Jobs near Menlo Park, CA

“All Jobs” Menlo Park, CA
Jobs near Menlo Park, CA “All Jobs” Menlo Park, CA

The Opportunity 

Resource Development Associates (RDA) is seeking an experienced professional with initiative, discretion, and excellent interpersonal skills who is passionate about social and economic justice to support the Practice Directors at RDA. The Director Support Assistant should welcome opportunities to develop new areas of expertise and be able to manage simultaneous priorities. The Director Support Assistant will promote and model RDA’s core values. 

What You'll Achieve in Your First Year

  


  • Maintain   appointment schedules by planning and scheduling meetings, conferences, and   teleconferences § Manage   email and voicemail as requested

  • Coordinate   meetings and client events including venue and refreshment arrangements,   incentive purchasing and tracking, and perform note taking duties. 

  


  • Support and coordinate logistics with RDA project staff 

  • Communicate and maintain working relationship with client agency   staff     Coordinate project team travel with Operations team        

  


  • Support   office activities including but not limited to ensuring cleanliness and   troubleshooting office equipment 

  • Work with   the Executive and Operations team members to execute special projects and   staff wide events 

  • Assist with   research projects and prepare reports as needed 

  • Manage   expense report preparation and submission, and invoice tracking            

About You  


  • Ability  to   work independently and in a team 

  • Exceptional verbal and written communication   skills 

  • Excellent attention to detail 

  • Computer skills including   competency with Word, Excel, PowerPoint 

  • A   bachelor’s degree, experience may   replace education 

  • Minimum   of 3-5 years’ work experience as an Executive Assistant 

  • Experience working   with culturally and ethnically diverse communities

Benefits of Working at RDA 


  • Dynamic and collaborative workplace  

  • Family-friendly environment with   flexible schedules 

  • Paid vacation and sick leave 

  • 100% RDA sponsored insurance 

  • 401k, with RDA discretionary match   after 2 years  

  • Pre-tax flexible spending accounts for medical, dependent care, and transit and parking expenses       

To Apply: Please   send cover letter, resume, and three references to careers@resourcedevelopment.net with the subject line “Directors’ Assistant”. No phone calls please.   RDA appreciates each application it receives, but due to the volume of   responses for positions at RDA, only candidates who best fit the needs of the   organization will be contacted.    

Celebrating Diversity and Inclusion RDA is an equal opportunity employer and is committed to equitable   and inclusionary hiring practices. We strongly encourage applicants to apply   from all cultural backgrounds, religions, sexual orientations, genders, and ages.       


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Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.

RESPONSIBILITIES AND DUTIES


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.

QUALIFICATIONS AND REQUIREMENTS


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.

 

HOW TO APPLY:

Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour

Experience:


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)

Location:


  • Redwood City, CA 94063 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Bonuses

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

Setting:


  • Education

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Payroll

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required

  • 8 hour shift


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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Busy acupuncture office seeking Part-time Administrative Front Desk Assistant in Oakland

Seeking a people person with excellent organizational skillsDo you consider yourself an office superstar? Do you value a job well done? Do you love connecting with people and making them feel welcome? Are you a natural multi-tasker who can shift back and forth from one task to another with ease? Do you have a calm, warm and professional demeanor? Are you a fast learner who loves working independently? If so, I'd love to meet you! 

Job Responsibilities range from, but are not limited to: 

- Create a sense of warmth and professionalism with clients - Maintain a calm, serene and quiet spa-like environment  - Communication with clients in person, via phone and email - Prepping, tidying and stocking treatment rooms in between clients - Sending insurance claims to medical biller, insurance follow up - Scheduling patient appointments, selling herbs and other products and keeping track of receivables. - Ordering and stocking of products and clinic supplies, inventory tracking, expense tracking - General office upkeep and maintenance, tidying, tending plants. - Patient follow up, correspondence, creating receipts and other documents, managing and creating spreadsheets - Help creating newsletters, marketing materials, educational materials - Filing, organizing of office

*Your Skills and Experience:*

-Warm, friendly, grounded and professional demeanor.  -Ability to work independently and be self-motivated.  -A quick, adaptive learner with attention to detail.  -Proficiency and absolute comfort with Mac computers and common programs such as Mac Pages, Numbers, PDF, Excel, Internet research is a must.  -Experience working with Illustrator, Quickbooks, Facebook, Instagram, writing content, creating email newsletters via Mailchimp, and/or experience with social media marketing are a plus.  

You are detailed-oriented, resourceful, reliable.  One year minimum experience in customer service and admin work is required.  Insurance billing, medical office experience would be helpful, though not necessary.  Plus if you are interested in women’s health and acupuncture. Great opportunity for an acupuncture student to learn the business side.  Preference given to long term candidates.  

Part-time position: 20 hours. Hours are not flexible: Tuesday 2:00pm-7:30pm and Wednesday 1:30-7:30pm and Friday 7:45am to 2:00pm, Saturday 8:45am-1:00pm. Pay is DOE. 30 day probation/training period. This is a permanent position.

