Jobs near Redwood City, CA

“All Jobs” Redwood City, CA
Jobs near Redwood City, CA “All Jobs” Redwood City, CA

RIDE Oakland, Oakland's premier dedicated indoor-cycling studio is seeking energetic, passionate, and reliable individuals to join the RIDE Team.  We are looking for service-oriented people with a passion for health, fitness and FUN as well as an interest in indoor-cycling, our studio, and promoting our brand.  Applicants must be independent thinkers and problem solvers. 

Studio Assistant responsibilities include:


  • Providing excellent customer service to clients.

  • Greeting and checking in clients.

  • Opening and closing the studio.

  • Orienting new students to the studio.

  • Maintaining the RIDE aesthetic by providing studio maintenance.

  • Making smoothies/coffee at RIDE Bar, our in-house smoothie bar. 

  • Retail.

  • Assisting with special events.

This is a part time job; Hours available now are W,Th,Fr mornings 8:30 am-1:00 pm as well as Tuesday and Wednesday evenings. If interested, please send us a current resume and a brief cover letter telling us why you would be a great addition to the RIDE O Team. Perks include competitive pay, a fun place to work, and free/discounted classes. We will contact only applicants who meet our criteria for an interview. For more information about our studio, check out www.rideoaklandcycling.com


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Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


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We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Admin to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.

Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.

General Description:

The Office Admin will be responsible for all duties related to the operations of the office including:


  • Ordering and maintaining proper stock of business supplies

  • Maintaining our food & beverage stock for the office

  • Overseeing incoming/outgoing mail and packages

  • Answering and directing phone calls

  • Receiving visitors

  • Invoicing Clients

  • A/P, A/R for the accountant to match in Quickbooks

  • Input Customer Leads into Salesforce

  • Manage Campaigns and Salesforce activities

  • Provides administrative support to the Senior Leadership team as needed.

Responsibilities and Duties


  • Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed

  • Greet, announce, and direct all office visitors

  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis

  • Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)

  • Place food & beverage orders weekly, monthly and on-demand

  • Ensure order and neatness of shared office spaces

  • Draft and distribute Corporate communications

  • Provide administrative support to staff

  • Manage and Pay vendors and bills

  • Complete other administrative duties as needed

Qualifications and Skills


  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

  • A Bachelor’s degree or an Associate degree with equivalent experience

  • Ability to effectively communicate with customers, vendors, and all employees from drivers to executives

  • Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets and word documents

  • Knowledge of Salesforce including campaigns, leads, opportunities, etc

  • Excellent organization and multi-tasking skills with strong attention to detail

  • Superior problem-solving skills with the ability to think on one’s feet

  • Polished and professional in both appearance and conduct

Benefits


  • Fully compensated medical, dental, vision benefits

  • PTO

  • Bonuses

  • Cozy work environment

Job Type: Full-time

Salary: $18.00 to $25.00 /hour

Experience:


  • customer service: 1 year (Preferred)

Education:


  • High school or equivalent (Required)

Work authorization:


  • United States (Required)

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Professional development assistance

This Job Is Ideal for Someone Who Is:


  • People-oriented -- enjoys interacting with people and working on group projects

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction

Schedule:


  • Monday to Friday

Financial Duties:


  • Invoicing customers

  • Handling accounts payable and receivable

  • Generating financial and operational reports

  • Maintaining budgets and record expenses

  • Processing payments


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WHO YOU ARE 


  • You have 2+ years of administrative experience 

  • You have a strong interest in growing the APW brand. 

  • You vibe with APW’s content and brand voice. (You can’t fake passion for what we do.) 

  • You have the ability to pay close attention to detail, work independently, and meet deadlines

  • You have excellent organizational skills and the ability to prioritize and manage a schedule in a high-volume environment

  • You have strong communication skills, both verbal and written

  • You have previous SEO experience

  • You are proficient in Google Suite

RESPONSIBILITIES


  • Manage contributor pitches

  • Update SEO content

  • Research trends, competition and potential collaborators (wedding industry and non-wedding industry related)

  • Gather data and research for upcoming editorial pieces and submissions

  • Act as liaison between contributors and in-house departments (social, sales, operations)

  • Reach out to credible sources and industry professionals to provide quotes for written assignments

  • Work closely with other team members on daily coverage and weekly/monthly editorial themes and planning

  • Provide light office management and administrative support to the Oakland staff, including travel coordination and reservations, running local errands, maintaining a clean and functional workspace

BONUS POINTS


  • You have a car.

  • You’ve helped your sister or cousin plan a wedding (or planned your own). Or maybe you’ve helped with flowers on a million events, or are the go-to person in your family to help plan big parties.

  • You love small businesses and small business owners and get what it takes to run one. Maybe your Aunt owns a shop, or your sister has a nail side hustle, or you make your own greeting cards and sell them on Etsy. Whatever it is, you know about the love and care that goes into doing it for yourself.

  • You have photography skills, graphic design skills, or any other great skills we should know about.

THE FINE PRINT Our offices in Oakland, CA (Fruitvale Area) Part time, roughly 20 hours a week $18-20/hr, depending on experience

HOW TO APPLY

Please submit all applications to team (at) apracticalwedding (dot) com. Please make the subject of your email “Office + Editorial Assistant” so that we can keep track of incoming applications. In your application, please include:



  • Cover letter: Tell us your experience, your working style, and why you think you’d be a good fit for this role. 


  • A Pinterest board of 15–20 pins showing the style that you feel reflects the intersection of your aesthetic with the aesthetic of our site.

  • Two or three references.

 

Note: If you are selected for an interview, you may be provided additional assignments as part of the interview process.

We will be accepting applications on a rolling basis—and we can’t wait to hear from you.


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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 

REQUIREMENTS


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills


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About Shape Security

We are security and web experts, pioneers, evangelists and elite researchers. We believe in the power of the Internet to be a positive force and our mission is to protect every website and mobile app from cybercriminals. Shape’s founders fought cybercrime at the Pentagon, Google, and leading security companies. We are backed by some of the most prominent leaders and investors in the technology industry (Kleiner Perkins, Google Ventures...) If you want to be a part of the team that will taking on great responsibility, and making the Internet a safer place for everyone, let's talk.

Position Summary:

This position is responsible for greeting guests, answering telephones and directing inquiries from vendors and clients. This person is also responsible for maintaining current parking validation lists and processing access badge requests. The ideal candidate will create a positive welcoming environment for Shape employees, clients and guests, while assisting with maintaining a high level of professionalism when providing various administrative assistance to Shape's other teams. The candidate must be able to multitask in an environment with frequent interruptions. A positive attitude, strong communication and organizational skills are required.

Primary Responsibilities:


  • Greet all visitors and guests and perform basic security processes.

  • Appropriately route all incoming/outgoing mail and packages from couriers.

  • Managing and maintaining the appearance of the reception area

  • Providing customer service for visiting client / Shape visitors

  • Maintaining conference room calendars (including appointments and reminders)

  • Maintaining the appearance of client areas and break rooms

  • Answering and transferring incoming calls

  • Receiving, sorting, distribution and shipping of mail, faxes, and packages

  • Managing visitor security access card de/activation, distribution and retrieval process

  • Assisting with administrative duties to other departments as needed

  • Route & assign Corporate Operations tickets

  • Assign workflow tickets to appropriate staff member.

