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Our Family Pet Sitting has an opening for a seasoned administrative assistant with an exceptional work ethic. 

We desire an individual who can keep your word, deliver on promises, keep your commitments, pay attention to your environment, stay focused, take responsibility, be accountable and respect people. 

Our priority is to provide exceptional care to our pup clients and their parents. That demands dependability, responsibility, positive attitude, adaptability, integrity, honesty and excellent customer service skills.

We will not settle for less than honest, passionate about dogs, self motivated, confident, hard working and motivated to grow with our company.

We are a family owned doggie day care, boarding, grooming & training resort in the suburb of West Chicago (near Warrenville, Naperville).

We are in need of someone who thrives on organization, creating policy & procedure, training staff, implementing policy and enforcing that policy.

Our front office has times that can be over-whelming and other times where you are looking for things to do. We are need someone who is self-motivate and can find ways to improve & streamline daily flow.

Our ideal candidate will have 2+ years of management experience

Passion for the care and well-being of dogs

Strict adherence to policy & procedure

Ability to work more than 40 hours per week

Ability to work evenings, weekends and holidays when needed

Reliable transportation

Professionalism

Job Type: Full-time 


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 We are hiring a customer service representative to manage customer  queries and complaints. You will also be asked to process orders,  modifications, and escalate complaints across a number of communication  channels. To do well in this role you need to be able to remain calm  when customers are frustrated and have experience working with  computers.

Customer Service Representative Responsibilities:


  • Maintaining a positive, empathetic, and professional attitude toward customers at all times.

  • Responding promptly to customer inquiries.

  • Communicating with customers through various channels.

  • Acknowledging and resolving customer complaints.

  • Knowing our products inside and out so that you can answer questions.

  • Processing orders, forms, applications, and requests.

  • Keeping records of customer interactions, transactions, comments, and complaints.

  • Communicating and coordinating with colleagues as necessary.

  • Providing feedback on the efficiency of the customer service process.

  • Managing a team of junior customer service representatives.

  • Ensure customer satisfaction and provide professional customer support.

Customer Service Representative Requirements:


  • High school diploma, general education degree, or equivalent.

  • Ability to stay calm when customers are stressed or upset.

  • Comfortable using computers.

  • Experience working with customer support.


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This is a great job for someone looking for work in Administrative Assistant, Professional Caregivers, and Customer Service, so if that's you, don't hesitate to contact us! There is a terrific short-term temporary-to-full-time Administrative Assistant opening, so this might be right for you!

Responsibilities:

• Greet and assist visitors

• Provide detailed reports/follow-up to management

• Data entry into Raisers Edge

• Coordinate staff events

• Minute taking

• Provide support to outside events when needed

• Administrative projects when needed

Qualifications:

• High School Diploma or GED

• 1+ yrs Administrative Assistant experience

• Superior written and verbal communication skills

• Experience in Advancement and/or Independent School environment preferred

• Excellent computer skills w/ Advanced Microsoft Office preferred


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We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


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College grad with some phones/admin experience, or experienced Receptionist needed for top 10 global law firm's gorgeous downtown San Francisco high rise office, M-F, 8am-5pm. Position open because receptionist promoted to Business Development Department. She had promoted into the role from Office Services Department. This firm likes to promote exceptional employees from within! 

The Receptionist will be responsible for providing concierge-level support:


  • greeting clients

  • handling phone calls

  • operating the Cisco phone system

  • registering visitors with building security

  • issuing parking validations and accurately

  • recording usage

  • logging deliveries

  • booking conference rooms

  • handling clerical overflow projects

  • maintaining an immaculate reception desk

Front desk presentation: professional attire and sharp overall appearance required. 

Job Skills & Qualifications: 

Experience in MS Word and Outlook is needed. Strong communication skills with

diplomacy, professionalism and courtesy via phone, in person and via e-mail.

You will excel in this role if you are/have: 


  • well organized and able to efficiently produce quality work product

  • able to “think on your feet” and use excellent judgment 

  • excellent attendance and on-time arrival

  • flexibility for overtime

You will have a fantastic boss who is transparent, fun, personable, fair and very likeable. 

Great benefits include 4 weeks of vacation the first year of employment. 

 

 


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RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. Barista experience a plus. 

Studio Assistant/Barista responsibilities include:


  • Providing excellent customer service to clients.

  • Greeting and checking in clients; taking orders for the smoothie bar/cafe. 

  • Opening and closing the studio.

  • Preparing items for RIDE Bar, our in-house smoothie bar (smoothies, bowls, and coffee). 

  • Maintaining the RIDE aesthetic by providing studio and bar maintenance.

  • Retail.

  • Assisting with special events.

This is a part time job (approx. 10-12 hours/weekly); must be able to work 1-2 weekday evenings, at least one weekday morning, and an occasional weekend day.  Great job for a grad or college student. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes and RIDE Bar items. We will contact only applicants who meet our criteria for an interview. For more information about our studio and bar check out www.rideoaklandcycling.com


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If you have a way with people and love to work with studio administration, this opportunity may be the perfect job for you. It is a part-time position 20 hours a week, with an option for more hours as our studio grows.  This position works remotely, though you will need to come to our Berkeley studio regularly.

We are a busy one-room Iyengar Yoga center in the heart of South Berkeley’s Lorin District with an even busier online presence. We offer dynamic Iyengar Yoga-related programming such as asana, pranayama, yoga philosophy and other Vedic teachings. 

Adeline Yoga is a vibrant and creative community that draws students locally and from all over the world. Accessibility is at the heart of our work, with social justice a key component. We love to work both collaboratively and creatively. We welcome qualified candidates who can help us continue this important work.

You will welcome new students: conducting 1:1 orientation and goal setting sessions and help them get signed up for memberships. This is a sales position. And, it requires getting to know our teachers and programs well.  You will help students identify their wellness goals and make recommendations of classes and programs where we can help.  Your personable nature and attention to detail will help make new students’ experiences with Adeline Yoga effective and delightful.

The Student Support Coordinator is critical to the success of Adeline Yoga. You will be responsible for coordinating our student relations including assisting with new student inquiries, conducting studio orientations, selling memberships and managing the new student process. You should enjoy the entire process of coordinating student support, including orienting new students, sales, managing spreadsheets and working at our front desk – both virtual and in person.  This position includes plenty of phone time, email and occasional social media work.  You should have great people skills, excellent attention to detail and a passion for the work we do. We hope you will be excited to do FB/IG lives or record videos as a way to attract and connect with new students.

Responsibilities:  The Student Support coordinator is responsible for welcoming new students and selling memberships. This is a student satisfaction and sales focused position.  You are a voice of Adeline Yoga, guiding students so they feel comfortable and confident about what we do.These efforts will involve a wide range of responsibilities both tactical and strategic.  Your daily duties include:


  • Handling the new student process including making welcome calls, booking appointments, having consults and doing the follow up effectively.

  • Managing the flow of information between our teachers and administrative team.   This includes managing your spreadsheets and communicating with the team.

  • Anticipating the needs and pain points of new students, being proactive and creative in developing solutions to attract and retain new students.

  • Engaging with our marketing efforts.  For example, doing monthly FB/IG lives,  recording videos and hosting open houses as a way to attract and connect with new students.

As Student Support Coordinator, you will have at “front desk” shifts each week so that you can interact with current and prospective students, keeping your finger on the pulse of Adeline Yoga’s rhythms.  With this position, you can set your weekly work schedule.  Ideally, that would include one or more Saturdays each month.This position comes at a very important time as we navigate the complexity of evolving Adeline Yoga through the time of Covid and emerging awareness about the urgent need for social justice in all realms of life. Your skills and intuition are critical to optimize our opportunities and help us fulfill our mission to be an inclusive, body positive space for everyone to practice all facets of Iyengar Yoga and build strong relationships with each other.Adeline Yoga is committed to creating a compassionate environment.  We are proud to be an equal opportunity employer. As a yoga studio, we are a team of talented people who gather to do their best work collaboratively. Our dedication to inclusion and multiculturalism is reflected in our actions and programming. We rejoice in our diversity of race, ethnicity, gender, sexual orientation, income, religion, national origin and all of the other fascinating characteristics that make us fully human.

Time Commitment:

10-20 hours hours per week minimum.  For candidates who are interested in 20+ hours a week, there is a possibility to expand this role.   Please apply.

Compensation:


  • Competitive Hourly Salary

  • Bonus opportunity based on performance

  • Highly discounted membership to Adeline Yoga

  • Growth potential within the company

Our ideal candidate has


  • Minimum 3 years project management and customer service experience

  • An outgoing and personable personality.  You are not shy about seeking opportunities for connection.

  • Superior communication and customer service skills

  • Exceptional attention to detail

  • Great organizational skills

  • Friendly and professional phone and email etiquette

  • Able to work independently and within a team

  • Ability to multi-task and prioritize in a fast-paced environment

  • Passion for fitness and wellness

  • Ability to work a flexible schedule including evening hours, weekends and some holidays

  • Strong computer, data analysis and reporting skills

  • Punctual and reliable

If you are interested in this role and ready to participate, we’d love to hear from you! Please submit your interest by emailing the following information to heather@adelineyoga.com with the subject “student support coordinator position”.