Please send your resume as a PDF file. Only PDF files will be opened.  


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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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Namaste Yoga & Wellness is a local, independent, woman-owned business, serving the East Bay since 2003. Our two Oakland locations provide over 130 yoga classes per week, and we offer workshops and continuing ed programming. Our retail boutiques extend the experience with eco-friendly yoga wear and sacred objects of beauty. 

Namaste is an equal opportunity employer and strives to manifest a creative, compassionate and joyful environment for our employees. 

SALES & CUSTOMER SERVICE REPRESENTATIVE

Namaste Front Desk Coordinators are the heartbeat of our studios, building and maintaining the community through exceptional customer service, creating a welcoming environment and facilitating studio operations and sales. The FD Coordinator serves as a guide to our members and guests, setting the tone for their experience and navigating them through our services. Coordinators embody the Namaste mission and culture with strong interpersonal communication skills, extensive knowledge of our services and enthusiasm for maintaining the presentation of our facility.Namaste is looking for a dedicated, service-minded individual who is passionate about sharing the benefits of yoga and wellness with others. The right candidate will thrive in a fast paced environment and be able to multitask and handle a variety of responsibilities and situations concurrently.

Reports to: Operations Manager.

Hours: Full and Part Time available, evening and weekend availability required.

Salary: $15-$18/hr, DOE

CORE RESPONSIBILITIES


  • Directs a smooth and efficient flow at the front desk during busy check-ins.

  • Actively promotes and sells memberships, workshops, trainings and retail offerings.

  • Educates guests about the details of our offerings and products.

  • Works with MindBody Online for all bookings and transactions, with a high degree of accuracy.

  • Compassionately holds boundaries and enforces Namaste policies.

  • Executes daily maintenance tasks, upholding a clean, safe, organized and aesthetically pleasing studio and retail space.

  • Supports management and leadership teams by communicating and providing feedback regarding the needs of the space.

REQUIREMENTS


  • Minimum 1 year commitment.

  • Strong sales and customer service skills.

  • Ability to problem solve and take initiative.

  • Strong organizational skills, ability to prioritize.

  • Willing to work in varying shifts and extended store hours.

  • Works effectively within a team as well as independently.

  • Familiar with Namaste studios and key offerings.

  • Strong computer skills; previous experience with MindBody Online a plus.

  • Knowledge of yoga and wellness industry.


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 Substitute Preschool Teachers and Aides (no experience or units necessary for employment)

Apply online at www.tempcare.net

Want experience working in a licensed Preschool? We are looking for substitutes part-time, full time and temp to hire for Preschool positions NOW on call.

Temp Care is a full staffing service for Early Childhood Educators. We recruit and place Teachers and Aides in temporary and permanent positions, ranging from infant care through school age. We have been around since 1988.

Requirements for Aides:


  • No Early Childhood Education units

Requirements for Assistant Teachers:


  • Must have a minimum of 6 Early Childhood Education units

Requirements for Teachers:


  • 12 core units Early Childhood Education / Development Semester Units including


  1. Child Development

  2. Child, Family, and Community

  3. Degree in Child Development or Early Childhood Education

  4. CA Child Development Associate Teacher Permit, or higher

Necessary Qualifications for all:


  • Must be at least 18 years of age

  • Be in good health and agree to health screening including a TB test, influenza, measles, and pertussis.

  • Mandated Reporter Certificate

  • Clear Criminal Background

  • Must be available for 4-8 hour shifts on call. Must be available to devote a minimum of 2-5 full days a week to receive day-to-day job assignments early in the morning.

  • Reliable and flexible when accepting jobs at different sites.

  • Have the capability to lift up to 50 pounds or more in case of an emergency and to work at the child's eye level .

  • Must be willing to change diapers.

  • Must be willing to travel.

  • Must have Basic English Skills

  • GPS


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Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.

Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.

We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.

POSITION:

The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.

REQUIREMENTS:


  • Excellent sales, communication, and customer service skills required

  • Goal-oriented with an ability to achieve sales in memberships, retail, private training, and teacher training

  • Ability to learn and use the Club Ready software system

  • Ability to stand or sit for up to 8 hours throughout the workday

  • Hearing sufficient to understand conversations, both in person and on the telephone

  • Must be able to work under pressure and meet tight deadlines

  • Must communicate professionally and effectively to clients and colleagues

  • Must have excellent public speaking skills

  • Must have proficient computer skills

  • Valid drivers' license, proof of insurance, and access to reliable transportation.

