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Jobs near Saratoga, CA “All Jobs” Saratoga, CA

Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Job Description


Reception Job Summary:
This customer service role is a full-time position where you may be responsible for a wide range of duties varying from recording simple patient demographic information to verifying insurance eligibility. This position is a great opportunity for Healthcare Administration professionals to get your foot in the door with one of the top medical centers nationwide and start building a career where your effort and compassion truly will help others!
Your day-to-day will include:



  • Interviewing patients to collect basic demographic information and financial/insurance data.

  • Entering authorization and insurance verification into the digital records system.

  • Working with treating team and other departments to resolve complex authorization requirements.

  • Maintaining proficiency and compliance with all infection control, health, and safety policies.

  • Performing other administrative or data entry duties as required.


What we are looking for:



  • Customer service or administrative experience in healthcare preferred.

  • Experience with EPIC Systems EMR software a plus.

  • Ability to operate basic office machinery and navigate a computer proficiently.

  • Basic knowledge of medical terminology.



#NCR

Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top hospital systems across the nation to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity; that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description

Dental Assistant/Front Desk Duties: Assisting chair-side,taking records,impressions,x-rays(Digital DEXIS),using computers to update electronic patient records(DENTRIX)
Checking Insurance eligibility,confirm appointments etc Spanish speaking a plus


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Job Description


 


Bay Systems in Palo Alto


Administrative Assistant / Office Assistant


This role is on site and not remote. 


This important position is the front desk and first contact a visitor/guest/customer will meet and is also the initial representation of Bay Systems image. The expectation is to maintain professionalism at all times. Qualities include: attentiveness, a well-groomed appearance, initiative, maturity, tact, diplomacy, respect for confidentiality and discretion, and a positive attitude.


Job Duties:


· Welcome visitors by warmly greeting them, in person, or on the telephone;


· Answering or referring inquiries-Take and relay messages-


· Coordinate mail flow in and out of office-


· Collect and distribute parcels and other mail-


· Perform basic clerical duties, which will include scanning projects-


· Making coffee, restocking refrigerator and snack items throughout the day; tidying up, and other duties as needed.


· Loading copy and printer machines twice daily (or more if the office is really busy);


· Ordering office supplies as needed-


· Various other duties as assigned, e.g., calling Landlord for office repairs, copy machine rep when machine is down, etc.-


· Maintaining a log of phone calls and Mail-Helping set up various meetings, which can include setup and breakdown of lunches.


· Tracking Executive Travel and file Travel/Expense reports for two executives.


REQUIREMENTS:



  • 1 to 3 years Office Experience

  • Clear Communication Skills (Written and Oral)

  • Minimum, High School Diploma, some College preferred

  • Experience in the government sector is desirable

  • Must be a team player and proactive

  • Strong interpersonal skills

  • Extremely organized and can multi-tasking skills

  • Desirable personality and excellent work ethic

  • Able to interact with and respect professionals at all levels

  • Microsoft Office proficient on MacOS


Due to likely regular Gov't Facility attendance, US Citizenship or Green Card is a work authorization requirement for this position.


Company Description

Bay Systems is a Aerospace & Defense Federal contractor and University of California Contractor in San Francisco Bay Area with an expanding client portfolio, including Dept. of defense, Dept. of Energy, NASA etc. Currently, we represent one of the fastest growing enterprises in the Applied Sciences and information technology field.


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Job Description


Royal Shaving Parlor is a fast paced barbershop seeking energetic and reliable professional to run our front desk. This position includes handling phone calls, managing booking, greeting customers and checking them out. Other tasks would include inventory management, stocking, sweeping hair, general cleanliness and organization of the facilities. We're looking for someone that is a team player and willing to put in a hard days work to keep everyone on schedule. and This is a great opportunity for those seeking customer service experience in a fun and creative environment.


For more information about our business, check out www.royalshavingparlor.com or @royalshavingparlor.


Company Description

In 2015, a father and son, Dino & Cole, set out to open a family-owned, local barbershop. Their goal was to open a shop that bridged the gap between modern, high-end haircutting and the traditional barber trade. Named after the original Barbershop in Los Gatos from the 1900's, Royal Shaving Parlor exists today as a common place for the people to meet and be refreshed from a long day of work. A place where anyone can come in and be part of the barber experience.

We build our passion for the art of barbering through our commitment to our customers. Our team is dedicated to providing the ultimate customer experience and delivering high-quality results. As we continue our journey in the barbering world, we are growing our team, expanding our skillsets, and advancing in our trade. We a proud to bring true barbering to our community. We strive to innovate, learn, and raise the bar in our industry.

For more information about our business, check out www.royalshavingparlor.com or @royalshavingparlor.


