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Jobs near Berkeley, CA “All Jobs” Berkeley, CA

Special Research Assistant Intern for the CEO - In Office or Remote

Business Unit: Office of the CEO

is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary. has been featured on the homepage of,,, The Wall Street Journal, and The New York Times. has been featured in more than 16 books, including the new Harvard Business Review Book, , Arianna Huffington’s book, and Laura Arrillaga-Anderson’s book . We have also been acknowledged five times on Great Nonprofits’ and are highlighted in of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the and monthly contributions on. To date, we have matched more than 20,000 volunteers and $31 million dollars’ worth of volunteer hours.

Job Summary 

As a Special Research Assistant Intern, you’ll have the opportunity to work on important, diverse research projects as needed by the Lead, Office of the CEO.  Topics may include inspirational research for blog writing, Operations, Marketing. Our work environment is fast-paced and entrepreneurial, in a family-oriented, small San Francisco office. Our entire team of 60+ is highly global, working out of 20 countries. Come work with us to achieve our vision “To Create A World Where Giving and Volunteering Are A Natural Part of Everyday Life!”®

Responsibilities 


  • Perform research on high net-worth potential and existing donors, foundations and corporations

  • Specific research on potential funders/donors using the Foundation Center as a primary resource

  • Research on journalists, universities, and celebrities to develop marketing partnerships

  • Perform research on Tech for Good companies

  • Research and provide astute software/upgrade recommendations

  • Research on Product Development Tools 

  • Research and update Event Planning 

  • Record all data in Salesforce

  • Record and update all spreadsheets

Qualifications 


  • Excellent written and verbal communication skills.

  • Meticulous attention to detail

  • Ability to thrive in a fast-paced, deadline-oriented environment.

  • Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.

Benefits


  • Gain experience at a unique social enterprise with global impact/exposure to global issues.

  • Attain benefits in WeWork coworking space. Located in the Financial District downtown across from the TransAmerica building, a prime location. This position is also available remotely.

  • With proven experience/positive attitude, may facilitate J-1, CPT, OPT visas

Duration and Location


  • Minimum 5-15 hours per week for 3 months.

  • Our office is located in the Financial District, San Francisco, in a WeWork coworking space.

  • Candidates can work out of our San Francisco office, in the United States or globally. We are highly globally focused with team members from more than 20 countries, including Russia, China, Japan,  the Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, Turkey, the Kurdish population, South Korea, the U.K., Brazil. 

To Apply:Email your resume, cover letter, 2 writing samples and a list of three references to with "Special Research Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please. is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.

Follow Us on Social Media:


  • ’s

  • on Facebook

  • Follow Us on Twitter: @ and @

  • Follow us on Instagram: @

  • Follow Us on Pinterest: @

  • CEO Pamela Hawley’s Blog:


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No previous experience or formal training is required. Mr. D's Music Club is all about having fun and exploring your creative side to discover new talents, try new things and meet new friends. 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 


  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:


    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics



  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:


  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure


  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to avery@streetsoccerusa.org & ricky@streetsoccerusa.org

 


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.


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Job Description


F/T Office Manager - Tax & Accounting Office

Eva Smith & Associates, EA is a full service Tax and Accounting office that specializes in providing tax preparation, bookkeeping, payroll, and consulting services to individuals and businesses.  We are looking for a reliable candidate to perform administrative and office support activities for an Accounting & Tax Office.

Responsibilities:
* General administrative duties (e.g. appointment scheduling, email corresponding, scanning, faxing, filing, greeting clients, managing incoming phone calls, etc.)
* Manage the flow of client tax data submitted on-line, in-person drop off, and mail
* Coordinate the Bookkeeping process from gathering bank statements, distributing reports from Bookkeeper to clients, review reports with owner, investigate and resolve accounting discrepancies
* Assist with bi-weekly/monthly payroll set-up, processing, report generating, and filing quarterly and annual federal and state tax forms
* Preparing and filing 1099s
* Making estimated tax payments for clients & businesses
* Familiarity with reading and interpreting IRS tax letters and directing clients on appropriate responses or follow-up steps
* Filing tax extensions
* Providing support to the tax preparer, as needed

Qualifications:
* Minimum 2 year tax office experience, required
* Minimum 3 years administrative experience, required
* CTEC license a PLUS
* Experience with bookkeeping process
* Some college, preferred

Systems Experience:
* Must be proficient in QuickBooks and QuickBooks Payroll, required
* Proficient in Microsoft Office, required
* Strong ability to navigate in a Windows environment
* Comfortability with small office equipment - scanner, fax, copier, postage machine, etc

Skills:
* Superior written and verbal communication skills
* Strong prioritization skills
* Strong attention to detail
* Forward-thinking and problem solving
* Must be able to work and find resolutions to obstacles, independently

A high level of confidentiality and professionalism is necessary in this position.  