  • Route and include appropriate group or users if necessary.

  • Enter in 3rd party vendor tickets when required.

  • Issue building access cards per defined GWS guidelines

  • Order Office supplies and weekly food

  • Weekly Staples Order

  • Fed Ex Supply Order (as necessary)

  • Card Key Order (as necessary)


Knowledge, Skills and Abilities:


  • Solid organizational skills

  • Ability to follow direction and set priorities

  • Strong communications skills

  • Ability to multi-task in fast paced, demanding environment

  • Strong customer service skills and the ability to deal with the public and staff in a courteous, pleasant and professional manner


Qualifications:


  • 1- 3 years of work experience in reception, customer service and/or operations

  • Experience with Microsoft Office applications (Outlook, Word, Excel)


Physical Demands and Work Environment:


  • Duties are performed in a normal office environment while sitting at a desk or computer table. Duties require the ability to utilize a computer, communicate over the telephone, and read printed material.


Benefits:


  • We provide competitive salaries, a world class benefits package, including 100% of the premium for employee medical, dental and vision insurance, highly subsidized premiums for dependent coverage, 401K match, employees stock purchase plan, 18 days paid time off within the 1st year and 9 paid holidays, life insurance, short & long term disability insurance, tuition reimbursement, and much more.


F5 Networks, Inc. is an equal opportunity employer and strongly supports diversity in the workplace.


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Position Overview   

The Education Program Assistant provides support to all aspects of Temple Sinai’s educational programs for our children in grades K-12 and their families. This includes our innovative, nationally recognized Religious School (which meets one to two times weekly for students in grades K-6), monthly Family School program, Youth Program, 12th grade Confirmation and all associated events. With 350 students and 200 families participating in Sinai’s programming on a regular basis, this role imparts Jewish learning and builds a positive Jewish identity and cultural practice for hundreds of East Bay students every week.    The Education Program Assistant works in a collaborative environment with the Education Department staff, Temple Sinai administrative staff, the clergy, the Executive Director, and with children and their families.     

Duties and responsibilities   

Schedule: The Education Program Assistant position is a non-exempt part-time position. The hours are Sundays from 7:30am-3:00pm, Tuesdays from 11:00am-7:00pm, and Wednesdays from 11:00am-7:00pm. During school holiday times and in the summer the schedule is subject to change in collaboration with the Director of Education.    

Qualities:  


  • Promotes team work and collaboration

  • Maintains confidentiality of all children, families and staff

  • Responds in a professional manner to co-workers and families

  • Greets parents/care-givers warmly and responds promptly to their requests

  • Understands and supports the policies of Temple Sinai educational programs

  • Be neat and organized

  • Thinks on your feet and adapts as situations change

Operations:  


  • Produces lists

  • Tracks and coordinates data

  • Maintains accurate records and materials

  • Supports programs and teachers

  • Provides communication support

  • Orders supplies and snacks

  • Supervises students during recess

  • Answers phones and responds to concerns

  • Manages payroll

  • Serves as registrar for Religious School, Youth Programs and related events

  • Participates in staff meetings as needed

  • Other duties as assigned by the Director of Education

  • Sets up before and cleans up after programs

Qualifications    


  • Driver’s license required for small errands

  • Accessible and agreeable to use own vehicle with mileage reimbursement

  • Proficient in Microsoft Office Suite and database entry and willing to learn new computer programs 

  • Experience with social media and e-marketing tools

  • Proficient at multitasking and acting as a team player 

  • Able to accomplish tasks accurately and quickly with a sense of urgency 

  • Strong writing skills      

  • Educational experience, Jewish knowledge, and synagogue familiarity preferred

Working conditions   

The Education Program Assistant’s hours include Tuesday and Wednesday evenings and Sunday mornings during the academic year.   

Physical requirements    


  • Lift up to forty pounds

  • Current health screening 

  • Adhere to the sick policy 

  • Demonstrate full range of motion (i.e. kneel/be on child’s level for extended periods of time, sit on the floor, stand to supervise children during outside time)

  • Wear appropriate clothes & shoes 

  • Move quickly between activities


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Blades Co is currently looking for a full time Receptionist to join our team. Our mission is to supply impeccable grooming products and barber and foster total mental relaxation and well-being. Our ideal candidate would preferably have receptionist experience, excellent customer service skills, and can multi-task with ease.


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Cocoon Day Spa is expanding in Rockridge, Oakland and looking to add a dynamic, experienced and professional front desk member to our team. This position comes with the goal of eventually developing into a management role.

This is a part-time position that can eventually develop into a full-time position. Candidates must have flexible availability and open to working day, night and weekend shifts.

_____________

JOB REQUIREMENTS:

Excellent and uncompromising customer service experience with high-end, luxury hospitality clientele.

Flexibility in work schedule.

MUST be reliable.

Passionate, skilled and responsible individuals who enjoy a team-oriented work environment.

We are a very busy, fast-paced spa with a loyal clientele. The right candidate needs to be open to learning and advancing as we are looking for someone to grow and develop within the role. This is a fantastic opportunity for anyone looking for a career and long-term employment among an awesome team that is well established and constantly growing.

*Excellent pay, benefits and perks for the right candidate!

Please submit with cover letter and some information about your current position. Resume's without cover letters will not be considered.


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Seeking a stylish, friendly, trustworthy professional with outstanding customer service skills to join our healthy concept salon! We are a 100% non-toxic nail bar putting a fresh spin on the traditional nail salon experience. We are experienced small business owners passionate about clean beauty and building community. You will gain valuable experience in seeing first-hand how to operate a small business, planning and executing events and creating partnerships with brands and engaging our community.

We are located in the bustling Mid-Market neighborhood of San Francisco, centrally located in between tech offices and high-end residential apartments and walking distance from MUNI, City Hall, restaurants and coffee shops. As our Front Desk Coordinator, you will be responsible for creating and maintaining a welcoming atmosphere and a unique guest experience.

Job Responsibilities


  • Greet and check guests in and out

  • Recommend and schedule treatments/services

  • Maximize scheduling for time efficiency and profitability

  • Answer phones, return calls and respond to emails

  • Educate guests on our product lines and upsell when appropriate

  • Provide assistance and support to owners and technicians

  • Take pictures and post to salon social media platforms

  • Run reports from online booking system, help strategize ways to improve sales

  • Assist in taking inventory and re-ordering

  • Assist in booking and operations of private events

Qualifications


  • Proven experience as an outstanding receptionist

  • Exceptional customer service skills in person, over email and phone

  • Time-management and organizational skills

  • High energy and detail-oriented

  • Knowledge of salon/spa management software

  • Minimum 1 year experience in a Salon/Spa environment

We offer a positive and clean work environment, competitive salary, and potential for growth in our company. If this sounds like a role for you, send us your resume and why you would be a fit for The Nail Hall!

Job Types: Full-time, Part-time

Salary: $16.00 to $17.00 /hour

Experience:


  • customer service: 1 year (Required)

  • Salon Software: 1 year (Preferred)

  • Receptionist: 1 year (Required)

Education:


  • High school or equivalent (Required)

Application Question:


  • Why do you want to work at The Nail Hall?

Additional Compensation:


  • Store Discounts

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 30-39

Setting:


  • Other

This Company Describes Its Culture as:


  • Detail-oriented -- quality and precision-focused

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

Schedule:


  • Monday to Friday

  • Weekends required

  • 10 hour shift


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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.

