Job Title: Development Administrative Assistant
Location: Concord CA
Classification: Non-Exempt Regular Full Time with Benefits
Reports to: Office Manager
Annual Salary: $36,000 – $38,000
AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.
MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.
QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.
Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).
The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.
The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Lutheran Social Services is an Equal Opportunity Employer
I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business.
This position is for someone that is looking to make some extra cash, available at periodic times (every week or so) for errands and tasks, works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary.
Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.
Responsibilities and Duties
* Administrative duties include, but are not limited to:
Qualifications and Skills
* Fall & Spring Term (ends 6/20/2020 )
Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.
At least 2 and as many as 4 of the above mentioned days to fit your schedule.
We are flexible.
* Summer Term
Monday through Friday, 8:30 am - 4:30 pm.
At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.
* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.
We look forward to meeting you soon.
Job Type: Part-time
Salary: $18.00 to $25.00 /hour
Hours per week:
This Job Is:
Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?
The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels! Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.
We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.
Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.
Required Experience & Education
Essential Duties & Responsibilities
Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.
The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.
Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.
The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!
Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.
As a Front Desk Professional, you will be expected to:
Woodhouse Perks include:
The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.
Permanent part-time position 3-4 days per week (Monday-Thursday) 4-6 hours per day. Position is to work for one attorney in 3 attorney office, focusing on business and real estate transactions. Congenial office in central Sunnyvale.
Applicant should have the following:
Days and hours are somewhat flexible (and candidate should be able to accommodate attorney vacation schedule).
Job Responsibilities as an Office Manager/Bookkeeper, you will classify, record and summarize numerical and financial data to compile and keep financial records. There will also be additional administrative assistant duties associated with this position.
Additional responsibilities for this manager position include:
This role will Assistant in both office management roles as well as General Accounting. As a Bookkeeper, you must have the basic mathematical aptitude. You must also be highly organized and communicative, as others will rely on the accuracy of your information to make key decisions. We are also seeking someone with a diverse background in software. Additional requirements of the Bookkeeper include:
• Minimum 3-5 years of experience in a similar role
• Bachelor’s degree, preferred
The Company is seeking an Executive Assistant with 4+ years of relevant experience to support the firm’s operational professionals as well as manage the office operations. This position requires a highly organized, mature and motivated individual who will interface with both internal and external professionals at every level. This position has a path towards the Chief of Staff to the CEO. Responsibilities Aptitude to interact on a daily basis with both internal and external parties; Meeting organization, maintain meetings and activities for Executives. Coordinate travel scheduling, as well as its reimbursement in a timely manner; Assist with coordination of media appearances, speaking engagements and interviews; Preparing reports, email communication, and PowerPoint presentations; Provide meeting documentation; General office duties (i.e. filing, faxing, copying, letters, inbound/outbound phone calls, preparing/composing updates, supply room/kitchen stocking, mail sorting. ad hoc projects, etc.); Manage office operations, including ordering food for the kitchen, office supplies and managing copier and printer service relationships; Company events planning. Customer and investor meeting scheduling and on-site greeting. Candidate onsite interview scheduling. Office visitor greeting and sign-in. New hire orientation and onboarding process. Perform other business-related duties as needed in a timely manner. Qualifications Four (4) + years of strong, relevant work experience; Strong multi-tasking, follow-through skills and a sense of urgency with startup mindset; Must possess the confidence to interact one-on-one with the leadership team and/or intermediaries when necessary; Must exhibit a high degree of discretion as it relates to safeguarding confidential information; Ability to thrive in an independent, entrepreneurial, relatively unstructured environment; Excellent organizational, communication, problem solving and interpersonal skills; Proficient in Microsoft Office (Excel, Word, PowerPoint); Self-management and hands-on approach; and Flexible, polished, professional and outgoing.
Please note that only candidates with an active P&C license and minimum 5 years of experience as a commercial lines insurance CSR or Account Manager will be considered for this position. To see all available positions at IOA, please visit our careers page at www.ioausa.com/jointheteam/search-careers.
A licensed Commercial Lines Insurance Account Manager or CSR with at least five years of broker/agency experience?
