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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.

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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 

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Skilled Office Manager / QBO / Client / Social Media Manager needed to run the day to day operations of a small but busy Oakland Landscape Designer / Contractor’s virtual office. After training, this position works from home with a company provided laptop.  Applicant must have strong computer and social networking skills with at least 5 years of office experience. Knowledge of bookkeeping, QBO and excel spreadsheets mandatory. Background or experience with gardening/landscaping/design desired for not mandatory. 

Please call before you respond in email and leave a message with your name and number twice for accuracy 510.316.5098.  And yes, this is sort of a test.  Please do not bother our offices for information, instead call the hiring manager/owner directly at 510.316.5098.

20-30 hours a week.  9am-2pm weedkdays are "official" office hours but there flexibility for the right applicant.

Some plant knowledge or at least a love of gardens is helpful. Phone work will include speaking to clients about their gardens and informing new clients of our services. Home gardeners also encouraged to apply. The person in this position wears "many hats".

 

Virtual Office: There is no actual building for our offices, CEO and Office Manager work from home office thru computers and phone. Once a week meetings with CEO take place at her home office or a local bistro.

 

Responsibilities:

* Manage client relations via email / phone

* Invoice and control QBO with CPA to guide

* Manage social media presence (YELP, Houzze, GOOGLE.)

* Filing and organizing virtual office documents (some paper)

* Pay bills, receive payments

* Make bank deposits

* Keep QuickBooks file up to date

* Answer phone and schedule jobs

* Coordinate Google Calendar

* Basic tax prep (organize receipts)

* Filing and basic office work

* Answer phone and schedule jobs

* This position reports directly to the Owner of the company

Our Company is a small, woman-owned green business with less than 7 employees. We are looking for a person who can hit the ground running and take ownership of the virtual office immediately. Must be able to work alone without much guidance, self-starter with a solid back ground in office management. Training will take place at Owners home office for 2-4 weeks.  After that, position will work remotely.

Pay depends on your experience and previous pay history. We believe in a living wage comparable to the Bay Area cost of living.

Hiring now for long-term employment for the right applicant.

Please call before you respond in email and leave a message with your name and number, please leave your name and number twice for accuracy.  510.316.5098

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Administrative Assistant-Scheduler

Part or Full-time

Location: The Presidio, San Francisco

We seek a highly-organized and energetic Administrative Assistant-Scheduler to provide excellent client services and support to a dedicated team of executive recruiting professionals. As the primary scheduler you will coordinate complex interview schedules for candidate interviews and manage the CEO’s calendar. Your support to the research department includes identifying potential candidates, updating contact information and providing user support to the team.

Our firm recruits for nonprofit boards and chief executives at the highest levels including, chief executive, advancement, finance, marketing, program and other senior leaders. We work across diverse nonprofit sectors that include the Arts, Media & Culture, Environment & Conservation, Foundations, Institutes, Justice, Health & Human Services.

Duties and Responsibilities:

1. Scheduling Support (45%)


  • Schedule meetings and interviews for the CEO and Principals while maintaining a high degree of confidentiality;

  • Coordinate interview schedules for board members and candidates. Provide detailed interview schedules to all parties ensuring 100% accuracy;

  • Book travel;

  • Answer phones, direct calls to appropriate staff members.

2. Administrative Support (55%)


  • Conduct internet research to identify potential candidates. Build 45-60 new contact records per day for project source lists;

  • Conduct internet research for various projects for CEO;

  • Manage the company’s general email account and route correspondence and relevant information to staff;

  • Perform database clean up and technical operations as needed;

  • Assemble client documents for meetings and candidate interviews with 100% accuracy;

  • Package and mail documents to clients and candidates meeting short deadlines;

  • Proofread documents and materials;

  • Miscellaneous clerical and office duties.


1009 General Kennedy Avenue, San Francisco, CA 94129 • Tel. 415.762.2650 • Fax 309.415-3028

www.mOppenheim.com

Required Skills and Abilities:


  • BA/BS from an accredited institution, Associates Degree or 3-5 years of relevant professional experience;

  • Experience in scheduling;

  • Excellent internet research, writing, editing and verbal communication skills;

  • Excellent project planning and time management skills;

  • Strong experience in database quality assurance;

  • Ability to juggle various tasks;

  • Ability to work cross functionally;

  • Ability to maintain a high degree of confidentiality;

  • Ability to analyze data and create processes on results;

  • Proficiency in MS Office;

  • Ability to work on the computer on a continuous, daily basis.

Personal Characteristics:


  • Emotionally mature and self-reliant; someone who will thrive working in a small but growing team;

  • Possesses a creative and solution driven mentality, along with a high degree of attention to detail and accuracy;

  • Self-starter and desire to continually learn new skills and grow;

  • Positive, energetic, and focused, with the ability to prioritize.

Compensation:

For Full-time: Salary DOE, Benefits for full-time employment include medical, FSA & commuter benefit, holiday/sick/vacation, 401(k)

For Part-time: Hourly wage, Sick leave

Location: Our office is located on the Main Post in the Presidio. Free PresidiGo Downtown shuttle takes you from downtown San Francisco from the Transbay Terminal, Embarcadero BART, and Union Street/Van Ness Ave and the Presidio. The Around the Park routes – Presidio Hills and Crissy Field serve more than 40 destinations within the Presidio. Many stops are within a short walking distance from MUNI or Golden Gate Transit bus lines.

To Apply:

Interested candidates please submit the following to the attention of “Hiring Manager” with the subject line “AAS”/YOUR NAME” to info@moppenheim.com.

Include the following:


  1. Cover letter – Please tell us why you are the ideal candidate for this position; 2. Resume with your work history; 3. Be ready to submit 3-5 references.

No phone calls please!

Visit our website at www.moppenheim.com

m/Oppenheim Executive Search is an equal opportunity employer 

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Judicate West is seeking a highly motivated and detail-oriented individual. A minimum of 2 years receptionist/front desk experience is preferred. We have an immediate opening in our West Los Angeles office. Duties include greeting clients and assisting with the check in process, answering multi-line phones, handling incoming mail, organizing the office, daily set up of conference rooms, catering set up and breakdown, as well as other general administrative support functions. This is an entry level position with growth opportunities available in the alternative dispute resolution profession.

*Benefits available after 90 days. 401K available after one year.

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About this position:

Job Title: Receptionist

Division: Administration

Department: Internal Services

Location (City/State): San Jose, CA

Employment Type: Full-Time

FLSA Status: Non-Exempt

About us:

Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

General Statement of Job:

The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.

Essential Job Functions:


  • Answer telephones and direct callers to the appropriate extension or provide requested information

  • Act as first point of contact for in-person visitors

  • Handle incoming and outgoing mail, including packages via express mail services

  • Order, receive, stock, and distribute office supplies

  • Order, receive, stock, and maintain kitchen areas including snacks, beverages, and paper goods

  • Assist with other related clerical duties such as photocopying, faxing, and filing

  • Perform other related duties as required

Minimum Qualifications and Requirements:


  • Must be 21 years old

  • Must have a valid Driver's License

  • Associates Degree as required or equivalent experience

  • At least one year of experience in a corporate office setting

  • Customer service or receptionist experience is highly desirable

  • Strong written and verbal communication skills

  • Proficient in Google applications (gmail, documents, spreadsheets, forms) and iOS Systems

  • A dependable team player with business maturity and enthusiasm

What we can offer:


  • Pay Rate: $16.00/hr

  • Health, Dental, Vision, and 401k for eligible employees

  • Paid Time Off including Sick/Safe Time

  • A dynamic and challenging work environment with opportunity for growth

Additional Information:


  • Security Industry Specialists, Inc.

  • Private Patrol Operator #PPO 13936

  • Private Investigator #PI 28063

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Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.

Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.

We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.

POSITION:

The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.

REQUIREMENTS:


  • Excellent sales, communication, and customer service skills required

  • Goal-oriented with an ability to achieve sales in memberships, retail, private training, and teacher training

  • Ability to learn and use the Club Ready software system

  • Ability to stand or sit for up to 8 hours throughout the workday

  • Hearing sufficient to understand conversations, both in person and on the telephone

  • Must be able to work under pressure and meet tight deadlines

  • Must communicate professionally and effectively to clients and colleagues

  • Must have excellent public speaking skills

  • Must have proficient computer skills

  • Valid drivers' license, proof of insurance, and access to reliable transportation.