RESPONSIBILITIES AND DUTIES


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.

QUALIFICATIONS AND REQUIREMENTS


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.

 

HOW TO APPLY:

Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour

Experience:


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)

Location:


  • Redwood City, CA 94063 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Bonuses

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

Setting:


  • Education

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Payroll

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required

  • 8 hour shift


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Experiences and Skills: 


  1. A positive and compassionate approach to work 

  2. Flexible and able to work in a small, dynamic office environment 

  3. Strong problem solving and critical thinking skills 

  4. Collaborative/team player

  5. Strong attention to detail 

  6. Solid written and oral communication skills 

  7. Excellent phone etiquette 

  8. Valid California Driver License and clean driving record mandatory 

  9. Database experience mandatory [DonorSnap, Razor’s Edge, DonorPerfect, DonorView, etc.] 

  10. Development/fundraising experience preferred 

  11. Project/event management experience preferred 

  12. Graphic design software experience preferred†[InDesign, Photoshop, Canva etc.] 

Responsibilities:

Database and Administration Support: 


  1. Administrative Support (includes answering phone queries, office equipment support, use of MS Office Suite and Google Documents & Drive) 

  2. Accounting Support (Prepare accounting reports for bookkeeper) 

  3. Database Support (Process and enter donations into database, prepare and mail acknowledgement letters plus maintain database 

  4. Meeting Support (Create agendas and take meeting minutes) 

  5. Volunteers (recruit, orient, & manage)  

Event Coordination and Staff Support 


  1. Assist with preparations preparing for outreach and fundraising events (2 large-scale events in June & October and 5 smaller outreach events) 

  2. Project management including planning (Assist with development of event milestones and deliverables) & execution (measure success), Strong Problem-Solving Skills 

  3. Assist with fundraising and public advocacy campaigns  

Communications Support 


  1. Establish good working relationships with each of the 5 Meals on Wheels Programs 

  2. Create brochures and flyers newsletters, e-newsletters, and e-blasts 

  3. Assist with website maintenance and search engine optimization 

 

There will be occasional weekend events where you will need to staff an event table. 


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


See full job description

The Opportunity 

Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values. 

What You'll Achieve in Your First Year


  • Maintain   appointment schedules by planning and scheduling meetings, conferences, and   teleconferences § Manage   email and voicemail as requested

  • Coordinate   meetings and client events including venue and refreshment arrangements,   incentive purchasing and tracking, and perform note taking duties.

  • Support and coordinate logistics with RDA project staff 

  • Communicate and maintain working relationship with client agency   staff

  • Coordinate project team travel with Operations team        

  • Support   office activities including but not limited to ensuring cleanliness and   troubleshooting office equipment 

  • Work with   the Executive and Operations team members to execute special projects and   staff wide events 

  • Assist with   research projects and prepare reports as needed 

  • Manage   expense report preparation and submission, and invoice tracking            

About You  


  • Ability  to   work independently and in a team 

  • Exceptional verbal and written communication   skills 

  • Excellent attention to detail 

  • Computer skills including   competency with Word, Excel, PowerPoint 

  • A   bachelor’s degree, experience may   replace education 

  • Minimum   of 3-5 years’ work experience as an Executive Assistant 

  • Experience working   with culturally and ethnically diverse communities

Benefits of Working at RDA 


  • Dynamic and collaborative workplace  

  • Family-friendly environment with   flexible schedules 

  • Paid vacation and sick leave 

  • 100% RDA sponsored insurance 

  • 401k, with RDA discretionary match   after 2 years  

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses       

To Apply: Please   send cover letter, resume, and three references to careers@resourcedevelopment.net with the subject line “Directors’ Assistant”. No phone calls please.   RDA appreciates each application it receives, but due to the volume of   responses for positions at RDA, only candidates who best fit the needs of the   organization will be contacted.    

Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable   and inclusionary hiring practices. We strongly encourage applicants to apply   from all cultural backgrounds, religions, sexual orientations, genders, and ages.       


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We have openings for HOURLY and LIVE-IN shifts in San Francisco, San Mateo, and Santa Clara counties.

PLEASE REACH OUT by phone call or text to 650-732-0690 to schedule an interview. We will return your message as soon as possible.

Team members choose to work with Sage for our compensation, development of dementia skills, and our team-based approach!


  • Enjoy FULL BENEFITS including medical, vision and dental coverage available to every team member who works 30 hours or more a week!

  • Overcome every challenge together! BE A PART OF A TEAM THAT SUPPORTS YOU day or night, in person and on the phone. Gerontologists, nurses and social workers - as well as field supervisors - answer your questions and help you learn new ways to provide excellent care to clients.

  • Learn QUALITY OF LIFE ACTIVITIES(painting, music, paper crafts) from dedicated Hummingbird therapeutic activity specialists assigned to each and every home care client.

  • In addition we offer PAID ORIENTATION, PAID TRAINING for state licensing, WEEKLY PAY, direct deposit and flexible work schedules

Essential Duties

Responsibilities of the Personal Care Attendant include, but are not limited to, the following and are provided in accordance with the Plan of Care:


  • Provides home management to maintain a safe environment.

  • Assists and/or provides all aspects of personal care including bathing, dressing, oral hygiene, hair care, and shaving.

  • Encourages client to maintain independence.

  • Assists and supports clients with ambulation and transfers as needed.

  • Helps with specialized assistive devices; e.g. Hoyer lift, board, etc.

  • Assists with prescribed exercises and rehabilitation.

  • Assists with toileting as needed.

  • Prepares meals, planning and shopping for regular and specialized diets.

  • Assists with eating.

  • Observes and reports intake of fluids and food and frequency of elimination if indicated.

  • Assists with client’s laundry.

  • Assists with light housekeeping related only to the client. However, the PCA understands and agrees that any housekeeping should only relate to areas of the residence that the client uses, and that the PCA must spend less than 20% of his or her working time per shift on housekeeping related to the client.

  • Assists with medications that are self-administered.

  • Works closely with Home Care Director to create meaningful activities.

  • Closely follows care plan provided by Home Care Director and conducts activity program on a daily basis.

  • Communicates with Home Care Director when art or personal care supplies are needed.

  • Observes and monitors the client’s condition, notifying Care Management staff of any significant change in client’s status.

  • Provides documentation as needed (daily log entries, time sheets, etc.) and attends necessary training.

  • Complies with Sage Eldercare’s Policies and Procedures and all applicable laws and regulations.

  • Perform other duties as assigned consistent with the terms of the Summary of Job responsibilities and related to client’s independent living where the client cannot perform such duties due to the client’s health or age limitations.

Sage Eldercare Solutions has been a premier agency since 2001. We have built a reputation for superior client service dedicated to offering wise eldercare solutions that promote quality of care and quality of life for older adults.

 

 

Job Type: Full-time

Salary: $20.00 to $22.00 /hour

Experience:


  • working 1 on 1 in client homes through homecare agency: 2 years (Preferred)

Application Question:


  • Are you able to drive to client homes in San Francisco, San Mateo and Santa Clara counties?

Work Location:


  • Multiple locations

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

This Job Is Ideal for Someone Who Is:


  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • High stress tolerance -- thrives in a high-pressure environment


See full job description

 

Want to see the role in action? Click Here! 