Looking for a company where you will be treated with respect, be appreciated for your expertise and contributions, and have the opportunity to lead others?
Wanting to join an insurance industry leader that will invest in your professional development and help you reach your fullest potential?
Ready to take a leap forward in your career with a company that truly cares about growing people - and not just profits?
If so, we want to hear from you!
We?re Insurance Office of America, one of the nation?s largest privately held agencies. IOA was founded in 1988 with the idea that professional client service provided by knowledgeable, caring, and passionate people makes for a winning combination. Whether working at our home office in suburban Orlando, Florida, one of our branch offices across the US and London, or with one of our subsidiary companies, the continued growth of our nearly 1,000 employees is a testament to our belief that great things start with great people!
At IOA, we?re driven by our mission and core values. We work hard, but we have fun too. Workplace ideals like leading by serving, work/family life balance, and giving back to our community aren?t just clichs here ? they?re a part of who we are. We believe in helping people grow, develop and achieve their professional goals, so when you join the IOA team you truly become a partner in our shared success.
Great Reasons to Work at IOA include:
Competitive salaries and bonus earning potential
Great benefits, including company paid health insurance
Paid time off for holidays, vacations, and sick time
401K with an employer match
Participation in our employee stock plan
Opportunities for professional growth and career progression
A culture that emphasizes respect for every individual
Company commitment to work/family life balance and community service
Teammates who share your drive for excellence
Knowing every day you are helping our clients protect their families and businesses
We?re looking for an experienced, licensed Commercial Lines Account Manager to join our Pleasanton, California branch team.
Commercial Lines Account Manager success factors include:
Effectively managing a high volume book of Commercial Lines Property & Casualty Insurance business, ensuring all required tasks are completed accurately and on-time
Growing client loyalty by building positive relationships and providing high levels of advocacy, world-class service, and professional communication, and being recognized by clients as a trusted advisor and advocate
Leading, directing, and developing a team of account support personnel, and earning the respect of all team members
Working effectively with producers
Ability and willingness to continually grow your insurance expertise, management/leadership skills, and followership skills
Qualified candidates will have:
5+ years of commercial lines insurance agency/brokerage experience as a CSR or Account Manager
An active P&C license
Deep levels of commercial lines P&C insurance and industry experience
Exceptional customer service skills
Excellent multi-tasking, organizational, delegation and decision-making skills
Outstanding verbal/written communication skills
Ability to perform large work volumes with high degrees of accuracy
PC proficiency, including MS Office
Exceptional personal character, including a strong work ethic, positive attitude, and willingness to assist others at all times
If you're ready to take a leap forward in your career, please click below to apply. Any candidates meeting the qualification requirements for the Account Manager position will be contacted. We?re looking forward to hearing from you!
IOA is an Equal Opportunity Employer, and has been recognized as a great place to work by Business Insurance magazine, Florida Trend, and the Orlando Sentinel.
To learn more, please visit us at www.ioausa.com.
Full Charge Master Office Manager
“A” Player only! Take charge, motivated, master office manager for a high pace, fast growth construction company (65+ employees) in the San Francisco Bay Area. Report directly to the owner and company controller. Company is in Hayward, CA. Our expectations are high, the compensation package is generous, our culture is best in class and we take care of our employees and customers. You will have ample support, coaching and time to understand and master the various deliverable required.
The ideal candidate is happy where he/she is currently employed but is interested in a more self-directed work environment and responsibility. We would like to hire someone who is interested in a career, not a job, who wants to do the work and be recognized for a job well done. 10-15 years of construction experience would be ideal. Massive flexibility and autonomy will require you to be very organized, efficient and structured with a commitment to accuracy, deadlines and performance.
This job entails, with the help of a strong office staff, the managing functions of A/P, payroll, accrual financial statement preparation, management and financial reporting/daily dashboards, financial analysis (Excel) and vendor relationships, and HR for 65+ employees.
