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“All Jobs” Oakland, CA
Jobs near Oakland, CA “All Jobs” Oakland, CA

Part-time: 2 days/week, 12 hours/week, around 9:30-3:30 (shift times negotiable)

The Berkeley Center for Natural Medicine is located at Telegraph 2730, Berkeley on the second floor.

There is a parking lot where you can park for free.

Primary Responsibilities:


  • Greet patients and host our space in a professional and courteous manner.

  • Answering phones calls, text and emails for three different practitioners.

  • Organizing paperwork coming through the office.

  • Prepare rooms for treatments. Keep office sanitized, tidy, and presentable.

  • Check out patients by taking payment, scheduling next appointment and coordinating supplements or herbs.

  • Patient coordination while in-office and preparing all products in advance of patient check out, rescheduling, etc.

  • Preparing forms for insurance verification, and ability to communicate benefits to patients.

  • Compounding herbal formulas, placing orders for herbs and supplements

  • Record and coordinate tasks with the other office manager via an emailed Daily Log

  • Create systems or documents when there is room for improvement in efficiency, tracking tasks, communication, etc. 

  • Basic Indoor Plant Care - watering, maintaining health, etc. 

General Skills:


  • Strong communication skills with practitioners, patients, and co-workers.

  • Great people skills - compassionate, caring, good boundaries

  • Excellent attention to detail, multi-tasking, and organizational skills.

  • Can adapt when the clinic picks up in pace. Occasionally, it can get quite busy. 

  • Basic computer software proficiency.

  • We are a Mac-based office so proficiency with Apple Computer operating system is a must.

Qualifications:


  • Previous customer service experience.

  • Previous office receptionist or medical office experience is preferred.

  • Must have experience with computers (i.e. troubleshooting, Google docs)

  • Familiarity with Electronic Health Record systems is a plus, but not required. The practitioners use CHARM EHR, Unified Practice, and SuperSaas. Training will be provided.

  • Experience or interest in natural medicine is preferred.

  • Working knowledge of Chinese herbs is a plus.

COVID-19 Adaptations:


  • The clinic has strict protocols and guidelines to ensure the safety of the patients, the office managers, and practitioners, and the office manager is a gentle yet firm monitor for these. Overall, these changes in the clinic have gone over smoothly.

  • The overall flow of number of patients has been reduced and appointments are spaced out accordingly.

  • Daily sanitization of the clinic, masks required for all, ensured 6' distance

  • HEPA filters are on in the more commonly used areas

  • At the door, patients are asked screening questions regarding any COVID-like symptoms, temperature is taken, and hand sanitizer is given.

  • If you'd like to learn more or share any concerns, feel free to email them.

Please submit your resume and cover letter through Localwise. 


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Strategic Energy Innovations

San Rafael, CA

Strategic Energy Innovations (SEI) is seeking volunteers to support work on two of our key programs: and . This is a part-time, remote, unpaid position. Applications will be reviewed on a rolling basis through October 31st, 2020, with position start dates to be negotiated on an individual basis.

About SEI and our Programs

Strategic Energy Innovations (SEI) is a nonprofit that builds leaders to drive climate solutions. For over 20 years, SEI’s focus has been on building capacity to create sustainable communities through scalable programs and models. Its flagship programs (Energize Schools, Energize Colleges, School of Environmental Leadership, and Climate Corps) integrate climate education, training, and career development. From young students to emerging professionals to communities, SEI programs engage local talent to directly address their community’s sustainability goals by leading projects with measurable environmental, economic, and social benefits. For more information about SEI’s programs, visit our website at . 

Available Programs and Volunteer Responsibilities

Climate Corps is an award-winning fellowship program that provides professional development opportunities for emerging leaders through implementation of sustainability and resiliency projects with local governments, nonprofits, and for-profit businesses. Through Climate Corps, we simultaneously help organizations address climate and sustainability projects and cultivate the next generation of environmental leaders. Since 2010, Climate Corps has worked with over 125 partners and 500 Fellows on 1000 high-impact projects.

As a volunteer working on Climate Corps projects, you will:


  • Support Sustainability Trainings: 


    • Administrative management (organize presenter information, track attendance in google sheets, update agendas)

    • Create communications for emerging professionals and presenters about training information

    • Conduct preliminary research on training topics and themes

    • (optional) Attend sustainability trainings or view a recording of a past training with sustainability professionals 



  • Support Program Evaluation: 


    • Support qualitative survey development to ensure our evaluation tools are unbiased, clear, and concise

    • Analyze survey responses for trends and outcomes for us to improve our program

    • Conduct research on past Fellows to support our efforts to best serve our Climate Corps Alumni 

    • Conduct analysis on alumni data for us to better understand the impact our program has on our alumni and their career paths 

    • Climate Corps Education Outside 



As a volunteer working on Climate Corps Education Outside projects, you will:


  • Conduct data collection, analysis, and management

  • Review and organize curriculum resources

  • Compile AmeriCorps member-facing resources

  • Assist in marketing and communications efforts to promote the CCEO program brand

  • Assisting in updating program resources for next school year’s program cycle

Qualifications

All SEI volunteers will:


  • Possess familiarity with Google Drive including Sheets, Slides, Docs, Forms, etc. 

  • Possess familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, etc.

