Jobs near Pleasanton, CA

“All Jobs” Pleasanton, CA
Jobs near Pleasanton, CA “All Jobs” Pleasanton, CA

Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.

POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.

  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy

  • Ability to work well in teams and use direct communication to express needs and priorities with

  • Strong initiative and self-starter with follow-through

  • Attention to detail, especially in editing and proofreading

  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations

  • Punctual, reliable, accountable

  • Must have good people skills and a positive attitude when communicating about LSS and its work

  • Comfort and experience dealing with numbers and elementary math

  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)

  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.

  • Strong knowledge of Microsoft Office Suite

  • Bachelor’s degree, one year fund-raising experience or office experience preferred

  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace

  • Ability to travel within Bay Area and Sacramento

  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings

  • Successfully pass a Criminal background and DMV check


Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications

  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic

  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program

  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration

  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations

  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services

  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.

  • Process gifts and grant payments, including bank deposits.

  • Coordinate with DA to ensure timely acknowledgement of gifts.


  • Assists as needed in planning, execute and track annual campaign 

General Administrative

  • Front desk reception duties

  • Prepare daily deposit logs

  • Maintain office filing for A/P & timesheets and other projects as needed

  • Matching checks with invoices and preparing checks for mailing

  • Pulling backup documentation for invoicing

  • Maintaining AB12 spreadsheet

  • Record in-kind gifts in tracking binder

  • Process mail daily and make post office runs

  • Maintain office supplies


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.


The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer

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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills

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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:

  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills

  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:

  • Other forms

Work Location:

  • One location


  • Flexible schedule

Hours per week:

  • 10-19

This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:

  • Handling cash

  • Invoicing customers

  • Processing payments

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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements

  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education

  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities

  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)

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Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:

  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:

  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.

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Job Description

 Permanent part-time position 3-4 days per week (Monday-Thursday) 4-6 hours per day.  Position is to work for one attorney in 3 attorney office, focusing on business and real estate transactions.   Congenial office in central Sunnyvale.  


Applicant should have the following:

  •  Detail-oriented,

  • self-starter, organized, and dependable 

  • Computer proficient.

  • Familiarity with timeslips, some transcription and litigation experience helpful

  • 2 years of legal experience required   

Days and hours are somewhat flexible (and candidate should be able to accommodate attorney vacation schedule).

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Job Description

Job Responsibilities as an Office Manager/Bookkeeper, you will classify, record and summarize numerical and financial data to compile and keep financial records. There will also be additional administrative assistant duties associated with this position.

Additional responsibilities for this manager position include:

  • Processing invoices for payments

  • Posting transactions to journals, ledgers and other records

  • Posting payroll data and preparing routine reports

  • Maintaining employee records Job Requirements Bookkeeper

  • Work with the Ownership team for the month/quarterly financial statements

This role will Assistant in both office management roles as well as General Accounting. As a Bookkeeper, you must have the basic mathematical aptitude. You must also be highly organized and communicative, as others will rely on the accuracy of your information to make key decisions. We are also seeking someone with a diverse background in software. Additional requirements of the Bookkeeper include:

• Minimum 3-5 years of experience in a similar role

• Bachelor’s degree, preferred


Company Description

Real-estate and Asset management company which has been in the business for over 40+years.

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The Company is seeking an Executive Assistant with 4+ years of relevant experience to support the firm’s operational professionals as well as manage the office operations. This position requires a highly organized, mature and motivated individual who will interface with both internal and external professionals at every level. This position has a path towards the Chief of Staff to the CEO. Responsibilities Aptitude to interact on a daily basis with both internal and external parties; Meeting organization, maintain meetings and activities for Executives. Coordinate travel scheduling, as well as its reimbursement in a timely manner; Assist with coordination of media appearances, speaking engagements and interviews; Preparing reports, email communication, and PowerPoint presentations; Provide meeting documentation; General office duties (i.e. filing, faxing, copying, letters, inbound/outbound phone calls, preparing/composing updates, supply room/kitchen stocking, mail sorting. ad hoc projects, etc.); Manage office operations, including ordering food for the kitchen, office supplies and managing copier and printer service relationships; Company events planning. Customer and investor meeting scheduling and on-site greeting. Candidate onsite interview scheduling. Office visitor greeting and sign-in. New hire orientation and onboarding process. Perform other business-related duties as needed in a timely manner. Qualifications Four (4) + years of strong, relevant work experience; Strong multi-tasking, follow-through skills and a sense of urgency with startup mindset; Must possess the confidence to interact one-on-one with the leadership team and/or intermediaries when necessary; Must exhibit a high degree of discretion as it relates to safeguarding confidential information; Ability to thrive in an independent, entrepreneurial, relatively unstructured environment; Excellent organizational, communication, problem solving and interpersonal skills; Proficient in Microsoft Office (Excel, Word, PowerPoint); Self-management and hands-on approach; and Flexible, polished, professional and outgoing.