The four main job requirements are:
3. WIP Analysis
Among other things, you will be solely responsible for managing the following:
• Prepare and maintain all aspects of the internal accrual accounting (excluding tax returns and closing year-end adjustments)
• Verification, posting and payment of all accounts payable and vendor invoices (within discount period if available) including tracking account balances and verifying expenditures
• Verification, posting and collection of all Accounts Receivable
• Preparation, maintenance and balancing of General Ledger and reconciling entries
• Record/reconcile verify bank deposits
• Reconciliation bank statements
• Prepare and process payroll weekly, (timecards, salary, commission, bonus, vacation, accrued time off, sick leave, overtime and all year-end employee tax files)
• Payroll tax reporting, W2’s and Vendor 1099
• Preparation of monthly financial statements (Balance Sheet, Income Statement and
Statement of Cash Flow) in Accrual Accounting by the 10th of every month
• Written analysis of the monthly financial statements for trends, ratios and relationships (including variances from budget or prior period performance) and proactively report on findings for management review and corrective action
• Maintain all financial records (and supporting documents) in an orderly, robust, assessable filing system
• Maintain the Chart of Accounts established by the controller
• Prepare projections and/or budgets as well as financial analysis as needed and directed by
• Comply with all local, state and federal financial, industry and regulatory reporting requirements and licenses
• Maintain, audit and report on Petty Cash, cash sales, deposits and cashier drawer
• Preparation of Daily Flash Reports for General Manager, Owner and management
• Administration and maintenance of employee learning library, supplies for kitchen (free food for employees), Charity Center and retail/impulse goods
• Human Resources including maintenance and administration of employee files, documentation of employee files, employee handbook, employment risk and unemployment claims, health insurance
You must know and be proficient in:
• Construction Accounting
• Accrual Accounting
• Office application like Excel (Windows/PC)
Your duties will include being the primary point of communication contact for the owner in helping him direct and understand the daily operations of the business. (The owner has several other business and investment interests and therefore, does not physically office onsite.) You will be the primary liaison (eyes and ears) of the business for the owner.
Qualities and Characteristics: Integrity, loyalty, confidentiality, honest, emotional maturity, strong work ethic, conscientious, high internal emotional need to succeed, proactive, independent, self-directed and self-motivated (low maintenance), organized, strong follow thru and follow-up skills, articulate (a good writer/communicator), detail oriented, and high personal standard of excellence.
Communication of Culture
“If you can commit to and live with these principles, then you’re the type of person who will be successful and help our company thrive. If you feel this level of accountability is not right for you, that you’re not willing or able to engage with us at this level and take the steps necessary to do what you say you are going to do and be accountable for your actions…. In other words, live “Above the Line”, then we are not a good fit and you don’t belong here with us. We understand that not every person is ready for this level of commitment, and we appreciate the honesty of those who decide this is not the right place for them. On the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following Above the Line principles:
· Accountability: See It, Own It, Solve It, Do It
· Become part of the solution
· Respect for others and their feelings
· Act now!
· Ask the question: “What else can I do?”
· Ask the question: “What coaching do you have for me? ... What can I do better?”
· Personal ownership
· Reject average
· Show others that you care (This is the most important one)
Our business culture is defined by three simple rules:
1. Do the right thing
2. Do the best you can
3. Show others that you care.
If you are qualified and interested in helping us continue our thirty years of profitable success, please send us a cover letter which tells us about you, your work experience, how that experience will support you in being successful with our company and why you are the best person to join our team and do the work this job entails. This position is available immediately (effective October 19, 2019). We have the ability to wait for the right person and would expect that would include the appropriate notice to your current employer.