RESPONSIBILITIES:


  • Execute sales process of lead generation, follow up, and close

  • Conduct tours of the studio while establishing a relationship and targeting prospective member's needs and wants

  • Maintain acceptable level of personal sales production

  • Emphasize and enforce objectives of the studio as a fitness and wellness provider

  • Present available services to current or prospective members

  • Book quality appointments to achieve monthly sales quota

  • Participate in special events (health fairs, grand openings, marathons, and community and hospital events) to promote the club

  • Assumes responsibility for developing selling skills

  • Other duties as assigned

COMPENSATION & PERKS:


  • This position offers a competitive base salary

  • Commission paid on sales

  • Opportunity for bonus based on performance

  • Opportunities for growth within the studio including additional sales and management positions

  • Club Pilates unlimited membership

  • Team member discount on retail

  • 401K


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Wong, Chang & Yang, LLP, a busy, high-caseload boutique litigation firm is searching for an English AND Mandarin speaking Front Desk Receptionist. Applicants must be self-motivated, friendly and welcoming, quick on their feet, and able to multi-task in a fast-paced office environment. Your primary duties include:  


  • running the front office, phones and calendar system

  • communicating with clients 

  • preparing and translating client correspondence

  • file organization, management and copying

  • conducting client intakes

  • monitoring case statuses

  • various legal administrative duties

 **Position REQUIRES fluency in Mandarin AND English, Cantonese a plus.** 

QUALIFICATIONS 


  • able to work in both English AND Mandarin (fluency in Cantonese a plus)

  • holding valid employment authorization 

  • holding valid driver's license (preferred but not required) 

Applicants who do not meet the above criteria will not be considered. No recruiters.   


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Position Summary: The primary responsibilities of the Events Coordinator and Administrative Assistant are to plan and lead SJND’s fundraising, alumni, and other campus events as needed, and to provide administrative assistance support for ongoing projects in the Advancement Department. This position requires an individual with a thoughtful, professional and responsible demeanor, who can thrive in an ever-changing environment. The role requires someone who is a self-starter, who is flexible and who is comfortable multi-tasking. The role requires someone who is effective managing teams of volunteers as well as working collaboratively with various school departments. 

Administrative Duties:


  • Provide administrative assistance and project support to the Advancement department.

  • Assist the Development Associate with data entry projects.

  • Manage the Advancement department’s student and summer interns as well as other office volunteers.

  • Lead the coordination and production of department mailings. 

  • Support the Assistant Principal of Institutional Advancement with clerical tasks related to administration of the school’s endowment fund.

  • Take minutes at Advancement and school committee meetings as needed.

  • Organize and maintain Advancement department records, office files, office supplies and other materials as necessary.

  • Organize Advancement Department events supplies and archival storage spaces.

Event Planning:


  • Partner with Assistant Principal and volunteer steering committees to develop and implement fundraising goals and secure sponsorships and donations for the school’s two largest annual fundraising events.

  • Bring creative ideas and strategies to help achieve fundraising and community building goals. 

  • Works with Advancement staff and other schoolwide staff in the planning of alumni, donor and other events as needed.

  • Works with marketing staff in the production of event invitations, digital and print.

  • Manages event registration and the auction software.

  • Organizes event meetings – volunteer recruitment, kick-off, training, logistics.

  • Recruit, train and manage volunteers and volunteer committees to ensure successful implementation of events including delivery of sponsor benefits, food service, entertainment and speakers, and staging.

  • Secures all school site resources, catering, rentals, licensing and staffing needed for successful events. 

Skills and Qualifications: 


  • Bachelor’s degree or higher required

  • Motivated by mission, enjoys implementing fundraising and sponsorship strategies for events, and meeting and exceeding revenue goals to drive support for mission 

  • Demonstrated ability to be creative, flexible and well-organized 

  • Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently 

  • Successful experience working with volunteers desired 

  • Detail oriented and highly organized, while maintaining perspective and understanding the big picture 

  • Excellent communication and interpersonal skills 

  • Proficiency in Microsoft Office applications, additional competence in Adobe design programs desired 

  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, climb stairs, balance, stoop or kneel 

  • May be required to lift and/or move up to 25 pounds

  • Position requires the flexibility to work evening and weekend hours 

This is a full-time position. Salary is competitive and commensurate with experience. The benefits package is excellent and includes professional development opportunities.

To Apply:

Please submit a resume and cover letter. We are an equal opportunity employer and we welcome and encourage diverse candidates to join our community.


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About this position:

Job Title: Receptionist

Division: Administration

Department: Internal Services

Location (City/State): San Jose, CA

Employment Type: Full-Time

FLSA Status: Non-Exempt

About us:

Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

General Statement of Job:

The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.

Essential Job Functions:


  • Answer telephones and direct callers to the appropriate extension or provide requested information

  • Act as first point of contact for in-person visitors

  • Handle incoming and outgoing mail, including packages via express mail services

  • Order, receive, stock, and distribute office supplies

  • Order, receive, stock, and maintain kitchen areas including snacks, beverages, and paper goods

  • Assist with other related clerical duties such as photocopying, faxing, and filing

  • Perform other related duties as required

Minimum Qualifications and Requirements:


  • Must be 21 years old

  • Must have a valid Driver's License

  • Associates Degree as required or equivalent experience

  • At least one year of experience in a corporate office setting

  • Customer service or receptionist experience is highly desirable

  • Strong written and verbal communication skills

  • Proficient in Google applications (gmail, documents, spreadsheets, forms) and iOS Systems

  • A dependable team player with business maturity and enthusiasm

What we can offer:


  • Pay Rate: $16.00/hr

  • Health, Dental, Vision, and 401k for eligible employees

  • Paid Time Off including Sick/Safe Time

  • A dynamic and challenging work environment with opportunity for growth

Additional Information:


  • Security Industry Specialists, Inc.