COMPENSATION
* Compensation commensurate with experience.
* Medical, dental, vision benefits offered.
* 401(K) contribution and matching.
* Paid time off.

TO APPLY


Send resume, salary requirements, and schedule availability.

NO PHONE CALLS PLEASE! Looking to hire ASAP, so we will respond quickly!


Company Description

Eva Smith & Associates, EA is a small, local Tax and Accounting office that provides tax preparation, bookkeeping, payroll, and small business consulting services to individuals and businesses. We have been located in Hayward for the past 15 years. We strongly believe in team work and partnering with clients to make them successful and help them achieve financial freedom!


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Job Description


 


Job Description


Bookkeeper


A well-established over 25 years stone company located in San Francisco is looking for a qualified full time bookkeeper with three to five years’ experience in accounting. The applicant will be responsible for day to day accounting functions using Quick Books. This key player must possess good organizational and communication skills to deal diplomatically with all levels of company personnel and customers.


This is a full time and immediate position.


• General understanding of accounting principal
• Full cycle accounting operation skills
• A positive and collaborative attitude
• An attention to detail and the ability to multi-task
• Excellent mathematical, organizational, oral, and written communication skills
A proficiency in QuickBooks, Microsoft Word, Excel, Office is a must


• Ability to work and meet deadlines
• A willingness to learn new tasks
• Dependability and punctuality


A few of the responsibilities:


• Managing A/P, A/R, and General Ledger
• Monitoring and processing ACH payments, monthly journal entries, recurring auto debits, account balance reconciliations


• Vendor statement, credit card
• Research transactions to resolve questions and confirm data


If you’d like to explore this unique opportunity to join an established company and be part of our hard-working, friendly and successful team, please e-mail with a cover letter and resume.


Jobsite: In office


Job hours: Full time Monday - Friday


 



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Job Description


A Prestigious Finance Firm is seeking an Experienced and Talented Executive Assistant/Office Manager to join their collaborative and dynamic team in San Francisco. In this exciting dual role, you will provide seamless support to their portfolio manager with a full range of administrative tasks while overseeing entire office operations. The ideal candidate is a highly motivated, flexible, dependable, and solutions-oriented individual with a meticulous eye for detail who will thrive in a fast paced, entrepreneurial environment. This is a wonderful opportunity for an experienced administrative professional to showcase their strong administrative skills.


 


Perks include excellent benefits, a generous bonus, and great work/life balance!


 


Hours for this role are 7:30 AM – 3:30 PM Monday – Friday.


 


Responsibilities:



  • Complex calendar management and meeting coordination for the executive and client engagements

  • Act as a trusted liaison by facilitating communications and drafting and proofreading correspondences

  • Plan and schedule extensive domestic and international travel itineraries

  • Track, process, and submit expenses and prepare corresponding reports

  • Create, edit, and distribute documents, presentations, and other collateral

  • Schedule and prepare for team meetings and client engagements

  • Ensure the office is running smoothly my taking on office management duties, including ordering inventory, interfacing with third-party vendors, and coordinating maintenance

  • Ad hoc duties as assigned and opportunity to take on other projects when needed


 


Qualifications:



  • A minimum of 10 years’ experience in a similar role in financial services

  • Extensive experience with detailed international travel coordination especially to Asia

  • Bachelor's degree required

  • Ability to work early market hours

  • Exceptional organization and time management skills with a strong eye for detail

  • Exceptional written and verbal communication skills and a talent for collaboration

  • Capability to multitask and manage several competing priorities

  • Resourceful, organized, and independent work style

  • Proactive approach to projects and eagerness to jump in and own tasks


 


Please submit your resume to apply!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


JOB DESCRIPTION:


Job Title: Security Officer


Reports to: General Manager


FLSA Status: Non-Exempt


Supervisory Responsibility:


None


Position Summary:


This position is responsible for preserving order and enforcing regulations and directives for the site as it pertains to personnel, visitors, and premises according to company policy and practices, as well as state and local laws and regulations.


Essential Functions:


  • Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel.

  • Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment.