RESPONSIBILITIES:


  • Execute sales process of lead generation, follow up, and close

  • Conduct tours of the studio while establishing a relationship and targeting prospective member's needs and wants

  • Maintain acceptable level of personal sales production

  • Emphasize and enforce objectives of the studio as a fitness and wellness provider

  • Present available services to current or prospective members

  • Book quality appointments to achieve monthly sales quota

  • Participate in special events (health fairs, grand openings, marathons, and community and hospital events) to promote the club

  • Assumes responsibility for developing selling skills

  • Other duties as assigned

COMPENSATION & PERKS:


  • This position offers a competitive base salary

  • Commission paid on sales

  • Opportunity for bonus based on performance

  • Opportunities for growth within the studio including additional sales and management positions

  • Club Pilates unlimited membership

  • Team member discount on retail

  • 401K

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ZAZA is a busy and upscale spa that specializes in nails, skincare and lashes in South Park. And we serve delicious wine and bubbly!

We are looking for an energetic front desk gal who loves to give great customer service.

Job Description/Qualifications

*Great customer service skills and professional demeanor.

*Manage and coordinate front desk schedule and activities.

*Maintain a working knowledge of all services and products offered by the spa.

*Greet and correspond with customers.

*Answer phones and schedule spa appointments.

*Sell retail products.

*Open and Close Spa.

*Coordinate work schedule & appointments for nail technicians and estheticians.

*Offer the highest level of personalized service while maintaining a positive attitude.

*Must be able to work weekends, evening and some holidays.

*At least 2 years in salon, spa or retail customer service experience.

*Assist with social media and spa events.

Hourly position with commission and benefits.

For consideration, please email or drop off a resume at 543 2nd Street San Francisco. 

Job Type: Part-time

Required experience:


  • customer service: 1-2 years

Job Type: Part-time

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Our spa is looking for a dedicated male receptionist/attendant to handle client-facing duties as well as general office management tasks. When our clients walk into our spa, we want them to find a friendly, smiling face and a helping hand. The ideal candidate is detail oriented, committed to work schedule, and has a positive attitude.

Please note that we do not offer a summer job or internship. This is a permanent job opportunity.

Responsibilities include:

Greet clients as soon as they arrive and help with checking in and out

Answering phones and communicate appointments to therapists

Create and manage appointments on a digital appointment scheduling system

Show customers to the male only spa areas

Preferred experience would be:

1 plus year of retail or beauty/wellness industry

We are looking for a part-time job seeker. If you are interested in the spa or beauty/wellness industry, the position would offer you the experience you need and more!

Job Type: Part-time

Salary: $16.00 to $18.00 /hour

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Beau & Bella A Modern Day Spa in San Ramon is looking for 1 Full -Time & 1 Part-Time Time Spa/Guest Coordinator with an amazing personality! The spa is opened 7 days a week from 10 am to 6 pm on Saturday - Monday and 10 am to 7 pm on Tuesday - Friday. Full-time hours will be provided for a minimum of 35 hours per week and Part-time hours will be provided for a minimum of 16 hours per week.

This position is ideal for someone wants to learn all fun things about the spa business. We provide all of our employees with a friendly, team-oriented work environment with service perks. If you are passionate about helping others and being surrounded by all things beauty, we want to meet you!

Job Description/Qualifications

*Great customer service skills and professional demeanor

*Maintain a working knowledge of all services and products offered by the spa

*Greet and correspond with customers

*Schedule spa appointments

*Answer phones, check emails and voicemails

*Sell retail products

*Open and Close Spa

*Maintain cleanliness of the Spa and retail areas

*Perform fun ad-hoc projects

*Multi-task efficiently

*Communicate as a team with the nail technicians and estheticians

*Offer the highest level of personalized service while maintaining a positive, enthusiastic, and helpful attitude

*Must be able to work Fridays & Saturdays, evenings and some holidays

*At least 1-year customer service experience

Hourly plus commission

For consideration, please send your resume to the reply email listed.

Feel free to also drop off a resume at our location.

11040 Bollinger Canyon Road, Suite H, San Ramon, CA

Check us out at www.beaubellaspa.com

Job Type: Part-time & Full-time (must be able to work weekends and holidays)

Salary: $14.50 to $16 /hour (Depends on Experience)

Required experience:


  • customer service: 1 year

  • amazing personality

Job Type: Full-time

Salary: $14.50 to $16.00 /hour

Experience:


  • customer service: 1 year (Required)

Location:


  • San Ramon, CA 94582 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Commission

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Assist with answering phones, prescription refills, appointment scheduling, and other front desk responsibilities.

 

Collect patient demographics, insurance information and copays according to Office Policies and Procedures.

 

Assist with patient communication, including answering basic patient questions, advancing medical questions to clinical professional, delivering test/lab results to patients as authorized, and other patient correspondence

 

Accurately maintain patient electronic health record, including but not limited to: obtaining and recording patient vitals, recording medical history and medication/allergy lists, electronically filing relevant documents, initiating correspondence with other care providers

 

Administer lab procedures as required (injections, phlebotomy, urinalysis, and autoclave).

 

Other duties as assigned.

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 Huckleberry Youth Programs is seeking someone with a strong commitment to the well-being of youth and social justice to assist us in our mission to educate, inspire, and support underserved youth to develop healthy life choices, to maximize their potential, and to realize their dreams. Since 1967, we have accomplished this by providing San Francisco and Marin youth and their families with a network of services and opportunities by caring peers and adults. Watch our story!

Huckleberry Youth Programs is seeking a Youth Engagement Specialist who will be based at Huckleberry Youth Health Center in San Francisco. The Youth Engagement Specialist is a member of the Huckleberry Youth Health Center team. This position provides direct service to youth accessing medical care, case management and therapy at the health center. This position holds the primary responsibility for assisting clients both in person and over the phone, with support from other members of the Client Services team. The Youth Engagement Specialist is the face of the Huckleberry Youth Health Center and is essential to creating a warm and welcoming atmosphere for the youth we serve.

We're looking for someone with the following experience and qualities:

--A combination of three years of college and/or relevant experience.

--Bilingual in Spanish.

--Must be highly organized, creative, innovative and flexible.

--Comfortable with administrative tasks such as answering the phone, keeping a detailed log and data entry.

--Must be engaging, friendly and care about the social justice issues of health care access for marginalized populations.

--Able to handle competing demands and prioritize tasks while focusing on the needs and experience of our clients.

--Experience using computers; specifically, Google Suites, Word and Excel.

For a detailed job description see our website.

We're a great place to work! We offer excellent benefits and value work-life balance.

Medical coverage--100% employer paid for employee and 50% employer paid for dependents

Dental Coverage--100% employer paid for employee and 50% employer paid for dependents

Life Insurance--Employer paid

16 Vacation days in the 1st year of employment

12 Personal Necessity days

6 Paid Holidays

We're a diverse organization and we value diversity and inclusion in all that we do. We encourage applicants from all backgrounds to apply.

If interested, please click here to apply.

EQUAL EMPLOYMENT OPPORTUNITY:

Huckleberry Youth Programs is an equal opportunity employer, committed to providing equal opportunity to its employees and applicants for employment without discrimination on the basis of race; color; ethnic background; religion; gender; gender identity or expression; sexual orientation; national origin; ancestry; age; marital status; pregnancy, childbirth, or other related medical condition; disability, including HIV-related conditions; or status as a covered veteran. This policy applies to every aspect of employment, including but not limited to: hiring, advancement, transfer, demotion, layoff, termination, compensation, benefits, training and working conditions.

FAIR CHANCE:

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

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Position Summary: The primary responsibilities of the Events Coordinator and Administrative Assistant are to plan and lead SJND’s fundraising, alumni, and other campus events as needed, and to provide administrative assistance support for ongoing projects in the Advancement Department. This position requires an individual with a thoughtful, professional and responsible demeanor, who can thrive in an ever-changing environment. The role requires someone who is a self-starter, who is flexible and who is comfortable multi-tasking. The role requires someone who is effective managing teams of volunteers as well as working collaboratively with various school departments. 

Administrative Duties:


  • Provide administrative assistance and project support to the Advancement department.

  • Assist the Development Associate with data entry projects.