 

What is an Alfred? As an Alfred Home Manager, you are the heart of our service and the center of our business. Your mission: to care for your clients by delivering intuitive hospitality to their homes each week. Both a problem solver and a caretaker, you will become a trusted member of the household. 

 

About Our Company Hello Alfred is a hospitality and technology platform focused on building intuitive, personal help into the most important space in people’s lives: their home. As the only company in the world that customers trust with the keys to their homes, we’re building a world where people come first, hospitality is an everyday luxury, and it’s both easy and OK to ask for help in managing our busy lives. We believe in corporate responsibility, which means that we truly consider the second and third order consequences of our actions. Even if it takes longer, we always do the right thing.   

 

As an Alfred Home Manager, you will get to know your clients, anticipating their needs in order to make their lives better.  As an Alfred Home Manager, you can also think of yourself as:  



  • A Hands-On Hospitality Professional: Visiting many clients’ homes per day in order to:


    • Take care of common errands, such as picking up / dropping off dry cleaning, collecting prescriptions, and buying groceries

    • Handle special requests on demand, such as picking up your client’s favorite bottle of wine or expertly arranging flowers in a vase

    • Complete our signature twenty-minute Tidy-Up, similar to hotel-style turn down services: wiping down counters, organizing living space, making beds, doing light dishes, taking out trash and recycling, and more

    • Assist with logistics and quality assurance for in-home services provided by other vendors

    • Leave a handwritten note as a personal touch to inform the client what you were able to help them with this week and to suggest what they need next time




  • A Relationship Manager: Connecting the dots between vendors, clients, building partners, and teammates


  • A Brand Ambassador: Meeting new clients in your assigned residential building to articulate the Alfred service


  • An Anticipatory Sales Leader: Helping clients understand what they need through a deep understanding of their likes, dislikes, and routines.

Important Details Alfred Home Managers spend a significant portion of their work time in clients’ residences.  Alfred Home Managers can expect to work in a variety of home settings that reflect the lifestyle choices of Hello Alfred clients, including settings with pets.  Alfred Home Managers must travel in and around the communities in which clients live in a variety of weather conditions. Alfred Home Managers must be able to lift up to 30 pounds.   

 

Why Join Hello Alfred? We reward our exceptional Alfreds for the hard work they do every day:  



  • Good compensation – Alfreds are offered competitive hourly rates and are eligible for performance-based raises


  • Hourly full-time work and part-time - We pay hourly and offer a full-time and part-time schedule, and allow you to complete the day’s tasks in your own priority order


  • Benefits – We offer generous medical, dental and vision coverage and a 401K plan; we also provide a stipend to cover cell phone use and reimbursement for travel (depending on market)


  • Career paths –  opportunities to transition into Business Operations, Training and General Management


  • Industry-leading training – certifying you for success at Hello Alfred and the broader hospitality industry


  • Team –  you will get to work alongside a team of passionate, energetic people who are designing the future of hospitality

What You are Like  


  • Extremely trustworthy

  • Genuinely caring about a job done well

  • Detail-oriented and anticipatory in serving of  your clients

  • Consistently  improving yourself and the way things are done

  • Self-motivated and operating with a “no job too small” mentality

  • Personable during all face to face interactions 

  • Adaptable when things go wrong, considering it a fun challenge to solve

  • Able to  make sound decisions on behalf of our clients and also know when to stop and ask for help

  • Able to prioritize and multitask

What Else You’ll Need  


  •  2-3 years of relevant customer service experience

  • Comfort using a smartphone to manage your tasks and communicate

  • Ability to stand on your feet for extended periods of time, maneuver in small spaces, bend, and grip with your hands

  • Ability to lift up to 30 pounds

  • Comfort and ability to work in homes with pets, including dogs and cats

  • Be at least 21 years old

  • A valid driver’s license and vehicle to use during work

  • Auto insurance meeting or exceeding the state minimum


See full job description

  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


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Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty. 

Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees. 

SALES & CUSTOMER SERVICE REPRESENTATIVE

Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.

Reports to: Operations Manager.

Hours: Full and Part Time available, evening and weekend availability required.

Salary: $15-$18/hr, DOE

CORE RESPONSIBILITIES


  • Directs a smooth and efficient flow at the front desk during busy check-ins.

  • Actively promotes and sells memberships, workshops, trainings and retail offerings.

  • Educates guests about the details of our offerings and products.

  • Works with MindBody Online for all bookings and transactions, with a high degree of accuracy.

  • Compassionately holds boundaries and enforces Namaste policies.

  • Executes daily maintenance tasks, upholding a clean, safe, organized and aesthetically pleasing studio and retail space.

  • Supports management and leadership teams by communicating and providing feedback regarding the needs of the space.

REQUIREMENTS


  • Minimum 1 year commitment.

  • Strong sales and customer service skills.

  • Ability to problem solve and take initiative.

  • Strong organizational skills, ability to prioritize.

  • Willing to work in varying shifts and extended store hours.

  • Works effectively within a team as well as independently.

  • Familiar with Namaste studios and key offerings.

  • Strong computer skills; previous experience with MindBody Online a plus.

  • Knowledge of yoga and wellness industry.


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DonorsChoose.org engages the public in public schools by giving people a simple, accountable, and personal way to address educational inequity. In this , board member Stephen Colbert tells the organization's story.

Since its launch in 2000, more than 3.1 million "citizen philanthropists" have donated to classroom projects on DonorsChoose.org, channeling books, field trips, technology, and other resources to more than 27 million students in public schools, overwhelmingly from low-income households. Along the way, the organization helped to pioneer the field of crowdfunding and continues to , even as we experience our yet!

Through its and culture, DonorsChoose.org earned recognition as the 2017 #1 "Best Nonprofit to Work For" by the Nonprofit Times.

Our Team:The People Operations team promotes a culture where our colleagues are appreciated, can thrive, and achieve outstanding results on behalf of our teachers and students. We provide consistently high-quality, efficient, and user-focused HR, IT, and Facilities services, and lead the thinking around how to motivate and retain our amazing team.

We are looking for friendly, enthusiastic teammates to provide exceptional assistance to our growing community. If you are motivated by our mission and get a thrill from helping people, we want to hear from you!

You will:


  • Maintain a high-functioning office which includes: overseeing office supply orders and inventory, kitchen refreshments, furniture, equipment, and stocking items. 

  • Greet guests, distribute mail and packages, and respond to office requests from staff members.

  • Work autonomously to design and develop self-serve standard operating procedures for staff, contributing to building office culture, and making sure staff are supported. 

  • Partner with our New York based IT team to troubleshoot basic phone, data, and other IT issues in our SF office as they arise.

  • Assist with office events: scheduling, setting up, and taking down.

  • Support the Office Experience Manager (based in NY) with projects, including creating services and processes to improve staff office experience.

  • Communicate with building management and coordinate work as needed.

  • Coordinate staff birthday acknowledgements, anniversary gifts, and other appreciation initiatives.

  • Join the DonorsChoose social committee to help plan and execute social gatherings for the SF office.

  • Support the People Operations Team with projects, as needed.

You are:


  • Friendly, confident, and eager to deliver on internal customer service. You are passionate about completing daily tasks that keep the office running so staff can complete their work efficiently and successfully. 

  • Strategically minded; you are constantly thinking of creative solutions to improve workplace processes.

