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Jobs near San Francisco, CA “All Jobs” San Francisco, CA

Special Research Assistant Intern for the CEO - In Office or Remote

Business Unit: Office of the CEO

is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary. has been featured on the homepage of,,, The Wall Street Journal, and The New York Times. has been featured in more than 16 books, including the new Harvard Business Review Book, , Arianna Huffington’s book, and Laura Arrillaga-Anderson’s book . We have also been acknowledged five times on Great Nonprofits’ and are highlighted in of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the and monthly contributions on. To date, we have matched more than 20,000 volunteers and $31 million dollars’ worth of volunteer hours.

Job Summary 

As a Special Research Assistant Intern, you’ll have the opportunity to work on important, diverse research projects as needed by the Lead, Office of the CEO.  Topics may include inspirational research for blog writing, Operations, Marketing. Our work environment is fast-paced and entrepreneurial, in a family-oriented, small San Francisco office. Our entire team of 60+ is highly global, working out of 20 countries. Come work with us to achieve our vision “To Create A World Where Giving and Volunteering Are A Natural Part of Everyday Life!”®

Responsibilities 


  • Perform research on high net-worth potential and existing donors, foundations and corporations

  • Specific research on potential funders/donors using the Foundation Center as a primary resource

  • Research on journalists, universities, and celebrities to develop marketing partnerships

  • Perform research on Tech for Good companies

  • Research and provide astute software/upgrade recommendations

  • Research on Product Development Tools 

  • Research and update Event Planning 

  • Record all data in Salesforce

  • Record and update all spreadsheets

Qualifications 


  • Excellent written and verbal communication skills.

  • Meticulous attention to detail

  • Ability to thrive in a fast-paced, deadline-oriented environment.

  • Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.

Benefits


  • Gain experience at a unique social enterprise with global impact/exposure to global issues.

  • Attain benefits in WeWork coworking space. Located in the Financial District downtown across from the TransAmerica building, a prime location. This position is also available remotely.

  • With proven experience/positive attitude, may facilitate J-1, CPT, OPT visas

Duration and Location


  • Minimum 5-15 hours per week for 3 months.

  • Our office is located in the Financial District, San Francisco, in a WeWork coworking space.

  • Candidates can work out of our San Francisco office, in the United States or globally. We are highly globally focused with team members from more than 20 countries, including Russia, China, Japan,  the Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, Turkey, the Kurdish population, South Korea, the U.K., Brazil. 

To Apply:Email your resume, cover letter, 2 writing samples and a list of three references to with "Special Research Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please. is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.

Follow Us on Social Media:


  • ’s

  • on Facebook

  • Follow Us on Twitter: @ and @

  • Follow us on Instagram: @

  • Follow Us on Pinterest: @

  • CEO Pamela Hawley’s Blog:


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No previous experience or formal training is required. Mr. D's Music Club is all about having fun and exploring your creative side to discover new talents, try new things and meet new friends. 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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Busy SF family of six seeking highly organized Family Assistant for home organization, logistics, errands, support with school-at-home, driving, planning, research, travel, etc. College degree required. 

Seeking a highly organized, take-the-initiative kind of person who is excited about working with a busy family and creating solutions for logistical issues and complications. 

To apply, please send a brief email (5 sentences max) explaining why this job description is a good fit for you. 

 


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.


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Job Description


A Prominent Healthcare Foundation is searching for a dedicated Executive/Program Assistant to join their outstanding team on a long-term temp basis. You will be working with internal teams on successfully performing program initiatives, grants management, and administrative support. The ideal candidate is an outgoing and forward-thinking individual who is excited to work in a collaborative environment. If this sounds like you, we’d love to chat.


This position is fully remote.


 


Responsibilities:



  • Act as the right-hand person to the Chief Talent Officer for all administrative tasks

  • Collaborate with executives, team members, and other program associates on support tasks

  • Manage complex executive schedules and calendars

  • Organize and schedule high-level meetings and conference calls

  • Draft correspondence and produce meeting materials and presentations

  • Process expense reports and internal documents

  • Manage the grant process – maintain grant records, track project timelines, and troubleshoot any grant-related issues

  • Follow through on special projects and conduct research as needed


 


Qualifications:



  • 3+ years of relevant experience assisting Executive with extensive schedule management

  • Background in nonprofit, foundation, government, or university a plus

  • Advanced knowledge of Microsoft Office, Salesforce, and Zoom highly preferred

  • Phenomenal calendar management and multitasking skills

  • Expert communicator with strong attention to detail

  • Proactive, positive attitude, and team-oriented workstyle

  • Adaptable and calm nature towards changing expectations and priorities

  • Ability to think quickly on their feet


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


A well-established finance firm near Embarcadero is seeking a high-level Executive Assistant to support a few investment professionals on their team.


Day to day responsibilities will include:



  • Managing multiple calendars

  • Scheduling meetings and appointments, in multiple timezones

  • Coordinating domestic and international travel arrangements, including booking flights, hotels, and ground transportation

  • Processing expense reports

  • Assisting with ad-hoc tasks and project-based work 


The ideal candidate will have 6-8 years of experience as an Executive Assistant, preferably within professional services. Candidates should have exceptional attention to detail, a friendly demeanor, and a collaborative mindset. 