  • Have strong written and verbal communications skills

  • Possess or be in pursuit of a Bachelor’s degree in a quantitative discipline, environmental studies, or related field; or equivalent work experience

  • Have the ability to commit to a of 300 hours over a 4-month period

  • Be detail oriented

  • Have experience with outreach 

  • Possess familiarity with metrics, data management, or tracking 

Additionally, some projects will require more specialized skills in the following areas:


  • Thrive on organization 

  • Embrace efficiency

Compensation

SEI currently seeks candidates to fill unpaid volunteer positions with significant skill development and networking opportunities.

To Apply

Email a cover letter and resume to us at . Upon receipt and review of your application, a staff member will contact you and address next steps. We will seek to fill positions based on the candidate response and near-term program/project needs.

SEI is proud to be an equal opportunity employer. We strive to reflect the diverse communities we serve, especially those most impacted by climate change and other kinds of environmental, social, and economic injustices. Persons of color, persons with disabilities, older adults, and members of the LGBTQ community are strongly encouraged to apply.


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Special Research Assistant Intern for the CEO - In Office or Remote

Business Unit: Office of the CEO

is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary. has been featured on the homepage of,,, The Wall Street Journal, and The New York Times. has been featured in more than 16 books, including the new Harvard Business Review Book, , Arianna Huffington’s book, and Laura Arrillaga-Anderson’s book . We have also been acknowledged five times on Great Nonprofits’ and are highlighted in of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the and monthly contributions on. To date, we have matched more than 20,000 volunteers and $31 million dollars’ worth of volunteer hours.

Job Summary 

As a Special Research Assistant Intern, you’ll have the opportunity to work on important, diverse research projects as needed by the Lead, Office of the CEO.  Topics may include inspirational research for blog writing, Operations, Marketing. Our work environment is fast-paced and entrepreneurial, in a family-oriented, small San Francisco office. Our entire team of 60+ is highly global, working out of 20 countries. Come work with us to achieve our vision “To Create A World Where Giving and Volunteering Are A Natural Part of Everyday Life!”®

Responsibilities 


  • Perform research on high net-worth potential and existing donors, foundations and corporations

  • Specific research on potential funders/donors using the Foundation Center as a primary resource

  • Research on journalists, universities, and celebrities to develop marketing partnerships

  • Perform research on Tech for Good companies

  • Research and provide astute software/upgrade recommendations

  • Research on Product Development Tools 

  • Research and update Event Planning 

  • Record all data in Salesforce

  • Record and update all spreadsheets

Qualifications 


  • Excellent written and verbal communication skills.

  • Meticulous attention to detail

  • Ability to thrive in a fast-paced, deadline-oriented environment.

  • Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.

Benefits


  • Gain experience at a unique social enterprise with global impact/exposure to global issues.

  • Attain benefits in WeWork coworking space. Located in the Financial District downtown across from the TransAmerica building, a prime location. This position is also available remotely.

  • With proven experience/positive attitude, may facilitate J-1, CPT, OPT visas

Duration and Location


  • Minimum 5-15 hours per week for 3 months.

  • Our office is located in the Financial District, San Francisco, in a WeWork coworking space.

  • Candidates can work out of our San Francisco office, in the United States or globally. We are highly globally focused with team members from more than 20 countries, including Russia, China, Japan,  the Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, Turkey, the Kurdish population, South Korea, the U.K., Brazil. 

To Apply:Email your resume, cover letter, 2 writing samples and a list of three references to with "Special Research Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please. is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.

Follow Us on Social Media:


  • ’s

  • on Facebook

  • Follow Us on Twitter: @ and @

  • Follow us on Instagram: @

  • Follow Us on Pinterest: @

  • CEO Pamela Hawley’s Blog:


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No previous experience or formal training is required. Mr. D's Music Club is all about having fun and exploring your creative side to discover new talents, try new things and meet new friends. 


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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 


  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:


    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics



  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:


  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure


  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to avery@streetsoccerusa.org & ricky@streetsoccerusa.org

 


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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Job Description


F/T Office Manager - Tax & Accounting Office

Eva Smith & Associates, EA is a full service Tax and Accounting office that specializes in providing tax preparation, bookkeeping, payroll, and consulting services to individuals and businesses.  We are looking for a reliable candidate to perform administrative and office support activities for an Accounting & Tax Office.

Responsibilities:
* General administrative duties (e.g. appointment scheduling, email corresponding, scanning, faxing, filing, greeting clients, managing incoming phone calls, etc.)
* Manage the flow of client tax data submitted on-line, in-person drop off, and mail
* Coordinate the Bookkeeping process from gathering bank statements, distributing reports from Bookkeeper to clients, review reports with owner, investigate and resolve accounting discrepancies
* Assist with bi-weekly/monthly payroll set-up, processing, report generating, and filing quarterly and annual federal and state tax forms
* Preparing and filing 1099s
* Making estimated tax payments for clients & businesses
* Familiarity with reading and interpreting IRS tax letters and directing clients on appropriate responses or follow-up steps
* Filing tax extensions
* Providing support to the tax preparer, as needed

Qualifications:
* Minimum 2 year tax office experience, required
* Minimum 3 years administrative experience, required
* CTEC license a PLUS
* Experience with bookkeeping process
* Some college, preferred

Systems Experience:
* Must be proficient in QuickBooks and QuickBooks Payroll, required
* Proficient in Microsoft Office, required
* Strong ability to navigate in a Windows environment
* Comfortability with small office equipment - scanner, fax, copier, postage machine, etc

Skills:
* Superior written and verbal communication skills
* Strong prioritization skills
* Strong attention to detail
* Forward-thinking and problem solving
* Must be able to work and find resolutions to obstacles, independently

A high level of confidentiality and professionalism is necessary in this position.  