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Please note that only candidates with an active P&C license and minimum 5 years of experience as a commercial lines insurance CSR or Account Manager will be considered for this position. To see all available positions at IOA, please visit our careers page at

Are you?

  • A licensed Commercial Lines Insurance Account Manager or CSR with at least five years of broker/agency experience?

  • Looking for a company where you will be treated with respect, be appreciated for your expertise and contributions, and have the opportunity to lead others?

  • Wanting to join an insurance industry leader that will invest in your professional development and help you reach your fullest potential?

  • Ready to take a leap forward in your career with a company that truly cares about growing people - and not just profits?

If so, we want to hear from you!

We?re Insurance Office of America, one of the nation?s largest privately held agencies. IOA was founded in 1988 with the idea that professional client service provided by knowledgeable, caring, and passionate people makes for a winning combination. Whether working at our home office in suburban Orlando, Florida, one of our branch offices across the US and London, or with one of our subsidiary companies, the continued growth of our nearly 1,000 employees is a testament to our belief that great things start with great people!

At IOA, we?re driven by our mission and core values. We work hard, but we have fun too. Workplace ideals like leading by serving, work/family life balance, and giving back to our community aren?t just clichs here ? they?re a part of who we are. We believe in helping people grow, develop and achieve their professional goals, so when you join the IOA team you truly become a partner in our shared success.

Great Reasons to Work at IOA include:

  • Competitive salaries and bonus earning potential

  • Great benefits, including company paid health insurance

  • Paid time off for holidays, vacations, and sick time

  • 401K with an employer match

  • Participation in our employee stock plan

  • Opportunities for professional growth and career progression

  • A culture that emphasizes respect for every individual

  • Company commitment to work/family life balance and community service

  • Teammates who share your drive for excellence

  • Knowing every day you are helping our clients protect their families and businesses

We?re looking for an experienced, licensed Commercial Lines Account Manager to join our Pleasanton, California branch team.

Commercial Lines Account Manager success factors include:

  • Effectively managing a high volume book of Commercial Lines Property & Casualty Insurance business, ensuring all required tasks are completed accurately and on-time

  • Growing client loyalty by building positive relationships and providing high levels of advocacy, world-class service, and professional communication, and being recognized by clients as a trusted advisor and advocate

  • Leading, directing, and developing a team of account support personnel, and earning the respect of all team members

  • Working effectively with producers

  • Ability and willingness to continually grow your insurance expertise, management/leadership skills, and followership skills

Qualified candidates will have:

  • 5+ years of commercial lines insurance agency/brokerage experience as a CSR or Account Manager

  • An active P&C license

  • Deep levels of commercial lines P&C insurance and industry experience

  • Exceptional customer service skills

  • Excellent multi-tasking, organizational, delegation and decision-making skills

  • Outstanding verbal/written communication skills

  • Ability to perform large work volumes with high degrees of accuracy

  • PC proficiency, including MS Office

  • Exceptional personal character, including a strong work ethic, positive attitude, and willingness to assist others at all times

If you're ready to take a leap forward in your career, please click below to apply. Any candidates meeting the qualification requirements for the Account Manager position will be contacted. We?re looking forward to hearing from you!

IOA is an Equal Opportunity Employer, and has been recognized as a great place to work by Business Insurance magazine, Florida Trend, and the Orlando Sentinel.

To learn more, please visit us at

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Job Description

Full Charge Master Office Manager

“A” Player only! Take charge, motivated, master office manager for a high pace, fast growth construction company (65+ employees) in the San Francisco Bay Area. Report directly to the owner and company controller. Company is in Hayward, CA. Our expectations are high, the compensation package is generous, our culture is best in class and we take care of our employees and customers. You will have ample support, coaching and time to understand and master the various deliverable required.

The ideal candidate is happy where he/she is currently employed but is interested in a more self-directed work environment and responsibility. We would like to hire someone who is interested in a career, not a job, who wants to do the work and be recognized for a job well done. 10-15 years of construction experience would be ideal. Massive flexibility and autonomy will require you to be very organized, efficient and structured with a commitment to accuracy, deadlines and performance.

This job entails, with the help of a strong office staff, the managing functions of A/P, payroll, accrual financial statement preparation, management and financial reporting/daily dashboards, financial analysis (Excel) and vendor relationships, and HR for 65+ employees.