  • Private Patrol Operator #PPO 13936

  • Private Investigator #PI 28063


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The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel

Competencies

The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence

Passionate

Collegial

Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.


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Our spa is looking for a dedicated male receptionist/attendant to handle client-facing duties as well as general office management tasks. When our clients walk into our spa, we want them to find a friendly, smiling face and a helping hand. The ideal candidate is detail oriented, committed to work schedule, and has a positive attitude.

Please note that we do not offer a summer job or internship. This is a permanent job opportunity.

Responsibilities include:

Greet clients as soon as they arrive and help with checking in and out

Answering phones and communicate appointments to therapists

Create and manage appointments on a digital appointment scheduling system

Show customers to the male only spa areas

Preferred experience would be:

1 plus year of retail or beauty/wellness industry

We are looking for a part-time job seeker. If you are interested in the spa or beauty/wellness industry, the position would offer you the experience you need and more!

Job Type: Part-time

Salary: $16.00 to $18.00 /hour


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Join this small but tight-knit and successful team who know how to balance with hard work with a fun life! This is a professional and stable environment with a start-up feel.

Office Assistant is responsible for general office related duties, greeting and seating of guests, and some light administrative support and support back-up as needed. The individual in this role is the first person to interact with all firm contacts. This work includes maintaining a professional office environment that is reflective of the firm culture. They represent the firm with a positive and mature attitude both internally and externally.

Right for you if you are:

Unflappable team player ready to jump in anywhere at anytime

Organized individual with a demonstrated follow-through and task management

Mature and confident approach with complete comfort taking directives but able to also be comfortable working independent and self-starting

Professional and respectful, well versed in managing relationships with different types of personalities

Resourceful and a problem solver who takes pride in their work, no matter how small the task

Excellent communicator who understands expectations with ease

Keen attention to detail and an instinct to know when to ask questions and what questions to ask

Responsive and accountable, able to be both proactive and reactive

Day-to-day OA will be asked to:

Maintain neat and orderly office environment; stock and tidy kitchens and conference rooms, arrange catering, and coordinate office upkeep and maintenance

Supply ordering and tracking

Set-up of in office meetings including ordering of food/beverage, set-up of IT needs, greeting and seating of guests, and cleanup of room following meeting

Oversee facilities needs and coordinate maintenance

Oversee office and conference room calendar

Run office related errands for printing, parking permits, meter feeding, etc. to help keep team running smoothly

Facilitate the successful implementation of special request of the firm leadership

Receive inbound calls, mail, and deliveries and act as liaison and point of contact on site for the firm

Utilize technology tools with master efficiency and detail

Respond to requests with proper prioritization and follow through

Track and complete expense reports and reimbursements

Interact with firm contacts with confidence

Strong online research skills and internet savvy

Staffing and support at events, both small and large, for the firm at large

Provide coverage to other members of the support staff during PTO

Interact with high-level executives with confidence

Light calendar support and travel coordination for members of the firm as needed

Looking for someone who has:

Bachelor’s Degree or equivalent preferred

1 to 2 years of experience in a corporate environment as an Office Manager or Administrative Assistant

Demonstrable interest/experience in Silicon Valley Business culture

Track record of strong organizational and time management skills

Positive, approachable and upbeat personality with a thick skin and a good sense of humor

Job Type: Full-time

Education:

High school or equivalent (Required)

Location:

Burlingame, CA (Required)

Work Location:

One location

Benefits:

Health insurance

Dental insurance

Retirement plan

Paid time off

Other

This Job Is Ideal for Someone Who Is:

Dependable -- more reliable than spontaneous

People-oriented -- enjoys interacting with people and working on group projects

High stress tolerance -- thrives in a high-pressure environment

This Job Is:

Open to applicants who do not have a college diploma

Schedule:

Monday to Friday


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Job Description


 


SVS seeks a high energy, personable, and friendly full time customer service representative. Our growing coffee roasting company is looking for the perfect person to fill this vital roll. The ideal candidate is well organized goal oriented person who can executed goals and communicate clearly with customers and management.


This position reports directly to the VP of Success. Our office hours are M-F 7am-4pm.


Duties include:



  • Answering the phone

  • Taking customer orders

  • Calling customers to check on status

  • Maintain relationships with clients

  • Schedule service calls

  • Schedule facility tours

  • Welcome clients to the facility hospitably


  • Clearly communicate with production staff

Requirements:



  • Must be well organized

  • On time

  • Able to execute weekly and quarterly goals

  • Have a good understanding of Microsoft Office (Word & Excel)

  • Have a warm and friendly personality

  • Must be able to operate under a fast paced environment

  • Quickbooks experience is required

  • MUST BE A PEOPLE PERSON AND A TEAM PLAYER


 


Company Description

SVS Group Inc. is a company that focuses on getting skilled individuals into a position that can develop into something long-term and permanent placement.


