Jobs near Livermore, CA

“All Jobs” Livermore, CA
Jobs near Livermore, CA “All Jobs” Livermore, CA

Go Put the World on Vacation

At Wyndham Destinations our goal is simple: to put the world on vacation. Our award-winning team of nearly 25,000 associates is diverse and dedicated, caring and creative. Together were shaping the future of the timeshare industry by doing things never done before. Thats part of what makes our work fun and interesting. Every day is a chance to learn something new and influence the global business.

Positions may be at any of the following Wyndham Destinations Anaheim properties Peacock Suites Resort located at 1745 S. Anaheim Blvd, Anaheim CA 92805

WorldMark Anaheim - 201 W. Katella Ave, Anaheim CA 92802

Dolphins Cove Resort - 465 W Orangewood Ave, Anaheim CA 92802

Summary

The Guest Services Associate will be responsible for providing excellent guest service as it pertains to guest registration/checking out of resort. He/She will promptly address guest service needs, provide resort information and area attraction details and directions, maintain unit vacancy inventory, reservations, and room assignments, process guest folios, collect payment, and accurately manage cash receipts. He/she will maintain the companys expected high quality standards and will follow all safety protocols as dictated by company policy and maintain Occupational Safety and Health Administration (OSHA), including the new Global Harmonized System (GHS) regulations.

Essential Job Functions

Responsibilities include, but are not limited to:


  • Responsible for the Guest Services function of the resort : Promptly greet guests in a friendly and professional manner. Complete guest registration process, issue unit keys, and provide resort information and area attractions details and directions. Accurately process all cash and credit card transactions in accordance with established procedures. Balance all cash receipts and work performed during shift and perform a bucket check on shift, post all guest charges, complete cashier and other reports, preparing deposit, and counting/securing of assigned bank. Complete check-out procedures, compute bills, verify that the correct charges and credits are posted to the corresponding guest folio, collect payment and makes changes as required. May routinely reserve and confirm guest reservations for individuals and/or groups that are requested either by phone or from within the company; process cancellations, revisions, and information updates on changes. Make pre-arrival informational calls to booked incoming guests, confirm and cancel reservations for guests and answer a variety of questions for guests pertaining to their reservations. Provides quotes for room rates (35% time)


  • Maintain positive guest, owner and associate relationships: Respond appropriately to guest inquiries and concerns to ensure total guest satisfaction. Resolve guest issues to resolution in effort to improve the guest experience and escalate any outstanding guest inquiries or concerns to management that may require additional monitoring or follow-up. Make appropriate service recovery recommendations. Promote team work and quality service through daily communications and coordination with other departments. (35% time)


  • Ensure compliance with : Internal Audit, Quality Assurance, Loss Prevention, Resort Operating Procedures, Guest Service Department Operating Procedures, and Standard Operating Procedures. (15% time)


  • Cultivate a Count On Me Culture : Continuously exhibit the companys Count on Me philosophy; be responsive to the needs of our guests, associates and all we come into contact with on the job, be respectful in every way; deliver a great experience. (10% time)


  • Performs other duties as needed. (5% time)


Minimum Requirements and Qualifications

a) Education



  • High School diploma or equivalent


    b) Training requirements




  • N/A


    c) Knowledge and skills



  • Organizational Skills.


  • Excellent communication skills.


  • Acquires job skills and learns company policies and procedures to complete routine tasks.


  • Ability to read and comprehend routine instructions, short correspondence and memos.


  • Ability to give high priority to customer service.


  • Ability to solve problems with a minimum of supervision.


  • Ability to read, write and understand English.


  • Basic office skills helpful including basic math, proper cash handling procedures.


  • Must maintain a professional appearance and a Can-Do, positive attitude towards all guests and staff.


  • Ability to multi-task and work in a fast paced environment.


  • Must be people oriented and able to work independently or with others as needed.



  • Must be detail oriented.


    d) Technical Skills



  • PC Skills and Knowledge


  • Ability to use basic office equipment including Fax, copier, printers


  • Microsoft Office: Word, excel, outlook


  • Key systems


  • Hotel Hospitality Front office system knowledge a plus



  • Must be able to easily and frequently change from one activity to another while operating a switchboard or computer keyboard


    e) Job experience



  • 1 year of guest services experience in a hospitality/hotel/resort environment and/or


  • 1 year of customer service experience in service or retail environment


Unless there is a legal requirement, experience will be accepted for the education requirement.

A World of Inclusion

Hospitality is at the heart of all we do at Wyndham Destinations, including how we treat each member of our growing community. Here, youll find a team thats inclusive, values diversity, and is built on a foundational respect for people from all over the world.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to mycareer@wyn.com, including the title and the location of the position for which you are applying.

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Job Description


 ** Must be fluent in Spanish**


JOB SPECIFIC SUMMARY: 


The receptionist will represent the company as the first point of contact for our clients and guests. This person will greet all visitors, customers and vendors along with answering all incoming calls. The Receptionist position oversees updating and maintaining multiple calendars. This position reports to the HR Generalist and provides administrative support with their day to day workload. This position also supports the Operations department.


 


ESSENTIAL FUNCTIONS and RESPONSIBILITIES:



  • Serve as initial point of contact and route all phone calls to the appropriate employee.

  • Answer and direct all phone calls in an energetic, friendly and professional matter.

  • Face to face interaction with walk in customers by greeting and directing all visitors, guests and all other drop-ins. This also includes getting beverages for all guests and management.

  • Order the office supplies and equipment regularly.

  • Provides administrative support to the HR Generalist such as data entry, filing, projects, managing the HR and other duties that they may need.

  • Work on projects for the Production and Operation departments.

  • Supports Operations department in data entry, request packaging, filing and communicating with customers daily.

  • Inputs, emails, etc. all PO’s and Shipping confirmations daily.

  • Collate, update and manage the inventory of all HR packages (e.g., new hire, benefits, etc.).

  • Assist with onboarding of new hires.

  • Translating all company documents from English to Spanish.

  • Update company roster with corresponding extensions frequently.

  • Manage all incoming/outgoing packages and mail (i.e. UPS, FedEx, USPS, etc.)

  • Perform internet research and any other miscellaneous projects for company purchases.

  • Is to back up the admin to the CEO, Vice President and Director of Operations.

  • Administers general office duties such as typing, correspondences, filing, requisition of supplies, and faxing

  • Translations verbally and written for any company needs.

  • Assists all departments with any projects they may need while remaining at the front desk.

  • Perform other duties and projects as assigned.


 


EDUCATION/ EXPERIENCE:



  • A high school of General Education Degree (GED).

  • Some college a plus.

  • Skin care, spa, or similar industry experiences a plus.


 


SKILLS & KNOWLEDGE:



  • Must be fluent in English and Spanish (read, write and speak).

  • Must have a friendly demeanor.

  • Must dress appropriately.

  • Knowledge of skin care industry.

  • Excellent oral and written communication skills.

  • PC literate in various databases.

  • Detail-oriented.

  • Strong organizational and multi-tasking skills.

  • Excellent interpersonal skills.

  • Must work well with others or alone, under minimal supervision.

  • Must perform well under pressure and deadlines


 


If you feel you have the knowledge and skills for this position, please submit a resume for consideration. Please no phone calls.


Company Description

Fast-paced and exciting East Bay skin care manufacturer located in Hayward, CA, for two decades, we have been serving the needs of cosmetic and personal care industry; domestically and internationally. Our creations are sold to physicians, dermatologists, prestigious mass market companies, international wholesalers and distributors worldwide.

Our philosophy is to provide our clients with the very best in formulation development with quick turnaround. We are committed to continually product the highest quality of products and incorporating the latest technological discoveries in skin care with optimal result-oriented ingredients.


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Job Description

Need highly motivated and Bilingual (English and Spanish) front office coordinators and Dental Assistants. The candidate shall be well organized and is a team player.
Our ideal candidate should have excellent customer service and great
communication skills and dental experience. Dental Assistants or RDA's looking to
transfer to front office would be highly preferred.
Front office Coordinator responsibilities include:
- Pt communication via phone and email
- Scheduling and confirming appointments
- Knowledge of Dentrix
- Insurance claims, verification and correspondence
- Reconcile of insurance claims
- Treatment plan presentation skills
Role objective is to assist in carrying out all front office activities of a dental office
to ensure efficient and effective care of dental patients. Ideal candidate should have knowledge of patient flow,
monitoring schedules to optimize daily goals. Communication skills required to address patient concerns and issues.

Company Description

Family Dental Clinic


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Job Description



  • Call and collect payments on accounts

  • Answer phones

  • Scheduling

  • New hire applications

  • Motel reservations

  • Ordering supplies

  • Miscellaneous requests from estimators

  • Miscellaneous requests from manager

  • Miscellaneous requests from operations

  • Email requests


 


Company Description

We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

Benefits:
Holiday Pay
Sick Pay
Bonus Pay
Medical Pay
Dental
Vision
Life Insurance
Direct Deposit

Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.


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Are you looking for a company you can grow your career with and advance in?

Are you goal oriented, self-motivated & proactive by nature?

Do you have a passion for health and wellness and love sales?

If you have the drive, desire and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.

What we are looking for in YOU and YOUR skillset!


  • Driven to climb the company ladder!


  • Possess a winning attitude!


  • ?Have a high school diploma or equivalent (GED).


  • Complete transactions using point of sale software and ensure all patient accounts are current and accurate


  • Have strong phone and computer skills.


  • Have at least one year of previous Sales Experience.


  • Participate in marketing/sales opportunities to help attract new patients into our clinics


  • Be able to prioritize and perform multiple tasks.


  • Educate Patients on wellness offerings and services


  • Share personal Chiropractic experience and stories


  • Work cohesively with others in a fun and fast-paced environment.


  • Have a strong customer service orientation and be able to communicate effectively with members and patients.


  • Manage the flow of patients through the clinic in an organized manner


Essential Responsibilities


  • Providing excellent services to members and patients.


  • The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.


  • Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.


  • Answering phone calls.


  • Re-engaging inactive members.


  • Staying updated on membership options, packages and promotions.


  • Recognizing and supporting team goals and creating and maintaining positive relationships with team members.


  • Maintain the cleanliness of the clinic and organization of workspace


  • Confident in presenting and selling memberships and visit packages


  • Keeping management apprised of member concerns and following manager?s policies, procedures and direction.


  • Willingness to learn and grow


  • Accepting constructive criticism in a positive manner and using it as a learning tool.


  • Office management or marketing experience a plus!


  • Able to stand and/or sit for long periods of time


  • Able to lift up to 50 pounds


  • Upholding The Joint Chiropractic?s core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY


You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.


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Job Description


Cosmetic and Dermatology practice located in San Jose, CA is looking for a strong Front Desk Receptionist with experience in front office duties within a medical setting.


Requirements:



  • Strong Medical Front Desk professional.

  • Dermatology experience preferred but not necessary

  • Strong Medical Front desk experience 

  • Computer experience, scheduling for multi-providers, check-in patients

  • Answer phones and follow 

  • Multi-tasker

  • Scheduling, taking in co-pays

  • Some authorization experience and insurance knowledge


Duties:



  • Greet patients

  • In-take and collect co-pay

  • Answer phones and schedule appointments


Details:



  • Pay: Depending on experience

  • Location: San Jose, CA 

  • Great benefits offered

  • Hours: 8:15 am -6 pm (8hrs daily) Sat work  once in a while 8 am-1 pm


 


#ZR


Company Description

OfficeWorks is a search and placement firm that has been helping people get jobs nationwide since 2002. We are a critical partner helping our clients find top talent in the medical, accounting, and finance industries. Our attention to extraordinary customer service, quality, and speed make OfficeWorks your premier partner. Whether you are looking for top talent or your next career move, OfficeWorks can help you!


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Job Description


Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. Ability to speak and translate Vietnamese is a must.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay to meet Pyramid Hotel Groups' high standards of quality.

The Front Desk Agent will:


  • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions.


  • Complete the registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. Promote Hotel's marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Requires continual standing and movement throughout front office area.


  • Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, travellers checks, and other forms of payment. Convert foreign currency at current posted rates. Perform accurate, moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.


  • Promptly answer the telephone using positive and clear English communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.


  • Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.


  • Remain calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.


  • Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Take ownership of guests challenges and follow through to ensure guest satisfaction. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.


Other:

Regular attendance in conformance with the standards, which may be established by Pyramid Hotel Groups from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Upon employment, all employees are required to fully comply with Pyramid Hotel Groups rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.


  • Summon bell-staff assistance to escort guests to their rooms as appropriate.


  • Provide safety deposit boxes for guest by pulling the box from the vault and carrying it to the customer. File access slips in room order.


  • Operate facsimile machine to send, receive, and log incoming transmissions. Notify guests of incoming faxes using the message function of the computer.


  • Use the photocopier to make copies of items as required.


  • File registration cards in room number order.


  • Retrieve registration cards from the files for each check out.


  • Other duties as assigned by the supervisor such as assisting PBX operators or reservations agents.


SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.


  • Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.


  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.


  • Ability to stand and move throughout front office and continuously perform essential job functions.


  • Ability to read, listen and communicate effectively in English, both verbally and in writing.


  • Ability to access and accurately input information using a moderately complex computer system.


  • Hearing and visual ability to observe and detect signs of emergency situations.


  • Experience with Galaxy systems is a plus but not required.


Education:

High school diploma preferred.

Experience:

No prior experience required. Prior hospitality experience preferred.

Licenses or certificates:

No special licenses required. Individuals are required to meet the minimum bonding standards.

Grooming:

All employees must maintain a neat, clean and well groomed appearance (specific standards available).

Other:

Applicants with additional language skills preferred.

of Openings: 6

Opening ID: 2019-6108

External Company URL: https://careers-phg.icims.com

Street: 11950 Dublin Canyon Road


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Job Description


We have a new opportunity for a Front Desk Associate to serve a large healthcare company that was formed with a mission to provide excellent medical care through exceptional access and service in communities around the Bay Area, and a vision to help patients with diligence and compassion.


The Front Desk Associate performs a variety of functions such as:


-Answering telephone calls and relaying messages
-Verifying patients’ demographics and insurance information
-Scheduling appointments
-Review patients’ medical records to assist with patient inquiries,
-Coordinate Release of Records requests.
-Patient eligibility and insurance verification


Requirements:
-High School Diploma or GED
-Experience as a Patient Services/Care Representative or in a customer service/guest relations role
-Ability to accurately type a minimum of 40 WPM
-Strong verbal/written communication and active listening skills
-Excellent interpersonal and telephone communications skills
-Legible handwriting
-Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information accurately into the Epic electronic medical record (EMR)
-Bilingual Spanish a bonus
-High School Diploma or GED


Company Description

We are in business to help healthcare providers do what they do best. Running a successful practice, hospital, care center, or clinic is not just about practicing medicine. It is also crucial to manage the business side of the overall operations. Efficiency is a top priority for today's healthcare organization. LMG Healthcare offers a full suite of services that support healthcare organizations of all shapes and sizes meet their operational and clinical objectives. We have worked with and have helped some of the most prominent organizations in the healthcare industry.


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Job Description


 


Are you excited to help people?


Have you ever gone out of your way to make someone feel appreciated?


Do people tell you that your smile brightens their day?


In other words:


Do you make people happy?


A career in the hospitality industry may be right for you!


The Hampton Inn by Hilton, in Fremont CA, is looking for energized and enthusiastic candidates for full and part time Front Desk Positions. We are interviewing for all positions. Specifically, we are hiring for evenings (2pm-10pm), Sunday through Wednesday, and mornings (6am-2pm) on Saturdays and Sundays.  Consistent availability on these days is required, and previous hotel or customer service experience is preferred.


Front desk agents are responsible for providing a high quality service experience, as it pertains to checking in/out of hotel guests; taking hotel reservations; and performing concierge services in a gracious and professional manner.


"It has been, and continues to be, our responsibility to fill the earth with the light and warmth of hospitality." –Conrad Hilton


Position Described in Detail. Our Front Desk Agents will be expected to:



  • Check-in and check-out hotel guests in a confident, professional, and friendly manner.

  • Anticipate guests’ needs, respond promptly and acknowledge all guests.

  • Provide gracious and efficient telephone service. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.

  • Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals.

  • Ensure proper credit card procedures are followed at all times.

  • Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift.

  • Inform guest of any messages, mail, faxes, etc. received for them.

  • Effectively explain our services and amenities of the hotel to guests.

  • Take record and relay messages accurately, completely and legibly.

  • Accept and record wake-up call requests.

  • Communicate pertinent guest information to designated departments/personnel (i.e., special requests, amenity deliveries).

  • Provide Concierge service - fluent knowledge of local restaurants, special events, city attractions, and guest amenities.

  • Be knowledgeable of hotel fire and emergency procedures.

  • Keep the front desk as well as lobby areas clean and well organized during your shift.

  • Legibly document maintenance needs, and explain them to Hotel Engineer.

  • Maintain complete knowledge at all times of:

  • All hotel features/services, hours of operation.

  • All room types, numbers, layout, décor, appointments and location.

  • All room rates, special packages and promotions.

  • Daily house count and expected arrivals/departures.

  • Room availability status for any given day.


Qualifications:



  • At least 6 months experience in a similar capacity is preferred.

  • Be able to work in a standing position for long periods of time (up to 8 hours).

  • Ability to perform assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and work with a minimum of supervision.

  • Ability to satisfactorily communicate in English (speak, read, write) with guests, co-workers and management.

  • Ability to accurately compute and manipulate mathematical calculations for guest paying in cash during check out.

  • Ability to solve practical problems and deal with a variety of guest complaints in a professional manner.

  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience and understanding.

  • Ability to work well under the pressure of check-in/check-out of guests and handle multiple tasks at once.

  • Ability to grasp, bend, and stoop; push or pull heavy loads weighing up to 75 lbs.; and lift and/or carry or otherwise move packages, boxes, and luggage.

  • Punctuality and regular and reliable attendance.

  • Honesty and Integrity

  • Required education: High school or equivalent


Extra Qualifications:


We are most interested in candidates with these qualifications:



  • Over one year of experience in the hotel industry, preferably at the same property.

  • Completely open availability to cover shifts, and a willingness to take on extra shifts

  • Current certification to run the OnQ program, or certification within the last 2 months.

  • Can commit to working for at least one year in the current position.


 


Salary is dependent on experience.



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Job Description


 


We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


ESSENTIAL DUTIES AND RESPONSIBILITIES:



  • Greet and welcome visitors at the front desk with warmth and professionalism

  • Operate a telephone system, screen and forwarding incoming phone calls

  • Manage the access control to building, ID card processing and Visitor Log

  • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

  • Manage schedule for multiple conference rooms

  • Coordinate staff meetings, facilities and catering

  • Plan and coordinate company events

  • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

  • Maintain company directory by region and department

  • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

  • Provide administrative support for the office staff and field employees

  • Support finance team to process expense reports using the internal expense system (Concur)

  • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

  • Resolve organization travel related technical conflicts as needed

  • Provide clerical support filing, scanning, copying, and related tasks

  • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

  • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

  • Establish and monitor procedures for record keeping

  • Perform other tasks as directed by Director Systems and Processes and Executives


REQUIREMENTS



  • Bachelor’s Degree required

  • 3+ years of Management Experience

  • 2+ years Travel Arrangements Experience

  • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

  • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

  • Concur Experience is a plus

  • Excellent attention to detail and organization

  • Excellent spelling and grammar

  • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

  • Ability to multi-task while still performing and completing high quality work

  • Sense of urgency and capable of prioritizing

  • Solid job tenure and work ethic

  • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


PHYSICAL DEMANDS


The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



  • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

  • The employee must be able to remain in a stationary position 50% of the time.

  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

  • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

  • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


WHY YOU WOULD BE HAPPY WORKING HERE:


In addition to medical, dental and vision, with 401K and employer contributions, we also offer:



  • Excellent team work environment and company culture.

  • Fully stocked kitchen with food and refreshments and premium coffee

  • Monthly catered company events for team and relationship building.

  • 3 floating holidays included from the standard holidays


DirectLine is an Equal Opportunity Employer


Company Description

Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.


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