Jobs near San Jose, CA

“All Jobs” San Jose, CA
Jobs near San Jose, CA “All Jobs” San Jose, CA

Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:

  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills

  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:

  • Other forms

Work Location:

  • One location


  • Flexible schedule

Hours per week:

  • 10-19

This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:

  • Handling cash

  • Invoicing customers

  • Processing payments

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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements

  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education

  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities

  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)

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Job Description

If you are a lover of fashion, people, and want to be in a fast paced environment, Dustin David Salon is hiring!

We are looking for any outgoing, hard working professional, dedicated to client experience and service.

We are a reputable, high end hair salon in the heart of Los Gatos.  The role of a front desk coordinator is one of the most important positions in a salon.  They are the first person and first impression the client experiences calling and visiting our salon.  They are the voice of our business and a representation of our culture and brand.  Not only is this role important for scheduling and offering a high level of customer service, but they would be managing a high volume schedule. This is an incredible opportunity for a highly self motivated business professional who is interested in the salon industry and who wants to work for a high-end, growing company. You must meet each skill and requirement to apply for this position.

Knowledge and Experience:

- Education: HS Diploma required.

- Prefer at least 5 years experience in either restaurant, hospitality, or retail.  Management or sales experience a plus.

- Strong computer skills

- Must possess a sales driven attitude, detailed work ethic, and ability to multitask.

- Extraordinary customer service skills.

- Cash handling experience a must.

- Strong, articulate speech, flawless communication skills - Excellent interpersonal skills and a pleasant phone presence.

- Be a team player with a friendly and supportive attitude.

- Keen attention to details.


- Ensuring execution of all Front Desk Operations, including driving sales, scheduling, Retail Inventory, opening and closing salon, cash register, etc.

- Accuracy of all salon software data inputting. Experience with any scheduling software a plus.

- Reinforcing quality of customer service through excellent Client Relations.

- Communicating and supporting salon's goals, systems and mission.

- Educating and selling clients on services and retail products.

- Promoting cooperation and teamwork in the salon through leading by example.

- Possess a professional appearance.


Availability: Part time hours of 25-30 per week with potential of full time. We are open Monday thru Saturday, and your shift will vary during those days.  Must be available to work on Saturday.


We offer:

- Team Environment

- Medical, Dental, Paid Sick Leave and 401K if full time 

- Employee discounts on product and services

- Monthly Team Meetings

- Monthly one-on-one meetings to help you in your growth and development

Dress Code is strictly Enforced- all black attire

Company Description

We offer:
Team Environment
Medical, Dental
Paid Sick Leave
Employee discounts on product and services
Monthly Team Meetings
Monthly one-on-one meetings to help you in your growth and development
Employee discounts on all products and services
Dress Code Enforced- all black attire

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Job Description


iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care. iMotion Physical Therapy is ultimate medical service office is the best place for our team members to work.

We are a place renowned for exceptional customer service, total professionalism, and warm, compassionate treatment. We have assembled a team of the best and brightest individuals possible.

Most importantly, every member of the iMotion Physical Therapy team shares the same vision and values. We are a company where you know that your work matters – where we make a difference in the lives of everyone who walks through our doors.


We currently have positions available in our Los Gatos office. Email us your resume with Cover letter (please add * at the beginning of the cover letter in order to get your resume reviewed) today to see if you are qualified to be a part of our team.

Company Description

iMotion Physical Therapy is Physical Therapist owned privet practice. iMotion Physical Therapy specializes in orthopedic, neurological, vestibular, and balance physical therapy. We pride ourselves in high quality physical therapy with an emphasis on "customer service" with "Patient First" ethics. The ideal candidate would have experience working with diverse population groups in regards to diagnosis, treatment plans, and age. Manual therapy certification is plus. New Graduates and PTLA are also welcome to apply.

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Job Description

  • Call and collect payments on accounts

  • Answer phones

  • Scheduling

  • New hire applications

  • Motel reservations

  • Ordering supplies

  • Miscellaneous requests from estimators

  • Miscellaneous requests from manager

  • Miscellaneous requests from operations

  • Email requests


Company Description

We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

Holiday Pay
Sick Pay
Bonus Pay
Medical Pay
Life Insurance
Direct Deposit

Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.