  • Detail-oriented in coordinating schedules, meetings, and tracking dates. 

  • A problem-solver who is praised for your attention to detail. You live for organization. You find it satisfying to put things into a system - both data on a computer and physical inventory. 

  • Action-oriented; you have no problem checking off items from your to-do list and are ready to help others when they need it without being directed to do so. You have experience working on projects with little supervision.

  • Tech savvy and thrive in an online environment; You’re comfortable learning new programs and tools quickly and easily. The idea of a fast-paced startup-like environment excites you. 

  • An excellent written and oral communicator; you have excellent interpersonal skills.

The Extras:We value office culture, professional development, and fun. We’re an energetic team that loves what we do and values gratitude. Our office has an open floor plan which supports collaboration and teamwork. 

The Details: 


  • Hours: 20-25 hours/week

  • Days and hours to be determined based on company need, some flexibility is required

  • Commitment: You are able to commit to the role for at least 6 months, and preferably longer than that 

  • Location: San Francisco, CA

  • Compensation: $17/hour based on skills and experience

  • Min. Experience: One year of comparable experience; College degree preferred but not required

To Apply

You may apply online here: https://grnh.se/828bd1db2. Please submit your resume, and a cover letter addressed to Shanique Parris, Office Experience Manager. 

A Final Note

The DonorsChoose.org team works toward a nation where students in every community have the resources needed for an excellent education. To do this, we hire and support a diverse team of the best and the brightest talent available. We are an organization increasingly representative of the varied races and ethnicities, genders and sexual orientations, religious and political beliefs, and abilities that comprise our nation. DonorsChoose focuses on attracting, retaining, and advancing diverse talent because it makes us more effective, high-performing, creative, and resilient.If you are passionate about our mission, highly skilled in your field, and looking for a place where you can bring all of yourself to work, we want you.


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Company Description

The focus of Zipongo is Eating Well Made Simple. We provide Foodsmart population health (FoodSmart population nutrition analytics & FoodsMart ad-free buying with options ranging from Amazon & Sun Basket to GrubHub & Compass Cafes), Telenutrition, and Foodscripts (health plans subsidize food) disease reversal programs to hundreds of employers and 5 of the 7 largest health plans in the US.

Job Description

Zipongo is looking for a dynamic and creative individual to support the CEO and Management Team as an Executive Assistant. You will be the glue to hold everything together - from calendaring, travel and office management, to marketing, event management and sales operations, you will participate in confidential and high priority efforts to support Zipongo's goals. We are looking for an EA who has a natural passion for learning and culture development, enjoys taking on new tasks and projects, and who excels at being mindful of details and key business development relationships in an energetic healthcare market.

You will:


  • Provide core administrative support to our CEO and supplemental support to our COO and CFO

  • Maintain sensitive and complex calendars, domestic and international travel, requiring coordination with both internal and external executives, partners, and EAs.

  • Be the CEO's right hand by attending important meetings, occasionally requiring travel for key events, and being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.

  • Manage projects simultaneously, identifying gaps and taking ownership of projects; compiling and preparing material and agendas for team meetings, such as all-hands presentations and events. The EA will also be a valued member of the Marketing and Sales team, helping to drive lead generation vis-à-vis the relationships of the CEO, your own research efforts and relationships with key market partners.

  • Develop an understanding of the team and field requests from members, as well as internal and external contacts, making a point to be available and approachable.

  • Maintain relationships and strong communication with collaborators to help support team programs and goals.

Qualifications


  • Bachelor’s degree; public health, nutrition and marketing experience a plus

  • At least 3 years’ experience effectively supporting a senior executive in a public health or healthcare setting

  • Excellent project/time management skills

  • Ability to multitask and prioritize daily workload

  • Proficiency with Google Apps (Calendar, Gmail, etc) Microsoft Excel, PowerPoint and Word

  • Comfort with Salesforce/ CRM tools, and sales and marketing research and outreach

  • Strong experiencing calendaring, setting agendas and managing effective meeting flow, and organizing travel

  • Excellent oral and written communication skills

  • Ability to communicate clearly/concisely with internal and external people, build strong relationships with external assistants and collaborators and internal team members, and work well with all levels of management.

Additional Information

 

All your information will be kept confidential according to EEO guidelines.


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Wong, Chang & Yang, LLP, a busy, high-caseload boutique litigation firm is searching for an English AND Mandarin speaking Front Desk Receptionist. Applicants must be self-motivated, friendly and welcoming, quick on their feet, and able to multi-task in a fast-paced office environment. Your primary duties include:  


  • running the front office, phones and calendar system

  • communicating with clients 

  • preparing and translating client correspondence

  • file organization, management and copying

  • conducting client intakes

  • monitoring case statuses

  • various legal administrative duties

 **Position REQUIRES fluency in Mandarin AND English, Cantonese a plus.** 

QUALIFICATIONS 


  • able to work in both English AND Mandarin (fluency in Cantonese a plus)

  • holding valid employment authorization 

  • holding valid driver's license (preferred but not required) 

Applicants who do not meet the above criteria will not be considered. No recruiters.   


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Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland

Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you! 

Job Responsibilities range from, but are not limited to: 

- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment  - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office

*Your Skills and Experience:*

-Warm, friendly, grounded and professional demeanor.  -Ability to work independently and be self-motivated.  -A quick, adaptive learner with attention to detail.  -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must.  -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.  

You are detailed-oriented, resourceful, reliable.  One year minimum experience in customer service and admin work is required.  Insurance billing, medical office experience would be helpful, though not necessary.  Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side.  Preference given to long term candidates.  

Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.

Please send your resume as a PDF file. Only PDF files will be opened.  


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The Grove Inn, a bed and breakfast inn located one block away from Alamo Square, is looking to expand their team!

Your responsibilities

Guest check-in/check-out.

Minor cleaning and laundry tasks throughout the day.

Setup and hosting of our continental breakfast when on morning shift.

Attending to our guests’s needs, including new reservations, booking modifications, etc.

Requirements

English fluency (written and spoken).

Friendly and helpful demeanor, both in person as well as in e-mails and on phone.

“Can-do” and competent work attitude.

Pro-active, anticipatory work ethic.

Working knowledge of San Francisco and bay area in general: Transportation options, special events, things to do, restaurants/bars/cafés.

Business-casual attire.

Nice-to-haves (but not required)

Prior hospitality experience and/or currently enrollment in hospitality/hospitality-adjacent studies.

Knowledge of, and experience with, cultures from around the world.

Foreign language knowledge a huge plus!

Compensation

Starting salary $18/h during training (first month), up to $23/h after training month.

IMPORTANT

Respond to this advert with a ***cover letter AND fully complete and up-to-date resume*** in PDF format.

Job applications lacking a cover letter and/or resume cannot be considered.


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Front Desk Associate Wanted at Top SF Health and Wellness Office

NutraWorks and PostureWorks is seeking an enthusiastic, well organized, and friendly professional to join our team as a Front Desk Associate!

Who We Are

Our office is home to PostureWorks, an advanced spinal rehab and physical wellness center, as well as NutraWorks, our nutritional coaching department. We have brought the best in physical rehab, postural correction, nutritional and behavioral coaching, and exercise under one roof. Our mission is to provide our patients with the means and knowledge to optimize their current and future states of health to be the best possible!