COMPENSATION
* Compensation commensurate with experience.
* Medical, dental, vision benefits offered.
* 401(K) contribution and matching.
* Paid time off.

TO APPLY


Send resume, salary requirements, and schedule availability.

NO PHONE CALLS PLEASE! Looking to hire ASAP, so we will respond quickly!


Company Description

Eva Smith & Associates, EA is a small, local Tax and Accounting office that provides tax preparation, bookkeeping, payroll, and small business consulting services to individuals and businesses. We have been located in Hayward for the past 15 years. We strongly believe in team work and partnering with clients to make them successful and help them achieve financial freedom!


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Job Description


 


The Company: 



S.E.A. Construction, Inc. is a well-known, mid-size professional Design / Build remodeling firm, located in San Mateo, CA that specializes in residential renovations. For over 30 years, our team has helped over 3,500 clients in the Bay Area. We are searching for an experienced, outstanding, proactive individual to add to our team.  Our ideal candidate will be seeking long-term employment with a great company that promotes professional growth. This is a fast-paced, multi-faceted position with a stable, family-oriented company. It is a full-time position which may require some weekend and evening flexibility as the business requires.

Job Responsibilities:


The primary responsibilities of the Office Manager/ Executive Assistant will include, but are not limited to:


  • Performing all tasks associated with Office Management including, but not limited to:

    • Promoting and maintaining a positive, productive and professional office environment

    • Complying with all State and Federal requirements related to labor laws, 401K, and workers’ compensation forms and audits

    • Responsible for all administrative, payroll, employee and client files, and Design- team coordination

    • Acting as a main point of contact for all Incoming calls, clients, and sales

    • Acting as support and gatekeeper to the owner, including proactive management of multiple calendars

    • Providing a world-class, concierge level of customer service to clients, from the first phone call to the conclusion of their project 

    • Reviewing and responding to all forms of client correspondence professionally and draft legal contracts 

    • Knowledge of the construction, bidding, and building application process 



Job Requirements:



  • Preferred 5 years of administrative assistant experience in the Construction field

  • Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions. 

  • Highly-developed PC skills, including proficiency with Microsoft Word, Excel, Outlook, and construction management software, such as BuilderTrend

  • Strong organizational and administrative skills, with a “no job too big or small” attitude and the ability to anticipate, improvise, and adapt for optimal resolutions 

  • Excellent time management skills and ability to multi-task and prioritize work

  • Knowledge of payroll data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Professional and customer service-oriented experience and the ability to build relationships

  • Excellent oral and written communication skills -- able to communicate directly, concisely and diplomatically as required, and knowing how, when and what to communicate


Compensation and Benefits:



  • Competitive pay rates commensurate with experience – ($75,000-$95,000) 

  • Health Benefits, including Medical, Vision, and Dental

  • Paid Vacation and Holidays 

  • 401K Retirement Plan

  • A work environment that fosters learning and growing.



Due to the large number of applications we receive, only qualified candidates will be contacted. Thank you for your understanding. Learn more about S.E. A. Construction, Inc. at www.seaconstruction.com.



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Job Description


 


MOBILITY MATTERS


Bookkeeping Office Manager


August 2020


Position Description: Under the supervision of the CEO, the Bookkeeping Office Manager is responsible for ensuring the smooth operations of the organization’s business office with a focus on accurate and timely bookkeeping and associated financial procedures. (Position is 32 hours/week. Salary $42,000 plus $5,500/year in lieu of health care insurance.)


Qualifications/Experience:



  • High School graduate/ Community College or other business related classes.


  • California Driver’s License/Clean DME for at least 5 years/Crime free background.


  • 3-5 years recent Quick Books experience.


  • UPSP Bulk mailing experience, a plus.



Physical Qualifications:



  • Requires prolonged sitting, standing, some bending, stooping and stretching.


  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer, photocopier, telephone, calculator, and other office equipment, and a motor vehicle.


  • Requires normal range of hearing, eyesight, and speech.



Abilities/Other Requirements:



  • English required (bilingual in Spanish, a plus); Excellent communication skills.


  • Basic computer competence (Microsoft Word, Outlook, Excel, etc.) and experience with use of Internet and databases.


  • Detail oriented; ability to multitask under pressure and time constraints.


  • Demonstrate excellent service and teamwork.


  • Reliable, flexible, and organized.


  • Excellent interpersonal skills with diverse populations.


  • Self-starter with initiative and confidence.



Primary Duties/Responsibilities:



  1. Establish and maintain good working relationships with Mobility Matters staff, volunteers, and clients.


  2. Answer main office line and refer calls as necessary.


  3. All usual bookkeeping tasks using Quickbooks, bill paying, bank reconciliations, preparing financial reports monthly, etc.


  4. Update payroll service of any changes and post payroll in Quickbooks. Distribute pay stubs to staff.


  5. Order office supplies, update letterhead, staff/board lists, etc. and maintain office machines/computers.


  6. Enter donations in the Fundraiser donor database and send out thank you letters.


  7. Enter all new clients and drivers into Fundraiser used for bulk mailings.


  8. Prepare and submit monthly grant billings.


  9. Create and update brochures, flyers, business cards, etc. and print as needed.


  10. Assist with fundraising which includes creating, printing and preparing the bulk mailing for our 3 annual fundraisers.


