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Coalition Technologies is devoted to doing the highest quality of work for our clients while maintaining a fun, thriving environment for our team. Along with the opportunity to grow with our team, we are excited to offer:

  • The most competitive profit-sharing bonus plans in the industry. We pay up to 50% of all profits monthly to all full-time employees!

  • Joining our Coalition means you also get to enjoy paid time off and subsidized gym memberships.

  • Living in LA? Flex days, free Friday lunches, regular company events, and higher base salaries are all extra benefits that our in-office team members enjoy.

  • Our US-Based team members can enjoy our medical, dental, vision, and life insurance packages in all US states.

  • Our international team members have the opportunity to participate in our International Insurance Reimbursement Program, a benefit unique to Coalition.

We consider each and every applicant who applies to work with us. While we encourage in-house employees, roughly 70% of our teamwork remotely thanks to Time Doctor, a time tracking software. We welcome your application, wherever in the world it's coming from!


  • Excellent verbal skills, well-spoken, clear and direct

  • Excellent written skills, able to catch grammatical and spelling errors

  • Highly ethical and trustworthy

  • Proficient in Microsoft Word and Excel

  • Extremely well organized and able to help others be the same

  • Willing to do entry-level bookkeeping, work hard, and learn

  • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST

  • Passion to build a startup

  • Reliable transportation and a valid driver's license if working in-house

  • A reliable workstation with a fast computer, microphone and speakers, reliable internet and power if working remotely


Duties and Tasks [If In-House]

  • Assisting CFO with bookkeeping

  • Assisting CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Shopping (Costco, IKEA, Staples) and other errands

  • Making blender drinks and coffee in the morning

  • Straightening up the kitchen and office as needed

  • Managing calendars and special events

  • Answering phones and greeting guests

Duties and Tasks [If working remotely]

  • As an administrative assistant, you will be assisting the CEO and other departments with one-off tasks such as quality assurance testing, writing blog posts, organizing files/information, etc

  • Working in departments (SEO, recruiting, digital production, etc) as needed

  • Effectively applying our methodology and following project standards

  • Managing calendars and special events

  • Answering phones

  • Other tasks that may be assigned from time to time.

Remote/Telecommuting optional. No education or experience required for candidates who excel in our skills tests.


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Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.

  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 

  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you! 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled


JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:


JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit



The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:




Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.


Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting


How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT Attn: Office Assistant Position.

Please no phone calls.


PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 

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  ARC Document Solutions (NYSE: ARC) provides document solutions and technology solutions for every phase of the building lifecycle, from design, through build through operate. For more information, visit ARC is looking for a resourceful and organized part-time administrative /personal assistant to support a busy CTO for up to 25 hours a week. This position will consist of supporting him with a broad range of duties. The ideal candidate will present a professional demeanor, maintain a high level of confidentiality, and exercise good judgment. This candidate will be expected to work as part of the corporate administrative team and act as a liaison for other departments. 

Here is what you get to do:


  • Diligently       reviewing/flagging Executives emails

  • Answer and screen all CTO's calls

  • Provide Accounting support for       business and personal expenses including reconciling credit cards with       receipts

  • Maintaining and updating a busy       calendar including scheduling of business and personal appointments

  • Managing CTO's personal affairs with       various institutions such as financial, health, insurance, legal and       Political

  • Assist in travel coordination,       International and domestic

  • Procure CTO's office supplies,       equipment and snacks

  • Run personal errands including but       not limited to retrieving mail from his home in Fremont, shopping,       in-branch banking, purchasing of gifts, etc.

  • Management of executive's estate       operations to include scheduling, negotiating and processing payments to       vendors

  • Ensure CTO's office is prepped and       ready for his arrival each morning

  • Prepare and serve beverages and       lunches to CTO and his guests and at times running out to grab his lunch       or order online for delivery

  • Communicate with Kolkata office as       needed

These are what will help you succeed:

• 3+ years' experience in an executive administrative role

• Customer service and interpersonal

• Negotiating skills

• Highly organized

• Problem solving

• Time management

• Travel Logistics

• Multitasking ability

• Professional, confidential and proactive work style

• A sense of humor


You get extra points for the following:

 MS Office, Certify, some accounting and finance, Very organized with excellent follow-through Excellent communicator and phone etiquette, organized, work well under pressure, work expeditiously, and with grace. Someone comfortable working with high-profile individuals.