The four main job requirements are:

1. Accounting

2. Reporting

3. WIP Analysis

4. Payroll

Among other things, you will be solely responsible for managing the following:

• Prepare and maintain all aspects of the internal accrual accounting (excluding tax returns and closing year-end adjustments)

• Verification, posting and payment of all accounts payable and vendor invoices (within discount period if available) including tracking account balances and verifying expenditures

• Verification, posting and collection of all Accounts Receivable

• Preparation, maintenance and balancing of General Ledger and reconciling entries

• Record/reconcile verify bank deposits

• Reconciliation bank statements

• Prepare and process payroll weekly, (timecards, salary, commission, bonus, vacation, accrued time off, sick leave, overtime and all year-end employee tax files)

• Payroll tax reporting, W2’s and Vendor 1099

• Preparation of monthly financial statements (Balance Sheet, Income Statement and

Statement of Cash Flow) in Accrual Accounting by the 10th of every month

• Written analysis of the monthly financial statements for trends, ratios and relationships (including variances from budget or prior period performance) and proactively report on findings for management review and corrective action

• Maintain all financial records (and supporting documents) in an orderly, robust, assessable filing system

• Maintain the Chart of Accounts established by the controller

• Prepare projections and/or budgets as well as financial analysis as needed and directed by


• Comply with all local, state and federal financial, industry and regulatory reporting requirements and licenses

• Maintain, audit and report on Petty Cash, cash sales, deposits and cashier drawer

• Preparation of Daily Flash Reports for General Manager, Owner and management

• Administration and maintenance of employee learning library, supplies for kitchen (free food for employees), Charity Center and retail/impulse goods

• Human Resources including maintenance and administration of employee files, documentation of employee files, employee handbook, employment risk and unemployment claims, health insurance

You must know and be proficient in:

• Construction Accounting

• Accrual Accounting

• Office application like Excel (Windows/PC)

Your duties will include being the primary point of communication contact for the owner in helping him direct and understand the daily operations of the business. (The owner has several other business and investment interests and therefore, does not physically office onsite.) You will be the primary liaison (eyes and ears) of the business for the owner.

Qualities and Characteristics: Integrity, loyalty, confidentiality, honest, emotional maturity, strong work ethic, conscientious, high internal emotional need to succeed, proactive, independent, self-directed and self-motivated (low maintenance), organized, strong follow thru and follow-up skills, articulate (a good writer/communicator), detail oriented, and high personal standard of excellence.

Communication of Culture

“If you can commit to and live with these principles, then you’re the type of person who will be successful and help our company thrive. If you feel this level of accountability is not right for you, that you’re not willing or able to engage with us at this level and take the steps necessary to do what you say you are going to do and be accountable for your actions…. In other words, live “Above the Line”, then we are not a good fit and you don’t belong here with us. We understand that not every person is ready for this level of commitment, and we appreciate the honesty of those who decide this is not the right place for them. On the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following Above the Line principles:

· Accountability: See It, Own It, Solve It, Do It

· Become part of the solution

· Respect for others and their feelings

· Act now!

· Ask the question: “What else can I do?”

· Ask the question: “What coaching do you have for me? ... What can I do better?”

· Personal ownership

· Reject average

· Show others that you care (This is the most important one)

Our business culture is defined by three simple rules:

1. Do the right thing

2. Do the best you can

3. Show others that you care.

If you are qualified and interested in helping us continue our thirty years of profitable success, please send us a cover letter which tells us about you, your work experience, how that experience will support you in being successful with our company and why you are the best person to join our team and do the work this job entails. This position is available immediately (effective October 19, 2019). We have the ability to wait for the right person and would expect that would include the appropriate notice to your current employer.

Email: Phone: 510-674-2607

Company Description

PMK Contractors is a rapidly growing Paving, Grading, and Excavation company with a long pedigree. The company has already developed a distinctive culture as a close-knit family with a single goal: Delivering outstanding services to every customer throughout the Bay Area.

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Job Description

 Essential Functions:

·         Oversees internal operations, ensuring office/administrative procedures and processes are achieving desired results

·         Directly responsible for Quickbooks maintenance

·         Billing/Accounts Receivable

·         Accounts Payable

·         Employee timekeeping and payroll entry

·         HR oversight and coordination with external HR Consultant

·         Coordination with external bookkeeper

·         Contracts management including HOA agreement management

·         Customer/project co-ordination and scheduling, maintenance of Insightly CRM

·         Manage insurance policies and DMV requirements

·         Owner special projects as needed

·         Supervises office assistant

·         Answer phones, assist with resolving customer problems, other tasks required to ensure a smooth-running office

Required Knowledge, Skill and Experience:

·         10+ years Office Management/Bookkeeping experience 

·         Excellent customer service and managerial skills required

·         Current computer skills

·         This position is responsible for ensuring smooth operation of all aspects of the office/administrative duties within the company and customer service standards are met or exceeded

·         Experience managing employees helpful

·         Some college, emphasizing business and accounting, or equivalent, desired

·         Fluent in spoken and written English required

·         Bi-lingual in Spanish is helpful but not required

Company Description

BBSI Connect has over 250 clients in a variety of industries and is simply connecting good candidates with great clients - for FREE. We have real people reviewing resumes-no navigating websites or worrying about keyword searches. If this job is not right for you but you are looking for a position, send us your resume and let's talk!

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Job Description

Summary: Fast growing construction company looking for a part time Office Manager. Our highly motivated design build company strives for excellence in everything that we do. Attention to detail and quality management are key components to our success. One of our core values is a willingness to learn with a positive attitude in everything that we do. 

Position Details: Hourly, Monday through Friday (flexible on hours within reason – start at 8 or 9am), Pay Range $50-65K annually

Job Duties (include, but not limited to):

  • Reports to CEO and supports office team.

  • Receptionist duties.

  • Secretarial job duties – note taking, meeting minutes, letter writing, scanning & filing, creation of company forms, communications within company, company calendar scheduling.

  • Preparing documents for new hires.

  • Act as administrator on all company platforms -- GSuite, Co Construct, Slack, Microsoft, Vonage.

  • IT help as needed – company phones, printers, laptops, etc.

  • Enter in office To Do’s for office staff members in Co Construct. Follow up on their tasks as needed.

  • Office supply inventory – process orders through Materials Manager.

  • Assisting the CEO and Construction Management team -- Clean and organize files and desk, set reminders and schedule appointments. Assist with delegated tasks.

  • Act as a resource to all employees.

  • Company event planning -- set up company functions, as well as prepare for client/vendor meetings.

  • Run occasional errands.

  • Responsible for keeping the office clean and tidy.

  • Customer service -- for clients, vendors, and employees.

Requirements (include, but not limited to):

  • Minimum of 10 years of experience in an Office Manager role.

  • Type > 60 words per minute.

  • Being a notary is a preference, but not essential.

  • Project Management skills.

  • Proficient in Word, Excel, and GSuite software.

  • Familiarity with Co Construct software is preferable, but not required.

  • Ability to switch tasks easily, and work in a fast paced, changing environment.

  • Must be supportive, patient, as well as assertive.

  • Good communication skills: written, oral, pleasing phone manner.

  • Professional, friendly demeanor. Able to collaborate and be a team player.

  • Mathematical abilities.

  • Show initiative and think on your feet. Quick learner.

  • Clean drivers license.

  • Background check (company policy).

Please only apply if you are a legal citizen. 

Rate dependent on level of experience. 

Company Description

DRB Homes and Design is an East Bay construction company made up of an amazing group of people. We have been fortunate enough to land jobs that allow us to get creative and build one-of-a-kind features in luxury homes.

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Job Description

We are seeking an Office Manager / Customer Service Representative to join our team! You will be responsible for helping customers by providing product and service information and resolving technical issues.


  • Handle customer inquiries and complaints

  • Provide information about the products and services

  • Troubleshoot and resolve product issues and concerns

  • Document and update customer records based on interactions

  • Develop and maintain a knowledge base of the evolving products and services


  • Previous experience in customer service, sales, or other related fields

  • Ability to build rapport with clients

  • Ability to prioritize and multitask

  • Positive and professional demeanor

  • Excellent written and verbal communication skills

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Job Description


We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


  • Greet and welcome visitors at the front desk with warmth and professionalism

  • Operate a telephone system, screen and forwarding incoming phone calls

  • Manage the access control to building, ID card processing and Visitor Log

  • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

  • Manage schedule for multiple conference rooms

  • Coordinate staff meetings, facilities and catering

  • Plan and coordinate company events

  • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

  • Maintain company directory by region and department

  • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

  • Provide administrative support for the office staff and field employees

  • Support finance team to process expense reports using the internal expense system (Concur)

  • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

  • Resolve organization travel related technical conflicts as needed

  • Provide clerical support filing, scanning, copying, and related tasks

  • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

  • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

  • Establish and monitor procedures for record keeping

  • Perform other tasks as directed by Director Systems and Processes and Executives


  • Bachelor’s Degree required

  • 3+ years of Management Experience

  • 2+ years Travel Arrangements Experience

  • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

  • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

  • Concur Experience is a plus

  • Excellent attention to detail and organization

  • Excellent spelling and grammar

  • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

  • Ability to multi-task while still performing and completing high quality work

  • Sense of urgency and capable of prioritizing

  • Solid job tenure and work ethic

  • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

  • The employee must be able to remain in a stationary position 50% of the time.

