Jobs near Palo Alto, CA

“All Jobs” Palo Alto, CA
Jobs near Palo Alto, CA “All Jobs” Palo Alto, CA

Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.


Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.


• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.


• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month


Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.

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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.



Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)


  • Redwood City, CA 94063 (Required)

Work authorization:

  • United States (Required)

Additional Compensation:

  • Bonuses

Work Location:

  • One location


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off


  • Education

Ergonomic Workspace:

  • Yes

Financial Duties:

  • Payroll

This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma


  • Monday to Friday

  • Weekends required

  • 8 hour shift

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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills

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We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Admin to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.

Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.

General Description:

The Office Admin will be responsible for all duties related to the operations of the office including:

  • Ordering and maintaining proper stock of business supplies

  • Maintaining our food & beverage stock for the office

  • Overseeing incoming/outgoing mail and packages

  • Answering and directing phone calls

  • Receiving visitors

  • Invoicing Clients

  • A/P, A/R for the accountant to match in Quickbooks

  • Input Customer Leads into Salesforce

  • Manage Campaigns and Salesforce activities

  • Provides administrative support to the Senior Leadership team as needed.

Responsibilities and Duties

  • Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed

  • Greet, announce, and direct all office visitors

  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis

  • Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)

  • Place food & beverage orders weekly, monthly and on-demand

  • Ensure order and neatness of shared office spaces

  • Draft and distribute Corporate communications

  • Provide administrative support to staff

  • Manage and Pay vendors and bills

  • Complete other administrative duties as needed

Qualifications and Skills

  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

  • A Bachelor’s degree or an Associate degree with equivalent experience

  • Ability to effectively communicate with customers, vendors, and all employees from drivers to executives

  • Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets and word documents

  • Knowledge of Salesforce including campaigns, leads, opportunities, etc

  • Excellent organization and multi-tasking skills with strong attention to detail

  • Superior problem-solving skills with the ability to think on one’s feet

  • Polished and professional in both appearance and conduct


  • Fully compensated medical, dental, vision benefits

  • PTO

  • Bonuses

  • Cozy work environment

Job Type: Full-time

Salary: $18.00 to $25.00 /hour


  • customer service: 1 year (Preferred)


  • High school or equivalent (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Professional development assistance

This Job Is Ideal for Someone Who Is:

  • People-oriented -- enjoys interacting with people and working on group projects

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction


  • Monday to Friday

Financial Duties:

  • Invoicing customers

  • Handling accounts payable and receivable

  • Generating financial and operational reports

  • Maintaining budgets and record expenses

  • Processing payments

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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements

  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education

  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities

  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)

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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:

  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills

  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:

  • Other forms

Work Location:

  • One location


  • Flexible schedule

Hours per week:

  • 10-19

This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:

  • Handling cash

  • Invoicing customers

  • Processing payments

See full job description

Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.

Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.

We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.


The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.


  • Excellent sales, communication, and customer service skills required

  • Goal-oriented with an ability to achieve sales in memberships, retail, private training, and teacher training

  • Ability to learn and use the Club Ready software system

  • Ability to stand or sit for up to 8 hours throughout the workday

  • Hearing sufficient to understand conversations, both in person and on the telephone

  • Must be able to work under pressure and meet tight deadlines

  • Must communicate professionally and effectively to clients and colleagues

  • Must have excellent public speaking skills

  • Must have proficient computer skills

  • Valid drivers' license, proof of insurance, and access to reliable transportation.


  • Execute sales process of lead generation, follow up, and close

  • Conduct tours of the studio while establishing a relationship and targeting prospective member's needs and wants

  • Maintain acceptable level of personal sales production

  • Emphasize and enforce objectives of the studio as a fitness and wellness provider

  • Present available services to current or prospective members

  • Book quality appointments to achieve monthly sales quota

  • Participate in special events (health fairs, grand openings, marathons, and community and hospital events) to promote the club

  • Assumes responsibility for developing selling skills

  • Other duties as assigned


  • This position offers a competitive base salary

  • Commission paid on sales

  • Opportunity for bonus based on performance

  • Opportunities for growth within the studio including additional sales and management positions

  • Club Pilates unlimited membership

  • Team member discount on retail

  • 401K

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About this position:

Job Title: Receptionist

Division: Administration

Department: Internal Services

Location (City/State): San Jose, CA

Employment Type: Full-Time

FLSA Status: Non-Exempt

About us:

Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

General Statement of Job:

The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.