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Are you looking for a company you can grow your career with and advance in?

Are you goal oriented, self-motivated & proactive by nature?

Do you have a passion for health and wellness and love sales?

If you have the drive, desire and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.

What we are looking for in YOU and YOUR skillset!

  • Driven to climb the company ladder!

  • Possess a winning attitude!

  • ?Have a high school diploma or equivalent (GED).

  • Complete transactions using point of sale software and ensure all patient accounts are current and accurate

  • Have strong phone and computer skills.

  • Have at least one year of previous Sales Experience.

  • Participate in marketing/sales opportunities to help attract new patients into our clinics

  • Be able to prioritize and perform multiple tasks.

  • Educate Patients on wellness offerings and services

  • Share personal Chiropractic experience and stories

  • Work cohesively with others in a fun and fast-paced environment.

  • Have a strong customer service orientation and be able to communicate effectively with members and patients.

  • Manage the flow of patients through the clinic in an organized manner

Essential Responsibilities

  • Providing excellent services to members and patients.

  • The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.

  • Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.

  • Answering phone calls.

  • Re-engaging inactive members.

  • Staying updated on membership options, packages and promotions.

  • Recognizing and supporting team goals and creating and maintaining positive relationships with team members.

  • Maintain the cleanliness of the clinic and organization of workspace

  • Confident in presenting and selling memberships and visit packages

  • Keeping management apprised of member concerns and following manager?s policies, procedures and direction.

  • Willingness to learn and grow

  • Accepting constructive criticism in a positive manner and using it as a learning tool.

  • Office management or marketing experience a plus!

  • Able to stand and/or sit for long periods of time

  • Able to lift up to 50 pounds

  • Upholding The Joint Chiropractic?s core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY

You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.

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Job Description

Cosmetic and Dermatology practice located in San Jose, CA is looking for a strong Front Desk Receptionist with experience in front office duties within a medical setting.


  • Strong Medical Front Desk professional.

  • Dermatology experience preferred but not necessary

  • Strong Medical Front desk experience 

  • Computer experience, scheduling for multi-providers, check-in patients

  • Answer phones and follow 

  • Multi-tasker

  • Scheduling, taking in co-pays

  • Some authorization experience and insurance knowledge


  • Greet patients

  • In-take and collect co-pay

  • Answer phones and schedule appointments


  • Pay: Depending on experience

  • Location: San Jose, CA 

  • Great benefits offered

  • Hours: 8:15 am -6 pm (8hrs daily) Sat work  once in a while 8 am-1 pm



Company Description

OfficeWorks is a search and placement firm that has been helping people get jobs nationwide since 2002. We are a critical partner helping our clients find top talent in the medical, accounting, and finance industries. Our attention to extraordinary customer service, quality, and speed make OfficeWorks your premier partner. Whether you are looking for top talent or your next career move, OfficeWorks can help you!

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Job Description

Set in the heart of Silicon Valley, Nobu Hotel Palo Alto offers luxurious, modern accommodations offering unmatched views of the city and the Santa Cruz mountains. We are seeking a Front Desk Agent to add to our amazing team! Our ideal candidate will have excellent attention to detail, the ability to manage multiple projects simultaneously, and experience working in high-end, boutique hotels.


Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of the stay to meet the hotel’s high standard of quality.


  • Greets guests immediately with a friendly and sincere welcome, registers, and assigns rooms to guests.

  • Provides information to the Guest regarding the hotel and its services, such as outlets hours, amenities, local attractions, etc.

  • Completes the registration process by inputting and retrieving information from the computer system, confirming pertinent information including guest information, length of stay and room type.

  • Codes the electronic keys and issues the room key folder to the guest.

  • Swipe credit cards for authorization using electronic acceptance method.

  • Handles cash, makes change and balances the assigned cash bank.

  • Promptly answers the Front Desk telephone within three rings using the correct daytime greeting and proper telephone etiquette.

