Jobs near Saratoga, CA

“All Jobs” Saratoga, CA
Jobs near Saratoga, CA “All Jobs” Saratoga, CA

Beach Street Inn and Suites is a medium sized, boutique hotel right in the heart of Santa Cruz

We are looking for a friendly, experienced front desk agent to join our small hotel team as a front desk lead/supervisor. If you love working with the public and helping create a memorable experience for our guests then you might be just who we are looking for.

Responsibilities will include:

Greeting and checking in guests in a friendly and professional manner.

Taking reservations and ensuring that reservations are accurate.

Answer guest questions about the hotel and Santa Cruz.

Handle guest complaints in a professional and courteous manner.

Serve as the hotel concierge, assisting guests with making their experiences of Santa Cruz memorable.

Supervisory duties include:

Responding to and resolving guest complaints.

Ensuring that all front desk checklist duties are completed.

Using problem solving skills to address issues that crop up during a shift.

Job Requirements

The ideal candidate possesses impeccable integrity and takes great pride in producing high quality work.

Minimum 2 years customer service experience required.

Minimum 1 year Hotel Front Desk Experience. Previous supervisory experience preferred.

Position is Full time 30 to 40 hours a week.

Must be available Friday and Saturday evenings.

Candidates must be reliable, friendly, and available to work weekends and holidays.

Must be detail oriented, organized, and able to stay on track while managing multiple responsibilities.

Must be computer literate. Competency in word processing, email, and online navigation is a necessity. Experience working with a property management system a plus.

To apply for this job, please include a resume and cover letter.

Candidates without a resume and cover letter will not be considered for employment.


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The Rio Sands Hotel located in Aptos is currently looking for an experienced Front Desk Clerk to join our team! Our ideal candidate is reliable, responsible, customer service oriented, and enthusiastic to learn. The shift will be swing, 3pm-11pm, and mid 10am-6:30pm, full-time.

Job duties include, but are not limited to the following:

-Answering phones, giving information about the hotel and area

-Booking reservations and mailing confirmations to guests

-Handling guest check ins and check outs

-Collecting money from guests (deposits and balance upon arrival). Cash or credit card

-Daily record keeping of guest account

-Reconciliation of cash drawer

-Making entries in log book.

-Coordinating guest room housekeeping

-Recording maintenance work orders

-Recording Lost and Found items

-Keeping office clean

-Assist Front Desk Manager in day-to-day functions of hotel business

-Ensure that the lobby area is clean, neat and free of clutter

-Setting up, maintaining and cleaning up guest breakfast

-Provide excellent customer service by maintaining a consistent pleasant and professional demeanor

Please submit or drop off your resume if you think that you would be a good fit.

We look forward to hearing from you!


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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.

RESPONSIBILITIES AND DUTIES


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.

QUALIFICATIONS AND REQUIREMENTS


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.

 

HOW TO APPLY:

Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour

Experience:


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)

Location:


  • Redwood City, CA 94063 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Bonuses

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

Setting:


  • Education

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Payroll

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required

  • 8 hour shift


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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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Job Description


We are looking for a front desk person who is energetic, trustworthy, loyal, confident, great customer service to join our dental team. 


Tues-Thursday 8-5


Possible Full time in near future. 


1-2 years experience is helpful.


Willing to train


dentrix ascend software 


treatment plan, checking patient in and out, calling recare, billing, etc


 


 



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Job Description


Cosmetic and Dermatology practice located in San Jose, CA is looking for a strong Front Desk Receptionist with experience in front office duties within a medical setting.


Requirements:



  • Strong Medical Front Desk professional.