Email: email@example.com Phone: 510-674-2607
· Oversees internal operations, ensuring office/administrative procedures and processes are achieving desired results
· Directly responsible for Quickbooks maintenance
· Billing/Accounts Receivable
· Accounts Payable
· Employee timekeeping and payroll entry
· HR oversight and coordination with external HR Consultant
· Coordination with external bookkeeper
· Contracts management including HOA agreement management
· Customer/project co-ordination and scheduling, maintenance of Insightly CRM
· Manage insurance policies and DMV requirements
· Owner special projects as needed
· Supervises office assistant
· Answer phones, assist with resolving customer problems, other tasks required to ensure a smooth-running office
Required Knowledge, Skill and Experience:
· 10+ years Office Management/Bookkeeping experience
· Excellent customer service and managerial skills required
· Current computer skills
· This position is responsible for ensuring smooth operation of all aspects of the office/administrative duties within the company and customer service standards are met or exceeded
· Experience managing employees helpful
· Some college, emphasizing business and accounting, or equivalent, desired
· Fluent in spoken and written English required
· Bi-lingual in Spanish is helpful but not required
Summary: Fast growing construction company looking for a part time Office Manager. Our highly motivated design build company strives for excellence in everything that we do. Attention to detail and quality management are key components to our success. One of our core values is a willingness to learn with a positive attitude in everything that we do.
Position Details: Hourly, Monday through Friday (flexible on hours within reason – start at 8 or 9am), Pay Range $50-65K annually
Job Duties (include, but not limited to):
Requirements (include, but not limited to):
Please only apply if you are a legal citizen.
Rate dependent on level of experience.
We are seeking an Office Manager / Customer Service Representative to join our team! You will be responsible for helping customers by providing product and service information and resolving technical issues.
We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
WHY YOU WOULD BE HAPPY WORKING HERE:
In addition to medical, dental and vision, with 401K and employer contributions, we also offer:
DirectLine is an Equal Opportunity Employer
We are currently seeking a Full Charge Bookkeeper/Office Manager to join our team.
Office managers essentially ensure the smooth running of an office on a day-to-day basis and will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety.
Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Responsibilities typically include:
Key skills for office managers
We are working with an established cyber security firm in Livermore looking for an experienced accountant to help manage their growing organization. This position reports to the CEO and will need to have a background in Accounting as well as Human Resources to help assist in general HR matters. General duties include the financial preparation and analysis of accounts and reporting of financial variances and inaccuracies. Corrective action implementation and adherence to financial and tax regulations is essential and a CPA is preferred. Excellent compensation will be offered for qualified candidates. Please reply with an updated resume to schedule a phone interview.
• Financial Statement Monthly/Quarterly Closing
• Prepare assigned account reconciliations and related analysis on a monthly/quarterly basis to identify potential discrepancies in account balances • Prepare fluctuation analysis with explanations for trended numbers
• Participate in quarterly review procedures and annual audit, providing information and answers to auditor requests and inquiries
• Prepare supporting schedule for assigned areas for 10Q/10K filing purpose, maintain/track financial Statement Closing checklists
• Monitor compliance with GAAP and company procedures and proactively communicate identified accounting/financial and control issues to Management
• Provide financial support to all users as required
Maintain fixed asset system and depreciation schedules
• Prepare month end journal entries and related support
• Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports
• Reconcile General Ledger to Subledger for fixed assets
• Review invoices and purchase requisition for appropriate coding to assigned departments
• Assess property, plant and equipment for impairment triggers and perform appropriate impairment tests when necessary. Provide schedules, support, and analytics for year-end financial audit
• Track capital expenditures in comparison to the budget and expenditure approvals
• Review invoices and identify prepaid accounts, correct improper posting
• Prepare reconciliations for various assets accounts
• Post amortization journal entries
• Responsible for development/maintenance of cost accounting processes and related compliance with SOX 404B.
• Preparation of sales tax returns for U.S. entity which includes monitoring and verifying reports to system generated sales tax returns for accuracy on purchasing accounting
• Assist E-filing all sales and use tax returns timely meeting all required state deadlines
• Prepare balance sheet reconciliations of month-end tax accruals related to sales and use tax
• Assist with audits, exposure analyses, refund analyses, jurisdiction notices, and other matters as assigned.
PART-TIME AND FULL-TIME SHIFTS GRAVE AND SWING AVAILABLE! MULTIPLE AREAS
Global Security Management Agency is looking for professional security officers to work part time or full time at high profile fast paced locations. Now is your chance to work with a rapidly growing high quality team of security service professionals. We are a Native-American, Veteran owned business and work tirelessly to support our security officers. To access more job positions in all of our service areas, visit the Global Security Management Agency website at https://gsmasecurity.com/jobs/ to apply!!!
