Post a Job

Jobs near Los Angeles, CA

“All Jobs” Los Angeles, CA
Jobs near Los Angeles, CA “All Jobs” Los Angeles, CA

Job Description


JOB SUMMARY: The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer; ensuring that company offices operate in an organized, efficient and professional manner. The main focus of this role is to enhance the Executive's effectiveness by providing information management and administrative support. Also, to provide necessary leadership skills to work effectively with management, staff, donors and trustees to accomplish the strategic goals of the organization.


ESSENTIAL FUNCTIONS:



  • Conserves the Chief Executive Officer’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.


  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics and presentations.


  • Maintains the Chief Executive Officer’s appointment schedule by planning, scheduling meetings, and travel.


  • Represents the Chief Executive Officer by attending meetings in their absence.


  • Prepares reports by collecting and analyzing information.



  • Provides chronological reference by developing and utilizing filing and retrieval systems;


    recording meeting discussions.




  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating


    needed supplies; evaluating new office products; placing and expediting orders for supplies;


    verifying receipt of supplies and maintaining keys.




  • Ensures operation of equipment by completing preventive maintenance requirements; following


    manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining


    equipment inventories; evaluating new equipment and techniques.




  • Maintains professional and technical knowledge by attending educational workshops; reviewing


    professional publications; establishing personal networks; participating in professional societies.



  • Records minutes in meetings and prepare agendas.


  • Manage a variety of special projects for Board.


  • Travel to Burbank Office and off-site locations at supervisor's request.



  • Other duties as assigned.


     




• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Note: In the event that the Agency requests the regular usage of bilingual skills, the passing score of 70% on a proficiency test is required to receive a monthly bilingual stipend; per theAgency’s Bilingual Stipend Policy.


Competencies



  • Customer Service


  • Collaboration


  • Thoroughness


  • Communication


  • Flexibility


  • Leadership



  • Ethics


    Supervisor Responsibility


    This position has no supervisory responsibilities.


    EXPERIENCE/SKILLS:


    - Strong Administrative and Writing Skills
    - Superb Time Management and Organizational Skills
    - At least 2 years of experience managing Department and/or Executive Level schedules
    - Must have working experience with Microsoft Word, Excel, Power Point, Adobe, Gmail, Visio, - Must have excellent verbal and written communication
    - Punctual and proven ability to handle confidential information with discretion
    - Event planning


    MINIMUM QUALIFICATIONS:


    - Minimum of an A.A./A.S. degree in Business, Marketing or related to Social Services industry.
    - 3-5 years of experience with C-Level Executives, preferably in a non-profit organization.
    - Must be able to communicate clearly; both verbally and in writing.
    - Possess the ability to work as a team member, take initiative and excellent problem solving skills. - Positive attitude with very strong interpersonal skills.


    - Ability to self-start, work independently and achieve high standards to meet multiple deadlines. - Proven ability to determine appropriate course of action, referral or response.
    - Strong calendaring, organizational and document management skills.
    - Credibility, integrity and emotional maturity.







 


 


Company Description

JobSource has maintained a leadership position through the years based on a valuable premise – we invest in people. Today that focus benefits our customers wherever they operate around Southern California to individuals, non-profit organizations and corporations in the Northern American Continent in a growing number of specialized fields. We continue to meet the evolving challenges of workforce flexibility with staffing solutions tailored to your precise business needs.


See full job description

Job Description


Executive Assistant to the President and COO needed for Boutique Luxury Real Estate Development Firm


POSITION SUMMARY


The Executive Assistant to the President and COO will work directly with the company’s President and COO, responsible for the extensive coordination and organization of meetings, calls, reservations, domestic and international travel, appointments, events, and miscellaneous tasks. The Executive Assistant’s responsibilities will include:



  • Manage Executive calendars (schedule meetings & events)

  • Inform President and COO of scheduled items and updates in a timely and efficient manner

  • Manage email inbox daily, flagging priority emails and invoices due

  • Coordinate meeting logistics, assist with agenda preparation, gather information, prepare materials as needed and contact meeting participants

  • Manage daily functions (i.e. correspondence, telephone, messengers, FedEx, etc.)

  • Organize and manage expenses

  • Oversee and distribute incoming/outgoing mail, plan, organize and execute mailings and respond to invitations


RESPONSIBILITIES



  • Participate in regular meetings with the President & COO and accurately record minutes from meetings.

  • Assess inquiries directed to the President & COO to determine the proper course of action and delegate to the appropriate individual to manage in consultation with the President and COO

  • Ensure all staff requests for the President & COO are addressed properly, efficiently, and judiciously, and keep track of progress until resolved.

  • Streamline and improve processes to handle the heavy workload of the President & COO.

  • Create and edit proposals, letters, and documents.

  • Filing and retrieving corporate records, documents, and reports.

  • Coordination of the leadership team, including managing multiple calendars.

  • Manage and maintain invoices, expenses, and deadlines.


CANDIDATE QUALIFICATIONS & EXPERIENCE



  • Bachelor's degree (BA/BS) preferred.

  • A minimum of three (3) years’ experience supporting Executive-level positions.

  • Demonstrated ability to prioritize conflicting needs while handling matters expeditiously, proactively, and following through on projects to a successful completion. Excellent written and verbal communication skills.

  • Experience with calendar management, including the coordination of complex executive meetings.

  • Proficient in Word, Excel, and PowerPoint and have created or used charts, spreadsheets, and databases.

  • Strong commitment and work ethic.

  • Excellent organizational, interpersonal & leadership skills.

  • Ability to handle confidential information with the utmost discretion.

  • Ability to multi-task while working independently; methodical and detail-oriented.

  • Positive, energetic attitude, calm demeanor, and ability to work under pressure.

  • Collaborative - enjoys working as part of a team.

  • Clear verbal and written communication skills.

  • Professional and polished personal presence necessary, exhibiting discretion and integrity.

  • Takes pride in representing the firm by being the first point of contact via phone or in person.

  • Flexible and willing to handle last-minute changes and issues as they arise.

  • Willingness to work long hours and weekends when necessary.


Company Description

CGI Strategies is a Westwood - Los Angeles-based value-add real estate investment and development firm with regional offices in Atlanta and New York. The firm’s portfolio includes multifamily, extended stay corporate housing and hospitality and retail assets located in California, New York and key cities in the Southeastern and Southwestern U.S., particularly in underserved secondary and tertiary markets. For more details, visit cgistrategies.com.


See full job description

Job Description


 


Executive Assistant to Leading Entertainment Partner – 70-80k


 


A prestigious entertainment law firm on the Westside is seeking an exceptional Executive Assistant to support one of their partners. We are looking for a hardworking and professional individual to handle a complex calendar. The ideal candidate can thrive in a fast-paced work environment and has a strong work ethic. This role is great for a dedicated individual looking to gain skills and experience with a top entertainment law firm.


 


Responsibilities:


•             Manage a complex and ever-changing calendar


•             Handle confidential information with discretion


•             Liaise with top clients and fellow associates


•             Organize emails and phone lines according to the importance


•             Provide daily support and file/prepare documents


 


Requirements:


•             MUST HAVE ENTERTAINMENT EXPERIENCE


•             Exceptional strength in writing


•             5+ years working within Entertainment


•             Stellar interpersonal skills


•             Ability to maintain discretion


•             Proven skills in organization, communication, and collaboration


•             Experience with an agency or studio is a plus


 


Please submit your resume for consideration.