Essential Job Functions:

  • Answer telephones and direct callers to the appropriate extension or provide requested information

  • Act as first point of contact for in-person visitors

  • Handle incoming and outgoing mail, including packages via express mail services

  • Order, receive, stock, and distribute office supplies

  • Order, receive, stock, and maintain kitchen areas including snacks, beverages, and paper goods

  • Assist with other related clerical duties such as photocopying, faxing, and filing

  • Perform other related duties as required

Minimum Qualifications and Requirements:

  • Must be 21 years old

  • Must have a valid Driver's License

  • Associates Degree as required or equivalent experience

  • At least one year of experience in a corporate office setting

  • Customer service or receptionist experience is highly desirable

  • Strong written and verbal communication skills

  • Proficient in Google applications (gmail, documents, spreadsheets, forms) and iOS Systems

  • A dependable team player with business maturity and enthusiasm

What we can offer:

  • Pay Rate: $16.00/hr

  • Health, Dental, Vision, and 401k for eligible employees

  • Paid Time Off including Sick/Safe Time

  • A dynamic and challenging work environment with opportunity for growth

Additional Information:

  • Security Industry Specialists, Inc.

  • Private Patrol Operator #PPO 13936

  • Private Investigator #PI 28063

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 Substitute Preschool Teachers and Aides (no experience or units necessary for employment)

Apply online at

Want experience working in a licensed Preschool? We are looking for substitutes part-time, full time and temp to hire for Preschool positions NOW on call.

Temp Care is a full staffing service for Early Childhood Educators. We recruit and place Teachers and Aides in temporary and permanent positions, ranging from infant care through school age. We have been around since 1988.

Requirements for Aides:

  • No Early Childhood Education units

Requirements for Assistant Teachers:

  • Must have a minimum of 6 Early Childhood Education units

Requirements for Teachers:

  • 12 core units Early Childhood Education / Development Semester Units including

  1. Child Development

  2. Child, Family, and Community

  3. Degree in Child Development or Early Childhood Education

  4. CA Child Development Associate Teacher Permit, or higher

Necessary Qualifications for all:

  • Must be at least 18 years of age

  • Be in good health and agree to health screening including a TB test, influenza, measles, and pertussis.

  • Mandated Reporter Certificate

  • Clear Criminal Background

  • Must be available for 4-8 hour shifts on call. Must be available to devote a minimum of 2-5 full days a week to receive day-to-day job assignments early in the morning.

  • Reliable and flexible when accepting jobs at different sites.

  • Have the capability to lift up to 50 pounds or more in case of an emergency and to work at the child's eye level .

  • Must be willing to change diapers.

  • Must be willing to travel.

  • Must have Basic English Skills

  • GPS

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The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel


The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.


The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence



Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.

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Job Description

  • Call and collect payments on accounts

  • Answer phones

  • Scheduling

  • New hire applications

  • Motel reservations

  • Ordering supplies

  • Miscellaneous requests from estimators

  • Miscellaneous requests from manager

  • Miscellaneous requests from operations

  • Email requests


Company Description

We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

Holiday Pay
Sick Pay
Bonus Pay
Medical Pay
Life Insurance
Direct Deposit

Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.

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Job Description

 Ultimate Staffing is looking for a Front Desk/Receptionist 


  • Customer Service skill in person/phone

  • Dependability – Multitasking – Detail Oriented.

  • Data Entry – Computer Literacy – type 45 wpm.

  • Good Attendance

  • Courteousness & Professionalism.

  • Take messages and answer phone

  • Must be a team player

  • Maintain the front desk.

  • Dress Business Casual


San Jose, CA

$$ Depends on experience

Start ASAP

Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Hilton Oakland Airport is looking for a Full-Time Front Desk Agent to join their amazing team!

Great working environment and plenty of options to move up within the hotel and company.

Full availability to work any shift weekdays, weekends, & holidays (including overnight).

The position includes Competitive Wages + Great Benefits + Travel Discounts + and More!

We were rated #1 out of 100 Best Companies to Work For in 2019 by Fortune Magazine.


What will I be doing?

As a Front Desk Agent, you would be responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:

  • Greet guests and complete the registration process to include, but not limited to, inputting and retrieving information from the computer, confirmation of guest information and room rate, selection of rooms, coding electronic keys, promoting marketing programs, providing a welcome packet and ensuring guest knows location of room and/or has a bell person accompany him/her

  • Assist guests with check-out including, but not limited to, ensuring rooms and services are correctly accounted, using the point-of-sale system, handling money, processing credit and debit cards, accepting and recording various forms of payment, converting foreign currency, making change and processing gift certificates and cards

  • Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries

  • Use up-selling techniques to promote hotel services and facilities and to maximize room occupancy

  • Respond to guest inquiries and requests and resolve issues in a timely, friendly and efficient manner

  • Field guest complaints, conduct research and resolve and negotiate solutions for guest satisfaction

  • Receive, input, retrieve and relay messages to guests

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Job Description

If you are a lover of fashion, people, and want to be in a fast paced environment, Dustin David Salon is hiring!

We are looking for any outgoing, hard working professional, dedicated to client experience and service.

We are a reputable, high end hair salon in the heart of Los Gatos.  The role of a front desk coordinator is one of the most important positions in a salon.  They are the first person and first impression the client experiences calling and visiting our salon.  They are the voice of our business and a representation of our culture and brand.  Not only is this role important for scheduling and offering a high level of customer service, but they would be managing a high volume schedule. This is an incredible opportunity for a highly self motivated business professional who is interested in the salon industry and who wants to work for a high-end, growing company. You must meet each skill and requirement to apply for this position.

Knowledge and Experience:

- Education: HS Diploma required.

- Prefer at least 5 years experience in either restaurant, hospitality, or retail.  Management or sales experience a plus.

- Strong computer skills

- Must possess a sales driven attitude, detailed work ethic, and ability to multitask.

- Extraordinary customer service skills.

- Cash handling experience a must.

- Strong, articulate speech, flawless communication skills - Excellent interpersonal skills and a pleasant phone presence.

- Be a team player with a friendly and supportive attitude.

- Keen attention to details.


- Ensuring execution of all Front Desk Operations, including driving sales, scheduling, Retail Inventory, opening and closing salon, cash register, etc.

- Accuracy of all salon software data inputting. Experience with any scheduling software a plus.

- Reinforcing quality of customer service through excellent Client Relations.

- Communicating and supporting salon's goals, systems and mission.

- Educating and selling clients on services and retail products.

- Promoting cooperation and teamwork in the salon through leading by example.

- Possess a professional appearance.


Availability: Part time hours of 25-30 per week with potential of full time. We are open Monday thru Saturday, and your shift will vary during those days.  Must be available to work on Saturday.


We offer:

- Team Environment

- Medical, Dental, Paid Sick Leave and 401K if full time 

- Employee discounts on product and services

- Monthly Team Meetings

- Monthly one-on-one meetings to help you in your growth and development

Dress Code is strictly Enforced- all black attire

Company Description

We offer:
Team Environment
Medical, Dental
Paid Sick Leave
Employee discounts on product and services
Monthly Team Meetings
Monthly one-on-one meetings to help you in your growth and development
Employee discounts on all products and services
Dress Code Enforced- all black attire

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Job Description

A high-end Private Equity firm in Menlo Park is seeking a ROCKSTAR Front Desk Manager to join their administrative support team. This individual will be responsible for managing smooth operations of the firm and overseeing a junior receptionist. We need someone so is ready to provide outstanding commitment to this stellar office.


In this role, you will:

· Engage and maintain communication with food services, administrative professionals and meetings hosts, and reception

· Liaise with the Human Resources team, IT team and other key individuals with on & off-boarding employees

· Meet and greet employees and their guests in a prompt, professional and efficient manner

· Ensure security of the space (i.e. phones in working order, safety training for staff in case of emergency, making sure entrance doors are closed, etc)

· Order and coordinate all food and drinks for the office, including employee breakfasts, lunches, and snacks

· Organize internal/external meetings and special events – ensure all requirements are met prior to meetings taking place

· Appropriately answer, screen, and direct/respond to incoming calls and correspondence

· Provide a positive representation of the firm externally with C-suite executives and their administrative support professionals


What we need from you:

· Bachelor’s degree

· At least 5+ years of relative experience (Financial Services or Hospitality)

· Fluency in Spanish is highly preferred

· High level of proficiency in Microsoft Office

· Strong time management and multitasking skills

· Proven attention to detail and accuracy

· Strong interpersonal and communication skills and ability to build relationships

· Typical coverage of reception will be 8AM to 5PM each day with some flexibility


The firm offers work life balance and great benefits. Please submit your resume for consideration!


You can use to collect and manage your references for free and share them with us or anyone else you choose.


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.

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Posting Date Dec 27, 2019
Job Number 19179341
Job Category Rooms and Guest Services Operations
Location The Ritz-Carlton, Half Moon Bay, One Miramontes Point Road, Half Moon Bay, California, United States VIEW ON MAP
Brand The Ritz-Carlton
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
At more than 80 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. As the premier worldwide provider of luxury experiences, we set the standard for rare and special luxury service the world over. We invite you to explore The Ritz-Carlton.

Job Summary
Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key. Process all payment types such as room charges, cash, checks, debit, or credit. Process all check-outs including resolving any late and disputed charges. Answer, record, and process all guest calls, messages, requests, questions, or concerns. Coordinate with Housekeeping to track readiness of rooms for check-in. Communicate parking procedures to guests/visitors and dispatch bell staff or valet staff as needed. Supply guests with directions and information regarding property and local areas of interest. Run daily reports (number of arrivals, departures), identify any special requests, and check reports for accuracy. Complete designated cashier and closing reports in the computer system. Cash guests' personal checks and traveler's checks. Count bank at the beginning and end of shift. Balance and drop receipts according to Accounting specifications.
Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests' service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others. Comply with quality assurance expectations and standards. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

The Ritz-Carlton is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Ritz-Carlton does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

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Job Description

Elements Massage in Palo Alto is looking for an engaging, fearless, outgoing personality to lead the sales and customer service of potential clients and our current members. Our business is built on Wellness Program sales and we award our team when we meet our objectives. Our team members will earn commission for selling our wellness plan. 

The candidates should be available to work in weekends and evenings. This part-time position can lead to a full time position. 

Responsibilities and Duties

Elements Massage is looking for a Wellness Sales Associate / Customer Service Associate to create an exceptional massage experience for all the clients every time they come in.

  • Informing all visitors about the benefits of the Elements Wellness Program, a no hassle membership plan

  • Following our proven sales process to enroll clients into the Elements Wellness Program

  • Being the first and final face of hospitality, whether on the phone or in the studio

  • Ensuring the client appointment paperwork and payment process is brief, painless, and accurate

  • Ability to work independently, perform and achieve sales goals

  • Maintain a professional and clean work environment


  • Ability to follow our proven sales process to sell Elements Wellness program and build customer loyalty.

  • The right candidate must like talking, but more important, love listening to all new clients, established clients, and perspective clients.

  • The right candidate can turn every incident of client criticism to a story of great customer service.


  • Prior retail sales experience preferred; selling memberships or services in-person to potential clients.

  • Customer Service in a spa-like or similar environment is preferred; catering experiences that distinguish their value with attention, hospitality, and execution.

  • Familiarity with modern office tools and systems; scheduling and payments are all processed with easy-to-learn computer programs.

  • Driven to create the best work environment for the employees and the best experiences for the client.


  • Bonuses based on monthly conversion numbers

  • A complimentary monthly massage at the studio

  • Paid Sick Leave

  • Opportunity to advance into supervisory/lead role

  • Free Training and proven processes to support your success

If working in a rewarding sales environment in a great massage studio sounds exciting, you should apply today!

Elements is open seven days a week.

2190 West Bayshore Road, Suite 160

Palo Alto, CA 94303


Company Description

Elements Massage provides personalized, deep tissue, relaxing Swedish and other types of customized massage therapy to clients seeking therapeutic relief from neck and back pain, stress reduction, improved immunity, as well as relaxation.

Founded by a massage therapist, Elements Massage channels the healing and restorative power of massage as a vital component of overall health and wellbeing. At Elements Massage, we only do massage. It’s therapeutic, handcrafted, and personalized. Elements Massage certified therapists are focused on delivering a massage that is responsive to the individual needs of our clients.

At every single one of our more than 200 independently owned and operated locations nationwide, the amazing benefits of massage therapy are paired with professional massage therapists, flexible scheduling, affordable prices, and outstanding service to create a truly therapeutic experience. –

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Job Description

One of our clients in San Mateo is looking for an energetic Front Desk Coordinator. This is a temporary contract position that requires the candidate to have strong organizational and analytical skills, as well as the ability to communicate and collaborate successfully with others.

Responsibilities for this position include:

  • Greeting all visitors warmly and enthusiastically by name and direct to appropriate person

  • Answer and direct all incoming phone calls

  • Maintain consistent organization & cleanliness of entire office & conference rooms

  • Assist team members with special requests, meetings, events, and projects

  • Responsible for orderings, delivery and clean up of daily office lunches

  • Assist back office with quarter-end and special projects


  • Personality, great customer service skills, confident and “can-do” attitude

  • 2+ years proven work experience in a customer service-oriented position

  • Proficient in Excel, Word, and Gmail (PowerPoint experience a plus)

Company Description

At Stansbury Staffing we are invested in the success of every client and candidate we partner with. You deserve the personal attention it takes to match the ideal talent with the most suitable opportunity. Take a moment to visit us on Yelp to see what others are saying about us.

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Job Description

 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. 

We offer:

  • Competitive salary

  • Medical benefits

  • Profit sharing plan.

The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.

Front desk duties may include but are not limited to:

  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail

Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.

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Job Description

Set in the heart of Silicon Valley, Nobu Hotel Palo Alto offers luxurious, modern accommodations offering unmatched views of the city and the Santa Cruz mountains. We are seeking a Front Desk Agent to add to our amazing team! Our ideal candidate will have excellent attention to detail, the ability to manage multiple projects simultaneously, and experience working in high-end, boutique hotels.


Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of the stay to meet the hotel’s high standard of quality.


  • Greets guests immediately with a friendly and sincere welcome, registers, and assigns rooms to guests.

  • Provides information to the Guest regarding the hotel and its services, such as outlets hours, amenities, local attractions, etc.

  • Completes the registration process by inputting and retrieving information from the computer system, confirming pertinent information including guest information, length of stay and room type.

  • Codes the electronic keys and issues the room key folder to the guest.

  • Swipe credit cards for authorization using electronic acceptance method.

  • Handles cash, makes change and balances the assigned cash bank.

  • Promptly answers the Front Desk telephone within three rings using the correct daytime greeting and proper telephone etiquette.

  • Answers internal calls related to housekeeping or engineering requests and dispatches the appropriate personnel.

  • Answers inquiries pertaining to hotel services, shopping, dining, entertainment, and travel directions, acting as on-site Concierge.

  • Inputs messages into the computer. Retrieves messages and communicates the content to the guest.

  • Retrieves mail, small packages and faxes for guests as requested.

  • Assists guests at check out, inquiries about satisfaction of stay, and resolves any issues if necessary. Also encourages guests to leave positive feedback on social media outlets.

  • Fields Guest complaints, conducting thorough research to develop the most effective solutions.

*Minimum of one year experience working in a front desk capacity
*Previous hotel experience required, ideally in a luxury environment

Nobu Hotel Palo Alto offers excellent benefits to our full-time Colleagues including health, dental, vision, 401k with a company match, and more!


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Job Description

 ** Must be fluent in Spanish**


The receptionist will represent the company as the first point of contact for our clients and guests. This person will greet all visitors, customers and vendors along with answering all incoming calls. The Receptionist position oversees updating and maintaining multiple calendars. This position reports to the HR Generalist and provides administrative support with their day to day workload. This position also supports the Operations department.



  • Serve as initial point of contact and route all phone calls to the appropriate employee.

  • Answer and direct all phone calls in an energetic, friendly and professional matter.

  • Face to face interaction with walk in customers by greeting and directing all visitors, guests and all other drop-ins. This also includes getting beverages for all guests and management.

  • Order the office supplies and equipment regularly.

  • Provides administrative support to the HR Generalist such as data entry, filing, projects, managing the HR and other duties that they may need.

  • Work on projects for the Production and Operation departments.

  • Supports Operations department in data entry, request packaging, filing and communicating with customers daily.

  • Inputs, emails, etc. all PO’s and Shipping confirmations daily.

  • Collate, update and manage the inventory of all HR packages (e.g., new hire, benefits, etc.).

  • Assist with onboarding of new hires.

  • Translating all company documents from English to Spanish.

  • Update company roster with corresponding extensions frequently.

  • Manage all incoming/outgoing packages and mail (i.e. UPS, FedEx, USPS, etc.)

  • Perform internet research and any other miscellaneous projects for company purchases.

  • Is to back up the admin to the CEO, Vice President and Director of Operations.

  • Administers general office duties such as typing, correspondences, filing, requisition of supplies, and faxing

  • Translations verbally and written for any company needs.

  • Assists all departments with any projects they may need while remaining at the front desk.

  • Perform other duties and projects as assigned.



  • A high school of General Education Degree (GED).

  • Some college a plus.

  • Skin care, spa, or similar industry experiences a plus.



  • Must be fluent in English and Spanish (read, write and speak).

  • Must have a friendly demeanor.

  • Must dress appropriately.

  • Knowledge of skin care industry.

  • Excellent oral and written communication skills.

  • PC literate in various databases.

  • Detail-oriented.

  • Strong organizational and multi-tasking skills.

  • Excellent interpersonal skills.

  • Must work well with others or alone, under minimal supervision.

  • Must perform well under pressure and deadlines


If you feel you have the knowledge and skills for this position, please submit a resume for consideration. Please no phone calls.

Company Description

Fast-paced and exciting East Bay skin care manufacturer located in Hayward, CA, for two decades, we have been serving the needs of cosmetic and personal care industry; domestically and internationally. Our creations are sold to physicians, dermatologists, prestigious mass market companies, international wholesalers and distributors worldwide.

Our philosophy is to provide our clients with the very best in formulation development with quick turnaround. We are committed to continually product the highest quality of products and incorporating the latest technological discoveries in skin care with optimal result-oriented ingredients.

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Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay to meet Pyramid Hotel Groups' high standards of quality.

The Front Desk Agent will:

  • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions.

  • Complete the registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. Promote Hotel's marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Requires continual standing and movement throughout front office area.

  • Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, travellers checks, and other forms of payment. Convert foreign currency at current posted rates. Perform accurate, moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.

  • Promptly answer the telephone using positive and clear English communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.

  • Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.

  • Remain calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.

  • Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Take ownership of guests challenges and follow through to ensure guest satisfaction. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.


Regular attendance in conformance with the standards, which may be established by Pyramid Hotel Groups from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Upon employment, all employees are required to fully comply with Pyramid Hotel Groups rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.


In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.

  • Summon bell-staff assistance to escort guests to their rooms as appropriate.

  • Provide safety deposit boxes for guest by pulling the box from the vault and carrying it to the customer. File access slips in room order.

  • Operate facsimile machine to send, receive, and log incoming transmissions. Notify guests of incoming faxes using the message function of the computer.

  • Use the photocopier to make copies of items as required.

  • File registration cards in room number order.

  • Retrieve registration cards from the files for each check out.

  • Other duties as assigned by the supervisor such as assisting PBX operators or reservations agents.


The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.

  • Ability to stand and move throughout front office and continuously perform essential job functions.

  • Ability to read, listen and communicate effectively in English, both verbally and in writing.

  • Ability to access and accurately input information using a moderately complex computer system.

  • Hearing and visual ability to observe and detect signs of emergency situations.

  • Experience with Galaxy systems is a plus but not required.


High school diploma preferred.


No prior experience required. Prior hospitality experience preferred.

Licenses or certificates:

No special licenses required. Individuals are required to meet the minimum bonding standards.


All employees must maintain a neat, clean and well groomed appearance (specific standards available).


Applicants with additional language skills preferred.

of Openings: 6

Opening ID: 2019-6108

External Company URL:

Street: 11950 Dublin Canyon Road

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Job Description

 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:

  • Competitive salary

  • Medical benefits

  • Profit sharing plan.

The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.

Front desk duties may include but are not limited to:

  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail

Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.

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Job Description


iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care. iMotion Physical Therapy is ultimate medical service office is the best place for our team members to work.

We are a place renowned for exceptional customer service, total professionalism, and warm, compassionate treatment. We have assembled a team of the best and brightest individuals possible.

Most importantly, every member of the iMotion Physical Therapy team shares the same vision and values. We are a company where you know that your work matters – where we make a difference in the lives of everyone who walks through our doors.


We currently have positions available in our Los Gatos office. Email us your resume with Cover letter (please add * at the beginning of the cover letter in order to get your resume reviewed) today to see if you are qualified to be a part of our team.

Company Description

iMotion Physical Therapy is Physical Therapist owned privet practice. iMotion Physical Therapy specializes in orthopedic, neurological, vestibular, and balance physical therapy. We pride ourselves in high quality physical therapy with an emphasis on "customer service" with "Patient First" ethics. The ideal candidate would have experience working with diverse population groups in regards to diagnosis, treatment plans, and age. Manual therapy certification is plus. New Graduates and PTLA are also welcome to apply.

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Job Description

Provide superior hotel-style customer service to visitors of the Client Guest House at a 24-hour front desk.
• Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.
• Coordinate email travel inquiries with internal and external customers.
• Perform routine hotel functions, such as taking reservations and registering and checking out guests.
• Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.
• Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Client community.
• Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.
• Review daily transactions for accuracy; prepare account billing for financial processing.
* - Other duties may also be assigned

Education & Experience:
High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.
Knowledge, Skills and Abilities:
• Demonstrated accurate cash handling knowledge and experience.
• English language fluency.
• Business writing acumen to originate and respond to correspondence.
Certifications and Licenses:
• Valid California Non-commercial Class driver's license.

Company Description

Intelliswift Software, Inc. is a premier business and technology solutions company headquartered in the Silicon Valley, with offices across the United States, India and Singapore.
The company has a proven track record of delivering results through its global delivery centers and flexible engagement models for over 450 brands ranging from Fortune 100 to growing companies.
Intelliswift provides a variety of services including Enterprise Applications, Mobility, Big Data/BI, Staffing Services, and Cloud Solutions.
Growing at an outstanding rate, Intelliswift has been recognized as the second largest private IT Company in the East Bay.

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Job Description

Corp. Real Estate Associate - Internet Industry
Location: Redwood City, CA
Pay Rate: $31/hr
Start Date: 3/2/20 
12 month Contract Role
Department: Corp Real Estate/ Facilities
Job Category: Administrative

General Overview:

  On behalf of our leading global interconnection platform and data center provider client, we are seeking a Corporate Real Estate Associate that will be part of the facilities team.  

  • the focus remains on:

    • Presentation / customer-facing skills

    • Professional experience in customer service

    • Capability with conventional IT packages

    • Organization / practical common sense

    • Proficiency in MS Office (preferably more

  • the objective of the role is to :

    • Be the front face of the Global HQ of a $50m Technology company

    • Ensure an elegant and professional experience to staff and visitors

    • Upskill and strengthen the team in the build up to redeveloping the HQ

Please submit your resume in Word or PDF version to be considered.

Company Description

The TPS Group,, is a recruiting and staffing firm that is a trusted recruiting partner to top companies across the U.S.

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Job Description

We have a new opportunity for a Front Desk Associate to serve a large healthcare company that was formed with a mission to provide excellent medical care through exceptional access and service in communities around the Bay Area, and a vision to help patients with diligence and compassion.

The Front Desk Associate performs a variety of functions such as:

-Answering telephone calls and relaying messages
-Verifying patients’ demographics and insurance information
-Scheduling appointments
-Review patients’ medical records to assist with patient inquiries,
-Coordinate Release of Records requests.
-Patient eligibility and insurance verification

-High School Diploma or GED
-Experience as a Patient Services/Care Representative or in a customer service/guest relations role
-Ability to accurately type a minimum of 40 WPM
-Strong verbal/written communication and active listening skills
-Excellent interpersonal and telephone communications skills
-Legible handwriting
-Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information accurately into the Epic electronic medical record (EMR)
-Bilingual Spanish a bonus
-High School Diploma or GED

Company Description

We are in business to help healthcare providers do what they do best. Running a successful practice, hospital, care center, or clinic is not just about practicing medicine. It is also crucial to manage the business side of the overall operations. Efficiency is a top priority for today's healthcare organization. LMG Healthcare offers a full suite of services that support healthcare organizations of all shapes and sizes meet their operational and clinical objectives. We have worked with and have helped some of the most prominent organizations in the healthcare industry.

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Job Description


Are you excited to help people?

Have you ever gone out of your way to make someone feel appreciated?

Do people tell you that your smile brightens their day?

In other words:

Do you make people happy?

A career in the hospitality industry may be right for you!

The Hampton Inn by Hilton, in Fremont CA, is looking for energized and enthusiastic candidates for full and part time Front Desk Positions. We are interviewing for all positions. Specifically, we are hiring for evenings (2pm-10pm), Sunday through Wednesday, and mornings (6am-2pm) on Saturdays and Sundays.  Consistent availability on these days is required, and previous hotel or customer service experience is preferred.

Front desk agents are responsible for providing a high quality service experience, as it pertains to checking in/out of hotel guests; taking hotel reservations; and performing concierge services in a gracious and professional manner.

"It has been, and continues to be, our responsibility to fill the earth with the light and warmth of hospitality." –Conrad Hilton

Position Described in Detail. Our Front Desk Agents will be expected to:

  • Check-in and check-out hotel guests in a confident, professional, and friendly manner.

  • Anticipate guests’ needs, respond promptly and acknowledge all guests.

  • Provide gracious and efficient telephone service. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.

  • Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals.

  • Ensure proper credit card procedures are followed at all times.

  • Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift.

  • Inform guest of any messages, mail, faxes, etc. received for them.

  • Effectively explain our services and amenities of the hotel to guests.

  • Take record and relay messages accurately, completely and legibly.

  • Accept and record wake-up call requests.

  • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity deliveries).

  • Provide Concierge service - fluent knowledge of local restaurants, special events, city attractions, and guest amenities.

  • Be knowledgeable of hotel fire and emergency procedures.

  • Keep the front desk as well as lobby areas clean and well organized during your shift.

  • Legibly document maintenance needs, and explain them to Hotel Engineer.

  • Maintain complete knowledge at all times of:

  • All hotel features/services, hours of operation.

  • All room types, numbers, layout, décor, appointments and location.

  • All room rates, special packages and promotions.

  • Daily house count and expected arrivals/departures.

  • Room availability status for any given day.


  • At least 6 months experience in a similar capacity is preferred.

  • Be able to work in a standing position for long periods of time (up to 8 hours).

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

  • Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers and management.

  • Ability to accurately compute and manipulate mathematical calculations for guest paying in cash during check out.

  • Ability to solve practical problems and deal with a variety of guest complaints in a professional manner.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience and understanding.

  • Ability to work well under the pressure of check-in/check-out of guests and handle multiple tasks at once.

  • Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.

  • Punctuality and regular and reliable attendance.

  • Honesty and Integrity

  • Required education: High school or equivalent

Extra Qualifications:

We are most interested in candidates with these qualifications:

  • Over one year of experience in the hotel industry, preferably at the same property.

  • Completely open availability to cover shifts, and a willingness to take on extra shifts

  • Current certification to run the OnQ program, or certification within the last 2 months.

  • Can commit to working for at least one year in the current position.


Salary is dependent on experience.

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Job Description


Front Desk Agents are the face and heart of the hotel. They are the first point of contact and they see all guests through their entire stay, from check-in to check-out. All guest requests, concerns and questions come to the Front Desk first therefore agents must be solution-oriented, problem solvers, and multi-taskers. The agent will continuously interact with guests, members, and hotel guest through various forms of communication, which will include, but not limited to, telephone, emails, and face-to-face conversations.

Front Desk Agents are responsible for greeting and registering the guest, providing outstanding guest service during their stay, answering phone inquiries, assigning rooms, and settling the guest’s account upon completion of their stay. They must also provide attentive, courteous and efficient service to all guests prior to arrival and throughout their stay, while maximizing room revenue and occupancy.

  • Greet all hotel guests in a friendly, hospitable and professional manner.

  • Monitor and maintain hotel supplies.

  • Creatively solve problems and effectively implement solutions.

  • Ability to learn and perform in a fast-paced environment.

  • Ability to work both independently and in a team environment and able to handle multiple tasks.

  • Be able to deal with guests in a professional manner while always maintaining a composed demeanor.

  • Must work well in stressful, high pressure situations.

  • Ability to continuously or periodically bend, twist, lean, lift, push, pull, kneel, bend, walk, stand, and/or sit up to 6+ hours per shift

  • Must be able to convey information and ideas clearly.

  • Maintain knowledge of all hotel outlets and public areas including hours of operation, pricing and other member related issues.

  • Communicate with all applicable departments in a timely manner to ensure smooth continuous service to all members.

  • Review hotel reservations and plan for any special requests or VIPs accordingly.

  • Monitor and maintain hotel supplies.

  • Ensure that telephone is being answered promptly and cordially.

  • Keeps track of activity logs for shift.

  • Resolves and follows-up on all complaints/issues.

  • Follows safety procedures and maintains a safe work environment.

  • Accurately post charges such as room, food, liquor, or telephone to guest bill.

  • Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up.

  • Respond appropriately to guest complaints, and making appropriate service recovery gestures in order to ensure total guest satisfaction.

  • May routinely book guest reservations for individuals and/or groups that are requested either by phone or from within the hotel; process cancellations, revisions, and information updates on changes.

  • Provide guest with hotel services information and other concierge-related services and information.

  • Handle guest accounts properly including posting of charges and collection of payment.

  • Maintain strict guest security in controlling keys, issuing keys, divulging guest information and maintaining guest confidentiality.

  • Maintain cashier bank with accuracy and security and do end of shift bank balance and deposit.

  • Complete all shift checklists, opening and closing duties as assigned.

  • Pass along shift information as required.

  • Read and understand all front desk logbooks, group resumes, BEOs, and other pertinent guest service information.

  • Adhere to all safety, emergency procedures and risk management policies.

  • Other duties as assigned which may include performing duties other than those listed in this position description in the Front Office department or other department in the Hotel.

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Job Description

A Global Leader in all things sales, marketing, and technology consulting is looking for a warm, engaging Administrative Assistant to work out of their office based in San Mateo. This opportunity is a great chance to join a highly collaborative and positive company culture and work with an outgoing team. You’ll be able to experience a well-established workplace, and enjoy longevity and room for growth within the role.


Hours will be 7:30 AM – 4:30 PM, as you will be responsible for opening the office. Our ideal candidate is positive, hardworking, and eager to learn and help out.


What you’ll do:

·       Run the front desk – welcome guests, route phone calls, oversee security

·       Manage office and kitchen supplies inventory

·       Receive and distribute mail and packages

·       Support EAs with scheduling and travel planning

·       Prepare and submit expense records and budget documents

·       Assist with marketing and research projects, as well as ad hoc event planning


What we’re looking for:

·       Ideally at least 1-2 years of experience in administrative support, with a demonstrated background in client-facing communications and customer service

·       Excellent communication skills and a professional, collaborative style of working

·       Bachelor’s degree preferred

·       Proficiency in MS Office required; knowledge of SAP and/or Concur preferred

·       Ability to independently manage projects and deadlines

·       Exceptional organizational skills and attention to detail

·       Reliable and punctual presence


Please submit your resume for consideration.

You can use to collect and manage your references for free and share them with us or anyone else you choose.


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.



Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.

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Job Description

We are looking for a front desk person who is energetic, trustworthy, loyal, confident, great customer service to join our dental team. 

Tues-Thursday 8-5

Possible Full time in near future. 

1-2 years experience is helpful.

Willing to train

dentrix ascend software 

treatment plan, checking patient in and out, calling recare, billing, etc



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