Responsibilities: Work with local directors / management and report to Chief Operating Officer for the following areas and duties, including but not limited to:
Job Posting: Operations Director ORGANIZATION Sienna Ranch connects youth to nature through compelling outdoor experiences in order to foster a compassionate and environmentally aware future. We provide farm education and immersive nature programming to youth PreK-8th grade. Our program offerings include woodshop, natural building, archery, horseback riding, gardening, pottery, survival skills, homesteading skills, naturalist skills and much more. Sienna Ranch is situated on a 21-acre family-owned ranch in Lafayette, CA. POSITION SUMMARY The Sienna Ranch Operations Director will work as part of a collaborative three-person administrative leadership team tasked to run all aspects of Sienna Ranch. The other members of the team are the Education Director and Business Director; this team reports to the business owner. The Operations Director is responsible for managing all Ranch operations, from day-to-day site use to long term site goals. The Operations Director supervises the Facilities team (three people) and the Animal Care team (two people). The Operations Director is also responsible for day-to-day HR tasks, compliance, and staff management policies. The Operations Director works with the Diversity, Equity and Inclusion Advisory Board, which is made up of parents, instructors and one member of the Ranch administration team. The Operations Director takes short, medium and long term site and operations goals into consideration with every decision and is excited about creatively and sustainably managing Ranch operations on a tight budget. Each Director is expected to teach one class per week. SCHEDULE SUMMARY Exempt. Permanent. Full-time. Year-round. Ranges seasonally from 30-40 hrs per week. ESSENTIAL JOB FUNCTIONS ● Facilities (15-25%) ○ Supervise Facilities team: Facilities Manager (full time), Deputy Facilities Manager (part time), Facilities Senior Technician (full time) ○ Support Facilities Manager with tracking and allocating annual budget ○ Support Facilities Manager to set priorities and create timelines, task-lists, and delegate tasks among the team ○ Facilitate inclusive decision-making process to develop short, medium and long term goals for the Ranch site using the Sienna Ranch Statement of Purpose as a guide ● Animal Care (15-25%) ○ Supervise Animal Care team: Animal Care Manager (full time), Horse Care Coordinator (part time), Animal Care Intern (part time). ○ Support Animal Care Manager with tracking and allocating annual budget ○ Support Animal Care Manager to set priorities and create timelines, task-lists and delegate tasks among the team ● Human Resources (15-25%) ○ Manage company policies: Health, Dental, 401(k), Insurance (liability and vehicle), Workers Compensation ○ Manage compliance with all relevant Human Resources laws, policies and SOPs ○ Develop new SOPs, internal policies and protocols to address HR and OSHA best practices 1 ○ Manage Staff Handbook ○ Be first point of contact on all HR matters. Refer to HR contractor when necessary ○ Develop and manage relationship with HR contractor ● Administrative Team Duties (10-20%) ○ Meet weekly or more frequently with Business Development Director and Education Director ○ Use decision-making process to collaboratively make decisions around Ranch direction and finding solutions to problems as they arise ○ Manage hiring processes for all paid positions ○ Be part of rotating on-call instructor support system, which includes dealing with behavioral and first aid incidents ● Education (5-10%) ○ Teach one naturalist class per week (3.5 hours), training included REQUIRED EXPERIENCE ● 1 year minimum Human Resources and compliance management, California-specific preferred ● 1 year minimum in management role ● 1 year minimum experience with permaculture systems, rotational grazing, holistic land management, farming, gardening, orchards, groundwater management or other relevant land management practices ● Ability to lift 50lbs and work outside in all weather, including ability to walk off-trail on steep, uneven, and muddy terrain ● Proven ability to patiently, professionally and kindly communicate with families, staff, volunteers, students and apprentices from diverse backgrounds ● Ability to work collaboratively with excellent written and verbal communication skills ● Ability to work with minimal direct supervision and hold oneself accountable ● Ability to prioritize a wide variety of tasks with multiple timelines ● Ability to be on the emergency call list (second or third call) to respond to site and animal care emergencies ● Ability to pass FBI/DOJ background check for working with children ● Current driver’s license by first day of work CHARACTERISTICS ● Commitment to being an active part of a solution-oriented, self-motivated, cooperative, professional community ● Passion for connecting children to nature ● Commitment to sustainable land management and environmental stewardship ● Commitment to diversity, equity and inclusion in outdoor education PREFERRED EXPERIENCE ● Naturalist background ● Work with diversity, equity and inclusion, especially within outdoor education ● Horseback riding and/or horse care ● Education with children in an outdoor setting ● Ability to move hay bales, and work around livestock, poultry, dust, loud noises, and paint fumes. All appropriate safety equipment provided ● Familiarity with safe use of power tools, hand tools, and basic construction ● Collaborative decision-making COMPENSATION ● Salary Range $60,000-$65,000. Flexible schedule, generous vacation policy ● Kaiser HMO Medical and United Health Care Dental HMO Coverage after 3 months of employment ● 401(k) available after one year of employment APPLICATION Email cover letter, resume, contacts for THREE recent professional references, and brief answers to the application questions below. Send your application packet as one PDF with the filename “FIRSTNAME_LASTNAME_OPSDIR” to email@example.com. We will accept and review applications until the position is filled. Please reflect on and respond to the following questions: 1. How did you hear about this position? 2. What motivates you most to work at Sienna Ranch? 2 3. In thinking through this role, what would be your least favorite job funtion? How would you then approach it? 4. Describe an interpersonal conflict that you have experienced. How did you resolve it? 5. Please list at least one question you have for us about Sienna Ranch, or the Operations Director position Sienna Ranch is dedicated to building a culturally diverse and pluralistic team committed to teaching and working in a multicultural environment. We strongly encourage applications from people of color and other groups traditionally under-represented in outdoor education. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Reporting to the Chief Human Resources Officer, the Recruiting Specialist is responsible for all areas of recruitment, including regular fixed term and as-needed staff. They will work closely with managers and staff to effectively recruit, screen, interview, background check and hire staff across all areas of the museum. Will be the face and voice of the Museum in all recruiting activities.
SKILLS AND ABILITIES
*The Asian Art Museum is one of the largest museums in the Western world devoted exclusively to Asian art and culture. Home to more than 18,000 works of art from over 40 Asian countries, we strive to be a catalyst for discovery, dialogue, and inspiration. With Asia as our lens and art as our cornerstone, we spark connections across cultures and through time, igniting curiosity, conversation, and creativity. *
The Asian Art Museum embraces diversity in its mission, programs, and staff.
Talk on the Wild Side is an interpretive volunteer program for teens ages 14-17, designed to help increase the Zoo’s contact with its visitors. Each day, teens work in teams at the Insect Zoo, Family Farm, and at interpretive bio-fact stations (skulls, pelts, etc.) and they typically work two days per week for the entire summer, gaining knowledge, experience, and working on a project as part of the program’s requirements. The Zoo Teacher Assistant program is for teens ages 14-17 in our Summer Zoo Camp. Teens work side by side with Zoo Camp staff to help campers explore the natural world through zoo tours, science lessons, games, crafts and other fun educational and enrichment activities This position serves as a main point of contact, mentor, and teacher for these youth volunteers.
ESSENTIAL DUTIES & RESPONSIBILITIES include, but are not limited to, the following.
· Creation/design of daily and weekly schedules for teen volunteers. · Development and implementation of weekly training and related materials for volunteers. · Supervision of volunteers in their shifts. · Advisement on improper behavior deemed inconsistent with Zoo’s mission and/or core values and recommendation of employee corrective action, including discipline when necessary. · Regular communication with volunteers and parents/guardians via email, phone, or in person. · Daily record keeping in the volunteer database. · Occasional interaction with animals in the Family Farm and Insect Zoo. · Interpretation of exhibits to Zoo guests at volunteer stations. · Leading of camp games or other educational and enrichment activities. · Support the mission and core values of the Zoo and the related mission of the Education Department by performing other duties as assigned.
REQUIRED QUALIFICATIONS: To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to work full-time, Fridays through Tuesdays, for the entire summer, Memorial Day through Labor Day.
· Ability to work well collaboratively and manage time efficiently.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to bend, squat, talk or hear. The employee frequently is required to stand, walk, and use hands for grasping, fine work and assembly, reaching, kneeling, or twisting. The employee is occasionally required to sit, use hands to push/pull, crawl, taste, or smell. The employee must frequently lift up to 25 pounds.
Note: The Teen Volunteer Coordinator is expected to work the entire work period unless specific days off are approved by the Education & Engagement Manager to employment.
This full time position will run from June through August, with sporadic weekend work in April and May. Work weeks will be Fridays through Tuesdays.
APPLICATION: Please apply via our web site at . Please attach a cover letter with your resume.
Non-Exempt, Full Time
Compensation: DOE + benefits and 401k
Reports to: People + Culture Manager
If we sound like a good fit for you, please send us a note and your resume to firstname.lastname@example.org with “I’m your Time & Attendance Admin!” in the subject line of the email. We can't wait to meet you!
About the role: Come work on our stellar People + Culture team at our super fast-paced, high-growth flower company! Farmgirl Flowers is growing like weeds and we’re looking to increase the reach and productivity of our super-lean People + Culture team. You’ll play a crucial role in building our team’s culture as you work to manage our time & attendance and payroll platform across all departments. You’ll also help execute HR administrative tasks like onboarding, team events and team building activities, assisting in training and professional growth, managing personnel files and more. If you’re hyper-organized with a great attention to detail, are empathetic and discrete and are looking to get your career started in HR & Recruiting, this could be the role for you!
As a People + Culture Time and Attendance Administrator, you’ll be excited to:
Dot the i’s and cross the t’s - Attention to detail is a must in this role. We take pride in our candidate experience that welcomes applicants into the Farmgirl world. This means every email template personalized, on and off board process executed flawlessly, clocking and payment for all types of work are accurately managed and a speedy response that makes our employees feel valued from on-boarding and beyond. You’ll collaborate closely with our People + Culture Manager to see both the big picture of our payroll landscape to help employees feel trusting and cared for, knowing they will be paid on time and without issue.You’ll be a part of running payroll on a bi-weekly basis, and when it comes to our employee’s money, it needs to be right! Fast fingers and hawk eyes will do well in this role.
Type it out - With all of the emails to be sent, departments to manage and an ever growing team to support you must be computer savvy to take on this role. You’ll be familiar with the entire G-Suite, and comfortable navigating multiple windows at once on a Mac. You don’t need to be a Mac wizard, but a two-hand typist who knows a few keyboard shortcuts will go far in this role. Previous experience in our specific HR and timekeeping platform is not necessary, but you will be excited to take on learning the platforms quickly in your role.
Payroll done well- To create the best possible records and keep things running smoothly you will maintain new hire personnel files. Create, maintain and update bi weekly payroll calculations, which includes hourly and salary employees. Record changes affecting wages such as salary increases, W4 changes, exemptions, insurance premiums, 401K contributions, 401K loans, medical premiums, etc. Review wages reported and correct errors to ensure accuracy. Respond to verification of employment requests within 24-48 hours. Respond to federal and state agencies regarding wage garnishments, levies and comply with requirements. Prepare electronic disbursements and manual checks to submit payments of wage garnishments and levies. Calculate and issue final wages for terminated / inactive employees. This role is about the details, and the ability to stay on top of them. It's also the quiet hero of the company, making sure that we are compliant and our team is paid, well cared for and informed.
Make It Better - Our People + Culture team has worked to put in place some processes to create a welcoming candidate experience that works to attract, hire and retain great talent, as well as making our HR processes as efficient as possible. We’re constantly striving to improve, and as you immerse yourself in the process, you’ll have the opportunity to help us work better and smarter to keep up with the Farmgirl growth curve. Got an idea? Bring it! Just because it’s the way it was done before doesn’t mean it can’t be better.
You’ll be a great addition to the Farmgirl team if…
You’re highly self-motivated and work hard – You identify tasks and you do them! You don’t need (or want) someone telling you what to do. You identify what needs to be done with keen insight and then do it!
You’re a “we” person – You’re a team player who knows that great teamwork is really what gets results and that we all accomplish so much more as a team than a solo contributor.
You’re cool under pressure – You can handle high-pressure moments with composure, excellent problem solving and can keep your team motivated and positive when the pressure is on.
You’re an excellent problem solver – You actively think about any problem you encountered at work, and try to come up with a solution. You don’t complain about a problem – you figure out a solution.
You have a positive can-do attitude – You’ll need to be motivated, and motivate those around you to be high performers, with a positive attitude. We believe negativity kills teamwork and it just doesn’t fly here.
You’ll work to get the job done and not be “above” any job – Long hours are required during peak flower holidays, and will require a lot of overtime, and less than ideal shifts that are often overnight. If you’re looking for a straight 9-5, this probably won’t be the right fit for you. Around Valentine’s Day, Administrative Professionals Day, Mother’s Day, Thanksgiving and Christmas all team members (all the way up to the CEO) is expected to be on the floor doing whatever’s needed to get the job done – which might mean designing bouquets, unloading trucks, or sweeping the floor. We all hustle hard to get all the job done and then we’ll all celebrate our hard work together!
You’ll love working at Farmgirl because…
Our Beliefs - Our goal is to be a company that we would want to buy from, sell to, and work for. For us, this means doing the right thing even when it is the difficult thing. We live these ideals by providing jobs that pay above the minimum wage with good benefits and 401Ks. We also do this by occasionally taking a stand on what some may consider controversial issues that we feel are important to us both as a business and as people. When we take these stands, we do so under the Farmgirl Flowers brand. As an employee, we understand these views may be associated with you simply by your employment with us. Please understand that when we make public any beliefs we do not expect nor mandate our employees (or potential employees) to ascribe to these beliefs as well. For the sake of transparency, we believe it is important you understand what Farmgirl Flowers stands for as you consider joining our team.
Physical Demands and Warehouse Environment:
Physical Demands – Described here are duties and environmental scenarios representative of those to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Warehouse Environment – We’re located in a big, drafty warehouse, and we function similarly to a manufacturing facility, so please expect a raw, open space that can be dirty and cold. Appropriate attire will be expected for this environment. Our workspace is pretty much the opposite of most SF start-up environments you might be accustomed to, so if a posh work space is important to you, this might not be ideal for you. Appropriate attire will be expected for this environment.