist with the company’s HR and recruiting efforts

  • Coordinate maintenance issues and organize office supplies

  • Be the “go to” person when making important decisions regarding team efforts

  • Assist with the company’s HR and recruiting efforts


 


Qualifications:



  • At least two years of similar experience

  • A bachelor’s degree highly preferred

  • Background in the finance, consulting, accounting, or legal fields

  • Must be fluent in both written and verbal Spanish and English

  • Ability to multitask and prioritize in a fast-paced environment

  • Polite, friendly, and top-notch communication skills

  • Professionalism and discretion regarding confidential material

  • Attention to detail and accuracy in all work


 


This firm offers fantastic perks such as a full benefits package and a great bonus! Please apply for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


We are seeking an Office Manager for our beautiful dental practice in SOMA. We are a boutique practice that takes pride in providing excellent dentistry and five star customer service. We are looking for a personable and detail-oriented professional who is dedicated to extraordinary customer service, quality, and productivity. Prior experience working in a dental office is required.


Our new office manager will grow with our expanding practice and will help us take the practice to the next level. A candidate for this position has to demonstrate sound understanding of oral care procedures, strengths in insurance claims processing and treatment plan presentation combined with excellent managerial skills.


This position offers competitive compensation and a full benefit package.



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Job Description


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


About How to MANAGE a Small Law Firm


How to MANAGE a Small Law Firm is a fast-growing and highly-entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work".


We are very much a “start-up” with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.


 


About the Position


You will function as a practice management advisor, coach, confidant, leader, guide and mentor for up to 30 owners of solo law firms who are already enrolled in our program(s). You will be part of a team consisting of yourself and up to two other team members who serve as the Fractional C-Suite for our clients to help them address different parts of their business.


Owners of large law firms have the benefit of a Chief Financial Officer (CFO) to drive the creation, review and strategic analysis of the law firm’s key financial controls. A law firm CFO leverages tools like a Budget Variance Report, WIP Report, A/R Report & Cash Flow Forecast to identify discrepancies between the firm’s goals, as outlined in their Business Plan, and the reality they are experiencing, as documented in their financial controls. A good CFO will then help the law firm owner identify opportunities to close that gap between the plan and reality, improving the profitability and growth trajectory of the firm by recommending clear, strategic, forward-looking action to take – based on the numbers the CFO can see through these financial controls.


Solo and small law firm owners who are not yet large enough to justify the investment in a full-time in-house CFO benefit greatly when we provide them with similar assistance by providing them with fractional CFO services as part of a comprehensive Fractional C-Suite of services we offer our clients… serving as their outside Fractional CEO, COO & CFO.


It will be your job to contribute to this team as a Fractional CFO for our clients. Your principal role within our client’s Fractional C-Suite will be to hold the client’s financial controls in your hand. You will help them establish a core set of key financial reports and teach them how to use them for the powerful tools that they are – to gain new insights into their firm, and drive a profitable strategy going forward.


When they tell you that they don’t have time to work the plan, that basic marketing principals or economics don’t apply to their specific law firm for some reason, or that they don’t need systems or financial controls to operate their firm well, it will be your job to coach them through those excuses and help them remove the roadblocks that are standing between where they are now and where they need to be.


As part of this job, you will measure assigned-client-progress and hold assigned clients accountable for taking positive actions in the direction of their stated goals. Your compensation will be positively affected by the success of our clients assigned to you.


 


Collaborating within a distributed workforce


This is a remote/virtual position. Other than our live quarterly team meetings (discussed below) this job can be done from your home office. With that said, while a virtual environment lends itself to a great deal of flexibility and efficiencies that are highly prized by most members of our team, this is a very full-time job – requiring over 40 hours per week (often 50 hours per week, for many on our team) for the average Management Advisor to execute successfully.


Each quarter our firm hosts a conference for our members (with hundreds in attendance at each event) at an upscale hotel in locations that rotate across the country. You will be expected to attend these meetings each quarter to maintain close connections with the clients assigned to you, keep yourself apprised of what we are teaching them, and learn all the inside jokes and nuances that keep this community of highly-entrepreneurial lawyers tightly-bound.