  • Answers internal calls related to housekeeping or engineering requests and dispatches the appropriate personnel.

  • Answers inquiries pertaining to hotel services, shopping, dining, entertainment, and travel directions, acting as on-site Concierge.

  • Inputs messages into the computer. Retrieves messages and communicates the content to the guest.

  • Retrieves mail, small packages and faxes for guests as requested.

  • Assists guests at check out, inquiries about satisfaction of stay, and resolves any issues if necessary. Also encourages guests to leave positive feedback on social media outlets.

  • Fields Guest complaints, conducting thorough research to develop the most effective solutions.

*Minimum of one year experience working in a front desk capacity
*Previous hotel experience required, ideally in a luxury environment

Nobu Hotel Palo Alto offers excellent benefits to our full-time Colleagues including health, dental, vision, 401k with a company match, and more!


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Job Description

Elements Massage in Palo Alto is looking for an engaging, fearless, outgoing personality to lead the sales and customer service of potential clients and our current members. Our business is built on Wellness Program sales and we award our team when we meet our objectives. Our team members will earn commission for selling our wellness plan. 

The candidates should be available to work in weekends and evenings. This part-time position can lead to a full time position. 

Responsibilities and Duties

Elements Massage is looking for a Wellness Sales Associate / Customer Service Associate to create an exceptional massage experience for all the clients every time they come in.

  • Informing all visitors about the benefits of the Elements Wellness Program, a no hassle membership plan

  • Following our proven sales process to enroll clients into the Elements Wellness Program

  • Being the first and final face of hospitality, whether on the phone or in the studio

  • Ensuring the client appointment paperwork and payment process is brief, painless, and accurate

  • Ability to work independently, perform and achieve sales goals

  • Maintain a professional and clean work environment


  • Ability to follow our proven sales process to sell Elements Wellness program and build customer loyalty.

  • The right candidate must like talking, but more important, love listening to all new clients, established clients, and perspective clients.

  • The right candidate can turn every incident of client criticism to a story of great customer service.


  • Prior retail sales experience preferred; selling memberships or services in-person to potential clients.

  • Customer Service in a spa-like or similar environment is preferred; catering experiences that distinguish their value with attention, hospitality, and execution.

  • Familiarity with modern office tools and systems; scheduling and payments are all processed with easy-to-learn computer programs.

  • Driven to create the best work environment for the employees and the best experiences for the client.


  • Bonuses based on monthly conversion numbers

  • A complimentary monthly massage at the studio

  • Paid Sick Leave

  • Opportunity to advance into supervisory/lead role

  • Free Training and proven processes to support your success

If working in a rewarding sales environment in a great massage studio sounds exciting, you should apply today!

Elements is open seven days a week.

2190 West Bayshore Road, Suite 160

Palo Alto, CA 94303


Company Description

Elements Massage provides personalized, deep tissue, relaxing Swedish and other types of customized massage therapy to clients seeking therapeutic relief from neck and back pain, stress reduction, improved immunity, as well as relaxation.

Founded by a massage therapist, Elements Massage channels the healing and restorative power of massage as a vital component of overall health and wellbeing. At Elements Massage, we only do massage. It’s therapeutic, handcrafted, and personalized. Elements Massage certified therapists are focused on delivering a massage that is responsive to the individual needs of our clients.

At every single one of our more than 200 independently owned and operated locations nationwide, the amazing benefits of massage therapy are paired with professional massage therapists, flexible scheduling, affordable prices, and outstanding service to create a truly therapeutic experience. –

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Job Description

We are looking for a front desk person who is energetic, trustworthy, loyal, confident, great customer service to join our dental team. 

Tues-Thursday 8-5

Possible Full time in near future. 

1-2 years experience is helpful.

Willing to train

dentrix ascend software 

treatment plan, checking patient in and out, calling recare, billing, etc



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Job Description

Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. Ability to speak and translate Vietnamese is a must.

We offer:

  • Competitive salary

  • Medical benefits

  • Profit sharing plan.

The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.

Front desk duties may include but are not limited to:

  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail

Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.