  • Dermatology experience preferred but not necessary

  • Strong Medical Front desk experience 

  • Computer experience, scheduling for multi-providers, check-in patients

  • Answer phones and follow 

  • Multi-tasker

  • Scheduling, taking in co-pays

  • Some authorization experience and insurance knowledge


Duties:



  • Greet patients

  • In-take and collect co-pay

  • Answer phones and schedule appointments


Details:



  • Pay: Depending on experience

  • Location: San Jose, CA 

  • Great benefits offered

  • Hours: 8:15 am -6 pm (8hrs daily) Sat work  once in a while 8 am-1 pm


 


#ZR


Company Description

OfficeWorks is a search and placement firm that has been helping people get jobs nationwide since 2002. We are a critical partner helping our clients find top talent in the medical, accounting, and finance industries. Our attention to extraordinary customer service, quality, and speed make OfficeWorks your premier partner. Whether you are looking for top talent or your next career move, OfficeWorks can help you!


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Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Job Description


 


iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care. iMotion Physical Therapy is ultimate medical service office is the best place for our team members to work.


We are a place renowned for exceptional customer service, total professionalism, and warm, compassionate treatment. We have assembled a team of the best and brightest individuals possible.


Most importantly, every member of the iMotion Physical Therapy team shares the same vision and values. We are a company where you know that your work matters – where we make a difference in the lives of everyone who walks through our doors.


HOW TO APPLY


We currently have positions available in our Los Gatos office. Email us your resume with Cover letter (please add * at the beginning of the cover letter in order to get your resume reviewed) today to see if you are qualified to be a part of our team.


Company Description

iMotion Physical Therapy is Physical Therapist owned privet practice. iMotion Physical Therapy specializes in orthopedic, neurological, vestibular, and balance physical therapy. We pride ourselves in high quality physical therapy with an emphasis on "customer service" with "Patient First" ethics. The ideal candidate would have experience working with diverse population groups in regards to diagnosis, treatment plans, and age. Manual therapy certification is plus. New Graduates and PTLA are also welcome to apply.


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Job Description

Provide superior hotel-style customer service to visitors of the Client Guest House at a 24-hour front desk.
CORE DUTIES*:
• Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.
• Coordinate email travel inquiries with internal and external customers.
• Perform routine hotel functions, such as taking reservations and registering and checking out guests.
• Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.
• Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Client community.
• Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.
• Review daily transactions for accuracy; prepare account billing for financial processing.
* - Other duties may also be assigned

MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.
Knowledge, Skills and Abilities:
• Demonstrated accurate cash handling knowledge and experience.
• English language fluency.
• Business writing acumen to originate and respond to correspondence.
Certifications and Licenses:
• Valid California Non-commercial Class driver's license.

Company Description

Intelliswift Software, Inc. is a premier business and technology solutions company headquartered in the Silicon Valley, with offices across the United States, India and Singapore.
The company has a proven track record of delivering results through its global delivery centers and flexible engagement models for over 450 brands ranging from Fortune 100 to growing companies.
Intelliswift provides a variety of services including Enterprise Applications, Mobility, Big Data/BI, Staffing Services, and Cloud Solutions.
Growing at an outstanding rate, Intelliswift has been recognized as the second largest private IT Company in the East Bay.


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Job Description


Corp. Real Estate Associate - Internet Industry
Location: Redwood City, CA
Pay Rate: $31/hr
Start Date: 3/2/20 
12 month Contract Role
Department: Corp Real Estate/ Facilities
Job Category: Administrative

General Overview:


  On behalf of our leading global interconnection platform and data center provider client, we are seeking a Corporate Real Estate Associate that will be part of the facilities team.  



  • the focus remains on:

    • Presentation / customer-facing skills

    • Professional experience in customer service

    • Capability with conventional IT packages

    • Organization / practical common sense

    • Proficiency in MS Office (preferably more



  • the objective of the role is to :

    • Be the front face of the Global HQ of a $50m Technology company

    • Ensure an elegant and professional experience to staff and visitors

    • Upskill and strengthen the team in the build up to redeveloping the HQ




Please submit your resume in Word or PDF version to be considered.


Company Description

The TPS Group, www.tpsmithgroup.com, is a recruiting and staffing firm that is a trusted recruiting partner to top companies across the U.S.


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Job Description


We have a new opportunity for a Front Desk Associate to serve a large healthcare company that was formed with a mission to provide excellent medical care through exceptional access and service in communities around the Bay Area, and a vision to help patients with diligence and compassion.