  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

  • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

  • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


In addition to medical, dental and vision, with 401K and employer contributions, we also offer:

  • Excellent team work environment and company culture.

  • Fully stocked kitchen with food and refreshments and premium coffee

  • Monthly catered company events for team and relationship building.

  • 3 floating holidays included from the standard holidays

DirectLine is an Equal Opportunity Employer

Company Description

Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.

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Job Description

We are currently seeking ​a Full Charge Bookkeeper/Office Manager to join our team.


  • Balance and prepare deposit for daily sales

  • AP and GL entries

  • Monthly bank & credit card statement reconciliations

  • Process bi-weekly payroll

  • Compute and pay sales tax

  • Human Resources: Process new hires/terminations; maintain employee records; report and followup on workers' comp and libility claims; track employee uniforms, store equipments and supplies;

  • Other non-accounting duties as requested by owner


  • Minimum 3 years related accounting experience

  • Ability to prioritize and multitask

  • Independent, self-starter, problem solver

  • Solid verbal and written communication skills

  • Strong organizational skills

  • Deadline and detail-oriented

  • Proficiency in QuickBooks, Sage and Microsoft Office

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Job Description

Office managers essentially ensure the smooth running of an office on a day-to-day basis and will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. 

Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities typically include:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time

  • Manage contract and price negotiations with office vendors, service providers, and office lease

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved

  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

  • Responsible for recruiting staff for the office and providing orientation and training to new employees

  • Responsible for ensuring office financial objectives are met by preparing the annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

  • Participate actively in the planning and execution of company events

  • Responsible for developing standards and promoting activities that enhance operational procedures

  • Design and implement filing systems. Ensure filing systems are maintained and current

  • Establish and monitor procedures for record-keeping. Ensure security, integrity, and confidentiality of data

  • Maintain a safe and secure working environment

  • Booking transport and accommodation

  • Supervising and monitoring the work lists of vendors

  • ensuring that health and safety policies are up to date


  • Proven office management, administrative or assistant experience

  • Knowledge of office management responsibilities, systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • Knowledge of accounting, data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Computer skills and knowledge of office software packages

Key skills for office managers

  • Reliability and discretion: you will often learn of confidential matters

  • Adaptability

  • Communication, negotiation and relationship-building skills

  • Organizational skills, Time Management

  • IT skills

  • Problem-solving skills

  • Initiative

  • Leadership and the ability to ‘make things happen’

  • Budgeting skills

  • Attention to detail


Company Description

We are a subsidiary of a UK based Engineering Design and Recruitment Group, with a primary focus on the Transportation sector.

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Job Description

We are working with an established cyber security firm in Livermore looking for an experienced accountant to help manage their growing organization. This position reports to the CEO and will need to have a background in Accounting as well as Human Resources to help assist in general HR matters. General duties include the financial preparation and analysis of accounts and reporting of financial variances and inaccuracies. Corrective action implementation and adherence to financial and tax regulations is essential and a CPA is preferred. Excellent compensation will be offered for qualified candidates. Please reply with an updated resume to schedule a phone interview.

Primary Responsibilities:

• Financial Statement Monthly/Quarterly Closing

• Prepare assigned account reconciliations and related analysis on a monthly/quarterly basis to identify potential discrepancies in account balances • Prepare fluctuation analysis with explanations for trended numbers

• Participate in quarterly review procedures and annual audit, providing information and answers to auditor requests and inquiries

• Prepare supporting schedule for assigned areas for 10Q/10K filing purpose, maintain/track financial Statement Closing checklists

• Monitor compliance with GAAP and company procedures and proactively communicate identified accounting/financial and control issues to Management

• Provide financial support to all users as required

Maintain fixed asset system and depreciation schedules

• Prepare month end journal entries and related support

• Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports

• Reconcile General Ledger to Subledger for fixed assets

• Review invoices and purchase requisition for appropriate coding to assigned departments

• Assess property, plant and equipment for impairment triggers and perform appropriate impairment tests when necessary. Provide schedules, support, and analytics for year-end financial audit

• Track capital expenditures in comparison to the budget and expenditure approvals

• Review invoices and identify prepaid accounts, correct improper posting

• Prepare reconciliations for various assets accounts

• Post amortization journal entries

• Responsible for development/maintenance of cost accounting processes and related compliance with SOX 404B.

