Jobs near Walnut Creek, CA

“All Jobs” Walnut Creek, CA
Jobs near Walnut Creek, CA “All Jobs” Walnut Creek, CA

The Opportunity 

Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values. 

What You'll Achieve in Your First Year

  


  • Maintain   appointment schedules by planning and scheduling meetings, conferences, and   teleconferences § Manage   email and voicemail as requested

  • Coordinate   meetings and client events including venue and refreshment arrangements,   incentive purchasing and tracking, and perform note taking duties. 

  


  • Support and coordinate logistics with RDA project staff 

  • Communicate and maintain working relationship with client agency   staff     Coordinate project team travel with Operations team        

  


  • Support   office activities including but not limited to ensuring cleanliness and   troubleshooting office equipment 

  • Work with   the Executive and Operations team members to execute special projects and   staff wide events 

  • Assist with   research projects and prepare reports as needed 

  • Manage   expense report preparation and submission, and invoice tracking            

About You  


  • Ability  to   work independently and in a team 

  • Exceptional verbal and written communication   skills 

  • Excellent attention to detail 

  • Computer skills including   competency with Word, Excel, PowerPoint 

  • A   bachelor’s degree, experience may   replace education 

  • Minimum   of 3-5 years’ work experience as an Executive Assistant 

  • Experience working   with culturally and ethnically diverse communities

Benefits of Working at RDA 


  • Dynamic and collaborative workplace  

  • Family-friendly environment with   flexible schedules 

  • Paid vacation and sick leave 

  • 100% RDA sponsored insurance 

  • 401k, with RDA discretionary match   after 2 years  

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses       

To Apply: Please   send cover letter, resume, and three references to careers@resourcedevelopment.net with the subject line “Directors’ Assistant”. No phone calls please.   RDA appreciates each application it receives, but due to the volume of   responses for positions at RDA, only candidates who best fit the needs of the   organization will be contacted.    

Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable   and inclusionary hiring practices. We strongly encourage applicants to apply   from all cultural backgrounds, religions, sexual orientations, genders, and ages.       


See full job description

Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.


POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.


  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy

  • Ability to work well in teams and use direct communication to express needs and priorities with

  • Strong initiative and self-starter with follow-through

  • Attention to detail, especially in editing and proofreading

  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations

  • Punctual, reliable, accountable

  • Must have good people skills and a positive attitude when communicating about LSS and its work

  • Comfort and experience dealing with numbers and elementary math

  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)

  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.

  • Strong knowledge of Microsoft Office Suite

  • Bachelor’s degree, one year fund-raising experience or office experience preferred

  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace

  • Ability to travel within Bay Area and Sacramento

  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings

  • Successfully pass a Criminal background and DMV check

KEY DUTIES

Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications


  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic

  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program

  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration


  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations


  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services


  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.

  • Process gifts and grant payments, including bank deposits.

  • Coordinate with DA to ensure timely acknowledgement of gifts.

Fundraising


  • Assists as needed in planning, execute and track annual campaign 

General Administrative


  • Front desk reception duties

  • Prepare daily deposit logs

  • Maintain office filing for A/P & timesheets and other projects as needed

  • Matching checks with invoices and preparing checks for mailing

  • Pulling backup documentation for invoicing

  • Maintaining AB12 spreadsheet

  • Record in-kind gifts in tracking binder

  • Process mail daily and make post office runs

  • Maintain office supplies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer


See full job description

We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


See full job description

Description of duties: File management/filing, photocopying, scanning, processing incoming/outgoing mail, helping attorneys with files.

The file clerk position is part time, and the shift is from 12:00 p.m. - 5:00 p.m., Monday - Friday. There is some flexibility with this schedule. The ideal candidate should be familiar with computers, office equipment (copier, scanner, fax) and be able to lift up to 40-50 pounds. Must be dependable, have a positive attitude, have excellent communication skills, pay close attention to detail, and work well with others. Legal experience is a plus, but we will train the right candidate.


See full job description

Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:


  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:


  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.


See full job description

 Grove Salon is Looking to add a new member to our front desk team!

A little about us: We are a fast paced, modern and airy high-end salon in the Berkeley/Albany area with high foot traffic and six full time stylists with fully booked calendars. It is our priority that clients are always delighted and inspired by their experience at Grove.

Our front desk personnel plays a vital role within our salon team. They are the first and last people to interact with our loyal clients at each of their visits.

Qualities we are looking for: a quick learner who is driven to take initiative, highly organized, excellent communication skills (both verbal and written), enjoys providing high quality customer service, quick-thinker and problem solver, comfortable multi-tasking, brings a positive attitude to the work environment, goal oriented and always excited to learn, punctual, warm and welcoming.

Duties: (includes but not limited to) greeting clients, checking them in and out, booking and rescheduling appointments, assisting with closing the salon, helping maintain the cleanliness of the salon, answering a high volume of emails and phone calls.

Come join the Grove family! Feel free to stop by and drop your resume and off. You can also email it to hello@grovesalon.com.

 


See full job description

Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland

Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you! 

Job Responsibilities range from, but are not limited to: 

- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment  - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office

*Your Skills and Experience:*

-Warm, friendly, grounded and professional demeanor.  -Ability to work independently and be self-motivated.  -A quick, adaptive learner with attention to detail.  -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must.  -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.  

You are detailed-oriented, resourceful, reliable.  One year minimum experience in customer service and admin work is required.  Insurance billing, medical office experience would be helpful, though not necessary.  Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side.  Preference given to long term candidates.  

Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.

Please send your resume as a PDF file. Only PDF files will be opened.  


See full job description

  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


See full job description

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


See full job description

Are you a skilled Receptionist who believes in lending your skills to end hunger? If so, consider being a Part-Time Receptionist for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Part-Time Receptionist to help support the front desk of our San Francisco office. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

The SF - Marin Food Bank’s mission is to end hunger in San Francisco and Marin. We are seeking a receptionist in our San Francisco office who is responsible for creating a professional and welcoming environment for all staff, guests and volunteers that have contact with the SF-Marin Food Bank. She/he will also provide administrative support to various departments.

ESSENTIAL FUNCTIONS AND BASIC DUTIES


  • Provide excellent customer service by cordially greeting staff, guests and volunteers as they approach the reception area, address guests by name whenever possible, and acknowledge departures.

  • Answer phone calls on a multi-line Cisco phone system; respond to inquiries, concerns, suggestions, and complaints in a friendly, polite and professional manner; transfer calls and direct inquiries, concerns, etc. to appropriate department or individual within the organization.