The Front Desk Associate performs a variety of functions such as:


-Answering telephone calls and relaying messages
-Verifying patients’ demographics and insurance information
-Scheduling appointments
-Review patients’ medical records to assist with patient inquiries,
-Coordinate Release of Records requests.
-Patient eligibility and insurance verification


Requirements:
-High School Diploma or GED
-Experience as a Patient Services/Care Representative or in a customer service/guest relations role
-Ability to accurately type a minimum of 40 WPM
-Strong verbal/written communication and active listening skills
-Excellent interpersonal and telephone communications skills
-Legible handwriting
-Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information accurately into the Epic electronic medical record (EMR)
-Bilingual Spanish a bonus
-High School Diploma or GED


Company Description

We are in business to help healthcare providers do what they do best. Running a successful practice, hospital, care center, or clinic is not just about practicing medicine. It is also crucial to manage the business side of the overall operations. Efficiency is a top priority for today's healthcare organization. LMG Healthcare offers a full suite of services that support healthcare organizations of all shapes and sizes meet their operational and clinical objectives. We have worked with and have helped some of the most prominent organizations in the healthcare industry.


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Job Description


 


Are you excited to help people?


Have you ever gone out of your way to make someone feel appreciated?


Do people tell you that your smile brightens their day?


In other words:


Do you make people happy?


A career in the hospitality industry may be right for you!


The Hampton Inn by Hilton, in Fremont CA, is looking for energized and enthusiastic candidates for full and part time Front Desk Positions. We are interviewing for all positions. Specifically, we are hiring for evenings (2pm-10pm), Sunday through Wednesday, and mornings (6am-2pm) on Saturdays and Sundays.  Consistent availability on these days is required, and previous hotel or customer service experience is preferred.


Front desk agents are responsible for providing a high quality service experience, as it pertains to checking in/out of hotel guests; taking hotel reservations; and performing concierge services in a gracious and professional manner.


"It has been, and continues to be, our responsibility to fill the earth with the light and warmth of hospitality." –Conrad Hilton


Position Described in Detail. Our Front Desk Agents will be expected to:



  • Check-in and check-out hotel guests in a confident, professional, and friendly manner.

  • Anticipate guests’ needs, respond promptly and acknowledge all guests.

  • Provide gracious and efficient telephone service. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.

  • Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals.

  • Ensure proper credit card procedures are followed at all times.

  • Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift.

  • Inform guest of any messages, mail, faxes, etc. received for them.

  • Effectively explain our services and amenities of the hotel to guests.

  • Take record and relay messages accurately, completely and legibly.

  • Accept and record wake-up call requests.

  • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity deliveries).

  • Provide Concierge service - fluent knowledge of local restaurants, special events, city attractions, and guest amenities.

  • Be knowledgeable of hotel fire and emergency procedures.

  • Keep the front desk as well as lobby areas clean and well organized during your shift.

  • Legibly document maintenance needs, and explain them to Hotel Engineer.

  • Maintain complete knowledge at all times of:

  • All hotel features/services, hours of operation.

  • All room types, numbers, layout, décor, appointments and location.

  • All room rates, special packages and promotions.

  • Daily house count and expected arrivals/departures.

  • Room availability status for any given day.


Qualifications:



  • At least 6 months experience in a similar capacity is preferred.

  • Be able to work in a standing position for long periods of time (up to 8 hours).

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

  • Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers and management.

  • Ability to accurately compute and manipulate mathematical calculations for guest paying in cash during check out.

  • Ability to solve practical problems and deal with a variety of guest complaints in a professional manner.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience and understanding.

  • Ability to work well under the pressure of check-in/check-out of guests and handle multiple tasks at once.

  • Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.

  • Punctuality and regular and reliable attendance.

  • Honesty and Integrity

  • Required education: High school or equivalent


Extra Qualifications:


We are most interested in candidates with these qualifications:



  • Over one year of experience in the hotel industry, preferably at the same property.

  • Completely open availability to cover shifts, and a willingness to take on extra shifts

  • Current certification to run the OnQ program, or certification within the last 2 months.

  • Can commit to working for at least one year in the current position.