You will also be expected to attend weekly team meetings by videoconference for ongoing training, education and to discuss and hear being discussed any “problem cases” you need to remain aware of, and engage in reporting and other conference calls with the other members of the team to keep us all in the loop and ensure each of our clients feels the benefits of having a true collaborative team on their side.


 


Duties and responsibilities



  • Provide individual coaching to your assigned coaching load of up to 30 attorneys who each receive a one hour “monthly diagnostic” call per month, plus a scheduled 30-minute check-in call every week.

  • Respond to phone calls from clients in less than 24 hours M-F

  • Respond to emails from clients in less than 24 hours M-F

  • Review client discussion forum M-F and post as appropriate

  • Participate in training and development calls as scheduled to improve your skill set, share your skill set and be able to deliver the same message to the client base as intended in the company curriculum.

  • Keep detailed notes on your coaching contacts with clients to document their progress, issues, advice, etc. and use our software program to document this in case you get hit by a bus just like you would want if another member of the team got hit by a bus and it was you that had to take over their caseload

  • Provide reports on progress of your assigned clients to your Lead Coach.

  • Make available coaching times for clients that will include some after 5pm time slots to accommodate client needs especially clients in different time zones.

  • Contribute to the knowledge base of the firm including any or all of the following: write an article, develop a tool or system to share with the clients, create a process, document an explanation, conduct a lesson by teleconference, perform an interpretive dance, etc. (We welcome and encourage creativity – just contribute.)


  • Lead/facilitate/participate in group conference calls/webinars as requested from time to time in areas you have particular expertise


 


Qualifications



  • An ideal applicant will have a CPA or MBA with at least 10 years of experience in a CFO-type capacity, preferably including at least 2 years of experience working specifically within a law firm – managing the finances of a law firm.

  • Applicants with practical, hands-on experience with the start-up, management and growth of a small business, especially a small law firm, get us particularly excited.

  • Finally, because lawyers are notoriously “smart people who can’t do math” – and who tend to “hide out” from their numbers – you must be able to demonstrate credible evidence that you are a person who is capable of helping another human being to do what they probably don’t want to do, in order to accomplish what they really do want to accomplish. And that you’re capable of making complex financial reports simple and accessible to people.


 


Compensation


Though this job can be performed remotely, this is a full-time, six-figure, salaried W-2 position within How to MANAGE a Small Law Firm. Your compensation will be based on the number of clients you are coaching and how you help them perform, with target compensation being between $110,000 to $140,000 plus full medical and 401K. Opportunities to carve out bonuses and promotion opportunities within the organization to increase your salary above $140,000 are also possible over time.


 


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


Company Description

Inc. Magazine named How to MANAGE a Small Law Firm as one the 5,000 fastest-growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work". How To Manage A Small Law Firm is the largest and fastest-growing provider of outside management services to solo & small law firms in the United States. We currently help to manage more than 400 solo & small law firms in just about every practice area you can imagine with lawyers who come from all walks of life. To learn more about our company and what we do please visit www.HowToMANAGEaSmallLawFirm.com


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Job Description


 We are a General Dentist office looking for an Office Manager to lead our team.


The perfect person will:

- have at least 2 years dental office management experience
- be knowledgeable in PPO insurances
- have excellent people management skills
- be very organized and details oriented 
- be willing to hold each other accountable for results
- be skilled at managing the Accounts Receivable 
- help patients understand and accept necessary treatment

We are looking for a part-time or full-time person. 



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Job Description


Premier Talent Partners is looking for a highly motivated and organized Contract Office Manager role with an exciting, well-known Tech company in San Francisco, CA. This role has the expectation of being onsite for a minimum of 2 days per week.