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Job Description

 Our software client is looking for a Contract Receptionist to work for 6 months full time onsite in Santa Clara, CA paying $21/hour. Starts at 7:30 am daily. The idea candidate has Sharepoint experience and is comfortable working with C-Level Executives. Prior employment with a technical company is a plus.

Duties: Receptionist/Operator

  • Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties.

  • Typically operates a single or multiple position telephone system. Maintains a visitors' log and issues badges when necessary.

  • Notifies personnel of visitor arrival.

  • May perform related clerical work such as word processing.

  • May use company intranet, paging or other computer-based systems.

  • Additional duties may include filing, sorting, mail distribution and completing special clerical projects.



Excel and Word

Strong Communications Skills

Comfortable working with C-Level

Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay to meet Pyramid Hotel Groups' high standards of quality.

The Front Desk Agent will:

  • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions.

  • Complete the registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. Promote Hotel's marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Requires continual standing and movement throughout front office area.

  • Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, travellers checks, and other forms of payment. Convert foreign currency at current posted rates. Perform accurate, moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.

  • Promptly answer the telephone using positive and clear English communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.

  • Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.

  • Remain calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.

  • Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Take ownership of guests challenges and follow through to ensure guest satisfaction. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.


Regular attendance in conformance with the standards, which may be established by Pyramid Hotel Groups from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Upon employment, all employees are required to fully comply with Pyramid Hotel Groups rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.


In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.

  • Summon bell-staff assistance to escort guests to their rooms as appropriate.

  • Provide safety deposit boxes for guest by pulling the box from the vault and carrying it to the customer. File access slips in room order.

  • Operate facsimile machine to send, receive, and log incoming transmissions. Notify guests of incoming faxes using the message function of the computer.

  • Use the photocopier to make copies of items as required.

  • File registration cards in room number order.

  • Retrieve registration cards from the files for each check out.

  • Other duties as assigned by the supervisor such as assisting PBX operators or reservations agents.


The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.

  • Ability to stand and move throughout front office and continuously perform essential job functions.

  • Ability to read, listen and communicate effectively in English, both verbally and in writing.

  • Ability to access and accurately input information using a moderately complex computer system.

  • Hearing and visual ability to observe and detect signs of emergency situations.

  • Experience with Galaxy systems is a plus but not required.


High school diploma preferred.


No prior experience required. Prior hospitality experience preferred.

Licenses or certificates:

No special licenses required. Individuals are required to meet the minimum bonding standards.


All employees must maintain a neat, clean and well groomed appearance (specific standards available).


Applicants with additional language skills preferred.

of Openings: 6

Opening ID: 2019-6108

External Company URL:

Street: 11950 Dublin Canyon Road

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Job Description

 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:

  • Competitive salary

  • Medical benefits

  • Profit sharing plan.

The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.

Front desk duties may include but are not limited to:

  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail

Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.

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Job Description

We have a new opportunity for a Front Desk Associate to serve a large healthcare company that was formed with a mission to provide excellent medical care through exceptional access and service in communities around the Bay Area, and a vision to help patients with diligence and compassion.

The Front Desk Associate performs a variety of functions such as:

-Answering telephone calls and relaying messages
-Verifying patients’ demographics and insurance information
-Scheduling appointments
-Review patients’ medical records to assist with patient inquiries,
-Coordinate Release of Records requests.
-Patient eligibility and insurance verification

-High School Diploma or GED
-Experience as a Patient Services/Care Representative or in a customer service/guest relations role
-Ability to accurately type a minimum of 40 WPM
-Strong verbal/written communication and active listening skills
-Excellent interpersonal and telephone communications skills
-Legible handwriting
-Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information accurately into the Epic electronic medical record (EMR)
-Bilingual Spanish a bonus
-High School Diploma or GED

Company Description

We are in business to help healthcare providers do what they do best. Running a successful practice, hospital, care center, or clinic is not just about practicing medicine. It is also crucial to manage the business side of the overall operations. Efficiency is a top priority for today's healthcare organization. LMG Healthcare offers a full suite of services that support healthcare organizations of all shapes and sizes meet their operational and clinical objectives. We have worked with and have helped some of the most prominent organizations in the healthcare industry.

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Job Description


Are you excited to help people?

Have you ever gone out of your way to make someone feel appreciated?

Do people tell you that your smile brightens their day?

In other words:

Do you make people happy?

A career in the hospitality industry may be right for you!

The Hampton Inn by Hilton, in Fremont CA, is looking for energized and enthusiastic candidates for full and part time Front Desk Positions. We are interviewing for all positions. Specifically, we are hiring for evenings (2pm-10pm), Sunday through Wednesday, and mornings (6am-2pm) on Saturdays and Sundays.  Consistent availability on these days is required, and previous hotel or customer service experience is preferred.

Front desk agents are responsible for providing a high quality service experience, as it pertains to checking in/out of hotel guests; taking hotel reservations; and performing concierge services in a gracious and professional manner.

"It has been, and continues to be, our responsibility to fill the earth with the light and warmth of hospitality." –Conrad Hilton

Position Described in Detail. Our Front Desk Agents will be expected to:

  • Check-in and check-out hotel guests in a confident, professional, and friendly manner.

  • Anticipate guests’ needs, respond promptly and acknowledge all guests.

  • Provide gracious and efficient telephone service. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.

  • Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals.

  • Ensure proper credit card procedures are followed at all times.

  • Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift.

  • Inform guest of any messages, mail, faxes, etc. received for them.

  • Effectively explain our services and amenities of the hotel to guests.

  • Take record and relay messages accurately, completely and legibly.

  • Accept and record wake-up call requests.

  • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity deliveries).

  • Provide Concierge service - fluent knowledge of local restaurants, special events, city attractions, and guest amenities.

  • Be knowledgeable of hotel fire and emergency procedures.

  • Keep the front desk as well as lobby areas clean and well organized during your shift.

  • Legibly document maintenance needs, and explain them to Hotel Engineer.

  • Maintain complete knowledge at all times of:

  • All hotel features/services, hours of operation.

  • All room types, numbers, layout, décor, appointments and location.

  • All room rates, special packages and promotions.

  • Daily house count and expected arrivals/departures.

  • Room availability status for any given day.


  • At least 6 months experience in a similar capacity is preferred.

  • Be able to work in a standing position for long periods of time (up to 8 hours).

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

  • Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers and management.

  • Ability to accurately compute and manipulate mathematical calculations for guest paying in cash during check out.

  • Ability to solve practical problems and deal with a variety of guest complaints in a professional manner.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience and understanding.

  • Ability to work well under the pressure of check-in/check-out of guests and handle multiple tasks at once.

  • Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.

  • Punctuality and regular and reliable attendance.

  • Honesty and Integrity

  • Required education: High school or equivalent

Extra Qualifications:

We are most interested in candidates with these qualifications:

  • Over one year of experience in the hotel industry, preferably at the same property.

  • Completely open availability to cover shifts, and a willingness to take on extra shifts

  • Current certification to run the OnQ program, or certification within the last 2 months.

  • Can commit to working for at least one year in the current position.


Salary is dependent on experience.

See full job description

Job Description


Front Desk Assistant
City: Palo Alto
State: CA
ZIP: 94301
Job Type: Contract
Hours: 40
Job Code: EB-1277707691

Tekberry is looking for a highly qualified and motivated Front Desk Assistant to work on-site with a World class University in Palo Alto, CA.

This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.

Job Description:

    • Provide superior hotel-style customer service to visitors at 24-hour front desk.
      • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.
      • Coordinate email travel inquiries with internal and external customers.
      • Perform routine hotel functions, such as taking reservations and registering and checking out guests.
      • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.
      • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Stanford community.
      • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.
      • Review daily transactions for accuracy; prepare account billing for financial processing.

      Education & Experience:
      High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.
      Knowledge, Skills and Abilities:
      • Demonstrated accurate cash handling knowledge and experience.
      • English language fluency.
      • Business writing acumen to originate and respond to correspondence.


    • Certifications and Licenses:
      • Valid California Non-commercial Class driver's license.