  11. Assist with the annual Volunteer Celebration.


  12. Prepare all information needed each year by our tax accountant to file tax return.


  13. Gather and submit information regarding audits.


  14. Volunteer to take rides in the absence of volunteer drivers, time permitting.


  15. Other duties as assigned by the CEO.



Company Description

Mobility Matters provides mobility management services throughout Contra Costa County by matching riders to transportation providers that meet their individual needs. We also operate volunteer driver programs that provide free, one-on-one, door-through-door rides for seniors and disabled veterans who cannot access other forms of transportation.


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Job Description


We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.


Qualifications:



  • Experience with Fleet Trucks

  • Experience with Insurance company's

  • Experience with collision  

  • Experience with a Mitchel Program

  • IT knowledge a plus.



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Job Description


North Bay Area Dealership – Automotive Office Manager


We are a North Bay Area Dealership currently seeking an experienced Automotive Office Manager with strong accounting experience to join our team. Automotive industry experience is REQUIRED. This is the perfect opportunity for an experienced automotive accounting professional who wants to push their career to the next level.


You must have a focus on communication and customer relations.


 


We Offer:


· Competitive pay based on experience and performance


· Available benefits include health, dental, 401K and paid vacations


· Opportunity to further your career


· Family owned and operated dealership group


Responsibilities:



  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.

  • Ensure accurate and timely month-end and year-end closings.


· Monthly preparation and submission of financial statements.


· Supervise the general day to day functions within the accounting office, including managing 12-15 employees who handle AR, AP, payroll, titles, and cash receipts.


· Run and review expense trend reports monthly.


· Yearly renewals of all dealer and other licensing as required by TN state laws.



  • Manage monthly and annual accruals and depreciation.

  • Weekly management team meetings.

  • State and federal submissions for various tax requirements.


· Recruit, hire and train office positions as needed.


 


Qualifications:


· Automotive Dealership experience


· Management experience (required)


· Working knowledge of dealership financial statements and dealership operations (required)


· Degree in Accounting (preferred)


· Detail oriented and excellent organizational skills


· Excellent communication skills; both written and verbal


· Proficient in Microsoft Word and Excel


 


 


APPLY TO THIS AD TO SUBMIT YOUR RESUME!
WE WILL CONTACT YOU FOR YOUR CONFIDENTIAL INTERVIEW!


 


 


 


Keywords – Office manager, dealership, accounting, accounting clerk, automotive, automotive dealership office manager, car dealership, controller, bookkeeper


 



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Job Description


This job is full time and not remote. The job is located at our Walnut Creek location and hourly rate is $18.00


Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work!


Trident Society is the largest provider of affordable cremation services in the nation. Over the past 40 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. Certified a Great Place to Work since 2017, we provide our team members a Work/Life Balance unique for our industry.


We are currently looking for an Office Coordinator responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.


Why work for Trident Society? We are the largest provider of cremation and pre-arrangement services in the industry. In additional to Work/Life Balance, some rewarding benefits we provide include:


· A generous compensation package


· Competitive health and wellness plans (medical, dental, vision, STD, LTD, wellness credits, etc.)


· 401(k) with company match


· Paid Time Off (Vacation, Sick, Holiday and Personal time)


· Job-related training, tuition reimbursement, and career path development


· Company discounts, and more


Who should apply? If you are committed to teamwork, respect, trust, communication and accountability we would love to have you join our growing team today! Some essential duties, responsibilities and requirements for the Office Coordinator role include:


· Support the sales team by processing and validating contractual agreements to ensure accuracy


· Provides exceptional customer service support by handling customer inquiries, questions, and updates


· Greets and assist visitors as they arrive at the office


· Answer and direct phone calls the appropriate party along with taking and delivering messages accurately


· Produce and maintain, same day checks, trust claims, and the reconciliation of bank records.


· Operate office equipment such as photocopiers, printers, fax machines, etc.


· Input statistical information into a CRM system and other databases


· Use of SOX compliance software to reconcile daily, weekly, and monthly reports


Requirements:


· Proficient in Microsoft Office Suite (Word, Excel, Outlook)


· Time management and organizational skills


· Must have the ability to work independently or with a team


· Conveys information clearly and concisely in written and spoken communication


· Capable of setting and meeting priorities and deadlines.


· General clerical tasks, accounts payable, data entry, etc.


· Ability to maintain composure in a fast-paced office setting


· Notary license preferred but not required


· High school diploma or Equivalent


· 3- 5 years of administrative or related experience


What are you waiting for? If this describes you, apply today and find your “Why” in a rewarding career with Trident Society


 


 


Company Description

Service Corporation International is proud to be North America’s leading provider of funeral, cremation and cemetery services.
Since 1962, SCI has been serving families during their most difficult, personal and challenging times.
Today, we are the company that more than 450,000 families turn to each year for compassionate and professional care.

At Trident Society, a division of Service Corporation International, our mission is to provide peace of mind
through the end of life planning with a customer-centric workplace that provides families with dignified and affordable cremations services.

Trident Society, Inc. was established in 1973 and founded upon the principle of providing customers with a simple,
economical and dignified alternative to the costly traditional funeral.
We are the largest cremation only service provider with 92 offices in 25 states,
and we help over 50,000 families each year in making arrangements for cremation services and growing!


See full job description

Job Description


Office Manager/Bookkeeper, 2 days per week-10 hours a week– San Rafael - $35-$40/hour


Join San Rafael employer where employees stay 20 years + in 10 hour, 2 - 3 day per week bookkeeping position. Working onsite 2 - 3 days per week, you will manage everything from general admin support to monthly bill paying, quarterly taxes and income and expense statements.


Must have strong Excel skills as well as QuickBooks Pro experience a plus.


You will:



  • Collect rents; prepare and make rent deposits

  • Prepare manual payroll; pay payroll taxes

  • Reconcile check statements

  • Update spreadsheets on monthly basis including rent roll, tenant listing, utilities usage, etc.

  • Security deposit reconciliation

  • Income and Expense statement preparation

  •  


You have:



  • 3-5 years bookkeeping + admin assistant experience

  • Strong Excel skills, QuickBooks Pro ++

  • Property management experience a plus


Easy access off Highway 101 + plenty of parking


 


Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities


See full job description

Job Description


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


About How to MANAGE a Small Law Firm


How to MANAGE a Small Law Firm is a fast-growing and highly-entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work".


We are very much a “start-up” with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.


 


About the Position


You will function as a practice management advisor, coach, confidant, leader, guide and mentor for up to 30 owners of solo law firms who are already enrolled in our program(s). You will be part of a team consisting of yourself and up to two other team members who serve as the Fractional C-Suite for our clients to help them address different parts of their business.


Owners of large law firms have the benefit of a Chief Financial Officer (CFO) to drive the creation, review and strategic analysis of the law firm’s key financial controls. A law firm CFO leverages tools like a Budget Variance Report, WIP Report, A/R Report & Cash Flow Forecast to identify discrepancies between the firm’s goals, as outlined in their Business Plan, and the reality they are experiencing, as documented in their financial controls. A good CFO will then help the law firm owner identify opportunities to close that gap between the plan and reality, improving the profitability and growth trajectory of the firm by recommending clear, strategic, forward-looking action to take – based on the numbers the CFO can see through these financial controls.


Solo and small law firm owners who are not yet large enough to justify the investment in a full-time in-house CFO benefit greatly when we provide them with similar assistance by providing them with fractional CFO services as part of a comprehensive Fractional C-Suite of services we offer our clients… serving as their outside Fractional CEO, COO & CFO.


It will be your job to contribute to this team as a Fractional CFO for our clients. Your principal role within our client’s Fractional C-Suite will be to hold the client’s financial controls in your hand. You will help them establish a core set of key financial reports and teach them how to use them for the powerful tools that they are – to gain new insights into their firm, and drive a profitable strategy going forward.


When they tell you that they don’t have time to work the plan, that basic marketing principals or economics don’t apply to their specific law firm for some reason, or that they don’t need systems or financial controls to operate their firm well, it will be your job to coach them through those excuses and help them remove the roadblocks that are standing between where they are now and where they need to be.


As part of this job, you will measure assigned-client-progress and hold assigned clients accountable for taking positive actions in the direction of their stated goals. Your compensation will be positively affected by the success of our clients assigned to you.


 


Collaborating within a distributed workforce


This is a remote/virtual position. Other than our live quarterly team meetings (discussed below) this job can be done from your home office. With that said, while a virtual environment lends itself to a great deal of flexibility and efficiencies that are highly prized by most members of our team, this is a very full-time job – requiring over 40 hours per week (often 50 hours per week, for many on our team) for the average Management Advisor to execute successfully.


Each quarter our firm hosts a conference for our members (with hundreds in attendance at each event) at an upscale hotel in locations that rotate across the country. You will be expected to attend these meetings each quarter to maintain close connections with the clients assigned to you, keep yourself apprised of what we are teaching them, and learn all the inside jokes and nuances that keep this community of highly-entrepreneurial lawyers tightly-bound.


You will also be expected to attend weekly team meetings by videoconference for ongoing training, education and to discuss and hear being discussed any “problem cases” you need to remain aware of, and engage in reporting and other conference calls with the other members of the team to keep us all in the loop and ensure each of our clients feels the benefits of having a true collaborative team on their side.


 


Duties and responsibilities



  • Provide individual coaching to your assigned coaching load of up to 30 attorneys who each receive a one hour “monthly diagnostic” call per month, plus a scheduled 30-minute check-in call every week.

  • Respond to phone calls from clients in less than 24 hours M-F

  • Respond to emails from clients in less than 24 hours M-F

  • Review client discussion forum M-F and post as appropriate

  • Participate in training and development calls as scheduled to improve your skill set, share your skill set and be able to deliver the same message to the client base as intended in the company curriculum.

  • Keep detailed notes on your coaching contacts with clients to document their progress, issues, advice, etc. and use our software program to document this in case you get hit by a bus just like you would want if another member of the team got hit by a bus and it was you that had to take over their caseload

  • Provide reports on progress of your assigned clients to your Lead Coach.

  • Make available coaching times for clients that will include some after 5pm time slots to accommodate client needs especially clients in different time zones.

  • Contribute to the knowledge base of the firm including any or all of the following: write an article, develop a tool or system to share with the clients, create a process, document an explanation, conduct a lesson by teleconference, perform an interpretive dance, etc. (We welcome and encourage creativity – just contribute.)


  • Lead/facilitate/participate in group conference calls/webinars as requested from time to time in areas you have particular expertise


 


Qualifications



  • An ideal applicant will have a CPA or MBA with at least 10 years of experience in a CFO-type capacity, preferably including at least 2 years of experience working specifically within a law firm – managing the finances of a law firm.

  • Applicants with practical, hands-on experience with the start-up, management and growth of a small business, especially a small law firm, get us particularly excited.

  • Finally, because lawyers are notoriously “smart people who can’t do math” – and who tend to “hide out” from their numbers – you must be able to demonstrate credible evidence that you are a person who is capable of helping another human being to do what they probably don’t want to do, in order to accomplish what they really do want to accomplish. And that you’re capable of making complex financial reports simple and accessible to people.


 


Compensation


Though this job can be performed remotely, this is a full-time, six-figure, salaried W-2 position within How to MANAGE a Small Law Firm. Your compensation will be based on the number of clients you are coaching and how you help them perform, with target compensation being between $110,000 to $140,000 plus full medical and 401K. Opportunities to carve out bonuses and promotion opportunities within the organization to increase your salary above $140,000 are also possible over time.


 


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


Company Description

Inc. Magazine named How to MANAGE a Small Law Firm as one the 5,000 fastest-growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work". How To Manage A Small Law Firm is the largest and fastest-growing provider of outside management services to solo & small law firms in the United States. We currently help to manage more than 400 solo & small law firms in just about every practice area you can imagine with lawyers who come from all walks of life. To learn more about our company and what we do please visit www.HowToMANAGEaSmallLawFirm.com


See full job description

Job Description


We are seeking a Dental Office Manager to become a part of our team part to full time position! We are looking for an experienced office manager who possesses the following abilities:

Management: one who can implement and improve on existing systems and continue a positive culture and environment for all

Excellent communication skills: one who can listen and relay information between patients and their families, team members, and owners

Character: one who possesses the maturity, integrity and accountability needed to manage and maintain a professional environment and provide a high level of care. Team Culture is utmost paramount importance in our office and we are seeking someone who is accountable and motivated. Growth is our motto!

Problem solving: one with an analytical mind who can come up with solutions and action plans when challenges arise

Responsibilities: will include the following duties: clerical, schedule management, patient hospitality, financial department (Accounts Payable and Receivable), system management (Payroll, End of the Month, Billing, etc.) and human resources.

Areas of competence include: computer savvy (dental software (DENTRIX), eclaims, word, excel, etc.), hospitality, conflict resolution and customer service.


Dental experience is preferred.

Hours: 3-5 days a week (30-40 hours / week)

Benefits: Competitive Compensation, medical benefits, vacation, sick, and retirement.



See full job description

Job Description


 


Job Description


Bookkeeper


A well-established over 25 years stone company located in San Francisco is looking for a qualified full time bookkeeper with three to five years’ experience in accounting. The applicant will be responsible for day to day accounting functions using Quick Books. This key player must possess good organizational and communication skills to deal diplomatically with all levels of company personnel and customers.


This is a full time and immediate position.


• General understanding of accounting principal
• Full cycle accounting operation skills
• A positive and collaborative attitude
• An attention to detail and the ability to multi-task
• Excellent mathematical, organizational, oral, and written communication skills
A proficiency in QuickBooks, Microsoft Word, Excel, Office is a must


• Ability to work and meet deadlines
• A willingness to learn new tasks
• Dependability and punctuality


A few of the responsibilities:


• Managing A/P, A/R, and General Ledger
• Monitoring and processing ACH payments, monthly journal entries, recurring auto debits, account balance reconciliations


• Vendor statement, credit card
• Research transactions to resolve questions and confirm data


If you’d like to explore this unique opportunity to join an established company and be part of our hard-working, friendly and successful team, please e-mail with a cover letter and resume.


Jobsite: In office


Job hours: Full time Monday - Friday


 



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Job Description


 


JOB DESCRIPTION:


Job Title: Security Officer


Reports to: General Manager


FLSA Status: Non-Exempt


Supervisory Responsibility:


None


Position Summary:


This position is responsible for preserving order and enforcing regulations and directives for the site as it pertains to personnel, visitors, and premises according to company policy and practices, as well as state and local laws and regulations.


Essential Functions:


  • Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel.

  • Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment.

  • Controls access to client site or facility through the admittance process.

  • Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons.

  • Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations.

  • Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather.

Job Specifications:


· Veterans Only


· Guard card required


· Exposed carry required


· Security Operations preferred


· Management Experience preferred


· Capable of making decisions under pressure


EQUAL OPPORTUNITY EMPLOYER


We are a committed Equal Opportunity Employer and we make it our mission to provide employees with a work environment free of discrimination and harassment. All employment decisions at 105th are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. 105th believes that diversity and inclusion among our team members is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.



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Job Description


A Multinational Management Consulting Firm is in search of an Executive Assistant/Office Manager who is fluent in both English and Spanish to join their dynamic team. This is an incredibly tight-knit and highly dedicated group that has created a very special culture. The ideal individual for this role is someone who has exceptional multi-tasking skills with the ability to ensure office operations run smoothly. This is an exciting opportunity to create a major impact on a leading consulting firm where you have the ability to take on several diverse projects at once.