Responsibilities:



  • Develop and ensure consistent delivery of site services to maximize the employee experience while also operating within financial plans

  • Manage the local Workplace Services team by developing and tracking yearly goals, providing mentorship in professional development, and ensuring key site deliverables are carried out

  • Manage all Workplace Services vendors – janitorial, food/beverage, maintenance vendors, and more

  • Develop strong vendor relationships, manage bid processes, and annual budget planning. Track asset life cycles and develop ongoing maintenance plans

  • Partner with HR, ERG groups, and other key stakeholders in delivering employee-centric programs, services, and events, which build company culture

  • Oversee Workplace Services intranet and communications for the site, as well as becoming a brand ambassador to ensure alignment and consistency in signage and messaging. Maintain regular communication with site leads and other key stakeholders, organizing their input into actionable programs and setting clear expectations for project & service delivery

  • Work across our client’s Real Estate & Workplace Services team to help establish best practices for site management

  • Partner with Security & Safety to manage employee health & safety programs, emergency preparedness, and disaster recovery plans

  • Ensure compliance with all physical security protocols, ISO, and audits

  • Contribute to developing metrics and benchmarks for measuring employee satisfaction and optimizing budgets


Qualifications:



  • Must have prior management experience

  • Comfortable going into the office about 2 days to start and more frequently as needed 

  • 3+ years of direct Office Management or Facilities experience

  • Able to hold a team accountable, convey a strong presence 

  • Prior experience in tech and agility is preferred 


++




Premier Talent Partners is a recruitment firm specializing in the areas of contract/temp, temp-perm, permanent, and payrolling needs across all industries, supporting equitable hiring nationwide.






Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.




#LI-JO1


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


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Job Description


 


We are a well established tree company in the peninsula, looking to hire an Office Manager to help our business grow. The ideal candidate will have previous experience working at a Tree/Landscape/Construction like company and at least 3 years bookkeeping experience. Strong written and verbal communication skills are equally important. Candidates should be responsible, well organized, and have the ability to prioritize efficiently and manage multiple tasks. Looking for a team player with a positive problem-solving approach.


 


Responsibilities include but are not limited to:



  • Manage records and information related to tree care - Accounts Receivable - Timesheet entry, create invoices and organize supporting billable documents, track and follow-up for payments. Accounts Payable: Maintain electronic & paper files, check invoices and pay bills.


  • Client communications & schedule estimates and appointments


  • Support human resources (Payroll, New hire paperwork, Safety Program Administration)


  • Provide administrative assistance to management team


  • Perform other office tasks (managing office files & organization, answer phones, mail documents, maintain office and breakroom supplies, plan team outings etc.)



 


​Qualifications:



  • Proficient in QuickBooks Online, Excel, Word, email and general mac computer usage


  • Accounting & Record Keeping experience


  • Ability to prioritize and multi-task


  • Strong organizational and communication skills


  • Deadline and detail-oriented




Pay based on experience; 30 hours a week minimum is needed. Position available immediately.


Company Description

Ned Patchett Consulting is a firm that specializes in Arboricultural Consulting, Tree Preservation Services and Landscape Design Services surrounding mature and heritage trees.

Integrity, honesty, experience and a passion for our work is our company philosophy. Our goal at Ned Patchett Consulting is to provide superior services at economical prices and to provide our clients with excellent customer service. Please visit http://www.nedpatchettconsulting.com


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Job Description

As Office Manager, you will provide leadership to all areas within the company including sales, operations, customer service, safety, financial stability and administrative functions. Exemplifying our code of values, you show respect and courtesy to all customers and employees.

You are a proactive leader and self-starter who can interact with the public and our employees. You have a strong work ethic and are able to manage time to effectively meet deadlines. You have at least two years of supervisory experience, as well as proven communication skills with supervisors, employees, and customers.

Specific Responsibilities:

  • Manage personnel including hiring, training, coaching, and day-to-day performance management

  • Proactive customer relations, including mitigating damages and liability issues

  • Inspect broken/damaged items and determine course of action

  • Perform in-house estimates to achieve quarterly and annual goals

  • Ensure successful operations: prepare and review reporting, ensure homes are cleaned as scheduled, communicate with vendors, monitor account receivable, etc.