      • Constantly stand/walk throughout an 8 hour shift; constantly perform desk-based computer tasks.
      • Frequently use a telephone, writing by hand.
      • Occasionally twist/bend/stoop/squat; lift/carry/push/pull objects (luggage) that weigh 21-40 pounds.
      • Rarely lift/carry/push/pull objects that weigh >40 pounds, sort/file paperwork.
      • Ability to obtain and maintain a California Non-commercial Class Driver's license and drive a non-commercial vehicle, day or night, transporting guests locally.
      * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
      • Will work variable shifts (evenings, overnights, weekends, holidays) within a 24-hour, seven day per week operation.

    The work must be done on-site, so telecommuting will not be possible. Please submit your resume with salary requirements. Principals only; no third parties or off-shore companies. No phone calls please.

    Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

    Company Description

    Tekberry has over 25 years of experience working with clients from Fortune 500 companies down to small and medium sized companies. Our job is to develop a partnership with clients and with our talent to ensure that we best match opportunities with our talent pool. But we don’t just match for job specifications, we match people to the work culture, too.

    See full job description

    Job Description


    We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


    • Greet and welcome visitors at the front desk with warmth and professionalism

    • Operate a telephone system, screen and forwarding incoming phone calls

    • Manage the access control to building, ID card processing and Visitor Log

    • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

    • Manage schedule for multiple conference rooms

    • Coordinate staff meetings, facilities and catering

    • Plan and coordinate company events

    • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

    • Maintain company directory by region and department

    • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

    • Provide administrative support for the office staff and field employees

    • Support finance team to process expense reports using the internal expense system (Concur)

    • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

    • Resolve organization travel related technical conflicts as needed

    • Provide clerical support filing, scanning, copying, and related tasks

    • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

    • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

    • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

    • Establish and monitor procedures for record keeping

    • Perform other tasks as directed by Director Systems and Processes and Executives


    • Bachelor’s Degree required

    • 3+ years of Management Experience

    • 2+ years Travel Arrangements Experience

    • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

    • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

    • Concur Experience is a plus

    • Excellent attention to detail and organization

    • Excellent spelling and grammar

    • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

    • Ability to multi-task while still performing and completing high quality work

    • Sense of urgency and capable of prioritizing

    • Solid job tenure and work ethic

    • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


    The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

    • The employee must be able to remain in a stationary position 50% of the time.

    • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

    • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

    • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

    • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


    In addition to medical, dental and vision, with 401K and employer contributions, we also offer:

    • Excellent team work environment and company culture.

    • Fully stocked kitchen with food and refreshments and premium coffee

    • Monthly catered company events for team and relationship building.

    • 3 floating holidays included from the standard holidays

    DirectLine is an Equal Opportunity Employer

    Company Description

    Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.

    See full job description

    Job Description


    A Prominent Financial Company is seeking a highly engaging and proactive Front Desk Administrative Associate to join their hardworking team. In this dynamic role, you will support the firm’s investment team while acting as the face of the office, greeting and directing guests and providing the highest level of service. Our ideal candidate is an organized, efficient professional with a warm and friendly demeanor and a willingness to help out wherever necessary.




    ·       Manage the front desk, acting as the positive and accommodating face of the firm

    ·       Prepare conference rooms for meetings, including creating meeting schedules and organizing materials

    ·       Provide support to the Investment Team such as acting as gatekeeper for incoming calls and inquiries and coordinating travel plans

    ·       General office duties such as processing relevant financial reports and invoices and receiving and distributing mail and packages

    ·       Manage online databases and ensure that information is updated accurately

    ·       Support logistical and operational office tasks and find opportunities to streamline processes for efficiency



    ·       Relevant administrative experience highly preferred

    ·       Excellent organization skills; proven ability to seamlessly manage multiple tasks simultaneously

    ·       Collaborative, team player mentality and a service-oriented attitude

    ·       Impeccable written and verbal communication skills

    ·       Engaged, articulate, and highly pleasant demeanor

    ·       Expertise in MS Office and Google Suite


    Please submit your resume for immediate consideration!


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    We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


    Company Description

    In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.

    See full job description
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