 


Salary is dependent on experience.



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Job Description


 


Front Desk Assistant
City: Palo Alto
State: CA
ZIP: 94301
Job Type: Contract
Hours: 40
Job Code: EB-1277707691

Tekberry is looking for a highly qualified and motivated Front Desk Assistant to work on-site with a World class University in Palo Alto, CA.


This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.

Job Description:




    • Provide superior hotel-style customer service to visitors at 24-hour front desk.
      • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.
      • Coordinate email travel inquiries with internal and external customers.
      • Perform routine hotel functions, such as taking reservations and registering and checking out guests.
      • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.
      • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Stanford community.
      • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.
      • Review daily transactions for accuracy; prepare account billing for financial processing.

      Education & Experience:
      High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.
      Knowledge, Skills and Abilities:
      • Demonstrated accurate cash handling knowledge and experience.
      • English language fluency.
      • Business writing acumen to originate and respond to correspondence.

    •  

    • Certifications and Licenses:
      • Valid California Non-commercial Class driver's license.

    •  

    • PHYSICAL REQUIREMENTS*:
      • Constantly stand/walk throughout an 8 hour shift; constantly perform desk-based computer tasks.
      • Frequently use a telephone, writing by hand.
      • Occasionally twist/bend/stoop/squat; lift/carry/push/pull objects (luggage) that weigh 21-40 pounds.
      • Rarely lift/carry/push/pull objects that weigh >40 pounds, sort/file paperwork.
      • Ability to obtain and maintain a California Non-commercial Class Driver's license and drive a non-commercial vehicle, day or night, transporting guests locally.
      * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
      WORKING CONDITIONS:
      • Will work variable shifts (evenings, overnights, weekends, holidays) within a 24-hour, seven day per week operation.
       


    The work must be done on-site, so telecommuting will not be possible. Please submit your resume with salary requirements. Principals only; no third parties or off-shore companies. No phone calls please.


    Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.


    Company Description

    Tekberry has over 25 years of experience working with clients from Fortune 500 companies down to small and medium sized companies. Our job is to develop a partnership with clients and with our talent to ensure that we best match opportunities with our talent pool. But we don’t just match for job specifications, we match people to the work culture, too.


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    Job Description


     


    We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


    ESSENTIAL DUTIES AND RESPONSIBILITIES:



    • Greet and welcome visitors at the front desk with warmth and professionalism

    • Operate a telephone system, screen and forwarding incoming phone calls

    • Manage the access control to building, ID card processing and Visitor Log

    • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

    • Manage schedule for multiple conference rooms

    • Coordinate staff meetings, facilities and catering

    • Plan and coordinate company events

    • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

    • Maintain company directory by region and department

    • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

    • Provide administrative support for the office staff and field employees

    • Support finance team to process expense reports using the internal expense system (Concur)

    • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

    • Resolve organization travel related technical conflicts as needed

    • Provide clerical support filing, scanning, copying, and related tasks

    • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

    • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

    • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

    • Establish and monitor procedures for record keeping

    • Perform other tasks as directed by Director Systems and Processes and Executives


    REQUIREMENTS



    • Bachelor’s Degree required

    • 3+ years of Management Experience

    • 2+ years Travel Arrangements Experience

    • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

    • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

    • Concur Experience is a plus

    • Excellent attention to detail and organization

    • Excellent spelling and grammar

    • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

    • Ability to multi-task while still performing and completing high quality work

    • Sense of urgency and capable of prioritizing

    • Solid job tenure and work ethic

    • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


    PHYSICAL DEMANDS


    The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



    • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

    • The employee must be able to remain in a stationary position 50% of the time.

    • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

    • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

    • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

    • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


    WHY YOU WOULD BE HAPPY WORKING HERE:


    In addition to medical, dental and vision, with 401K and employer contributions, we also offer:



    • Excellent team work environment and company culture.

    • Fully stocked kitchen with food and refreshments and premium coffee

    • Monthly catered company events for team and relationship building.

    • 3 floating holidays included from the standard holidays


    DirectLine is an Equal Opportunity Employer


    Company Description

    Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.