Perks include a competitive base salary, annual bonus, strong benefits package, and the opportunity to work with the best of the best! This role is currently a remote position but will eventually be based in their office. 


Please submit your resume in Word format for immediate consideration!



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Job Description


 


Job Title: Executive Assistant to the CAO


Reports toChief Administrative Officer


FLSA StatusNon-Exempt


Supervisory Responsibility:


None


Position Summary:


Seeking a tech savvy individual to:


Assist with the input of data for 7 separate corporate entities into QBO- specifically AP and AR.


Onboard new hires, vet applicants, schedule interviews, and other hiring administrative tasks as needed.


Scan, digitize, and audit HR files.


Process payroll in an efficient and accurate manner.


Provide administrative support to the CAO.


Essential Functions:



  • Scanning and filing (both digitally and physically)

  • Accounts payable

  • Accounts receivable

  • Match bank transactions with manual input

  • Perform accurate reconciliations

  • Process payroll.

  • Administrative support.

  • Recruiting and new hire onboarding admin tasks.


Job Specifications:



  • Knowledge and adherence to the policies, procedures and goals of the Clients

  • Ability to listen well and communicate effectively orally and in writing with various audiences

  • Basic accounting skills

  • Understanding of applicable federal, state and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures.

  • Ability to work independently throughout a workday with given directives

  • Ability to work well in a Team Oriented Environment

  • Knowledge of all basic office equipment such as printers, faxes, copiers, and scanners.


Additional Requirements:



  • California driver’s license or State ID card

  • Must be a minimum of 21 years of age

  • Must be and remain compliant with any and all legal or company regulations for working in the industry


Minimum Education and Experience:



  • Minimum 1 year experience with QBO (Quickbooks Online)

  • Knowledge of 280E and accounting in the cannabis space highly preferred.

  • Equivalent combinations of education and experience may be considered.


Equal Opportunity Employer:


105th is a committed Equal Opportunity Employer and we make it our mission to provide employees with a work environment free of discrimination and harassment. All employment decisions at The Company are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. The Company believes that diversity and inclusion among our team members is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.


This policy applies to each and every aspect of employment and the employment process, specifically including, but not limited to, applications, recruiting, hiring, training, compensation, benefits, promotion, assignments, placement, working conditions, discipline, terminations, layoffs, or leaves of absence. 



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Job Description


Our client, a Leading Technology Firm in San Francisco, is looking for a proactive, resourceful, and perceptive Executive Assistant to join their fast-paced team. In this role, you will provide top-notch support to a team of Executives, partnering with the technical teams to achieve established goals., and working closely with global teams in South America. Your ability to anticipate executive needs will ensure your success in this highly visible, dynamic role.


 


If you thrive in a dynamic environment and enjoy creating order out of chaos, this is the perfect position for you!


 


Responsibilities:



  • Coordinating global meetups

  • Manage the logistics of product events

  • Overseeing complex calendar management

  • Developing operational strategies to improve current company processes

  • Undertaking occasional research and other special projects, as needed


 


Qualifications:



  • Previous project management experience

  • Bachelor’s degree or equivalent

  • Meticulous attention to detail & exceptional organizational skills

  • Strong writing and multitasking skills

  • Flexibility to adapt to changing priorities

  • Strong working knowledge of Microsoft Office programs


 


Please submit your resume for immediate consideration!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. ​


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. ​


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


An Entrepreneur based in the heart of San Francisco is looking for a top-notch Executive Assistant to be his strategic partner and right-hand person. The ideal candidate for this temp to hire role will have experience within Executive support with the ability to act as a partner and gatekeeper with a positive, hardworking attitude and demonstrated enthusiasm. If you are a tenacious and go-getting individual with exceptional writing skills looking to partner with an outstanding mentor, then this perfect position is for you! This is an exciting opportunity to grow a high-growth start-up, support a successful Founder, and act as a strategic partner with the ability to build within the role.


 


What you’ll do:



  • Act as gatekeeper for Executive; prepare and send correspondence on behalf of Executive

  • Manage the executive’s ever-evolving business, personal, and travel calendars

  • Keep Executive on track and on top of all his priorities by conducting daily check-ins regarding planned initiatives and meetings

  • Supervise and manage several active projects, long-term business initiatives, and company events

  • Take charge of expense reporting and other documentation

  • Take on ad hoc business and personal projects as needed


 


What you’ll need:



  • Minimum three years’ experience supporting at the Executive level with some project management experience.

  • Experience in Venture Capital or Startup industry preferred

  • Advanced knowledge of MS Office and Google Suite

  • Stellar communication skills and a keen eye for detail

  • Ability to independently manage several active projects

  • Calm and focused attitude towards ever-changing priorities

  • Strong multitasking and organizational skills

  • Flexible working hours – must be able to adapt to working in changing times and settings


 


Please submit your resume to be considered!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


A Prestigious Finance Firm is seeking an Experienced and Talented Executive Assistant/Office Manager to join their collaborative and dynamic team in San Francisco. In this exciting dual role, you will provide seamless support to their portfolio manager with a full range of administrative tasks while overseeing entire office operations. The ideal candidate is a highly motivated, flexible, dependable, and solutions-oriented individual with a meticulous eye for detail who will thrive in a fast paced, entrepreneurial environment. This is a wonderful opportunity for an experienced administrative professional to showcase their strong administrative skills.


 


Perks include excellent benefits, a generous bonus, and great work/life balance!


 


Hours for this role are 7:30 AM – 3:30 PM Monday – Friday.


 


Responsibilities:



  • Complex calendar management and meeting coordination for the executive and client engagements

  • Act as a trusted liaison by facilitating communications and drafting and proofreading correspondences

  • Plan and schedule extensive domestic and international travel itineraries

  • Track, process, and submit expenses and prepare corresponding reports

  • Create, edit, and distribute documents, presentations, and other collateral

  • Schedule and prepare for team meetings and client engagements

  • Ensure the office is running smoothly my taking on office management duties, including ordering inventory, interfacing with third-party vendors, and coordinating maintenance

  • Ad hoc duties as assigned and opportunity to take on other projects when needed


 


Qualifications:



  • A minimum of 10 years’ experience in a similar role in financial services

  • Extensive experience with detailed international travel coordination especially to Asia

  • Bachelor's degree required

  • Ability to work early market hours

  • Exceptional organization and time management skills with a strong eye for detail

  • Exceptional written and verbal communication skills and a talent for collaboration

  • Capability to multitask and manage several competing priorities

  • Resourceful, organized, and independent work style

  • Proactive approach to projects and eagerness to jump in and own tasks


 


Please submit your resume to apply!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


We are seeking an Assistant Executive Director who will report to the Executive Director to lead Temple Isaiah in implementation of this mission. The Assistant Executive Director is a collaborative, goal-oriented person with the ability to maintain strong organizational systems. The Assistant Executive Director manages facilities operations and maintenance, office management, security, and information technology. Temple Isaiah offers a professional, supportive, and collaborative workplace. At the same time, the work can be fast paced, demanding and requires creating a warm and welcoming experience for all who engage with us. A “customer-oriented” approach is essential. The position is best suited to someone knowledgeable and passionate about Jewish community who enjoys deploying a diverse range of skills to meet a wide range of operational responsibilities. During the shelter-in-place, we are adapting areas of responsibility for a combined virtual and physical presence. Due to the access of confidential information, a Temple Isaiah member is not eligible for this position.


Essential Functions


Facilities Management


o Oversees maintenance of Temple buildings, grounds, property, and equipment


o Supervises Building and Facility Manager and department


including catering and event logistics


o Supervises Facilities Coordinator and rental program


o Manages Safety and Security operations


o Establishes and implements emergency preparedness plan, including regular training of staff in emergency procedures


o Supports Buildings and Grounds; and Safety and Security committees and coordinate related trainings


o Oversees capital projects as needed


Organizational Management and Technology


o Supervises, evaluates, coaches, and collaborates with direct reports, including facilities and admin staff


o Oversees office management and equipment


o Coordinates purchasing for organization, securing bids as appropriate and reviewing ongoing vendor contracts annually


o Updates and implements employee handbook and related personnel policies


o Manages workers compensation insurance and benefits administration


o Directs risk management and legal compliance, including securing liability insurance and reviewing major contracts


o Manages all information technology, phone and audio-visual systems and associated consultants; evaluates and implements upgrades to ensure community’s needs are met


Qualifications


o Minimum of 3 years of professional experience in a related role


o Bachelor’s degree required, additional qualifications a plus



    • Successful work experience in a fast-paced office setting

    • Strong working knowledge of office procedures


o Exceptional organizational skills with a keen interest in improving systems


o Experience successfully supervising staff, managing contractors, and working with volunteers


o Detail oriented with outstanding oral and written communication skills


o High level of proficiency with Microsoft Office, database, phone, email and computer systems.


o Excellent time management skills, ability to multitask and prioritize tasks


Company Description

Temple Isaiah is more than a synagogue – it is a vibrant Jewish Neighborhood of 900 member households. Our mission is to embody, enhance and perpetuate our Jewish tradition by providing a welcoming spiritual home where the membership gathers to worship God, study Torah, engage in acts of Tikkun Olam (repairing the world), deepen our relationship with Israel, participate in Jewish rituals and life cycle events, and experience the joy of being a part of a caring community.


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Job Description


A Boutique Venture Capital Firm is seeking an experienced and ambitious career Executive Assistant to provide world class administrative support to their Executive team at their beautiful San Francisco location. This is a fantastic role for someone who is seeking stability and ownership, and who wishes to make the firm their new long-term home. This astounding firm offers full benefits, great work/life balance, a generous bonus, and a close-knit collaborative culture. If this sounds like a great fit, we want to hear from you!


 


Responsibilities:



  • Handle complex calendars for busy executives, including light personal scheduling and appointments

  • Meeting preparation and intricate travel coordination for both business and personal needs

  • Manage correspondence and high touch, external communications

  • Coordinate, attend, and assist with client and philanthropic events

  • Oversee office budget and process expense reports, bills, and invoices

  • Take initiative on short and long-term projects

  • Office management and vendor relations


 


Qualifications:



  • Prior Executive Assistant experience required, ideally within venture capital or professional services industries

  • Extremely professional communication skills, as you will interface with third-party clients and partners

  • Bright and quick thinker with the ability to work autonomously

  • Takes pride and thrives in a support role

  • Reliable, productive, and hardworking

  • Pleasant, humble, and remains calm under pressure


 


Please submit your resume to be considered.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Location:San Francisco, CA


Salary:$100,000.00- $120,000.00


Employment Type:Direct Hire


Apply


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


Based in Burlingame, we are a very exciting, fast growing service company and provide great career advancement opportunities to our best performing employees. We are currently looking for a highly motivated, team minded professional to partner with and support the Vice President of Sales / Co-Owner. We are looking for ambitious people with a strong desire to succeed and a strong drive to take ownership and demonstrate leadership at work. If you possess excellent communications skills, are outgoing, driven and have great organizational skills, we would like to talk with you.


This is a demanding role, and as such we ask you to carefully read through your daily responsibilities. You will directly support and assist the Vice President of Sales which will allow the unique opportunity to learn both about sales and sales management firsthand. You will drive the upstream sales pipeline and solicits business from current and prospective accounts. You will process inbound customer requests to meet customer expectations. You will support marketing efforts to increase sales and improve profitability. You will have a great exposure to the entire sales. As a member of our sales staff, you will attend tradeshows, marketing presentations and work directly with the company’s top clients. If successful, you will have the opportunity for growth and advancement.


Responsibilities include:



  • Support management of sales team (~10 people)

  • Work with Sales VP to prepare customer proposals / presentations.

  • Answer inbound telephone inquiries / requests from customers.

  • Drive some upstream sales funnel / generate & qualify leads.

  • Work with clients and support management of on-going projects

  • Manage and manipulate data

  • Manage trade shows and marketing efforts

  • Manage CRM data base and other databases

  • Train and on-board new sales staff / Plan and coordinate team building


 


 


Required Skills - while prior work experience in sales or Executive Assistant Roles may be helpful, we value the following things more than anything else, and consider them essential:



  • Hard working and motivated individual, able to learn quickly.

  • Entrepreneurial minded - able to take initiatives and ownership of assignments.

  • Can do attitude, problem solving mindset and drive for results.

  • Customer focused - value creation and detailed oriented.

  • Organizational Agile - ability to work in teams and to speak one's mind.

  • Time Management and ability to succeed in fast-paced environment.

  • Technical skills - must be computer proficient, e.g. Excel, Word and PowerPoint.


 


Education: College preferred. High school degree or equivalent required.


If interested, send a cover letter and resume to ATTN: Vice President of Sales. In your cover letter, be sure to include information about your personal interests, hobbies and any other information that you feel may be of interest. Unfortunately, we cannot respond to all applicants, but we will respond within 72 hours if you qualify for an interview


Company Description

Precision Concrete Cutting (PCC) is a fast-paced and growing, company with an energetic, fun and task-minded culture. We are the leader in sidewalk inspection and repair and offer innovative solutions to our clients. Our mission is to be THE Sidewalk Safety and ADA Compliance specialists for our customers. We do this by evaluating customers’ sidewalks and providing the best trip hazard inspection and removal service through our patented technology. This technology removes tripping hazards from sidewalks and other paths of foot travel, rendering them not only ADA compliant but also hazard free. PCC delivers the highest quality in the industry, across all facets of our business.


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Job Description


JOB DESCRIPTION:


The Board & Executive Assistant works closely with the BSC President and Executive Director to ensure that the BSC’s governance processes run smoothly, that Board/Cabinet members have effective training and support, and that all governance decisions are appropriately documented and accessible to all relevant stakeholders. They support the implementation of the Board governance and sustainability directives and provide administrative support to develop and improve infrastructure, systems, and build the capacity of executives and management in accomplishing the strategic objectives of the BSC.


While the Board & Executive Assistant reports to the Executive Director, they are expected to work closely and develop meaningful relationships with members of the Board, Cabinet, staff, and other student leaders in order to effectively execute their duties. They must attend all meetings of the Cabinet and Board of Directors, and other meetings, as necessary in order to fulfill their duties.


 


SPECIFIC DUTIES:


1. Provide leadership in the recruitment and training of Board and Cabinet members:


a) Assist Cabinet and prepare materials to aid in the recruiting of new Board members and advertising for elections each Spring semester.


b) Manage the training of new and current Board and Cabinet members each term to ensure that they are fully aware of their responsibilities and able to effectively carry them out.


c) Work closely with Cabinet to expand and improve ongoing professional development opportunities throughout the year by regularly researching, coordinating, and implementing ongoing development plans for individual Directors, executives, committees, and/or the Board as a whole.


d) Develop and ensure the execution of systems to aid in the archiving and efficiency/effectiveness of the hand-off of institutional knowledge for Board and Cabinet members, (e.g. exit documents, transition meetings, etc.)


2. Ensure that all decisions of the Board and Committees are properly documented and accessible to relevant stakeholders:


a) Train, support, and supervise Administrative Assistants (AAs) in creating minutes for Board-level committees.


b) Attend and record decisions at Cabinet Meetings and Board Meetings:


c) Compile packets for Board and Cabinet Meetings in a timely manner in advance of meetings:


d) Create and disseminate flyers and/or email summaries of key Board decisions and directives to share with the membership and staff following each Board meeting to ensure stakeholders are informed of key decisions.


e) Attend and take minutes at adhoc Board-level committee meetings (e.g. Audit Committee, Investment Management Committee, Personnel Appeals Committee, etc.) and summarize directives and follow-up items.


3. Maintain the Cabinet and Board Websites:


a) Update the Board/Cabinet Rosters, the Board Archives, Policy Wiki, and other components of the Cabinet and Board Websites under the direction of the President.


b) Upload Board Packs and proposals to the website once distributed.


c) Upload Cabinet/Board minutes and minute summaries once approved.


4. Assist with planning and logistical preparations, (e.g. securing venues, arranging for food, procuring printed materials/supplies, assistance with set-up/clean-up, arranging A/V for presentations and remote participation, etc.), for a wide-variety of governance-related meetings, including but not limited to: Board, Cabinet, Board/Cabinet Trainings, Elections, and General Membership Meetings.


5. In conjunction with the President, monitor and manage Board-related budgets.


6. Oversee the tracking of Board Member and AA attendance at committees and/or Board and down hours and report to the President and Operations Assistant on a weekly basis.


7. Provide support to student executives and Board-level committees in conducting research, collecting data, and preparing reports to provide greater capacity and support to committee and Board projects.


8. Support the Executive Director and senior management in the execution of their short and long-term goals and responsibilities:


a) Conduct research and prepare reports, spreadsheets, and presentations to support the Executive Director in preparing for committees, Board, and/or other projects.


b) Assist the Executive Director and senior management in preparing for supervisor, senior manager, and all-staff meetings.


c) Under the direction of the Executive Director, act as a liaison with external contacts, as needed. Assist with research and/or contract negotiations with advisors, consultants, vendors, and service providers.


d) Coordinate and manage routine administrative duties for the Executive Director such as filing, preparing for external meetings, preparation related to legal matters, expense reimbursements, etc.


e) Provide administrative support to other senior managers as needed, under the direction of the Executive Director.


9. Collect key performance metrics and prepare presentations designed to assist the Board and management in evaluating the effectiveness of the BSC’s operations and programs, including but not limited to:


a) Key performance indicators/metrics from different departments and housing units.


b) Demographic and retention data.


c) Act as the primary point-person for collecting information about and creating accessible information/resources related to BSC history, key events, and institutional memory.


10. Work on special administrative/institutional memory projects at the direction of Cabinet, the ED, and/or President.


11. Other duties as required by the Board of Directors, Cabinet, BSC policies and/or as assigned by the Executive Director.


 


KNOWLEDGE/SKILLS EXPECTED FOR JOB PERFORMANCE:


1. Ability to coordinate and prioritize multiple projects with attention to detail. This includes past experience creating work plans, periodic reports, evaluations, budgeting, record-keeping, and written and oral presentations.


2. Excellent interpersonal, public relations, and verbal/written communication skills.


3. Experience (and enjoyment) in supporting and working with people.


4. Excellent problem-solving and trouble-shooting skills.


5. Ability to work in a fast-paced office environment and in stress or crisis.


6. Ability to cope with conflict.


7. Ability to develop familiarity with, have respect for and apply consistently, a complex set of organizational policies.


8. Ability to analyze problems/issues, gather data and information, evaluate and recommend alternative solutions, or effect solutions with a tolerance for ambiguity and change, when necessary.


9. Must be able to maintain confidentiality, demonstrate tact and discretion, handle high-level inquiries, and route requests for information and/or services appropriately.


10. Basic knowledge of personnel policy and practices.


11. Ability to type at least 75 words per minute.


12. Advanced skill in utilizing and managing the effective use by others of computer applications to achieve business results (Microsoft Office, Google application suite, MediaWiki, business database programs, online business applications, email, etc.)


13. Proficiency and comfort setting up conference calls, video conference calls, presentations, and other technology required to support the Board, committees, and senior management.


14. Enthusiasm for working in a student-run organization and genuine interest in student development.


15. Dedication to creating a cooperative, collaborative, creative and highly productive work environment.


16. A mission-driven approach to work, and a desire to contribute meaningfully to the BSC and its specific mission of providing affordable, quality, cooperative housing to a population that needs help in order to afford higher education.


 


REQUIRED EDUCATION & EXPERIENCE:


1. BA or BS degree or equivalent.


2. At least three years’ experience in a high-level administrative support position.


3. At least two years’ experience working with a Board of Directors and Board-level committees.


 


Preferred Qualifications:


1. Coursework at or above the undergraduate level in business administration, non-profit management or other relevant fields.


2. Experience and/or familiarity with governance best practices.


3. Previous experience training and/or supervising others.


4. Prior experience with Web Applications, including Google Sites, Google Drive, and MediaWiki.


5. Experience living in and/or working with cooperatives.


 


Additional Requirements:


1. Ability to sit for long hours and sustain long hours of computer and keyboard use.


2. Flexibility with regard to scheduling including the ability to attend Thursday evening meetings on a regular basis and weekend trainings on an occasional basis.


 


COMPENSATION:


This is a full-time, non-exempt (hourly) position with a competitive wage based on prior experience and skill level with a minimum starting wage of $32.57/hour. The BSC also offers an outstanding benefits package, which provides for annual cost-of-living pay increases, annual performance-based raises and/or bonuses, paid health and dental insurance for employee and dependents, paid long-term disability and life insurance, paid holidays, vacation and sick leave, and a generous retirement benefits (after two years).


 


TO APPLY:


You must fill out a BSC application and submit your resume along with a list of three professional references. An application is available at 2424 Ridge Road, Berkeley, CA between 10am and 5pm, Monday - Friday and can be downloaded from our hiring website hicom.bsc.coop. Applications must be received by Thursday, August 27, 2020. Applications may be submitted to the BSC Central Office or via email.


 


THE BSC IS AN EQUAL OPPORTUNITY EMPLOYER


 


 


Company Description

The Berkeley Student Cooperative (BSC) is an 87-year-old student-governed and operated, non-profit affordable housing cooperative near the University of California at Berkeley. Our mission is to provide quality, low-cost, cooperative housing to students who otherwise might not be able to afford a university education. The BSC houses 1260 students in 17 room-and-board houses and 3 apartment complexes (ranging in size from 17 to 259 students). We provide numerous leadership opportunities to students, who perform the majority of the day-to-day functions, working alongside a professional staff of 27, to operate the organization. To learn more about the BSC please visit our website at www.bsc.coop.


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Job Description


A Multinational Management Consulting Firm is in search of an Executive Assistant/Office Manager who is fluent in both English and Spanish to join their dynamic team. This is an incredibly tight-knit and highly dedicated group that has created a very special culture. The ideal individual for this role is someone who has exceptional multi-tasking skills with the ability to ensure office operations run smoothly. This is an exciting opportunity to create a major impact on a leading consulting firm where you have the ability to take on several diverse projects at once.


 


Responsibilities:



  • Oversee several business/personal schedules and create travel itineraries

  • Liaise with supply vendors and building management; process incoming/outgoing mail

  • Plan a variety of events, including happy hours, holiday parties, office meetings, and intern and community service events

  • Manage office duties such as answering phone calls, sending emails, and greeting visitors

  • Handle long-term projects and strategic initiatives

  • Assist with the company’s HR and recruiting efforts

  • Coordinate maintenance issues and organize office supplies

  • Be the “go to” person when making important decisions regarding team efforts

  • Assist with the company’s HR and recruiting efforts


 


Qualifications:



  • At least two years of similar experience

  • A bachelor’s degree highly preferred

  • Background in the finance, consulting, accounting, or legal fields

  • Must be fluent in both written and verbal Spanish and English

  • Ability to multitask and prioritize in a fast-paced environment

  • Polite, friendly, and top-notch communication skills

  • Professionalism and discretion regarding confidential material

  • Attention to detail and accuracy in all work


 


This firm offers fantastic perks such as a full benefits package and a great bonus! Please apply for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


A Leading Finance firm with beautiful offices in the heart of the Financial District is looking for a standout candidate to be their next Executive Assistant! In this amazing role, you will act as a key support member to a managing director and her recruitment team. If you are a dedicated, ambitious individual looking for an opportunity to support a hardworking and fast-paced firm, then we’d love to hear from you!


 


Qualifications:



  • Collaborate the recruiting team on talent search processes, schedule management, and interview coordination

  • Draft, edit, and sending correspondence; act as main point of contact for high profile clientele and candidates

  • Manage complex calendars for the managing director and team

  • Plan in-depth travel itineraries, both domestic and international

  • Process expense reports and invoices

  • Maintain an accurate and compliant database and applicant tracking systems

  • Follow through on active recruiting and research projects


 


Requirements:



  • A minimum of six years in administration with several in the recruiting/executive search industry

  • Prior experience with applicant tracking, talent management, and CRM software

  • Highly adept at searching data and running reports

  • Knowledge of Thrive or ThriveTRM a plus

  • Exceptional writing, editing, and communication skills

  • Bright and motivated, and are able to grasp things quickly


 


Please submit your resume for immediate consideration!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


An Innovative Biotechnology Firm based in Foster City is looking for and Executive Assistant to support their VP on a contract basis. In this role, you will support the FP&A R&D team of 29 employees, headed by a Vice President. Our ideal candidate will take a thoughtful approach to complex scheduling and project management. Your expert ability to stay on task coupled with your commitment to the highest level of service will help you succeed in this role supporting a high-achieving executive. 


This is a 6-month contract role that will start off remote and transition to on-site once the company returns back to the office.


Responsibilities:



  • Oversee the VP’s extensive meeting calendar; coordinate seamlessly between internal teams, clientele, and personal associates

  • Arrange domestic and international travel, creating point-to-point itineraries and agendas

  • Serve as gatekeeper for phone and email inboxes; facilitate correspondence with clients

  • Take charge of expense reporting and invoice approval

  • Plan, coordinate, and implement events including department meetings, team building events, and other meetings

  • Manage and track project status/communications

  • Coordinate and prepare PowerPoint slides for meetings as requested

  • Provide full range of administrative support for the VP and FP&A R&D team


Qualifications:



  • 3+ years’ experience supporting high level executives

  • Experience working for a larger company preferred

  • Project management experience strongly preferred

  • Exceptional written and verbal communication skills

  • Excellent multitasking, organizational, and time-management abilities

  • Proficient in MS Word, Excel, and PowerPoint

  • Self-motivated and able to work independently

  • Fun, outgoing personality and ability to work well with others


Please submit a resume and portfolio for consideration.  


 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. 


 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


The Company: 



S.E.A. Construction, Inc. is a well-known, mid-size professional Design / Build remodeling firm, located in San Mateo, CA that specializes in residential renovations. For over 30 years, our team has helped over 3,500 clients in the Bay Area. We are searching for an experienced, outstanding, proactive individual to add to our team.  Our ideal candidate will be seeking long-term employment with a great company that promotes professional growth. This is a fast-paced, multi-faceted position with a stable, family-oriented company. It is a full-time position which may require some weekend and evening flexibility as the business requires.

Job Responsibilities:


The primary responsibilities of the Office Manager/ Executive Assistant will include, but are not limited to:


  • Performing all tasks associated with Office Management including, but not limited to:

    • Promoting and maintaining a positive, productive and professional office environment

    • Complying with all State and Federal requirements related to labor laws, 401K, and workers’ compensation forms and audits

    • Responsible for all administrative, payroll, employee and client files, and Design- team coordination

    • Acting as a main point of contact for all Incoming calls, clients, and sales

    • Acting as support and gatekeeper to the owner, including proactive management of multiple calendars

    • Providing a world-class, concierge level of customer service to clients, from the first phone call to the conclusion of their project 

    • Reviewing and responding to all forms of client correspondence professionally and draft legal contracts 

    • Knowledge of the construction, bidding, and building application process 



Job Requirements:



  • Preferred 5 years of administrative assistant experience in the Construction field

  • Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions. 

  • Highly-developed PC skills, including proficiency with Microsoft Word, Excel, Outlook, and construction management software, such as BuilderTrend

  • Strong organizational and administrative skills, with a “no job too big or small” attitude and the ability to anticipate, improvise, and adapt for optimal resolutions 

  • Excellent time management skills and ability to multi-task and prioritize work

  • Knowledge of payroll data and administrative management practices and procedures

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Knowledge of business and management principles

  • Professional and customer service-oriented experience and the ability to build relationships

  • Excellent oral and written communication skills -- able to communicate directly, concisely and diplomatically as required, and knowing how, when and what to communicate


Compensation and Benefits:



  • Competitive pay rates commensurate with experience – ($75,000-$95,000) 

  • Health Benefits, including Medical, Vision, and Dental

  • Paid Vacation and Holidays 

  • 401K Retirement Plan

  • A work environment that fosters learning and growing.



Due to the large number of applications we receive, only qualified candidates will be contacted. Thank you for your understanding. Learn more about S.E. A. Construction, Inc. at www.seaconstruction.com.



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Job Description


A Cutting-Edge Biotechnology Firm is seeking an experienced, highly dedicated, and meticulous Executive Assistant to join their collaborative and hardworking team in Redwood City. In this incredibly dynamic role, you will be supporting the top executives at this mission driven company. The Executive Assistant will be responsible for anticipating the needs of executives and working to streamline daily administrative and operational tasks, while supporting strategic initiatives, functioning as a partner, and managing long-term projects. If you are looking to join a dedicated team and be a part of advancing groundbreaking and innovative research, then we want to hear from you!


 


Responsibilities:



  • Partner with executives to organize their calendars, inboxes, and daily operations

  • Meeting coordination and preparation involving high-profile board members and investors

  • Complex travel arrangements and itineraries, including flights, lodging, and transportation

  • Manage and execute seamless internal and external events

  • Act as the face of the office, greeting and directing guests and providing the highest level of service

  • Take on special projects designated by executives ranging from marketing and business development to accounting, IT, and human resources process improvements


 


Qualifications:



  • 10+ years supporting C-level executives

  • Experience working for a public company and have strong tenure

  • Bachelor’s degree from an accredited four-year institution

  • Capably support multiple people and adapt to different personalities

  • Ability to anticipate needs and proactively address problems

  • Excellent organizational and communication skills

  • Ability to be responsive after hours with a 24/7 mentality


 


Salary 120k - 150k+ Bonus + Equity


 


Please submit a resume for consideration!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


A leading biopharmaceutical company is seeking an Executive Assistant to join their team at their South San Francisco location! In this role, you’ll be given the chance to support the CCO and VP of Sales while managing office operations, various schedules, and client communications. We are looking for a dedicated individual with a high level of professionalism and the ability to adapt to a constantly evolving environment.


This is a temporary role with the potential to go full-time with the right candidate.


 


Responsibilities:



  • Act as gatekeeper -- answer, screen, and route calls/emails to respective executives

  • Prepare and review communications, correspondence, presentations, and other important documents

  • Oversee complex calendars; coordinate meetings, conferences, and events

  • Record and distribute agendas and meeting minutes

  • Arrange domestic and international travel, creating point-to-point itineraries and agendas

  • Process and submit travel and expense reports

  • Develop, implement, and maintain extensive hard-copy and electronic filing systems

  • Perform general administrative duties and ad-hoc projects as needed


 


Qualifications:



  • 3+ years of high-level administrative support experience (Biotech experience strongly preferred)

  • Experience with MS Office and electronic calendars

  • Excellent multi-tasking and time management skills

  • Understanding of the importance of confidentiality and discretion

  • Collaborative and team-oriented

  • Strong written and verbal communication skills

  • Ability to manage projects crucial to senior level executive teams

  • Proven ability to function well in a fast-paced environment while maintaining accuracy, organization, and precision

  • Sound judgment and a refined, motivated attitude


 


Please submit your resume for consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


Assistant Warehouse Manager  


Assistant Manager role in Warehouse Solutions within the Apparel Industry


Berkeley, CA


Job Id: 8535



Are you looking to make a career change to a rapid growing company? This exciting opportunity offers a competitive salary plus an excellent benefits package including medical insurance, dental insurance, vision insurance, 401K, stock options, paid PTO. Does this position match your future career goals? Then this opportunity could be the right fit for you.



JOB DESCRIPTION:


The Assistant Warehouse Manager will have strong leadership skills handling Warehouse Operations. This role will require the manager to collaborate with the union workforce as well as having an understanding of warehousing and shipments of products.



RESPONSIBILITIES:



  • Process improvement efforts in the Warehouse Areas and processes

  • Informing plant management team & production scheduler on the outstanding raw materials that is needed for scheduled production

  • Will drive automation and process improvement functions of drop ship channels

  • Handling inventory control level functions

  • Managing expenses, monitoring product inventory, and adjusting the organizations inventory control as needed

  • Responsible for the documentation of material loads (inbound/outbound). This will include timely inventory transactions along with preserving documents that follows guidelines



QUALIFICATIONS:



  • Bachelor’s degree in Business, Logistics or Supply Chain

  • 5 years of warehousing managing experience within the Apparel

  • Local Candidates ONLY

  • Highly skilled in drop ship functions

  • Highly skilled in WMS software systems

  • Strong leadership, organization, and communication skills




Ask for Jeremy


jeremy@ajuliaexecutivesearch.com


Ajulia Executive Search is a New Jersey based Executive Search Firm specializing in retained searches in multiple sectors, including Manufacturing, Finance, IT, Legal, and Pharmaceutical. We have a nationwide client base and offer services in temporary and direct hire placements.

#ZR


Company Description

We have been serving clients and communities for over 30 years. Our reputation for providing quality service has lead to over 4000 satisfied clients. Our team has over 100 years of combined experience in executive retained search, contract to hire and temporary hire services. We specialize in Executive Searches for Engineering, Financial, Legal, Manufacturing and Pharmaceutical sectors.

Our Mission is to help our clients source and hire the most qualified professionals in select and highly skilled occupations, and to help those professionals find the best opportunities in their respective fields and further their careers. Ultimately, to be valued as a trusted advisor by our clients, associates and business partners.


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Job Description


A Growing Global Tech Company has an immediate need for a proactive, tech-enthusiast Executive Assistant to support their CEO in their San Mateo office. The Executive Assistant will be responsible for anticipating the needs of the CEO and working to streamline daily administrative and operational tasks, while supporting strategic initiatives, functioning as a partner, and acting as an extension of the executive. The ideal candidate for this role possesses excellent prioritization and organizational skills with a keen eye for detail. This is an excellent opportunity to join a collaborative team and partner with a company that is focused on innovative technology.


 


Responsibilities:



  • Act as an extension of the CEO and representation of the brand in all communications

  • Organize meetings and conference calls; oversee business and personal calendars across multiple time zones

  • Assist with investor relations – prepare correspondence as well as arrange conference meetings and interactions with shareholders

  • Schedule board meetings and communicate details to members

  • Manage, prioritize and respond to emails on behalf of executive

  • Screen and direct incoming phone calls

  • Draft internal and external communications

  • Create and edit PowerPoint presentations

  • Attend leadership meetings and spearhead and follow up on action items

  • Take ownership of additional duties and special projects


 


Qualifications:



  • At least 10+ years of experience supporting at the CEO level

  • Experience working in a global company

  • Bachelor’s degree required

  • Highly professional and discreet communication style

  • Ability to multitask and work at a fast pace

  • Organized and detail-oriented workstyle

  • Proactive approach; eagerness to jump in and own tasks

  • Sensitive to cultural differences

  • Availability after traditional work hours


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


A highly successful and innovative Tech Company based in Redwood City is actively seeking an Executive Assistant Business Partner to provide top-notch support to their dynamic CEO and Chief of Staff. This is an amazing opportunity to be a part of the booming tech industry in the heart of the Silicon Valley. Be a part of an incredible company culture that offers employee health initiatives, fun team events and outings, philanthropic endeavors, and support of diversity in the workplace.


The Executive Assistant will be responsible for anticipating the needs of the CEO and Chief of Staff, while working to streamline daily administrative and operational tasks. You’ll also support strategic initiatives, function as an invaluable asset, and manage long-term projects. The ideal candidate for this role possesses excellent prioritization and organizational skills and is willing to help out wherever needed.


Responsibilities:



  • Provide seamless administrative support to CEO and Chief of Staff

  • Manage calendaring and moving priorities as needed according to executives’ preferences

  • Act as main gatekeeper to email inboxes and phone lines – screening calls, preparing correspondence, escalating issues, etc.

  • Put together all logistics for high-level board meetings, including communication and calendar management

  • Coordinate intricate travel and handle expenses and budgeting

  • Act as an extension of the CEO/Chief of Staff and representation of the brand in all communications


Qualifications:


· Previous executive administrative experience in the tech industry supporting a CEO


· Bachelor’s degree required


· Demonstrated expertise in calendar management, travel planning, and project follow-through


· Second-to-none attention to detail and organization


· Ability to operate with ambiguity and ever-changing priorities


· Adaptable and engaged mindset - enthusiasm to go above and beyond to get the best results


 


Must be flexible to work nights and weekends as work schedule requires. Please submit your resume for immediate consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description
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