  • Maintain the neatness and security of the lobby, mail and office services area; lock/unlock lobby doors at beginning and end of shift; close security gate at the end of the business day.

  • Distribute incoming faxes to appropriate parties; distribute and coordinate package pick-ups.

  • Provide administrative support, including preparation of organizational binders, mailings, file preparation, special projects, etc. Order office and kitchen supplies; keep office supply cabinets stocked and organized.

  • Maintain and update front desk procedural binder, Food Bank Org chart and phone list.

  • Accept food and financial donations at front desk and process accordingly

  • Work in conjunction with the Sr. Office & Facilities Coordinator to maintain and help staff with all front office equipment.

  • Reliable attendance is essential.

  • Other duties as assigned.

PERFORMANCE MEASUREMENTS


  • Appropriate policies and procedures are maintained and updated on a yearly basis

QUALIFICATIONS


  • High school (or equivalent) required, with a minimum of one-year of professional experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Previous administrative work experience; non-profit organization a plus.

  • Strong interpersonal and verbal communication skills.

  • Outstanding phone and customer service skills that incorporate a cooperative and friendly attitude.

  • Ability to work independently with minimal supervision.

  • Strong interpersonal skills with ability to work and interact well with individuals from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Ability to appropriately prioritize and manage workload in accordance to specific job description requirements and multi-departmental needs.

  • Bi-lingual Spanish or Cantonese a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills.

LANGUAGE ABILITY: Fluency in English.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


See full job description

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


See full job description

COMPENSATION $23.69/hour+ Full Benefits

PROGRAM 832 Folsom, 8th Floor, San Francisco, CA 94107

REPORTS TO Office Manager

WORK SCHEDULE Monday-Friday, 9:00am – 5:30pm

STATUS Full-Time

CLASSIFICATION Non-Exempt

Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Over the last 30+ years, Hamilton Families has become one of the most recognized leaders addressing the rising homelessness challenges in the U.S. With 1 in 30 students in the San Francisco Unified School District experiencing homelessness, Hamilton Families (HF) is leading the City’s efforts to end family homelessness and beginning to develop a regional strategy. Using data to drive our efforts, we focus on impact and long-term solutions to tackle this seemingly intractable problem. We are implementing a plan to significantly reduce family homelessness in San Francisco by 2020, and in recent years have partnered with organizations such as the Giants, Google, Salesforce, Twitter, Airbnb, government officials and the wider Bay Area community.

Hamilton Families’ work is rooted in a whole-family approach, providing supportive services to children and their parents to alleviate the trauma associated with homelessness and provide the tools and resources necessary to ensure long term financial stability. This methodology addresses the needs of parents and children to ensure that families heal and rebuild their lives together. This dynamic approach helps to break the cycle of poverty and homelessness by promoting the well-being of all of the individuals with whom they work.

The Administrative Assistant performs a variety of administrative and program support activities for the Housing Solutions and Real Estate Department as well as other administrative departments within HF. This position requires a detail-oriented, highly organized person with strong interpersonal, administrative, and computer skills. The Administrative Assistant regularly performs tasks including managing office systems, drafting correspondence, assisting staff and participants in the office, and supporting operational projects for the agency. This position is located out of our office at 1000 Broadway in Oakland.

Primary Duties and Responsibilities

• Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

• Oversee calendars and schedules on behalf of organization leadership.

• Assist/Plan/Support appointments, reservations and coordination for program team outings as well as agency all-staff events.

• Support and attend leadership and team meetings as well as participate in trainings and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

• Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

• Participate in program and organization decision making. Work with leadership to implement decisions.

• Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

• Conduct reception in the office, including directing phone calls, collecting and distributing incoming mail to staff; coordinate deliveries to and from administrative offices. Welcoming guests, and assisting participants.

• Perform office management duties including purchasing and maintaining office supplies, equipment, inventory of office keys inventory for company vehicles, staff badges and door key as well as the overall organization of the office.

• Implement and direct new office systems and environmental needs, as needed.

• Provide a wide variety of skilled administrative support for the Housing Solutions Director, Real Estate Director, Director of Strategic Initiatives, Director of Administration, Chief of Staff and other senior level staff.

• Act as a liaison between Hamilton Families staff and building management, IT support, and other contractors.

• Support monthly receipts and billing processes for high-level staff and projects, providing budgetary support as needed.

• Manage petty cash and submit monthly expenditures report to the fiscal department.

• Maintain clear records and communication with our Fiscal Department.

• Assist with various internal onboarding processes.

• Facilitate coordination between the various Hamilton Families offices, distribute program and organization communications as appropriate.

• Manage transportation systems for staff travel, including Clipper cards, HF vehicles, and BART cards for participants, etc.

Support the development department with various task

• Other duties as assigned.

Qualifications, Skills and Abilities

• Bachelor’s degree preferred. Two years previous experience in an office management and administrative setting.

• Positive, helpful, and professional attitude.

• Excellent organizational skills and ability to self-motivate; able to address multiple priorities and meet deadlines with a positive attitude and problem-solving approach.

• Excellent written and verbal communication skills; proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel, etc.).

• Essential functions of the position require use of a telephone, working at a standard computer terminal, and the ability to follow reasonable ergonomic recommendations, sit for long periods, stand, reach, bend, lift, and carry up to 40 pounds.

• Criminal background check, fingerprint imaging, and tuberculosis (TB) clearance required post-offer.

• Valid CADL and DMV report; able and willing to travel locally as needed required.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off: HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term Benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

• To submit an application, please click apply above or below.

• Please attach your résumé and a brief letter of interest.

• No faxes or phone calls.

• Hamilton Families is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance., we will consider for employment qualified applicants who arrest and conviction records.   


See full job description

Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty. 

Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees. 

SALES & CUSTOMER SERVICE REPRESENTATIVE

Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.

Reports to: Operations Manager.

Hours: Full and Part Time available, evening and weekend availability required.

Salary: $15-$18/hr, DOE

CORE RESPONSIBILITIES


  • Directs a smooth and efficient flow at the front desk during busy check-ins.

  • Actively promotes and sells memberships, workshops, trainings and retail offerings.

  • Educates guests about the details of our offerings and products.

  • Works with MindBody Online for all bookings and transactions, with a high degree of accuracy.

  • Compassionately holds boundaries and enforces Namaste policies.

  • Executes daily maintenance tasks, upholding a clean, safe, organized and aesthetically pleasing studio and retail space.

  • Supports management and leadership teams by communicating and providing feedback regarding the needs of the space.

REQUIREMENTS


  • Minimum 1 year commitment.