 


Responsibilities:



  • Oversee several business/personal schedules and create travel itineraries

  • Liaise with supply vendors and building management; process incoming/outgoing mail

  • Plan a variety of events, including happy hours, holiday parties, office meetings, and intern and community service events

  • Manage office duties such as answering phone calls, sending emails, and greeting visitors

  • Handle long-term projects and strategic initiatives

  • Assist with the company’s HR and recruiting efforts

  • Coordinate maintenance issues and organize office supplies

  • Be the “go to” person when making important decisions regarding team efforts

  • Assist with the company’s HR and recruiting efforts


 


Qualifications:



  • At least two years of similar experience

  • A bachelor’s degree highly preferred

  • Background in the finance, consulting, accounting, or legal fields

  • Must be fluent in both written and verbal Spanish and English

  • Ability to multitask and prioritize in a fast-paced environment

  • Polite, friendly, and top-notch communication skills

  • Professionalism and discretion regarding confidential material

  • Attention to detail and accuracy in all work


 


This firm offers fantastic perks such as a full benefits package and a great bonus! Please apply for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 We are a General Dentist office looking for an Office Manager to lead our team.


The perfect person will:

- have at least 2 years dental office management experience
- be knowledgeable in PPO insurances
- have excellent people management skills
- be very organized and details oriented 
- be willing to hold each other accountable for results
- be skilled at managing the Accounts Receivable 
- help patients understand and accept necessary treatment

We are looking for a part-time or full-time person. 



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Job Description


 


We are seeking an Office Manager for our beautiful dental practice in SOMA. We are a boutique practice that takes pride in providing excellent dentistry and five star customer service. We are looking for a personable and detail-oriented professional who is dedicated to extraordinary customer service, quality, and productivity. Prior experience working in a dental office is required.


Our new office manager will grow with our expanding practice and will help us take the practice to the next level. A candidate for this position has to demonstrate sound understanding of oral care procedures, strengths in insurance claims processing and treatment plan presentation combined with excellent managerial skills.


This position offers competitive compensation and a full benefit package.



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Job Description


 


We are a well established tree company in the peninsula, looking to hire an Office Manager to help our business grow. The ideal candidate will have previous experience working at a Tree/Landscape/Construction like company and at least 3 years bookkeeping experience. Strong written and verbal communication skills are equally important. Candidates should be responsible, well organized, and have the ability to prioritize efficiently and manage multiple tasks. Looking for a team player with a positive problem-solving approach.


 


Responsibilities include but are not limited to:



  • Manage records and information related to tree care - Accounts Receivable - Timesheet entry, create invoices and organize supporting billable documents, track and follow-up for payments. Accounts Payable: Maintain electronic & paper files, check invoices and pay bills.


  • Client communications & schedule estimates and appointments


  • Support human resources (Payroll, New hire paperwork, Safety Program Administration)


  • Provide administrative assistance to management team


  • Perform other office tasks (managing office files & organization, answer phones, mail documents, maintain office and breakroom supplies, plan team outings etc.)



 


​Qualifications:



  • Proficient in QuickBooks Online, Excel, Word, email and general mac computer usage


  • Accounting & Record Keeping experience


  • Ability to prioritize and multi-task


  • Strong organizational and communication skills


  • Deadline and detail-oriented




Pay based on experience; 30 hours a week minimum is needed. Position available immediately.


Company Description

Ned Patchett Consulting is a firm that specializes in Arboricultural Consulting, Tree Preservation Services and Landscape Design Services surrounding mature and heritage trees.

Integrity, honesty, experience and a passion for our work is our company philosophy. Our goal at Ned Patchett Consulting is to provide superior services at economical prices and to provide our clients with excellent customer service. Please visit http://www.nedpatchettconsulting.com


See full job description

Job Description


How to Apply: We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


 


About How to MANAGE a Small Law Firm


How to MANAGE a Small Law Firm is a fast-growing and highly-entrepreneurial business management, personal development and coaching company, specializing in solo and small law firms. Inc. Magazine has named How to MANAGE a Small Law Firm to its list of the 5,000 fastest growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work".


We are very much a “start-up” with a fast-paced growth focused environment. Working with us can prove to be the best job you ever had or the most frustrating depending on your flexibility, team-spirit, commitment to our clients and your realistic expectations about what it’s like to work in a fast-paced growing business.





About the Position


You will function as a practice management advisor, coach, confidant, leader, guide and mentor for up to 30 owners of solo law firms who are already enrolled in our program(s). You will be part of a team consisting of yourself and up to two other team members who serve as the Fractional C-Suite for our clients to help them address different parts of their business.


Owners of large law firms have the benefit of a Managing Partner (or Chief Executive Officer) and a Chief Operating Officer, among others, to drive the creation, review and continual improvement of the law firm’s business plan, marketing strategy, financial controls and systems development efforts.


Solo and small law firm owners benefit greatly when we provide them with similar assistance by providing them with the strategic direction and accountability they need to drive the growth of their firm, then help them build the infrastructure to accommodate that growth as well. We provide that assistance by having members of our team serve as their outside CEO, COO & CFO.


It will be your job to lead this team as the Fractional Chief Executive Officer (CEO) or Fractional Chief Operations Officer (COO) for our clients. You will be the primary guide for our clients to help them navigate our curriculum, ascending up and through our various programs, which guide a solo law firm from start-up to 7 figures of revenue.


More specifically, it will be your job to use our methods combined with your own life-experience, creativity and intelligence to understand and help each of our clients reach the next stage of their law firm’s growth.