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Job Description



  • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.

  • Coordinate email travel inquiries with internal and external customers.

  • Perform routine hotel functions, such as taking reservations and registering and checking out guests.

  • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.

  • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Stanford community.

  • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.

  • Review daily transactions for accuracy; prepare account billing for financial processing.


 


Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.


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Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Hilton Oakland Airport is looking for a Full-Time Front Desk Agent to join their amazing team!

Great working environment and plenty of options to move up within the hotel and company.

Full availability to work any shift weekdays, weekends, & holidays (including overnight).

The position includes Competitive Wages + Great Benefits + Travel Discounts + and More!

We were rated #1 out of 100 Best Companies to Work For in 2019 by Fortune Magazine.

APPLY NOW!

What will I be doing?

As a Front Desk Agent, you would be responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:


  • Greet guests and complete the registration process to include, but not limited to, inputting and retrieving information from the computer, confirmation of guest information and room rate, selection of rooms, coding electronic keys, promoting marketing programs, providing a welcome packet and ensuring guest knows location of room and/or has a bell person accompany him/her

  • Assist guests with check-out including, but not limited to, ensuring rooms and services are correctly accounted, using the point-of-sale system, handling money, processing credit and debit cards, accepting and recording various forms of payment, converting foreign currency, making change and processing gift certificates and cards

  • Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries

  • Use up-selling techniques to promote hotel services and facilities and to maximize room occupancy

  • Respond to guest inquiries and requests and resolve issues in a timely, friendly and efficient manner

  • Field guest complaints, conduct research and resolve and negotiate solutions for guest satisfaction

  • Receive, input, retrieve and relay messages to guests




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Job Description


 


iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care. iMotion Physical Therapy is ultimate medical service office is the best place for our team members to work.


We are a place renowned for exceptional customer service, total professionalism, and warm, compassionate treatment. We have assembled a team of the best and brightest individuals possible.


Most importantly, every member of the iMotion Physical Therapy team shares the same vision and values. We are a company where you know that your work matters – where we make a difference in the lives of everyone who walks through our doors.


HOW TO APPLY


We currently have positions available in our Los Gatos office. Email us your resume with Cover letter (please add * at the beginning of the cover letter in order to get your resume reviewed) today to see if you are qualified to be a part of our team.


Company Description

iMotion Physical Therapy is Physical Therapist owned privet practice. iMotion Physical Therapy specializes in orthopedic, neurological, vestibular, and balance physical therapy. We pride ourselves in high quality physical therapy with an emphasis on "customer service" with "Patient First" ethics. The ideal candidate would have experience working with diverse population groups in regards to diagnosis, treatment plans, and age. Manual therapy certification is plus. New Graduates and PTLA are also welcome to apply.


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Job Description

Provide superior hotel-style customer service to visitors of the Client Guest House at a 24-hour front desk.
CORE DUTIES*:
• Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.
• Coordinate email travel inquiries with internal and external customers.
• Perform routine hotel functions, such as taking reservations and registering and checking out guests.
• Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.
• Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Client community.
• Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.
• Review daily transactions for accuracy; prepare account billing for financial processing.
* - Other duties may also be assigned

MINIMUM REQUIREMENTS:
Education & Experience:
High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.
Knowledge, Skills and Abilities:
• Demonstrated accurate cash handling knowledge and experience.
• English language fluency.
• Business writing acumen to originate and respond to correspondence.
Certifications and Licenses:
• Valid California Non-commercial Class driver's license.

Company Description

Intelliswift Software, Inc. is a premier business and technology solutions company headquartered in the Silicon Valley, with offices across the United States, India and Singapore.
The company has a proven track record of delivering results through its global delivery centers and flexible engagement models for over 450 brands ranging from Fortune 100 to growing companies.
Intelliswift provides a variety of services including Enterprise Applications, Mobility, Big Data/BI, Staffing Services, and Cloud Solutions.
Growing at an outstanding rate, Intelliswift has been recognized as the second largest private IT Company in the East Bay.


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Job Description


Role: Housing Front end desk


Location: Stanford, CA 94305


Duration: 3 months


 


Job Purpose:


  • Provide superior hotel-style customer service to visitors of the Guest House at a 24-hour front desk.

Core Duties:



  • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.

  • Coordinate email travel inquiries with internal and external customers.

  • Perform routine hotel functions, such as taking reservations and registering and checking out guests.

  • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.

  • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Stanford community.

  • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.

  • Review daily transactions for accuracy; prepare account billing for financial processing


Education & Experience:


  • High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.

 Knowledge, Skills and Abilities:



  • Demonstrated accurate cash handling knowledge and experience.

  • English language fluency.

  • Business writing acumen to originate and respond to correspondence.


Certifications and Licenses:


  • Valid California Non-commercial Class driver's license.

Working Conditions:


  • Will work variable shifts (evenings, overnights, weekends, holidays) within a 24-hour, seven day per week operation.

Company Description

AgreeYa is a global systems integrator delivering competitive advantage for its customers through software, solutions, and services. Established in 1999. AgreeYa is headquartered in Folsom, California, with a global footprint and a team of more than 1,700 staff across offices. AgreeYa works with 500+ organizations ranging from Fortune 100 firms to small and large businesses across industries such as Telecom, BFSI, Healthcare, Utility, Technology, Public sector, Credit and Collections, Accounts Receivables Management and others


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Job Description


Reception Job Summary:
This customer service role is a full-time position where you may be responsible for a wide range of duties varying from recording simple patient demographic information to verifying insurance eligibility. This position is a great opportunity for Healthcare Administration professionals to get your foot in the door with one of the top medical centers nationwide and start building a career where your effort and compassion truly will help others!
You will:



  • Interview patients to collect basic demographic information and financial/insurance data

  • Enter authorization and insurance verification into the digital records system and work with Physician's staff to resolve complex authorization requirements

  • Maintain proficiency and comply with all infection control, health, and safety policies designated by the department

  • Perform other administrative or data entry duties as required


What we are looking for:



  • Customer service or administrative experience in healthcare preferred

  • Experience with EPIC Systems EMR software a plus

  • Ability to operate basic office machinery and navigate a computer proficiently

  • Basic knowledge of medical terminology


Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top California hospital systems such as UCSF Medical Center, Stanford Medical and UCLA Medical Center to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity, that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


Elements Massage in Palo Alto is looking for an engaging, fearless, outgoing personality to lead the sales and customer service of potential clients and our current members. Our business is built on Wellness Program sales and we award our team when we meet our objectives. Our team members will earn commission for selling our wellness plan. 


The candidates should be available to work in weekends and evenings. This part-time position can lead to a full time position. 


Responsibilities and Duties


Elements Massage is looking for a Wellness Sales Associate / Customer Service Associate to create an exceptional massage experience for all the clients every time they come in.



  • Informing all visitors about the benefits of the Elements Wellness Program, a no hassle membership plan

  • Following our proven sales process to enroll clients into the Elements Wellness Program

  • Being the first and final face of hospitality, whether on the phone or in the studio

  • Ensuring the client appointment paperwork and payment process is brief, painless, and accurate

  • Ability to work independently, perform and achieve sales goals

  • Maintain a professional and clean work environment


Skills:



  • Ability to follow our proven sales process to sell Elements Wellness program and build customer loyalty.

  • The right candidate must like talking, but more important, love listening to all new clients, established clients, and perspective clients.

  • The right candidate can turn every incident of client criticism to a story of great customer service.


Qualifications:



  • Prior retail sales experience preferred; selling memberships or services in-person to potential clients.

  • Customer Service in a spa-like or similar environment is preferred; catering experiences that distinguish their value with attention, hospitality, and execution.

  • Familiarity with modern office tools and systems; scheduling and payments are all processed with easy-to-learn computer programs.



  • Driven to create the best work environment for the employees and the best experiences for the client.

Benefits:



  • Bonuses based on monthly conversion numbers

  • A complimentary monthly massage at the studio

  • Paid Sick Leave

  • Opportunity to advance into supervisory/lead role

  • Free Training and proven processes to support your success


If working in a rewarding sales environment in a great massage studio sounds exciting, you should apply today!


Elements is open seven days a week.


2190 West Bayshore Road, Suite 160


Palo Alto, CA 94303


650-847-1825


Company Description

Elements Massage provides personalized, deep tissue, relaxing Swedish and other types of customized massage therapy to clients seeking therapeutic relief from neck and back pain, stress reduction, improved immunity, as well as relaxation.

Founded by a massage therapist, Elements Massage channels the healing and restorative power of massage as a vital component of overall health and wellbeing. At Elements Massage, we only do massage. It’s therapeutic, handcrafted, and personalized. Elements Massage certified therapists are focused on delivering a massage that is responsive to the individual needs of our clients.

At every single one of our more than 200 independently owned and operated locations nationwide, the amazing benefits of massage therapy are paired with professional massage therapists, flexible scheduling, affordable prices, and outstanding service to create a truly therapeutic experience. –


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Job Description

Looking for high energy front desk receptionist to greet patients, answer phone, input patient information into EMR software and prepare the patient to see the doctor. Fast paced, high volume office located in South San Francisco inside of Costco. Looking to hire part time with potential for full time in the future. Flexible hours ( half days are possible) and must be available on weekends (either Sat or Sun). Experience in medical office recommended but not required to apply. 


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Are you looking for a company you can grow your career with and advance in?

Are you goal oriented, self-motivated & proactive by nature?

Do you have a passion for health and wellness and love sales?

If you have the drive, desire and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.

What we are looking for in YOU and YOUR skillset!


  • Driven to climb the company ladder!

  • Possess a winning attitude!

  • Have a high school diploma or equivalent (GED).

  • Complete transactions using point of sale software and ensure all patient accounts are current and accurate

  • Have strong phone and computer skills.

  • Have at least one year of previous Sales Experience.

  • Participate in marketing/sales opportunities to help attract new patients into our clinics

  • Be able to prioritize and perform multiple tasks.

  • Educate Patients on wellness offerings and services

  • Share personal Chiropractic experience and stories

  • Work cohesively with others in a fun and fast-paced environment.

  • Have a strong customer service orientation and be able to communicate effectively with members and patients.

  • Manage the flow of patients through the clinic in an organized manner

Essential Responsibilities


  • Providing excellent services to members and patients.

  • The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.

  • Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.

  • Answering phone calls.

  • Re-engaging inactive members.

  • Staying updated on membership options, packages and promotions.

  • Recognizing and supporting team goals and creating and maintaining positive relationships with team members.

  • Maintain the cleanliness of the clinic and organization of workspace

  • Confident in presenting and selling memberships and visit packages

  • Keeping management apprised of member concerns and following managers policies, procedures and direction.

  • Willingness to learn and grow

  • Accepting constructive criticism in a positive manner and using it as a learning tool.

  • Office management or marketing experience a plus!

  • Able to stand and/or sit for long periods of time

  • Able to lift up to 50 pounds

  • Upholding The Joint Chiropractics core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY

You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.


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Job Description


We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


ESSENTIAL DUTIES AND RESPONSIBILITIES:



  • Greet and welcome visitors at the front desk with warmth and professionalism

  • Operate a telephone system, screen and forwarding incoming phone calls

  • Manage the access control to building, ID card processing and Visitor Log

  • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

  • Manage schedule for multiple conference rooms

  • Coordinate staff meetings, facilities and catering

  • Plan and coordinate company events

  • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

  • Maintain company directory by region and department

  • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

  • Provide administrative support for the office staff and field employees

  • Support finance team to process expense reports using the internal expense system (Concur)

  • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

  • Resolve organization travel related technical conflicts as needed

  • Provide clerical support filing, scanning, copying, and related tasks

  • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

  • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

  • Establish and monitor procedures for record keeping

  • Perform other tasks as directed by Director Systems and Processes and Executives


REQUIREMENTS



  • Bachelor’s Degree required

  • 3+ years of Management Experience

  • 2+ years Travel Arrangements Experience

  • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

  • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

  • Concur Experience is a plus

  • Excellent attention to detail and organization

  • Excellent spelling and grammar

  • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

  • Ability to multi-task while still performing and completing high quality work

  • Sense of urgency and capable of prioritizing

  • Solid job tenure and work ethic

  • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


PHYSICAL DEMANDS


The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



  • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

  • The employee must be able to remain in a stationary position 50% of the time.

  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

  • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

  • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


WHY YOU WOULD BE HAPPY WORKING HERE:


In addition to medical, dental and vision, with 401K and employer contributions, we also offer:



  • Excellent team work environment and company culture.

  • Fully stocked kitchen with food and refreshments and premium coffee

  • Monthly catered company events for team and relationship building.

  • 3 floating holidays included from the standard holidays


DirectLine is an Equal Opportunity Employer


Company Description

Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.


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Job Description


One of our clients in San Mateo is looking for an energetic Front Desk Coordinator. This is a temporary contract position that requires the candidate to have strong organizational and analytical skills, as well as the ability to communicate and collaborate successfully with others.


Responsibilities for this position include:



  • Greeting all visitors warmly and enthusiastically by name and direct to appropriate person

  • Answer and direct all incoming phone calls

  • Maintain consistent organization & cleanliness of entire office & conference rooms

  • Assist team members with special requests, meetings, events, and projects

  • Responsible for orderings, delivery and clean up of daily office lunches

  • Assist back office with quarter-end and special projects


Requirements:



  • Personality, great customer service skills, confident and “can-do” attitude

  • 2+ years proven work experience in a customer service-oriented position

  • Proficient in Excel, Word, and Gmail (PowerPoint experience a plus)


Company Description

At Stansbury Staffing we are invested in the success of every client and candidate we partner with. You deserve the personal attention it takes to match the ideal talent with the most suitable opportunity. Take a moment to visit us on Yelp to see what others are saying about us.


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Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. 

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Job Description


 Must be able to work at least 1 weekend and afternoon/evening hours.


JOB PURPOSE:


Provide superior hotel-style customer service to visitors at a 24-hour front desk.


CORE DUTIES*:



  • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required

  • Coordinate email travel inquiries with internal and external customers

  • Perform routine hotel functions, such as taking reservations and registering and checking out guests

  • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes

  • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the community

  • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping

  • Review daily transactions for accuracy; prepare account billing for financial processing


* - Other duties may also be assigned


MINIMUM REQUIREMENTS:


Education & Experience:


High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.


Knowledge, Skills and Abilities:



  • Demonstrated accurate cash handling knowledge and experience

  • English language fluency

  • Business writing acumen to originate and respond to correspondence


Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.


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Job Description


Set in the heart of Silicon Valley, Nobu Hotel Palo Alto offers luxurious, modern accommodations offering unmatched views of the city and the Santa Cruz mountains. We are seeking a Front Desk Agent to add to our amazing team! Our ideal candidate will have excellent attention to detail, the ability to manage multiple projects simultaneously, and experience working in high-end, boutique hotels.


POSITION SUMMARY


Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of the stay to meet the hotel’s high standard of quality.


ESSENTIAL FUNCTIONS AND RESPONSIBILITIES



  • Greets guests immediately with a friendly and sincere welcome, registers, and assigns rooms to guests.

  • Provides information to the Guest regarding the hotel and its services, such as outlets hours, amenities, local attractions, etc.

  • Completes the registration process by inputting and retrieving information from the computer system, confirming pertinent information including guest information, length of stay and room type.

  • Codes the electronic keys and issues the room key folder to the guest.

  • Swipe credit cards for authorization using electronic acceptance method.

  • Handles cash, makes change and balances the assigned cash bank.

  • Promptly answers the Front Desk telephone within three rings using the correct daytime greeting and proper telephone etiquette.

  • Answers internal calls related to housekeeping or engineering requests and dispatches the appropriate personnel.

  • Answers inquiries pertaining to hotel services, shopping, dining, entertainment, and travel directions, acting as on-site Concierge.

  • Inputs messages into the computer. Retrieves messages and communicates the content to the guest.

  • Retrieves mail, small packages and faxes for guests as requested.

  • Assists guests at check out, inquiries about satisfaction of stay, and resolves any issues if necessary. Also encourages guests to leave positive feedback on social media outlets.

  • Fields Guest complaints, conducting thorough research to develop the most effective solutions.


REQUIRED EXPERIENCE
*Minimum of one year experience working in a front desk capacity
*Previous hotel experience required, ideally in a luxury environment

Nobu Hotel Palo Alto offers excellent benefits to our full-time Colleagues including health, dental, vision, 401k with a company match, and more!

EOE



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Job Description


 


Are you excited to help people?


Have you ever gone out of your way to make someone feel appreciated?


Do people tell you that your smile brightens their day?


In other words:


Do you make people happy?


A career in the hospitality industry may be right for you!


The Hampton Inn by Hilton, in Fremont CA, is looking for energized and enthusiastic candidates for full and part time Front Desk Positions. We are interviewing for all positions. Specifically, we are hiring for evenings (2pm-10pm), Sunday through Wednesday, and mornings (6am-2pm) on Saturdays and Sundays.  Consistent availability on these days is required, and previous hotel or customer service experience is preferred.


Front desk agents are responsible for providing a high quality service experience, as it pertains to checking in/out of hotel guests; taking hotel reservations; and performing concierge services in a gracious and professional manner.


"It has been, and continues to be, our responsibility to fill the earth with the light and warmth of hospitality." –Conrad Hilton


Position Described in Detail. Our Front Desk Agents will be expected to:



  • Check-in and check-out hotel guests in a confident, professional, and friendly manner.

  • Anticipate guests’ needs, respond promptly and acknowledge all guests.

  • Provide gracious and efficient telephone service. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.

  • Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals.

  • Ensure proper credit card procedures are followed at all times.

  • Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift.

  • Inform guest of any messages, mail, faxes, etc. received for them.

  • Effectively explain our services and amenities of the hotel to guests.

  • Take record and relay messages accurately, completely and legibly.

  • Accept and record wake-up call requests.

  • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity deliveries).

  • Provide Concierge service - fluent knowledge of local restaurants, special events, city attractions, and guest amenities.

  • Be knowledgeable of hotel fire and emergency procedures.

  • Keep the front desk as well as lobby areas clean and well organized during your shift.

  • Legibly document maintenance needs, and explain them to Hotel Engineer.

  • Maintain complete knowledge at all times of:

  • All hotel features/services, hours of operation.

  • All room types, numbers, layout, décor, appointments and location.

  • All room rates, special packages and promotions.

  • Daily house count and expected arrivals/departures.

  • Room availability status for any given day.


Qualifications:



  • At least 6 months experience in a similar capacity is preferred.

  • Be able to work in a standing position for long periods of time (up to 8 hours).

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

  • Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers and management.

  • Ability to accurately compute and manipulate mathematical calculations for guest paying in cash during check out.

  • Ability to solve practical problems and deal with a variety of guest complaints in a professional manner.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience and understanding.

  • Ability to work well under the pressure of check-in/check-out of guests and handle multiple tasks at once.

  • Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.

  • Punctuality and regular and reliable attendance.

  • Honesty and Integrity

  • Required education: High school or equivalent


Extra Qualifications:


We are most interested in candidates with these qualifications:



  • Over one year of experience in the hotel industry, preferably at the same property.

  • Completely open availability to cover shifts, and a willingness to take on extra shifts

  • Current certification to run the OnQ program, or certification within the last 2 months.

  • Can commit to working for at least one year in the current position.


 


Salary is dependent on experience.



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