    See full job description

    Job Description


     


    A Prominent Financial Company is seeking a highly engaging and proactive Front Desk Administrative Associate to join their hardworking team. In this dynamic role, you will support the firm’s investment team while acting as the face of the office, greeting and directing guests and providing the highest level of service. Our ideal candidate is an organized, efficient professional with a warm and friendly demeanor and a willingness to help out wherever necessary.


     


     


    Responsibilities:


    ·       Manage the front desk, acting as the positive and accommodating face of the firm


    ·       Prepare conference rooms for meetings, including creating meeting schedules and organizing materials


    ·       Provide support to the Investment Team such as acting as gatekeeper for incoming calls and inquiries and coordinating travel plans


    ·       General office duties such as processing relevant financial reports and invoices and receiving and distributing mail and packages


    ·       Manage online databases and ensure that information is updated accurately


    ·       Support logistical and operational office tasks and find opportunities to streamline processes for efficiency


     


    Qualifications:


    ·       Relevant administrative experience highly preferred


    ·       Excellent organization skills; proven ability to seamlessly manage multiple tasks simultaneously


    ·       Collaborative, team player mentality and a service-oriented attitude


    ·       Impeccable written and verbal communication skills


    ·       Engaged, articulate, and highly pleasant demeanor


    ·       Expertise in MS Office and Google Suite


     


    Please submit your resume for immediate consideration!


     


    You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


     


    We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. 


     


     


    We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


     


    Company Description

    In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


    See full job description

    At VibrantCare, we deliver quality in all that we do. We treat each other with respect and promote a positive environment where people feel valued. We are honest and open in our relationships and straightforward in our communications. At VibrantCare, we work together to achieve our company objectives and meet our motto of one team one vision. Job Summary: Reports daily to and is under the direct supervision of a Physical Therapist and/or Occupational Therapist in accordance with State Practice Act. Also reports to Administrative Manager and/or the Director of Operations for the market. Possesses training and/or experience which allows him/her to aide therapists in carrying out rehabilitation procedures, organize/schedule and keep records of ancillary services (i.e. FCE's) and support other center-specific functions. The essential functions of the job include but are not limited to: Essential Functions: Provides quality customer service with each patient interaction (through both verbal and written communication). Follows compliance with standardized Administrative Policies and Procedures. Follows directions regarding standardized, efficient and effective front office processes and procedures. Manages patient scheduling of new and follow-up appointments to meet specified benchmarks. Orders clinical and office supplies for the center. Prepares, obtains and mails all of the centers AP (where applicable). Opens all mail. Completes all reports and projects accurately and timely to meet all established deadlines and service standards per center and company operational needs. Demonstrates proficiency in Microsoft Office and Outlook. Collects all applicable co-payments and patient deductibles from patients. Batches and reconciles all co-payments and deductibles collected. Effectively communicates, whether verbal or written, all patient, physician, insurance, billing or reimbursement issues associated with patient care services with CBO Employees, CODs, MCOs, CMs, DOOs, and AMs. Responsible for Daily Productivity and Performance Reports as well as accuracy of such reports including but not limited to: Batch Summary, DOC, Medical Records Request Report, Unscheduled and 1,2,3 Reports, etc. Completes all items on the Clinic Rehab Aide Checklist demonstrating compliance with our established standards. Establishes, organizes and maintains files/records and waiting area for patients. Understands that our customers are both internal and external to the organization and that all staff is expected to uphold the Service Culture Theme and Standards. Prepares for new patients by having a patient chart made before initial visit including but not limited to: prescriptions, authorizations, and insurance information. Maintains patient charts to VibrantCare's policies and procedures. Effectively explains new patient (NP) insurance benefits. Carries out activities delegated by supervisor as allowed under State Practice Act Cleans, sterilizes and maintains hydrocollators, cleaning and maintanance of pools (where applicable) paraffin units and logs temperatures as outlined in policy and procedure manual; keeps current with laundry and maintains full supply of therapy supplies; cleans and maintains all other therapy/exercise equipment; follows OSHA guidelines for safety inspections, cleaning, disinfecting, storage of chemicals, disposal of waste. Observes and reports to the supervising therapist any abnormal patient conditions, reactions and responses to treatment in an efficient, professional manner. Participates in clinical in-services when appropriate Runs and/or participates in disaster drills Perform housekeeping duties (as applicable) including but not limited to dusting, spot cleaning, disinfecting and vacuuming restroom, gym area and gym equipment Performs or assists in any task/special project assigned by Center Manager, Market Manager, Administrative Manager, Director or Operations or other manager at VibrantCare. Required Skills & Abilities: Ability to demonstrate effective customer service skills both oral and written. Communication and interpersonal skills are concise and organized (both oral and written). Effective organizational, time management and planning skills. Computer skills (proficiency in Microsoft Office and Outlook) including accurate data entry skills for automated facilities. Physical Requirements: Ability to lift patients using appropriate biomechanical techniques frequently throughout the course of a weekday/shift; must be capable of easily lifting fifty (50) pounds dead weight alone. Ability to walk, bend, stand and reach constantly during a work day/shift. Visual acuity (near and distant) sufficient to evaluate, diagnose and monitor patient needs and to maintain accurate records, recognize people and provide directions. Ability to speak and hear sufficiently to understand and give directions. Ability to push wheeled equipment through the facility. Possess fine motor skills for clear and accurate writing of reports, charting, scheduling, daily correspondence and presentations, either manually or through the use of dictation equipment. Possess fine motor skills for the effective and efficient handling of diagnostic or therapeutic equipment. Required Credentials: High school diploma or GED required. Current CPR certification. Some coursework or practical experience in a healthcare-related field and basic knowledge of anatomy and physiology