  • Strong sales and customer service skills.

  • Ability to problem solve and take initiative.

  • Strong organizational skills, ability to prioritize.

  • Willing to work in varying shifts and extended store hours.

  • Works effectively within a team as well as independently.

  • Familiar with Namaste studios and key offerings.

  • Strong computer skills; previous experience with MindBody Online a plus.

  • Knowledge of yoga and wellness industry.


See full job description

RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. 

Studio Assistant/Barista responsibilities include:


  • Providing excellent customer service to clients.

  • Greeting and checking in clients.

  • Opening and closing the studio.

  • Orienting new students to the studio.

  • Maintaining the RIDE aesthetic by providing studio maintenance.

  • Making smoothies/coffee at RIDE Bar, our in-house smoothie bar. 

  • Retail.

  • Assisting with special events.

This is a part time job; Hours available now are W,Th,Fr mornings 8:30 am-1:00 pm. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes. We will contact only applicants who meet our criteria for an interview. For more information about our studio, check out www.rideoaklandcycling.com


See full job description

DonorsChoose.org engages the public in public schools by giving people a simple, accountable, and personal way to address educational inequity. In this , board member Stephen Colbert tells the organization's story.

Since its launch in 2000, more than 3.1 million "citizen philanthropists" have donated to classroom projects on DonorsChoose.org, channeling books, field trips, technology, and other resources to more than 27 million students in public schools, overwhelmingly from low-income households. Along the way, the organization helped to pioneer the field of crowdfunding and continues to , even as we experience our yet!

Through its and culture, DonorsChoose.org earned recognition as the 2017 #1 "Best Nonprofit to Work For" by the Nonprofit Times.

Our Team:The People Operations team promotes a culture where our colleagues are appreciated, can thrive, and achieve outstanding results on behalf of our teachers and students. We provide consistently high-quality, efficient, and user-focused HR, IT, and Facilities services, and lead the thinking around how to motivate and retain our amazing team.

We are looking for friendly, enthusiastic teammates to provide exceptional assistance to our growing community. If you are motivated by our mission and get a thrill from helping people, we want to hear from you!

You will:


  • Maintain a high-functioning office which includes: overseeing office supply orders and inventory, kitchen refreshments, furniture, equipment, and stocking items. 

  • Greet guests, distribute mail and packages, and respond to office requests from staff members.

  • Work autonomously to design and develop self-serve standard operating procedures for staff, contributing to building office culture, and making sure staff are supported. 

  • Partner with our New York based IT team to troubleshoot basic phone, data, and other IT issues in our SF office as they arise.

  • Assist with office events: scheduling, setting up, and taking down.

  • Support the Office Experience Manager (based in NY) with projects, including creating services and processes to improve staff office experience.

  • Communicate with building management and coordinate work as needed.

  • Coordinate staff birthday acknowledgements, anniversary gifts, and other appreciation initiatives.

  • Join the DonorsChoose social committee to help plan and execute social gatherings for the SF office.

  • Support the People Operations Team with projects, as needed.

You are:


  • Friendly, confident, and eager to deliver on internal customer service. You are passionate about completing daily tasks that keep the office running so staff can complete their work efficiently and successfully. 

  • Strategically minded; you are constantly thinking of creative solutions to improve workplace processes.

  • Detail-oriented in coordinating schedules, meetings, and tracking dates. 

  • A problem-solver who is praised for your attention to detail. You live for organization. You find it satisfying to put things into a system - both data on a computer and physical inventory. 

  • Action-oriented; you have no problem checking off items from your to-do list and are ready to help others when they need it without being directed to do so. You have experience working on projects with little supervision.

  • Tech savvy and thrive in an online environment; You’re comfortable learning new programs and tools quickly and easily. The idea of a fast-paced startup-like environment excites you. 

  • An excellent written and oral communicator; you have excellent interpersonal skills.

The Extras:We value office culture, professional development, and fun. We’re an energetic team that loves what we do and values gratitude. Our office has an open floor plan which supports collaboration and teamwork. 

The Details: 


  • Hours: 20-25 hours/week

  • Days and hours to be determined based on company need, some flexibility is required

  • Commitment: You are able to commit to the role for at least 6 months, and preferably longer than that 

  • Location: San Francisco, CA

  • Compensation: $17/hour based on skills and experience

  • Min. Experience: One year of comparable experience; College degree preferred but not required

To Apply

You may apply online here: https://grnh.se/828bd1db2. Please submit your resume, and a cover letter addressed to Shanique Parris, Office Experience Manager. 

A Final Note

The DonorsChoose.org team works toward a nation where students in every community have the resources needed for an excellent education. To do this, we hire and support a diverse team of the best and the brightest talent available. We are an organization increasingly representative of the varied races and ethnicities, genders and sexual orientations, religious and political beliefs, and abilities that comprise our nation. DonorsChoose focuses on attracting, retaining, and advancing diverse talent because it makes us more effective, high-performing, creative, and resilient.If you are passionate about our mission, highly skilled in your field, and looking for a place where you can bring all of yourself to work, we want you.


See full job description

Live, work and study in a community that works to benefit others. 

Gain non-profit work experience in an all-volunteer setting, while working to save the endangered culture of Tibet.

Tibetan Aid Project is a 501(c)3 non-profit organization formed to preserve and support the Tibetan culture and spiritual heritage for the Tibetan people and for the benefit of humanity. One of our most significant projects has been the printing and shipping of more than 5 million books in the Tibetan language and freely distributing them to Tibetan monks, nuns and lay people in exile throughout the Himalayan region.

We have openings for people with the following skills/interests:

-Graphic designer

-Web developer

-Development & Events Coordinator

-Administrative Assistant

-Marketing & Communications Coordinator

-Grant writer-Seamstress for Prayer Flags

-Social Media Manager

This Work Study Program provides healthy, vegetarian meals, a private or shared room in a community setting, a small stipend and is located at the Nyingma Institute in the Berkeley hills next to UC Berkeley. Free classes on meditation, Kum Nye, Tibetan yoga, Tibetan language, Tibetan Buddhism and other classes are available. You need not be Buddhist, so long as you are open to working and living in a Buddhist community. All levels of experience are welcome.

Volunteers 9:00 am - 5:00 pm, Monday - Friday and Saturdays from 9:00 am - 1:00 pm. A minimum commitment of six months is required. The Buddhist tradition has always emphasized community, the Sangha, one of the three foundations of the path.


  • How can we support each other on the path to Awakening?

  • How can we share by example what we are learning?

  • How can we contribute to the preservation and transmission of the Tibetan Buddhist lineage and share with the world what this 1400-year old tradition has to offer?

If these questions inspire you, we invite you to explore them in an immediate, embodied way by participating in Tibetan Aid Project’s Work Study Program.

 

For More information contact:admin@tibetanaidproject.org 


See full job description

“If you love the beauty industry, you'll love working with us!”    

Solé Salon and Spa located at the Bay Street Shopping center is currently hiring one full-time retail concierge coordinator.

We are an AVEDA lifestyle salon in search of a candidate with exceptional customer service to greet our retail and salon guests. We are looking for an individual who is comfortable with touch and will enjoy pampering our guests by offering a high-touch experience utilizing AVEDA's principles of retailing. Responsibilities include, but not limited to:

Point of Sale operations

Scheduling appointments for our guests in-house and/or on the telephone

Make-up consultation and application

AVEDA product recommendation and experience-based selling

Keeping retail area stocked, organized and immaculate

Managing weekly AVEDA ordering and delivery

End of Day closing procedures

Resolve challenges in an eloquent manner

Detail oriented that can handle administration tasks such as reporting, scheduling, reconciliations, office supply replenishment

Fashionable and enjoys changing hair and make-up

Friendly & charismatic

Self motivated

Assist in organizing new and creative ideas to attract customers

Train and assist the retail concierge team members

Cash management and account reconciliation

Must be able to work one full weekend day and occasionally both weekend days when retail concierge team members are on vacation

One year experience in a retail, salon or spa environment

Local area residents need only apply

$16.50 an hour with monthly retail bonus and performance bonus potential

The work schedule needing to be filled will be Wednesday through Saturday, rotating two additional Sundays a month.

We look forward to meeting you! 


See full job description

ZAZA is a busy and upscale spa that specializes in nails, skincare and lashes in South Park. And we serve delicious wine and bubbly!

We are looking for an energetic front desk gal who loves to give great customer service.

Job Description/Qualifications

*Great customer service skills and professional demeanor.

*Manage and coordinate front desk schedule and activities.

*Maintain a working knowledge of all services and products offered by the spa.

*Greet and correspond with customers.

*Answer phones and schedule spa appointments.

*Sell retail products.

*Open and Close Spa.

*Coordinate work schedule & appointments for nail technicians and estheticians.

*Offer the highest level of personalized service while maintaining a positive attitude.

*Must be able to work weekends, evening and some holidays.

*At least 2 years in salon, spa or retail customer service experience.

*Assist with social media and spa events.

Hourly position with commission and benefits.

For consideration, please email or drop off a resume at 543 2nd Street San Francisco. 

Job Type: Part-time

Required experience:


  • customer service: 1-2 years

Job Type: Part-time


See full job description

Beau & Bella A Modern Day Spa in San Ramon is looking for 1 Full -Time & 1 Part-Time Time Spa/Guest Coordinator with an amazing personality! The spa is opened 7 days a week from 10 am to 6 pm on Saturday - Monday and 10 am to 7 pm on Tuesday - Friday. Full-time hours will be provided for a minimum of 35 hours per week and Part-time hours will be provided for a minimum of 16 hours per week.

This position is ideal for someone wants to learn all fun things about the spa business. We provide all of our employees with a friendly, team-oriented work environment with service perks. If you are passionate about helping others and being surrounded by all things beauty, we want to meet you!

Job Description/Qualifications

*Great customer service skills and professional demeanor

*Maintain a working knowledge of all services and products offered by the spa

*Greet and correspond with customers

*Schedule spa appointments

*Answer phones, check emails and voicemails

*Sell retail products

*Open and Close Spa

*Maintain cleanliness of the Spa and retail areas

*Perform fun ad-hoc projects

*Multi-task efficiently

*Communicate as a team with the nail technicians and estheticians

*Offer the highest level of personalized service while maintaining a positive, enthusiastic, and helpful attitude

*Must be able to work Fridays & Saturdays, evenings and some holidays

*At least 1-year customer service experience

Hourly plus commission

For consideration, please send your resume to the reply email listed.

Feel free to also drop off a resume at our location.

11040 Bollinger Canyon Road, Suite H, San Ramon, CA

Check us out at www.beaubellaspa.com

Job Type: Part-time & Full-time (must be able to work weekends and holidays)

Salary: $14.50 to $16 /hour (Depends on Experience)

Required experience:


  • customer service: 1 year

  • amazing personality

Job Type: Full-time

Salary: $14.50 to $16.00 /hour

Experience:


  • customer service: 1 year (Required)

Location:


  • San Ramon, CA 94582 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Commission


See full job description

Front Desk Associate Wanted at Top SF Health and Wellness Office

NutraWorks and PostureWorks is seeking an enthusiastic, well organized, and friendly professional to join our team as a Front Desk Associate!

Who We Are

Our office is home to PostureWorks, an advanced spinal rehab and physical wellness center, as well as NutraWorks, our nutritional coaching department. We have brought the best in physical rehab, postural correction, nutritional and behavioral coaching, and exercise under one roof. Our mission is to provide our patients with the means and knowledge to optimize their current and future states of health to be the best possible!

Who You Are

The ideal candidate will have a natural attention to detail and organization, will be an excellent communicator, and can easily balance being friendly and engaging while also standing firmly by office protocols and policies.

Some of the responsibilities include:


  • Greeting patients

  • Scheduling and tracking appointments for 3 different departments: Exercise, Nutrition, and Chiropractic

  • Collecting Payments

  • Reviewing/Tracking Inventory

  • Reviewing insurance

  • Processing Orders

Mandatory Skills:


  • PC literacy


  • Working knowledge of Microsoft Office (Word, Publisher, and Excel)


  • QuickBooks


  • Above average writing skills


Bonus Skills:


  • Social Media experience and regular usage


  • Basic marketing


  • Photoshop or other programs used to create marketing collateral or forms


Please send your cover letter, resume, and responses to the questions below. This role requires strong writing and problem solving skills so we’d like to understand your writing and response style.


  1. Please give an explanation as to why you believe you would be an asset both to our company and to our patients.


  2. At NutraWorks, our cancellation policy is stated on both our appointment confirmation and our reminder emails, and reads as follows:


A 24 Hour Cancellation Policy for all appointments at Nutraworks shall be maintained. Please be advised that if you should cancel or reschedule an appointment with less than 24 hours notice, you will automatically be billed a cancellation fee of $25. If you do not call to cancel or reschedule a missed appointment a no call no show fee of $45 will be charged automatically.

A woman named Allison typically arrives on time each week for her recurring 6pm appointment on Wednesday evenings. This week however, she sends an e-mail on Wednesday morning, asking to cancel her appointment for the evening due to an unexpected meeting that she needs to attend for work. Later on in the day, she e-mails once again, this time to express her frustration and anger at having her account charged. How would you respond to this situation and what would be your response to Allison?

 3. You receive the following e-mail:

Hi! I have walked by your office a few times but haven’t been able to stop in and check out what it is that you do at NutraWorks and PostureWorks. Can you give me a little information?

Thanks,

Michelle

 

Please respond within the Cover Letter of your Localwise job application.


See full job description

Wong, Chang & Yang, LLP, a busy, high-caseload boutique litigation firm is searching for an English AND Mandarin speaking Front Desk Receptionist. Applicants must be self-motivated, friendly and welcoming, quick on their feet, and able to multi-task in a fast-paced office environment. Your primary duties include:  


  • running the front office, phones and calendar system

  • communicating with clients 

  • preparing and translating client correspondence

  • file organization, management and copying

  • conducting client intakes

  • monitoring case statuses

  • various legal administrative duties

 **Position REQUIRES fluency in Mandarin AND English, Cantonese a plus.** 

QUALIFICATIONS 


  • able to work in both English AND Mandarin (fluency in Cantonese a plus)

  • holding valid employment authorization 

  • holding valid driver's license (preferred but not required) 

Applicants who do not meet the above criteria will not be considered. No recruiters.   


See full job description

Description

Neurobehavioral Systems, Inc. is a small company in downtown Berkeley that produces specialized software for neuroscience research and medical applications.We are seeking a highly organized and responsible office manager who will manage the day-to-day operations of our organization and keep things running smoothly. This position requires you to work independently with little supervision on a wide range of tasks. The position is approximately half time.

Responsibilities


  • Bookkeeping, report generation, payroll administration

  • Sales support and vendor relations

  • Bill paying, filing, and general office management

  • Scheduling meetings, trade shows, and other events

  • Assisting with technical support

Qualifications


  • AA, BA or BS degree preferred

  • Three years prior experience in a managerial position, including duties similar to those described above

  • Proficient computer skills and technical knowledge of various types of office equipment/software

  • Proficient accounting knowledge/experience (experience with QuickBooks preferred)

  • Excellent verbal and written communication skills

Compensation and Benefits


  • $20 – $25/hour commensurate with experience and qualifications

  • Benefits include paid holidays, vacation, sick days, retirement, and health care

Job Type: Part-Time, 20-29 hours weekly, Monday-Friday 


See full job description

Construction Company is looking for an experienced Secretary to work between 20-40 hours per week Monday-Friday in our Richmond office. 

This position will manage the day to day of the office.

 

We are looking for someone who is friendly, detail oriented, and possesses a professional and polite phone voice. 

Hourly wage is based on experience. We value and encourage excellence in our employees.

 

The ideal job candidate will have expertise in the following areas:

 

  Excellent spelling and grammar skills

  Excellent phone and customer service skills

  Ability to multi-task in a fast-pace environment

  Intermediate to advanced skills with Microsoft Word and Microsoft Outlook 

  Intermediate to advanced skills with internet

  QuickBooks accounting software (experience preferred, but not required)

 

Experience working in a construction office is a bonus, but not required. 

 

Job duties include answering phone calls, assisting clients and general contractor with scheduling appointments, preparing estimates and proposals to e-mail, scheduling roofing and construction work and filing. Duties will also include invoicing and some work with accounts receivables. 

 


See full job description

Research lab is looking for a temporary, part-time office assistant to perform office related tasks (e.g., basic office administrative tasks, scheduling appointments, greeting and guiding customers or guests, copying documents, so on). The ideal candidate is professional, hard-working, motivated, detailed-oriented, reliable and timely, and respectful. 

Below is a summary of requirements: 

● Education: Community college degree (minimum) 

● Strong computer skills, including expert knowledge of Microsoft Office and Excel 

● Organized, very detail-oriented and able to prioritize tasks 

● Ability to learn new tasks and concepts quickly and comprehensively 

● Proven ability to work independently with minimal supervision in a quiet environment 

● Excellent work ethic 

● Excellent communication skills, including written and oral 

● General administrative support experience (filing, making copies) 

● Customer service experience 

● Friendly, professional and responsible 

● Ability to speak a language other than English a plus 

Starting pay rate: $17/hour 

Hours per week: 10 – 20 hours, to be determined (flexible availability preferred) 

If interested, please submit a current resume and contact information to raposition@humintell.com, along with names and contact information of at least three (3) references and a listing of your availability for work (Monday through Friday). Applicants who do not provide this information will not be considered for the position. 

Applications will be reviewed for possible interview and selected applicants may be contacted for interview. No reply will be made unless an applicant is selected for interview. Applications will be reviewed as they are received and the position may close at any time.


See full job description

Position Summary: The primary responsibilities of the Events Coordinator and Administrative Assistant are to plan and lead SJND’s fundraising, alumni, and other campus events as needed, and to provide administrative assistance support for ongoing projects in the Advancement Department. This position requires an individual with a thoughtful, professional and responsible demeanor, who can thrive in an ever-changing environment. The role requires someone who is a self-starter, who is flexible and who is comfortable multi-tasking. The role requires someone who is effective managing teams of volunteers as well as working collaboratively with various school departments. 

Administrative Duties:


  • Provide administrative assistance and project support to the Advancement department.

  • Assist the Development Associate with data entry projects.

  • Manage the Advancement department’s student and summer interns as well as other office volunteers.

  • Lead the coordination and production of department mailings. 

  • Support the Assistant Principal of Institutional Advancement with clerical tasks related to administration of the school’s endowment fund.

  • Take minutes at Advancement and school committee meetings as needed.

  • Organize and maintain Advancement department records, office files, office supplies and other materials as necessary.

  • Organize Advancement Department events supplies and archival storage spaces.

Event Planning:


  • Partner with Assistant Principal and volunteer steering committees to develop and implement fundraising goals and secure sponsorships and donations for the school’s two largest annual fundraising events.

  • Bring creative ideas and strategies to help achieve fundraising and community building goals. 

  • Works with Advancement staff and other schoolwide staff in the planning of alumni, donor and other events as needed.

  • Works with marketing staff in the production of event invitations, digital and print.

  • Manages event registration and the auction software.

  • Organizes event meetings – volunteer recruitment, kick-off, training, logistics.

  • Recruit, train and manage volunteers and volunteer committees to ensure successful implementation of events including delivery of sponsor benefits, food service, entertainment and speakers, and staging.

  • Secures all school site resources, catering, rentals, licensing and staffing needed for successful events. 

Skills and Qualifications: 


  • Bachelor’s degree or higher required

  • Motivated by mission, enjoys implementing fundraising and sponsorship strategies for events, and meeting and exceeding revenue goals to drive support for mission 

  • Demonstrated ability to be creative, flexible and well-organized 

  • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

  • Successful experience working with volunteers desired 

  • Detail oriented and highly organized, while maintaining perspective and understanding the big picture 

  • Excellent communication and interpersonal skills 

  • Proficiency in Microsoft Office applications, additional competence in Adobe design programs desired 

  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel 

  • May be required to lift and/or move up to 25 pounds

  • Position requires the flexibility to work evening and weekend hours 

This is a full-time position. Salary is competitive and commensurate with experience. The benefits package is excellent and includes professional development opportunities.

To Apply:

Please submit a resume and cover letter. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community.


See full job description

Position Summary Pacific School of Religion (PSR) is seeking an Administrative Coordinator to perform a wide range of duties to support the Office of Academic Affairs, Assistant Dean of Academic Affairs and Registrar, and the Vice President for Academic Affairs and Dean of the Faculty. These include serving as first point of contact for the office of Academic Affairs, managing the flow of visitors, answering and routing calls, guiding visitors to the appropriate parties, fielding interdepartmental communications, and performing office tasks, including answering emails, delivering or responding to mailings, and maintaining the highest level of discretion and confidentiality of student and faculty records. They will also analyze office processes and policies, develop creative solutions to problems, answer questions, and take part in team planning and scheduling. To succeed as the Administrative Coordinator, you should be committed to providing attentive support for internal and external parties and ensuring consistent, efficient operations. You should be courteous, analytical, proactive, organized and possess excellent communication skills and be prepared to deal with a diverse and dynamic environment. Familiarity with academic semester schedules, and ability to learn student information systems are required. Applicants are strongly urged to visit our website to familiarize themselves with our institution at https://psr.edu/.   Assistant to Assistant Dean of Academic Affairs and Registrar  Essential duties and responsibilities include the following. Other job-related duties may be assigned. · Provide timely and professional response and support for student course registrations, SONIS inquiries and Moodle for students and faculty.  · Process transcript requests, enrollment verifications, and billing statements. · Post and record student cash and check transactions to student accounts. · Become familiar with information systems at PSR: SONIS, Ellucian Colleague, Izenda, EvalauationKit and Moodle · Support Registrar in course scheduling – collect, review and submit Course Scheduling Information Forms. Post semester schedules. · Review and update sections of the Academic Catalog as needed.  · Administer and collect student evaluations at end of semester. · Manage Title IX and SaVe Act trainings. · Work with Assistant Dean and Registrar as needed to post enrollment to the National Clearing House. · Assist students in scheduling appointments with the Assistant Dean and Registrar. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Assistant Dean and Registrar in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Assistant Dean and Registrar · Provide support for major projects: grades, graduation, diploma processing, etc.   Assistant to the Vice President for Academic Affairs and Dean of the Faculty Essential duties and responsibilities include the following. Other job-related duties may be assigned.  · Manage, calendar and track the Dean’s schedule. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts. · Plan, organize, coordinate, and direct office workflow in the office of the Vice President for Academic Affairs to ensure that timelines are met; coordinate and oversee projects as assigned by Vice President and Dean. · Receive, process, secure signatures, and appropriately route paperwork, including hiring documents, requisitions, and requests for payment, received by the Office of the Vice President. · Prepare agendas, meeting calendar and back-up materials; attend regular and special meetings, record and prepare minutes, distribute minutes and maintain official records of agendas and minutes. · Maintain accurate email lists (work with Endsight), onboard/offboard faculty and visiting scholars. · Anticipate needs and initiate activity to resolve minor problems. Respond to, and assist, the Vice President in resolving difficult and sensitive inquiries, complaints, and requests for information and assistance. Compose correspondence on own initiative on matters not requiring personal responses of the Vice President and Dean. · Provide administrative support to the Dean (and Accreditation Liaison Officer) in preparation of required reports; review and disseminate information and resources; coordinate team visit (schedule, reservations, meals, supplies, computer access, etc.); serve as the liaison to the Evaluation Team during its visit. · Make comprehensive travel arrangements and prepare documentation for travel requests and reimbursements.  

Preferred Qualifications    · 2+ years general administrative experience, or equivalent combination of experience and college level education   · Strong attention to detail, organization, flexibility, and resourcefulness.   · Ability to work at a rapid pace, ability to communicate clearly, and prioritize conflicting needs.   · Ability to handle matters expeditiously, proactively, often with deadline pressures.   · Exceptional oral and written communication skills with the ability to effectively support and serve a diverse population.   · Advanced knowledge of Microsoft Suite with emphasis in Word and Excel, internet browsers and email usage. 4  · Have experience with Student Information Systems (SONIS preferred) and Learning Management Systems (Moodle preferred).   · Familiarity with the academic enterprise within a graduate educational institution and demonstrated knowledge of key issues, concepts, trends, and policies in higher education.   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  · Vision – close vision and ability to adjust focus for word processing · Hearing – ability to hear verbal communications and to carry on telephone conversations · Clear Speech – ability to communicate clearly to others as essential part of job function · Lifting/Carrying – occasional lifting and carrying of files and printed material up to 25 pounds · Pushing/Pulling – ability to push/pull desk and filing cabinet drawers · Sitting – ability to sit for long periods at computer and during meetings · Reaching – ability to reach above shoulder, below shoulder and at arms’ length · Manual Dexterity – ability to manipulate a computer keyboard and paperwork/files    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is indoors. Frequent face-to-face contact with staff, students, faculty and visitors. The noise level in the work environment is quiet. No extreme temperatures are present in the work environment. Including, but not limited to: Phone, personal computer, printer, fax machine, calculator, photocopiers, and shredder.   If you are independent yet collaborative, have a phenomenal appreciation for details and an advanced understanding of what's required to create a diverse and inclusive work environment, this position may be the right career opportunity for you!   

 Excellent benefits v Health, vision, and dental v Generous vacation and holidays v 37-hour workweek  


See full job description

Office Administrator

Berkeley, CA

We’re looking for a resourceful and motivated Office Administrator for our fast-paced Berkeley office. As the Office Administrator, you will help organize and coordinate the daily operations for our Berkeley Headquarters and our other remote offices. In this role, you’ll be responsible for supporting the team in three key areas; reception, office and facilities management, and executive support. We are looking for candidates with experience in creating and maintaining an excellent work environment, that helps foster an efficient, engaging employee experience for our prized Ripplers, and a partner to our executives who can help them manage their day-to-day activities.

Responsibilities


  • Be first point of contact and provide support to all vendors, visitors and guests

  • Oversee the snack and office supply programs by ensuring items are fully stocked and that monthly costs are within budget

  • Maintain cleanliness of the office


    • Kitchen Duties: Empty dishwasher, stock refrigerator, clean counters, service coffee machine, receive and put away grocery deliveries

    • Conference Rooms: Organize, tidy, dust, and prepare for upcoming meetings, cleaning whiteboards, restocking supplies

    • Common Spaces: Organize, stock office supplies, and tidy



  • Organize office operations and procedures; identify opportunities to streamline and improve office practices and implement new approaches

  • Organize and plan company events such as lunches, happy hours, holiday parties, and off-sites

  • Uphold Ripple values by and ensuring they are reflected in our office operations environment

  • Assist with new hire logistics and onboarding all new Ripplers

  • Support People Operations with offboarding logistics for departing Ripplers

  • Partner with People Operations to uphold and revise office policies as necessary

  • Schedule company meetings and coordinate agendas

  • Manage the front desk and our front desk cover calendar

  • Coordinate with IT department in asset management and information management practices

  • Manage relationships and work orders with vendors, service providers and property management.

  • Develop and implement a preventative facility maintenance schedule.

  • Develop and ensure Ripple’s safety and security practices are in compliance with necessary health and safety standards

  • Oversee all facilities maintenance, repairs and renovation projects

  • Manage Ripple Leadership Team’s schedules, calendars and appointments

  • Coordinate all Board Meetings and Calls

  • Support Leadership Team with administrative tasks

  • Assist with Travel

  • Prepare and manage expense reports for Leadership Team

  • Partner with People Ops team on ad hoc projects and events

Qualifications


  • Self-starter, strong work ethic, ability to work without supervision as well as under direct supervision and have the ability to be trusted to work independently

  • Proven office management, administrative and executive assistant experience

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem-solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Willingness to step up and help out wherever needed

  • College Degree preferred, 3-5 years’ experience working in a similar or related role

  • Proficient in G-Suite and Microsoft Office (Word, Excel, Outlook, PowerPoint)

  • Job may involve lifting up to 35 lbs

  • This position involves walking, standing, bending and lifting


See full job description

Raven & Rose is looking for a New Talent stylist that will be building their skills while assisting the daily operations of the salon... Do you work well with a team? Are you creative and passionate about your craft? Are you eager to learn and ready to immerse yourself in the industry? If you thrive working in a high-spirited, fun, and Eco-friendly environment you may be a fit for us. 

 

We are looking for friendly, responsible, goal-oriented people to join our team. It is our highest priority to offer clients a welcoming salon experience that goes above and beyond. We offer the following benefits for our stylists:


  • Competitive pay + retail sales incentives

  • Paid Time Off & 401k retirement package

  • Continuing education and in-salon classes

  • Advancement opportunity

R&R is an Aveda/Davines salon located in a great walking neighborhood packed with darling boutiques and restaurants. This is a perfect location for new stylists looking to build their skills and establish a strong clientele. Work in a relaxed, friendly, and fun environment. Plentiful parking and conveniences all around, it's a favorite go-to neighborhood for many locals in Albany, Berkeley, El Cerrito, and Richmond.

 

If you're ready to join a creative, drama-free, and welcoming team email your resume - must have current California license.


See full job description

Program Assistant – Bayview, SF

Renaissance seeks an energetic, detail-oriented Program Assistant to join our Bayview team, located in San Francisco, CA.  Our ideal new colleague engages enthusiastically with clients and the public, takes pride in the work that we do, and is passionate about economic development through entrepreneurship.  They will support smooth administration of our programs and services for the Bayview and southeast San Francisco communities.JOB TITLE: Program Assistant, full-time, non-exempt

REPORTS TO: Renaissance Bayview Center Director

LOCATION: Bayview, San Francisco, CA


  • Support the administration of multiple programs and services on- and off-site, including but not be limited to: class scheduling & registration, and other administrative aspects for program success;

  • Assist in creating and preparing various types of marketing content and material for social media distribution, press release, classes and workshops and funding opportunities (e.g. website content, flyers, fact sheets etc.);

  • Maintain program and community resource calendars both online and in the office.

  • Process invoices from consultants, vendors and other service providers.

  • Provide occasional evening support for classes, workshops, and events

  • Be informed about Renaissance programs and services, staff and event schedules, to provide information and assistance to clients, donors, community partners, and other staff.

  • Collect and input client program data to monitor program success and address grant requirements.

  • Assist in monthly, quarterly and annual program reports and data collection

  • Provide regular program progress reports, including snap shots of year to date activity.

  • Serve as the point of contact for tenants in our incubator program and facilitate maintenance, appliance and equipment repairs, coordinating with Facilities and Operations team colleagues in Renaissance SoMa location.

  • Process tenant payments and monitor and maintain account balances, coordinating with Renaissance Finance team in Renaissance SoMa location.

  • Field client inquiries, registrations for programs, and direct building guests and visitors

  • Detail-oriented, creative thinker with effective project administration skills

  • Self-starter, with the ability to take initiative and perform a variety of assignments

  • Proficiency with Microsoft Office (MS Word, Outlook and Excel), and various social media

  • Experience in marketing and outreach

  • Demonstrated passion for working in diverse communities; Strong background or interest in community development and entrepreneurship

  • Data collection and analysis experience and appreciation

  • Experience in small event organization – workshops, classes, graduations – to ensure smooth activities.

  • Spanish speaking preferred but not required

  • Bachelor’s Degree or equivalent experience

This full-time, non-exempt position includes a competitive salary ($45,000 – $50,000 annually) based on experience with benefits that include medical and dental insurance, 401K, paid time off, and holidays.

Please send cover letter and resume attn: Marcus Tartt, Renaissance Bayview Center Director, to jobs@rencenter.org.  Please note “Bayview Program Assistant” in the subject line of your email.  No telephone calls or personal inquiries please.

Renaissance believes in the dignity and rights of all persons. We consider all qualified applicants for employment and complies with the San Francisco Fair Chance Ordinance in addressing arrest and conviction records in hiring decisions.  Renaissance is an equal opportunity employer committed to diversity and inclusiveness with respect to age, AIDS/HIV status, ancestry, color, creed, disability, domestic partner status, ethnicity, gender identity (transgender status), marital status, medical condition, national origin, race, religion, sexual orientation, physical abilities, height and weight, and veteran status. Renaissance Entrepreneurship Center (Renaissance) is a 501(c)3 not-for-profit social impact organization. We have been building better communities for 34 years by helping to bring thousands of small businesses to market, transforming the lives of their owners and creating sustainable jobs, economic vitality, and vibrant neighborhoods. Renaissance operates four program centers and multiple off-site programs throughout the San Francisco Bay Area; this person will join the Renaissance Bayview team.


See full job description

Job Description


 


SVS seeks a high energy, personable, and friendly full time customer service representative. Our growing coffee roasting company is looking for the perfect person to fill this vital roll. The ideal candidate is well organized goal oriented person who can executed goals and communicate clearly with customers and management.


This position reports directly to the VP of Success. Our office hours are M-F 7am-4pm.


Duties include:



  • Answering the phone

  • Taking customer orders

  • Calling customers to check on status

  • Maintain relationships with clients

  • Schedule service calls

  • Schedule facility tours

  • Welcome clients to the facility hospitably


  • Clearly communicate with production staff

Requirements:



  • Must be well organized

  • On time

  • Able to execute weekly and quarterly goals

  • Have a good understanding of Microsoft Office (Word & Excel)

  • Have a warm and friendly personality

  • Must be able to operate under a fast paced environment

  • Quickbooks experience is required

  • MUST BE A PEOPLE PERSON AND A TEAM PLAYER


 


Company Description

SVS Group Inc. is a company that focuses on getting skilled individuals into a position that can develop into something long-term and permanent placement.


See full job description

About Us

Description

Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay to meet Pyramid Hotel Groups' high standards of quality.

The Front Desk Agent will:

  • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions.
  • Complete the registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. Promote Hotel's marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Requires continual standing and movement throughout front office area.
  • Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, travellers checks, and other forms of payment. Convert foreign currency at current posted rates. Perform accurate, moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.
  • Promptly answer the telephone using positive and clear English communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.
  • Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.
  • Remain calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.
  • Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc.  Take ownership of guests challenges and follow through to ensure guest satisfaction. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.

Other:

Regular attendance in conformance with the standards, which may be established by Pyramid Hotel Groups from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Upon employment, all employees are required to fully comply with Pyramid Hotel Groups rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.

  • Summon bell-staff assistance to escort guests to their rooms as appropriate.
  • Provide safety deposit boxes for guest by pulling the box from the vault and carrying it to the customer. File access slips in room order.
  • Operate facsimile machine to send, receive, and log incoming transmissions. Notify guests of incoming faxes using the message function of the computer.
  • Use the photocopier to make copies of items as required.
  • File registration cards in room number order.
  • Retrieve registration cards from the files for each check out.
  • Other duties as assigned by the supervisor such as assisting PBX operators or reservations agents.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
  • Ability to stand and move throughout front office and continuously perform essential job functions.
  • Ability to read, listen and communicate effectively in English, both verbally and in writing.
  • Ability to access and accurately input information using a moderately complex computer system.
  • Hearing and visual ability to observe and detect signs of emergency situations.
  • Experience with Galaxy systems is a plus but not required. 

Requirements

Education:

High school diploma preferred.

Experience:

No prior experience required. Prior hospitality experience preferred.

Licenses or certificates:

No special licenses required. Individuals are required to meet the minimum bonding standards.

Grooming:

All employees must maintain a neat, clean and well groomed appearance (specific standards available).

Other:

Applicants with additional language skills preferred.


See full job description

Job Description


The front desk agent is responsible for checking guests in and out, posting room charges, filing daily guest folios and organizing paperwork, balancing all charges for the day, answering phones, handling guest needs, helping other departments, getting breakfast started, preparing daily reports, communicating with all shifts, walking property and several other duties. 


Housekeeper's duties include but not limited to:



  1. Clean up to Hotel standards in all areas of the Hotel.


  2. Communicate to Supervisor, Housekeeping Manager or General Manager when recovering any and all lost and found items.


  3. Effectively work with team members to accomplish assigned tasks each day.


  4. Follow all instructions when filling spray bottles with cleaning chemicals; never mix chemicals.


  5. Work in a safe manner to prevent injury to yourself, other staff members or our valued guests.


  6. Maintain organization and cleanliness of maid closets, guest laundry areas and corridors.


  7. Watch for safety hazards and report them immediately to your Department Supervisor.


  8. Perform other duties as directed, developed or assigned.



*** This position requires the ability to work a flexible schedule; including weekends and holidays.***


Qualifications


Requirements include basic reading, writing and math skills and some housekeeping experience is preferred. You may be required to work weekends, and/or holidays. This job requires ability to perform the following: carrying or lifting items weighing up to 50 pounds and pushing and/or pulling approximately 100 pounds, frequently standing up and moving about the facility, frequently handling objects and equipment to maintain the facility, frequently bending, stooping and kneeling


This is a rotating position.  This person is expected to be trained and perform tasks that are required for both positions.



See full job description

Hilton Oakland Airport is looking for a Full-Time Front Desk Agent to join their amazing team!

Great working environment and plenty of options to move up within the hotel and company.

Full availability to work any shift weekdays, weekends, & holidays (including overnight).

The position includes Competitive Wages + Great Benefits + Travel Discounts + and More!

We were rated #1 out of 100 Best Companies to Work For in 2019 by Fortune Magazine.

APPLY NOW!

What will I be doing?

As a Front Desk Agent, you would be responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:


  • Greet guests and complete the registration process to include, but not limited to, inputting and retrieving information from the computer, confirmation of guest information and room rate, selection of rooms, coding electronic keys, promoting marketing programs, providing a welcome packet and ensuring guest knows location of room and/or has a bell person accompany him/her

  • Assist guests with check-out including, but not limited to, ensuring rooms and services are correctly accounted, using the point-of-sale system, handling money, processing credit and debit cards, accepting and recording various forms of payment, converting foreign currency, making change and processing gift certificates and cards

  • Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries

  • Use up-selling techniques to promote hotel services and facilities and to maximize room occupancy

  • Respond to guest inquiries and requests and resolve issues in a timely, friendly and efficient manner

  • Field guest complaints, conduct research and resolve and negotiate solutions for guest satisfaction

  • Receive, input, retrieve and relay messages to guests




See full job description
Previous 1
Filters
Receive Front Desk jobs in Washington, DC in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy