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Job Details

Description

The Project Manager will work closely with Chief Program Officer and Deputy Director of Contracts and Grants Management to develop and implement processes, work with program staff, and assist HQ leadership with defining and prioritizing strategic projects and day to day program operations.

The position requires excellent project management, interpersonal, and communication skills. A successful candidate will need to feel comfortable working with a wide range of stakeholders within a complex system. Also, in coordination with Contracts and Grants Managers, this position will assure that all Heluna Health programs are performing in accordance with their associated funded contracts and grants. Project Manager will provide sound “best practices” in project management and will cultivate relationships and partnerships with all external and internal customers by providing warm, friendly, positive and supportive services.

ESSENTIAL FUNCTIONS

• Oversee project performance, timelines and deliverables and provide direction and support to project teams and oversee all project deliverables using appropriate project management tools.

• Coordinates programmatic, administrative and fiscal activities.

• Develops project budgets, in collaboration with project staff and Heluna Health client support team.

• Monitors budget expenditures and projections on an ongoing basis and reviews Statements of Activities on a monthly basis and as needed. Meets with project Principal Investigators/Program Directors on a regular basis to review budget and project progress/status/challenges.

• Monitors and tracks performance measures and report to CEO and CPO quarterly.

• Serves as a liaison between HQ and Clients/Program Partners.

• Maintains documentation (e.g., spreadsheets, reports) of all administrative, fiscal, and programmatic activities, as indicated.

• Works closely with assigned Heluna Health Contract and Grant Manager, Project Accountant, and HR Generalist to ensure that the contract stays in compliance.

• Convenes project meetings, quarterly, at a minimum.

• Maintains excellent working relationship with Heluna Health Clients and Program Partners, Subcontractors, Vendors, and other partners.

• Ensures compliance with all Heluna Health policies to include proper management of donations.

• Attends monthly meetings at HQ to meet with program support team to discuss open items, issues, and new items.

• Attends meetings, conferences, and other events representing Heluna Health, as needed and required (e.g., annual Grantee Meetings).

• Schedules and coordinates various meetings with staff to ensure program safety, issues, and program success.

• Performs other duties as assigned.

JOB QUALIFICATIONS

Education/Experience

• Bachelor’s degree required.

• Graduate degree in public health or related a plus

• A minimum of five years’ experience in program and grant management, required.

• Experience working collaboratively with diverse groups with multiple activities, timelines, and deadlines.

Other Skills, Knowledge, and Abilities

• Ability to work independently with minimum supervision.

• Ability to problem-solve, multi-task, and meet deadlines.

• Ability to organize and direct projects to successful completion.

• Ability to work as part of a team comprised of individuals across different agencies, disciplines, and locations.

• Ability to actively participate in and contribute to internal and external meetings, collaborations, and coalitions.

• Exceptional interpersonal skills and abilities.

• Excellent oral and written communication skills.

• Experience in developing and conducting presentations to multiple partners and large and small groups.

• Competence with computer and application skills, including Outlook, Adobe Acrobat DC, Microsoft Word, PowerPoint, and Excel. Knowledge of Access and Tableau, desired.

PHYSICAL DEMANDS

Stand Occasionally

Walk Occasionally

Sit Frequently

Reach Outward Occasionally

Reach Above Shoulder Occasionally

Climb, Crawl, Kneel, Bend Occasionally

Lift / Carry Occasionally - Up to 40 lbs

Push/Pull Occasionally - Up to 40 lbs

See Constantly

Taste/ Smell Not Applicable

Not Applicable: Not required for essential functions

Occasionally: (0 - 2 hrs/day)

Frequently: (2 - 5 hrs/day)

Constantly: (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.


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Training Intern (Remote, Temporary 2020)

Part-time • Starts April 1, 2020 - Ends Nov. 15, 2020 • $25/hour Work from Anywhere in the Continental U.S.

To apply: Please go to https://grnh.se/f5a8ec6c1 to submit your resume, cover letter, and an application.

MoveOn is a diverse and vibrant community of millions of people working together to create progressive change in America. We are an innovative campaigning organization that supports people throughout the country to take action through driving impactful campaigns that influence the behavior of people and institutions, shape the outcomes of elections, and expand the realities of what’s possible. We organize to challenge entrenched power, while pursuing economic, racial, and social justice and a vision of a country in which everyone can thrive.

MoveOn has a particularly important role to play in the Trump era. We are working to defeat Donald Trump and the GOP in 2020 by building a powerful, multiracial, and economic populist movement that will give voters something to vote for, not just against—and we're also working to defend communities that are on the front lines of Trump and GOP attacks, including immigrants, people of color, the LGBTQ community, and women. 

In service of that mission, in 2020 and beyond, MoveOn will drive impactful, movement-connected, multichannel, nimble campaigns aimed at impact.As a training intern at MoveOn, you will help educate, inspire, and equip MoveOn members around the country to take action through impactful campaigns that influence the behavior of people and institutions, impact the outcomes of elections, and expand the realities of what’s possible.

Responsibilities


  • Assist with the before, during, and after trainings task list including writing SMS scripts, setting up Zoom meetings, checking Zoom links, updating training hub-sites with recordings, and uploading chat records to training Google drive 

  • Compile results of post-training participant surveys and report out to the Organizing Team with any key notes

  • Assist the Training Director in drafting requests for proposals

  • Brainstorm, with Training Director and Organizing Team, creative tactics and methods of training that will reach a younger, more inclusive audience

  • Compile a list of training resources for staff and possibly members to attend, i.e. equity trainings, progressive convenings, and other professional development opportunities for staff to further skills

  • Build an easy-to-access library of trainings and resources for Super Volunteers

  • Occasionally join and take notes at meetings with organizing team and vendors

  • Assist with member recruitment for training events

A successful candidate will have...


  • Experience with and interest in activism, advocacy, organizing, or politics

  • Comfort with a fast-paced environment

  • Regular Central time zone morning availability is desired, but hours are negotiable and flexible

  • Proficiency in Facebook, Instagram, Slack, and Twitter

  • Strong communication and writing skills, including grammar, punctuation, and spelling

Reports to: Training Director

Location: Position may be based anywhere in the continental United States. May require occasional travel.  

Classification, Salary, and Benefits: Part-time (up to 15 hours per week), $25 per hour, a monthly stipend toward cell phone and internet costs and everything you need to work from a home office. 

MoveOn.org Civic Action and MoveOn.org Political Action provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.


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Job Description


LEGAL ASSISTANT/PARALEGAL


Our boutique law firm, located in West Los Angeles seeks a qualified and seasoned professional to fill the position of Legal Assistant/Paralegal. This position will be responsible for managing day-to-day operations supporting the senior partner, including carrying out administrative services, providing support to the partner and other members of the legal team. The ideal candidate for this position has strong prior law firm experience, a strong work ethic, exceptional problem solving skills, and is comfortable working in a dynamic workplace.


Essential Functions


· Complete administrative duties such as typing, compiling and generating reports, presentations and correspondence


· Coordinate appointments, including all correspondence and logistics necessary for the senior partner


· Manage legal documentation and correspondence using firm’s database


· Maintaining strict confidence of client matters and files


· Communicate with attorneys, clients, and potential clients


· Participating in potential client intakes


· Assist with accounting and billing


· Implement and improve upon administrative processes for more efficient workflow


· Tracking and capturing the attorneys’ time and to-do, and scheduling them for tracking and completion


· Take careful notes during conference calls


· Manage and guide senior attorney workflow, and meeting deadlines


· Coordinating with counterparts in the firm’s other offices


· Other duties as assigned


 


Requirements


· High School Diploma required; BA/BS and/or Paralegal Certification preferred


· Demonstrated experience with MS Office – Excel, PowerPoint, Outlook and Word


· Knowledge of Clio (Calendaring/Time Capturing) and/or Worldox (Document Management Software) is a plus


· Prior law firm experience a plus


· Excellent interpersonal and communication skills; strong written and spoken English language skills


· Able to take direction and work independently with little or no supervision


· Highly organized and detail-oriented


· Updates job knowledge by participating in educational opportunities; reading professional publications


Benefits


· Compensation based on experience


· Medical Insurance; firm covers upto $475 of cost; rest covered by employee contribution


· Paid Vacation, Holidays, and paid training opportunities


· 401K


· Paid parking or public transportation reimbursement


· Casual work environment



See full job description

Job Description


LEGAL ASSISTANT/PARALEGAL


Our boutique law firm, located in West Los Angeles seeks a qualified and seasoned professional to fill the position of Legal Assistant/Paralegal. This position will be responsible for managing day-to-day operations supporting the senior partner, including carrying out administrative services, providing support to the partner and other members of the legal team. The ideal candidate for this position has strong prior law firm experience, a strong work ethic, exceptional problem solving skills, and is comfortable working in a dynamic workplace.


Essential Functions


· Complete administrative duties such as typing, compiling and generating reports, presentations and correspondence


· Coordinate appointments, including all correspondence and logistics necessary for the senior partner


· Manage legal documentation and correspondence using firm’s database


· Maintaining strict confidence of client matters and files


· Communicate with attorneys, clients, and potential clients


· Participating in potential client intakes


· Assist with accounting and billing


· Implement and improve upon administrative processes for more efficient workflow


· Tracking and capturing the attorneys’ time and to-do, and scheduling them for tracking and completion


· Take careful notes during conference calls


· Manage and guide senior attorney workflow, and meeting deadlines


· Coordinating with counterparts in the firm’s other offices


· Other duties as assigned


 


Requirements


· High School Diploma required; BA/BS and/or Paralegal Certification preferred


· Demonstrated experience with MS Office – Excel, PowerPoint, Outlook and Word


· Knowledge of Clio (Calendaring/Time Capturing) and/or Worldox (Document Management Software) is a plus


· Prior law firm experience a plus


· Excellent interpersonal and communication skills; strong written and spoken English language skills


· Able to take direction and work independently with little or no supervision


· Highly organized and detail-oriented


· Updates job knowledge by participating in educational opportunities; reading professional publications


Benefits


· Compensation based on experience


· Medical Insurance; firm covers upto $475 of cost; rest covered by employee contribution


· Paid Vacation, Holidays, and paid training opportunities


· 401K


· Paid parking or public transportation reimbursement


· Casual work environment



See full job description

Job Description


 


About Kombucha Brewers International
Kombucha Brewers International (KBI) is a young non-profit trade association for a dynamic and rapidly growing health-related food production industry primarily comprised of craft brewers. KBI represents the commercial Kombucha Tea bottled beverage category globally.





Our Mission






Kombucha Brewers International strives to promote, protect and enhance the overall well-being of the industry by creating an open line of communication between brewers, consumers and regulators while advancing our industry through advocacy, education, research, and modern legislation.


 


Operations Manager Opening


KBI is actively seeking an enthusiastic, energetic and savvy individual for the position of Operations Manager. The Operations Manager administers the operations of the organization and provides support to the President on a variety of projects.


 


This position requires managing and coordinating multiple systems for seamless communication and execution. The key objectives are to manage the daily operations including administrative staff; collaborate and execute projects with the KBI President in a timely manner; and to execute KBI’s mission to promote and protect Kombucha worldwide.


Position Location & Hours: Partially Remote in West Los Angeles


This is a partially remote work-from-home position in which part of the work week is spent working from home and the remainder of the work week is spent at one of our offices on the Westside of Los Angeles. Qualified candidates must live within a commutable distance to the Westside of Los Angeles.


 


The total number of work-from-home days per week will be on average 2-3 days per week but will vary depending on the needs of the business. This position also requires working evenings and weekends as needed to accommodate activities such as Board meetings, trade shows, meeting deadlines and representing the organization at various functions.


 


Essential Duties and Responsibilities:

 ​


Administrative Oversight



  • Work directly with KBI President and staff to manage current administrative tasks


  • Create and/or improve systems to facilitate management of data and to meet member needs


  • Excellent communication and customer service skills to interface with members


Human Resources Planning & Management



  • Determine staffing requirements for organizational management and program delivery


  • Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff


  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations


  • Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission


  • Ensure that all staff receives an orientation to the organization and that appropriate training is provided


  • Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review


  • Coach and mentor staff as appropriate to improve performance


  • Manage staff performance including disciplinary action when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures


Operational Planning & Management



  • Collaborate with KBI President to develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization


  • Ensure that the operation of the organization meets the expectations of its members, Board, sponsors and long-term funding partners 


  • Oversee the efficient and effective day-to-day operation of the organization


  • Ensure that all files are stored in a secure place and privacy/confidentiality is maintained



 


Project Planning & Management



  • Work with KBI President to generate project plans and endowment funding requests 


  • Oversee the planning, implementation and evaluation of the projects and the organization's current programs and services


  • Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board


  • Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality



Member Relations & Outreach/Advocacy



  • Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization


  • Establish good working relationships and collaborative arrangements with community groups, sponsors, long-term funding partners, politicians, and other organizations to help achieve the goals of the organization


  • Create surveys to gather data on the industry to share in reports both internal and external


  • Recruit new members to grow member base


  • Engage membership through consistent and regular committee meetings to collaborate on tasks 






RequirementsEducation Requirements:

College Degree or equivalent years of experience. Must at a minimum have a high school diploma or GED.




     Experience Required:



  • 5 or more years of project and employee management experience; trade association experience also helpful but not required


  • Highly Desired: Passionate about healthy eating and living; Knowledge of Kombucha a plus



 


Computer Experience/Skills/Setup Required




  • Computer: Must have experience using a PC (Non-MAC products). Must have a home office setup including an interruption free area, computer, printer, cell phone and internet line.



  • Computer Software:



    • Previous experience and proficiency with Wordpress (e.g. posting photos and blogs), Survey Monkey, MailChimp or similar software;


    • Previous experience using Google Docs, DropBox and similar document sharing and storage software. Previous experience with Asana or similar task management software is a plus.


    • Previous experience in viewing utilizing Quickbooks to view financials and print invoices preferred


    • Previous experience using MSWord, PowerPoint and Adobe




  • Social Media Engagement: Experience using social media to engage with members and consumers by post/re-posting industry and organization information using social media platforms such as Facebook & Instagram.



  • Contractor Sites:  Previous experience using contractor sites such as Upwork is a plus



 


 


Additional Skills Required:



  • Entrepreneurial Orientation:  Treats organization as if it is their own business; Strong business acumen; Resource driven with the ability to utilize limited resources effectively and creatively; able and willing to perform multiple roles (“where multiple hats”) at varying levels


  • Strong analytical and critical thinking skills; able to turn strategic initiatives into tactical deliverables; able to find creative solutions to complex problems


  • Excellent relationship building skills; able to quickly establish credibility and confidence of others; able to influence others in a respectful and professional manner


  • High amount of integrity, ownership and accountability; admits mistakes, corrects them and learns from them


  • Makes sound judgments; researches information and involves subject matter experts when needed


  • Self-directed and acutely understands and adapts to taking initiative but also asking for clarity and guidance when needed; able to take direction and understands decisions that are within their control and the decisions that are not within their control


  •  Extremely organized with a high attention to detail


  • Adapts effectively and quickly to change, acts as a change agent


  • Ability to effectively coach, develop, manage and mentor others


  • Exceptional communication skills; able to communicate organizational messages professionally both written and verbally; strong presentation skills


  • Highly collaborative; works well with others across and outside the organization; able to bring groups together; assists others when needed


  • Able to engage with others by actively listening and understanding their perspectives, asking probing questions while also understanding political sensitivities


  • Ability to handle conflict professionally and appropriately; able to coach others on effectively and professional handling conflict


  •  


  • Dresses professionally and appropriately; understands that they are representing the organization and that their appearance and behavior reflects on the organization






Benefits

  • Health care stipend


  • 80% virtual = flexible schedule


  • Flexible Time Off


  • Opportunity to travel









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