    See full job description

    Job Description


    If you are a lover of fashion, people, and want to be in a fast paced environment, Dustin David Salon is hiring!


    We are looking for any outgoing, hard working professional, dedicated to client experience and service.


    We are a reputable, high end hair salon in the heart of Los Gatos.  The role of a front desk coordinator is one of the most important positions in a salon.  They are the first person and first impression the client experiences calling and visiting our salon.  They are the voice of our business and a representation of our culture and brand.  Not only is this role important for scheduling and offering a high level of customer service, but they would be managing a high volume schedule. This is an incredible opportunity for a highly self motivated business professional who is interested in the salon industry and who wants to work for a high-end, growing company. You must meet each skill and requirement to apply for this position.


    Knowledge and Experience:


    - Education: HS Diploma required.


    - Prefer at least 5 years experience in either restaurant, hospitality, or retail.  Management or sales experience a plus.


    - Strong computer skills


    - Must possess a sales driven attitude, detailed work ethic, and ability to multitask.


    - Extraordinary customer service skills.


    - Cash handling experience a must.


    - Strong, articulate speech, flawless communication skills - Excellent interpersonal skills and a pleasant phone presence.


    - Be a team player with a friendly and supportive attitude.


    - Keen attention to details.


    Responsibilities:


    - Ensuring execution of all Front Desk Operations, including driving sales, scheduling, Retail Inventory, opening and closing salon, cash register, etc.


    - Accuracy of all salon software data inputting. Experience with any scheduling software a plus.


    - Reinforcing quality of customer service through excellent Client Relations.


    - Communicating and supporting salon's goals, systems and mission.


    - Educating and selling clients on services and retail products.


    - Promoting cooperation and teamwork in the salon through leading by example.


    - Possess a professional appearance.


     


    Availability: Part time hours of 25-30 per week with potential of full time. We are open Monday thru Saturday, and your shift will vary during those days.  Must be available to work on Saturday.