  • Controls access to client site or facility through the admittance process.

  • Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons.

  • Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations.

  • Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather.

Job Specifications:


· Veterans Only


· Guard card required


· Exposed carry required


· Security Operations preferred


· Management Experience preferred


· Capable of making decisions under pressure


EQUAL OPPORTUNITY EMPLOYER


We are a committed Equal Opportunity Employer and we make it our mission to provide employees with a work environment free of discrimination and harassment. All employment decisions at 105th are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. 105th believes that diversity and inclusion among our team members is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.



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Job Description


A Multinational Management Consulting Firm is in search of an Executive Assistant/Office Manager who is fluent in both English and Spanish to join their dynamic team. This is an incredibly tight-knit and highly dedicated group that has created a very special culture. The ideal individual for this role is someone who has exceptional multi-tasking skills with the ability to ensure office operations run smoothly. This is an exciting opportunity to create a major impact on a leading consulting firm where you have the ability to take on several diverse projects at once.


 


Responsibilities:



  • Oversee several business/personal schedules and create travel itineraries

  • Liaise with supply vendors and building management; process incoming/outgoing mail

  • Plan a variety of events, including happy hours, holiday parties, office meetings, and intern and community service events

  • Manage office duties such as answering phone calls, sending emails, and greeting visitors

  • Handle long-term projects and strategic initiatives

  • Assist with the company’s HR and recruiting efforts

  • Coordinate maintenance issues and organize office supplies

  • Be the “go to” person when making important decisions regarding team efforts

  • Assist with the company’s HR and recruiting efforts


 


Qualifications:



  • At least two years of similar experience

  • A bachelor’s degree highly preferred

  • Background in the finance, consulting, accounting, or legal fields

  • Must be fluent in both written and verbal Spanish and English

  • Ability to multitask and prioritize in a fast-paced environment

  • Polite, friendly, and top-notch communication skills

  • Professionalism and discretion regarding confidential material

  • Attention to detail and accuracy in all work


 


This firm offers fantastic perks such as a full benefits package and a great bonus! Please apply for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


Office Managers serve on the front lines of what we do every day. The number one goal of a successful Office Manager is to set a solution driven, customer centric, positive tone with clients. Behind the scenes you’ll work proactively work with our Directors to make sure our teams are operating at full capacity and nothing is falling through the cracks.


What we offer:



  • Tremendous opportunity within a rapidly growing accounting firm

  • Competitive compensation, 401(k) plan, medical premiums paid by employer


What you will do:



  • Front office management serving clients, staff and vendors.

  • Manage projects and workflow from drop-off to delivery, including scanning, filing and processing information.

  • Follow detailed procedures accurately and efficiently.

  • Provide the highest level of service to our clients with timely responses and resolutions.

  • Professional business writing for client and government correspondence.

  • General office duties including phones, scheduling, filing.

  • Maintain Accounts Receivable and Payable, manage department expenses.

  • Assist with other projects related to accounting and tax.


What we look for:



  • Professional office experience 2+ yrs required, proficient with Microsoft Office

  • QuickBooks, A/R and A/P experience preferred

  • Superior attention to detail and ability to multi-task

  • Excellent verbal and written communication skills

  • Independent worker and learner, willingness to take on new tasks

  • Ability to self-manage projects, proactive problem solving, analytical skills

  • Ability to learn, understand and utilize new technology systems quickly

  • Exceptional customer service skills

  • Associate's Degree required, Bachelor's degree preferred


Company Description

Platform Accounting Group is an accounting firm run by a group of passionate accounting and advisory professionals - or more simply put, by a team of entrepreneurial accountants.

Platform has a rapidly growing presence in the Intermountain states and West Coast regions.


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Job Description


 


We are seeking an Office Manager for our beautiful dental practice in SOMA. We are a boutique practice that takes pride in providing excellent dentistry and five star customer service. We are looking for a personable and detail-oriented professional who is dedicated to extraordinary customer service, quality, and productivity. Prior experience working in a dental office is required.


Our new office manager will grow with our expanding practice and will help us take the practice to the next level. A candidate for this position has to demonstrate sound understanding of oral care procedures, strengths in insurance claims processing and treatment plan presentation combined with excellent managerial skills.


This position offers competitive compensation and a full benefit package.



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Job Description


 We are a General Dentist office looking for an Office Manager to lead our team.


The perfect person will:

- have at least 2 years dental office management experience
- be knowledgeable in PPO insurances
- have excellent people management skills
- be very organized and details oriented 
- be willing to hold each other accountable for results
- be skilled at managing the Accounts Receivable 
- help patients understand and accept necessary treatment

We are looking for a part-time or full-time person. 



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Job Description


 


We are a well established tree company in the peninsula, looking to hire an Office Manager to help our business grow. The ideal candidate will have previous experience working at a Tree/Landscape/Construction like company and at least 3 years bookkeeping experience. Strong written and verbal communication skills are equally important. Candidates should be responsible, well organized, and have the ability to prioritize efficiently and manage multiple tasks. Looking for a team player with a positive problem-solving approach.


 


Responsibilities include but are not limited to:



  • Manage records and information related to tree care - Accounts Receivable - Timesheet entry, create invoices and organize supporting billable documents, track and follow-up for payments. Accounts Payable: Maintain electronic & paper files, check invoices and pay bills.


  • Client communications & schedule estimates and appointments


  • Support human resources (Payroll, New hire paperwork, Safety Program Administration)


  • Provide administrative assistance to management team


  • Perform other office tasks (managing office files & organization, answer phones, mail documents, maintain office and breakroom supplies, plan team outings etc.)



 


​Qualifications:



  • Proficient in QuickBooks Online, Excel, Word, email and general mac computer usage


  • Accounting & Record Keeping experience


  • Ability to prioritize and multi-task


  • Strong organizational and communication skills


  • Deadline and detail-oriented




Pay based on experience; 30 hours a week minimum is needed. Position available immediately.


Company Description

Ned Patchett Consulting is a firm that specializes in Arboricultural Consulting, Tree Preservation Services and Landscape Design Services surrounding mature and heritage trees.

Integrity, honesty, experience and a passion for our work is our company philosophy. Our goal at Ned Patchett Consulting is to provide superior services at economical prices and to provide our clients with excellent customer service. Please visit http://www.nedpatchettconsulting.com


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Job Description


 


MOBILITY MATTERS


Bookkeeping Office Manager


August 2020


Position Description: Under the supervision of the CEO, the Bookkeeping Office Manager is responsible for ensuring the smooth operations of the organization’s business office with a focus on accurate and timely bookkeeping and associated financial procedures. (Position is 32 hours/week. Salary $42,000 plus $5,500/year in lieu of health care insurance.)


Qualifications/Experience:



  • High School graduate/ Community College or other business related classes.


  • California Driver’s License/Clean DME for at least 5 years/Crime free background.


  • 3-5 years recent Quick Books experience.


  • UPSP Bulk mailing experience, a plus.



Physical Qualifications:



  • Requires prolonged sitting, standing, some bending, stooping and stretching.


  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer, photocopier, telephone, calculator, and other office equipment, and a motor vehicle.


  • Requires normal range of hearing, eyesight, and speech.



Abilities/Other Requirements:



  • English required (bilingual in Spanish, a plus); Excellent communication skills.


  • Basic computer competence (Microsoft Word, Outlook, Excel, etc.) and experience with use of Internet and databases.


  • Detail oriented; ability to multitask under pressure and time constraints.


  • Demonstrate excellent service and teamwork.


  • Reliable, flexible, and organized.


  • Excellent interpersonal skills with diverse populations.


  • Self-starter with initiative and confidence.



Primary Duties/Responsibilities:



  1. Establish and maintain good working relationships with Mobility Matters staff, volunteers, and clients.


  2. Answer main office line and refer calls as necessary.


  3. All usual bookkeeping tasks using Quickbooks, bill paying, bank reconciliations, preparing financial reports monthly, etc.


  4. Update payroll service of any changes and post payroll in Quickbooks. Distribute pay stubs to staff.


  5. Order office supplies, update letterhead, staff/board lists, etc. and maintain office machines/computers.


  6. Enter donations in the Fundraiser donor database and send out thank you letters.


  7. Enter all new clients and drivers into Fundraiser used for bulk mailings.


  8. Prepare and submit monthly grant billings.


  9. Create and update brochures, flyers, business cards, etc. and print as needed.


  10. Assist with fundraising which includes creating, printing and preparing the bulk mailing for our 3 annual fundraisers.


  11. Assist with the annual Volunteer Celebration.


  12. Prepare all information needed each year by our tax accountant to file tax return.


  13. Gather and submit information regarding audits.


  14. Volunteer to take rides in the absence of volunteer drivers, time permitting.


  15. Other duties as assigned by the CEO.



Company Description

Mobility Matters provides mobility management services throughout Contra Costa County by matching riders to transportation providers that meet their individual needs. We also operate volunteer driver programs that provide free, one-on-one, door-through-door rides for seniors and disabled veterans who cannot access other forms of transportation.


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Job Description


 


The Company: 



S.E.A. Construction, Inc. is a well-known, mid-size professional Design / Build remodeling firm, located in San Mateo, CA that specializes in residential renovations. For over 30 years, our team has helped over 3,500 clients in the Bay Area. We are searching for an experienced, outstanding, proactive individual to add to our team.  Our ideal candidate will be seeking long-term employment with a great company that promotes professional growth. This is a fast-paced, multi-faceted position with a stable, family-oriented company. It is a full-time position which may require some weekend and evening flexibility as the business requires.

Job Responsibilities:


The primary responsibilities of the Office Manager/ Executive Assistant will include, but are not limited to:


  • Performing all tasks associated with Office Management including, but not limited to:

    • Promoting and maintaining a positive, productive and professional office environment

    • Complying with all State and Federal requirements related to labor laws, 401K, and workers’ compensation forms and audits

    • Responsible for all administrative, payroll, employee and client files, and Design- team coordination

    • Acting as a main point of contact for all Incoming calls, clients, and sales

    • Acting as support and gatekeeper to the owner, including proactive management of multiple calendars

    • Providing a world-class, concierge level of customer service to clients, from the first phone call to the conclusion of their project 

    • Reviewing and responding to all forms of client correspondence professionally and draft legal contracts 

    • Knowledge of the construction, bidding, and building application process 



Job Requirements:



  • Preferred 5 years of administrative assistant experience in the Construction field

  • Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions. 

  • Highly-developed PC skills, including proficiency with Microsoft Word, Excel, Outlook, and construction management software, such as BuilderTrend

  • Strong organizational and administrative skills, with a “no job too big or small” attitude and the ability to anticipate, improvise, and adapt for optimal resolutions 

  • Excellent time management skills and ability to multi-task and prioritize work

  • Knowledge of payroll data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Professional and customer service-oriented experience and the ability to build relationships

  • Excellent oral and written communication skills -- able to communicate directly, concisely and diplomatically as required, and knowing how, when and what to communicate


Compensation and Benefits:



  • Competitive pay rates commensurate with experience – ($75,000-$95,000) 

  • Health Benefits, including Medical, Vision, and Dental

  • Paid Vacation and Holidays 

  • 401K Retirement Plan

  • A work environment that fosters learning and growing.



Due to the large number of applications we receive, only qualified candidates will be contacted. Thank you for your understanding. Learn more about S.E. A. Construction, Inc. at www.seaconstruction.com.



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Job Description


Premier Talent Partners is looking for a highly motivated and organized Contract Office Manager role with an exciting, well-known Tech company in San Francisco, CA. This role has the expectation of being onsite for a minimum of 2 days per week.




Responsibilities:



  • Develop and ensure consistent delivery of site services to maximize the employee experience while also operating within financial plans

  • Manage the local Workplace Services team by developing and tracking yearly goals, providing mentorship in professional development, and ensuring key site deliverables are carried out

  • Manage all Workplace Services vendors – janitorial, food/beverage, maintenance vendors, and more

  • Develop strong vendor relationships, manage bid processes, and annual budget planning. Track asset life cycles and develop ongoing maintenance plans

  • Partner with HR, ERG groups, and other key stakeholders in delivering employee-centric programs, services, and events, which build company culture

  • Oversee Workplace Services intranet and communications for the site, as well as becoming a brand ambassador to ensure alignment and consistency in signage and messaging. Maintain regular communication with site leads and other key stakeholders, organizing their input into actionable programs and setting clear expectations for project & service delivery

  • Work across our client’s Real Estate & Workplace Services team to help establish best practices for site management

  • Partner with Security & Safety to manage employee health & safety programs, emergency preparedness, and disaster recovery plans

  • Ensure compliance with all physical security protocols, ISO, and audits

  • Contribute to developing metrics and benchmarks for measuring employee satisfaction and optimizing budgets


Qualifications:



  • Must have prior management experience

  • Comfortable going into the office about 2 days to start and more frequently as needed 

  • 3+ years of direct Office Management or Facilities experience

  • Able to hold a team accountable, convey a strong presence 

  • Prior experience in tech and agility is preferred 


++




Premier Talent Partners is a recruitment firm specializing in the areas of contract/temp, temp-perm, permanent, and payrolling needs across all industries, supporting equitable hiring nationwide.






Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.




#LI-JO1


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


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Job Description


We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization.


Qualifications:



  • Experience with Fleet Trucks

  • Experience with Insurance company's

  • Experience with collision  

  • Experience with a Mitchel Program

  • IT knowledge a plus.



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Job Description


North Bay Area Dealership – Automotive Office Manager


We are a North Bay Area Dealership currently seeking an experienced Automotive Office Manager with strong accounting experience to join our team. Automotive industry experience is REQUIRED. This is the perfect opportunity for an experienced automotive accounting professional who wants to push their career to the next level.


You must have a focus on communication and customer relations.


 


We Offer:


· Competitive pay based on experience and performance


· Available benefits include health, dental, 401K and paid vacations


· Opportunity to further your career


· Family owned and operated dealership group


Responsibilities:



  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.

  • Ensure accurate and timely month-end and year-end closings.


· Monthly preparation and submission of financial statements.


· Supervise the general day to day functions within the accounting office, including managing 12-15 employees who handle AR, AP, payroll, titles, and cash receipts.


· Run and review expense trend reports monthly.


· Yearly renewals of all dealer and other licensing as required by TN state laws.



  • Manage monthly and annual accruals and depreciation.

  • Weekly management team meetings.

  • State and federal submissions for various tax requirements.


· Recruit, hire and train office positions as needed.


 


Qualifications:


· Automotive Dealership experience


· Management experience (required)


· Working knowledge of dealership financial statements and dealership operations (required)


· Degree in Accounting (preferred)


· Detail oriented and excellent organizational skills


· Excellent communication skills; both written and verbal


· Proficient in Microsoft Word and Excel


 


 


APPLY TO THIS AD TO SUBMIT YOUR RESUME!
WE WILL CONTACT YOU FOR YOUR CONFIDENTIAL INTERVIEW!


 


 


 


Keywords – Office manager, dealership, accounting, accounting clerk, automotive, automotive dealership office manager, car dealership, controller, bookkeeper


 



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Job Description


We are seeking a Dental Office Manager to become a part of our team part to full time position! We are looking for an experienced office manager who possesses the following abilities:

Management: one who can implement and improve on existing systems and continue a positive culture and environment for all

Excellent communication skills: one who can listen and relay information between patients and their families, team members, and owners

Character: one who possesses the maturity, integrity and accountability needed to manage and maintain a professional environment and provide a high level of care. Team Culture is utmost paramount importance in our office and we are seeking someone who is accountable and motivated. Growth is our motto!

Problem solving: one with an analytical mind who can come up with solutions and action plans when challenges arise

Responsibilities: will include the following duties: clerical, schedule management, patient hospitality, financial department (Accounts Payable and Receivable), system management (Payroll, End of the Month, Billing, etc.) and human resources.

Areas of competence include: computer savvy (dental software (DENTRIX), eclaims, word, excel, etc.), hospitality, conflict resolution and customer service.


Dental experience is preferred.

Hours: 3-5 days a week (30-40 hours / week)

Benefits: Competitive Compensation, medical benefits, vacation, sick, and retirement.



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Job Description


Office Manager/Bookkeeper, 2 days per week-10 hours a week– San Rafael - $35-$40/hour+


Join San Rafael employer where employees stay 20 years + in 10 hour, 2 day per week bookkeeping position. Working onsite 2 days per week, you will manage everything from general admin support to monthly bill paying, quarterly taxes and income and expense statements.


Must have strong Excel skills as well as QuickBooks Pro experience a plus.


You will:



  • Collect rents; prepare and make rent deposits

  • Prepare manual payroll; pay payroll taxes

  • Reconcile check statements

  • Update spreadsheets on monthly basis including rent roll, tenant listing, utilities usage, etc.

  • Security deposit reconciliation

  • Income and Expense statement preparation

  • Quarterly taxes

  • Prepare 1099’s

  • Prepare 940 - Futa Tax Return


You have:



  • 3-5 years bookkeeping + admin assistant experience

  • QuickBooks Pro + strong Excel skills

  • Experience processing manual payroll and recording bills in account ledgers

  • Property management experience a plus


Easy access off Highway 101 + plenty of parking


 


Company Description

Perfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.

Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.

As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.

Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.

We want to grow your career, increasing job satisfaction and earning power in the process! We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities


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