This is what we offer:

•Great company reputation - our clients consistently give us 5-star reviews

• Easy to get along with C-Suite

• Part time up to 25 hours a week

• Casual office environment in beautiful brand new eye-popping corporate headquarters

• Opportunity to work with and meet international partners

• Culture of FUN, and collaboration, including an abundance of snacks and drinks and celebrations in the office



Apply Here: 



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Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see

The successful candidate will embody our organization’s core values:  

  • Collaboration: We create strong working partnerships internally and externally.

  • Authenticity: We support bringing one’s whole self to work.

  • Excellence: We are passionate about producing high-quality work to advance our mission.

  • Innovation: We drive practical and visionary law and policy solutions to public health problems.

  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)

  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)

  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills

  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes

  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity

Physical Requirements  

  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.

Compensation, Benefits, and Perks  

  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        

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Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant

  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant

  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.

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ABOUT US:   TF Design ( is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     

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Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)


PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit for more  information.


POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:


Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.


Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.


Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).


How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT , Attn: Program Assistant Position.


PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 

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Job Description

We are looking for a reliable, driven, and service oriented Manager for our Call Center in Gilbert. This isn't your average call center. Our company deals with customers who have purchased a service and are expecting our call. These are not cold calls or robo-calls.

This is an opportunity for applicants who can lead by example, motivate and inspire our staff while holding everyone accountable for their performance; using metrics, reporting, and coaching. We are looking for someone that is highly professional and looking to become part of our management team for the long term.

Our Call Center processes a high volume of both incoming and outgoing calls daily, coordinating a variety of construction projects for residential customers. We work with retailers to coordinate and offer installation services for garage doors, windows, flooring, and cabinets to name a few.

We have a call center staff of approx 20 employees, each tasked with specific responsibilities. These positions range from project coordinators, to the permits department, invoicing dept, and customer care & warranty's department. Our Office Manager helps support these employees, keep everyone on task; coaches, trains, and ensures that we are offering customers incomparable service while following processes and procedures.

We offer comprehensive health insurance, and 401K with company match just to name a few.

This is a salary position, 40-45 hours per week.

Please respond with your resume .

Strong professional references will be requested at time of interview.

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Job Description

Do you like to be at the center of the office; ensuring things get done in an organized, systematic, thorough and timely way to provide support for a service department? If so, then join our fast-paced service team and bring your talent and skills to F.E. Moran, Inc. Fire Protection National – an industry leader continuing to grow even during these challenging times.

We have a full-time opening in our Champaign, Illinois offices for an experienced Office Administrator. As the Office Administrator, you will excel at effectively and efficiently developing, streamlining and administering the operations, administrative and accounting related processes and workflows. In this role, you will provide exceptional service to our customers and employees with every contact, completing all duties and interactions in a professional and timely manner to ensure satisfaction.

Who We Are:

F.E. Moran, Inc. Fire Protection National provides design/build, inspection, service and maintenance of Fire Protection systems for our national accounts, including industrial and warehouse facilities. We are passionate about providing industry leading solutions and service delivery. Family owned and operated since 1957, F.E. Moran, Inc. is in the unique position to combine the resources of a large organization with the feel and values of a family-owned company.

What You’ll Do:

  • Process In-House Accounting Functions, including Accounts Payable / Receivable / Invoicing / Payments / Purchase Orders / Expense Reports / Reconciliations / Journal Entries and Adjustments / Financial Reports and Variance Explanation/ Assist in Budget Preparation & Forecasting; enhancing company efficiencies and maintaining internal financial controls and procedures

  • Prepare, compile and/or review business contracts, bid packages, lien wavers and vendor agreements, with required subsequent documentation, ensuring completeness, timeliness and accuracy

  • Collect weekly time reporting and complete entries for submittal to payroll department, interfacing with field employees for completeness, clarifications, etc. Track and report employees’ vacation and sick time usage

  • Manage and complete all office operational and administrative functions; including delivery of support and office services, planning and conducting weekly departmental meeting and office events, maintaining and updating service logs and compiling/sending inspection reports, entering data into systems, preparation and orientation for new employees, making hotel reservations and business travel arrangements, answering phones for inbound calls and assisting guests for the service department; enhancing service delivery to internal and external customers

What We Offer:

  • Competitive salary and benefits package, including medical/dental, life and disability insurance, paid time off, and 401(k) retirement savings plan with discretionary match