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Job Description


 


Are you excited to help people?


Have you ever gone out of your way to make someone feel appreciated?


Do people tell you that your smile brightens their day?


In other words:


Do you make people happy?


A career in the hospitality industry may be right for you!


The Hampton Inn by Hilton, in Fremont CA, is looking for energized and enthusiastic candidates for full and part time Front Desk Positions. We are interviewing for all positions. Specifically, we are hiring for evenings (2pm-10pm), Sunday through Wednesday, and mornings (6am-2pm) on Saturdays and Sundays.  Consistent availability on these days is required, and previous hotel or customer service experience is preferred.


Front desk agents are responsible for providing a high quality service experience, as it pertains to checking in/out of hotel guests; taking hotel reservations; and performing concierge services in a gracious and professional manner.


"It has been, and continues to be, our responsibility to fill the earth with the light and warmth of hospitality." –Conrad Hilton


Position Described in Detail. Our Front Desk Agents will be expected to:



  • Check-in and check-out hotel guests in a confident, professional, and friendly manner.

  • Anticipate guests’ needs, respond promptly and acknowledge all guests.

  • Provide gracious and efficient telephone service. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.

  • Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals.

  • Ensure proper credit card procedures are followed at all times.

  • Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift.

  • Inform guest of any messages, mail, faxes, etc. received for them.

  • Effectively explain our services and amenities of the hotel to guests.

  • Take record and relay messages accurately, completely and legibly.

  • Accept and record wake-up call requests.

  • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity deliveries).

  • Provide Concierge service - fluent knowledge of local restaurants, special events, city attractions, and guest amenities.

  • Be knowledgeable of hotel fire and emergency procedures.

  • Keep the front desk as well as lobby areas clean and well organized during your shift.

  • Legibly document maintenance needs, and explain them to Hotel Engineer.

  • Maintain complete knowledge at all times of:

  • All hotel features/services, hours of operation.

  • All room types, numbers, layout, décor, appointments and location.

  • All room rates, special packages and promotions.

  • Daily house count and expected arrivals/departures.

  • Room availability status for any given day.


Qualifications:



  • At least 6 months experience in a similar capacity is preferred.

  • Be able to work in a standing position for long periods of time (up to 8 hours).

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

  • Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers and management.

  • Ability to accurately compute and manipulate mathematical calculations for guest paying in cash during check out.

  • Ability to solve practical problems and deal with a variety of guest complaints in a professional manner.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience and understanding.

  • Ability to work well under the pressure of check-in/check-out of guests and handle multiple tasks at once.

  • Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.

  • Punctuality and regular and reliable attendance.

  • Honesty and Integrity

  • Required education: High school or equivalent


Extra Qualifications:


We are most interested in candidates with these qualifications:



  • Over one year of experience in the hotel industry, preferably at the same property.

  • Completely open availability to cover shifts, and a willingness to take on extra shifts

  • Current certification to run the OnQ program, or certification within the last 2 months.

  • Can commit to working for at least one year in the current position.


 


Salary is dependent on experience.



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Job Description


Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Job Description


We are seeking a Front Desk Clerk to become a part of our team! You will accommodate patrons, as well as identify areas of improvement to increase efficiency.


Responsibilities:



  • Register and assign rooms to guests

  • Confirm phone and online reservations

  • Respond to guest needs, requests, and complaints

  • Collect payment from departing guests

  • Keep records of occupied rooms and guests

  • Communicate pertinent guest information to designated departments


Qualifications:



  • Previous experience in customer service, front desk service, or other related fields

  • Ability to build rapport with guests

  • Strong organizational skills

  • Excellent written and verbal communication skills


Company Description

We are a small boutique Hotel located in Los Gatos Very close to all bus routes . A very safe and fun place to work.


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Job Description


If you are a lover of fashion, people, and want to be in a fast paced environment, Dustin David Salon is hiring!


We are looking for any outgoing, hard working professional, dedicated to client experience and service.


We are a reputable, high end hair salon in the heart of Los Gatos.  The role of a front desk coordinator is one of the most important positions in a salon.  They are the first person and first impression the client experiences calling and visiting our salon.  They are the voice of our business and a representation of our culture and brand.  Not only is this role important for scheduling and offering a high level of customer service, but they would be managing a high volume schedule. This is an incredible opportunity for a highly self motivated business professional who is interested in the salon industry and who wants to work for a high-end, growing company. You must meet each skill and requirement to apply for this position.


Knowledge and Experience:


- Education: HS Diploma required.


- Prefer at least 5 years experience in either restaurant, hospitality, or retail.  Management or sales experience a plus.


- Strong computer skills


- Must possess a sales driven attitude, detailed work ethic, and ability to multitask.