• Preparation of sales tax returns for U.S. entity which includes monitoring and verifying reports to system generated sales tax returns for accuracy on purchasing accounting

• Assist E-filing all sales and use tax returns timely meeting all required state deadlines

• Prepare balance sheet reconciliations of month-end tax accruals related to sales and use tax

• Assist with audits, exposure analyses, refund analyses, jurisdiction notices, and other matters as assigned.


  • Four year degree in Finance/Accounting preferred

  • Excellent organizational, problem-solving, project management and communication skills

  • Experience with tech companies

Company Description

Search Partners is a boutique sales and marketing recruiting firm with offices in Orange County and Palo Alto, CA. We work with growing start ups in tech and are truly passionate about the individuals we work with.

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Job Description



Global Security Management Agency is looking for professional security officers to work part time or full time at high profile fast paced locations. Now is your chance to work with a rapidly growing high quality team of security service professionals. We are a Native-American, Veteran owned business and work tirelessly to support our security officers. To access more job positions in all of our service areas, visit the Global Security Management Agency website at to apply!!!


  • Secure premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points; permitting entry.

  • Prevent loss and damage by reporting irregularities; informing violators of policy and procedures; admonishing trespassers.

  • Complete reports by recording observations, information, occurrences, and surveillance activities; interviewing witnesses; obtaining signatures.

  • Maintain organization's stability and reputation by complying with legal requirements.

  • Contribute to team effort by accomplishing related results as needed.

Minimum Requirements:

  • Valid California Guard Registration Card

  • Clean DMV record

  • Clear criminal history

  • Drug Free

**Please do not apply if you do not meet the minimum requirements above**

Other Requirements:

  • Flexibility in working varied shifts

  • At least two years experience

  • High degree of maturity

  • Critical thinking skills

  • Speak, read and write English proficiently

  • Surveillance Skills

Company Description

At Global Security Management Agency (GSMA), we strive to provide the best service in the industry to our clients with the help of you and the rest of our security team! GSMA is a Federal 8(a), Small Disadvantaged Native American Business, Veteran owned and operated “S” Corporation headquartered in Antioch, CA.

Founded in 1993 and later incorporated in 1997, GSMA is a regional contract security provider in Northern and Southern California. A proven security management entity that successfully and consistently maintains simultaneous 24-hour operations in Long Beach, Sunnyvale, San Jose, Richmond, Oakland, San Francisco, Antioch, Vallejo and Stockton.

GSMA has a range of security guards and staff including unarmed security officers, armed security officers, mobile patrol officers, dispatchers, field inspectors and event staff. Currently, GSMA competes in the retail shopping center, special events, sea-port terminal, heavy manufacturing, commercial real estate and commercial residential market segments.

GSMA has existing market share in Orange County, Santa Clara County, Alameda County, Contra Costa County and San Joaquin County. We intend to aggressively expand our targeted industry segments which include government, public utilities and health care.

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Job Description

We are looking for a dynamic, self-motivated person to manage our busy office. You will be responsible for managing the office staff on a daily basis and make sure they are on track with all day to day tasks and duties.  You will be responsible for, but not limited to, all accounts payable and receivables, reconciling QuickBooks daily, payroll, record retention, procedure implementation and documentation as well as assisting with dispatching and answering the phones as needed.

You must be computer literate with the ability to learn and work with various software programs.  Above average to expert skill level with QuickBooks, is mandatory.  If not please do not apply for this position.

Fluency with Microsoft is required with strong Excel, Word and Outlook skills.  An Associates degree with an Accounting background and/or several years’ experience is preferred.

Marketing and social media experience is a definite plus.  Daily management of our social media platform and monitoring of our online presence is a need we are looking to fill.

We are looking for a strong team player to join our team.  Someone who can properly manage and supervise our Office Staff and the day to day operations.  If you think you can be that person, we would love to hear from you.

Pay depending upon experience.

Principals only: Recruiters please do not contact this job post.

Benefits:  Health, dental, and 401k (after probation period. Pay is based on experience).

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Job Description

 General Summary:

POS Supply Solutions is a multi-channel (B2B) distributor of supplies for Point-of-Sale systems and specialty printers. We are looking for an organized and self-motivated person to step in and shine as our Office Administrator. In this newly created position, you will provide leadership and operational direction for our Concord, CA office, and will report directly to the COO. You will play a critical role in both front-line customer engagement, as well as providing administrative support and oversight to our operations team. We need an enthusiastic individual who is a natural leader and whose passion for delivering outstanding service is immediately recognizable. To be successful in this position you need to be outgoing, detail-oriented, self-confident, and have excellent communication skills.


Who You Are:

  • You are eager to embrace POS Supply’s Core Values and Core Focus (see below).

  • You are Hungry, Humble and Smart.