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


A boutique Real Estate Investment Firm is seeking an Executive Assistant/Project Manager to join their team to work directly with the founder/CEO. They are looking for a bright, proactive, and motivated EA who has solid real estate experience. This role includes great benefits, bonus potential, and a beautiful office located in Santa Monica.


 


Summary of qualifications:



  • Commercial real estate experience highly preferred

  • 3 – 10+ years of experience in a supporting role

  • Knowledge of commercial real estate loans a plus

  • Strong work ethic and highly organized

  • Available for flexible hours

  • Tech-savvy with proficiency in accounting functions

  • Impeccable communication skills

  • Ability to perform proactively and adapt quickly


 


Please submit your resume for consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


International Financial Planning Organization in the San Gabriel Valley is looking for ENERGETIC, SMART and TALENTED people with high INTEGRITY to join our team. This is an extremely fast-paced and challenging position that requires flexibility and the ability to work in a dynamic setting with changing priorities. Candidates must have the ability to juggle multiple projects and stay at least two steps ahead.


Position Summary:


Reporting directly to senior leadership and the operations director, Executive Assistants provide administrative, marketing, and personal support and anticipate the needs of executives while managing the day-to-day workflow and prioritize various projects and tasks, including scheduling, travel arrangements, contact management, preparing executives for meetings, etc.


Duties and Responsibilities


· Maintains gracious and professional communication in person and via telephone, e-mail, and mail with internal and external parties.


· Manages executives’ schedules and maintains calendars with multiple time-zones in mind.


· Makes and arranges complex and detailed travel plans and prepares itineraries and agendas for executives.


· Assists with office tasks including filing, creation of memos and letters, generating reports and creating presentations, setting up all meeting rooms for presentations and resetting meeting rooms at the end.


· Attends meetings to record, compile, transcribe, and distribute meeting minutes.


· Conducts research on assigned subjects and presents data in a prompt and concise manner.


· Runs errands as needed.


· Upholds a strict level of confidentiality.


· Other duties as assigned.


Experiences and Qualifications


Skills & Abilities


· Highly disciplined self-starter who can work independently and with others, with minimal supervision.


· Strong organizational, project management, time-management, and problem-solving skills.


· Great interpersonal skills and ability to build relationships with staff, leadership, and external partners.


· Proactive and able to perform and prioritize multiple tasks with excellent attention to detail.


· Follows established and internal business processes.


· Excellent writing, editing, and research skills.


· Creative and adaptable.


· Proficiency in Windows, MS Office, and other MS software (Outlook, Word, PowerPoint, Excel, SharePoint, and Teams).


· Working knowledge of CRM Software (MS Dynamics 365 CRM).


· Working knowledge of video-conferencing software (Microsoft Teams, Zoom, etc.).


Experience and Education/License


• Bachelor's Degree in business or related fields of study or equivalent work experience.


• Minimum 2 years experience as an Executive Assistant reporting to senior leadership.


• Valid driver’s license and safe driving record.


Company Description

We are an international wealth management organization that helps financial advisors guide their individual and business clients as they navigate between Asia and the United States and we're doing it by identifying, connecting, and collaborating with those practicing at the highest levels in banking, insurance, investment, tax, and the law.

Providing for this takes a congregation from many financial perspectives, and we're seeking those who aspire to be of the best, to work with the best, and to share their very best for whatever part of the world it is needed. For those of you who wish to meet this changing financial world, we welcome you to our Ohana!


See full job description

Job Description


We are currently searching for an Executive Assistant to support the President of a boutique investment firm headquartered in West Los Angeles; this is a remote/work from home position where being self-motivated with excellent follow up skills are key to success in the position.  You will be responsible for providing project and administrative support to the President. This is a very fast paced collaborative role where you will work closely with your team and continue to grow your professional skills. 



Position Responsibilities:



  • Responsible for all administrative support for President: document preparation, scheduling, client correspondence, and data management.

  • Coordinate a complex business and personal calendar including travel arrangements

  • Support with reconciling credit card statements and tracking expenses

  • Provide technical support and problem solving with syncing devices, coordinating video meetings and troubleshooting basic issues (printing issues, smart phone set up etc.)

  • Assist with preparing contracts, presentations, and meeting agendas.


Qualifications:



  • Bachelor’s Degree is preferred

  • Must have advanced Word, Excel, Outlook and PowerPoint proficiency

  • Strong technical skills when working with MAC/Apple devices

  • Minimum 5 of years of experience supporting high-level executives

  • Strong business acumen

  • Experience working with individuals at all levels often managing sensitive information

  • Must have excellent writing and formatting skills with proper attention to detail


This company offers strong benefits, bonus, and a very friendly team oriented mentality where your contributions are valued!


We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring


 


 


Company Description

Elite Placement Group specializes in full-time and temporary placement of administrative support, executive assistants, legal assistants, paralegals, general office support, receptionists, and human resources.

We offer full-time and temporary recruiting solutions to a wide variety of industries, including advertising, architectural, asset management, business management, commercial real estate, cpa/accounting, engineering, entertainment, executive search, fashion, foundations, investment banking, law firms, management consulting, media, non-profit organizations, property management, public relations, publishing, real estate investment trust, venture capital.

Please submit resume in Word or PDF format.

We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements for the State of California Fair Chance Initiative for Hiring.


See full job description

Job Description


Financial Services Firm on the Westside is seeking a dynamic individual to join their team as Executive Assistant. In this role, your diverse responsibilities will include complex calendar management, travel coordination, and project supervision. Our ideal candidate is a detail-oriented individual who thrives in a fast-paced environment and can easily adapt to shifting priorities. A diligent and intuitive professional will excel in this support role working with an incredible firm. 


 


Qualifications:



  • Must have 3-7+ years of support experience in a fast-paced corporate environment

  • Extensive calendar management and travel coordination experience

  • Demonstrated experience supporting a mid-sized team or individual, ideally within finance or professional services

  • Exceptional written and verbal communication skills

  • Highly proactive with the foresight to always think several steps ahead

  • Meticulous attention to detail and organization

  • Proficient in Microsoft Office Suite

  • Bachelor’s degree preferred


 


Please submit your current resume for immediate consideration.


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use www.workgrades.com to collect and manage your references for free, and share them with us or anyone else you choose.


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


 


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


Financial Services firm is searching for an Executive Assistant/Office Manager to support their CFO. In this role you will be responsible for providing project and administrative support. This is a collaborative role where you will work closely with the executive and continue to grow your professional skills.


**Please note: this is an "in office" assignment where the company is following strict Covid guidelines to ensure the safety of their employees"



Position Responsibilities:



  • Responsible for all administrative support for CFO: phones, heavy calendaring, document preparation, scheduling, client correspondence, and data management

  • Keep executive on track and up to date on projects and meetings

  • Support with light accounting functions: expense, invoicing, and financial reporting

  • Collaborate with team to ensure deadlines are met and follow up on outstanding tasks

  • Assist team with backup assistance of general office operations

  • Work on Outlook, Excel, Word, and PowerPoint on a daily basis


Qualifications:



  • Must have advanced Word, Excel, Outlook and PowerPoint proficiency

  • Minimum 5+ years of supporting high-level executives

  • Strong business acumen

  • Experience working with individuals at all levels often managing sensitive information

  • Must have excellent writing and formatting skills with proper attention to detail


We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring


Company Description

Elite Placement Group specializes in full-time and temporary placement of administrative support, executive assistants, legal assistants, paralegals, general office support, receptionists, and human resources.