- Extraordinary customer service skills.


- Cash handling experience a must.


- Strong, articulate speech, flawless communication skills - Excellent interpersonal skills and a pleasant phone presence.


- Be a team player with a friendly and supportive attitude.


- Keen attention to details.


Responsibilities:


- Ensuring execution of all Front Desk Operations, including driving sales, scheduling, Retail Inventory, opening and closing salon, cash register, etc.


- Accuracy of all salon software data inputting. Experience with any scheduling software a plus.


- Reinforcing quality of customer service through excellent Client Relations.


- Communicating and supporting salon's goals, systems and mission.


- Educating and selling clients on services and retail products.


- Promoting cooperation and teamwork in the salon through leading by example.


- Possess a professional appearance.


 


Availability: Part time hours of 25-30 per week with potential of full time. We are open Monday thru Saturday, and your shift will vary during those days.  Must be available to work on Saturday.


 


We offer:


- Team Environment


- Medical, Dental, Paid Sick Leave and 401K if full time 


- Employee discounts on product and services


- Monthly Team Meetings


- Monthly one-on-one meetings to help you in your growth and development


Dress Code is strictly Enforced- all black attire


Company Description

We offer:
Team Environment
Medical, Dental
Paid Sick Leave
401K
Employee discounts on product and services
Monthly Team Meetings
Monthly one-on-one meetings to help you in your growth and development
Employee discounts on all products and services
Dress Code Enforced- all black attire


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Job Description


If you can run a computer, stay organized in a chaotic environment and love to talk to people, this job is for you!  We are expanding and are looking for a people person with strong admin skills, attention to detail and bilingual in Spanish. At least 1 year strong office experience is required.  Past sales or customer service experience is a plus.  You will be a contact point for various other executives so the ability to work with co-workers and execute exact orders is a major part of this job.  You will also be working in patient accounts so must have a good sense of mathematics. 


We will train the right person but they must have an excellent command of the English language and be a fast learner.     We help people get and stay healthy with natural health services such as chiropractic care, massage therapy, nutrition and more.  An interest in natural health is a must.   


This position is 30-35 hours to start. It could go up to 40 if needed. Candidate must be able to work 12-7 PM Mon, Tues, Wed and Friday.  And Saturdays 8:30-2.  These hours are not negotiable.  If this sounds interesting to you, we want to talk to you.


Pay is negotiable based on past experience and skills.  Roughly it will be between 20-24/hour in addition to production bonuses.


We do offer free or discounted health services and products within the scope of our practice as a benefit.


Company Description

Dr. Levine has been a very successful Chiropractor for over 35 years. He manages a busy office with 1 other chiropractor and 1 massage therapist. We specialize in effective natural health care with many different treatment methods in one office. In addition to chiropractic care, Dr. Levine is an expert in nutrition, exercise programs and other aspects of natural health care. We are building a strong team of hard-working, caring people who care about natural health.


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Job Description


Front Desk Receptionist/Night Auditor: Our hotel's Front Desk shifts run from 7am-3pm, 3pm-11pm, and 11pm-7am (Night Auditor). A flexible schedule is a plus, as well as a willingness to train and fill in for any shift as needed. You must be prepared to work weekends and holidays. Front Desk tasks may vary, but include: answering phones, handling inquiries for hotel rates and availability, check in and out of guests, preparing for new arrivals, handle any Maintenance or Housekeeping Requests, secure and process payment for room charges, light office cleaning, filing/copying/scanning documents for employee use or for guest reference, and any other task deemed necessary by Management or other staff. MUST HAVE STRONG BACKGROUND IN CUSTOMER SERVICE!!! Previous hotel experience is a PLUS, but not required. We will definitely train the person with the right attitude and passion for customer service. We are looking for a TEAM-PLAYER to join our family. The right candidate must be very outgoing and positive, "aggressively friendly", mature and responsible, reliable and punctual, familiar with computers/typing, have a professional appearance/attitude, have experience with handling cash/credit card payments, and have a good eye for detail.


For further info contact us in person or by email.



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Job Description


Snap Fitness is seeking an energetic Fitness Sales/Front Desk Associate to join our team. The right candidate will have a fun, upbeat attitude, strong work ethic, a passion for fitness and a desire to motivate others. This job provides opportunity for you to join one of the fastest growing and most exciting fitness companies in the country!