  • You derive great personal reward by making every customer’s engagement outstanding.

  • You are punctual, dependable, and place high value on personal RESPONSIBILITY.

  • You greatly value the success of the TEAM, and cheerfully contribute where needs arise.

  • You believe great leadership is rooted in Service & you demonstrate that every day.

  • You gracefully handle chaos without compromising attention to detail.

  • You are known for your exceptional communication and follow-through skills.


Who We Are:

We are passionate about wowing our customers every day. We are a Service-First company that sells point of sale and specialty printer supplies. We enjoy sharing our product expertise and helping customers find right-fit solutions. We strive to be Fun and Enjoyable to do business with. We are detail oriented. We offer the highest quality product with the fastest response and deliveries in the industry. Culture matters greatly to us. Our Core Values are simple – and are the building blocks for everything we do:


  • Keep Getting Better

  • Build Strong Relationships

  • Deliver Outstanding Service

  • Bring Positive Energy


Office Administrator Responsibilities:


Act as primary liaison between our Concord, CA and Boston, MA offices.

Answer customer phone calls, respond to emails, and enter sales orders - quickly & efficiently.

Supervise and provide backup for all operations tasks to ensure maximum team productivity.

Keep the team “rowing in the same direction”.

Provide assistance and support to customers, vendors and partners.

Be the champion of all core company processes.

Manage office supplies and office equipment needs.

Diagnose and solve issues / bottlenecks.

Promote health, wellness, and fun in the office.


Office Administrator Requirements:


A bachelor's degree or equivalent.

4 or more years of experience in office administration & management.

Supervisory experience is strongly preferred.

Ability to properly diagnose issues, come up with solutions, and execute solutions to completion.

Strong computer & software skills, including Google G-Suite (gmail, calendar, sheets, drive).

Familiarity with ERP/Accounting/Logistics/Shipping software (NetSuite experience preferred).

Track record of excellent verbal and written communication.

Must “Bring Positive Energy” to the office environment.


Excellent compensation & benefits package, paid time off, holidays, and more.

Salary Commensurate with Experience. References Required.

Company Description

POS Supply Solutions is a premier distributor of high quality point-of-sale (POS) and transaction-based supplies. We serve a full spectrum of markets including hospitality, retail, financial, petroleum, medical, wireless and more. Our supply solutions are found in applications from cash registers and fuel pumps to ATMs, Kiosks, Casinos, Taxis, Pay-and-Display Tickets and more. Whether the need is standard cash register rolls, custom printed receipts, credit card imprinters, swipe terminal cleaning cards or POS printer ribbons - POS Supply Solutions is the complete source for high-quality transaction supplies.

point of sale supplies, receipt paper, thermal paper rolls, bond paper rolls, atm paper, thermal labels, pos system supplies, pos ribbons, credit card supplies, thermal paper rolls, pos printers.

Since 1999, POS Supply Solutions has worked with thousands of individuals and companies to ensure they receive the point of sale supplies needed for successful and efficient business operations.

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Job Description

We are a busy, multi-specialty dental office looking for our new office manager! 

Dental experience is required. Experience with dental specialties is preferred. Above all else, we are looking for someone who will provide outstanding service and care to our patients. 

Your responsibilities will include:

  • schedule management for doctors and staff

  • clinical schedule management for doctor productivity 

  • hygiene recall

  • tracking new patients

  • updating patient paperwork and data entry

  • discussing treatment options and financial arrangements

  • collecting payments

  • checking patients in and out

  • other general office duties as needed

This position is full time and available immediately. We offer an annual salary, paid time off, medical, dental, vision and life insurance options, as well as 401K plan. 

If you feel you would be a good fit for this position, please apply today! 

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Job Description

 Oversee our HR policies, hiring and implementation, and oversee general office management.  We are a small, but growing, technology development and manufacturing firm requiring only 5-10 new employees over the next year.   Our ideal hire for this position will be able drive our hiring and on-boarding process, and add general office management, potentially including coordinating our accounting and legal needs. 

HR Responsibilities:

  • Coordinate job requests and hiring

  • Interface and manage recruiters and job boards

  • Manage on-boarding process for new hires

  • Manage and work with our online HR platform, Gusto

General Office Responsibilities:

  • Coordinate daily needs of employees

  • Interface with facilities, utilities and service providers

  • General admin support, as needed by other managers


Company Description

Cellpoint develops and manufactures technology-based products with a concentration on commercial IoT hardware and software platforms. Our project and engineering teams work closely to tackle interesting and challenging problems for our clients. We are growing rapidly and have opportunities for experienced engineers and project managers.