  • Maintain a clean and well-stocked office

  • Improve upon current processes to ensure quality, profitability, and future growth

Job Requirements:


  • At least 3 years supervisory experience

  • Valid Driver's License

  • Strong written and verbal communication skills

  • Computer literate, with working knowledge of work processing, business software and spreadsheet applications

  • Bilingual: English and Spanish




 

We are actively interviewing for this position - Apply today and our hiring manager will follow up!


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Job Description


We are seeking a Dental Office Manager to become a part of our team part to full time position! We are looking for an experienced office manager who possesses the following abilities:

Management: one who can implement and improve on existing systems and continue a positive culture and environment for all

Excellent communication skills: one who can listen and relay information between patients and their families, team members, and owners

Character: one who possesses the maturity, integrity and accountability needed to manage and maintain a professional environment and provide a high level of care. Team Culture is utmost paramount importance in our office and we are seeking someone who is accountable and motivated. Growth is our motto!

Problem solving: one with an analytical mind who can come up with solutions and action plans when challenges arise

Responsibilities: will include the following duties: clerical, schedule management, patient hospitality, financial department (Accounts Payable and Receivable), system management (Payroll, End of the Month, Billing, etc.) and human resources.

Areas of competence include: computer savvy (dental software (DENTRIX), eclaims, word, excel, etc.), hospitality, conflict resolution and customer service.


Dental experience is preferred.

Hours: 3-5 days a week (30-40 hours / week)

Benefits: Competitive Compensation, medical benefits, vacation, sick, and retirement.



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Job Description


 


The Company: 



S.E.A. Construction, Inc. is a well-known, mid-size professional Design / Build remodeling firm, located in San Mateo, CA that specializes in residential renovations. For over 30 years, our team has helped over 3,500 clients in the Bay Area. We are searching for an experienced, outstanding, proactive individual to add to our team.  Our ideal candidate will be seeking long-term employment with a great company that promotes professional growth. This is a fast-paced, multi-faceted position with a stable, family-oriented company. It is a full-time position which may require some weekend and evening flexibility as the business requires.

Job Responsibilities:


The primary responsibilities of the Office Manager/ Executive Assistant will include, but are not limited to:


  • Performing all tasks associated with Office Management including, but not limited to:

    • Promoting and maintaining a positive, productive and professional office environment

    • Complying with all State and Federal requirements related to labor laws, 401K, and workers’ compensation forms and audits

    • Responsible for all administrative, payroll, employee and client files, and Design- team coordination

    • Acting as a main point of contact for all Incoming calls, clients, and sales

    • Acting as support and gatekeeper to the owner, including proactive management of multiple calendars

    • Providing a world-class, concierge level of customer service to clients, from the first phone call to the conclusion of their project 

    • Reviewing and responding to all forms of client correspondence professionally and draft legal contracts 

    • Knowledge of the construction, bidding, and building application process 



Job Requirements:



  • Preferred 5 years of administrative assistant experience in the Construction field

  • Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions. 

  • Highly-developed PC skills, including proficiency with Microsoft Word, Excel, Outlook, and construction management software, such as BuilderTrend

  • Strong organizational and administrative skills, with a “no job too big or small” attitude and the ability to anticipate, improvise, and adapt for optimal resolutions 

  • Excellent time management skills and ability to multi-task and prioritize work

  • Knowledge of payroll data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Professional and customer service-oriented experience and the ability to build relationships

  • Excellent oral and written communication skills -- able to communicate directly, concisely and diplomatically as required, and knowing how, when and what to communicate


Compensation and Benefits:



  • Competitive pay rates commensurate with experience – ($75,000-$95,000) 

  • Health Benefits, including Medical, Vision, and Dental

  • Paid Vacation and Holidays 

  • 401K Retirement Plan

  • A work environment that fosters learning and growing.



Due to the large number of applications we receive, only qualified candidates will be contacted. Thank you for your understanding. Learn more about S.E. A. Construction, Inc. at www.seaconstruction.com.



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