  • Fractional CEO Role: If your background and experience best lend itself to you serving in the role of a Fractional CEO for our clients, your principal role will be to hold the client’s business plan in your hand. You will help them create a written business plan and marketing plan designed to drive the growth and profitability of their firm for the next 18 months, then give them the focus, direction & accountability to work that plan, one step at a time, to bring it into fruition. As the team leader of the client’s Fractional C-Suite, you will also coordinate the efforts of the client’s Fractional COO & Fractional CFO to help build out the systems and financial controls that serve as an integral part of the business plan and strategy for growth.


  • Fractional COO Role: If your background and experience best lend itself to you serving in the role of a Fractional COO for our clients, your principal role will be to help clients build their infrastructure and understand the best practices for running a law firm. You will help them design systems and create policies and procedures that empower them to standardize their firm’s operations and hire an A+ team that will help them create a true business (vs. a mere practice) that’s bigger than they are. As part of this, you will help them break free of the mindset of a typical legal technician and start to see the world more clearly as a true entrepreneur and manager.


When they tell you they don’t have time to work the plan, or that basic marketing principals don’t apply to their specific law firm for some reason, it will be your job to coach them through those excuses and help them remove the roadblocks that are standing between where they are now and where they need to be.


As part of this job, you will measure assigned-client-progress and hold assigned clients accountable for taking positive actions in the direction of their stated goals. Your compensation will be positively-affected by the success of our clients assigned to you.


 


Duties and responsibilities



  • Provide individual coaching to your assigned client load of up to 30 attorneys who each receive strategic check-in call every week.

  • Respond to phone calls from clients in less than 24 hours M-F

  • Respond to emails from clients in less than 24 hours M-F

  • Review client discussion forum M-F and post as appropriate

  • Participate in training and development calls as scheduled to improve your skill set, share your skill set and be able to deliver the same message to the client base as intended in the company curriculum.

  • Keep detailed notes on your coaching contacts with clients to document their progress, issues, advice, etc. and use our software program to document this in case you get hit by a bus just like you would want if another member of the team got hit by a bus and it was you that had to take over their caseload

  • Provide reports on the progress of your assigned clients to your Lead Coach.

  • Make available coaching times for clients that will include some after 5pm time slots to accommodate client needs especially clients in different time zones.

  • Contribute to the knowledge base of the firm including any or all of the following: write an article, develop a tool or system to share with the clients, create a process, document an explanation, conduct a lesson by teleconference, perform an interpretive dance, etc. (We welcome and encourage creativity – just contribute.)


  • Lead/facilitate/participate in group conference calls/webinars as requested from time to time in areas you have particular expertise


 


Collaborating within a distributed workforce


This is a remote/virtual position. Other than our live quarterly team meetings (discussed below) this job can be done from your home office. With that said, while a virtual environment lends itself to a great deal of flexibility and efficiencies that are highly prized by most members of our team, this is a very full-time job – requiring over 40 hours per week (often 50 hours per week, for many on our team) for the average Management Advisor to execute successfully.


Each quarter our firm hosts a conference for our members (with hundreds in attendance at each event) at an upscale hotel in locations that rotate across the country. You will be expected to attend these meetings each quarter to maintain close connections with the clients assigned to you, keep yourself apprised of what we are teaching them, and learn all the inside jokes and nuances that keep this community of highly-entrepreneurial lawyers tightly-bound.


You will also be expected to attend weekly team meetings by videoconference for ongoing training, education and to discuss and hear being discussed any “problem cases” you need to remain aware of, and engage in reporting and other conference calls with the other members of the team to keep us all in the loop and ensure each of our clients feels the benefits of having a true collaborative team on their side.


 


Qualifications



  • You should have practical, hands-on experience with the start-up, management and growth of a small business, preferably a small law firm.

  • Ideally, you have already read and are a big fan of “The E-myth Revisited”

  • You must be able to demonstrate credible evidence that you are a person who is capable of helping another human being to do what they probably don’t want to do, in order to accomplish what they really do want to accomplish.

  • Experience systemizing a business in terms of Marketing, Sales, Production, People, Physical Plant, Metrics and Money.


To get a flavor for the type of professional backgrounds that make it through our hiring process and come to work with us, check out the bios of some of our existing team members at https://howtomanageasmalllawfirm.com/our-departments/.


 


Compensation


Though this job can be performed remotely, this is a full-time, six-figure, salaried W-2 position within How to MANAGE a Small Law Firm. Your compensation will be based on the number of clients you are coaching and how you help them perform, with target compensation being between $110,000 to $140,000 plus full medical and 401K. Opportunities to carve out bonuses and promotion opportunities within the organization to increase your salary above $140,000 are also possible over time.


 


How to Apply


We do not accept applications made directly through ZipRecruiter. In fact, we won't even see them if you try. So, if you're interested in applying to this position, please do so at http://HTMadvisor.com


Once you submit your resume, you should get an email response right away with a confirmation and some information about the next steps. Please check your junk mail folder, as that initial confirmation email tends to get caught by spam filters a frustrating percentage of the time.


Company Description

Inc. Magazine named How to MANAGE a Small Law Firm as one the 5,000 fastest-growing privately held companies in the United States every year since 2015. We've also been named by Inc as one of the "Best Places To Work". How To Manage A Small Law Firm is the largest and fastest-growing provider of outside management services to solo & small law firms in the United States. We currently help to manage more than 400 solo & small law firms in just about every practice area you can imagine with lawyers who come from all walks of life. To learn more about our company and what we do please visit www.HowToMANAGEaSmallLawFirm.com


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