**Please do not apply if you do not meet the minimum requirements above**
We are looking for a dynamic, self-motivated person to manage our busy office. You will be responsible for managing the office staff on a daily basis and make sure they are on track with all day to day tasks and duties. You will be responsible for, but not limited to, all accounts payable and receivables, reconciling QuickBooks daily, payroll, record retention, procedure implementation and documentation as well as assisting with dispatching and answering the phones as needed.
You must be computer literate with the ability to learn and work with various software programs. Above average to expert skill level with QuickBooks, is mandatory. If not please do not apply for this position.
Fluency with Microsoft is required with strong Excel, Word and Outlook skills. An Associates degree with an Accounting background and/or several years’ experience is preferred.
Marketing and social media experience is a definite plus. Daily management of our social media platform and monitoring of our online presence is a need we are looking to fill.
We are looking for a strong team player to join our team. Someone who can properly manage and supervise our Office Staff and the day to day operations. If you think you can be that person, we would love to hear from you.
Pay depending upon experience.
Principals only: Recruiters please do not contact this job post.
Benefits: Health, dental, and 401k (after probation period. Pay is based on experience).
POS Supply Solutions is a multi-channel (B2B) distributor of supplies for Point-of-Sale systems and specialty printers. We are looking for an organized and self-motivated person to step in and shine as our Office Administrator. In this newly created position, you will provide leadership and operational direction for our Concord, CA office, and will report directly to the COO. You will play a critical role in both front-line customer engagement, as well as providing administrative support and oversight to our operations team. We need an enthusiastic individual who is a natural leader and whose passion for delivering outstanding service is immediately recognizable. To be successful in this position you need to be outgoing, detail-oriented, self-confident, and have excellent communication skills.
Who You Are:
You are eager to embrace POS Supply’s Core Values and Core Focus (see below).
You are Hungry, Humble and Smart.
You derive great personal reward by making every customer’s engagement outstanding.
You are punctual, dependable, and place high value on personal RESPONSIBILITY.
You greatly value the success of the TEAM, and cheerfully contribute where needs arise.
You believe great leadership is rooted in Service & you demonstrate that every day.
You gracefully handle chaos without compromising attention to detail.
You are known for your exceptional communication and follow-through skills.
Who We Are:
We are passionate about wowing our customers every day. We are a Service-First company that sells point of sale and specialty printer supplies. We enjoy sharing our product expertise and helping customers find right-fit solutions. We strive to be Fun and Enjoyable to do business with. We are detail oriented. We offer the highest quality product with the fastest response and deliveries in the industry. Culture matters greatly to us. Our Core Values are simple – and are the building blocks for everything we do:
Keep Getting Better
Build Strong Relationships
Deliver Outstanding Service
Bring Positive Energy
Office Administrator Responsibilities:
Act as primary liaison between our Concord, CA and Boston, MA offices.
Answer customer phone calls, respond to emails, and enter sales orders - quickly & efficiently.
Supervise and provide backup for all operations tasks to ensure maximum team productivity.
Keep the team “rowing in the same direction”.
Provide assistance and support to customers, vendors and partners.
Be the champion of all core company processes.
Manage office supplies and office equipment needs.
Diagnose and solve issues / bottlenecks.
Promote health, wellness, and fun in the office.
Office Administrator Requirements:
A bachelor's degree or equivalent.
4 or more years of experience in office administration & management.
Supervisory experience is strongly preferred.
Ability to properly diagnose issues, come up with solutions, and execute solutions to completion.
Strong computer & software skills, including Google G-Suite (gmail, calendar, sheets, drive).
Familiarity with ERP/Accounting/Logistics/Shipping software (NetSuite experience preferred).
Track record of excellent verbal and written communication.
Must “Bring Positive Energy” to the office environment.
Excellent compensation & benefits package, paid time off, holidays, and more.
Salary Commensurate with Experience. References Required.
We are a busy, multi-specialty dental office looking for our new office manager!
