Jobs near Fremont, CA

“All Jobs” Fremont, CA
Jobs near Fremont, CA “All Jobs” Fremont, CA

Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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California Teachers Association, a not-for-profit union organization representing public school educators and education support professionals, has an immediate opening in our San Jose field office.

The successful candidate will demonstrate a proactive approach to providing administrative support to field operations, regional and statewide programs, and organizing and political campaigns. Proficiency with Microsoft Office Suite is a must; particularly intermediate level Access, Excel, and Word. Desirable skills include Office 365 Apps, mail merge, pivot tables, and data management.

This is not an entry level position; a minimum of 4 years of intermediate level administrative support experience is required as well as proven ability to multi-task and handle a high volume of work with extreme accuracy.

Employee benefits include fully employer-paid insurance premiums, pension benefits, employer contributing 401(k), and generous paid time off.

Qualified applicants only please.

Please visit the CTA Career Center to view the complete job description and apply:

https://chu.tbe.taleo.net/chu04/ats/careers/v2/viewRequisition?org=CTA&cws=39&rid=2865 


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The Estheticians is currently seeking a talented, knowledgeable,  motivated and experienced Guest Services Coordinator to join our  professional team. 

 IF YOU DO NOT HAVE ANY EXPERIENCE IN OUR SKIN CARE / MEDSPA / CONCIERGE FIELD PLEASE DO NOT TAKE THE TIME TO APPLY!! 

IDEAL CANDIDATE WILL POSSESS THE FOLLOWING QUALITIES  


  • Medspa Spa concierge / hospitality / front desk intake / retail  cosmetic experience / knowledge of spa or appointment booking software

  • At least one year of customer service/spa/medspa/beauty/coordinator experience

  • Excellent phone and communication skill

  • A commitment to the ultimate guest service experience

  • Multi-tasking and performing positively under pressure

  • Attention to detail and follow through

  • Organizational ability and self-starter when unsupervised

  • Appointment scheduling experience

  • Team supporting qualities and eagerness to belong to a supportive team

  • Professional, dependable and punctual

  • Above average computer and social media skills

  • Retail / Esthetic / Makeup background a BONUS

AVAILABILITY: 25 - 40 Hours per week Some evening / Saturday availability a must.

COMPENSATION/BENEFITS: Starting at $20 per hour we offer competitive  compensation and commission, paid time off and health care benefits for  Full Time, paid sick leave, ongoing training, gratis incentives and free  skin care products and esthetic services as well as 40-70% off  discounts on skin care products. 

INSTRUCTIONS: Please include a cover email with your reasons for  choosing this position and why you feel that you would be an asset to  The Estheticians team. Include your professional goals and unique  qualities that would make you a valuable new member of our team. Due to  the number of applications we will only be contacting those applicants  who would be the best fit for us. 

Voted BEST Facials, BEST Waxing and BEST Brow Shaping by Bay Area  A-List, The Estheticians has set the highest standard for anti-aging and  rejuvenating facials, peels, SilkPeel Dermalinfusion, HydraFacial, face  and body waxing, Jane Iredale mineral makeup and therapeutic massage.  We provide services for women and men. 

If you are a positive service driven individual with a passion for  five star customer service, team partnership and leadership, skincare  and makeup, you could be the perfect fit for our professional team at  The Estheticians Professional Skin and Body Care! We are looking for an enthusiastic experienced career oriented  professional to join our guest services coordinator team who is  motivated to grow with The Estheticians. You will work in a warm,  energetic and team focused environment while helping people look and  feel their best! 

Check out our website at www.the-estheticians.com to view our menu  and environment to see if it feels like a fit for you and if you think  you are a fit for us. 


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About Shape Security

We are security and web experts, pioneers, evangelists and elite researchers. We believe in the power of the Internet to be a positive force and our mission is to protect every website and mobile app from cybercriminals. Shape’s founders fought cybercrime at the Pentagon, Google, and leading security companies. We are backed by some of the most prominent leaders and investors in the technology industry (Kleiner Perkins, Google Ventures...) If you want to be a part of the team that will taking on great responsibility, and making the Internet a safer place for everyone, let's talk.

Position Summary:

This position is responsible for greeting guests, answering telephones and directing inquiries from vendors and clients. This person is also responsible for maintaining current parking validation lists and processing access badge requests. The ideal candidate will create a positive welcoming environment for Shape employees, clients and guests, while assisting with maintaining a high level of professionalism when providing various administrative assistance to Shape's other teams. The candidate must be able to multitask in an environment with frequent interruptions. A positive attitude, strong communication and organizational skills are required.

Primary Responsibilities:


  • Greet all visitors and guests and perform basic security processes.

  • Appropriately route all incoming/outgoing mail and packages from couriers.

  • Managing and maintaining the appearance of the reception area

  • Providing customer service for visiting client / Shape visitors

  • Maintaining conference room calendars (including appointments and reminders)

  • Maintaining the appearance of client areas and break rooms

  • Answering and transferring incoming calls

  • Receiving, sorting, distribution and shipping of mail, faxes, and packages

  • Managing visitor security access card de/activation, distribution and retrieval process

  • Assisting with administrative duties to other departments as needed

  • Route & assign Corporate Operations tickets

  • Assign workflow tickets to appropriate staff member.

  • Route and include appropriate group or users if necessary.

  • Enter in 3rd party vendor tickets when required.

  • Issue building access cards per defined GWS guidelines

  • Order Office supplies and weekly food

  • Weekly Staples Order

  • Fed Ex Supply Order (as necessary)

  • Card Key Order (as necessary)


Knowledge, Skills and Abilities:


  • Solid organizational skills

  • Ability to follow direction and set priorities

  • Strong communications skills

  • Ability to multi-task in fast paced, demanding environment

  • Strong customer service skills and the ability to deal with the public and staff in a courteous, pleasant and professional manner


Qualifications:


  • 1- 3 years of work experience in reception, customer service and/or operations

  • Experience with Microsoft Office applications (Outlook, Word, Excel)


Physical Demands and Work Environment:


  • Duties are performed in a normal office environment while sitting at a desk or computer table. Duties require the ability to utilize a computer, communicate over the telephone, and read printed material.


Benefits:


  • We provide competitive salaries, a world class benefits package, including 100% of the premium for employee medical, dental and vision insurance, highly subsidized premiums for dependent coverage, 401K match, employees stock purchase plan, 18 days paid time off within the 1st year and 9 paid holidays, life insurance, short & long term disability insurance, tuition reimbursement, and much more.


F5 Networks, Inc. is an equal opportunity employer and strongly supports diversity in the workplace.


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We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Admin to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.

Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.

General Description:

The Office Admin will be responsible for all duties related to the operations of the office including:


  • Ordering and maintaining proper stock of business supplies

  • Maintaining our food & beverage stock for the office

  • Overseeing incoming/outgoing mail and packages

  • Answering and directing phone calls

  • Receiving visitors

  • Invoicing Clients

  • A/P, A/R for the accountant to match in Quickbooks

  • Input Customer Leads into Salesforce

  • Manage Campaigns and Salesforce activities

  • Provides administrative support to the Senior Leadership team as needed.

Responsibilities and Duties


  • Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed

  • Greet, announce, and direct all office visitors

  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis

  • Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)

  • Place food & beverage orders weekly, monthly and on-demand

  • Ensure order and neatness of shared office spaces

  • Draft and distribute Corporate communications

  • Provide administrative support to staff

  • Manage and Pay vendors and bills

  • Complete other administrative duties as needed

Qualifications and Skills


  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

  • A Bachelor’s degree or an Associate degree with equivalent experience

  • Ability to effectively communicate with customers, vendors, and all employees from drivers to executives

  • Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets and word documents

  • Knowledge of Salesforce including campaigns, leads, opportunities, etc

  • Excellent organization and multi-tasking skills with strong attention to detail

  • Superior problem-solving skills with the ability to think on one’s feet

  • Polished and professional in both appearance and conduct

Benefits


  • Fully compensated medical, dental, vision benefits

  • PTO

  • Bonuses

  • Cozy work environment

Job Type: Full-time

Salary: $18.00 to $25.00 /hour

Experience:


  • customer service: 1 year (Preferred)

Education:


  • High school or equivalent (Required)

Work authorization:


  • United States (Required)

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Professional development assistance

This Job Is Ideal for Someone Who Is:


  • People-oriented -- enjoys interacting with people and working on group projects

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction

Schedule:


  • Monday to Friday

Financial Duties:


  • Invoicing customers

  • Handling accounts payable and receivable

  • Generating financial and operational reports

  • Maintaining budgets and record expenses

  • Processing payments


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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.

RESPONSIBILITIES AND DUTIES


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.

QUALIFICATIONS AND REQUIREMENTS


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.

 

HOW TO APPLY:

Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour

Experience:


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)

Location:


  • Redwood City, CA 94063 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Bonuses

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

Setting:


  • Education

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Payroll

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required

  • 8 hour shift


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I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 

REQUIREMENTS


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills


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Seeking part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

The Woodhouse Day Spa was voted America’s best day spa by American Spa Magazine, Best of the East Bay by Diablo Magazine, Best of Walnut Creek by Walnut Creek Magazine. At The Woodhouse, we value our team members and strive for excellence with every guest experience.

Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” and provide you with the tools and knowledge needed to help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way and as you excel, opportunities will follow.

The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company’s mantra. We are seeking passion filled, enthusiastic individuals who are driven by excellence. If you want to be more than just a number, you should consider joining the Woodhouse Team!

Our Front Desk Professionals have the most important job in the spa as they are the first person our guests come into contact with when they walk through the door and the last person they see before they leave.

As a Front Desk Professional, you will be expected to:


  • Work part-time or full-time hours with weekend and evening availability. One weekend day per week or every other weekend (both days) is required.

  • Orchestrate the spa guest schedule using a computer software program

  • Facilitate spa sales goals by providing gift card and retail recommendations and being knowledgeable about all of our treatments

  • Ensure a positive and consistent guest experience

  • Support the Spa Director to ensure the spa runs smoothly

  • Be extremely organized and pay attention to detail

  • Be able to work efficiently in a fast-paced environment and handle multiple tasks at the same time

  • Provide personal attention to the guest from the moment he/she walks though the door

  • Educate the guest on the “Woodhouse Experience” with a warm welcome, introduction to our locker room and amenities, and ensuring that they have a seamless experience

  • Answer the phone with a smile before the third ring and be able to communicate clearly and elegantly with our guests

  • Be a Woodhouse brand ambassador, making sure the guest enters a clean and calm environment with just the right lighting, music and aromatherapy to ensure a memorable experience

  • Remember the small things that make up the “Woodhouse Difference” (The guest’s favorite drink, personal details such as birthdays and anniversaries, etc.)

Woodhouse Perks include:


  • Competitive pay and incentive programs

  • AFLAC, Dental & Vision

  • Opportunities for advancement

  • Generous employee discounts

  • Friends & family discount

  • Regular reviews that give you the opportunity to provide suggestions and feedback

  • A team atmosphere and great work environment

The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free workplace.


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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  * Now Hiring *   

Melt Massage is an award winning small but growing practice in Montclair Village, Oakland, since 2001. Our amazing team of therapists really shines with the support of a capable and reliable administrator. Your contribution helps us provide peace of mind through relaxing and therapeutic bodywork. We provide a fun and supportive environment where your skills are valued and appreciated. We look forward to meeting you.   

Title: Administrative Assistant Extraordinaire 

Hours: 25-30 hours/week

Work Schedule: Tuesdays through Friday 12-6pm, Saturday, 8:30am – 12:30pm 

Training Schedule: Varies

Tasks: Assist business owner in this capacity doing:


  • 40% Scheduling; In- & Out-bound requests, scheduling appointments 

  • 30% Administrative; database management, intake forms management, reports generation, special projects, filing 

  • 20% Office Maintenance; perform opening and closing procedures, keep supplies stocked and space ready to serve clients 

  • 10% Other; errands, miscellaneous, organizing projects...   

Requirements


  • Min. 2 years Admin. experience 

  • Legible printing   

  • Outgoing personality (comfortable making "warm" calls) 

  • Outstanding customer service 

  • Appreciate fun socks

  • Accomplishment oriented (vs process oriented) 

  • Impeccable attention to detail 

  • Mac savvy; Word, Excel, Internet 

  • Willing to learn and work systems already in place 

  • Enjoy dance / music breaks

  • Self-directed, yet can follow instructions 

  • Comfortable working alone 

  • Reliable transportation 

  • Initiative 

  • Pride in producing outstanding work 

  • Ask questions when they arise

  • Take feedback as learning instead of criticism 

  • Make yourself promotable by training others in your tasks

Melt is a scent-free environment.  Thank you for abstaining from wearing fragrances here.   

Promotion to Office Manager with outstanding performance as Administrative Assistant.

All qualified applicants will be considered. Please send resume and cover letter to Hana@MeltMassage.net  Thank you.   


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Job Description


We are looking for an energetic and reliable front office staff, to join our fast-paced office in Menlo Park. We are a growing practice and we take pride in providing a welcoming, friendly, comfortable and high quality experience for our patients. Our office is fully digital for everything and we love using the latest technologies.


Committed to quality, enthusiastic, willing to learn, and hardworking should describe you. No minimum experience required to be considered. we are willing to train the right candidate.


If you are interested in working in a positive environment and a friendly work atmosphere we would like to meet you!


Compensation: based on experience/negotiable, with benefits that include time off, medical/ dental insurance for FT employees. We believe in taking care of our employees and that happy employees result in happy patients!


Email your professional resume, along with a written cover letter explaining why you'd be a perfect fit for our position. Thank you in advance and we look forward to hearing from you!


 



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Job Description


Cosmetic and Dermatology practice located in San Jose, CA is looking for a strong Front Desk Receptionist with experience in front office duties within a medical setting.


Requirements:



  • Strong Medical Front Desk professional.

  • Dermatology experience preferred but not necessary

  • Strong Medical Front desk experience 

  • Computer experience, scheduling for multi-providers, check-in patients

  • Answer phones and follow 

  • Multi-tasker

  • Scheduling, taking in co-pays

  • Some authorization experience and insurance knowledge


Duties:



  • Greet patients

  • In-take and collect co-pay

  • Answer phones and schedule appointments


Details:



  • Pay: Depending on experience

  • Location: San Jose, CA 

  • Great benefits offered

  • Hours: 8:15 am -6 pm (8hrs daily) Sat work  once in a while 8 am-1 pm


 


#ZR


Company Description

OfficeWorks is a search and placement firm that has been helping people get jobs nationwide since 2002. We are a critical partner helping our clients find top talent in the medical, accounting, and finance industries. Our attention to extraordinary customer service, quality, and speed make OfficeWorks your premier partner. Whether you are looking for top talent or your next career move, OfficeWorks can help you!


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Job Description


We are seeking a Hotel Front Desk Agent to become a part of our team! You will accommodate patrons, as well as identify areas of improvement to increase efficiency.


Responsibilities:



  • Register and assign rooms to guests

  • Confirm phone and online reservations

  • Respond to guest needs, requests, and complaints

  • Collect payment from departing guests

  • Keep records of occupied rooms and guests

  • Communicate pertinent guest information to designated departments


Qualifications:



  • Previous experience in customer service, front desk service, or other related fields

  • Ability to build rapport with guests

  • Strong organizational skills

  • Excellent written and verbal communication skills



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Job Description


 


iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care. iMotion Physical Therapy is ultimate medical service office is the best place for our team members to work.


We are a place renowned for exceptional customer service, total professionalism, and warm, compassionate treatment. We have assembled a team of the best and brightest individuals possible.


Most importantly, every member of the iMotion Physical Therapy team shares the same vision and values. We are a company where you know that your work matters – where we make a difference in the lives of everyone who walks through our doors.


HOW TO APPLY


We currently have positions available in our Los Gatos office. Email us your resume with Cover letter (please add * at the beginning of the cover letter in order to get your resume reviewed) today to see if you are qualified to be a part of our team.


Company Description

iMotion Physical Therapy is Physical Therapist owned privet practice. iMotion Physical Therapy specializes in orthopedic, neurological, vestibular, and balance physical therapy. We pride ourselves in high quality physical therapy with an emphasis on "customer service" with "Patient First" ethics. The ideal candidate would have experience working with diverse population groups in regards to diagnosis, treatment plans, and age. Manual therapy certification is plus. New Graduates and PTLA are also welcome to apply.


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Are you looking for a company you can grow your career with and advance in?

Are you goal oriented, self-motivated & proactive by nature?

Do you have a passion for health and wellness and love sales?

If you have the drive, desire and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.

What we are looking for in YOU and YOUR skillset!


  • Driven to climb the company ladder!


  • Possess a winning attitude!


  • ?Have a high school diploma or equivalent (GED).


  • Complete transactions using point of sale software and ensure all patient accounts are current and accurate


  • Have strong phone and computer skills.


  • Have at least one year of previous Sales Experience.


  • Participate in marketing/sales opportunities to help attract new patients into our clinics


  • Be able to prioritize and perform multiple tasks.


  • Educate Patients on wellness offerings and services


  • Share personal Chiropractic experience and stories


  • Work cohesively with others in a fun and fast-paced environment.


  • Have a strong customer service orientation and be able to communicate effectively with members and patients.


  • Manage the flow of patients through the clinic in an organized manner


Essential Responsibilities


  • Providing excellent services to members and patients.


  • The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.


  • Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.


  • Answering phone calls.


  • Re-engaging inactive members.


  • Staying updated on membership options, packages and promotions.


  • Recognizing and supporting team goals and creating and maintaining positive relationships with team members.


  • Maintain the cleanliness of the clinic and organization of workspace


  • Confident in presenting and selling memberships and visit packages


  • Keeping management apprised of member concerns and following manager?s policies, procedures and direction.


  • Willingness to learn and grow


  • Accepting constructive criticism in a positive manner and using it as a learning tool.


  • Office management or marketing experience a plus!


  • Able to stand and/or sit for long periods of time


  • Able to lift up to 50 pounds


  • Upholding The Joint Chiropractic?s core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY


You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.


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Job Description

We are a strong community of self-defense, fitness, and combat sports practitioners. People travel from all over the world to train with our master instructors right here in Santa Clara, CA. Our members learn and reinforce life-saving skills in every class—training at Tactica has actually saved multiple lives over our 15+ years in business.

We are looking for a Site Associate who believes in our mission to build confidence and life-saving skills.

Site Associates are responsible for representing Tactica to prospective members, ensuring that they have a welcoming, enjoyable, and informative experience when they visit. Site Associates support our existing members and ensure that we continue our outstanding track record of customer-focused experiences.

Remember: Tactica is not just any gym. What we do here is to empower people and save lives. This is something that matters.

ESSENTIAL DUTIES & RESPONSIBILITIES
Ensure members and prospective clients receive a friendly greeting and smooth check-in process, as well as prompt attention to their needs.
Represent Tactica’s philosophy of empowering, high-quality, intense, and safe training.
Reinforce our positive, welcoming, and safe culture.
Helping to keep a clean and safe environment throughout the facilities.
Assist with prospective clients, provide facility tours, answer questions and support clients through their Trial Class period, as well as drive new member sales through in-depth awareness of our membership packages and benefits.
Support all members of our community and ensure they feel valued and welcome, including removing barriers for the most in need and encouraging the use of our generous referral program.
Support and maintain retail sales of clothing and equipment.

QUALIFICATIONS
Ability to learn and execute all Tactica sales and administrative processes (training provided).
Ability to learn and use computer skills required for using Tactica systems and applications (training provided), such as Zen Planner and Square.
People-focused with excellent customer service and sales skills.
Strong communication skills both oral and written.
Strong organizational skills and attention to detail.
Goal-oriented, positive, and welcoming attitude.
High School diploma or GED required.
First Aid/CPR/AED certification within 60 days of employment (Fees reimbursed).
Must complete Front Desk training.
Hearing sufficient to understand and participate in conversations, both in person and on the telephone.
Ability to stand for up to 8 hours throughout the workday, with occasional sitting, walking, kneeling, and reaching with hands and arms.
Frequently required to lift and/or move up to 25 lbs.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. This job may be reviewed as duties and responsibilities change with business necessity.

COMPENSATION & PERKS
This position offers a very competitive hourly salary; based on experience.
Additional commission paid on sales.
Heavily discounted membership to all Tactica programs.
Huge opportunities for growth within the studios including additional sales and management positions, including development to Site Director.

Company Description

© craigslist - Map data © OpenStreetMap
1030 Duane Ave
(google map)

compensation: $18/hour + Sales Commission
employment type: full-time
We are a strong community of self-defense, fitness, and combat sports practitioners. People travel from all over the world to train with our master instructors right here in Santa Clara, CA. Our members learn and reinforce life-saving skills in every class—training at Tactica has actually saved multiple lives over our 15+ years in business. We started small and we have been able to maintain a close-knit community rapport as our business has grown and expanded.


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Job Description


A Concierge Surgeon in the Bay Area is looking for a Front Desk Representative! 

Pay Rate Range: $16/hr-$20/hr
Shift: M-F - 8:30AM-5:30PM

Job Requirements:



  • 3+ years of experience in fast paced clinic or similar environment

  • Prior knowledge scheduling patient appointments, verification of insurance, among other Medical administrative duties

  • Centricity EMR experience is preferred

  • Prior experience in a Surgical practice is preferred


Company Description

Advantex Professional Services is "Your Hiring Advantage".

Advantex is an award-winning recruiting firm specializing in Engineering, Information Technology, Accounting & Finance throughout Southern California. Our winning formula blends advanced recruiting resources and technology with a personal touch. The result is the Advantex Hiring Advantage: expertise, personalization and specialization.

EXPERTISE:

Our executive recruiting team averages more than 10 years in the recruiting industry. Over 40 recruiters have been hand-picked for experience in their respective fields, as well as their ability to reach top talent and identify the best fit for candidates and employers.

PERSONALIZATION:

We take the time to get to know our clients and candidates thoroughly. We see the unique needs of every hiring opportunity and customize our recruiting approach to best suit each situation. The Advantex Guarantee ensures that we stay committed to delivering the highest standards of service.

SPECIALIZATION:

Through years of aggressively pursuing key talent in niche specialties, we have the edge in directly targeting hidden talent and effectively establishing communication.


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Hilton Oakland Airport is looking for a Full-Time Front Desk Agent to join their amazing team!

Great working environment and plenty of options to move up within the hotel and company.

Full availability to work any shift weekdays, weekends, & holidays (including overnight).

The position includes Competitive Wages + Great Benefits + Travel Discounts + and More!

We were rated #1 out of 100 Best Companies to Work For in 2019 by Fortune Magazine.

APPLY NOW!

What will I be doing?

As a Front Desk Agent, you would be responsible for greeting and registering guests and checking guests out of the hotel in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:


  • Greet guests and complete the registration process to include, but not limited to, inputting and retrieving information from the computer, confirmation of guest information and room rate, selection of rooms, coding electronic keys, promoting marketing programs, providing a welcome packet and ensuring guest knows location of room and/or has a bell person accompany him/her

  • Assist guests with check-out including, but not limited to, ensuring rooms and services are correctly accounted, using the point-of-sale system, handling money, processing credit and debit cards, accepting and recording various forms of payment, converting foreign currency, making change and processing gift certificates and cards

  • Demonstrate a thorough knowledge of hotel information including, but not limited to, room categories, room rates, packages, promotions, the local area and other general product knowledge and answer guest questions and inquiries

  • Use up-selling techniques to promote hotel services and facilities and to maximize room occupancy

  • Respond to guest inquiries and requests and resolve issues in a timely, friendly and efficient manner

  • Field guest complaints, conduct research and resolve and negotiate solutions for guest satisfaction

  • Receive, input, retrieve and relay messages to guests




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Job Description


 ** Must be fluent in Spanish**


JOB SPECIFIC SUMMARY: 


The receptionist will represent the company as the first point of contact for our clients and guests. This person will greet all visitors, customers and vendors along with answering all incoming calls. The Receptionist position oversees updating and maintaining multiple calendars. This position reports to the HR Generalist and provides administrative support with their day to day workload. This position also supports the Operations department.


 


ESSENTIAL FUNCTIONS and RESPONSIBILITIES:



  • Serve as initial point of contact and route all phone calls to the appropriate employee.

  • Answer and direct all phone calls in an energetic, friendly and professional matter.

  • Face to face interaction with walk in customers by greeting and directing all visitors, guests and all other drop-ins. This also includes getting beverages for all guests and management.

  • Order the office supplies and equipment regularly.

  • Provides administrative support to the HR Generalist such as data entry, filing, projects, managing the HR and other duties that they may need.

  • Work on projects for the Production and Operation departments.

  • Supports Operations department in data entry, request packaging, filing and communicating with customers daily.

  • Inputs, emails, etc. all PO’s and Shipping confirmations daily.

  • Collate, update and manage the inventory of all HR packages (e.g., new hire, benefits, etc.).

  • Assist with onboarding of new hires.

  • Translating all company documents from English to Spanish.

  • Update company roster with corresponding extensions frequently.

  • Manage all incoming/outgoing packages and mail (i.e. UPS, FedEx, USPS, etc.)

  • Perform internet research and any other miscellaneous projects for company purchases.

  • Is to back up the admin to the CEO, Vice President and Director of Operations.

  • Administers general office duties such as typing, correspondences, filing, requisition of supplies, and faxing

  • Translations verbally and written for any company needs.

  • Assists all departments with any projects they may need while remaining at the front desk.

  • Perform other duties and projects as assigned.


 


EDUCATION/ EXPERIENCE:



  • A high school of General Education Degree (GED).

  • Some college a plus.

  • Skin care, spa, or similar industry experiences a plus.


 


SKILLS & KNOWLEDGE:



  • Must be fluent in English and Spanish (read, write and speak).

  • Must have a friendly demeanor.

  • Must dress appropriately.

  • Knowledge of skin care industry.

  • Excellent oral and written communication skills.

  • PC literate in various databases.

  • Detail-oriented.

  • Strong organizational and multi-tasking skills.

  • Excellent interpersonal skills.

  • Must work well with others or alone, under minimal supervision.

  • Must perform well under pressure and deadlines


 


If you feel you have the knowledge and skills for this position, please submit a resume for consideration. Please no phone calls.


Company Description

Fast-paced and exciting East Bay skin care manufacturer located in Hayward, CA, for two decades, we have been serving the needs of cosmetic and personal care industry; domestically and internationally. Our creations are sold to physicians, dermatologists, prestigious mass market companies, international wholesalers and distributors worldwide.

Our philosophy is to provide our clients with the very best in formulation development with quick turnaround. We are committed to continually product the highest quality of products and incorporating the latest technological discoveries in skin care with optimal result-oriented ingredients.


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Job Description


We are looking for a front desk person who is energetic, trustworthy, loyal, confident, great customer service to join our dental team. 


Tues-Thursday 8-5


Possible Full time in near future. 


1-2 years experience is helpful.


Willing to train


dentrix ascend software 


treatment plan, checking patient in and out, calling recare, billing, etc


 


 



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Job Description


Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately. Ability to speak and translate Vietnamese is a must.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Job Description


 Our software client is looking for a Contract Receptionist to work for 6 months full time onsite in Santa Clara, CA paying $21/hour. Starts at 7:30 am daily. The idea candidate has Sharepoint experience and is comfortable working with C-Level Executives. Prior employment with a technical company is a plus.


Duties: Receptionist/Operator



  • Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties.

  • Typically operates a single or multiple position telephone system. Maintains a visitors' log and issues badges when necessary.

  • Notifies personnel of visitor arrival.

  • May perform related clerical work such as word processing.

  • May use company intranet, paging or other computer-based systems.

  • Additional duties may include filing, sorting, mail distribution and completing special clerical projects.


Skills:


Sharepoint


Excel and Word


Strong Communications Skills


Comfortable working with C-Level


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Greets and registers guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay to meet Pyramid Hotel Groups' high standards of quality.

The Front Desk Agent will:


  • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions.


  • Complete the registration process by inputting and retrieving information with routine difficulty from a computer system, confirming pertinent information including number of guests and room rate. Promote Hotel's marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. Requires continual standing and movement throughout front office area.


  • Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, travellers checks, and other forms of payment. Convert foreign currency at current posted rates. Perform accurate, moderately complex arithmetic functions using a calculator. Post charges to guest rooms and house accounts using the computer.


  • Promptly answer the telephone using positive and clear English communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested.


  • Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances.


  • Remain calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.


  • Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Take ownership of guests challenges and follow through to ensure guest satisfaction. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.


Other:

Regular attendance in conformance with the standards, which may be established by Pyramid Hotel Groups from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.

Upon employment, all employees are required to fully comply with Pyramid Hotel Groups rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.


  • Summon bell-staff assistance to escort guests to their rooms as appropriate.


  • Provide safety deposit boxes for guest by pulling the box from the vault and carrying it to the customer. File access slips in room order.


  • Operate facsimile machine to send, receive, and log incoming transmissions. Notify guests of incoming faxes using the message function of the computer.


  • Use the photocopier to make copies of items as required.


  • File registration cards in room number order.


  • Retrieve registration cards from the files for each check out.


  • Other duties as assigned by the supervisor such as assisting PBX operators or reservations agents.


SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.


  • Basic mathematical skills and considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.


  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.


  • Ability to stand and move throughout front office and continuously perform essential job functions.


  • Ability to read, listen and communicate effectively in English, both verbally and in writing.


  • Ability to access and accurately input information using a moderately complex computer system.


  • Hearing and visual ability to observe and detect signs of emergency situations.


  • Experience with Galaxy systems is a plus but not required.


Education:

High school diploma preferred.

Experience:

No prior experience required. Prior hospitality experience preferred.

Licenses or certificates:

No special licenses required. Individuals are required to meet the minimum bonding standards.

Grooming:

All employees must maintain a neat, clean and well groomed appearance (specific standards available).

Other:

Applicants with additional language skills preferred.

of Openings: 6

Opening ID: 2019-6108

External Company URL: https://careers-phg.icims.com

Street: 11950 Dublin Canyon Road


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Job Description


 Busy ophthalmology specialty practice looking for an experienced front office medical professional to be apart of our team. We are looking for a highly motivated, highly organized individual who has the experience and leadership abilities to make an impact immediately.

We offer:



  • Competitive salary

  • Medical benefits

  • Profit sharing plan.



The front desk personnel are the face of the company, working as the first contact patients see when walking into an office or the first voice heard on the phone. As such, front desk professional must have a balance of both customer service and administrative skills.


Front desk duties may include but are not limited to:



  • Answering phones

  • Obtaining authorizations

  • Insurance verification's

  • Taking messages

  • Directing clients

  • Filing paperwork

  • Scheduling appointments

  • Performing data entry

  • Tracking incoming and outgoing mail


Company Description

Retinal Diagnostic Center was founded in 1980 as a retina specialist center devoted to the care and treatment of patients with all vitreo-retinal conditions, including diabetic and vascular retinopathy, macular degeneration, degenerative myopia, retinal detachments, as well as many other less common retinal conditions. The newest techniques and state-of-the-art equipment are available to our patients for diagnosis and treatment. This includes Eylea, Lucentis, Avastin for macular degeneration, vein occlusions and diabetic macular edema; photodynamic therapy for central serous chorioretinopathy; as well as small gauge, suture-less vitrectomy surgery for vitreous floaters and many other conditions. Clinical research is assuming an ever increasing part of the Center's activities. All the doctors at Retinal Diagnostic Center are Board Certified ophthalmologists (Eye M.D.). In addition to this, our doctors have advanced fellowship training in diseases and surgery of the retina and vitreous.


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Job Description


Corp. Real Estate Associate - Internet Industry
Location: Redwood City, CA
Pay Rate: $31/hr
Start Date: 3/2/20 
12 month Contract Role
Department: Corp Real Estate/ Facilities
Job Category: Administrative

General Overview:


  On behalf of our leading global interconnection platform and data center provider client, we are seeking a Corporate Real Estate Associate that will be part of the facilities team.  



  • the focus remains on:

    • Presentation / customer-facing skills

    • Professional experience in customer service

    • Capability with conventional IT packages

    • Organization / practical common sense

    • Proficiency in MS Office (preferably more



  • the objective of the role is to :

    • Be the front face of the Global HQ of a $50m Technology company

    • Ensure an elegant and professional experience to staff and visitors

    • Upskill and strengthen the team in the build up to redeveloping the HQ




Please submit your resume in Word or PDF version to be considered.


Company Description

The TPS Group, www.tpsmithgroup.com, is a recruiting and staffing firm that is a trusted recruiting partner to top companies across the U.S.


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Job Description


JOB PURPOSE:
Provide superior hotel-style customer service to visitors of the Client Guest House at a 24-hour front desk.
CORE DUTIE*:


  • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.

  • Coordinate email travel inquiries with internal and external customers.

  • Perform routine hotel functions, such as taking reservations and registering and checking out guests.

  • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.

  • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Client community.

  • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.

  • Review daily transactions for accuracy; prepare account billing for financial processing.




MINIMUM REQUIREMENTS:


  • Education & Experience:

  • High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.

  • Knowledge, Skills and Abilities:

  • Demonstrated accurate cash handling knowledge and experience.

  • English language fluency.

  • Business writing acumen to originate and respond to correspondence.

  • Certifications and Licenses:

  • Valid California Non-commercial Class driver's license.


Company Description

Intelliswift Software, Inc. is a premier business and technology solutions company headquartered in the Silicon Valley, with offices across the United States, India and Singapore.
The company has a proven track record of delivering results through its global delivery centers and flexible engagement models for over 450 brands ranging from Fortune 100 to growing companies.
Intelliswift provides a variety of services including Enterprise Applications, Mobility, Big Data/BI, Staffing Services, and Cloud Solutions.
Growing at an outstanding rate, Intelliswift has been recognized as the second largest private IT Company in the East Bay.


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Job Description


 


Front Desk Assistant
City: Palo Alto
State: CA
ZIP: 94301
Job Type: Contract
Hours: 40
Job Code: EB-1277707691

Tekberry is looking for a highly qualified and motivated Front Desk Assistant to work on-site with a World class University in Palo Alto, CA.


This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.

Job Description:




    • Provide superior hotel-style customer service to visitors at 24-hour front desk.
      • Answer multiple phone lines in a fast-paced and distracting environment; collect or pass messages to/from guests and employees as required.
      • Coordinate email travel inquiries with internal and external customers.
      • Perform routine hotel functions, such as taking reservations and registering and checking out guests.
      • Perform basic concierge duties, including assisting with travel and transportation arrangements, informing guests about local amenities, coordinating guest dry cleaning, and securing guest valuables in safe deposit boxes.
      • Perform basic porter duties, including delivering guest packages, faxes, and mail, assisting guests with luggage transportation and storage, escorting guests to their rooms as required, and driving shuttle van to locations within the Stanford community.
      • Ensure guest safety and satisfaction by monitoring building access and maintaining key controls, submitting minor repair work orders, and coordinating room preparation with housekeeping.
      • Review daily transactions for accuracy; prepare account billing for financial processing.

      Education & Experience:
      High school diploma or G.E.D certification and six months of customer service experience in a fast-paced, hospitality-industry setting.
      Knowledge, Skills and Abilities:
      • Demonstrated accurate cash handling knowledge and experience.
      • English language fluency.
      • Business writing acumen to originate and respond to correspondence.

    •  

    • Certifications and Licenses:
      • Valid California Non-commercial Class driver's license.

    •  

    • PHYSICAL REQUIREMENTS*:
      • Constantly stand/walk throughout an 8 hour shift; constantly perform desk-based computer tasks.
      • Frequently use a telephone, writing by hand.
      • Occasionally twist/bend/stoop/squat; lift/carry/push/pull objects (luggage) that weigh 21-40 pounds.
      • Rarely lift/carry/push/pull objects that weigh >40 pounds, sort/file paperwork.
      • Ability to obtain and maintain a California Non-commercial Class Driver's license and drive a non-commercial vehicle, day or night, transporting guests locally.
      * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
      WORKING CONDITIONS:
      • Will work variable shifts (evenings, overnights, weekends, holidays) within a 24-hour, seven day per week operation.
       


    The work must be done on-site, so telecommuting will not be possible. Please submit your resume with salary requirements. Principals only; no third parties or off-shore companies. No phone calls please.


    Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.


    Company Description

    Tekberry has over 25 years of experience working with clients from Fortune 500 companies down to small and medium sized companies. Our job is to develop a partnership with clients and with our talent to ensure that we best match opportunities with our talent pool. But we don’t just match for job specifications, we match people to the work culture, too.


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    Job Description


     


    We are seeking a personable, energetic, detail-oriented team player Front Office Manager with experience to provide an excellent customer service. This position will manage day-to-day operations and office assignments, provide administrative support, greet and direct visitors, act as office liaison with outside services and vendors.


    ESSENTIAL DUTIES AND RESPONSIBILITIES:



    • Greet and welcome visitors at the front desk with warmth and professionalism

    • Operate a telephone system, screen and forwarding incoming phone calls

    • Manage the access control to building, ID card processing and Visitor Log

    • Sort and distribute mail. Prepare outgoing mail, weighing, calculating postage and renew postage meter as required (FedEx, UPS and USPS)

    • Manage schedule for multiple conference rooms

    • Coordinate staff meetings, facilities and catering

    • Plan and coordinate company events

    • Order and track inventory of office supplies, equipment, stationary, cleaning supplies, food, snacks and drinks

    • Maintain company directory by region and department

    • Assist with the production of statements of qualifications, proposals, presentations and other marketing materials

    • Provide administrative support for the office staff and field employees

    • Support finance team to process expense reports using the internal expense system (Concur)

    • Travel arrangements for employees as needed (Hotel, Airfare, and Transportation)

    • Resolve organization travel related technical conflicts as needed

    • Provide clerical support filing, scanning, copying, and related tasks

    • Maintain a safe and secure working environment, the reception area, training room, conference rooms by complying with procedures, rules, and regulations

    • Point of contact for third-party vendors, landlord, facilities and maintenance, phone service, mailing, shipping, supplies, and equipment

    • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

    • Establish and monitor procedures for record keeping

    • Perform other tasks as directed by Director Systems and Processes and Executives


    REQUIREMENTS



    • Bachelor’s Degree required

    • 3+ years of Management Experience

    • 2+ years Travel Arrangements Experience

    • Experience with Microsoft Office (Outlook, Microsoft Word, Excel, PowerPoint)

    • Experience with conferencing systems (Zoom, GoToMeeting, Cisco Webex, Bluejeans)

    • Concur Experience is a plus

    • Excellent attention to detail and organization

    • Excellent spelling and grammar

    • Excellent interpersonal communication skills – ability to speak clearly and thoughtfully when dealing with clients, vendors and colleagues

    • Ability to multi-task while still performing and completing high quality work

    • Sense of urgency and capable of prioritizing

    • Solid job tenure and work ethic

    • Typing 65+ wpm is a MUST (please include WPM in your resume, will verify on interview/online test)


    PHYSICAL DEMANDS


    The Physical demands and the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.



    • The employee will be required to work in an office environment with not extreme temperature changes or noise levels.

    • The employee must be able to remain in a stationary position 50% of the time.

    • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

    • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer/printer.

    • Occasionally positions self to maintain computers or desk top equipment or files, including under the desks and on shelving units

    • Lifting and carrying requirement of up to 25 lbs. as needed for office boxes, files, office equipment and etc.


    WHY YOU WOULD BE HAPPY WORKING HERE:


    In addition to medical, dental and vision, with 401K and employer contributions, we also offer:



    • Excellent team work environment and company culture.

    • Fully stocked kitchen with food and refreshments and premium coffee

    • Monthly catered company events for team and relationship building.

    • 3 floating holidays included from the standard holidays


    DirectLine is an Equal Opportunity Employer


    Company Description

    Direct Line (DL) is a global technology services company providing design, integration, installation, maintenance and managed services to vast array of data centers. Direct Line is uniquely positioned to capitalize on consumer demand for ever-increasing online content and overall data usage. Direct Line has partnered with key hyperscale technology companies, as well as co-location providers and global data center REITs to help enable the next wave of data consumption. Direct Line is known as the industry standard for both structured cabling and comprehensive data center support. Direct Line is backed by private equity firm, Guardian Capital Partners and headquartered in Fremont, California with additional locations in US, Singapore, Hong Kong, Netherlands and Ireland.


    See full job description

    Job Description


    If you are a lover of fashion, people, and want to be in a fast paced environment, Dustin David Salon is hiring!


    We are looking for any outgoing, hard working professional, dedicated to client experience and service.


    We are a reputable, high end hair salon in the heart of Los Gatos.  The role of a front desk coordinator is one of the most important positions in a salon.  They are the first person and first impression the client experiences calling and visiting our salon.  They are the voice of our business and a representation of our culture and brand.  Not only is this role important for scheduling and offering a high level of customer service, but they would be managing a high volume schedule. This is an incredible opportunity for a highly self motivated business professional who is interested in the salon industry and who wants to work for a high-end, growing company. You must meet each skill and requirement to apply for this position.


    Knowledge and Experience:


    - Education: HS Diploma required.


    - Prefer at least 5 years experience in either restaurant, hospitality, or retail.  Management or sales experience a plus.


    - Strong computer skills


    - Must possess a sales driven attitude, detailed work ethic, and ability to multitask.


    - Extraordinary customer service skills.


    - Cash handling experience a must.


    - Strong, articulate speech, flawless communication skills - Excellent interpersonal skills and a pleasant phone presence.


    - Be a team player with a friendly and supportive attitude.


    - Keen attention to details.


    Responsibilities:


    - Ensuring execution of all Front Desk Operations, including driving sales, scheduling, Retail Inventory, opening and closing salon, cash register, etc.


    - Accuracy of all salon software data inputting. Experience with any scheduling software a plus.


    - Reinforcing quality of customer service through excellent Client Relations.


    - Communicating and supporting salon's goals, systems and mission.


    - Educating and selling clients on services and retail products.


    - Promoting cooperation and teamwork in the salon through leading by example.


    - Possess a professional appearance.


     


    Availability: Part time hours of 25-30 per week with potential of full time. We are open Monday thru Saturday, and your shift will vary during those days.  Must be available to work on Saturday.


     


    We offer:


    - Team Environment


    - Medical, Dental, Paid Sick Leave and 401K if full time 


    - Employee discounts on product and services


    - Monthly Team Meetings


    - Monthly one-on-one meetings to help you in your growth and development


    Dress Code is strictly Enforced- all black attire


    Company Description

    We offer:
    Team Environment
    Medical, Dental
    Paid Sick Leave
    401K
    Employee discounts on product and services
    Monthly Team Meetings
    Monthly one-on-one meetings to help you in your growth and development
    Employee discounts on all products and services
    Dress Code Enforced- all black attire


    See full job description

    Job Description


     


    A Prominent Financial Company is seeking a highly engaging and proactive Front Desk Administrative Associate to join their hardworking team. In this dynamic role, you will support the firm’s investment team while acting as the face of the office, greeting and directing guests and providing the highest level of service. Our ideal candidate is an organized, efficient professional with a warm and friendly demeanor and a willingness to help out wherever necessary.


     


     


    Responsibilities:


    · Manage the front desk, acting as the positive and accommodating face of the firm


    · Prepare conference rooms for meetings, including creating meeting schedules and organizing materials


    · Provide support to the Investment Team such as acting as gatekeeper for incoming calls and inquiries and coordinating travel plans


    · General office duties such as processing relevant financial reports and invoices and receiving and distributing mail and packages


    · Manage online databases and ensure that information is updated accurately


    · Support logistical and operational office tasks and find opportunities to streamline processes for efficiency


     


    Qualifications:


    · Relevant administrative experience highly preferred


    · Excellent organization skills; proven ability to seamlessly manage multiple tasks simultaneously


    · Collaborative, team player mentality and a service-oriented attitude


    · Impeccable written and verbal communication skills


    · Engaged, articulate, and highly pleasant demeanor


    · Expertise in MS Office and Google Suite


     


    Please submit your resume for immediate consideration!


     


    You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


     


    We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


     


     


    We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


     


    Company Description

    In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


    See full job description
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