     


    We offer:


    - Team Environment


    - Medical, Dental, Paid Sick Leave and 401K if full time 


    - Employee discounts on product and services


    - Monthly Team Meetings


    - Monthly one-on-one meetings to help you in your growth and development


    Dress Code is strictly Enforced- all black attire


    Company Description

    We offer:
    Team Environment
    Medical, Dental
    Paid Sick Leave
    401K
    Employee discounts on product and services
    Monthly Team Meetings
    Monthly one-on-one meetings to help you in your growth and development
    Employee discounts on all products and services
    Dress Code Enforced- all black attire


    See full job description

    Job Description



    • Call and collect payments on accounts

    • Answer phones

    • Scheduling

    • New hire applications

    • Motel reservations

    • Ordering supplies

    • Miscellaneous requests from estimators

    • Miscellaneous requests from manager

    • Miscellaneous requests from operations

    • Email requests


     


    Company Description

    We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

    Benefits:
    Holiday Pay
    Sick Pay
    Bonus Pay
    Medical Pay
    Dental
    Vision
    Life Insurance
    Direct Deposit

    Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.


    See full job description

    Job Description


     Ultimate Staffing is looking for a Front Desk/Receptionist 


    Receptionist:



    • Customer Service skill in person/phone

    • Dependability – Multitasking – Detail Oriented.

    • Data Entry – Computer Literacy – type 45 wpm.

    • Good Attendance

    • Courteousness & Professionalism.

    • Take messages and answer phone

    • Must be a team player

    • Maintain the front desk.

    • Dress Business Casual


    Contract-to-Hire


    San Jose, CA


    $$ Depends on experience


    Start ASAP


    Company Description

    We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


    See full job description

    Job Description


    Elements Massage in Palo Alto is looking for an engaging, fearless, outgoing personality to lead the sales and customer service of potential clients and our current members. Our business is built on Wellness Program sales and we award our team when we meet our objectives. Our team members will earn commission for selling our wellness plan. 


    The candidates should be available to work in weekends and evenings. This part-time position can lead to a full time position. 


    Responsibilities and Duties


    Elements Massage is looking for a Wellness Sales Associate / Customer Service Associate to create an exceptional massage experience for all the clients every time they come in.



    • Informing all visitors about the benefits of the Elements Wellness Program, a no hassle membership plan

    • Following our proven sales process to enroll clients into the Elements Wellness Program

    • Being the first and final face of hospitality, whether on the phone or in the studio

    • Ensuring the client appointment paperwork and payment process is brief, painless, and accurate

    • Ability to work independently, perform and achieve sales goals

    • Maintain a professional and clean work environment


    Skills:



    • Ability to follow our proven sales process to sell Elements Wellness program and build customer loyalty.

    • The right candidate must like talking, but more important, love listening to all new clients, established clients, and perspective clients.

    • The right candidate can turn every incident of client criticism to a story of great customer service.


    Qualifications:



    • Prior retail sales experience preferred; selling memberships or services in-person to potential clients.

    • Customer Service in a spa-like or similar environment is preferred; catering experiences that distinguish their value with attention, hospitality, and execution.

    • Familiarity with modern office tools and systems; scheduling and payments are all processed with easy-to-learn computer programs.



    • Driven to create the best work environment for the employees and the best experiences for the client.

    Benefits:



    • Bonuses based on monthly conversion numbers

    • A complimentary monthly massage at the studio

    • Paid Sick Leave

    • Opportunity to advance into supervisory/lead role

    • Free Training and proven processes to support your success


    If working in a rewarding sales environment in a great massage studio sounds exciting, you should apply today!


    Elements is open seven days a week.


    2190 West Bayshore Road, Suite 160


    Palo Alto, CA 94303


    650-847-1825


    Company Description

    Elements Massage provides personalized, deep tissue, relaxing Swedish and other types of customized massage therapy to clients seeking therapeutic relief from neck and back pain, stress reduction, improved immunity, as well as relaxation.

    Founded by a massage therapist, Elements Massage channels the healing and restorative power of massage as a vital component of overall health and wellbeing. At Elements Massage, we only do massage. It’s therapeutic, handcrafted, and personalized. Elements Massage certified therapists are focused on delivering a massage that is responsive to the individual needs of our clients.

    At every single one of our more than 200 independently owned and operated locations nationwide, the amazing benefits of massage therapy are paired with professional massage therapists, flexible scheduling, affordable prices, and outstanding service to create a truly therapeutic experience. –


    See full job description

    Job Description


     Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. 