  • Manage the Advancement department’s student and summer interns as well as other office volunteers.

  • Lead the coordination and production of department mailings. 

  • Support the Assistant Principal of Institutional Advancement with clerical tasks related to administration of the school’s endowment fund.

  • Take minutes at Advancement and school committee meetings as needed.

  • Organize and maintain Advancement department records, office files, office supplies and other materials as necessary.

  • Organize Advancement Department events supplies and archival storage spaces.

Event Planning:


  • Partner with Assistant Principal and volunteer steering committees to develop and implement fundraising goals and secure sponsorships and donations for the school’s two largest annual fundraising events.

  • Bring creative ideas and strategies to help achieve fundraising and community building goals. 

  • Works with Advancement staff and other schoolwide staff in the planning of alumni, donor and other events as needed.

  • Works with marketing staff in the production of event invitations, digital and print.

  • Manages event registration and the auction software.

  • Organizes event meetings – volunteer recruitment, kick-off, training, logistics.

  • Recruit, train and manage volunteers and volunteer committees to ensure successful implementation of events including delivery of sponsor benefits, food service, entertainment and speakers, and staging.

  • Secures all school site resources, catering, rentals, licensing and staffing needed for successful events. 

Skills and Qualifications: 


  • Bachelor’s degree or higher required

  • Motivated by mission, enjoys implementing fundraising and sponsorship strategies for events, and meeting and exceeding revenue goals to drive support for mission 

  • Demonstrated ability to be creative, flexible and well-organized 

  • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

  • Successful experience working with volunteers desired 

  • Detail oriented and highly organized, while maintaining perspective and understanding the big picture 

  • Excellent communication and interpersonal skills 

  • Proficiency in Microsoft Office applications, additional competence in Adobe design programs desired 

  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel 

  • May be required to lift and/or move up to 25 pounds

  • Position requires the flexibility to work evening and weekend hours 

This is a full-time position. Salary is competitive and commensurate with experience. The benefits package is excellent and includes professional development opportunities.

To Apply:

Please submit a resume and cover letter. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community.

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The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel

Competencies

The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence

Passionate

Collegial

Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.

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B.E.W. Productions & Event Services is looking for a part-time office assistant to help with pre-event support and on-site support executing events such as private parties, fundraisers, weddings, music and corporate events.  The successful candidate should be a highly motivated self-starter who is detail-oriented, has good problem-solving skills and carries a professional, yet fun-loving demeanor.  The position is located in San Francisco but requires occasional travel throughout the Bay Area. 

The Requirements: Must have 3+ years of experience working in events and/or production; excellent written and verbal communication skills; experience with social media platforms, Microsoft Suite and Google Drive programs; and occasional light to moderate lifting (i.e. Setting up an event). 

Duties include: 

Pre-event planning and logistics·  

Developing and updating databases, timelines, and spreadsheets·  

Website updates ()·  

Researching products and vendors·  

Assisting with on-site event production·  

Creating event staff catering plans·  

Volunteer coordination and management·  

Event budget tracking·  

Managing phone & email communication· 

Updating website and social media content ·  

Assisting with day-to-day office duties as needed Work schedule should be 2-3 days a week and approximately 5-7 hours a day. 

Schedule can be flexible when appropriate. 

Pay is $18-20/hr + depending on experience.  

Ideal candidate is able to start by February 10th. 

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***Please only contact if experienced in the Nail Salon Industry.***

We are the largest nail salon in Burbank. Looking for a friendly, well spoken individual who can multitask to join our established team. We are a fast pace salon requiring a willing and energetic individual to work hard and learn on the go.

Must also be able to work solely and cohesively with others.

We are located within the Burbank Empire Center right off the 5 Freeway. Hiring part time and full time depending on qualifications.

Bonus if fluent in Vietnamese. $$

Bonus if licensed in the industry. $$$

***Please only contact with experience.***

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FRONT OFFICE SUPERVISOR/ACCOUNTING ASSISTANT: This hybrid position will work various shifts, some of the shifts may be as a Front Office Supervisor and others as an Accounting Assistant.

FRONT OFFICE SUPERVISOR:

This position assists in supervising all aspects of the front office areas and serves as a support to the Front Office Management team. The Front Office Supervisor's primary responsibilities are to promote and ensure guest satisfaction, provide timely and professional check-in/check-out services in accordance with established company standards. Promote hotel services, facilities and outlets, and be willing and able to assist guests in the Café and bar when needed. Other responsibilities include facilitating communication between the Front Desk and other departments, including Engineering, Food & Beverage, Housekeeping and Sales. This position will support management by providing guidance to associates and may include training, scheduling, etc. Lastly, this person will ensure all guest issues are handled and appropriately followed up on quickly and efficiently. This position will be required to work a varied schedule that may include evenings/nights, weekends and holidays.

ACCOUNTING ASSISTANT:

This position will assist with billing, closing, and assisting the accounting department as a whole with projects and other duties. This person will be accountable for billing all third party companies (i.e. Expedia, Hotwire, etc.) and posting Marriott Loyalty Points. Some of the closing duties include but are not limited to closing checked-out open folios for individuals and groups. Assist with emails, phone calls, folio copies, group billing and other projects.

JOB QUALIFICATIONS

A minimum of one year of hotel experience (preferably Front Office).

Prior Accounting experience preferred.

Outstanding analytical skills, attitude, enthusiasm, professionalism, attention to detail and organizational skills.

Strong written and verbal communication skills.

Excellent Microsoft Office skills.

Good 10-key, data entry and keyboarding abilities.

The ability to meet deadlines, work under pressure effectively and work independently.

The ability to deal with internal & external guests with a high level of professionalism, tact and diplomacy.

Must be guest service focused and understand expectations of hospitality and accounting demands.

Ability to work cohesively with co-workers as part of a team.

Have a flexible work schedule (i.e. am, pm, weekends and holidays-based on business need)

Job Type: Full-time

Experience:

Hotel: 1 year (Required)

Education:

High school or equivalent (Preferred)

Language:

English (Required)

Additional Compensation:

Bonuses

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Professional development assistance

Tuition reimbursement

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AGENCY: Homeless Children’s Network-Ma’at Program

JOB TITLE: Office Manager/Administrative Assistant

Homeless Children's Network is a community-based organization providing mental health and family support services to children and families who are homeless and formerly homeless. The Ma’at Program provides community-based trauma-informed behavioral health services to Black/African American families in San Francisco. The program is unique in its Afri-centric approach in service provisions and infrastructure.

Office Manager/ Administrative Assistant Primary Role:

This position works the reception desk and is often our initial contact for clients and visitors, and must have a cheerful, positive, welcoming attitude and demeanor. S/he must also demonstrate the ability to hold confidentiality, respect boundaries, assist children and families coming to the clinic for sensitive services, and demonstrate clear verbal and written communication skills.

JOB DUTIES

· Answers the door: receives packages and greets visitors and clients

· Answers the phone: directs callers to proper person

· Ordering and Stocking: orders & stocks program and office supplies, stocks refrigerator and snacks for clients. Stocks restrooms supplies and makes sure supplies remain available.

· Ordering and setting up food for various meetings

· Data Entry

· Make copies for staff

· Manages equipment repair questions

· Tracks vacation calendar

· Shreds confidential materials; interfaces with shredding service

· Send notices for meetings and other functions

· Makes simple purchases for organization

· Simple Cleaning support: regularly checks and tidies up the kitchen and lobby areas on both floors, waters plants, replaces toilet paper and paper towel rolls in all restrooms, generally makes sure office on both floor appears clean for all visitors. Monitors janitorial service visits.

· Replenish forms and creates charts: keeps all regularly needed forms replenished and creates blank charts for clinicians.

· Tracks birthdays and plans staff celebrations

Skills and Qualifications: Microsoft Office Skills, Organization Skills, People Skills, Strong and Positive Communication Skills, Managing Multiple Daily Tasks, and be a Kind, Funny and Caring Person!

To Apply: Submit a cover letter, resume and three references.

Job Type: Full-time

Salary: $50,000 plus benefits

Job Type: Full-time

Salary: $50,000.00 /year

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Vision insurance

Typical start time:

9AM

Typical end time:

6PM

Setting:

Other

Ergonomic Workspace:

No

Administrative Duties:

Scheduling

Running errands

Stocking supplies

Sorting and sending mail

Answering and routing phone calls

Greeting visitors

This Company Describes Its Culture as:

Detail-oriented -- quality and precision-focused

People-oriented -- supportive and fairness-focused

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Front Desk Manager will lead their team to create a positive, welcoming and empathetic culture that creates remarkable and personal guest experiences.

Oversees all activities of GPM’s Condo Hotel Guest Services operations. Manages SVL front desk and DLV Rental Office. Responsible for all Guest Services Programming and Parking & Security functions at Squaw Valley Lodge and Donner Lake Village. Supervises staff and administration. Creates and oversees budgets. The Guest Services Manager is ultimately responsible for the training and efficient functioning of the Front Desk and Guest Services team.

With and without input from other Managers, each Department Manager is expected to be able to evaluate individual employees’ performance as well as their overall department’s performance, and take independent and proactive steps to improve their operation for effectiveness and efficiency.

At any given time, the department manager should be able to give examples of how they are working to improve their team’s performance in the following areas:

• Correct execution of training (ex. If staff fails to perform, how does the FDM coach and counsel the employee so the issue doesn’t re-occur AND how does FDM alter their training plans to ensure training is clearer.)

• Staff has a clear understanding of expectations – FDM is consistently checking-in with staff for a genuine understanding of what is expected, particularly in the early days of training. Periodic updates and reviews are expected, particularly when staff is making mistakes.

• Independent operation of the department – department challenges should have enough resources to be able to be handled internally with minimal assistance from other departments or managers or assistance only in exceptional circumstances.

• Improved communications with internal and external employees – how can communications be improved within the department? And how can communications be improved with other departments?

ESSENTIAL DUTIES AND RESPONSIBILITIES

Employee shall, at all times, treat with respect and demonstrate cooperative, courteous and professional behavior to: colleagues, customers, supervisors, potential guests and vendors.

Personal schedule management: The employee shall work well under pressure while meeting multiple and sometimes competing deadlines. Completion of regular job duties and quarterly goals in a timely and cost-effective manner. Guides, directs and ensures completion of each supervisors’ goals and objectives.

Inventory control: FDM is ultimately responsible for all inventory and supplies necessary for their department to perform their job functions. This includes all office supplies, coffee supplies, uniforms, keycards, etc. If the FDM delegates these responsibilities out to supervisors or employees, the FDM must provide effective training to ensure these jobs can be performed effectively with no lapse in inventory. This includes monitoring performance of delegated duties until the supervisor/employee has demonstrated their ability to perform; and also includes corrective coaching and/or disciplinary action if there are errors.

Staff Training: FDM will train, or delegate training to supervisors, for all staff for effective and efficient performance. All training requires a sign-off of both the trainee and the trainer to ensure the trainee understands that, once they have signed-off on the training, they are responsible to perform to those standards. All training programs should have written steps for completion and a statement that ensures the trainee understands that they can/should ask questions for clarification during the training process.

Personnel and Schedules: FDM will manage various personnel functions including, but not limited to: hiring, promotions, transfers, coordinating daily and weekly and seasonal work schedules, including all meal and rest periods, and PTO schedules, performance appraisals, and semi-monthly payroll. Assign duties and shifts to workers and observe performance to ensure adherence to GPM policies, established operating procedures and applicable laws and regulations.

FDM will prepare weekly property shift schedule for all departments at Squaw Valley Lodge. FDM should develop and train staff on effective written policies for:

• Employees ability to trade/change shifts after schedule has been posted

• PTO and unpaid time off requests

• Calling in sick or other emergencies

• Managing the schedule according to the needs of the business

Coaching, counseling and discipline – FDM to ensure staff not only understands what is expected of them, but there is a clear program in place to coach, counsel and discipline when staff fails to perform; and that program is initiated when appropriate to correct behavior. Supervisors are likewise trained to initiate this program when appropriate.

Plan and conduct regular meetings individually and as a team with subordinates to ensure compliance with established practices, to implement new policies and to keep employees abreast of current standards and procedures; recommend guidelines to determine acceptable service parameters.

Recommend and establish policies and procedures for Guest Services operations; coordinate with VP of CAM and SVL/DLV Property Managers regarding departmental standards.

Determine fiscal requirements, make projections and prepare departmental budgets for each department, verify and reconcile expenditure of all budgeted funds; ensure that actual costs do not exceed budgets.

Works closely with Biz Dev, Operations and Administrative departments to ensure a remarkable and personal guest experience. Can set up package SOP’s and train staff to effectively deliver promised services. Manage Activity & Amenity Programs, Massage Program, and any other “wellness” components of Guest Services Programming. Confer and cooperate with other department heads to ensure coordination of activities.

Be able to hear and consider constructive criticism as a means to improve their department and personal performance.

Be able to carry out directives from their superiors with full compliance, even if they do not necessarily agree with them. If the manager has any personal objections to directives, they should address them with their manager and then, if they still feel strongly, about their objections, they have the right to approach one other superior manager: either the HR Manager, the SVP of Operations, or the CEO with their concerns. If the order remains the same, or if they do not want to approach another superior manager, then the expectation is that the directive will be carried out with full compliance and any personal objections will be kept to themselves thereafter.

Assume all duties of unfilled positions in any of their departments at any given time.

Answer inquiries pertaining to hotel policies and services.

Advise guests of available activities such as skiing, swimming, ice skating, boating, golf and other sports.

Create and, as needed, update Front Desk Training Manual and Policy and Procedures Handbook.

Greet important guests.

Arrange for special services.

Patrol public rooms, investigate disturbances, and warn troublemakers. Responsible for collecting appropriate remuneration from guests responsible for damage or loss of property.

Create monthly master accounts.

Attend manager committee meetings as required.

Enroll in skills enhancement seminars, management courses and certification programs in conjunction with departmental budgets.

Maintain membership and activity in local professional groups and associations.

Safety responsibilities as described in the company Accident Prevention & Safety Manual.

Perform other duties as may be assigned.

SUPERVISORY RESPONSIBILITIES

Directly supervise employees in the Guest Services operations. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

No special certificates, licenses or registrations required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful. 

Below is a summary of requirements: 

● Education: Community college degree (minimum) 

● Strong computer skills, including expert knowledge of Microsoft Office and Excel 

● Organized, very detail-oriented and able to prioritize tasks 

● Ability to learn new tasks and concepts quickly and comprehensively 

● Proven ability to work independently with minimal supervision in a quiet environment 

● Excellent work ethic 

● Excellent communication skills, including written and oral 

● General administrative support experience (filing, making copies) 

● Customer service experience 

● Friendly, professional and responsible 

● Ability to speak a language other than English a plus 

Starting pay rate: $17/hour 

Hours per week: 10 – 20 hours, to be determined (flexible availability preferred) 

If interested, please submit a current resume and contact information to raposition@humintell.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position. 

Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.

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Pooltables.com is the largest independent retailer of pool tables in America, and we are looking for top-notch talent to fill a full-time position. The ideal candidate will be a “People Person” who has excellent customer service skills, as well as strong phone and computer skills necessary in a retail/online environment. Someone who works well with little supervision and has no problem staying focused on the task at hand.

Essential functions include but are not limited to:

The Showroom and Front Desk -

Assist General Manager maintaining and merchandising products on the showroom floor.

Keep all areas of the showroom entryway and exterior, including parking areas, clean and presentable to the general public.

Answering incoming sales calls and inquiries in your specific region of the U.S.

Must know all aspects of products, current specials and promotions.

Know and direct sales towards the inventory and products available for sale.

Upsell products on all internet orders.

Warehouse Functions -

Manage storage of product in the warehouse.

Keep warehouse clean and organized.

Manage and confirm incoming & outgoing shipments.

Purchase all supplies needed for packaging and shipping of product.

Assist with the managing of inventory and report any discrepancies to the general manager.

Keep all warehouse equipment in safe working order.

General Responsibilities -

Prioritize the handling of warranty claims and customer issues that arise.

Manage the store and warehouse in the absence of the General Manager.

Communicate with the National Sales Manager as needed relating to sales training, sales calls and promotions.

Participate in local promotional opportunities as designated by the General Manager.

Know and conform to all local business rules and regulations

Qualifications:

The candidate must be able to lift 50lbs+

The candidate must be able to work typical retail hours, including weekends.