Dental experience is required. Experience with dental specialties is preferred. Above all else, we are looking for someone who will provide outstanding service and care to our patients.
Your responsibilities will include:
This position is full time and available immediately. We offer an annual salary, paid time off, medical, dental, vision and life insurance options, as well as 401K plan.
If you feel you would be a good fit for this position, please apply today!
Oversee our HR policies, hiring and implementation, and oversee general office management. We are a small, but growing, technology development and manufacturing firm requiring only 5-10 new employees over the next year. Our ideal hire for this position will be able drive our hiring and on-boarding process, and add general office management, potentially including coordinating our accounting and legal needs.
General Office Responsibilities:
For design and build firm need office manager with experience working with construction people and subcontractors managing office controlling salesforce and other inventory facilities preferably speaking Spanish
We are seeking an HR Generalist/Office Manager to be part of our team!
· Perform a broad range of HR operation and employee relation functions for a 50 person Company.
· Manage logistics of recruiting process including posting job openings, screening resumes, coordinating interviews with candidates, and processing offer letters.
· Manage employee on-boarding process including employee orientation, coordinating equipment and access for new employee, obtaining payroll information and arrange for proper training.
· Administer health and welfare plans, including enrollments, changes and terminations.
· Administer performance review and termination processes.
· Collaborate cross-functionally with Payroll to process any employee changes including compensation, benefit changes and corrections, hires and terminations.
· Track and maintain Sexual Harassment Training Certification.
· Ensure that Company is compliant with all applicable HR laws and regulations.
· Provide administrative support to office employee (i.e. travel coordination, set-up meetings.)
· Purchase and maintain office supplies. Coordinate with Accounts Payable on office expenses.
· Coordinate onsite company functions such as holiday parties, birthday celebrations, etc.
· Experience as an HR generalist, assistant or relevant human resources position
· Up to date knowledge of labor law requirements.
· Excellent computer skills, including Microsoft Office suite
· Strong oral and written communication skills
· BS degree in Human Resources or related field
· Knowledge of iSolved HR system
· Basic accounting knowledge, including QuickBooks
Entry Level Assistant Manager Needed for New Office Expansion
Degree, No Experience? Experience, No Degree?
We just expanded to a new location in the area.
DON'T WORRY! NO CAR SALES! NO INSURANCE SALES! NO TELEMARKETING!
We are looking for 8 individuals for entry level in all aspects of our business such as:
We are an advertising company with exceptional customer service that offers financial rewards and promotions determined by performance. Our clients need high energy, upbeat individuals with great customer service skills to represent them.
We are planning large-scale expansion for this year, and we are in need of new ENTRY LEVEL management trainees with fresh ideas.
We provide competitive pay and all openings are entry-level - ideal for graduates or individuals looking for a career change.
Entry Level Candidates who live in the area will be taken under immediate consideration.
Due to high demand from our clientele, the ideal candidate must be able to start immediately.
With double digit employment in a shrinking economy it’s hard to know which way to go. The one thing you can always invest in is yourself. We only promote from within, which means we invest in developing our people from entry level up, instead of hiring someone into management. Upward mobility is based on performance, not seniority. All of our employees begin entry-level and have equal opportunity for advancement.
Our ideal Entry Level Candidate will be outgoing, with a great attitude, exceptional work ethic and will have a strong desire to develop their sales and marketing skills. Join the stability of a growing field. Our clients are in recession- proof industries and need us to help them grow.
We believe that it is important to know all aspects of the business. Therefore, NO EXPERIENCE NECESSARY and everyone will go through FULL TRAINING with all tools provided! Be ready to learn Sales, Promotions and Marketing.
Our client, a tech start-up that specializes utilizing artificial intelligence to build consumer applications, is seeking an Office Manager/Executive Assistant to join their close-knit team in Palo Alto! In this role, you will support the two co-founders and assist with recruiting efforts, while also attending to office management duties. Our ideal candidate is one who is adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.
This is a 4-month contract role.
What you’ll do:
What you’ll need:
Please submit your resume for immediate consideration.
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.