    We offer:



    • Competitive salary

    • Medical benefits

    • Profit sharing plan.



    The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


    Front desk duties may include but are not limited to:



    • Answering phones

    • Obtaining authorizations

    • Insurance verification's

    • Taking messages

    • Directing clients

    • Filing paperwork

    • Scheduling appointments

    • Performing data entry

    • Tracking incoming and outgoing mail


    Company Description

    Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


    See full job description

    Job Description


    Set in the heart of Silicon Valley, Nobu Hotel Palo Alto offers luxurious, modern accommodations offering unmatched views of the city and the Santa Cruz mountains. We are seeking a Front Desk Agent to add to our amazing team! Our ideal candidate will have excellent attention to detail, the ability to manage multiple projects simultaneously, and experience working in high-end, boutique hotels.


    POSITION SUMMARY


    Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of the stay to meet the hotel’s high standard of quality.


    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES



    • Greets guests immediately with a friendly and sincere welcome, registers, and assigns rooms to guests.

    • Provides information to the Guest regarding the hotel and its services, such as outlets hours, amenities, local attractions, etc.

    • Completes the registration process by inputting and retrieving information from the computer system, confirming pertinent information including guest information, length of stay and room type.

    • Codes the electronic keys and issues the room key folder to the guest.

    • Swipe credit cards for authorization using electronic acceptance method.

    • Handles cash, makes change and balances the assigned cash bank.

    • Promptly answers the Front Desk telephone within three rings using the correct daytime greeting and proper telephone etiquette.

    • Answers internal calls related to housekeeping or engineering requests and dispatches the appropriate personnel.

    • Answers inquiries pertaining to hotel services, shopping, dining, entertainment, and travel directions, acting as on-site Concierge.

    • Inputs messages into the computer. Retrieves messages and communicates the content to the guest.

    • Retrieves mail, small packages and faxes for guests as requested.

    • Assists guests at check out, inquiries about satisfaction of stay, and resolves any issues if necessary. Also encourages guests to leave positive feedback on social media outlets.

    • Fields Guest complaints, conducting thorough research to develop the most effective solutions.


    REQUIRED EXPERIENCE
    *Minimum of one year experience working in a front desk capacity
    *Previous hotel experience required, ideally in a luxury environment

    Nobu Hotel Palo Alto offers excellent benefits to our full-time Colleagues including health, dental, vision, 401k with a company match, and more!

    EOE



    See full job description

    Job Description


    A high-end Private Equity firm in Menlo Park is seeking a ROCKSTAR Front Desk Manager to join their administrative support team. This individual will be responsible for managing smooth operations of the firm and overseeing a junior receptionist. We need someone so is ready to provide outstanding commitment to this stellar office.


     


    In this role, you will:


    · Engage and maintain communication with food services, administrative professionals and meetings hosts, and reception


    · Liaise with the Human Resources team, IT team and other key individuals with on & off-boarding employees


    · Meet and greet employees and their guests in a prompt, professional and efficient manner


    · Ensure security of the space (i.e. phones in working order, safety training for staff in case of emergency, making sure entrance doors are closed, etc)


    · Order and coordinate all food and drinks for the office, including employee breakfasts, lunches, and snacks


    · Organize internal/external meetings and special events – ensure all requirements are met prior to meetings taking place


    · Appropriately answer, screen, and direct/respond to incoming calls and correspondence


    · Provide a positive representation of the firm externally with C-suite executives and their administrative support professionals


     


    What we need from you:


    · Bachelor’s degree


    · At least 5+ years of relative experience (Financial Services or Hospitality)


    · Fluency in Spanish is highly preferred


    · High level of proficiency in Microsoft Office


    · Strong time management and multitasking skills


    · Proven attention to detail and accuracy


    · Strong interpersonal and communication skills and ability to build relationships


    · Typical coverage of reception will be 8AM to 5PM each day with some flexibility


     


    The firm offers work life balance and great benefits. Please submit your resume for consideration!


     


    You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


     


    We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


     


    We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


    Company Description

    In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


    See full job description
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