Who You Are

The ideal candidate will have a natural attention to detail and organization, will be an excellent communicator, and can easily balance being friendly and engaging while also standing firmly by office protocols and policies.

Some of the responsibilities include:


  • Greeting patients

  • Scheduling and tracking appointments for 3 different departments: Exercise, Nutrition, and Chiropractic

  • Collecting Payments

  • Reviewing/Tracking Inventory

  • Reviewing insurance

  • Processing Orders

Mandatory Skills:


  • PC literacy


  • Working knowledge of Microsoft Office (Word, Publisher, and Excel)


  • QuickBooks


  • Above average writing skills


Bonus Skills:


  • Social Media experience and regular usage


  • Basic marketing


  • Photoshop or other programs used to create marketing collateral or forms


Please send your cover letter, resume, and responses to the questions below. This role requires strong writing and problem solving skills so we’d like to understand your writing and response style.


  1. Please give an explanation as to why you believe you would be an asset both to our company and to our patients.


  2. At NutraWorks, our cancellation policy is stated on both our appointment confirmation and our reminder emails, and reads as follows:


A 24 Hour Cancellation Policy for all appointments at Nutraworks shall be maintained. Please be advised that if you should cancel or reschedule an appointment with less than 24 hours notice, you will automatically be billed a cancellation fee of $25. If you do not call to cancel or reschedule a missed appointment a no call no show fee of $45 will be charged automatically.

A woman named Allison typically arrives on time each week for her recurring 6pm appointment on Wednesday evenings. This week however, she sends an e-mail on Wednesday morning, asking to cancel her appointment for the evening due to an unexpected meeting that she needs to attend for work. Later on in the day, she e-mails once again, this time to express her frustration and anger at having her account charged. How would you respond to this situation and what would be your response to Allison?

 3. You receive the following e-mail:

Hi! I have walked by your office a few times but haven’t been able to stop in and check out what it is that you do at NutraWorks and PostureWorks. Can you give me a little information?

Thanks,

Michelle

 

Please respond within the Cover Letter of your Localwise job application.


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


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COMPENSATION $23.69/hour+ Full Benefits

PROGRAM 832 Folsom, 8th Floor, San Francisco, CA 94107

REPORTS TO Office Manager

WORK SCHEDULE Monday-Friday, 9:00am – 5:30pm

STATUS Full-Time

CLASSIFICATION Non-Exempt

Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Over the last 30+ years, Hamilton Families has become one of the most recognized leaders addressing the rising homelessness challenges in the U.S. With 1 in 30 students in the San Francisco Unified School District experiencing homelessness, Hamilton Families (HF) is leading the City’s efforts to end family homelessness and beginning to develop a regional strategy. Using data to drive our efforts, we focus on impact and long-term solutions to tackle this seemingly intractable problem. We are implementing a plan to significantly reduce family homelessness in San Francisco by 2020, and in recent years have partnered with organizations such as the Giants, Google, Salesforce, Twitter, Airbnb, government officials and the wider Bay Area community.

Hamilton Families’ work is rooted in a whole-family approach, providing supportive services to children and their parents to alleviate the trauma associated with homelessness and provide the tools and resources necessary to ensure long term financial stability. This methodology addresses the needs of parents and children to ensure that families heal and rebuild their lives together. This dynamic approach helps to break the cycle of poverty and homelessness by promoting the well-being of all of the individuals with whom they work.

The Administrative Assistant performs a variety of administrative and program support activities for the Housing Solutions and Real Estate Department as well as other administrative departments within HF. This position requires a detail-oriented, highly organized person with strong interpersonal, administrative, and computer skills. The Administrative Assistant regularly performs tasks including managing office systems, drafting correspondence, assisting staff and participants in the office, and supporting operational projects for the agency. This position is located out of our office at 1000 Broadway in Oakland.

Primary Duties and Responsibilities

• Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

• Oversee calendars and schedules on behalf of organization leadership.

• Assist/Plan/Support appointments, reservations and coordination for program team outings as well as agency all-staff events.

• Support and attend leadership and team meetings as well as participate in trainings and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

• Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

• Participate in program and organization decision making. Work with leadership to implement decisions.

• Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

• Conduct reception in the office, including directing phone calls, collecting and distributing incoming mail to staff; coordinate deliveries to and from administrative offices. Welcoming guests, and assisting participants.

• Perform office management duties including purchasing and maintaining office supplies, equipment, inventory of office keys inventory for company vehicles, staff badges and door key as well as the overall organization of the office.

• Implement and direct new office systems and environmental needs, as needed.

• Provide a wide variety of skilled administrative support for the Housing Solutions Director, Real Estate Director, Director of Strategic Initiatives, Director of Administration, Chief of Staff and other senior level staff.

• Act as a liaison between Hamilton Families staff and building management, IT support, and other contractors.

• Support monthly receipts and billing processes for high-level staff and projects, providing budgetary support as needed.

• Manage petty cash and submit monthly expenditures report to the fiscal department.

• Maintain clear records and communication with our Fiscal Department.

• Assist with various internal onboarding processes.

• Facilitate coordination between the various Hamilton Families offices, distribute program and organization communications as appropriate.

• Manage transportation systems for staff travel, including Clipper cards, HF vehicles, and BART cards for participants, etc.

Support the development department with various task

• Other duties as assigned.

Qualifications, Skills and Abilities

• Bachelor’s degree preferred. Two years previous experience in an office management and administrative setting.

• Positive, helpful, and professional attitude.

• Excellent organizational skills and ability to self-motivate; able to address multiple priorities and meet deadlines with a positive attitude and problem-solving approach.

• Excellent written and verbal communication skills; proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel, etc.).

• Essential functions of the position require use of a telephone, working at a standard computer terminal, and the ability to follow reasonable ergonomic recommendations, sit for long periods, stand, reach, bend, lift, and carry up to 40 pounds.

• Criminal background check, fingerprint imaging, and tuberculosis (TB) clearance required post-offer.

• Valid CADL and DMV report; able and willing to travel locally as needed required.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off: HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term Benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

• To submit an application, please click apply above or below.

• Please attach your résumé and a brief letter of interest.

• No faxes or phone calls.

• Hamilton Families is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance., we will consider for employment qualified applicants who arrest and conviction records.   


See full job description

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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Are you a skilled Receptionist who believes in lending your skills to end hunger? If so, consider being a Part-Time Receptionist for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Part-Time Receptionist to help support the front desk of our San Francisco office. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

The SF - Marin Food Bank’s mission is to end hunger in San Francisco and Marin. We are seeking a receptionist in our San Francisco office who is responsible for creating a professional and welcoming environment for all staff, guests and volunteers that have contact with the SF-Marin Food Bank. She/he will also provide administrative support to various departments.

ESSENTIAL FUNCTIONS AND BASIC DUTIES


  • Provide excellent customer service by cordially greeting staff, guests and volunteers as they approach the reception area, address guests by name whenever possible, and acknowledge departures.

  • Answer phone calls on a multi-line Cisco phone system; respond to inquiries, concerns, suggestions, and complaints in a friendly, polite and professional manner; transfer calls and direct inquiries, concerns, etc. to appropriate department or individual within the organization.

  • Maintain the neatness and security of the lobby, mail and office services area; lock/unlock lobby doors at beginning and end of shift; close security gate at the end of the business day.

  • Distribute incoming faxes to appropriate parties; distribute and coordinate package pick-ups.

  • Provide administrative support, including preparation of organizational binders, mailings, file preparation, special projects, etc. Order office and kitchen supplies; keep office supply cabinets stocked and organized.

  • Maintain and update front desk procedural binder, Food Bank Org chart and phone list.

  • Accept food and financial donations at front desk and process accordingly

  • Work in conjunction with the Sr. Office & Facilities Coordinator to maintain and help staff with all front office equipment.

  • Reliable attendance is essential.

  • Other duties as assigned.

PERFORMANCE MEASUREMENTS


  • Appropriate policies and procedures are maintained and updated on a yearly basis

QUALIFICATIONS


  • High school (or equivalent) required, with a minimum of one-year of professional experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Previous administrative work experience; non-profit organization a plus.

  • Strong interpersonal and verbal communication skills.

  • Outstanding phone and customer service skills that incorporate a cooperative and friendly attitude.

  • Ability to work independently with minimal supervision.

  • Strong interpersonal skills with ability to work and interact well with individuals from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Ability to appropriately prioritize and manage workload in accordance to specific job description requirements and multi-departmental needs.

  • Bi-lingual Spanish or Cantonese a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills.

LANGUAGE ABILITY: Fluency in English.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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Program Assistant – Bayview, SF

Renaissance seeks an energetic, detail-oriented Program Assistant to join our Bayview team, located in San Francisco, CA.  Our ideal new colleague engages enthusiastically with clients and the public, takes pride in the work that we do, and is passionate about economic development through entrepreneurship.  They will support smooth administration of our programs and services for the Bayview and southeast San Francisco communities.JOB TITLE: Program Assistant, full-time, non-exempt

REPORTS TO: Renaissance Bayview Center Director

LOCATION: Bayview, San Francisco, CA


  • Support the administration of multiple programs and services on- and off-site, including but not be limited to: class scheduling & registration, and other administrative aspects for program success;

  • Assist in creating and preparing various types of marketing content and material for social media distribution, press release, classes and workshops and funding opportunities (e.g. website content, flyers, fact sheets etc.);

  • Maintain program and community resource calendars both online and in the office.

  • Process invoices from consultants, vendors and other service providers.

  • Provide occasional evening support for classes, workshops, and events

  • Be informed about Renaissance programs and services, staff and event schedules, to provide information and assistance to clients, donors, community partners, and other staff.

  • Collect and input client program data to monitor program success and address grant requirements.

  • Assist in monthly, quarterly and annual program reports and data collection

  • Provide regular program progress reports, including snap shots of year to date activity.

  • Serve as the point of contact for tenants in our incubator program and facilitate maintenance, appliance and equipment repairs, coordinating with Facilities and Operations team colleagues in Renaissance SoMa location.

  • Process tenant payments and monitor and maintain account balances, coordinating with Renaissance Finance team in Renaissance SoMa location.

  • Field client inquiries, registrations for programs, and direct building guests and visitors

  • Detail-oriented, creative thinker with effective project administration skills

  • Self-starter, with the ability to take initiative and perform a variety of assignments

  • Proficiency with Microsoft Office (MS Word, Outlook and Excel), and various social media

  • Experience in marketing and outreach

  • Demonstrated passion for working in diverse communities; Strong background or interest in community development and entrepreneurship

  • Data collection and analysis experience and appreciation

  • Experience in small event organization – workshops, classes, graduations – to ensure smooth activities.

  • Spanish speaking preferred but not required

  • Bachelor’s Degree or equivalent experience

This full-time, non-exempt position includes a competitive salary ($45,000 – $50,000 annually) based on experience with benefits that include medical and dental insurance, 401K, paid time off, and holidays.

Please send cover letter and resume attn: Marcus Tartt, Renaissance Bayview Center Director, to jobs@rencenter.org.  Please note “Bayview Program Assistant” in the subject line of your email.  No telephone calls or personal inquiries please.

Renaissance believes in the dignity and rights of all persons. We consider all qualified applicants for employment and complies with the San Francisco Fair Chance Ordinance in addressing arrest and conviction records in hiring decisions.  Renaissance is an equal opportunity employer committed to diversity and inclusiveness with respect to age, AIDS/HIV status, ancestry, color, creed, disability, domestic partner status, ethnicity, gender identity (transgender status), marital status, medical condition, national origin, race, religion, sexual orientation, physical abilities, height and weight, and veteran status. Renaissance Entrepreneurship Center (Renaissance) is a 501(c)3 not-for-profit social impact organization. We have been building better communities for 34 years by helping to bring thousands of small businesses to market, transforming the lives of their owners and creating sustainable jobs, economic vitality, and vibrant neighborhoods. Renaissance operates four program centers and multiple off-site programs throughout the San Francisco Bay Area; this person will join the Renaissance Bayview team.


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“If you love the beauty industry, you'll love working with us!”    

Solé Salon and Spa located at the Bay Street Shopping center is currently hiring one full-time retail concierge coordinator.

We are an AVEDA lifestyle salon in search of a candidate with exceptional customer service to greet our retail and salon guests. We are looking for an individual who is comfortable with touch and will enjoy pampering our guests by offering a high-touch experience utilizing AVEDA's principles of retailing. Responsibilities include, but not limited to:

Point of Sale operations

Scheduling appointments for our guests in-house and/or on the telephone

Make-up consultation and application

AVEDA product recommendation and experience-based selling

Keeping retail area stocked, organized and immaculate

Managing weekly AVEDA ordering and delivery

End of Day closing procedures

Resolve challenges in an eloquent manner

Detail oriented that can handle administration tasks such as reporting, scheduling, reconciliations, office supply replenishment

Fashionable and enjoys changing hair and make-up

Friendly & charismatic

Self motivated

Assist in organizing new and creative ideas to attract customers

Train and assist the retail concierge team members

Cash management and account reconciliation

Must be able to work one full weekend day and occasionally both weekend days when retail concierge team members are on vacation

One year experience in a retail, salon or spa environment

Local area residents need only apply

$16.50 an hour with monthly retail bonus and performance bonus potential

The work schedule needing to be filled will be Wednesday through Saturday, rotating two additional Sundays a month.

We look forward to meeting you! 


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Do you have a passion for working with people, excellent organizational skills, and an interest in architecture? Do you like to keep things running smoothly and make sure everyone is taken care of? We’re looking for someone with 2+ years professional experience to help keep our creative office running smoothly and propelling forward. We’d love to meet you!

 

About us: William Duff Architects is a dynamic, growing architecture firm, comprised of bright, creative, motivated people. Founded in 1998, WDA has built a national, award-winning reputation in residential, retail, restaurant, and commercial projects. We offer competitive salaries, full benefits, a transit-friendly workplace, and opportunities for professional growth.

 

Practice: Overhead

Reports to: Director of Operations

Manages: Interns, when present

 

WDA Benefits Package:

• Competitive salaries 

• Health, dental, vision & life insurance 

• 401K retirement plan 

• Bonuses 

• Profit Sharing (401k)

• Paid Time Off 

• Professional development support

• In-house mentorship 

• Quarterly office outings

• Summer hours

• Weekly happy hours

• In-house bicycle parking

• Retail discount program

 

Major Responsibilities: 


  1. Assists Director of Operations in maintaining a supportive, fun, comfortable, safe and efficient office environment.

  2. Supports Director of Operations and management team.

  3. Tracks expenses and income transactions. Communicates with staff to obtain appropriate information for bookkeeping needs. Maintains bookkeeping data entry in accounting and tracking software. 

  4. Tracks, prepares and sends out timely bill payments.

  5. Manages the office calendar and scheduling for the Managing Principal.

  6. Schedules and coordinates vendor meetings. 

  7. Supports client and internal meetings with scheduling, preparation and clean-up. 

  8. Plans and executes internal staff events and outings such as quarterly staff outings, team building events, intermittent lunches and happy hours.

  9. Greets office visitors, answers phones, and responds to general office emails and inquiries.

  10. Manages office opening and closing procedures. 

  11. Manages office supplies inventory. Facilitates ordering of supplies, office snacks, catering, messenger and other services.

  12. Runs light errands and distributes office mail.

  13. Tidies communal office areas. Performs simple repairs and maintenance as needed. Coordinates with office vendors to keep office facilities in great shape.  

  14. Supports marketing team with office mailings.

  15. Supports smooth flow of information with office intranet updates.

  16. Organizes, maintains and updates material library. Logs updated samples and keeps library tidy. 

  17. Supports weekly staff meetings and updates staffing hours.

  18. Supports recruiting efforts by posting job listings, scheduling interviews and corresponding with candidates.

  19. Facilitates new employee orientation.

  20. Supports technical staff as needed: scans drawings, compiles meeting booklets, updates documents, runs light errands and others. 

  21. Coordinate and execute special projects as they occur. 

 

Education and Experience: 2+ years of work experience or a recent graduate. Bachelor’s degree (B.A.) with a major or focus in Business Administration, Communications, Hospitality or Design preferred. AEC experience a plus but not required.

 

Other Job Requirements: 


  • Warm, friendly and easy to work with.

  • Have a positive, professional and can-do attitude. 

  • Ability to work well in a team environment.

  • Strong writing, verbal, and organizational skills.

  • Strong attention to detail and follow through on tasks.

  • Ability to think creatively, work efficiently, prioritize and plan ahead,    and juggle multiple tasks at once.

  • Ability to pivot and accommodate last minute changes in daily responsibilities.

  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)

 

Please submit the following in PDF form by email to careers@wdarch.com (not to exceed 4MB), and include the job title in the subject line: 


  • Resume 

  • A cover letter articulating why you could be a good fit at WDA, and a bit about your personal inspirations and aspirations 

  • How you heard about WDA

 

No drop-in visits or phone calls, please.  WDA is an Affirmative Action and Equal Opportunity Employer 

(AA/EOE). 

 

 


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COMPENSATION $56,000 - $57,200 year + Full Benefits

PROGRAM Hamilton Shelter Program | 260 Golden Gate Avenue, San Francisco, CA 94102

REPORTS TO Shelter Manager

WORK SCHEDULE Thursday- Friday, 1:00 pm – 9:30 pm; Saturday, 9 am – 5:30 pm; AND Sunday- Monday, 3:30 pm to 12:00 am

STATUS Full-Time- Temporary

CLASSIFICATION Exempt

Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing and support the well-being of children experiencing homelessness. We currently operate these programs across four sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Hamilton Families Shelter Program in the Tenderloin provides a safe place to sleep, three meals a day and critical social services to 50 families a night (about 150 individuals) for up to six months. The program provides emergency beds for families in immediate crisis and private rooms for families on the city’s shelter waitlist. Participants receive comprehensive support services that include case management with referrals and linkages to community services and benefits, employment and life skills training, access to basic health services, children’s services, three meals a day, and innovative and direct assistance in securing permanent housing.

Reporting to the Shelter Manager, Shift Coordinators work in collaboration and are responsible for the successful management and operation of residential services at the shelter. Shift Coordinator is a management-level position that is responsible for supervising union-represented employees. Together, the Shift Coordinators supervise a staff of 12-14 Residential Counselors who provide 24/7 staffing at the shelter. The schedule for this position may require day, afternoon-evening, and/or overnight shifts depending on the needs of the program, and requires shared afterhours availability for on-call consultation and occasional staffing. The schedule is agreed upon in advance with the Program Director.

Primary Duties and Responsibilities

• Coordinate crisis intervention and emergency responses for residential staff. Attain familiarity and proficiency in all duties and responsibilities related to the residential department.

• Supervise residential staff in a manner consistent with applicable law and organizational policies and procedures.

• Schedule regular and on-call residential staff to ensure coverage for overnight shifts. Coordinate with other residential supervisors to ensure that all shifts have adequate staff coverage 24 hours per day, 7 days per week.

• Provide facility or shift coverage on an emergency basis; if unable to arrange alternate coverage, the Shift Coordinator fills the shift personally.

• Orient, train, coach, motivate, and evaluate designated staff in accordance with the agency’s Collective Bargaining Agreement as well as organizational policies, procedures and programs.

• Conduct performance appraisals, support staff development, and ensure discipline and corrective action as appropriate.

• Ensure that adequate health and safety standards for the shelter and kitchen are maintained at all times. This includes compliance with all Department of Public Health, Shelter Monitoring Committee, and San Francisco Fire Department regulations.

• Coordinate and directly assist with the daily functions of residential staff to assist with light maintenance and upkeep of the facility.

• Coordinate with Family Services Manager to ensure all vacant rooms are cleaned and any maintenance issue is addressed in a timely manner as requested by the Family Services Manager or Program Director.

• Ensure that staff are implementing the City’s Shelter Grievance Process in addressing concerns with participants and process all grievance documents and data.

• Coordinate with Family Services Manager to ensure all resident information and data is up to date and available to the residential department, including but not limited to rosters, and reasonable accommodations.

• Coordinate with Operations Manager to order supplies for the shelter.

• Attend regular staff meetings and share facilitation duties.

• Other duties as assigned.

Qualifications, Skills and Abilities

• Able to maintain a flexible work schedule and to work evening, weekend, and overnight shifts as needed. The position requires on call duties and responsibilities consistent with a shelter environment operating 24/7.

• Able to maintain a quality work place in a diverse, fast paced, and changing environment.

• Able to work independently, as necessary.

• At least two years of proven experience supervising paid staff.

• Experience working with one or more of the following: mental health related issues, substance abuse, domestic violence, and HIV/AIDS related issues.

• Working knowledge of the principles of federal, state and local employment laws and regulations.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications including Word, Excel, and Outlook, etc.

• Two years of experience managing a 24/7 human services program (e.g. homeless shelter, domestic violence shelter, or residential treatment program) preferred.

• B.A. in social welfare, counseling, hospitality, or related field strongly preferred.

• Experience supervising union-represented employees preferred.

• CPR and First Aid certification required within first six months of hire.

• Essential job functions include using a telephone, working at a standard computer terminal; ability to follow reasonable ergonomic accommodations; sit and stand for long intervals; reach, bend, lift, and carry up to 40 pounds depending on position; and walk up and down stairs several times a day.

• Criminal background check, fingerprint imaging, TB (Tuberculosis) clearance, and documentation required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership oppourtunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off: HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term Benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

• Apply via Hamilton Families’ ADP Applicant Portal (please attach your résumé and a letter of interest)

• No faxes or phone calls.

• Hamilton Families is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


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