Familiarity with (Point of Sale) software is a big plus.

A passion for billiards is also a plus but not required.

The position will pay a competitive hourly wage, plus monthly performance bonuses. A complete benefit package will be available after 30 days of employment.

This is a limited description of the responsibilities as an Assistant Manager for Pooltables.com. Each location is run by a small team of employees that must be knowledgeable in all aspects of the business and cross trained to handle duties sometimes handled by the General Manager. Many other tasks and duties will come and be required as needed to run a successful retail location.

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The position is for a Scheduler - Office Support.

Skills Required for this position:

Communicative people skills, multi-tasking (very critical), analytical thinker, organized, hard

worker, friendly yet professional and punctual ( an absolute must). Ability to work

independently.

Strong computer skills are necessary for this job.

This office is fast paced. If you thrive in this type of environment send your resume for

consideration.

Phone presence is a must.

Full time position.

We offer good pay and excellent benefits.

The position is in Marin County and preference will be give to the person who has easy access

and not have traffic issues to arrive on time.

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POSITION SUMMARY

Under the supervision of the OYC Director, the OYC Program Manager is responsible for collaborating in leading complex programs and partnerships. This is a full-time exempt position. The ideal candidate is a dynamic and goal-driven professional. The position will interact with various community organizations, educational institutions, employers, and public agencies to improve education and employment outcomes for young adults who are or have been in foster care. The OYC Program Manager supports the work of the OYC Director and often attends external meetings, work groups or events representing the OYC Director. The Program Manager facilitates the OYC Young Leaders, which is co-facilitated by the Outreach and Engagement Fellow, may lead or facilitate other projects as assigned, and creates and/or presents complex presentations to OYC partners. In addition, the OYC Program Manager will explore and lead the Career Technical Education (CTE) opportunities for foster youth and help educate partnership about the opportunities available in growing employment industries in Los Angeles.

 

OYC is an exciting initiative that mobilizes cross-sector agencies, community-based programs and investments of the Los Angeles region to improve three key outcomes for transition-age foster and cross-over probation youth (TAY), ages 16 – 24:

 


  1. High School Completion (graduation or GED attainment)

  2. Post-secondary enrollment and credential completion

  3. Workforce readiness and gainful employment with a living wage

OYC is based on the idea of working collaboratively to create system change and seeks to improve outcomes for foster youth in Los Angeles County. 

 

ABOUT THE ALLIANCE

 

The Alliance for Children’s Rights protects the rights of impoverished, abused and neglected children and youth. Our lawyers, advocates and social workers, together with hundreds of pro bono attorneys and community volunteers, ensure that children who are at-risk or in foster care have safe, stable homes and can access the education, healthcare, and financial supports that they need. We also help transition-age youth overcome barriers to their stability and success, and we work statewide to improve child welfare practices and policies in order to remove the many obstacles that our clients face. Since 1992, we have helped over 150,000 children.       

 

Charity Navigator has awarded the Alliance its highest 4-star rating for the past nine years in a row. This puts the Alliance in the top 2% of charities in the U.S. rated by Charity Navigator. The 4-star rating reflects the Alliance’s sound fiscal management and commitment to accountability and transparency.    

 

The Alliance is well known in the child welfare community for its knowledge, expertise, and accomplishments. Alliance staff members and our partnering pro bono attorneys are advocates for our most vulnerable children and their caregivers. Being the voice of young people who often have no voice, and otherwise could be forgotten, is incredibly rewarding. 

 

RESPONSIBILITIES

 

• Provides overall support to OYC staff and supervises the OYC Outreach and Engagement Fellow

• Trains and develops OYC staff

• Provides daily troubleshooting and problem-solving assistance

• Provides regular outcome and evaluation reports to the OYC Director

• Copes with clients’ challenges to meet a solution in a timely manner

• Develops partnerships and maintains collaborative working relationships with partner agencies, government partners and philanthropic partners to increase resources and collaboration across systems and silos

• Conducts weekly/monthly staff meetings as requested

• Develops programs and activities to motivate participant’s and partnerships engaged in the OYC

• Prepares supporting documents of leveraged opportunities to OYC Director

• Ensures supportive services and incentives have supporting documentation and upholds accuracy and allowable cost measures

• Makes appropriate connections/resources to OYC partners

• Maintains a list of all the department’s grants and highlights important deadlines

• Reports updates and findings pertaining to program operation at departmental meetings

• Develops, plans, and facilitates workshops and training as needed

• Other duties as assigned

 

REQUIRED EXPERIENCE & QUALIFICATIONS

 

• Master’s degree with six years of experience related to foster youth, policy and systems, and/or workforce development experience is preferred

• Outstanding organizational skills

• Strong work ethic and an enthusiastic willingness to “roll up your sleeves” and work hard and sometimes long hours to create greater opportunities for our youth

• Excellent communication both spoken and written

• Excellent time management skills – this position entails working with various service providers, agencies and peer advocates, often juggling multiple tasks at once

• Exceptional follow-through skills

• Excellent interpersonal skills and a passion for and commitment to helping foster youth

• Ability to work with all types of people/personalities from diverse ethnic backgrounds

• Demonstrated ability to work effectively in teams by displaying a good-natured, cooperative attitude and ability to maintain composure even in very difficult situations

• Must be able to work some evenings and weekends

• Willingness to take on responsibilities and challenges, and be able to accept criticism and deal calmly and effectively with high-stress situations

• Proficient (advance knowledge) of Microsoft Office Suite software

• Experience working with community social service and health organizations strongly preferred

• If applicable, will be required to present current California driver license, proof of liability auto insurance

• Job requires being open to change and to considerable variety in the workplace

 

The Alliance for Children’s Rights believes that all persons are entitled to equal employment opportunities and does not discriminate against its employees or applicants because of race, color, religion, sex, gender, national origin, ancestry, age, disability, or marital status.     

 

The above statements are of a general nature and are intended to describe the level of work being performed by people assigned to comparable positions. It is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The Alliance for Children's Rights offers a competitive salary and a generous benefits package. For more information about the Alliance visit http://kids-alliance.org and http://laoyc.org.

 

The Alliance for Children's Rights offers a competitive salary and a generous benefits package. For more information, visit kids-alliance.org and laoyc.org

 

TO APPLY     

 

To be considered, please submit a resume and a cover letter that outlines your interest in joining the Alliance, relevant work experience, and how you heard of the position to Liency Barboza (e-mail submissions only/no phone inquiries). Responses will be sent only to individuals meeting the stated qualifications of the position.

 

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Precision Escrow in Woodland Hills is hiring for multiple positions

Looking for reliable front office person, in house sales reps and escrow assistants.

No experience necessary, will train

Days go fast at this fast paced office

Pleasant environment with room for growth and pay increases as you learn the business

Work directly for our support manager who will train you

Excellent job for High school grads

Bi-lingual a plus

Must be reliable, able to use multiple computer programs and simple word documents

Social media savvy

If you have a positive attitude, are reliable and love to learn, this job is for you.

Call Steve

818-554-5269

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  ABOUT SMITH RANCH HOMES (SRH) Smith Ranch Homes is a unique concept of independent senior living. It is an elegant condominium community in a meticulously landscaped and attractive setting, with programs and services that support an active lifestyle. Smith Ranch is designed to allow residents to avail themselves of a variety of services reflecting their individual preferences and needs. Our mission is to maintain Smith Ranch Homes as a retirement community of high standards. Our exceptionally fine staff provides the best quality services in an atmosphere of mutual respect and trust.     

SUMMARY:  The Maintenance Office Coordinator is responsible for a variety of administrative and limited accounting duties in support of the Maintenance Manager and Smith Ranch Homes residents, while safeguarding confidentiality, including: maintaining resident and vendor data and records, processing invoices and check requests, maintaining the current Preventative Work Order and Resident Work Order System (schedule, generate, track & close), etc.    

 ESSENTIAL DUTIES & RESPONSIBILITIES: 


  1. Follow office workflow procedures to ensure maximum efficiency. 

  2. Collaborate and support the Supervisor with committee agenda and action items for assigned Association committees, as well as organizing Major Expenditure Proposals (MEP) and project materials. 

  3. Assists with the preparation of spreadsheets, reports, narration, and photo essays to support the Maintenance department and assigned Association committees.

  4. Monitor appropriate invoice processes according the Association’s internal controls, policies and expectations. Maintain files and records with effective filing systems. 

  5. Assist with issuing, tracking, closing, and filing Purchase Orders according to the Association’s internal controls and expectations. 

  6. Collaborate with Supervisor or other designated staff to source Maintenance Department parts, arrange shipping, follow tracking. File and organize receipts and packing slips. 

 7. Performs administrative/clerical tasks for Maintenance Department including: typing documents, researching information, updating records and completing projects. 

 8. Assist with coordination of vendors, contactors and visitors.  


  1. Receives, screens, and directs telephone calls from residents and staff. 

 10. Check Maintenance Department office mail box, assist with delivery of information to residents, vendors, and SRH staff. 

 11. Communicates with staff for the purpose of planning of meeting rooms. 


  1. Drive company vehicle for purchase and pick up of supplies as needed. 

  2. Monitors office machines; assists users, and schedules maintenance as needed.  

  3. Inventories, orders, receives and assists other employees with office, shop, and resident supplies. 

  4. Undertakes special projects as assigned by the Supervisor.   

QUALIFICATIONS:

· Any combination of experience, education and/or training which demonstrates ability to perform the duties as described. Proven experience as office coordinator or in a similar role 

· Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus.  

· Good administrative and organizational skills and attention to detail. · Reliable with patience and professionalism.

  · Outstanding knowledge of MS Office, “back-office” and accounting software. · Good analytical/problem solving skills. 

· Good communication skills, including proper telephone etiquette.

  · Organized with the ability to prioritize and multi-task. 

 · Valid driver’s license with acceptable record. Ability to drive stick shift vehicle and electric carts. 

· Ability to lift and carry items of up to 25 pounds.  

 SCHEDULE: · Full-Time, 40 hours per week.   

COMPENSATION & BENEFITS: · 

Rate of Pay – To be discussed during interview. · 

Benefits – Medical, Dental, Vision, and Life insurance coverage. · 401k retirement savings plan with employer contribution. · SRH Employee Appreciation bonus. · Paid Time Off, seven paid holidays, paid bereavement leave, jury duty leave, and more.    

Any job offer is conditional upon a satisfactory background check.  Open until filled. EOE. SRH participates in E-Verify.  

HOW TO APPLY Please submit your resume by email or fax it  to (415) 492-4901. You may also mail your resume to us at: Human Resources Department, 500 Deer Valley Road, San Rafael, CA 94903.    

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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.

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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.

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Are you a skilled Receptionist who believes in lending your skills to end hunger? If so, consider being a Part-Time Receptionist for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Part-Time Receptionist to help support the front desk of our San Francisco office. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

The SF - Marin Food Bank’s mission is to end hunger in San Francisco and Marin. We are seeking a receptionist in our San Francisco office who is responsible for creating a professional and welcoming environment for all staff, guests and volunteers that have contact with the SF-Marin Food Bank. She/he will also provide administrative support to various departments.

ESSENTIAL FUNCTIONS AND BASIC DUTIES


  • Provide excellent customer service by cordially greeting staff, guests and volunteers as they approach the reception area, address guests by name whenever possible, and acknowledge departures.

  • Answer phone calls on a multi-line Cisco phone system; respond to inquiries, concerns, suggestions, and complaints in a friendly, polite and professional manner; transfer calls and direct inquiries, concerns, etc. to appropriate department or individual within the organization.

  • Maintain the neatness and security of the lobby, mail and office services area; lock/unlock lobby doors at beginning and end of shift; close security gate at the end of the business day.

  • Distribute incoming faxes to appropriate parties; distribute and coordinate package pick-ups.

  • Provide administrative support, including preparation of organizational binders, mailings, file preparation, special projects, etc. Order office and kitchen supplies; keep office supply cabinets stocked and organized.

  • Maintain and update front desk procedural binder, Food Bank Org chart and phone list.

  • Accept food and financial donations at front desk and process accordingly

  • Work in conjunction with the Sr. Office & Facilities Coordinator to maintain and help staff with all front office equipment.

  • Reliable attendance is essential.

  • Other duties as assigned.

PERFORMANCE MEASUREMENTS


  • Appropriate policies and procedures are maintained and updated on a yearly basis

QUALIFICATIONS


  • High school (or equivalent) required, with a minimum of one-year of professional experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Previous administrative work experience; non-profit organization a plus.

  • Strong interpersonal and verbal communication skills.

  • Outstanding phone and customer service skills that incorporate a cooperative and friendly attitude.

  • Ability to work independently with minimal supervision.

  • Strong interpersonal skills with ability to work and interact well with individuals from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Ability to appropriately prioritize and manage workload in accordance to specific job description requirements and multi-departmental needs.

  • Bi-lingual Spanish or Cantonese a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills.

LANGUAGE ABILITY: Fluency in English.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.

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About us:

Life360 brings families closer with smart tools designed to protect and connect the people who matter most.

Known for first-to-market solutions for modern family challenges, Life360 recently reached #1 in Apple's US App Store's list of free social networking apps. Nearly 1 in 10 US families with kids use Life360 an average of 12 times a day, and global membership is growing exponentially, with over 25 million monthly active users in over 140 countries — making Life360 the largest mobile service for families in the world.

This reach gives us the opportunity to do unprecedented good for families through our valued core offerings: advanced location sharing, private messaging, driver monitoring, help alerts, 24/7 roadside assistance, and Crash Detection with emergency response. On average we respond to 1,000 roadside assists and dispatch 200+ ambulances each month to those in need.

Offering both free and paid memberships. In addition, the company has raised over $200 million in equity financing, and recently completed an IPO on the ASX exchange — giving our employees the liquidity of a public company with the upside of a private growth stage business.

Life360's rapidly growing team of 150+ employees is headquartered in San Francisco, with offices in San Diego, and Las Vegas.

About the Job:

Reporting to the Vice President of People & Talent and supporting a team of Executives (People & Talent, Engineering, Marketing, Product, Design, Customer Success) you will assist in driving efficiency in day-to-day affairs and execution across the whole organization

A good fit for this role would be someone who enjoys the pace of a fast growing software business and is hands-on, meticulously organized and has excellent verbal and written communication skills and is comfortable taking on any challenge, large or small, to support the and the growth of the business.

Responsibilities:


  • Scheduling and ensuring that stakeholders are prepared for meetings, that agendas and materials are distributed prior to each meeting, that they start and finish on time, and that notes are kept and next steps are agreed upon by the participants; and, driving follow-ups based on agreements.

  • Ensuring preparation and delivery of key updates to executive team and others

  • High calendar management for a team of six executives, including some travel

  • Coordinating and planning strategy offsites and management of offsite expenses

  • Project manage special initiatives

  • Develop and maintain strong relationship with internal stakeholders and external partners

  • Ability to handle highly confidential information Qualifications:

  • Proven track record for providing excellent support to executives in high growth technology startups

  • Utmost discretion in dealing with confidential information

  • Diligent attention to detail and exceptional organizational skills

  • Excellent verbal and written communication skills

  • Ability to prioritize based on the needs of the team and the needs of the business

  • "Get-it-done no matter what" approach to high priority items

  • The ability to bring energy and drive urgency in the office

  • Strong interpersonal skills

  • Familiarity with applications used in a modern office, including Google Apps, Slack, etc. ## Perks:

  • Fridays are Work From Home days at Life360

  • Competitive pay and benefits

  • Free snacks, drinks and food in the office

  • Catered lunches throughout the week

  • Health, dental and vision insurance plans

  • 401k plan

  • $200/month Quality of Life perk

  • A great office with plenty of light in the heart of the SOMA district in beautiful San Francisco

  • Whatever makes you stronger makes us stronger. We buy you the things you need to improve yourself and get your job done. This position is located in San Francisco, CA. It is not a remote role.

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PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions.

We currently have an opening for an Administrative Assistant/ Bookkeeping Specialist who will work closely with the Office Manager to provide bookkeeping and administrative support. This person will also provide marketing support to our Marketing Director as needed. The ideal candidate must have initiative, thrive in a highly autonomous work environment, and have the ability to juggle a wide range of bookkeeping (70%) and administrative tasks (30%).

Responsibilities Include:


  • Accounts Receivable, Accounts Payable, Collections, travel expense tracking | Reimbursements and credit card reconciliations.

  • Track all professional state and international license renewals and professional development hours (PHD) for CEO. Process applications and/or updates when needed.

  • Help plan and organize events, parties, annual retreat, including food selection | orders, and reserving venues, site inspections, etc.

  • Provide back-up support for Front Desk as needed.

  • Assist in maintaining and organizing marketing and proposal materials; work with CEO and Marketing Director to prepare and respond to RFQ’s; develop tailored resumes and proposal responses, including government forms and specialized documents.

  • Protects organization's value by keeping information confidential.

Knowledge, Skills and Abilities:


  • 3-5 years of experience supporting Executive-Level Management in a corporate environment; AEC industry preferred.

  • Strong knowledge of QuickBooks required

  • Experience with QuickBase preferred.

  • Experience with MS Office programs.

  • Ability to work independently with minimal guidance.

  • Excellent verbal and written communication skills.

  • Highly organized and process oriented

  • Strong problem solving, prioritizing, organizational and time management skills.

  • Experience with Adobe Suite (Photoshop, InDesign, & Illustrator) is preferred.

  • Bachelor's Degree is preferred.

  • Excellent interpersonal skills and customer service skills.

Benefits:


  • We invest in our employees and are willing to support you in assisting with future/ additional education.

  • Sick leave will be accrued at the rate set by The City of San Francisco.

  • You will have the opportunity to purchase “commuter checks” which allow you to purchase all your commute needs (BART, AC Transit, etc.) with pre-tax dollars, thereby saving you money by reducing your taxable income.

  • After 90 days of employment, you’ll also be eligible to use the Company condominium at the Resort at Squaw Creek.

Please visit our website and social media pages to learn more about our markets, clients, and culture.

Please submit a cover letter, resume, and wage expectations.About PARADIGM Structural Engineers, Inc.

PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions. We currently have a team of 24 people and the average length of time our employees have worked for PARADIGM is 6 years. For fun, we do team off-sites, in-house team/ building parties, charity events, and sports.

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East Bay Meditation Center 

A Diverse Community Sharing Wisdom Teachings and Social Engagement      285 17th Street Oakland, CA 94612

Position Title: Development Coordinator 

Purpose of Position: 

The Development Coordinator will be the primary person responsible for administrative support of EBMC's fundraising efforts, including Capital Campaign and Annual Campaign work. The Development Coordinator works closely with and under the direction of the Development Director.  Primary Duties and Responsibilities: Fundraising and Development   


  • ●  Administrative and data management assistance with donor data for Capital Campaign and Annual Campaign  

  • ●  Administration of the Friends of EBMC monthly giving program (tracking and communicating with donors via EBMC database, sending thank you letters, communicating with lapsed donors, etc.)  

  • ●  Development and implementation of seasonal fundraising campaign strategies: e.g., monthly donor sign-up drives, matching campaigns, fundraising events (as part of a team)  

  • ●  Co-creation and implementation of strategic and savvy marketing for fundraising campaigns, including on social media, that are in alignment with EBMC’s mission and vision  

  • ●  Administration and volunteer management for periodic fundraising mailings  

  • ●  Support of Gift Economics education work (developing creative Gift Economics educational  materials, organizing trainings on Gift Economics and communicating with teachers and practice group coordinators about promoting Gift Economics, and recruiting volunteers to assure that every event has an effective Gift Economics talk)  

  • ●  Analysis and evaluation of fundraising campaigns  

  • ●  Other duties as assigned  

Overall Qualifications  

● Multicultural awareness, sensitivity, and competence in working and communicating effectively with people across lines of cultural difference and ability

Effective verbal and written communications skills and ability to work with people 

Considerable experience and ease with technology, including Microsoft Office, CiviCRM  (or other database system), Canva/Photoshop, Google Apps, Dropbox, social media  platforms (Facebook, Instagram, Twitter)  

Highly organized, detail oriented, and efficient; ability to proofread and check their own  work for accuracy and completeness  

Ability to complete work according to fixed deadlines  

Ability to work independently and as a part of a team  

Comfortable with receiving feedback  

Comfortable with responding quickly and flexibly to changing conditions and situations 

Comfortable asking for support and/or training as needed, and with offering support  where possible, within the EBMC staff's shared leadership structure   

Familiarity and experience with EBMC, through participation in practice groups and/or attendance at EBMC retreats or classes  

History of meditation practice and familiarity with the Dharma, especially as it applies to generosity, including the generosity of service  

Experience with capital campaign design and implementation is highly desirable  

 

Working conditions: 


  • ●  EBMC Development Coordinator will work in a Buddhist center environment  

  • ●  Will be required to work some evenings and weekends; must have at least 15 weekday,  9am-5pm, hours available, including for staff meetings every other Monday afternoon  

  • ●  Must be able to produce time-sensitive work on a regular basis  

  • ●  Must be available to work onsite at EBMC when needed  

  • ●  Must be able to physically lift 25 – 30 lbs and set up event space as needed for  programs  

  • ●  Must have a laptop and smartphone that can be used for EBMC work  Position is salaried at 25-30 hours per week, but ​hours​ are averaged and may require additional hours or less hours at various times. ​There is potential for the position to go up to 40 hours a week. ​Compensation: $30 per hour.  

● Benefits: This position accrues sick and vacation hours. EBMC offers health insurance coverage and 8 paid holidays per year.  

Application Deadline​: The position is open until filled. The first review will be around​ ​January 11, 2020​. ​

Please note: This job description is not exhaustive and is provided to assist the postholder to know what their duties are. It may be amended from time to time, without change to the levels of          responsibility appropriate to the grade of the post and in discussion with the postholder. EBMC is an equal opportunity employer and we place a high value on workforce diversity.  January 2020      

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Reports To: CFO/COO  

Position Type: Full-Time; Non-exempt   

Established in 1920, Bentley School is a K-12 co-educational, independent day school located on two campuses in Oakland (K-8) and Lafayette (9-12), California. Bentley School is an inclusive community that shares a vision of academic achievement, balance, and the cultivation of character.   

Bentley School seeks a Development Assistant to support operations in a dynamic Advancement Office. The Development Assistant works as a member of a collaborative team to support fundraising and engagement activities for parents, alumni, and the broader School community. The ideal candidate is someone with high energy, strong people skills, demonstrated organizational skills, attention to detail, and ability to multi-task.   

Responsibilities for this position include, but are not limited to: 

● Maintaining Raiser’s Edge database including donor information and alumni records 

● Assisting the Director of Development with the Annual Fund including prospect research 

● Maintaining data in Greater Giving database with the Annual Gala Auction. 

● Assisting with set-up, on-site production, and clean-up of events 

● Providing general office management duties including ordering supplies, assisting with mailings, and maintaining a department calendar of events  

● Supporting the Director of Communications and Director of Development with e-communication, social media outreach and other projects as needed   

Required Qualifications

● Bachelor’s degree preferred 

● 1+ years of experience working in non-profit or educational setting 

● Fluency in Microsoft applications required  

● Experience with Raiser’s Edge or a similar donor database preferred 

● Ability to be highly confidential in handling sensitive personal and institutional knowledge 

● Design experience is a plus 

● Excellent oral and written communication skills 

● Self-starter who completes projects independently and collaborates well in a team environment 

● Ability to work some nights and weekends   

How to Apply: Bentley is an equal opportunity employer and seeks rich diversity among faculty and administration. The School offers competitive compensation and benefits. Please email letter of interest, CV/resume, and a list with the names and contact information of three (3) references. Include “Development Assistant” in the subject line. No phone calls please.    

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JOB DESCRIPTION

We are looking for a courteous, hardworking, and upbeat Part-time and Full time Front Desk/ Spa Attendant to join our team.  Our team understands that our clients expect a high level of service from us.  We also feel that quality of life and enjoying your work is important.  We truly care about each other, and the reputation and future of the business.

 This position is the first line of contact for any problems or issues for clients, and as the Client Relations Manager, ensuring that the environment is clean, tidy, welcoming, and efficient is a must.  This position is accountable for the appropriate and efficient booking of appointments and requires a knowledgeable person to communicate our brand of services and memberships on an expert level.  Commission is provided with all membership and package sales! 

SPECIFIC RESPONSIBILITIES

* Answer Phones 100% of the time during business hours in a friendly manner.

* Provide tea/water beverage service to spa guests.

* Opening/closing procedures of the Spa.

* Maintain a clean work environment.

* Engage Clients in a friendly manner.

* Explain Products, Services, Membership, Packages.

* Book appointments accurately and efficiently utilizing sophisticated reservation software.

* Usher clients through their process, ensuring a delivery of five star standards every day.

* Mediate and resolve client issues.

* Process reservations.

* Learn about  products and services for client communications.

QUALIFICATIONS POSITION-SPECIFIC SKILLS REQUIRED


  • 2+ years in customer service.


  • Enjoy working with people in a positive team atmosphere.


  • Understand the value of working with a group of teammates.


  • Have a thorough knowledge of computer and scheduling systems.


  • Enjoy working on the computer and scheduling systems.

 


  • Multi tasking and organization, and understand that excellence is in the details.


  • Can handle multiple phones calls at once.


  • Fluent in English.

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Front Desk Associate Wanted at Top SF Health and Wellness Office

NutraWorks and PostureWorks is seeking an enthusiastic, well organized, and friendly professional to join our team as a Front Desk Associate!

Who We Are

Our office is home to PostureWorks, an advanced spinal rehab and physical wellness center, as well as NutraWorks, our nutritional coaching department. We have brought the best in physical rehab, postural correction, nutritional and behavioral coaching, and exercise under one roof. Our mission is to provide our patients with the means and knowledge to optimize their current and future states of health to be the best possible!

Who You Are

The ideal candidate will have a natural attention to detail and organization, will be an excellent communicator, and can easily balance being friendly and engaging while also standing firmly by office protocols and policies.

Some of the responsibilities include:


  • Greeting patients

  • Scheduling and tracking appointments for 3 different departments: Exercise, Nutrition, and Chiropractic

  • Collecting Payments

  • Reviewing/Tracking Inventory

  • Reviewing insurance

  • Processing Orders

Mandatory Skills:


  • PC literacy


  • Working knowledge of Microsoft Office (Word, Publisher, and Excel)


  • QuickBooks


  • Above average writing skills


Bonus Skills:


  • Social Media experience and regular usage


  • Basic marketing


  • Photoshop or other programs used to create marketing collateral or forms


Please send your cover letter, resume, and responses to the questions below. This role requires strong writing and problem solving skills so we’d like to understand your writing and response style.


  1. Please give an explanation as to why you believe you would be an asset both to our company and to our patients.


  2. At NutraWorks, our cancellation policy is stated on both our appointment confirmation and our reminder emails, and reads as follows:


A 24 Hour Cancellation Policy for all appointments at Nutraworks shall be maintained. Please be advised that if you should cancel or reschedule an appointment with less than 24 hours notice, you will automatically be billed a cancellation fee of $25. If you do not call to cancel or reschedule a missed appointment a no call no show fee of $45 will be charged automatically.

A woman named Allison typically arrives on time each week for her recurring 6pm appointment on Wednesday evenings. This week however, she sends an e-mail on Wednesday morning, asking to cancel her appointment for the evening due to an unexpected meeting that she needs to attend for work. Later on in the day, she e-mails once again, this time to express her frustration and anger at having her account charged. How would you respond to this situation and what would be your response to Allison?

 3. You receive the following e-mail:

Hi! I have walked by your office a few times but haven’t been able to stop in and check out what it is that you do at NutraWorks and PostureWorks. Can you give me a little information?

Thanks,

Michelle

 

Please respond within the Cover Letter of your Localwise job application.

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  Volunteers help greet visitors to the Haas-Lilienthal House. Responsibilities include handling admission and gift shop sales, providing tourist information, and showing historical/orientation films when necessary. Volunteers can choose between weekly shifts on Wednesdays (12:00 PM-3:00 PM), Saturdays, (12:00PM-3:00 PM). There are two shifts to choose from on Sundays, a morning shift (11:00 AM-2:00 PM) or afternoon shift (2:00 PM- 5:00 PM). Volunteers will receive training and are asked to commit to two shifts per month for at least a year 

    Volunteer Requirements: 

· Fill out and return Volunteer Application/Contact information

 · Complete all training assignments 

· Meet a minimum of 6 hours of service a month   

Volunteer Benefits:

 ·  SF Heritage membership 

· Invitations to special volunteer only events 

· Continuing educational opportunities 

·  Free House Tour admission for friends and family  

· Rewarding experiences and being part of the historical preservation community    

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If you love a creative, team environment, get satisfaction from making people feel good with your excellent, verbal & written communication skills while multi-tasking and doing everything with a smile, then B Parlor is for you. You must also be organized, have basic math skills & proficiency with Apple Mac computers.

B Parlor is seeking a front desk salon receptionist to join us! You are the first and last impression of every guest that comes through B Parlor. For that reason, you are a vital and integral aspect of our amazing & fun team!

Saturday and Sunday availability is a must. Salon experience is preferred but not required for the right candidate.

Job Type: Part-time

Salary: $16 to $18.00 /hour

Experience:


  • Customer Service: 1 year (Preferred)

Education:


  • High school or equivalent (Required)

Location:


  • San Francisco, CA 94117 (Required)

Language:


  • English (Required)

Work authorization:


  • United States (Required) |

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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Apply: December/January

Tentative Start Date: January 2020

PROGRAM DESCRIPTION

JCYC's College Access Programs assists, supports and motivates low-income, first-generation college bound youth to persist from middle school to high school, graduate from high school and enroll in college. For more information, visit www.jcyccollegeaccess.org.

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and will work closely with the Database Coordinator and support direct service staff. Responsibilities will include, but are not limited to:

JOB RESPONSIBILITIES:

Administrative:

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Educational Advisors with organizing and compiling student file documents.

• Assist with clerical and office duties as needed.

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled a BA/BS degree.

• Minimum 1-2 years administrative or clerical experience required.

• Demonstrate strong communication, organizational, and follow-through skills.

• Must be detail-oriented, flexible, and can work effectively in a team setting.

• Prefer individuals similar to target population (low-income & first in their families to attend college).

How to Apply

Applicants MUST submit ALL of the following: 1) Cover Letter, 2) Resume, and 3) 2-3 Professional References. Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position. Please no phone calls.

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC, actively seek to hire and promote individuals, recruit volunteers and provide services to individuals without regard to race, color, sex, sexual orientation, religious creed, national origin, age, marital or veteran status, or presence of non-job related conditions or disabilities. All employees of the JCYC participate in a criminal background investigation. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

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**Applicants who live outside of Marin County should make sure they are willing to commute to Larkspur for this job**

Comp: $14-$18/hr + commissions + individual/team bonuses

Orangetheory Fitness Greenbrae-Marin is currently looking for fun, smart and passionate influencers to join our rapidly growing sales team! If you are:


  • a passionate, positive and detail oriented person that can talk to anyone

  • someone who enjoys teamwork and wants to be a part of a world class fitness company

  • someone who would go all in on an '80s themed workout and might just drop and do a burpee for fun

....Then you might be the right person for us!

At Orangetheory Fitness Greenbrae-Marin, we are all about fun, exciting and rewarding experiences for our team members and are looking for successful and motivated people who want to improve themselves and their career.

As an Orangetheory Fitness Sales Associate you will be part of a dynamic team that positively affects the lives of our members on a daily basis! You will participate in the operation and success of a fast-paced fitness studio, build relationships with OTF members and the community in order to help maintain and build member base and you will be responsible providing our members with a best in class customer experience.

PERKS


  • Flexible schedules

  • WORKOUT FOR FREE!

  • Fitness casual dress-code

  • Passionate, collaborative work environment

THE ROLE

The Fitness Sales Associate role assists in running all "front of house" fitness studio operations, with a strong focus on premium customer service as well as meeting sales production expectations. Ideal candidate has strong customer service skills and basic sales experience. The Fitness Sales Associate is responsible for meeting and exceeding all key performance sales indicators for the fitness studio.

IMPORTANT: To be considered, please submit resume and specify your availability (days of the week and times when you're available). Ideal candidate has flexibility to work weekdays and weekends. Full-time and part-time available. For part-time, looking for a minimum commitment of 20 hours/wk

Love what you do and work at Orangetheory Fitness Greenbrae-Marin! 

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