We offer full-time and temporary recruiting solutions to a wide variety of industries, including advertising, architectural, asset management, business management, commercial real estate, cpa/accounting, engineering, entertainment, executive search, fashion, foundations, investment banking, law firms, management consulting, media, non-profit organizations, property management, public relations, publishing, real estate investment trust, venture capital.

Please submit resume in Word or PDF format.

We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements for the State of California Fair Chance Initiative for Hiring.


See full job description

Job Description


JOB DESCRIPTION:


Top Real Estate Agent in Beverly Hills looking for a Real Estate/Executive Assistant. This is an amazing opportunity to get hands-on with a variety of projects and work within a fun group of professionals.


RESPONSIBILITIES/DUTIES:


Provide support to manage marketing initiatives from development to execution. Demonstrate ability to think creatively and provide solid rationale for recommendations.


1. Implement assigned projects within time constraints.


2. Work with outside vendors such as graphic designers, and print shops.


3. Maintain an easy workflow


4. Develop and manage all listing, & prospecting packages.


5. Organize the office


7. Assist with administrative and real estate related office work such as answering phones, setting up appointments, attending photo shoots, hold open house events, organize open house signs, adding and editing new listings on various real estate sites, preparing homes for sale.


8. Manage inventory and re-ordering of promotional items and collateral.


9. Assist to plan and execute corporate events.


10. Organize workflow and office


11. Provide up-to date information to our marketing division for our: newsletter, property postcards and brochures, corporate website, social media, campaign content, collateral and manuals.


12. Maintain schedules, deadlines and project status for each transaction/listing


13. Assist Client Relation Managers and owner as needed


14. Assist with the escrow process.


15. Other duties as assigned.


PROFESSIONAL EXPERIENCE/ QUALIFICATIONS:


1. Advanced Google Suite knowledge


2. Knowledge of The MLS, Zip Forms, and DocuSign


3. Calendar Management Experience


4. Experience with database management.


5. Excellent written and verbal communication skills.


6. Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).


7. Must be creative; be able to meet tight deadlines and a team player.


8. Familiar with maintaining a brand.


9. Strong understanding reputation management (Yelp, Apt Ratings) Social Media, YouTube, and Google+.


10. Familiar with photography and photo retouching.


11. Focused and detail oriented; great organizational skills both digital and paper files.


12. Works well under pressure, takes direction well and thrives in a fast-paced environment.


13. Welcomes the need to multi-task and prioritize multiple projects.


14. Must have own transportation.


ACADEMIC QUALIFICATIONS (MINIMUM REQUIREMENTS):


Minimum 2 years real estate experience


Bachelor's Degree


Compensation: DOE


 



See full job description

Job Description


Executive Assistant – Growing Tech Firm - 65k


 


A growing technology firm on the Westside is looking for an exceptional Administrative Assistant to support their CEO and team. We are seeking an articulate candidate to help perform various administrative duties. The ideal candidate is dedicated and can multitask in a fast-paced environment. The office has an amazing close-knit culture with perks!


 


Responsibilities:



  • Manage multiple calendars and coordinate meetings for executives

  • Handle confidential information with discretion

  • Organize travel arrangements and itineraries

  • Gatekeep incoming phone calls, emails, and correspondence

  • Provide daily administrative support and cross collaborate with team members


 


Requirements:



  • Exceptional strength in writing

  • 2+ years in an administrative support role

  • Startup experience a plus

  • Proven skills in organization, communication, and collaboration

  • Proficient in MS Office


 


Please submit your resume for consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


We are searching for an exceptional Executive and Personal Assistant to work for the President of a Real Estate Development company in South Santa Monica, CA. Are you a trustworthy and authentic caretaker who loves systems and checklists? Are you a decision-maker: assertive, intelligent, and highly adaptable with experience “managing-up” and able to keep their executive on time and on track? If so, partner with an innovative boss that generously rewards his assistant for a work well done! We are looking for a polished professional with 2 or more years of administrative experience. If you truly enjoy being the right-hand support for your boss, we want to hear from you.

 

Our Client:

 

Our client is the owner of a growing real estate investment and property management company located on the Westside of L.A. The company operates from a set of core values that dictate everything that they do. These values are reliability, creativity, focus, helpful, respect, trust, and quality. You couldn’t ask for a better employer. 

 

We Know You: 

 

Our ideal candidate comes with batteries included; you show up excited to make a difference and are positive, proactive, and eager to help. You aren’t the type of person to shy away from a challenge. You’re smart, confident, and you take pride in being able to keep calm under pressure and to thrive in situations where others would struggle. You have an obsessive commitment to excellence - there is no half-assing from someone reliable and consistent like you. You have a history of being a team player and your boss feels extremely confident in having you as a collaborator.

 

You have previous experience in, and a passion for supporting others. This is a diverse and challenging position where you will need to develop systems and procedures, create order out of chaos, and support the owner in a variety of ways as the business expands. You are the hero who owns all projects and tasks with rapid responsiveness and unparalleled passion. Identifying time-wasters is your forte and you have a proven set of systems to eliminate them. Your friends admire your organizational skills and you are always looking for new ways to grow, learn, and achieve. In addition to being hardworking, diligent, and having impeccable attention to detail, you pride yourself on your ability to think on your feet and be proactive and help your boss address his needs before he even knows he has them. Communication is your forte and you have a knack for reading the room - nothing gets by you. 

 

A Day in the Life

 

The ideal candidate plays an active role in keeping this busy executive on track. By paying attention to details and prioritizing responsibilities without direction, this person is able to ensure that the trains are always running on time. Our client seeks someone who will put the needs of the business first, handling all communication with a polished etiquette and practiced finesse.

 

Your duties will also include:

 

• Act as a gatekeeper; keep your executive free from distractions

• Provide a high-touch, “concierge-level” customer experience to investor clients

• Ensure that your executive is prepared for meetings and conference calls

• Review all emails and phone calls, and effectively manage deadlines while multitasking, organizing, and prioritizing events, activities, and deliverables on a timely basis

• Proactively coordinate, assemble and disseminate documents, as well as presentations and other materials required for meetings, creating spreadsheets 

• Manage your executive’s schedule and communication, ensuring that he is on time and prepared for every meeting

• Keep track of invoicing and expenses, writing checks, preparing mail, and assisting with the bookkeeper

• Working on the construction projects by sourcing materials, price shopping, and working with suppliers and vendors on deliveries, various research tasks as assigned

• You will also run both personal and business errands as needed 

 

Key Software Proficiency 

 

• Google Suite, MacMail 

• Excel

• Zoom

• Online Calendar Platforms

 

The Details

 


Salary: $50,000 to $55,000 plus a bonus


Benefits: Paid time off, healthcare 


Hours: Full-time, 9:00- 6:00 M-F, some flexibility on weekends via phone and email


Location: South Santa Monica, CA. (Home Office) 

 

You live within a 30-45 -minute commute to South Santa Monica, CA. 

You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license and you carry insurance. 

 

How to Apply

 

We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about next steps!

 

This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com.

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

 

Company Description

At Pro R.E.A., we connect real estate businesses with like-minded professionals to create job placements that are the perfect job fit, culture fit, and goal fit for both the employer and the employee.


See full job description

Job Description


Harbor Interfaith Services (HIS) is a non-profit organization based in San Pedro, with a mission to provide food, shelter, transitional housing, childcare, and support services to the homeless and working poor in the South Bay area of Los Angeles, Service Planning Area (SPA) 8.