(1) Name and contact info

(2) Resume

(3) Cover letter which answers these questions:


  • What about this role appeals to you?

  • Why are you the best candidate for this role?

  • This is a part time position. Are you okay with that?

  • What is your target compensation for this position?

  • What is a professional achievement you are proud of? What steps lead to this outcome?

  • What books, social media outlets or other sources inspire your work? Please tell us about two of them.


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Enjoy working from home? Like dogs? Are you the go-to in your friend group for computer wizardry? Looking for flexible hours? Ever been described as "hyper-organized"?  

We're a small all female team seeking a work from home Office Manager or Administrative Assistant. Role and pay will be commensurate to experience. We're looking for the right personality fit! Someone who can be lighthearted with our crew and out valued clients. Because being able to handle our client relationships is our ultimate priority we're interested in folks who fit into either of these roles. 

Administrative Assistant role includes managing scheduling for a team of four, handling email, and invoicing. You must be a rockstar with computers. We currently use Google Drive, Front App, Acuity Scheduling, Squarespace, Slack, Quickbooks Online and Doist. If you have social media experience- we'd love to hear about that (but it's not required).

The Office Manager position includes troubleshooting automation and developing new systems to better onboard clients. If you have experience managing offices or with project management this is for you. We are a rapidly growing business and would love someone experienced in start-up culture who can problem solve workflow bottlenecks and research solutions independently. This year we hope to integrate a more robust CRM, increase workflow automations, and consider a client portal. We'd love someone who can bring ideas to the table once they get a handle on our current setup.

Currently the awesome human being in this role averages abut 55 hours per month. The schedule is relatively flexible per day but is roughly 2.5 hours per day (M-F). This can be great for stay at home parents, grad students, or others looking to supplement some freelance work.

Paid training at a slightly reduced rate for several weeks until you are fully up and running. Send us a rockstar cover letter showcasing your ability to be personable and articulate. Looking forward to meeting you!


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Twindom is hiring again for a Jill/Jack-of-all-trades position at our new San Francisco, CA location!

We're looking for someone who is good with their hands, has experience using basic power tools, and is meticulous about accuracy and consistency, as well as has experience with being a key-holder. We're looking for someone who can potentially start working in-person in June, but would be available before then to start reviewing documentation and go through verbal/video training remotely.

We'd like for whomever fills this position to be interested in staying with the company for a minimum of two years (the last person to fill this role stayed with us for about 3.5 years, and they're now moving on to get their Masters degree).

In this position, you'll have a smattering of jobs to handle, including occasionally packing and shipping our 3D printed miniatures, shipment receiving, assembly and testing of our 3D scanners, and other office management-type tasks.

Check out http://web.twindom.com to see more about our product (what you'd be working with and assembling).

Our company values:


  1. “Respect, acknowledge, and represent the customer”

  2. “Learn and reflect to improve”

  3. “Lead with integrity”

  4. “See challenges as opportunities”

  5. “Build with love and care”

  6. “Support the individual and team success” 

Compensation will range between $20 and $22/hour (full time), health benefits with Kaiser, optional 401k, plus all-you-can-consume office snacks and drinks.


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Part-time: 2 days/week, 12 hours/week, around 9:30-3:30 (shift times negotiable)The Berkeley Center for Natural Medicine is located at Telegraph 2730, Berkeley on the second floor.There is a parking lot where you can park for free.

 

Primary Responsibilities:


  • Greet patients and host our space in a professional and courteous manner.

  • Answering phones calls, text and emails for three different practitioners.

  • Organizing paperwork coming through the office.

  • Prepare rooms for treatments. Keep office sanitized, tidy, and presentable.

  • Check out patients by taking payment, scheduling next appointment and coordinating supplements or herbs.

  • Patient coordination while in-office and preparing all products in advance of patient check out, rescheduling, etc.

  • Preparing forms for insurance verification, and ability to communicate benefits to patients.

  • Compounding herbal formulas, placing orders for herbs and supplements

  • Record and coordinate tasks with the other office manager via an emailed Daily Log

  • Create systems or documents when there is room for improvement in efficiency, tracking tasks, communication, etc. 

  • Basic Indoor Plant Care - watering, maintaining health, etc. 

General Skills:


  • Strong communication skills with practitioners, patients, and co-workers.

  • Great people skills - compassionate, caring, good boundaries

  • Excellent attention to detail, multi-tasking, and organizational skills.

  • Can adapt when the clinic picks up in pace. Occasionally, it can get quite busy. 

  • Basic computer software proficiency.

  • We are a Mac-based office so proficiency with Apple Computer operating system is a must.

Qualifications:


  • Previous customer service experience.

  • Previous office receptionist or medical office experience is preferred.

  • Must have experience with computers (i.e. troubleshooting, Google docs)

  • Familiarity with Electronic Health Record systems is a plus, but not required. The practitioners use CHARM EHR, Unified Practice, and SuperSaas. Training will be provided.

  • Experience or interest in natural medicine is preferred.

  • Working knowledge of Chinese herbs is a plus.

COVID-19 Adaptations:


  • The clinic has strict protocols and guidelines to ensure the safety of the patients, the office managers, and practitioners, and the office manager is a gentle yet firm monitor for these. Overall, these changes in the clinic have gone over smoothly.

  • The overall flow of number of patients has been reduced and appointments are spaced out accordingly.

  • Daily sanitization of the clinic, masks required for all, ensured 6' distance

  • HEPA filters are on in the more commonly used areas

  • At the door, patients are asked screening questions regarding any COVID-like symptoms, temperature is taken, and hand sanitizer is given.

  • If you'd like to learn more or share any concerns, feel free to email them.

Please submit your resume and cover letter through Localwise. 


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We are looking to hire a smart, energetic, proactive office manager to help a small contracting company manage the day to day operations of running a small business. 

The job will entail paying taxes, licenses, insurance and making sure the company stays compliant. Additionally we need help with basic office work, sorting and filing paperwork, paying bills, running errands and working closely with our shop manager to help organize and keep the company running smoothly.  

Must know your way around the office and have a good background in QuickBooks and basic accounting.

This job is roughly 30 hrs a week. We have 6 people on staff and offer health insurance, PTO and a profit sharing plan. We can usually work with folks on scheduling as we like to think of ourselves as a big family.

We work Monday-Thursday 7am-4pm and a schedule will be worked out with your manager.

Thank you and we look forward to meeting you!


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 Clean Water Action and Clean Water Fund are seeking a full-time Office Manager for our Oakland, CA office to provide administrative support to our field canvass and program staff.

Clean Water Action is a national, grassroots environmental organization that seeks to protect the environment and safeguard public health, promote passage of strong environmental laws, and help communities address local environmental problems affecting them. Clean Water Action has close to 1 million members nationally.

Clean Water Fund provides research, education, organizing, and technical assistance to strengthen grassroots environmental efforts around the country, promoting the public interest on issues related to water, natural resources, health, and a healthy economy. Clean Water Action and Clean Water Fund work together on selected campaigns and programs.

Primary duties include:

• Answer incoming calls; screen prospective applicants for canvass positions, schedule qualified applicants for interviews with the Canvass Director; take messages for all program staff;

• Coordinate all recruitment activities with Canvass Director including campus outreach and recruitment, ad placement, career fairs and other recruitment outreach;

• Maintain daily, weekly, and monthly canvass reports;

• Maintain personnel files and track staff benefits accrual and use;

• Process information requests from the public and refer to appropriate staff;

• Provide programmatic support, including maintaining issue files and sorting and sending letters generated by the canvass;

• Stock canvass materials and order office supplies;

• Act as office liaison for service and deliveries;

• Maintain office appearance; light cleaning and organizing;

• Provide technical support; maintain computers and printers;

• Coordinate scheduling for in-office meetings and take minutes as required;

• Assist California Director with fundraising tasks;

• Maintain social media as required;

• Assist program and office staff with social media postings, as needed;

• Maintaining records for ReThink Program.

Qualifications:

• Strong organization and time management skills;

• Excellent and engaging oral and written communication skills;

• Ability to use e-mail, excel and google spreadsheets, word-processing and Google docs;

• Detail-oriented, accurate and neat; with strong math skills and personal organization;

• Strong work ethic, punctual, flexible, team player and able to juggle multiple tasks;

• Shares our commitment to increasing racial diversity in our movement and organization and integrating justice and equity into our work to ensure an inclusive organizational culture.

www.cleanwateraction.org

All staff utilizing office required to wear masks, vaccination is strongly encouraged, social distancing is observed, remote work when feasible/approved

Compensation: Salary $36,000-$38,000 annually depending on experience. Attractive benefits package. 


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In our Natural Health Practice the office manager, sets the tone for our space and patients experience. We are looking for someone who is warm, has a sense of calm and a good communicator but can also multi-task, organize and keeps the business moving smoothly and professionally.

This position is for 12 hrs/week on Wednesdays and Fridays from 11:30 am to 5:30pm.

Primary Responsibilities:

• Greet patients and host our space in a professional and courteous manner.

• Answering phones calls, text and emails for two different practitioners.

• The ability to organize paperwork coming through the office.

• Prepare rooms for treatments. Keep office clean and presentable.

• Help schedule patients for three practitioners, most of this is done online through our scheduling programs but sometimes require call backs.

• Check out patients by taking payment, scheduling next appointment and coordinating supplements or custom herbal formulas.

• Keeping track of patients while in-office and preparing all products in advance of patient check out.

• Preparing forms for insurance verification, and ability to communicate benefits to patients.

• Compounding herbal formulas

General Skills:

• Strong communication skills with patients and co-workers.

• Great people skills.

• Excellent attention to detail, multi-tasking, and organizational skills.

• Basic computer software proficiency.

• We are a Mac based office so proficiency with Apple Computer operating system is a must

Qualifications:

• Previous customer service experience.

• Previous office receptionist or medical office experience is preferred.

• Must have experience with using Apple computers.

• Experience or interest in natural medicine is preferred.

• Working knowledge of Insurance is a plus.

Please Send your Resume and Cover Letter 

Wage

Hourly wage is $20 plus State Required Benefits


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This position is great for people who are looking to get started on a Paralegal career path, office manager or sales director.

We're looking for an individual with good communication skills, works well on a team, is detail oriented and can provide exceptional customer service.  

Experience with computers and software including Excel, Outlook and Google Docs is preferred! Previous work experience that required high level of multitasking is required!

You must be able to answer calls, type messages quickly, and greet visitors all at once. . . All with a smile. Professional attire and presentation is a MUST.

How to apply:

Email your resume.  We ask that you wait for a call back and do not call us directly.

Main job responsibilities:


  1. Answering a high call volume of multiple phone lines, and then transferring callers accurately

  2. Attending to visitors once they walk in; being the first point of contact

  3. File & scan documents for attorney records

Hours:

Monday - Friday from 8:30 am - 5:00 pm

Thank You! 


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Responsible for planning and directing a lot of the functional operations of the organization including marketing, sales, accounting, and general administration by performing the following duties:

-Preparing an annual operating budget and plans for the organization in coordination with the Owner to include  sales goals, profit projections, capital requirements, and manpower requirements

-Reviewing on a continuous basis, the general business climate for the organization and adjust manpower, material and service offerings as needed to ensure peak efficiency

-Reviewing and altering production costs, quality and inventory control programs to maintain a profitable operation

-Planning and directing sales by reviewing competitive position and developing new markets using advertising, promotional programs, and inter-company feedback


  • Reviewing and utilizing accounting records as a tool for evaluating trends

-Maintaining the operating facilities of the company to produce high-quality service at the lowest possible cost

-Maintaining ongoing contact with staff and clients to receive feedback regarding all aspects of workflow such as membership, classes, etc.

-Ensuring that the company's customers are serviced to the highest level of satisfaction through quality service, courteous employees and quick to response needs

-Resolving customer concerns and ensuring corrective action is taken

-Coordinates special projects as needed

-Developing and maintaining an effective team through hiring, training, coaching and motivating staff

-Preparing and delegating daily work assignments to staff

-Providing guidance and direction to all staff for professional development and to ensure adherence to all company policies

-Overseeing all phases of billing/invoicing

-Performing other related duties as assigned

 

 

 


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We are a sustainable fine jewelry company, established 2011, that makes everything to order with creativity and precision. We're expanding to a new showroom in Sebastopol and looking for a Shop Manager to hold down our day-to-day operations. 

The role is a dynamic mix of direct client care, supporting the sale of wedding, engagement, and everyday jewelry, as well as behind the scenes coordination with our team to complete orders. 


  • Coordinate the packaging, shipping, and receiving of all orders

  • Client care emails and phone calls

  • Tracking of costs, vendors, and other details to make a job complete on time and on budget

  • Coordination of appointment schedule

It's also about anticipating problems ahead of time and helping people feel at ease while making a big, meaningful luxury purchase.

We'll build some roles and special projects around the candidate's strengths and passions (so what are yours!?). 

This is only for people seeking a long-term fit - all our previous employees stayed with us for 3-9 years.

 

YOU: Enthusiastic and skilled salesperson/jewelry maniac/designer/art lover/creative lover of the world. Comfortable in your own skin-- love making others feel comfortable in theirs. Love surprising people with small little details that matter. Find yourself deeply gratified by checking things off your list and using systems to run as efficiently as possible. 

US: Working as fully authentic, positive, and nurturing craftspeople who believe in doing things right the first time. We designed our own dream jobs-- we like working here and want someone who will join us for years.

 

MUSTS


  • Positive Mental Attitude #PMA!

  • Drive to be the best at what you do

  • Excellent writing skills - able to tactfully and elegantly write an email that communicates care

  • A love for dotting i's and crossing t's - the work is extremely detail-oriented and requires a sharp mind toward consistency

  • Must be ok with dogs; we have a shop dog and lots of dog visitors  

HOURS/ COMPENSATION


  • 35 hours per week 

  • Paid lunch break  

  • 8 days vacation and 10 paid holidays to start

  • If you are a jeweler, we offer free access to our studio for personal use, will feature your work in the store, and offer tons of professional development including tuition to jewelry making courses.  


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 International Contact. Inc., a leader in Multilanguage Translation Management is looking for an Operations Manager to take over the operations functions from our executive director, after 36 successful years of wearing this hat in addition to other managerial and sales functions. The company is poised for accelerated growth in 2019 and it is time for the executive director to turn this job over to the right person. OPERATIONS MANAGER

This position is primarily responsible for planning, directing, and coordinating the operations of the company. Duties and responsibilities include managing daily operations and planning the use of materials and human resources for sales, production, administration, bookkeeping, legal, maintenance, purchasing, personnel (hiring, records, training), support services and traffic. 

Reports to President

Develops and implements policies and procedures for the smooth running of the company.Manages staff, preparing work schedules and assigning specific duties.

Provide support for Production and Sales Teams. Manage execution and improvement of current Administrative tasks and procedures. Staff and train new hires for Support and Production Teams. Improve onboarding and HR procedures. Directly supervises employees in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.  

 Qualifications• A proven track record (minimum 5 years of management experience) in a service industry, a strong business foundation, solid communication skills, experience in sales, service, scheduling methods, supervision and the ability to direct employees.• Demonstrable leadership consistent with company values in setting clear work expectations and performance goals and holding employees accountable for their performance.•  Advanced knowledge of software such as Microsoft Word and Excel, and research tools and databases A passion for technology and international cultures• Excellent English communication skills in writing and in speaking• 

Please respond to info@intlcontact.com, include your resume and specific (not “negotiable”) salary requirements .NO PHONE CALLS regarding this position.

 


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Here at Red Lion Inn & Suites we are looking for Front Desk Agent.  No experience is necessary though it is helpful as we will provide the training needed to perform the job duties required. Please send resumes to the email address that can be found within this posting or you can call the hotel directly and ask to speak with Betty or Stephenie. Thank you


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Los Gatos Aveda Salon is looking for a Salon Coordinator who has a positive outlook, friendly speaking voice, is dependable, attentive, trustworthy, organized, efficient and great in communicating. We are a team of professional, creative, fun individuals who are goal-oriented and thrive in a healthy minded work environment.  

On an average day you could expect to laugh (there is no limit), hear by our guests how beautiful the space is, be involved in making our guest's day, and take part in conversations that add value to everyday life.

Abilities and experience required:

At least 1 year in the salon industry

Knowledgeable about computers and fast learning with programs

Great at handling high stress situations

Good listener, retains information and problem solves

Thrives in a team-based environment

Responsibilities include but are not limited to:

Opening and closing procedures

Hosting (water, tea, snacks, etc.)

Interacting with guests in a friendly and professional manner

Great communication skills, especially involving appointments

Placing product orders and managing inventory

Keeping desk and retail area stocked, clean and organized

Working with our software program(STX), apple computer, and devices

Bonus points if you have worked with or have an appreciation for Aveda Products and the Company

Salon offerings:

Retirement plan after 1 year

Paid sick leave after 90 days

Opportunities for growth and development

Hair Services and products at a discounted rate

Beautiful, clean, organized, efficient, and earth-friendly work environment

Flexibility in salary after 90 days


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This position is available immediately for training.  

We're a well established Lafayette salon looking to hire a full time receptionist with managerial duties.

We will consider hiring 2 part time receptionist / managers instead of 1 full time.

YOU are the host of the party. :)

Looking for a long term commitment... someone who wants to settle in and be a part of our awesome salon family. Please do not respond if this is only temporary for you.  

This is a busy, fast paced customer service position. It's a big job. Duties include but not limited to all reception actions - phones, booking, check-in / outs, greeting, handling all customer needs.

You are the face and voice of the salon. Exceptional communication skills and a well groomed personal appearance a must, as well as admin/ basic computer skills. Product inventory and salon maintenance are duties as well.

Salon experience a requirement.

Please respond with a resume by email. And please include a bit about yourself in that email.

Thanks!


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 The Art Beat in downtown Campbell is looking for a part-time Receptionist/Open Studio assistant with strong administrative and phone skills. This is an excellent opportunity for an experienced admin who loves being in a creative environment.  

The ideal candidate will be proficient in Mac OS, have excellent organizational and interpersonal skills and enjoy working with children. We are seeking someone who is upbeat, positive, creative, mature and punctual.  

You will be expected to assist in managing the business aspect of an art studio, as well as assist with art classes, parties, and open studio. You must be able to work independently and as a team. We are looking for a long-term employee. Salary dependent on experience.

Duties will include:

 


  • Greeting, welcoming, directing visitors appropriately

  • Answer, screen and forward any incoming phone calls while providing basic information about the studio and events

  • Booking events and taking deposits

  • Checking and answering emails

  • Collecting fees that haven’t be paid yet

  • Working with Square

  • Keeping inventory on all items and placing orders when low

  • Must be able to lift 20+ lbs 

  • Update rosters for upcoming classes/camps

  • Update Google appointment calendars 

  • Perform other clerical receptionist duties such as filing, organizing and managing the front desk

  • Work on displays - Seasonal, sale & new items

  • Be able to work in an environment that has a lot of children

  • Light upkeep (dusting, taking garbage out, watering plants, making sure restroom is stocked & neat)

  • Packing up projects to go home with students 

  • Packing up projects from events and call for pick up 

  • Work with offsite admin on ad-hoc projects


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Position Summary: The Director of Education for the Mayor of Oakland seeks a special assistant to support in dramatically expanding educational equity and opportunity throughout Oakland.  The Mayor’s office seeks a strategic, knowledgeable, and committed professional to improve access to high quality programs for all children in Oakland, regardless of race, socioeconomic status, or other determining factors.  The special assistant will be an essential part of implementing the Mayor’s ambitious reform agenda, such as digital divide, educator housing security, teacher/recruitment retention, early childhood education, college access and completion efforts, and more.  It is an exciting moment in time in Oakland - with increased alignment of the Mayor, Superintendent, School Board, Governor, State Assemblymembers, and more.  

Reports to: Director of Education

Start Date: July 1, 2021

Main duties include: 


  • Supporting the DOE in admin and operational duties (including scheduling)

  • Ensure we meet our fundraising targets  

  • Lead  #OU fundraising project management - PM of fundraising committee

  • Support DOE in overall fundraising operations to meet goals 

  • Other duties as they become needed such as supporting gaps in #OU (ie a committee), TRIO, AssistHub, or other priorities 

Examples may include 

1. #OU Fundraising Project Manager (10-15 hours per week)


  • Leading #OU Fundraising Committee Meetings

  • Agendas for biweekly meetings

  • Follow-up emails and off-week follow-ups with individual members

  • Supporting Strategy

  • Managing and updating the tracker daily

  • Driving actions and internal/external follow-ups based on prioritization

  • Understanding of Sustainability Models with Jordan

  • Understanding of decks and pitches

  • Meetings with Funders

  • Drafting text and email invites for David and Kyra

  • Scheduling, agendas, and strategy for pre-meetings

  • Scheduling and follow-up emails, texts after the meetings

  • Personalizing the decks for individual funders

  • Coordination with Mayor’s staff and other partners

2. Admin Asst: Supporting Administrative and Operational Duties for DOE (includes Scheduling) (10-15 hours per week)


  • Daily meetings with David to support prioritization, daily actions

  • Weekly Meeting(s) with David to talk through, flag, move events

  • Scheduling internally and externally

  • Other administrative tasks as necessary  (Reimbursements, Responding to Requests, registration for events, weekly team emails, Meeting Follow-up and next steps (Mayor, other stakeholders, etc.), Project Management for areas that Director of Education owns, Supporting Director of Education to efficiently send and respond to emails, Drafting emails, Others, tbd), support Deputy Director, Executive Advisor, other staff as needed

  • Managing Operations

  • Agendas

  • Organizing Office

  • Professional goals 

  • DOE Goals

  • Weekly email of meetings, etc.

  • Space is clean and strategically set up (ie stuff on walls, tracking, white board use)

  • Necessary supplies

  • Meeting follow-up/project management

  • Team Culture

  • Monthly Lunch

  • Team Bonding

  • Goal-Setting (professional, personal, etc.)

  • Staff survey

  • Internship Support

  • Constituent Liaison 

  • Other Mayor’s Office Support

  • Additional Briefs / Meeting Prep

  • Others, TBD

3. DOE Fundraising Project Manager (5-10 hours per week)


  • Supporting Strategy

  • Managing and updating the tracker daily

  • Driving actions and internal/external follow-ups based on prioritization

  • Understanding of decks and pitches

  • Coordinating Meetings + Managing Correspondence with Funders

  • Coordination with Mayor’s staff and other partners

4. Other #OU or Ed Team Support as needed (5-10 hours per week), such as attending meetings, supporting with follow-up, progress-monitoring, etc.

Candidate Qualifications:


  • Deeply committed to educational and racial equity

  • Knowledge of the political environment of Oakland, CA

  • Strong oral and written communication and analysis skills

  • Strong project management skills

  • Attention to detail and strong organizational skills 

  • Ability to achieve outcomes while building and maintaining strong relationships across lines of difference 

  • Ability to prioritize workload and shift priorities quickly among changing tasks and priorities to accomplish goals

  • Successfully meeting supported fundraising goals  

  • Adaptability 

  • Demonstrated initiative

  • Ability to recognize and respond diplomatically to complex and sensitive problems

*Strong preference for candidates who reflect the diversity of Oakland and the communities we aim to serve

Comprehensive Benefits package, including health, dental, vision, life insurance, paid holidays, vacation and sick time accrual. Other potential benefits include parking, mentorship, and access to technology (i.e. laptop computer), as well as Mayor Schaaf’s leadership at the Mayoral, state and federal level.    

Interested? Submit Resume, including references, to DSilver@oaklandca.gov and kmungia@oaklandca.gov by June 1, 2021. Estimated compensation is $50,000 - $80,000 and will be commensurate with experience with opportunities for professional development and upwards mobility.


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About the Role

The Development Assistant is an entry level position on a strong team that provides the opportunity to get involved with nonprofit development and support our mission of inspiring girls in Alameda County to be strong, smart, and bold. 

The Development Assistant will ensure that the administrative processes of Girls Inc. of Alameda County’s development and stewardship program run efficiently. The position will provide administrative support and communication with donors to ensure their gifts are properly entered into the database and acknowledged. This position requires an individual who is detail-oriented, deadline-driven, communicative, self-motivated, and collaborative. 

At this time, this position is temporarily remote with the expectation to transition to in person work in our Oakland, CA office once the agency determines it is safe to do so.

Job Summary

· Manage timely acknowledgement of donations (cash, pledges, workplace and matching gifts, planned gifts, etc.). 

· Support drafting and review of acknowledgement letters. 

· Ensure data integrity through accurate data entry as well as support the  ongoing clean-up efforts in the Girls Inc.’s donor and volunteer database, Raiser’s Edge  including, but not limited to: 

   o Adding new constituents o Maintaining constituent records.

   o Processing gifts from a variety of sources.

   o Supporting database maintenance. 

· Provide weekly gift reports to Development Team and CEO 

· Communicate with donors by phone, email, and in-person when possible. 

· Respond to and appropriately forward emails, answer and screen phone calls, and process incoming and outgoing mail. 

· Support event logistics, including but not limited to creating nametags, managing sponsor guest registration, ordering and picking up supplies, etc. 

· Support grants compliance as needed. 

· Maintain confidentiality with agency funders and partners. 

· Create documentation of existing processes and best practices specific to Girls Inc. of Alameda County. 

· Perform other duties as assigned in person or in virtual workspace.

About You

· Passion for the mission of Girls Inc. of Alameda County. 

· 2 years of experience in a nonprofit/administrative position, fundraising preferred 

· Experience with Raiser’s Edge. 

· Excellent skills in the areas of organization, time management, problem solving, and ability to manage competing priorities. 

· Experience with Asana and Classy preferred. 

· Ability to work both collaboratively and independently. 

· Effective verbal and written communication skills. 

· Deadline driven with attention to detail. 

· Proficient with Microsoft Word, Outlook, and Excel. 

· Willingness to occasionally work evenings. 

· A.A. degree required, BA/BS preferred.            


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Work from home personal assistant position!

 

JOB DESCRIPTION:

 

There are no formal education requirements expected of a Personal Assistant. However, I'm looking for someone who is reliable, trustworthy, responsible and also possesses the following attributes below.

 


  • Administration skills.

  • To be thorough and pay attention to details.

  • Self-motivated

  • Organized and the ability to work well with others.

  • Patience and the ability to remain calm in stressful situations.

  • Excellent verbal communication skills.

  • Computer literacy

  • Active listening skills.

 

Requirements/Responsibilities:

1.Provide administrative support functions

2.Prepare, distribute, and file reports, letters, spreadsheets.

3.Manage calendars, meetings, appointments and events.

 

You will work on a one-to-one basis with me on a variety of weekly tasks, I will provide detailed weekly and daily instructions on what needs to be done, this is a WORK FROM HOME POSITION!

 

ABOUT ME:

I am a semi-retired international business consultant and with a focus on international business, trade, and networking, I am responsible for bringing distributors and manufacturers of a particular product to the same table and also finalize import and export negotiations as well as international trade deals and negotiations. As a Consultant with a focus in international business, the majority of my clients are out of the country and that also requires me to be out of the country almost half the year and as a matter of fact, I am currently on a business trip in Stockholm, Sweden finalizing trade negotiations for a glass company.

 

My present daily busy schedule demands the role of someone who is trustworthy, someone who will help support my workload when I am not in the USA in order for me to establish timely delivery of services and attend to important matters, the sensitivity of this position warrants the officeholder to be upright, responsive, accountable, trustworthy, emphatic, persevering and honest.

 

I need someone to start working for me prior to my arrival and he/she can provide the services I have listed above, I will require 2-4hrs of your time for 3-4 days a week.

This is just an illustrative message to help you understand what is needed of you and as soon as I'm back in the states, I will arrange a proper meeting for you and I to meet and discuss the possibility of long employment terms because this is only a temporary position for a duration of 3-6 months.


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Position Summary LandPaths seeks an individual with a passion for building a diverse, healthy and whole community connected with the land. The ideal candidate takes initiative, is driven, energetic, creative and excels in an active work environment.  The Bilingual Executive Administrative Specialist will provide support to the day-to-day operations of LandPaths, with an emphasis on data entry and calendar management. Approximately 50% of this position is dedicated to supporting the Executive Team. The Bilingual Executive Administrative Specialist will be an active, engaged member of the “Finance and Administration Team,” participating in successful leadership across programs.   

Position Duties § Become trained on NEON database - provide data entry of cash receipts and volunteer hours; manage event/outing reservations; § Become knowledgeable and conversant in all aspects of LandPaths’ mission, strategic plan, preserves and community programs; § Serve as the first conduit in answering and/or directing inquiries to relevant staff; § Prepare donation acknowledgements; § Order office supplies and help secure gear and equipment for all programs;  § Communicate and coordinate with office volunteers; § Prepare staff meeting agendas and transcribe meeting minutes; § Support board meeting preparation including binders, email reminders, snacks; § Front desk activities including answering telephone and email inquiries, greeting visitors, opening and distributing mail; § Provide support to the Executive Team, with an emphasis on calendar management § Support various program/event activities; includes shopping for supplies and helping assemble gear  § Office errands including post office, bank, printer, and donation pick-ups; § Other administrative tasks as assigned.  

 EXPERIENCE AND QUALIFICATIONS A successful candidate will likely have significant experience supporting office administration, including the following qualifications:   § Experience working with volunteers; § Experience working/volunteering in a non-profit environment; § Strong people and customer service skills; § Strong data entry skills and experience; § Strong computer skills utilizing Microsoft Office Suite; § Knowledge of office equipment; ability to troubleshoot; § Detail oriented, well organized; problem solver § Calendar management skills; § Strong communication skills: articulate with proven ability to write effectively and speak persuasively; § Bi-lingual English/Spanish; having a significant cross-cultural experience or understanding a plus; § HS diploma or equivalent, some college and/or relevant work experience.   

ATTRIBUTES A successful candidate will embrace LandPaths’ values and culture, including the following: § Align with LandPaths’ values, inclusive of our commitment to fairness and equity;  § Curious; enjoys learning and supporting the work of others;  § Works best in busy work environment, managing multiple variables with divergent goals; § Flexible; §  Excels in a strong team centered work environment, while able to work independently; § Enjoys contributing to a learning culture and positive work environment.   

COMPENSATION The specific compensation package is determined by position and experience. Pay range for this position begins at $20 per hour.   

TO APPLY Interested applicants should send a BRIEF AND SPECIFIC cover letter and resume to LandPaths ~ attn: HR, 618 4th Street, Suite 217, Santa Rosa, CA 95404 or hr@landpaths.org. Recommended deadline to apply is Friday, June 18; open until filled.  


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Position Overview: This position will provide support and assistance to the LMS Administrator and Learning and Development team, in the day-to-day support and management of the LMS, and related instructional technologies provided by Compliance Training Group. Responsibilities will include research, pilot-testing, implementation, deployment, and ongoing support of all implemented instructional technologies. The position will also serve the role of providing high-level training, and general support for corporate trainers, contractors, and executives using or implementing instructional technology for on-line, hybrid, and blended learning environments. The LMS Asst Administrator works with all team members to develop and deliver training materials for the use of the Learning Management System (LMS) and other technology supported by Compliance Training Group. The role also serves as a technical/functional expert and agent for supported learning technologies to other team members. 

Requirements: 


  • 1-2 years of LMS administration experience. 

  • 1-2 years of experience providing technical support for LMS, and instructional technology tools.

  • Answer customer service and customer support calls with confidence and professionalism, always putting the client or prospective clients needs first.

  • Create and maintain new and existing client user accounts 

  • Provide troubleshooting and basic technical support to users in our Learning Management System (LMS) 

  • Basic knowledge of full product development and implementation life cycle. 

  • Knowledge and experience of using, administration, and support of communication tools such as MS Teams, Zoom, and other webinar solutions. 

  • Qualified applicant must be a motivated self-starter with a pleasant, outgoing personality who is driven to satisfy our clients. 

  • A team player who supports management and works well with co-workers and contractors. 

  • Strong organizational skills and detailed orientated. 

  • Ability to multitask, meet deadlines, work well under pressure and prioritize work. 

  • Ability to describe complicated technology topics in a non-technical manner and maintain confidentiality. 

  • Maintain track record of achieving goals on a consistent basis 

  • Excellent English writing and verbal communication skills 

  • Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint etc.) 

  • Strong written, oral communications and organizational skills   

 

Preferred Skills:  


  • Collaboration with internal teams, external teams, and management to ensure requirements      are being met and projects are kept on schedule.

  • Strong analytical and problem-solving skills

  • Excellent follow-up, time management and organization skills

  • Knowledge of universal design principles and creating accessible training materials.  

  • Strong editing, written and oral communication skills

  • Strong interpersonal skills

  • Ability to coordinate several projects simultaneously

  • Proven ability to stay abreast of current and developing trends in learning technologies.   

  • Proactive technical troubleshooting and problem-solving skills

  • Familiarity of multimedia development, MS Office products, wireless technologies, basic to advanced web-enhanced, blended, online development, and graphic software packages. 

  • Knowledge in Adobe Creative Suite, and Articulate 360 recommend

  • Knowledge of HTML, CSS, JavaScript, PHP, HTML5  


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Our Los Angeles based Trusts & Estates department is seeking an organized and resourceful Appraisals Coordinator for immediate hire.

Under the direction of our Vice President, T&E, this hire will play a key role in connecting our clients and staff to the T&E department by providing administrative support during the appraisal process, tracking invoices and communication, and helping streamline processes to maximize efficiency. This is an excellent opportunity for a responsible candidate who is interested in learning more about a global auction house and business.

Key Tasks and Responsibilities:

• Initial point of contact for incoming calls and inquiries regarding our appraisal services and general Bonhams auction offerings

• Provide clients with detailed information regarding our appraisal and consignment services and fees

• Work closely with our Specialists to accurately enter and update appraisal information using our in-house database

• Proof, edit and ensure appraisals are in compliance with company standards and requirements

• Put together and send appraisal documents ahead of client meetings and presentations

• Actively track and maintain all materials and documents through the entire appraisal process

• Maintain central appraisal work files with all relevant and required information

• Process and send appraisal invoices to client and follow-up when necessary

• Maintain reports on appraisal statistics

• Report all customer and client comments; communicate issues and resolution steps

• Develop recommendations to streamline work processes, enhance services, and maximize profitability

• Be available to occasionally telephone bid during our auctions

• Additional tasks and responsibilities may be assigned as needed by the VP and team members

Essential Skills

• Bachelor's degree in related field

• One to two years continuous experience in a similar position

• Have excellent time management and multitasking skills while working on multiple projects

• Be extremely well organized and able to work independently, as well as with staff at all levels

• Possess excellent communication skills, both in-person and over the phone

• Be courteous and exercise utmost discretion when working with confidential information

• An interest in and understanding of fine art and auction business is helpful

• Be proficient in Outlook platforms

Please email your resume and cover letter in PDF format to Recruitment.

Bonhams offers health, dental and vision benefit options, flexible spending accounts, 401(k) retirement savings plan, paid time off, pre-tax commuter benefits and more. We thank you for your interest in this position, please note that we will only contact candidates chosen for further consideration. No phone inquiries please.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment. 


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Hello! 

We are looking for part time front desk help at our beautiful Holistic Skin and Body studio in the heart of the Claremont/Elmwood district in Berkeley. We offer Holistic Facials, Massage Therapy and body waxing. We have an amazing retail shop filled with clean beauty products, (check out our inventory list below)

We are looking for someone to work Sat 10-5pm and Sun 10-3pm at our Front Desk. Duties include checking clients in and out of appointments, booking new appointments, helping customers shopping in our retail space, keeping things clean and organized, lite cleaning/tidying, possible Instagram content help. The flow of the day can be busy at times and then quiet as well. In general this is a quiet, peaceful place to work. We are growing quickly so this position has the possibility to evolve over time with more hours.

As for Covid requirements, we are currently wearing masks in services and in our retail shop. We are all fully vaccinated and we comply with the State, County, City rules as well as the California Board of Barbering and Cosmetology.


  • SKILLS - 

2+ years working in customer service, preferably spa/wellness industry

Worked in the beauty / spa industry before

Interested or knowledgeable about “clean beauty products” and Holistic health

Organized

Punctual

Reliable

Awesome communication skills

Amazing customer service skills

Ability to multitask

Good at following through with tasks

Enthusiastic and helpful with customers

Familiar with Square Appointments and Square Point of Sale a plus

  - PRODUCTS WE RETAIL -

JAO Brand

Marie Veronique

Esker Beauty

Taproot Herbs

Homestead Apothecary

Everyday Oil

Pursoma Bath Salts

Olio E Osso

Nucifera

Activist Manuka Honey

BAGGU

Sundry

Printfresh

Salt & Stone

Moon Valley

Onsen Saru

Bathing Culture

And more...


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Hello! 

We are looking for part time front desk help at our beautiful Holistic Skin and Body studio in the heart of the Claremont/Elmwood district in Berkeley. We offer Holistic Facials, Massage Therapy and body waxing. We have an amazing retail shop filled with clean beauty products, (check out our inventory list below)

We are looking for someone to work Sat 10-5pm and Sun 10-3pm at our Front Desk. Duties include checking clients in and out of appointments, booking new appointments, helping customers shopping in our retail space, keeping things clean and organized, lite cleaning/tidying, possible Instagram content help. The flow of the day can be busy at times and then quiet as well. In general this is a quiet, peaceful place to work. We are growing quickly so this position has the possibility to evolve over time with more hours.

As for Covid requirements, are currently wearing masks in services and in our retail shop. We are all fully vaccinated and we comply with the State, County, City rules as well as the California Board of Barbering and Cosmetology

 


  • SKILLS - 

2+ years working in customer service, preferably spa/wellness industry

Worked in the beauty / spa industry before

Interested or knowledgeable about “clean beauty products” and Holistic health

Organized

Punctual

Reliable

Awesome communication skills

Amazing customer service skills

Ability to multitask

Good at following through with tasks

Enthusiastic and helpful with customers

Familiar with Square Appointments and Square Point of Sale a plus 

 

 - PRODUCTS WE RETAIL -

JAO Brand

Marie Veronique

Esker Beauty

Taproot Herbs

Homestead Apothecary

Everyday Oil

Pursoma Bath Salts

Olio E Osso

Nucifera

Activist Manuka Honey

BAGGU

Sundry

Printfresh

Salt & Stone

Moon Valley

Onsen Saru

Bathing Culture

And more...


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  Shanti is a San Francisco based non-profit that builds human connections to reduce isolation and improve quality of life.    

OUR HISTORY:  For 45 years, Shanti has been cultivating compassion in our community. Founded in 1974 by Dr. Charles A. Garfield at the UCSF Cancer Institute, Shanti was one of the first volunteer organizations in the United States to provide support to people with life-threatening illness. From our earliest days, Shanti has shined a light on the invisible suffering that accompanies illness and isolation. And we have called on the community to be the difference between zero and one—the difference between facing life’s most difficult challenges alone or with one person by your side. Shanti accomplishes this purpose by providing direct services to a range of clients including within the areas of HIV care and prevention, volunteer and training services, and other services. Shanti also provides support and administrative services to San Francisco’s HIV Community Planning Council.   The existence of a thriving HIV Community Planning Council is essential to meeting the service needs of people living with HIV in San Francisco and the Bay Area.    

POSITION SUMMARY:  The Program Coordinator will be an integral part of the team which works to support the San Francisco EMA HIV Community Planning Council (“the Council”). The Council is a collaborative regional body that consists of volunteer and government appointees from throughout San Francisco, Marin, and San Mateo counties including persons living with HIV, community members, and representatives of private and public agencies providing a wide range of HIV-related services and programs. The Council allows our region to examine HIV prevention and care through a unified lens, and to develop innovative, effective, and integrated responses to meet the shifting needs of the HIV epidemic. Each year, the Council is responsible for allocating funding for over $17 million in local Ryan White-funded HIV care and service programs.  

PRIMARY DUTIES:  

Ø Note-taking/minutes for all Planning Council and associated committee and work group meetings. May include transcription of recordings. 

Ø Logistical support for coordination of Planning Council and associated committee and work group meetings, including the e-distribution of meeting notices and other announcements.  

Ø As needed: support for community needs assessments and focus groups including group facilitation, data entry and analysis, and logistical support 

Ø As-needed: support for council member trainings and orientations, as well as ongoing support for council members. This may take many forms (e.g. helping a council member understand a policy issue, ensuring council process, making council members business cards, etc.) 

Ø Other duties as assigned       

SECONDARY DUTIES: 

Ø Support maintenance of the HIV Community Planning Council website, if needed. 

Ø Such other duties as may be assigned by the Planning Council Program Manager or Director.  

Ø Other duties as assigned   

QUALIFICATION/REQUIREMENT: We seek highly qualified candidates with as many of the following areas of knowledge, ability, skills and experience as possible: 

Ø Experience with or demonstrated interest in public health policy and/or HIV-focused legislation 

Ø Excellent written and verbal communication skills. 

Ø Excellent clerical skills including familiarity with Microsoft Word, Excel, and PowerPoint. 

Ø Demonstrate sensitivity to the needs and requirements of subpopulations that are affected by HIV in San Francisco 

Ø Ability to collaborate and cooperate with individuals from a broad spectrum of educational, economic, social, and cultural backgrounds  

Ø Personal commitment to the mission and values of Shanti.    

COMPENSATION/BENEFITS: Shanti offers a competitive non-profit salary and comprehensive benefit package, including multiple fully covered medical options as well as dental and vision. Other benefits include life insurance, long term and short-term disability, chiropractic/acupuncture, Employee Assistance Program and Identity Theft Protection. A 403B saving plan is also available to all employees regardless of FTE status. The hourly rate for this position is $25-$27 per hour, DOE.   Shanti allows for flexible schedules as well as promotes a culture of self-care for all our employees. In the first year of employment, employees earn 90 hours of sick time and 112.5 hours vacation annually and begin accruing sick time and vacation time starting their first day of employment with no waiting period (i.e. you can use as you accrue). Employees also receive 2 personal days annually as well as 15 paid holidays.     

EQUAL OPPORTUNITY: Shanti is an equal opportunity employer that supports and lives diversity in our staffing and values. Shanti complies with applicable federal, state, and local laws governing nondiscrimination in employment. We actively encourage and seek qualified candidates from people of all backgrounds.  


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Blades Co is currently looking for a full time Receptionist to join our team. Our ideal candidate would preferably have receptionist experience, excellent customer service skills, and can multi-task with ease.

This job can also develop in Management with the right candidate.

Please email me your resume and we will get back to you.

We are also 5 Blocks from Montgomery Bart station and now in our new location in Walnut Creek

 

 


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FAMILY EXECUTIVE ASSISTANT

San Francisco and Palo Alto | Part-time at two days per week (16 hours)

POSITION SUMMARY

Looking for a motivated and highly organized, personal assistant to provide support to father and son, part-time, a total of 2 days (16 hours) hours a week. The candidate we are searching for has sound instincts, is a problem solver, fluid in building business relationships, and takes pride in delivering excellent work in a timely manner.

The ideal schedule would consist of one day per week onsite (alternating San Francisco and Palo Alto), with flexibility during the rest of the week to push projects forward that cannot wait until the next scheduled day or to respond to urgent needs.

DUTIES & RESPONSIBILITIES

Responsibilities include administrative and management of personal client projects.

For Father (Retired)


  • Substantial clerical, accounting, and bookkeeping duties (i.e., monthly bills, bookkeeping, compiling tax return information for CPA, caregiver payroll)

  • Substantial healthcare administrative tasks (medical and long term care claims, insurance reimbursements, etc)

  • Substantial caregiver coordination (scheduling subs for vacations and sick days, timesheets, insurance reimbursements, payroll, contract adj.)

  • Light errands as requested and needed, i.e, grocery shopping, dry cleaning, scheduling car maintenance appointments, and drive the car to and from appointments

  • Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, etc. 

  • Regular planning of travel, vacations, outings, etc. 

For Son (Software Exec)


  • Light clerical, accounting and bookkeeping duties for personal accounts and a small business. Compiling tax return information for CPA

  • Light healthcare administrative tasks (scheduling doctors, insurance claims, etc)

  • Extensive errands as requested and needed, i.e, shopping, dry cleaning, scheduling car maintenance appointments, and drive the car to and from appointments

  • Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, gardeners, etc. 

  • Regular planning of travel, vacations, outings, etc. 

  • Extensive management of on-site property projects 

  • Light management of personal & professional calendar, scheduling appointments, and meetings

  • Extensive online web research and managing of small professional projects

Requirements 

Please have all of these requirements:


  • 3-5+ years experience as an administrative, executive and/or personal assistant

  • Experience with bookkeeping, bookkeeping software, and managing or running payroll

  • Experience with property management and house renovations

  • Experience with medical administration such as insurance reimbursements

  • Experience working with older people with some health and memory issues

  • Must live in or near SF with the ability to be on-site in SF, as needed with property tasks 

  • Can drive to Palo Alto one day per week for on-site administrative work 

  • Strong references

  • Vaccinated for COVID

  • Must be legally authorized to work in the United States

  • Must have a valid driver’s license

  • Must be willing to submit to a background check

Attributes

Please have most of these attributes:


  • Superior organization, attention to detail, and follow-through

  • Ability to work with minimal supervision

  • Strong decision making & problem-solving skills

  • Ability to act as gatekeeper and escalate relevant information to the client as needed

  • Excellent listener, verbal and written communication skills

  • Patient, compassionate and can work with an older parent with memory issues

  • Strong interpersonal skills 

  • Tech-savvy, with experience with G Suite, Zoom, and Quicken

  • Ability to treat confidential information with appropriate discretion


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Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

If you are looking for a part-time opportunity or an entry-level position, Academy of Art University encourages you to consider applying for the part-time Campus Host position. Campus Hosts are the first point of contact for anyone visiting an Academy location. They are responsible for welcoming visitors and providing continuous support to our blended population of students, faculty and staff. 

This is a great entry-level position into the University that will enable you to learn about the school and develop you for other potential opportunities.

Additional responsibilities include:


  • Ensure anyone entering an Academy building has valid identification and / or assist with issuing visitor passes as needed.

  • Assist individuals at the door when needed and support with elevator access.

  • Provide directions regarding room locations.

  • Conduct intake of concerns reported and troubleshoot or escalate to Campus Safety management as needed.

  • Complete a walk-through of buildings as assigned each shift and open / close doors and turn on / off lights as instructed.

  • Escalate operational or building concerns to Campus Safety management in a timely manner.

  • Support with special events as needed.

Campus Hosts may be scheduled up to 40 hours per week for 37.5 weeks per year.  

Hours are scheduled during the Fall, Spring and Summer semesters but that means you have time off in between semesters to pursue personal endeavors before a new semester begins again. 

Below are the available shifts Campus Hosts may be assigned to work (weekend and weekday shifts available):

Weekday and Weekend Shifts Available:


  • Overnights (11:00 PM - 7:30 AM)

  • Days (7:00 AM - 3:30 PM) 

  • Swing (3:00 PM - 11:30 PM) 

Requirements:


  • One year of professional customer service experience.

  • Possess excellent verbal communication skills.

  • Have a friendly and professional demeanor.

  • Be team-oriented and solutions-oriented.

  • Anticipate needs of others and take measures to provide effective support.

  • Time management skills are necessary. Be able to demonstrate a sense of urgency with important matters.

  • Possess basic computer knowledge in MS Word, Excel and Outlook.

Benefits:

Academy of Art University offers part-time employees 401k options, paid sick leave and access to a commuter benefit program.  We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

 

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Manager by calling 415-274-2222.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


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We are seeking passionate, service-oriented, positive, and hard-working individuals with a love for health and wellness and an excitement for our brand. When you join our Bar Method team, you are welcomed into a family dedicated to changing lives from the outside in! The ideal candidate is motivated, enjoys talking one-on-one with clients, and strives to uphold our brand standards. We are looking to hire 2-3 people to work at our front desk and occasionally as childcare attendants. The majority of your hours would be spent as our front desk receptionist!

Responsibilities:


  • Drive revenue and deliver attendance goals by suggestive selling and client engagement.

  • Provide top level concierge and reception service to clients.

  • Perform essential daily studio tasks and projects, ie checking clients into class, maintaining studio cleanliness, etc.

  • Represent the organization and its values in a positive way.

  • Provide support to instructors and work as a team with all other staff.

  • Maintain product knowledge for all studio retail operations.

  • Upholds company brand standards in terms of studio look and feel, client service and company culture.

  • Be expected to provide a high level of client service consistent with our position as a luxury brand.

  • Assist with retail merchandising and inventory management in the studio boutique.

  • Care for 1-5 children at a time in our childcare room for 45 minutes to an hour. (Parent will be working out nearby!)

Desired Skills & Experience:


  • 1+ years of customer service, sales and/or reception experience

  • Proven ability to set and achieve sales goals

  • Demonstrated ability to develop relationships with customers and coworkers

  • Excellent written and verbal communication skills

  • Strong computer skills

  • Superior problem solving and multitasking abilities

  • Strong work ethic and passion for fitness/wellness

  • Ability to work both independently and in a team environment

  • Flexible availability, i.e. weekends, nights, mornings, holidays

Perks:


  • Free Bar Method classes!

  • Discounted Bar Method branded apparel and other athleisure products

  • Working in a fun yet high-achieving and organized atmosphere

  • Opportunities to grow with the studio and take on new exciting roles


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Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Academy of Art University is seeking enthusiastic, customer-oriented individuals to join the Customer Service Department. This is a full-time, entry-level position with incredible opportunity for growth within all departments of the Academy. If you are eager to develop your customer service skills and begin your first step towards your next professional career, we encourage you to apply today!

 

Responsibilities:


  • Respond to, assess, and forward heavy inbound phone calls to the appropriate department or personnel

  • Efficiently obtain information from Academy callers, prospective and current students, educators and/or industry contacts

  • Perform heavy outbound call activities to support Academy’s Admissions efforts in setting up students for success through Open House, Campus Visits and other Academy event invites and opportunities.

  • Ensure Academy of Art University calls and inquiries are handled with highest level of customer satisfaction

  • Effectively manage Academy’s social media marketing channels, content, campaigns and day-to-day activities

  • Collaborate with Marketing and Admissions Departments to stay well-informed of Academy highlights and new program offerings

  • Ensure proper protocol and procedures are followed across all Academy interactions from all communication channels

 

Hours: M-Th 10am-7pm, Friday 9am-6pm, with rotating Saturdays 9am-5:30pm

Requirements:


  • Excellent and professional verbal and written communication skills

  • Previous receptionist or call center experience preferred

  • Ability to listen attentively and assess callers’ needs

  • Ability to organize, problem solve, multitask and prioritize

  • Ability to work under pressure in a fast-paced, dynamic environment

  • Positive attitude and strong interpersonal skills

  • Experience with Salesforce and PeopleSoft is a plus but not required

  • Excellent computer experience, MS Word, Excel and Outlook

Compensation: $12.32 per hour - $17.50 per hour depending on location

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service, paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester.  We also have a swimming pool with multiple lanes, two fitness centers and many recreational programs that you are welcome to benefit from throughout the year.

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Manager by calling 415-274-2222.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


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 The front desk agent/night auditor is responsible for checking guests in and out, posting room charges, filing daily guest folios and organizing paperwork, balancing all charges for the day, answering phones, handling guest needs, helping other departments, preparing daily reports, communicating with all shifts, walking property and several other duties. The night auditor must be able to work independently and overnight hours. 


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FAMILY EXECUTIVE ASSISTANT

San Francisco and Palo Alto | Part-time at two days per week

POSITION SUMMARY

Looking for a motivated and highly organized, personal assistant to provide support to father and son, part-time, a total of 2 days (16 hours) hours a week. The candidate we are searching for has sound instincts, is a problem solver, fluid in building business relationships and takes pride in delivering excellent work in a timely manner.

The ideal schedule would consist of one day per week onsite (alternating San Francisco and Palo Alto), with flexibility during the rest of the week to push projects forward that can’t wait until the next scheduled day, or to respond to urgent needs.

DUTIES & RESPONSIBILITIES

Responsibilities include administrative and management of personal client projects.

For Father (Retired)


  • Substantial clerical, accounting and bookkeeping duties (i.e., monthly bills, bookkeeping, compiling tax return information for CPA , caregiver payroll)

  • Substantial healthcare administrative tasks (medical and long term care claims, insurance reimbursements, etc)

  • Substantial caregiver coordination (scheduling subs for vacations and sick days, time sheets, insurance reimbursements, payroll, contract adj.)

  • Light errands as requested and needed, i.e, grocery shopping, dry cleaning, scheduling car maintenance appointments and drive car to and from appointments

  • Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, etc. 

  • Regular planning of travel, vacations, outings, etc. 

For Son (Software Exec)


  • Light clerical, accounting and bookkeeping duties for personal accounts and a small business. Compiling tax return information for CPA

  • Light healthcare administrative tasks (scheduling doctors, insurance claims, etc)

  • Extensive errands as requested and needed, i.e, shopping, dry cleaning, scheduling car maintenance appointments and drive car to and from appointments

  • Substantial coordinating with professionals such as financial planners, accountants, attorneys, housekeepers, gardeners, etc. 

  • Regular planning of travel, vacations, outings, etc. 

  • Extensive management of on site property projects 

  • Light management of personal & professional calendar, scheduling appointments and meetings

  • Extensive online web research and managing of small professional projects

Requirements

Please have all of these requirements:


  • 3-5+ years experience as an administrative, executive and/or personal assistant

  • Experience with bookkeeping, bookkeeping software, and managing or running payroll

  • Experience with property management and house renovations

  • Experience with medical administration such as insurance reimbursements

  • Experience working with older people with some health and memory issues

  • Must live in or near SF with ability to be on-site in SF, as needed with property tasks 

  • Can drive to Palo Alto one day per week for on-site administrative work 

  • Strong references

  • Vaccinated for COVID

  • Must be legally authorized to work in the United States

  • Must have a valid driver’s license

  • Must be willing to submit to a background check

Attributes

Please have most of these attributes:


  • Superior organization, attention to detail, and follow through

  • Ability to work with minimal supervision

  • Strong decision making & problem solving skills

  • Ability to act as gatekeeper and escalate relevant information to client as needed

  • Excellent listener, verbal and written communication skills

  • Patient, compassionate and can work with older parent with memory issues

  • Strong interpersonal skills 

  • Tech savvy, with experience with G Suite, Zoom and Quicken

  • Ability to treat confidential information with appropriate discretion

Please see more detail and apply here: https://abrydon.com/2021/07/05/assistant/


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Steel + Lacquer is looking for guest service and sales expert! We are a beauty salon named Steel + Lacquer located in Mid-Market/SOMA.

www.steelandlacquer.com

We are in search of a part-time Guest Services Expert.

You will be the first impression of our salon company, representing us and providing our guests with an experience that sets us apart from other organizations! 

DESCRIPTION OF OUR OPPORTUNITY: 

Guest care and service- phone skills, scheduling/rescheduling reservations with precision, answering questions regarding services, handling all guests professionally. Closing transactions using salon systems/protocol while offering retail and home care options. Multi-tasking using software, i.e., ROSY/SalonRunner and Square. 

Sales- Offering retail that you will learn their features/benefits, pre-booking guests next service with us, specials and promotions, referrals, gift cards, and up-selling products. 

Job Specifications- Brand Code/Dress Code – the ability to maintain and present a fashionable, professional image following our brand code requirements of dress, hair, etc.

Continued Education – learning new products, services and creating scripts to professionally offer these items, as well as customer service workshops.


  • The ability to work independently, as well as work as a team.

  • The ability to be self-motivated and find productive activities during slower periods of business.

  • The ability to build and maintain positive, healthy interpersonal relationships with other team members. 

  • Light housekeeping duties to maintain the salon's cleanliness; sweep up hair, water plants, wash dishes, and do laundry.

  • Placing product/supply orders and updating inventory.

  • Updating reports in Google Sheets.

  • Helping with general salon upkeep as needed.

The ideal candidate will:



  • Be able to multi-task- the salon gets busy; someone will be checking in while you're making guest's reservations, and the phone is ringing.

  • Have an interest in sales.

  • Be organized and ensure the day runs smoothly.

  • Be courteous: you're the first face the client sees when they walk in and the first voice they hear over the phone.

  • Have a NICE personality!

After 90 Days with our salon company, you will receive a $500 HIRING BONUS.

Please send your resume; we look forward to connecting!

 


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Bayview Program Coordinator

Report to: Bayview Center Director

Location: Bayview Hunters Point Community, San Francisco, CA

Works with: Program Staff, Business Consultants and Community StakeholdersRenaissance Entrepreneurship Center seeks a passionate and professional colleague to join our Renaissance

Bayview team in San Francisco’s Bayview Hunters Point community. The ideal candidate will engage both

clients and community partners enthusiastically while promoting our programs and services, take pride and

ownership in their work and is passionate about business, community and economic development, particularly

in communities of color.Note: During the coronavirus pandemic, Renaissance is adhering to the health and safety protocols

established by federal, state and local health officials; all staff are currently working from home. As the

pandemic recedes and current safety protocols are adjusted, the position will be located at our

Renaissance Bayview office in San Francisco.Renaissance (www.rencenter.org) is a 501(c)3 not-for-profit social impact organization. We have been building

better communities for 35 years by helping lower income women and men start and grow their own

businesses, transforming the lives of their owners and creating sustainable jobs, economic vitality, and vibrant

neighborhoods. Renaissance operates four program centers and multiple off-site programs throughout the

San Francisco Bay Area.:Program Support


  • Coordinate multiple programs and services, including classes and workshops, community events, technical

    assistance, one-to-one consulting, group mentoring and peer support among others.

  • Develop program schedules and coordinate in-person and virtual meetings.

  • Maintain multiple program calendars for both on-line and on-site training and services.

  • Provide occasional evening and weekend support for classes, workshops, and events as needed.

Marketing & Outreach


  • Coordinate marketing, communication, and public outreach efforts to promote programs and services

  • Provide information regarding programs and services at community meetings, networking events and

    tabling opportunities

  • Create and distribute marketing material, including flyers and newsletters in-person, through email and

    various social media channels (i.e. Facebook, Twitter).

  • Assist in researching and preparing various types of communication materials (e.g. website information,

    client info., fact sheet)

Client Tracking and Program Impact


  • Collect and input client and program data into org-wide database (VistaShare, Outcome Tracker), follow

    up with clients and program team to ensure complete and accurate data.

  • Collaborate with Data and Evaluation Coordinator and program team to ensure excellence in grant

    implementation and reporting

General Office Support


  • Coordinate the maintenance and repair of office equipment and communication systems with the

    Renaissance Facilities and Operations Manager, including copier maintenance, telephone and internet

    service etc.

  • Order new office equipment and supplies as needed.

Knowledge, Skills, Qualifications


  • Detail-oriented, self-starting, creative thinker with effective project administration skills and ability to take

    initiative on a variety of assignments

  • Comfortable working with a small, highly communicative, collaborative, fast-paced and mission driven

    team

  • Familiarity working in diverse communities such as San Francisco’s Bayview Hunters’ Point, Visitacion and

    Fillmore

  • Enthusiasm for utilizing new technologies to improve interaction between clients, staff and community

    partners

  • Familiarity with Microsoft Office, Google, Canva and Zoom

  • Marketing, outreach and social media skills

  • Knowledge of small business, community and economic development

  • Data collection and entry experience

  • Ability to travel to off-site trainings (classes & workshops), client businesses and community events,

    including occasional evening and weekends

  • Bachelor’s Degree or equivalent preferred

Salary and Benefits: Competitive salary in the high 50Ks based on experience. Benefits include medical,

dental, vision, 401K and paid time off. This is a full-time, non-exempt position.Application Process: Please send resume and cover letter via email to jobs@rencenter.org. Please note

“Bayview Program Coordinator” in the subject line of your email. No telephone calls or personal inquiries

please.Renaissance believes in the dignity and rights of all persons. We are an equal opportunity employer

committed to diversity and inclusiveness with respect to age, AIDS/HIV status, ancestry, color, creed,

disability, domestic partner status, ethnicity, gender identity (transgender status), marital status, medical

condition, national origin, race, religion, sexual orientation, physical abilities, height and weight, and veteran

status. Renaissance considers all qualified applicants for employment and complies with the San Francisco Fair

Chance Ordinance in addressing arrest and conviction records in hiring decisions.


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Spavia is a Chicago award winning premier day spa for 6 years in exciting Lincoln Park.  We are seeking an accomplished professional guest advisor to join our team.  Spavia provides a team environment with estheticians, massage therapists, and guest advisors that thrive on delivering an exceptional experience to our guests. Check out our YELP reviews and our web site to understand more thoroughly what we offer!  Our team relies on individuals that are punctual, reliable, bring an exceptionally positive attitude to the spa and are personally goal-driven. Our guest advisors are multi-taskers, ethical and demonstrate strong communication and selling skills. Guest advisors are willing to work hard to accomplish personal goals and those of our team.

We are looking for guest advisors : Minimum 2 years front desk experience in spa or related salon industry.  Mind body POS or similar experience a plus.  Candidate must strive to provide an exceptional experience for our guests at every touch point including scheduling reservations, telephone etiquette, greeting guests, checking guests in and out, maintaining a beautiful spa, selling products in our lifestyle boutique and selling memberships to our guests for optimal results. Our guest advisors bring a polished and professional image at all times, professional in attitude and are courteous team players.

WE OFFER: Competitive hourly wage, plus retail commissions and bonus for memberships. Potential extra incentives for exceptional performance. Paid training. Insurance offered.  Complimentary Spavia signature membership! Growth opportunities - Management career path. Full or part-time openings. Must be able to work some evenings and weekends.


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