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Job Description

For design and build firm need office manager with experience working with construction people and subcontractors managing office controlling salesforce and other inventory facilities preferably speaking Spanish

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Job Description


We are seeking an HR Generalist/Office Manager to be part of our team!


Primary Responsibilities:

· Perform a broad range of HR operation and employee relation functions for a 50 person Company.

· Manage logistics of recruiting process including posting job openings, screening resumes, coordinating interviews with candidates, and processing offer letters.

· Manage employee on-boarding process including employee orientation, coordinating equipment and access for new employee, obtaining payroll information and arrange for proper training.

· Administer health and welfare plans, including enrollments, changes and terminations.

· Administer performance review and termination processes.

· Collaborate cross-functionally with Payroll to process any employee changes including compensation, benefit changes and corrections, hires and terminations.

· Track and maintain Sexual Harassment Training Certification.

· Ensure that Company is compliant with all applicable HR laws and regulations.

· Provide administrative support to office employee (i.e. travel coordination, set-up meetings.)

· Purchase and maintain office supplies. Coordinate with Accounts Payable on office expenses.

· Coordinate onsite company functions such as holiday parties, birthday celebrations, etc.


Minimum Requirements:

· Experience as an HR generalist, assistant or relevant human resources position

· Up to date knowledge of labor law requirements.

· Excellent computer skills, including Microsoft Office suite

· Strong oral and written communication skills


Preferred Requirements:

· BS degree in Human Resources or related field

· Knowledge of iSolved HR system

· Basic accounting knowledge, including QuickBooks


Company Description

Pace Funding Group is a national leader in affordable financing products for renewable energy and energy efficiency projects that will help move America toward a clean energy model. We offer the Property Assessed Clean Energy (PACE) model, an innovative, low-cost financing solution that helps homeowners make improvements that dramatically reduce their energy and water use -- and repay on their property taxes. PACE was named by Scientific American as one of the top 20 ideas that can change the world. Pace Funding Group is aggressively expanding PACE and other program offerings in California and nationwide.

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Job Description


Entry Level Assistant Manager Needed for New Office Expansion

Degree, No Experience? Experience, No Degree?

We just expanded to a new location in the area.


We are looking for 8 individuals for entry level in all aspects of our business such as:








We are an advertising company with exceptional customer service that offers financial rewards and promotions determined by performance. Our clients need high energy, upbeat individuals with great customer service skills to represent them.

We are planning large-scale expansion for this year, and we are in need of new ENTRY LEVEL management trainees with fresh ideas.

We provide competitive pay and all openings are entry-level - ideal for graduates or individuals looking for a career change.

Entry Level Candidates who live in the area will be taken under immediate consideration.

Due to high demand from our clientele, the ideal candidate must be able to start immediately.

With double digit employment in a shrinking economy it’s hard to know which way to go. The one thing you can always invest in is yourself. We only promote from within, which means we invest in developing our people from entry level up, instead of hiring someone into management. Upward mobility is based on performance, not seniority. All of our employees begin entry-level and have equal opportunity for advancement.

Our ideal Entry Level Candidate will be outgoing, with a great attitude, exceptional work ethic and will have a strong desire to develop their sales and marketing skills. Join the stability of a growing field. Our clients are in recession- proof industries and need us to help them grow.

We believe that it is important to know all aspects of the business. Therefore, NO EXPERIENCE NECESSARY and everyone will go through FULL TRAINING with all tools provided! Be ready to learn Sales, Promotions and Marketing.

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Job Description

Our client, a tech start-up that specializes utilizing artificial intelligence to build consumer applications, is seeking an Office Manager/Executive Assistant to join their close-knit team in Palo Alto! In this role, you will support the two co-founders and assist with recruiting efforts, while also attending to office management duties. Our ideal candidate is one who is adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.


This is a 4-month contract role.


What you’ll do:

  • Schedule interviews between hiring team and candidates

  • Act as liaison during the hiring process

  • Handle all paperwork and contracting associated with on-boarding

  • Address general office upkeep and acting as main liaison with facilities/maintenance staff

  • Calendar management and coordination, prioritizing according to importance

  • Book travel and submit expense records

  • Answer and screen incoming phone calls

  • Perform additional office management and recruiting tasks as needed


What you’ll need:

  • College degree required

  • Previous recruiting or human resources experience preferred

  • Previous experience in high-level administrative support

  • Strong organizational skills

  • Ability to work independently and efficiently with minimal direction

  • Proven multitasking skills and the talent to meet strict deadlines

  • Highly engaging and outgoing demeanor; excellent people skills


Please submit your resume for immediate consideration.


You can use to collect and manage your references for free and share them with us or anyone else you choose.


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.

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