Harbor Interfaith Services is looking to add a full time Executive Assistant to our team. This position will work closely with the Executive Director to handle all clerical duties for HIS administration and to manage the front office. This is a high-profile position which interacts with all staff and Board Members. If you are someone who prides yourself on being organized, are able to work independently and have an excellent service-orientation - we want to talk to you!


Benefits include medical, dental, vision, and life insurance paid for by HIS, a 403(b) employee-contribution plan, sick leave, vacation leave and paid holidays.


Key responsibilities:



  • Composing and typing all correspondences for the Executive Director and other staff as assigned.

  • Maintaining the Executive Director’s calendar.

  • Answering telephones and routing calls to the correct person.

  • Greeting onsite visitors.

  • Attending monthly Board of Directors meetings and taking accurate minutes.

  • Organizing and scheduling internal management and offsite staff general meetings.

  • Sorting and distributing mail.

  • Making weekly bank deposits.

  • Keeping a systemized filing system of all data and correspondences.

  • Ordering supplies and maintaining office equipment and completing other duties as assigned.

  • All around helpfulness with pleasure.


We would like to speak with you if:



  • You have excellent customer service skills and thrive on helping others.

  • You have an Associate of Arts degree or 3 years of office experience.

  • You’re proficient in MS Office – Word, Excel, and Outlook.

  • You have the ability to work well with others.

  • You have excellent organizational skills.

  • You have excellent computer skills.

  • You have excellent time management skills.

  • You have excellent written communication skills.


About Harbor Interfaith
We offer an inclusive environment where all are empowered to share their diverse perspectives and experiences so we can ultimately be better together. Our policies, practices, programs, activities and decisions regarding employment, hiring, assignment, compensation, and volunteerism are not based on a person’s race, color, sex, age, religion, national origin, mental or physical disability, ancestry, military discharge status, sexual orientation, gender identity or expression, marital status, parental status, housing status, or other protected status.


If you are interested in this position, please submit your resume for consideration. We are unable accept direct inquiries (phone calls, emails, etc.). We appreciate your interest!


Harbor Interfaith Services is an at-will employer, meaning we or our employees have the right to terminate the employment relationship at any time, for any reason, with or without cause.



See full job description

Job Description


 


Executive Assistant


 


Ajilon is currently seeking an Executive Assistant with 3 or more years of experience for a full-time job at an exciting media company in Century City, CA. This is a contract-to-hire role that offers the opportunity to work with a rapidly growing and lively organization within a creative industry.


 


This role entails providing complete administrative support to a Senior Vice President while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize administrative tasks, stay organized in a fast-paced environment, and communicate clearly to management and staff. If you are looking for a new and exciting place to work – apply online today!


 


Responsibilities:


 


· Travel coordination and expense reporting


· Heavy calendar management and scheduling with Microsoft Outlook


· Meeting and event coordination


· Report tracking, file management and meeting minutes


· Perform other tasks and functions as assigned to provide support to other team members and internal departments


 


Qualifications:


 


· Experience working in a corporate environment


· College degree preferred


· Ability to work independently and as part of a team


· Personable, proactive, and able to work in a fast-paced environment


 


Skills:


 


· Strong attention to detail


· Ability to effectively multitask and prioritize


· Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook


 


Experience:


 


· 3 – 5 years or more of recent Executive Assistant experience in a corporate environment


 


Compensation:


 


$22.00 - $30.00 USD per hour


 


Work Hours:


 


8:00am – 5:00pm, 40 hours per week


 


To learn more about this Executive Assistant job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the Ajilon website.


 


Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records.


Equal Opportunity Employer/Veterans/Disabled


To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.ajilon.com/candidate-privacy/



See full job description

Job Description


 


Job Description


 


Job Title: Assistant Account Executive                         


Reports To: Account Executive


FLSA Status:  Non-Exempt


Department: Business Management


 


Summary: To perform bookkeeping by performing the following duties.


 


Duties and Responsibilities include the following:


·       Enter all Accounts Payable in Datafaction imaging and associate.*


·       Enter all Cash Receipts in Datafaction, Imaging and associate.*


·       Book investment statements.*


·       Book client payroll as directed.


·       Reconcile bank statements.*


·       Enter and process client credit card statement through credit card module.*


·       Setup client General Ledger codes.*


·       Set up new vendors in Datafaction.*


·       Support execution of client vendor tasks, e.g. telephone setup, billing.*


·       Run general ledger monthly, review and pass on to account executive.*


·       Scan, image documents and maintain electronic filing system.*


·       Maintain Accounts Payable black books.*


·       Maintain Accounts Payable schedules.*


·       Other related duties as assigned.


 


Qualifications: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 


Skills:


 


Oral and Written Communication Skills


Fluent Command of English


Professionalism


Time Management


Organizational Skills


Knowledge of Datafaction and Imaging


Negotiations


Computer Literacy


Proficiency in Excel


Proficiency in Word


Interpersonal skills


 


 


Education / Experience:


High School Diploma and/or college preferred


2 years or more Datafaction experience 


 


Physical Demands / Work Environment


Occasional, standing, walking, crouching and lifting up to 15 pounds.


Frequent use of hands and reaching with hands and arms.


Regular talking, hearing, seeing, and sitting.


Moderate to loud noise level.


Risk of electrical shock.


Company Description

Nigro Karlin Segal Feldstein & Bolno is a premier accounting and business management firm based in Los Angeles and New York. With over 500 employees and 30+ years in practice, NKSFB focuses on business management, tax, forensic accounting, participation & royalty audits, and payroll compliance audits.

NKSFB has one of the largest business management practices in the country, representing many of the world’s top entertainers, musicians (recording and touring), producers, athletes, executives, high net worth individuals and entrepreneurs.

Today, Nigro Karlin Segal Feldstein & Bolno is one of the nation’s leading business management firms, specializing in the representation of high net worth and high income individuals, actors, writers, directors, producers, recording artists, athletes, executives, and other allied professionals in the entertainment industry. We are based in Los Angeles with offices in Encino, Sherman Oaks, Irvine, and New York.

With a staff exceeding 500 employees, we can provide your business with the expertise and breadth of skills common to a large international firm combined with the personalized service and dedication of a small practice.


See full job description

Job Description


 


A Leading  Foundation in Los Angeles is seeking a standout Executive Assistant to join their team. In this role, you will provide executive level administrative support and coordinate special projects related to the Foundation. Your attention to detail and impeccable communication skills will contribute to your success in this integral support position.


 


To thrive as Executive Assistant, you will need a strategic mindset and the ability to envision big-picture objectives without losing sight of the details. Our ideal candidate is a truly special individual who is excited to contribute to our continued growth as a renowned philanthropic association.  


 


Responsibilities:


·         Coordinate the preparation and production of presentations, proposals, and other major documents


·         Schedule and coordinate meetings and events


·         Liaise with external vendors for necessary services


·         Review contracts/grants/documents


·         Handle expense reports


·         Keep the office running seamlessly by proactively implementing procedure updates to improve the efficiency of operations


 


Requirements:


·         4+ years of relevant administrative support experience


·         Dedication to accuracy and thoroughness across all tasks


·         Dependable and resourceful with strong follow-up skills


·         Ability to identify areas for improvement and make recommendations with confidence


·         Excellent written and verbal communication skills


·         Meticulous attention to detail and organization


·         Ability to multitask and prioritize seamlessly with minimal direction


 


Please submit your resume for consideration.


 


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


ROLE/RESPONSIBILITIES



  • Responsible for providing administrative support for both office related and personal tasks including making travel arrangements, calendar management, providing logistical support for meetings and completing other tasks and projects as assigned.

  • Coordinate all aspects of corporate and personal travel arrangements (i.e. flights, hotel accommodations, ground transport, activities and meals.)

  • Prepare detailed itineraries that include reservation information, directions, etc.

  • Research destinations and provide suggestions for activities where applicable.

  • Assist the Managing Partner with coordination of multiple projects, i.e. the daily schedule of meetings, ongoing home remodel or maintenance projects, and miscellaneous varying tasks as necessary.

  • Tasks assigned will vary from ongoing, long-term project oversight to running small, personal errands.

  • Provide phone and email support as requested, including support during non-office hours as needed.

  • The bulk of duties will be performed during office hours, however the position does require some flexibility and support during non-office hours on occasion, as needed.


EDUCATION/EXPERIENCE



  • Bachelor’s degree required

  • 4-7 years of previous administrative assistant experience in a professional environment


SKILLS REQUIRED/DESIRED



  • Proficient in MS Suite including Outlook, Word, Excel and PowerPoint

  • Previous travel coordination experience preferred

  • Excellent written and verbal communication skills. Must be able to represent the Managing Partner with a pleasant, professional demeanor.

  • Demonstrates strong judgment and discretion with regard to sensitive or confidential information

  • Ability to work independently and also as a team member

  • Work efficiently and accurately; attention to detail is extremely important

  • Exceptional ability to multi-task and prioritize deadlines in a fast-paced environment

  • Must be able to constantly track status of pending items and follow-up as necessary


Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.


Company Description

Details to be discussed during phone interview.


See full job description

Job Description


 


We are looking for a highly motivated and experienced Executive Assistant to join the team at our Beverly Hills office. We are growing rapidly and presently own and manage approximately 30 RETAIL PROPERTIES around the country from New Hampshire to Hawaii. The person who joins us will:
•    Have exceptional communication and organization skills
•    Be detail-oriented, precise and accurate - especially with numbers
•    Have the ability to work well under pressure
•    Be self-motivated and self-directed
•    Be able to assert one's self as a situation may require
•    Be extremely knowledgeable of; and able to read, abstract and understand retail commercial leases
•    Have exemplary time-management skills
•    Be able to work with our staff solving problems, rather than just identifying problems
•    Respond to tenants' requests or problems in a timely and courteous manner
•    Be available to tenants during business hours across the six time zones over which we operate
Specific Duties:
•    Provide excellent tenant service by responding to requests in a timely and courteous manner and by following through including generating work orders for vendors
•    Provide status reports to tenants and follow through until each situation is resolved and confirmation is received
•    Ensure the property and lease files, primarily electronic (but some paper) are kept up-to-date in accordance with company policy and lease requirements
•    Prepare and maintain accurate tenant lease files, records, correspondence and file notes
•    Maintain all key event schedules including insurance verification's ensuring that each complies with the specific terms of the lease
•    Monitor all key dates for lease renewals, property tax payments and CAM reconciliations
•    Send notices at the appropriate times in accordance with the notice provisions of the underlying leases
•    Be responsible for the verification and collection of all rents, taxes and CAM payments
•    Be responsible for the verification and timely disbursement of accounts receivable
•    Survey competitive market conditions and make data-driven lease renewal recommendations on a timely basis
•    Maintain tenant health ratio reports
•    Assist in the preparation and distribution of monthly and annual management and investor reports
•    Maintain Contact and other databases
•    Assist in the preparation of transaction-related documents
•    Obtain bids for repairs of properties. Generate and track service orders and permits
•    Sort, code and ensure the accuracy of, and compliance with, all property-related contracts
•    Investigate cost reduction opportunities
•    Coordinate and schedule conference calls and meetings
•    Assist the Accounting Department by investigating and answering tenant and vendor questions regarding monies
•    Assist with the implementation and compliance of policies and procedures
Background Requirements:
•    Bachelor’s Degree from a four-year college or university
•    Strong working knowledge of MS Word, PowerPoint, Outlook, Excel and Quick Books and Yardi
•    5+ years of directly relevant Commercial Real Estate Property Management experience
•    Demonstrated ability to prioritize and to multi-task
•    Dependable and flexible as to schedule and commitments - THIS IS NOT A 9-5 JOB
•    Must be proactive, a self-starter, a note-taker and a list-maker with a willingness and ability to report progress on a daily basis
•    Live within a 30-minute commute of our Beverly Hills office
•    Have independent and reliable transportation

 


Company Description

Private Real Estate Investment Office


See full job description

Job Description


At Convoso, we’re constantly, vigilantly looking for ways to reshape the future of marketing automation. Our mission is to revolutionize the contact center services industry by empowering agents to convert leads faster. That’s where you come in. We’re seeking a Executive Assistant to help us optimize our offerings for improved performance and development.  This role will report to and focus on providing administrative support and assisting both our CEO and CPO in their day-to-day operations. 


Stepping into this very challenging role will mean stepping into a dynamic environment. There’ll be a steep learning curve, but we believe the future belongs to those who build it. Therefore, success for you would mean reaching your full potential in a short period of time, while doing whatever it takes to get up to speed. Success would mean having a strong ability to manage multiple projects with competing deadlines. And, most importantly, success would mean being a natural-born leader with top-notch training skills.


 Who WE are:


Convoso is a provider of omnichannel contact center software which dramatically increases customers' contact and lead conversion rates. We back the power of our advanced dialer with the human touch of a dedicated product expert. This invaluable combination delivers higher conversions with less outreach.


What you will need:



  • Excellent composition and writing skills are a must.

  • Flexibility with schedule is a must, some weekends may be asked

  • General knowledge of computer and office software

  • High energy level and a positive attitude

  • Organized with the ability to multi-task and quickly adapt

  • A proactive approach to problem-solving with strong decision-making skills

  • Professional level verbal and written communications skills

  • Minimum 5 years in a professional/corporate environment

  • Minimum 5 years of experience as an assistant in a fast-paced environment

  • California Driver’s License and ability to drive

  • Bachelor’s Degree preferred


 Bonus Points for knowledge of:



  • EOS Traction, Asana, Inbox Zero, Salesforce and/or similar task management programs

  • SaaS, B2B, Start-up experience, and/or technical/industry knowledge


What you will be doing:



  • Impeccable calendar, inbox, and task management skills that maximize our Executives’ productivity/time are EXTREMELY important; 

  • Accurately capturing key action items to ensure nothing falls through the cracks - you will be expected to keep up with and help them to prioritize their daily to-dos

  • Coordinate office activities/scheduling/appointments manage phone calls

  • Present the company in an upbeat and professional manner.

  • Travel planning & booking

  • Correspondence for appointments and meetings

  • Researching when support is needed to find a solution

  • Helping prepare for meetings

  • Personal errands as needed


Work perks worth the hype:



  • Competitive compensation package 

  • Medical, dental, and vision insurance 

  • 401 (k) employer match program 

  • Gym membership reimbursement 

  • A team of highly experienced colleagues 

  • Casual office environment

  • Fully stocked kitchen (vegetarian-friendly) 

  • Catered family lunches together (Every Friday)

  • Your birthday off!  


Company Description

Ready for a unique opportunity to make a substantial impact with a disruptive tech company that is developing AI apps that will transform its target markets? Have you been waiting for that perfect combination of factors that create an opportunity simply too good to resist? Convoso is already a successful, profitable, growing company. It has an amazing product, and a brilliant team. Convoso is now at an inflection point – ready to enjoy a period of explosive growth and value creation in which you will be able to participate.


See full job description

Job Description


Executive Assistant


Luxury Real Estate Brokerage seeks a full-time Executive Assistant with experience and interest in working in a fun, fast-paced environment. This position is primarily responsible for enhancing the Executive’s effectiveness by providing information, assisting in daily office needs and managing the company’s general administrative activities. This position reports directly to the Broker Manager and provides executive support in a one-on-one working relationship while maintaining a positive, can-do attitude.


A successful candidate will be self-motivated, a friendly communicator, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.


Responsibilities:



  • Handle daily office administrative tasks including: emails, phone lines and messages, calendar and management of CRM database

  • Data entry and reporting based on research

  • Manage meeting and event logistics and communications to ensure action items are followed through when needed

  • Manage relationships and communication with employees, partners, vendors, and real estate agents

  • Handle various office, marketing and business errands for all real estate branches throughout Los Angeles

  • Support ad hoc administrative tasks as required

  • Maintain confidentiality and privacy at all times


Qualifications:



  • 2+ years of EA experience supporting upper level management

  • 1-2 years of experience in project management or real estate preferred

  • Excellent written and verbal communication

  • Detail oriented with strong project management skills.

  • Must be comfortable working in a fast-paced environment

  • Motivated self-starter who works independently, effectively problem solves, prioritizes work, and anticipates needs

  • Proficient with Microsoft Suite, Google Suite

  • Exceptional ability to recognize potentially sensitive situations and maintain the highest level of confidentiality.

  • A valid California Driver License to carry out job-related functions


Compensation:


$55,000-$65,000 BOE


 



See full job description

Job Description


We are seeking a Real Estate Executive Assistant in Downtown Los Angeles, CA who thrives in a dynamic, fast-paced environment. Do you enjoy managing projects from beginning to end? If you excel in managing details, deadlines, and multiple clients, this job is for you.

 

Our client, Jonathan Yuen, is a dedicated professional. He believes that kindness matters and he strives to create a supportive environment for every client and every employee. Jonathan understands the importance of balancing work and home life. This sentiment is echoed in the way that he runs his business and cares for his team. With Jonathan, personal integrity and potential for growth are the foundation of the team’s success.



Who You Are:




Real Estate Industry Experience: At least 2-5 years of experience working in real estate and/or office management and it is preferred that you hold a CA real estate license or you are willing to obtain one upon hire. Relevant experience in event management is a plus.




Tech-Savvy: You have the aptitude to learn new programs quickly and are able to troubleshoot common issues. Expert in CRM programs and skilled in systems such as Google Suite, Adobe, Zipforms, Docusign, MLS, etc.




SUPER Organized with Perfectionist Tendencies: You have the ability to create order out of chaos and lead by example. You work in a structured, orderly way and you hold others accountable to do the same. You want things to be done the right way, according to established procedures, however, you don’t let your need for perfection slow you down and you always work with a strong sense of urgency and an eye on meeting deadlines.




Customer-focused: You know people. You know how to effectively communicate with clients, both verbally and in written form. You are solutions-oriented and can “Keep Calm and Carry On” when interrupted multiple times a day, or with shifting priorities. You are great at empathizing with others and are skilled at building quality relationships.




The ULTIMATE Team Player: You are not looking at this opportunity as a stepping stone to becoming a sales agent. You know that your strengths are in a supportive role and value the concept of “Together Everyone Achieves More”. You are able to work 40 hours per week plus evening/weekend flexibility.



Your Mission 




Manage Deal Flow: Prepare your Agent for Listing Appointments, assist with showings, inspections and Broker Opens, and liaise with the Transaction Coordinator in managing the Contract to Close process. Create and execute home seller listing programs and home buyer preparatory information and checklists. Schedule vendors for home inspections, staging, and repairs.




Marketing: Develop marketing material and manage all aspects of social media. Draft property descriptions for new properties. 




Support: Provide an executive level of administrative support as needed to leverage the team to produce at a higher level. Develop and implement systems for sellers, buyers, lead generation, contact database management, and back-office support. Manage the agent’s calendar and schedule events accordingly. You’ll also be in charge of phone management and drafting correspondences and e-blasts. Maintain a clean and organized office.




Own It: You aren’t here to simply earn a paycheck. You will play a significant role in the success of the business and will take on this responsibility with a sense of ownership, confidentiality, commitment, honesty, and integrity. You will be responsible for holding your fellow team members accountable and providing a concierge level of customer support.




The Details:  

 


Salary: $65K  - $80K plus bonus based on experience


Benefits: PTO


Hours: Full-time, 40+ hrs, flexibility on the weekends required


Location: Downtown Los Angeles, CA You should live within a 40-minute commute of Downtown LA and you MUST have daily access to a personal vehicle that you can drive for work, a valid driver’s license, and carry insurance.

 

Because of the large number of applications we receive, only qualified candidates will be contacted. Thank you for understanding. This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com. 

 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

 

 

 

Company Description

At Pro R.E.A., we connect real estate businesses with like-minded professionals to create job placements that are the perfect job fit, culture fit, and goal fit for both the employer and the employee.


See full job description

Job Description


 


Job Summary:


Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.  The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within an emerging entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Occasional personal assistant duties will be required such as placing personal flight and restaurant reservations for executives for their vacations and leisure activities.


Essential Duties & Responsibilities:


Executive Support


·       Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.


·       Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.


·       Provides a bridge for smooth communication between the Office of the CEO and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.


·       Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.


·       Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.


·       Answer, screen, and route incoming phone calls, responding independently and providing as much client service as possible when requested.


·       First line of communication between executives and business partners, potentially speaking with clients, other employees, and upper management.


·       Works closely with the other administrative support members to cover phones, reception, and other administrative functions.


·       Secures and purchases office supplies for the Office of the CEO.


·       Serves as the administrative liaison to Board of Directors.


·       Requires an individual to maintain the ability to work in an environment with PHI / PII data.


·       May be assigned other duties.


·       Must maintain compliance with all company policies and procedures.


Qualifications


·       Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.


·       Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external clients, and vendors.


·       Expert level written and verbal communication skills


·       Demonstrated proactive approaches to problem-solving with strong decision-making capability


·       Emotional maturity


·       Highly resourceful team-player, with the ability to also be extremely effective independently


·       Proven ability to handle confidential information with discretion, be adaptable to various


·       competing demands and demonstrate the highest level of customer/client service and response.


·       Demonstrated ability to achieve goals and meet deadlines in a fast-paced environment.


·       Requires strong computer and internet research skills.


·       Critical thinker, who actively seeks opportunities and proposes solutions.


Education and Experience Requirements


·       Bachelor's degree required.


·       Strong work tenure: five years of experience supporting C-Level Executives.


·       Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Social Media, and other calendaring / email apps (Gmail preferred).


Physical Requirements:


·       Ability to perform the essential job functions safely and successfully and consistent with the ADA, FMLA and other federal, state, and local standards, including meeting productivity standards.


·       Must be able to lift and carry up to 15 lbs.


·       Requires prolonged sitting, some bending, stooping, and stretching, requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.


·       Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.


·       Minimal local travel may be required.


Company Description

A leading provider of risk adjustment services and solutions for health plans.


See full job description

Job Description


My client is looking for a true "right-hand" EA. He would like someone to run multi-million dollar projects from start to completion. This executive has hopes of his EA attending meetings with him and then running the projects - from the selection of design, to the delivery of the products. If you like overseeing someone's very hectic schedule, and like being a true "right-hand" to a creative president, this is an ideal position for you. We are not looking for a tenured EA, but one ready to take on this role with enough experience and client interfacing to do the job with a fresh, enthusiastic approach.


Responsiblities:



  • Interact and attend meetings with new and existing clients

  • Manage projects from start to finish

  • Answer numerous calls and emails on behalf of President

  • Prepare presentations and assist with them


Qualifications:



  • 2-5 experience working for an executive, hopefully in a design or creative environment

  • Excellent organizational skills

  • MSW, Excel, and PowerPoint

  • Exceptional client service skills

  • Excellent communication skills, both verbal and written


We are looking for fill this position immediately.


Company Description

Blaine and Associates, Inc. is a boutique search firm specializing in Management, Accounting, Real Estate, Hospitality, Human Resources, Marketing, Administrative and Legal positions.


See full job description

Job Description


 A boutique Real Estate Investment Firm is seeking an Executive Assistant/Project Manager to join their team to work directly with the founder/CEO. They are looking for a bright, proactive, and motivated EA who has solid real estate experience. This role includes great benefits, bonus potential, and a beautiful office located in Santa Monica.


 


Summary of qualifications:



  • Commercial real estate experience highly preferred

  • 3 – 10+ years of experience in a supporting role

  • Knowledge of commercial real estate loans a plus

  • Strong work ethic and highly organized

  • Available for flexible hours

  • Tech-savvy with proficiency in accounting functions

  • Impeccable communication skills

  • Ability to perform proactively and adapt quickly


 


Please submit your resume for consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


Real Estate Assistant


We’re looking for an upbeat, energetic capable individual who loves everything real estate (and is good at it!!!!) and is looking for a salaried position supporting a bustling high energy real estate business. 


Qualifications:


  • Minimum 2 years of experience working in real estate


Tasks:



  • Do showings and follow up and facilitate negotiations


  • Follow up with potential seller leads and interested open house parties.


  • Run through checklists to oversee that every step of operations happens on time


  • Act as a liaison between brokerage and clients by providing “white glove service”


  • Be on a winning team and enjoy working, innovating, and celebrating together.



Ideal Candidate:



  • You are a pro at real estate executive support and taking care of the CEO with white glove service


  • You are a pro at handling the back end of a real estate operation


  • You believe no task is too small. You have an upbeat personality and you love talking about and showing houses as much as we do


  • You excel at reciprocal feedback given and received in the spirit of learning + growth + iterating to get better results


  • You have curiosity and you love to learn about people and houses and life


  • You love diving deep into situations to get insight into every detail


  • You have determination and you love seeing projects through to completion and problems solved


  • You love to get things right and you can work to figure out how to make it happen


  • You work well in a fast paced environment and juggle many balls in the air at once


  • You are an expert communicator who can communicate in concise, clear, and warm tones


  • You know how to anticipate what others need before they need it and you’re amazing at follow up


  • You are great at logistics and scheduling and you’re super organized



Work Schedule: Sun - Fri


How to Apply: To show us who you are, please create a cover letter and send it along with your resume to jack [at] thebienstockgroup.com. Please explain why you’d be the perfect team member to join our team in general and to fill this position specifically.


Salary: commensurate with talent and experience


 


Company Description

About us: The Bienstock Group is one of the top real estate firms in Los Angeles that goes the extra mile for the buyers and sellers we represent. We are proud to exceed all expectations! We sell our clients homes for TOP dollar and we fiercely represent our clients’ interests. Our service creates a huge WOW response and our clients recognize how much we care. We have an exciting opportunity to add another key person to our team.


See full job description

Job Description


 Executive Assistant


Ajilon is currently seeking an Executive Assistant with 5+ years of experience for a full-time job at a well-established university in Los Angeles, CA. This is a great Contract to Hire role that provides stability in a professional environment. This role entails heavy calendar management, and supporting various C-Level Executives. Our ideal candidate has previous experience supporting C-Level Executives. If you are looking for an opportunity to showcase these skills – apply online today!


 


Responsibilities:


·         Heavy Outlook Calendaring and Scheduling


·         Compiling reporting and correspondence


·         Liaison for multiple C-Suite Executives


 


Qualifications:


·         5+ years’ experience with in an Executive Support Role


·         Strong MS Office


·         Bachelor’s Degree (strongly preferred)


·         Bilingual Spanish


 


Skills:


·         Strong attention to detail


·         Immaculate written and verbal abilities


·         Proficiency in Microsoft Office


·         Bilingual Spanish Required


 


 


Employment Type: Full-time, Contract to Hire


 


Work Hours: 8:00 AM – 5:00 PM, 40 hours per week


 


 


To learn more about this Executive Assistant job opening, please submit an application and current resume. Not quite what you were looking for? Browse our other available jobs in your location on the Ajilon website.


Company Description

At Ajilon, we are a leader in temporary and permanent recruitment and the placement of top talent. Our areas of specialty include organizational leadership and support positions in HR, non-clinical healthcare, office administration and more. With over 70 offices in North America, we have the resources and the technology to offer job seekers and employers greater flexibility, making it possible for us to work with them in the way that works best for them.

We seek to completely understand the short- and long-term goals of our clients and candidates — this enables us to consistently act in their best interests. Through our job market insight and niche industry expertise, we help job seekers and employers find their best fit.

The Company will consider for employment qualified applicants with arrest and conviction records.


See full job description

Job Description


Job Description


DMF Lighting has an immediate opening for a full time Executive Assistant. In this position, you would be a key part of the senior executive team, working with Sales, Operations, Engineering, Marketing and Accounting and external Customers. To be successful in this role, you should be proactive, have excellent writing skills, and communicate effectively. Our ideal candidate also has office experience and/or experience in the legal field.


Responsibilities:


The Executive Assistant provides direct administrative support to the COO and Ownership, plus task level support to other senior leaders and departments as required.


Responsibilities include but are not limited to:


· Conserves executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications and running errands


· Represent the executive by attending meetings in the executive's absence


· Administer Outlook calendars


· Assist legal team with patent data, document management, annuity tracking, contract review


· Support patent prosecution attorney with IP management strategies and protection


· Assist with travel and transportation arrangements for executive team and guests


· Schedule and coordinate meetings, prepare presentations and product samples for high priority client meetings


· Event planning and coordination, on site and off site


· PowerPoint presentation creation


· Travel booking and coordination


· Deadline management for executives


· Data analysis and preparing reports


· Assist with HR tasks as needed, especially coordinating interviews and onboarding new hires


· Assist with financial reports and property management as needed


· Compile and disseminate information as appropriate


· Some PA tasks as needed


 


Requirements:


· 4 year Bachelor’s degree


· Proficiently utilize MS Word, Excel, PowerPoint and Outlook


· Ability to handle a large variety of details and to work with all levels of organization


· Ability to handle sensitive and confidential data


· Polished and professional customer service skills and interpersonal skills


· Excellent oral and written communication skills


· Five (5) years or more of executive assistant, legal assistant, or equivalent experience preferred


About dmf Lighting: dmf Lighting has been in business for 30 years and designs, manufactures and nationally distributes residential and commercial downlighting. dmf Lighting stands out for its excellent sales force and sales channel development, forward-thinking industrial design and engineering, responsive service, and deliverability of product. Producing cutting edge, intelligent LED lighting, dmf invests heavily in the future of lighting by hiring industry leading industrial designers and engineers, while simultaneously building out our cutting-edge facility in Carson, California.


dmf Lighting values its loyal employees and recognizes that the success of the company is based upon the efforts and capabilities of its members. With a teamwork approach, dmf Lighting has transitioned to a formidable leader as a lighting manufacturer. This teamwork approach has attracted some of the largest home builders in the United States and has allowed for the winning of the much sought after top national award for Technical Innovation of Lighting Product Design.