As a Fitness Sales/Front Desk Associate your responsibilities will be:



  • Greeting members and guests promptly, enthusiastically and with a smile to create a friendly positive environment and working with them to ensure continued satisfaction

  • Conducting sales tours and providing proper on-boarding of new members

  • Actively engaging in pursuing new and current leads to increase membership and personal training sales

  • Engaging with local businesses and social media (Instagram and Facebook) to market Snap Fitness to the surrounding community

  • Clerical and facility duties such as: Maintaining the cleanliness of the facility as required by current CDC guidelines.  Responding to phone and email inquiries, and managing member accounts

  • Other duties may vary due to changing county guidelines for reopening


Qualifications:



  • Must be available to work Monday – Friday, and some weekend days. Morning/afternoon/evening shifts are available.

  • Must live locally with reliable transportation

  • Previous sales experience highly desirable

  • Possess excellent interpersonal skills

  • Functional computer skills (Word, Excel, PowerPoint, Box)

  • Solid verbal and written communication skills required

  • Possess a passion for fitness and living a healthy lifestyle


Benefits:



  • Free Gym Membership

  • Earn commission on membership sales

  • Become part of a passionate health and fitness team

  • Work in a friendly community-based environment with flexible hours

  • Room to grow – personal training opportunities, managerial roles



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Job Description


 


Summary:


Seeking full-time assistants to work in the Front Desk offices. The primary hours of coverage may be 8:00am-5:00pm or 9:00am-6:00pm with 1 hour for lunch break and two 15 minute breaks (morning and afternoon), Tuesday to Saturday. There may be varying hours during peak move-out or check-in weekends, and by a project-specific basis.  This will be managed by the Front Desk Supervisor.  This position is starting early May and is expected to end in late September/early October.
 


Duties and Responsibilities (others may be assigned as needed):


• Greet students, staff and other guests when they come into the office
• Answer office phones and respond to questions, referring to the FDS when necessary
• Send out mass email notifications
• Learn and relay complex Housing policies and procedures
• Assist students with lockouts by signing out a board key and/or temporary building access card
• Sign out hand trucks and vacuums, tracking all activity in the respective log
• Provide office coverage during the lunch hours and for meetings
• Notify students via email of any misdirected mail brought into the office
• Prepare keys and other check in materials per instruction of the FDS
• Check students in and out, tracking activity via registration cards
• Assist the FDS with regular key inventories
• Submit in work orders, rekey requests, and other maintenance requests into the system.
• Assist the FDS with quarter-opening and quarter-closing duties, as necessary


 


Requirements: 


Successful applicants will be focused, possess a solid attention to detail, and have a personable and welcoming presence. Strong email, phone, and in-person customer service experience essential. Hotel Front Desk/Concierge experience would be a plus. Clear, concise, effective communication with individuals and groups of diverse backgrounds essential. Must be computer-literate and able to learn new systems quickly. Ability to work in fast paced environment with interruptions throughout the day


 


Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.


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Job Description


COMPANY HISTORY


iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care. iMotion Physical Therapy is ultimate Physical Therapy service office is the best place for our team members to work.


We are a place renowned for exceptional customer service, total professionalism, and warm, compassionate treatment. We have assembled a team of the best and brightest individuals possible.


Most importantly, every member of the iMotion Physical Therapy team shares the same vision and values. We are a company where you know that your work matters – where we make a difference in the lives of everyone who walks through our doors


HOW TO APPLY


We currently have positions available in our Fremont office. Email us your resume with Cover letter (please add * at the beginning of the cover letter in order to get your resume reviewed) today to see if you are qualified to be a part of our team.


POSITION STATUS


Title: Front Desk Receptionist


Status: Part time


Pay: $15-$20/Hour


Job Qualifications


We are looking for an organized, detail-oriented, and hard-working individual with experience in administrative duties. The candidate must enjoy helping others, as this is the main focus of our business. Candidate must also possess excellent verbal and written communication skills, a great eye for detail, and the ability to multitask and work well with others on the team. This candidate must also have good knowledge of MS Word and Excel and a verifiable history of getting things done. Good math skill will be needed for this position.


There is an opportunity of growth in this position.


Job Description


This is a great experience for someone who has administrative skills, enjoys helping people, and is looking to grow professionally. Administrative duties will include providing the highest level of customer service, greeting and scheduling patients, answering phone calls, as well as handling various other administrative tasks. Our company is rapidly expanding and there are many opportunities for advancement.


Key Performance Indicator:


Patient Scheduling


Over the counter collection


Percentage of arrival


Percentage of prescribed visits


Number of Visits


Your performance will be evaluated but not limited to above KPI.


Visit the following link for more information on starting your career with us: www.imotionpt.com


Applications without cover letter and details as instructed in this advertise will be ignored and discarded.


Company Description

iMotion Physical Therapy is Physical Therapist owned privet practice. iMotion Physical Therapy specializes in orthopedic, neurological, vestibular, and balance physical therapy. We pride ourselves in high quality physical therapy with an emphasis on "customer service" with "Patient First" ethics.


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