  • Work environment and experience that is professional, engaging, and rewarding

  • Opportunities to learn, develop and enhance your skills and abilities

What You Bring:

  • High school diploma or equivalent. Bachelor’s degree in business, accounting or related strongly preferred. Previous experience in Office Administration, preferably in construction/fire protection service or related industry

  • Ability to communicate effectively both verbally and written to varied levels of audiences

  • Self-starter with exceptional time management and the ability to work on multiple priorities simultaneously

  • Dedication to providing exceptional customer service at all times

  • Strong computer skills, including Microsoft Office suite, email, database systems (Penta a plus), data retrieval and report generation

Interested? Apply Now!

We thank you for your interest in career opportunities with F.E. Moran, Inc. Fire Protection National and look forward to learning more about you and your career goals!

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Job Description

Medical Office Receptionist with possible transition into management position

Multi-specialty clinic In El Segundo (near Los Angeles Airport), looking for a front desk/receptionist.

The ideal candidate must be able to prioritize and multi-task. This position has a growth potential for the right individual (Management Position)

We are looking for an energetic, outgoing and detail-oriented individual who is able to perform the following duties in a friendly and proficient manner:


  • Assist doctors with basic administrative duties

  • Greet patients and assist them with scheduling

  • Collecting patient payments

  • Verify patient insurance (benefits & eligibility)

  • Obtain & manage all insurance and worker’s comp authorizations for patients

  • Answer multi-line phone system

  • Implement & maintain organized filing system

  • Draft correspondences and other formal documents

  • Assist with daily clinic up-keep


  • Must have a high school diploma or equivalent

  • Previous experience in medical office administration/front office is a plus but not mandatory

  • Previous experience with medical insurance verification preferred

  • Ability to prioritize & multi-task

  • Professional presentation and appearance

  • Excellent written & verbal communication skills

  • Strong attention to detail

  • Strong organizational skills

  • Knowledgeable in Microsoft Office and Excel

  • Basic medical terminology

Benefits include (discussed at the time of interview):

  • Health insurance

  • Paid federal holidays

  • Paid sick time

  • Annual Bonus

Job Type: Full-time

Salary: $35,000.00 to $48,000.00 /year

Please attach current CV and photo if possible

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Job Description


CSRE Management is looking for a reliable, skilled maintenance worker for our residential portfolio throughout Metro Boston. In this position, you will be responsible for a wide variety of general maintenance and repairs to ensure that our properties are both tidy and fully functional. Being reliable and self-motivated is essential in this job, as the ideal candidate will have significant work experience, a basic understanding of building systems and be able to work independently on a daily basis. Reliable transportation is a must.

You must be organized to take on multiple daily service calls at different locations while maintaining good communication with residents, staff and owners. You should have a basic working knowledge of current safety practices and regulations and be able to respond quickly in the event of an emergency, notifying the appropriate personnel.

Duties and Responsibilities:

  • Grounds maintenance, landscaping, snow removal, collecting trash, etc.

  • Perform minor fixes, such as repairing broken locks, leaking/ clogged toilets, damage to walls, replacing light bulbs, air filters and smoke detector batteries, etc.

  • Install necessary appliances, fixtures and equipment as needed.

  • Check control panels, basic electrical/ plumbing/ HVAC to identify issues.

  • Inspect and troubleshoot various equipment and systems.

  • Report to a facilities supervisor regarding issues resolved, those needing attention, and those currently in progress.

Maintenance Technicians are in constant need to be on their feet doing physical labor and you should have the manual dexterity and physical stamina necessary for this work. You must have the ability to bend/squat/climb stairs/push/pull/climb ladders/etc., while performing the duties of this job.

Job Requirements:

  • High School diploma or equivalent.

  • 3-5 years of proven experience as a maintenance worker, repairman, general contractor or other similar position, preferably in a residential setting.

  • A reliable vehicle and valid drivers license is required.

  • Basic working knowledge of HVAC, plumbing, and electrical systems.

  • Experience working with tools, including hand and electrical tools.

  • Excellent communication and interpersonal skills. You must be able to comprehend and converse in English to communicate effectively with tenants and owners.

  • Ability to utilize smartphone applications.

  • General passion for creative problem-solving.

Company Description

There are hundreds of Real Estate companies out there, why choose us? The real estate industry is tough. We believe that our 15+ years of experience has provided us with the knowledge of what works and what doesn't. We are a boutique office where you are not just a number in a sea of other faces and where ethics and teamwork both in and outside our office doors are the fundamental core principles of our business model.

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Job Description

Elite Development Enterprise's greatest contribution to our clients is creating STRONG ENTREPRENEURS that can foster a long-lasting partnership. We are seeking individuals that have an amazing student mentality and eagerness to understand all aspects of our business.

OUR MARKETING FIRM IS #1 IN THE NATION FOR A REASON, failure is not an option and building our marketing team to be composed of inspiring professionals is our priority. Our company develops dynamic marketing campaigns that are specifically designed to increase brand awareness for some of the area's most prestigious clients in numerous industries. We are experiencing phenomenal growth as a direct result of our success, and have significantly increased our clients' revenue by attracting new customers and elevating their products to new tiers of distribution. We are looking to expand into different markets and take on new campaigns, however, we need the managers in place before taking on more clients.

Responsibility Summary:

The Entry Level Manager will be responsible for fostering partnerships with small business owners across the greater area of Long Beach in order to generate new business relationships. This position works in a team environment and will be responsible for mapping out targets, identifying decision-makers, and closing businesses.


Training Involves:

  • Engage prospective clients and educate them on client’s promotions

  • Identify, qualify and manage leads through market research

  • Build, maintain and grow a healthy sales pipeline

  • Meet and exceed monthly targets

  • Utilize customer relationship management (CRM) tools to track daily activities

  • Present Elite Development Enterprise in a compelling, positive, and professional way



  • Proven ability to work independently in a team setting using established processes. Instructions required on new assignments only.

  • Ability to handle multiple tasks and prioritize while working in a positive high energy environment.

  • Excellent written and verbal communication skills required with an emphasis on customer service. This includes speaking with confidence, being clear and concise when interacting with customers, and providing information to a customer in a way that is easily understood.

  • Bachelor’s Degree preferred (will consider Associates with experience).


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The OpportunityOur company is experiencing record growth, going from 4 dealerships to 9 dealerships in the last year, with more expansion on the way. We are in need of an experienced Project Manager to lead both renovation and new construction projects throughout our organization. Bish s RV is the largest family-owned RV dealer in the Rockies and the Mid-West. We are dedicated to providing quality products and services that exceed the expectations of our customers, and to creating an atmosphere where our customers can enjoy a positive experience as friends of our family business.We are looking for top performers who set high expectations for themselves and are willing to put in the time and effort to achieve them. We are a goal-driven company with a high-performance culture and believe in setting ourselves apart by being " Different with a purpose." Our culture is built upon the foundation of these two core values: Being Genuine and Having Fun.ResponsibilitiesThis is a new position in our organization, and we expect it to evolve as we grow. Examples of initial job duties include:* Functioning as a trusted advisor to Bish s Executive Team on facilities construction and improvement projects* Day-to-day involvement on several concurrent and significant projects* Collaborating with design leaders, company leadership and other disciplines to ensure projects achieve their desired outcome on-time and within budget* Regular reporting on project statuses* Providing expert knowledge of project process and delivering seamless communication to stakeholders* Planning, communicating, and executing project deliverables and milestones* Managing project closeout including project review and lessons learnedQualifications and Skills* 10+ job-related work experience with demonstrated success* Strong working knowledge of building codes and construction practices* Exceptional communication and collaboration skills* Ability to effectively use MS Office products such as Word, Excel, Powerpoint* Bachelor s degree in a relevant discipline desired* Current PM Certification desiredWhat We Offer* Comprehensive benefits package including medical, vision, dental, and other supplemental coverages* 401K with 5% match* Employee discounts* Company-paid life insurance* Gym membership reimbursement* Opportunities for advancement We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Associated topics: community, coordinator, lead, management, office manager, representative, resident, senior care, superintendent, supervisor

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Job Description

Dental office manager MUST HAVE A POSITIVE ATTITUDE 
We are seeking a highly motivated professional with outstanding customer service and excellent English communication skills to join my team. 
We have a PPO/ Fee for Service practice. We want every patient to have the WOW experience.
The ideal candidate has DENTAL experience in Patient Centered practices, is computer literate, comfortable with presenting fees, and knows how to estimate insurance benefits and can multi-task. 

If you are mature minded, dependable, enthusiastic, welcome growth opportunities and looking for an office which is open to new ideas and initiative then this is it. 
please email your resume us.


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Job Description

Are you a Team Player? We are seeking a Dental Office Manager to become a part of our growing team!


  • Oversee service activities and personnel 

  • Plan and coordinate dental services

  • Work collaboratively with team members to implement appropriate treatment plans

  • Maintain a clean environment to ensure patient safety

  • Establish and enforce healthcare policies and procedures

  • Insurance verification and billing

  • Scheduling and maintain a full schedule


  • Previous experience as an office manager or front office 

  • Experience in a managerial role

  • Strong leadership qualities

  • Strong organizational skills

  • Excellent written and verbal communications skills

  • Excellent Treatment planing skills

  • Bookkeeping skills

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Job Description

We are seeking an Office Administrator Office Manager to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Answer Phones and Schedule Jobs for customers

  • Plan and schedule Inspectors and facilitate their daily work

  • Answer Customer Questions

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


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Job Description

We are looking to hire an Office Manager Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the organization.


  • Manage records and information

  • Plan and maintain work facilities

  • Provide administrative assistance to management team

  • Encourage and improve cross-department internal communication

  • Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)


  • Previous experience in Medical and administrative services or other related fields

  • Ability to prioritize and multi-task

  • Strong bookkeeping and organizational skills

  • Property Management

  • Deadline and detail-oriented

  • Strong leadership qualities

Company Description

Solo Pain Management and Anesthesia practice directed by Dr Cyprien looking to develop and grow

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Job Description

Construction Company Looking for Office Assistant/Manager. Previous experience with Construction Company is preferable. Local Jersey City Resident or Commutable distance is preferable.


Company Description

Construction Company. Builders and New Home Developers

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Job Description


Regency Property Group is seeking a bright, creative, and energetic individual with an outgoing personality, positive attitude, and strong work ethic to join our team as an Administrative Property Management Office Assistant at one of our onsite offices located at a 230 unit complex in Southeast Austin.


Our Administrative Assistants possess:

  • Welcoming visitors by greeting them, in person or on the telephone.

  • Answering or referring inquiries.

  • Qualifying new and existing residents for occupancy.

  • Inputting and assigning work orders.

  • Creating leases and other associated documents.

  • Assisting the property management team with collection of rent and resolving delinquency.

  • Working with 3rd party leasing companies to market rentals as well as other various ad-hoc projects.

  • Facilitation of legal processes as required.

What you bring to the team:

  • Time management skills, organization, and a high attention to detail.

  • Excellent customer service.

  • Ability to effectively communicate with both staff and residents in English AND Spanish.

  • Must be customer service-oriented and possess strong math and writing skills.

  • Possess a strong work ethic with the ability to work independently.

  • Ability to multi-task in a fast-paced environment.

  • Must be computer proficient, with a working knowledge of Microsoft Office.

  • Previous experience with Appfolio and Bluemoon software is a plus.

  • 2+ years’ experience as a Property Management Assistant is a plus.


  • Bonus opportunities

  • Healthcare, Vision, and Dental benefits.

  • Equal Opportunity Employer

Company Description

Regency Property Management is a rapidly growing company serving the Multifamily sector in the Austin, San Antonio, and Georgetown metropolitan area. We are looking for ambitious individuals to help grow our company. If you're looking for a challenging opportunity with tremendous growth potential, we encourage you to apply!

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Job Description

We looking for candidates for our expanding business for all office positions , including but not limited to office manager, receptionist, filing, estimating and various office tasks.  

Company Description

Air Logic is a HVAC test and Balance company which certifies the air conditioning and ventilation for commercial properties. .

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Job Description

Our company is currently seeking ​a Part-Time Office Manager Bookkeeper to join our team in Acampo, CA! You will be responsible for preparing and examining financial records for our company.

Come work for a well established, and friendly company. You will enjoy part-time hours and competitive compensation! Remote work may be available (to be discussed during interview).


  • Obtain primary financial data for accounting records

  • Compute and record numerical data

  • Check the accuracy of business transactions

  • Perform data entry and administrative duties


  • 5-8 years of previous experience in accounting, finance, or office management

  • Must be able to demonstrate proficiency in Excel & Quickbooks

  • Degree preferred, but not required

  • Must be driven, motivated, and have a strong work ethic

  • Bi-lingual Spanish is helpful, but not required

  • Must be able to work part-time, 2 days per week

  • Must be able to reliably commute to Acampo, CA

  • Ability to perform payroll and payroll tax duties

  • Ability to prioritize and multitask

  • Strong organizational skills

  • Deadline and detail-oriented

***To be considered for this position, candidates must answer all screening questions***

Company Description

We are a Vineyard management company. We have been in business for 20 + years. We take care of everything in the vineyard business from planting, harvesting and everything in between.

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Job Description

Experienced in industrial and looking for a solid company to develop your skills with?  Looking to transition to an in-house Real Estate Manager role, overseeing third party teams? THEN - this is the company for YOU!! This position will a large industrial portfolio,based out of the Irvine area. Company provides amazing health coverage, 401K and matching, bonus potential and opportunities for growth! Company specializes in developing, owning and managing commercial properties. Position will work extensively with third party vendors and property management firms.

What will I be doing?

  • Acting as a liaison between Ownership and third party firms

  • Interfacing with current and prospective tenants alongside Property Manager

  • Troubleshooting escalated property issues or concerns

  • Managing tenant improvements and CapX projects

  • Reviewing and analyzing portfolio budgets

  • Meeting with Property Management teams to review discrepancies 

  • Managing third party contracts for all portfolio vendors

  • Reviewing vendor pricing and invoicing

  • Reviewing and analyzing CAM's

  • Communicating with Property Manager to review upcoming TI and Cap Ex projects

  • Overseeing accounts payable and receivable for the properties

  • Generating Ownership reporting

  • Preparing financial analysis reporting

  • Managing insurance and claims

  • Managing property compliance and reviewing on-site staff compliance

  • Managing properties in disposition to ensure all documentation is accurate and up to date

  • Providing financial analysis and accruals for any properties directly managed

  • Scheduling site inspections as needed

  • Interfacing with Ownership regularly

What special skills do I need?

  • People oriented

  • Solid ability to build report with all parties in process

  • Ability to work proactively

What are the requirements?

  • 3+ years working as a commercial Property Manager (over 6 years total in industry)

  • BA or BS Required

  • Yardi or similar software experience ideal

  • Solid experience in managing industrial space

  • Strong working financial knowledge

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Job Description


Aesthetic Office Manager/Business Development Manager needed for a high end, growing, busy, professional full-service medical spa in Lone Tree, Colorado.

Characteristics and Skill Set

●       REQUIRED: Medical Spa Industry Experience: Preferred four years

●       REQUIRED: Management: Minimum 4 years

●       REQUIRED: LEADERSHIP SKILLS Highly motivated self-starter with pleasant and positive personality, warm and inviting to all patients on the phone and in person

●       Excellent interpersonal communication skills a must, communicates in a friendly and professional manner

●       Exceptional Customer Service

●       Strong Sales experience and ability to drive team sales

●       Very High Attention to Detail

●       Excellent Computer/IT Skills

●       Presents in a professional, groomed, and well-dressed manner

●       Sales oriented and driven, Medical Spa sales a plus with ability to increase company bottom line sales and revenues

●       Must be extremely organized

●       Expert and quick Problem Solver

●       Ability to accurately multi-task in a busy environment

●       Expert Time Management Skills

●       Knowledgeable or we will train on our product lines and medical aesthetic services

●       Highly composed at front desk with high focus on patient needs

●       Desire to grow and must be a very quick learner

Daily Responsibilities

●       Day-to-Day operations of DejaVu Med Spa

●       Administrative support to Manager and Owners

●       Support RN’s and Medical Aestheticians to ensure office runs smoothly and effectively

●       Consistently manage schedules to ensure appointments are booked properly, lunches are booked and have coverage, Appointments are rescheduled properly, and any major changes are communicated to the staff.

●       Assist office staff in meeting monthly sales goals and setting monthly, quarterly and yearly goals

●       Knowledge of all policies, procedures, treatments, packages, pricing, essential paperwork, and special promos

●       Designing and implementing plans for growth and improvement

●       Direct marketing and marketing strategies

●       Proposes and develops

●       Knowledge of Brilliant Distinctions and Care Credit a plus

●       Communicates effectively and consistently important information to Staff and Owner

●       Assist with monthly Inventory and report to Owner

●       Prepares staff commission reports




DejaVu Med Spa is a renowned medical spa located in beautiful Lone Tree, CO. We have an inviting atmosphere with individualized attention, professionally trained staff who offer advanced medical spa treatments.  DejaVu Med Spa  is proud to offer modern skin care solutions and clinically proven services with state-of-the-art technology, while providing a customized, personal experience each and every time.


●       Competitive compensation commensurate with Industry experience

●       We do not offer Health Insurance Benefits at this time

●       Manage accounting, human resources, administrative, and customer service for the community business office.

●       Process payroll, accounts receivable, accounts payable, daily labor reports, month-end close, invoices, payment receipts, rent checks, etc.

●       Recruit, hire, train, onboard, and development team members.

●       Provide exceptional customer service to patients, and team members.

●       Complete other duties as assigned.

Job requirements

●       define strategies for the development of his/her segment of business;

●       strengthen its position in existing business segments;

●       analyze the competitors in the market;

●       create and develop their business plans;

●       implement sales strategies and operational plans to achieve the targets set for his/her BU;

●       oversee the Customer Satisfaction of the customers;

●       collaborate on the development of strategic and operational marketing;

●       ensure the highest standards of quality.

●       sourcing and recruiting engineers for his/her team (in close collaboration with the Recruitment Department) in order to meet the Customer's requirements;

●       manage the technical activity of the engineers of his/her team of consultants;

●       ensure the professional growth of team members;

●       Responsible for reaching the assigned revenue and profitability targets.

Hours negotiable.

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Job Description

We are seeking an Executive Assistant To CEO/Office Manager to join our team! You will provide high-level administrative support for an Executive at our company.


  • Handle administrative needs of Executive

  • Arrange conference calls and meetings

  • Plan work-related travel details

  • Receive visitors

  • Train and supervise lower-level clerical staff

  • Maintain and order supplies


  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

Company Description

Professional, steady growth orientated, well-established 22-year-old customer service driven Facilities Maintenance Broker in the Atlanta, Georgia (Buckhead-Peachtree Heights East) area needs your skillset

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Job Description

Looking for a honest, strong, independent individual, with high living standard and good morals, to be a part of growing a successful small business. Must have knowledge of estimating, developing bid packages, own contacts with other owners and developers in the construction industry, knowledge of building carpentry and running crews to completion of project. A desire to commit and be part of growing our company. Negotiable Salary. Only serious applicants Please send Resume to: Office Manager at PO Box 40938 Eugene OR 97404

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Job Description

FNBC Bank & Trust, a leading Chicago-area community bank, has a rapidly-growing wealth management department located in La Grange, IL. We specialize in delivering high-quality personal trust and investment services to affluent individuals, families, and nonprofit organizations. We are seeking an individual to assist with the servicing and administration of all client relationships in the department.



  • Ensures timely completion of all trust tax returns and applicable personal tax returns by serving as the liaison between officers, administrative staff and contracted tax preparers.

  • Develops and implements systems for fiscal returns.

  • Processes incoming tax returns, sets up tax payments, and processes estimated tax payments as necessary.

  • Coordinates mailing of all 1099s, 5498s, Grantor Tax Letters and K-1s.

Discretionary Distribution System and Process:

  • Designs and manages the discretionary distribution process from policies and procedures, TrustDesk Discretionary Distribution system design and maintenance, discretionary decision completion, resolution of issues, and reporting to the Trust Administrative Committee.

  • Ensures discretionary distributions are properly requested, documented and approved.

  • Monitors the status of open budget discretionary spending to ensure discretionary spending complies with approved discretionary terms.

Annual Account Review Systems- Administrative Reviews

  • Designs and manages the annual administrative review process from policies and procedures, TrustDesk ARS systems design and maintenance, annual review completion, resolution of exceptions and issues, and reporting to the Trust Administrative Committee or Trust Investment Committee.

  • Works with officers and associates to monitor and resolve outstanding review exceptions.

  • Ensures all reviews are prepared on a timely basis an monitors pas-due exceptions to completion.

Real Estate

  • Ensures that trust-owned property and client-directed property administrative tasks are completed including payment of property taxes, tracking of real estate exemptions, and tracking annual and triannual inspections and appraisals.

  • Monitors the timely completion of unique asset reviews and closes completed reviews.

  • Monitors the timely renewal of outside insurance policies and ensures the bank is named as primary or additional insured on all outside policies.

  • Working with the officer or administrator, files all claims.

Account Opening and Closing

  • Ensures that new accounts have all necessary paperwork prior to opening and completes the opening process. Ensures accounts are closed correctly and in a timely manner.

Compliance Reporting

  • Processes exceptions reports.

  • Creates, gathers and organizes all necessary reports and materials needed for regulatory reports and as requested by auditors and examiners.

Other duties including but not limited to:

  • Ensures that regulatory committee meeting materials are prepared in a timely fashion, serves as the secretary for such meetings and prepares minutes.

  • Serves as the technical liaison for the department.

  • Oversees all fee changes to ensure that fees are being properly charged.

  • Designs and manages fundamental accounts processes such as account onboarding, AML/KYC compliance, bill paying, and account closing.


  • Maintains a thorough knowledge of Wealth Management policies, procedures, and best practices.

  • Exhibits strong oral and written communications skills and organizational skills.

  • Proficient in Excel; knowledge of TrustDesk and/ or FIS preferred.

  • Possesses strong judgement, ethics, morals and decision-making skills with superior attention to accurate information and details.

  • Knowledge of related state and federal banking compliance regulations, bank operational policies and procedures , and bank products and services.

  • Local travel may be required.


  • Bachelors degree or equivalent education and/ or experience.

  • 5-7 years of work-related experience consisting of any of the following: tax background; banking, wealth management or trust operations or banking, compliance or trust administration.


The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Adequate vision for significant amount of computer work.

  • Ability to stand or sit for extended periods of time, repetitive use of hands and fingers (typing and calculations).

  • Occasional lifting.


We are an equal opportunity employer and do not discriminate against any applicant or employee on the basis of race, religion, color, ancestry, gender, age, national origin, disability, marital status, honorable discharge from military, parental status, source of income, housing status, sexual orientation/ gender identity, citizenship or any other legally protected status in accordance with applicable local, state and federal law. No one will be retaliated against in any manner for exercising his/ her rights under law or under this policy.

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Job Description

We are looking to hire a Dental Office Manager ( Front Office/ Billing) to join our team! You will be responsible for overseeing the administrative activities of the office.


* Knowledge of  Dentrix is a must

*Must be proficient in treatment planning, pre-authorizations, billing, insurance verification and front desk duties 


  • Management of office finances

  • supervise staff, including conducting performance evaluations, management of time records

  • Strong leadership qualities

  • resolve customer issues and manage  customer relations

  • manage site issues, inventory and facility issues

  • assist in hiring of future employees

Company Description

We are a dental start-up with two doctors looking to hire a friendly, compassionate dental team

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Job Description

Why Work Here?

“Competitive compensation and lots of room to grow.”

Office Administrator

As the office administrator, you will have superb administration skills and attention to detail. You will be energized by learning and sharing new information and have patience and compassion for the fellow workers that you support in the execution of your job.


· Manage the office, source supplies and general admin.

· Obtain pricing, source and procure product and services to support ongoing operations.

· Manage the accounts payable function.

· Provide quotes to customers.

· Manage the accounts receivable function.

· Bi-Monthly time attendance tracking

· Collect and Analyze operational data, update reporting dashboard with data.

· Support company IT initiatives.

· Support other data analysis initiatives.


· Strong Excel experience with ability to quickly and easily manage data is mandatory.

· Experience of managing and supporting the purchasing function in a small business.

· Experience with QuickBooks online accounts payable and accounts receivable

· Demonstrated ability to quickly learn new applications

· Exceptional customer service, organizational and time management skills

· Experience with Amazon Web Services, SQL and other database tools is a plus

· Experience in digital marketing and social media is a plus

Company Description

EPM is a California based company with a unique business model and therefore offers an interesting employment opportunity. We provide hands on client printing solutions with customized enterprise process management solutions across a variety of industries. Our customized approach imbeds our teams with the business to create a team and be immediately responsive to client needs. Our approach provides our employees opportunities to learn many facets of different businesses, to be problem solvers, trusted partners and solid contributors to EPM’s and our Client’s success.

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Job Description

Rapidly growing law firm needs detail oriented office manager with strong Quickbooks and AR/AP skills. You would handle HR, billing, accounting, and coordinate with other vendors including CPA. Team player needed, as everyone may need to cover phones from time to time. Strong productivity/tech skills a plus: Outlook, Word, VOIP. Schedule can be flexible.

Company Description

Rapidly growing estate planning and elder law firm.

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