Become part of a growing, dedicated, fun company. Submit your resume today for immediate consideration.


Company Description

DMF Lighting designs and builds LED downlighting that sets the bar for simplicity, flexibility and quality. At our in-house R&D lab, our engineers and designers are at work constantly pushing boundaries and refining products to ensure that your light and lighting consistently exceeds expectations. Every DMF product delivers outstanding performance and aesthetics while saving you time and money year after year. To learn more, visit dmflighting.com.


See full job description

Job Description


A high profile individual in the music industry is looking for a true right hand to assist with all business and personal matters. It is an exciting, dynamic role that would involve a true 24/7 mentality and availability as the schedule is ever-changing. The EA/PA will need to travel with the individual as needed throughout the year as well. The ideal candidate will be highly organized, an effective communicator and able to work in a fast-paced ever changing environment. Anticipating needs and proactive attitude is a must. This job will involve a lot of planning and schedule juggling. The individual is a hard-working, busy person, but is very reasonable. This is a once in a lifetime role to support a high-level, high profile individual in a fast-paced and exciting environment.


Hours: 24/7 availability


*Please note: the responsibilities listed below are only a partial list. There is a lot that goes into a role like this and there is much to be done on an as-need basis*


Responsibilities:



  • Serve as the gatekeeper, liaison and right hand to prioritize and screen for individual

  • Calendar management of all personal appointments, obligations, etc.

  • Assist with scheduling of meetings, business calls, interviews, video/photo shoots, personal appointments and travel

  • Book domestic and international travel arrangements

  • Screen, route, and respond to all email/phone correspondence as needed

  • Provide detailed itineraries and schedules for daily events including travel arrangements, reservations, accommodations, etc.

  • Ensure principle is on time for any commitments

  • Liaise with clients, celebrities, vendors, staff, and all business contacts

  • Oversee all household management including staff, renovations, repairs, decor, etc.

  • Assist with communications with family members and staff

  • General household maintenance and stocking of suppliesHandle all personal shopping, errands, reservations, appointments, and gift purchases

  • Oversee expenses, billing, and bank accounts

  • Learn likes, dislikes, needs and anticipate/respond accordingly

  • Assist with event coordination including logistics for appearances, shows, charity events, etc.


Qualifications / Requirements:



  • Bachelor’s degree

  • 4-8 years of support experience

  • Good judgment

  • Very proactive and thorough approach

  • Detail-oriented, organized, and quick-witted

  • Ability and willingness to take initiative

  • Exhibits utmost professionalism

  • Ability to interact with variety of people


Hours: 24/7 availability and flexibility


Salary: 100k DOE plus bonus and benefits


Company Description

We offer one concept at SilverChair Partners-- High Level SUPPORT. We understand that the best assistants are a true extension of the person they support. The roles we fill: Executive Assistant, Personal Assistant, Human Resources Generalist, Human Resources Assistant/Coordinator,Office Manager, Chief of Staff, Director of Administration, Marketing/Investor Relations Assistant How we do it:SilverChair Partners works on all searches as a team relying heavily on our personal networks and research based approach. Our retained partnership approach to search has led to our retention by the most select, top tier of clientele in NY. Cllents partner with us to gain access to the most sought after candidate pool in the country. Our select candidate membership is by invitation only. Qualified candidates must meet all SCP silver level requirements in order to gain access to our active search mandates. www.silverchairpartners.com


See full job description

Job Description


We are seeking a highly talented Executive Assistant to join our winning team! RenewAge is California's fastest growing construction and energy management technology service provider.  We work with large-scale commercial, multifamily and municipal building owners and operators to offer cost-effective energy management solutions to maximize the operation efficiency of their buildings.  

You will provide high-level assistance and administrative support for the Chief Executive at our company.  We are seeking a highly motivated, organized and well-rounded professional to work with our fast growing Executive team to achieve lofty professional goals.


Responsibilities:



  • Handle administrative needs of Executive (research, paperwork, emails, etc.)

  • Arrange conference calls and meetings, sit in on meetings and take notes

  • Organize Executive's physical and digital files

  • Returning calls, emails, etc. on behalf of the Executive

  • Maintain Executive's to-do lists, schedule

  • Assist in HR, personnel searches, hiring process

  • Train and supervise lower-level clerical staff

  • Create and implement new business workflow training guides and protocols

  • Maintain and order supplies

  • Various professional and personal errands on behalf of the Executive


Qualifications:



  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

  • Strong verbal and written communication skills

  • Experience with HR, hiring, etc. is a plus

  • Strong listening, comprehension and fast-learning skills

  • Motivated by growth, personally and professionally


This position has significant room for advancement.  


Company Description

From start to finish, we serve as the Client Advocate, applying best practice expertise and project oversight in making sure certain interest of the client are continually being addressed. Our comprehensive project planning, technology driven construction management methodologies are designed to optimize the performance of buildings, maximize profitability and successfully execute energy and operational cost saving projects that stay on scope, schedule and budget.

http://evloop.io


See full job description

Job Description


Now hiring!! Workforce Logiq is seeking a talented Executive Assistant - Marketing for one of our premier online content network clients who has some of the top native digital brands in the Entertainment industry in Burbank, CA. This position requires strong computer and internet skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management, staff, high level clients and vendors. Sensitivity to confidential matters may be required.This EA will support 3 executives.



  • Length of assignment will be approximately 3 months

  • This contract position will be remote but must reside near the Burbank office

  • This person acts as an office manager for 35 people, handles travel, expenses, spreadsheets, meeting coordination, filing, research, inputting, etc.  They are very busy!


Ideal candidates should have experience supporting a creative services or marketing team at a streaming or Entertainment company. 


Responsibilities:


On a daily basis you will be expected to: screen calls, manage calendars, coordinate travel arrangements, coordinate meetings and events, prepare reports, handle expenses, train other support staff, handle office management duties, communicate with high level leadership via phone and email, and more. 


Key Projects:  Initiatives that you will support by being an EA include Creative Services projects like the marketing and social marketing for the client's brand, and business development for all of client business. 


Qualifications:



  • 1-2 years of previous secretarial experience or a comparable background

  • Bachelor’s degree

  • Must have experience supporting a creative services or marketing team at a streaming or Entertainment company

  • Skillset and or experience using Jira or similar project management software

  • Intermediate to advanced level of administrative experience working in professional services or related office environment

  • Internet and personal computer proficiency that includes Microsoft Office and Google Doc skills

  • Ability to organize, prioritize and complete numerous tasks by requested deadlines

  • Ability to follow oral and written instructions

  • Ability to type at 50 wpm, if needed

  • Coordinating experience


Workforce Logiq is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.



See full job description

Job Description


  • Communicating with clients or employers about accounts approval, event or campaign expectations and goals

  • Collaborating with clients or agents

  • Delegating tasks to appropriate team members

  • Managing deadlines and progress across the team to ensure the project is delivered on time 

  • Organizing third-party providers and vendors to deliver elements that can't be produced in-house

  • Overseeing the delivery of projects and making adjustments as necessary to ensure they are delivered to specifications and high standards

  • Collecting and analyzing feedback from customers 


See full job description
Filters
Receive Executive Assistant jobs in in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy