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Position Summary

Are you eager to contribute your administrative expertise to combating public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a diverse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and reporting.

About ChangeLab Solutions

ChangeLab Solutions is a national organization that advances equitable laws and policies to ensure healthy lives for all. We prioritize communities whose residents are at highest risk for poor health. Our multidisciplinary team of lawyers, planners, policy analysts, and other professionals works with state and local governments, advocacy organizations, and anchor institutions to create thriving communities. For more information on how we create healthier communities for all through equitable laws and policies, see www.changelabsolutions.org.

The successful candidate will embody our organization’s core values:  



  • Collaboration: We create strong working partnerships internally and externally.


  • Authenticity: We support bringing one’s whole self to work.


  • Excellence: We are passionate about producing high-quality work to advance our mission.


  • Innovation: We drive practical and visionary law and policy solutions to public health problems.


  • Equity: We believe in a shared vision of health for all.

ChangeLab Solutions’ leadership and staff are committed to centering equity, diversity, and inclusion in our organizational culture, norms, practices, and policies. We are establishing accountability mechanisms at individual, department, and organizational levels. As a staff, we are engaging in conversations on race, power, and intersectional identities. As an organization, we are committing time, resources, and internal capacities to this work. We are eager to hire applicants who are personally dedicated to equity, diversity, and inclusion and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual diversity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)


  • Provide support for staff and vice presidents, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management

  • Assist in managing calendars for vice presidents

  • Process monthly expense reports for multiple staff members

  • Handle special projects from staff and vice presidents as needed

  • Attend team and project meetings

  • Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables

  • Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)


  • As a member of the Administrative team, provide backup support to other team members

  • Provide administrative support to Operations Manager as needed

Other duties as assigned.   

Required Education, Experience, and Skills


  • Minimum of 2 years of work experience in an office setting; nonprofit experience a plus

  • Ability to communicate clearly and directly, both verbally and in writing

  • Excellent organizational skills, with keen attention to detail and accuracy

  • Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems

  • Experience in providing administrative support to multiple staff members, including scheduling assistance

  • Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)

  • Customer service skills

Required Personal Attributes


  • Ability to collaborate and thrive on multiple dynamic, fluid teams, along with individual initiative and the capacity to work independently

  • A high degree of flexibility and a can-do attitude

  • Talent for handling multiple priorities and tasks in a fast-paced setting  

  • Cultural humility and deep commitment to our organizational value of equity


Physical Requirements  


  • Ability to communicate via phone and email

  • Ability to work at a computer for extended periods of time

  • Ability to lift and carry 10 pounds 

Due to the COVID-19 pandemic, ChangeLab Solutions staff will be working remotely from their homes through the end of 2020. Applicants should be comfortable with working from home and with virtual connection programs and practices. In January 2021 or when it is safe, work in our Oakland office will be expected for staff in the Oakland–San Francisco Bay Area (although flexibility to work at home a few days a week will remain).    

We will consider applicants from areas of California beyond the Bay Area. Once in-office work resumes, staff outside the Bay Area will remain classified as remote employees and regular travel to the Oakland office for meetings and in-person engagement will be expected.


Compensation, Benefits, and Perks  


  • Full-time, non-exempt position; hourly pay of $27.40 - $28.84 ($57,000 - $60,000 annual equivalent)

  • Great benefits! Medical, dental, vision coverage (ChangeLab Solutions      contributes 100% for employees and 50% for dependent premiums.) *      Long-term disability insurance * Life insurance  * 403(b) plan with 3% employer contribution * Commuter benefits, including $100 monthly public transit subsidy * Flexible spending accounts (dependent care, health care, and transportation) 

  • Generous paid time off package starting at roughly 4.5 weeks per year, plus 10 holidays and weeklong closure in December

  • Office location in the heart of Uptown Oakland

  • Work with a talented group of professionals who are committed to a shared mission

How to Apply

To apply for this position, please email all required information to jobs@changelabsolutions.org; please include Administrative Assistant in the subject line of the email.

The following items are required for a complete application packet: cover letter and resume.

Incomplete applications will be considered.

Applications will be considered as they are submitted; the position remains open until filled.

No phone calls, please.        


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Job Title: Office Assistant

Program: JCYC College Access Programs

Compensation: $16.50 per hour, 15-25 hours per week

Location:  1596 Post Street, San Francisco, CA 94109

Start Date: Open Until Filled

PROGRAM DESCRIPTION

JCYC College Access Programs connect historically underserved youth with  comprehensive and culturally competent college access services. By  partnering with local public schools throughout San Francisco and Daly  City, JCYC College Access Programs are able to serve income qualified  students, many of whom will be first in their families to attend  college. The JCYC College Access Programs consists of five federal TRiO  grants and one Cal-SOAP grant. For more information, visit:  www.jcyccollegeaccess.org.

 

JCYC’s mission is to cultivate and enrich the lives of children and  youth from diverse, multicultural communities throughout San Francisco  and beyond. For more information about JCYC, visit www.jcyc.org.

 

POSITION DESCRIPTION

The Office Assistant will report directly to the Associate Director and  will work closely with the Database Coordinator and direct service  staff. Responsibilities will include, but are not limited to:

 

JOB RESPONSIBILITIES:

 

Administrative (virtual and/or in-person):

• Organize, maintain, and update program participant files.

• Assist in reviewing program participant files for accuracy.

• Assist Program Coordinator and Program Assistant with clerical and office duties as needed.

• Assist Educational Advisors in gathering student file materials

• Assist with small projects such as updating website, gathering student data, etc.,

• Computer Literate; Working proficiency of MS Word and Excel; Knowledgeable of

• using PowerPoint, Zoom and Google Applications.

 

Desired Qualifications:

• Education: Minimum AA degree OR currently enrolled in and seeking BA/BS degree

• Minimum 1-2 years administrative or clerical experience required

• Prefer individuals similar to target population (low-income and first in their families to attend college)

• Candidate must display strong communication, organizational, and follow-through skills

• Must be detail-oriented, flexible, and can work effectively in a team setting

 

How to Apply   

Applicants MUST submit ALL of the following: 1) Cover Letter and 2) Resume.

Contact Email: ApplyCollegeAccess AT jcyc.org Attn: Office Assistant Position.

Please no phone calls.

 

PLEASE NOTE: Educational Talent Search and SFCAC, programs of JCYC,  actively seek to hire and promote individuals, recruit volunteers and  provide services to individuals without regard to race, color, sex,  sexual orientation, religious creed, national origin, age, marital or  veteran status, or presence of non-job related conditions or  disabilities. All employees of the JCYC participate in a criminal  background investigation. Pursuant to the San Francisco Fair Chance  Ordinance, we will consider for employment qualified applicants with  arrest and conviction records. 


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Job Title: ETS/SFCAC Program Assistant

Position: 40 hours per week, (Full-time; some evenings & weekends)

Salary: $38,000 - $39,000 + excellent benefits (i.e. health,  403b retirement plan, vacation, etc.)

Location:  1596 Post Street, San Francisco, CA 94109

Position: Non-Exempt position; some evenings & weekends (virtual and/or in-person.)

 

PROGRAM DESCRIPTION: JCYC's College Access Programs assists, supports  and motivates low-income, first-generation college bound youth to  persist from middle school to high school, graduate from high school and  enroll in college. Visit www.jcyccollegeaccess.org for more  information.

 

POSITION DESCRIPTION & JOB RESPONSIBILITIES: The Program Assistant  will report directly to the Associate Director (AD) and will work  closely with the direct service teams and agency staff. Responsibilities  will include but are not limited to:

 

Administrative (virtual and/or in-person):

Maintain documentation of program activities and student data input using Salesforce;

Assist ADs to calendar tasks & deadlines, prepare correspondence/documents, and coordinate meetings;

Assist Educational Advisors in organizing administrative documents;

Assist ADs with staff recordkeeping that complies with grant requirements;

Manage the office including answering phones/emails, purchasing office supplies and other clerical/office duties, as needed;

Facilitate communication and administrative work among all staff;

Support (Project Director) PD and AD with event planning and fundraising efforts;

Assist Program Coordinator (PC) with administrative and/or program related tasks;

Participate in College Access Program/JCYC meetings, activities, as appropriate.

 

Job Qualification

Bachelor’s Degree.

One or more year(s) experience working in an office setting and managing multiple projects.

 

Desired Qualifications

Proven ability to problem solve, manage multiple projects, and priorities simultaneously.

Excellent verbal and written communication and organizational skills.

Experience with using Salesforce or related database applications.

Bilingual preferred (e.g. Cantonese, Mandarin, and/or Spanish).

 

How to Apply: Applicants MUST email ALL of the following: 1) Cover  Letter, 2) Resume and 3) 2-3 Professional References to  applycollegeaccess AT jcyc.org , Attn: Program Assistant Position.

 

PLEASE NOTE:  Japanese Community Youth Council ( JCYC)  actively seeks  to hire and promote individuals, recruit volunteers and provide services  to individuals without regard to race, color, sex, sexual orientation,  religious creed, national origin, age, marital or veteran status, or  presence of non-job related conditions or disabilities.  All employees  of the JCYC participate in a criminal background investigation. Pursuant  to the San Francisco Fair Chance Ordinance, we will consider for  employment qualified applicants with arrest and conviction records. 


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Job Overview

 SUBTLE INSIGHT SOLUTIONS,LLC. is a leading firm in our industry in the tri-state area. We have a 3.8 Glassdoor rating from our employees. We're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, SUBTLE INSIGHT SOLUTIONS,LLC is a great place to get ahead. You'll be glad you applied to SUBTLE INSIGHT SOLUTIONS,LLC.

Responsibilities for Administrative Assistant


  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

  • Organize and maintain files and databases in a confidential manner

  • Manage communication including emails and phone calls

  • Screen phone calls, redirect calls, and take messages

  • Schedule appointments, meetings, and reservations as needed

  • Receive deliveries; sort and distribute incoming mail

  • Maintain and order office supplies

  • Receive invoices and review for accuracy

  • Coordinate staff travel arrangements including transportation and accomodations

Qualifications for Administrative Assistant


  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.

  • 2-3 years of clerical, secretarial, or office experience

  • Proficient computer skills, including Microsoft Office

  • Strong verbal and written communication skills

  • Comfortable with routinely shifting demands

  • High degree of attention to detail

  • Data entry experience

  • Working knowledge of general office equipment.


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Be Natural Music is a well-established music school based in Seabright, Santa Cruz. Our centralized location brings students from all over the county. 

COVID-19 measures have been implemented in our school and be followed at all times. 

The Office Manager is an integral part of the school & will be responsible for a myriad of duties.


  • Familiarity with Google Suite 

  • Familiarity with QBO (Quickbooks Online)

  • Have overall excellent skills on a Mac computer. 

  • Must have a reliable vehicle

  • Ability to function and work efficiently in a (musically) loud environment

  • Excellent Communication skills via phone, text, & email, and in person

  • Must be friendly, trustworthy, approachable - this job at times requires you to communicate with students of all ages!

  • Time management, using your time effectively and efficiently 

  • Must have excellent comprehension and writing skills

  • Excellent attendance 

  • A level-head in times of stress

  • Outstanding organizational ability & attention to detail- An appreciation for music is a plus!

Your office space is shared with the main room of band practices, so you'll need a reliable pair of ear plugs. 


  • Scheduling Coordinator

  • Customer service, client communication

  • Invoicing

  • Answering phone calls, emails, and texts

  • Fundraising for our scholarship program

Hours required: 12PM - 6PM Monday - Friday; extended hours during concert seasons.

We look forward to hearing from you!

www.benaturalmusicsantacruz.com 

Be Natural Music is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.  


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We are hiring a CUSTOMER COORDINATOR!

ABOUT US:   TF Design (www.tf.design) is a homewares and furniture design company based in San Francisco, California founded by Tina Frey in 2007. We are a small but hard-working team of people dedicated to making cool stuff that people feel good using and having in their homes.   

ABOUT THE ROLE:   We are looking for a full-time Customer Coordinator to join us. As a specialized member of our team, you will be responsible for order processing and work closely with Sales and Operations.   

RESPONSIBILITIES:  


  • Reply to customer phone calls, emails and inquiries with detailed product knowledge and order assistance 

  • Process, review, and enter customer purchase orders with accuracy 

  • Ensure execution of all shipping, scheduling pick-ups, and receiving 

  • Ensure documentation and packing of orders adhere to specific customer routing guidelines 

  • Prepare shipping package labels, packing lists, and all necessary export documents to accompany shipments 

  • Liaise with receiving, freight and delivery companies for domestic and international shipments 

  • Know our products, capabilities and brand so you can sell

  • Maintain customer contact database

WHAT WE ARE LOOKING FOR:   


  • 2+ years experience in wholesale, retail, product, and design related industry

  • Meticulous attention to accuracy, detail, and good with numbers

  • A love for process, problem solving in complicated situations and a natural desire to simplify processes to optimize efficiency 

  • Friendly and clear communication – written and spoken

  • Must be technically savvy and computer literate on Macs, including Microsoft Office 

  • Proficiency or experience with Excel, Hubspot, Shopify, and Trade Gecko is a plus.

  • Ability to prioritize tasks and meet deadlines - Works well independently, excellent interpersonal communication, team building and problem-solving skills 

  • Proactive, takes initiative, accuracy and good follow-through 

  • Takes pride in and has passion for providing value for the company   

WHAT WE OFFER YOU:   


  • Paid time off

  • Health insurance

  • 401(k)

  • Employee discount

  • Potential to work remotely from home

  • Beautiful light filled studio, office, and showroom environment

BE IN TOUCH:   Please submit your resume with “Customer Coordinator” in the subject line. Include a Cover Letter explaining why you would be a perfect fit for the role.   Your cover letter should include: - Reason for wanting to join Tina Frey Designs - A brief description of your favorite design object / space (100 words or less)     


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This position is great for people who are looking to get started on a Paralegal career path, office manager or sales director.

We're looking for an individual with good communication skills, works well on a team, is detail oriented and can provide exceptional customer service.  

Experience with computers and software including Excel, Outlook and Google Docs is preferred! Previous work experience that required high level of multitasking is required!

You must be able to answer calls, type messages quickly, and greet visitors all at once. . . All with a smile. Professional attire and presentation is a MUST.

How to apply:

Email your resume.  We ask that you wait for a call back and do not call us directly.

Main job responsibilities:


  1. Answering a high call volume of multiple phone lines, and then transferring callers accurately

  2. Attending to visitors once they walk in; being the first point of contact

  3. File & scan documents for attorney records

Hours:

Monday - Friday from 8:30 am - 5:00 pm

Thank You! 


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 The story of Macro Construction Equipment began as a simple trading company engaged in the distribution of various used equipment.  As the business flourished, the entity expanded and later diversified to what is now regarded as one of the fastest rising construction equipment companies. With over 20 years of experience in the industry, Macro has created a niche in marketing the world’s best brands for cranes, trucks, mixers, trailers, pavers, batching plants, compaction equipment, excavators, backhoe loaders, wheel loaders, generators, etc. 

 

 Responsibilities:


  • Accurately process and confirm daily orders

  • Follow up customer calls, questions, tracking information, and missing documentation to complete order

  • Process daily shipments by prioritizing oldest orders first

  • Ensure superior customer satisfaction by providing a positive customer service interaction

  • Upsell and make suggestions for similar product options based on product knowledge

  • Use unique and creative side to turn a negative order or shipping issue into a positive experience for the customer

  • Maintain knowledge of various freight carriers, shipping terminology and logistical requirements

  • Strive to achieve internal accuracy

  • Accurately process return authorizations, open damage assessment cases

  • Ad hoc projects as assigned by management

Requirements:


  • Customer focused; friendly professional

  • Effective communicator both written and verbally

  • Critical thinking; reading comprehension; active listening

  • Logical problem solver with ability to present solutions or suggestions

  • Detail oriented; familiar with sipping and freight

  • Time efficient; team player; ability to prioritize

  • Computer Skills: Outlook, experience with ERP and CRM platforms


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We are looking for a Salon Receptionist to act as the first point of contact for customers who visit our salon or contact us to learn about our beauty services. Salon Receptionist responsibilities include greeting customers upon their arrival, answering clients’ questions about services via phone, or in person and processing transactions. To be successful in this role, you should be highly organized and able to manage clients with grace, even during peak demand. Ultimately, you will help boost our reputation by building friendly, trusting relationships with customers.

Responsibilities


  • Warmly greet clients

  • Book and confirm appointments

  • Process transactions (cash and credit cards) and issue receipts

  • Offer beverages and chat with clients who are in the waiting area

  • Welcome walk-ins, answer questions about services and schedule appointments based on availability

  • Inform clients about new services and discounts

  • Maintain a tidy reception area

Skills


  • Proven work experience as a Salon Receptionist, Front Desk Representative or similar role

  • Familiarity with processing transactions

  • Excellent communication abilities (verbal and over the phone) with a customer service attitude

  • Solid organization and record-keeping skills

  • An ability to remain calm under stressful circumstances

If you are interested please CALL THE SALON TO SCHEDULE AN INTERVIEW. Please bring your resume with you to your interview. Thank you! 

CRISTOPHE SALON

315 E. Newport Center Dr. 

Newport Beach, CA 92660

949.219.0920


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 International Contact, Inc., a leader in Multilanguage Translation Management, conveniently located in Berkeley walking distance from BART is hiring a PRODUCTION Manager which requires   


  • excellent process management and problem-solving skills 

  • clear written and verbal communication skills, including grammar and spelling.  

  • computer skills including proficiency with MS Office, email functions and Internet search

  • excellent phone answering skills 

  • savvy, intelligence, willingness to learn, patience and resilience, being receptive to ongoing feedback and criticism.

  • the ability to work in a highly stressful environment under the supervision of a demanding manager.

  • the ability to manage several tasks at the same time and correctly complete assigned tasks on schedule. 

  • the capacity to visualize what's required and the responsibility to provide it. 

  • the ability to delegate and manage people. 

  • the ability to follow instructions

Please respond in an email to jobs@intlcontact.com, include:  


  • your current resume 

  • specific (not “negotiable”) salary expectations 

  • a cover letter that gives us a good idea of who you are, why you think you are right for the company and what your ideal job would be. Please, no form letters! 

 


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Job Description


We are seeking an Executive Assistant To CEO to join our team! You will provide high-level administrative support for an Executive at our company.


Responsibilities:


Must have past experience with investments, financial firms, and insurance companies.



  • Handle administrative needs of Executive

  • Arrange conference calls and meetings

  • Plan work-related travel details

  • Receive visitors

  • Maintain and order supplies


Qualifications:



  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

  • Strong Computer Skills with all Microsoft products

  • Compassionate personality



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Job Description


Personal/Executive Assistant Job Summary


A business owner in Southern California is looking for an Executive/Personal Assistant who has an interest progressing into a real estate or legal counsel role after 90+ days. If you have high standards and are interested in a unique opportunity to use the EA/PA role to move into other parts of a very successful company, this role may be for you.


The position is based in Newport Coast, California and the candidate will report directly to the owner. He came to the United States at age 16 with nothing and built his own billion-dollar company. This is an opportunity to work directly with a true “rags to riches” success story.


Location: Primary work will be out of an office designed for 3 to 4 personal assistants in the owner’s main house. There is plenty going on at this location between family and staff! The family includes the owner’s wife, two sons (young adults), a special needs daughter, and a son-in-law. His daughter just had her first child, a 9-month old boy. They have 4 dogs, and everyone is huge Lakers Fans! After a 90-day period, the PA/EA may have the option to work out of the corporate headquarters as well.


Responsibilities: A typical day consists of following up on well-defined checklists of completing tasks, filing paperwork, running errands, and, at times, driving the owner’s daughter to appointments. The PA/EA will also be given business management responsibilities such as planning business meals with a private chef, making appointments, managing schedules, following up on projects, managing the owner’s business and personal email and following up on vendors. This position is ideal for a recent college graduate who would enjoy a wide variety of responsibilities.


About the owner: The owner is passionate about giving back. After experiencing difficulties getting a good education for his daughter, he revived and continues to support, a local school (New Vista) designed for special needs students. Another example of giving back is he founded a highly successful youth basketball team. Former NBA player Jerome “Pooh” Richardson and the owner led the team to national level play while investing millions to support team travel and events over a period of years.


What candidates should know: The pay for this position is very competitive in order to compensate an individual who is detailed, self-sufficient, and has extremely high standards. The candidate must be able to work well with both ambiguity and a high level of direction.


Covid-19 is taken seriously by the family. Precautions are in place including hand sanitizers and masks throughout the workplace and a separate entrance to the EA/PA office. Initial interviews will be conducted on a video call, and the final interview will be in-person (with social distancing measures in place).


 


Basic Qualifications:


· Monday thru Friday 8am to 5pm (40 hours a week)


· Some off-hour availability required


· Maintaining a strict level of confidentiality


· Strong organizational and computer skills; proficient with the Microsoft Office Suite


· Polished, friendly, professional demeanor


· Proactive go-getter: no task is too big or too small


· Valid Driver’s License is required


 


Preferred Qualifications:


· Bachelor’s degree


· Legal, real estate, or business administration a plus


 


Pay & Benefits:


· Hourly position with a salary and benefits package from $70,000 to $100,000 per year


· Benefits offered after 90 days


· $50 a month cell phone reimbursement


· Laptop will be provided


· Relocation will be provided



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Job Description


 Looking for a self-motivated individual to;



  • Connect with incoming leads and deliver top-notch communication and customer service to all parties

  • Intake and assess mortgage applications

  • Answer and transfer phone calls

  • Maintain office tidiness and restock supplies

  • Assist in scheduling appointments and maintain calendar

  • Assist Manager with daily tasks

  • Make follow up calls

  • Create and distribute marketing materials to referral partners

  • Create posts and update social media and online platforms

  • Cultivate relationships with new referral partners 

  • Generate new business with referral partners 


 


Looking for someone with skills in; 



  • Communication

  • Sales 

  • Organization 

  • Technology / IT 


 


Prior experience working in real estate required (escrow office, mortgage office, real estate office, etc.)



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Job Description


Are you someone who is passionate about health care and education? The Physician Assistant Education Association (PAEA) is committed to transforming PA education and health care by leading and serving the PA educational community. As the national leader in PA education, the Association delivers a large array of educational resources, products, and services specifically designed to meet the emerging needs of PA programs. Currently, the Association is seeking an executive assistant to the CEO. This position will be based in our Washington, DC office.


 


Description


The executive assistant will report directly to the CEO and will provide executive and administrative support to the CEO and Board of Directors, as well as the Senior Leadership Team (SLT). The executive assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.


 


Because this position may be exposed to sensitive and confidential information on a daily basis, this individual is responsible for maintaining the confidentiality that knowledge of such warrants.


 


Reports to


Chief Executive Officer


 


Specific Responsibilities


Executive Support



  • Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents and summaries for meetings.

  • Communicates with all staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates CEO and Board meetings and strategic activities with the SLT and other external stakeholders

  • Communicates directly and on behalf of the CEO with Board members, staff, and others on matters related to association and programmatic initiatives as directed. Formats information for internal and external communication- memos, emails, presentations and reports.

  • Supports CEO in his/her external commitments related to PAEA, including guest appearances, service on external boards, committees and other groups.

  • Participates as an adjunct member of the SLT including assisting in scheduling, attending, summarizing meetings.

  • Assists in coordinating the agenda of board and senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

  • Develop processes to optimize association efficiency and problem solve.

  • Represent the Association, greeting and maintaining contact with VIPS and key stakeholders.

  • Other duties as assigned


 


Board Support and Liaison



  • Serves as the administrative liaison to the Board of Directors and manages Board activities, which include coordinating quarterly Board meetings and dinners; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials.

  • Maintains Board’s online document and communication portal (currently Basecamp).

  • Other duties as assigned


 


Experience and Qualifications



  • Bachelor’s degree preferred

  • At least 2-3 years relevant experience; prior experience supporting a senior executive or team preferred.

  • Possess excellent judgement and emotional intelligence

  • Ability to speak and write clearly and effectively, and to succinctly summarize large amounts of information

  • Self-starter with the ability to prioritize and handle several tasks simultaneously without constant oversight

  • Strong organizational skills

  • Proficiency in Microsoft Office Suite and willingness to learn new software programs

  • Ability to travel and work weekends as necessary


 


 


Company Description

The Physician Assistant Education Association (PAEA) is the only national organization representing PA educational programs. PAEA works to ensure quality PA education through the development and distribution of educational services and products specifically geared toward meeting the emerging needs of PA programs, the PA profession, and the health care industry. Women, minorities, and people with disabilities are strongly encouraged to apply.


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Job Description


We are seeking an Administrative Assistant Executive to join our team! You will provide high-level administrative support for an Executive at our company.


Responsibilities:



  • Handle administrative needs of Executive

  • Arrange conference calls and meetings

  • Remedial assistant to partially-disabled executive

  • Receive visitors

  • Train and supervise lower-level clerical staff

  • Maintain and order supplies


Qualifications:



  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

  • Adaptability

  • Flexibility

  • Inventiveness

  • Thick-skinned and able to stand your ground



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Job Description


Our client, a top Technology Venture Capital Firm is hiring a dedicated Executive Assistant to support a busy Senior Level Executive. This is a multi-faceted role and works as a gateway to their VC team as well as their outside ventures. The Executive Assistant will work closely to prioritize all daily needs and work with confidence to navigate a busy schedule and problem-solve issues before they arise. The Executive Assistant will be actively involved in preparing for meetings, appointments and networking events, and be connected to all teams and departments to steer the logistics of partnerships and activities. This role is fast-paced and engages in heavy coordination and correspondence, and will allow for a partnership of true development and growth on their team.


 


The ideal candidate is highly organized and diligent, enjoys working in teams, and has a people-first approach to tackle each day with positivity and a can-do attitude. If you are looking to join a truly forward-thinking firm, with a collaborative, casual, and fun culture, then please submit your resume to be considered.


 


Responsibilities:



  • Manage individuals’ calendars and schedules effectively – maintain and manage the day-to-day business activities

  • Organize domestic and international travel including car service, hotel arrangements, and flights with flexibility to be available for last minute changes or other needs regardless of time zone

  • Arrange, confirm, and prepare internal and external meetings and/or conference calls

  • Assist with marketing, including updating, printing, and distributing presentations and materials

  • Manage internal and external contact distribution lists; enter notes into internal database and/or CRM

  • Facilitate research projects including help with surveys, data tracking, preparation of short presentations, creating graphs and other visuals, searching for relevant articles and various online searches.

  • Plan and coordinate team activities; overnight retreats and speaker events

  • Assist Executive with reconciliations, filings, record keeping and storage, and binding

  • Help with personal errands, ad-hoc requests, and projects


 


Requirements:



  • Bachelor’s degree and at least 3 years of administrative experience

  • Financial services experience preferred, prior experience at a Tech VC or Financial Services Startup highly preferred

  • Positive can-do attitude, trustworthy, and loyal

  • High level of professionalism, integrity, and reliability

  • A passion for innovation, collaboration and problem-solving

  • Microsoft Office experience – Outlook, Word, Excel, PowerPoint

  • Able to work independently and produce high quality, accurate work

  • Superior organizational skills, ability to set priorities and focus, with exceptional attention to detail

  • Excellent interpersonal and communication skills, including both oral and written. Ability to establish rapport with business and personal contacts

  • Effective team-player and willing to expand responsibilities and learn new skills


 


Please submit your resume for consideration.


 


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


Our client, a well-known tech giant, is actively seeking a driven Executive Assistant to provide unparalleled support within the office of a C-level executive. In this role, you will partner with and report directly to a lead Executive Assistant. The ideal candidate will be a collaborative team player who is ready to tackle an ever-changing calendar and assist in the daily operations of this office.


 


 


This full-time position is located in Menlo Park, CA offers paid overtime, a generous bonus, and equity.


 


Responsibilities:



  • Heavy and complex calendar management for busy executive


  • Support general office operations and logistics


  • Manage detailed projects with remarkable precision


  • Maintain tracking spreadsheets; data entry


  • Build cross-functional relationships


  • Draft and send correspondence


  • Provide support to others in need of assistance with tasks, no matter the size


  • Flexibility to shift gears at a moment’s notice depending on priority level


  • Maintain a calm and confident demeanor in every situation



 


Qualifications:



  • A minimum of 5 years of experience providing support to 1 or more C-level executives


  • A collaborative mentality – must have experience working in a fast-past team environment


  • Proven attention to detail and accuracy


  • Exceptional written and verbal communication skills


  • Pro-active self-starter who takes the initiative, owns projects and meets deadlines


  • Excellent inter-personal skills


  • High proficiency with Microsoft Office



 


Please submit your resume for consideration!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description

Searching for an executive assistant for Law Firm. Must be able to muti-task, work well under pressure, professional, polished, and able to handle any task presented to them.

8:30am-5pm Monday through Friday
Email salary requirement.


See full job description

Job Description


Senior Assistant to CEO


 



  • You love a challenge. You are a leader and have an obsession for getting lots of things done on time and can expertly manage numerous projects like a champion.


  • You are a highly proficient communicator both written and orally. Using a Mac or Pc comes naturally to you and you easily stay on top of all communications.


  • You are looking for a unique position with a high-profile company where you will help the New York Times Best Selling Author/CEO positively impact millions of lives around the world. 


  • If this sounds like you, we've got your perfect career. Since you have a keen eye for detail and dealing with numerous projects, people, departments and deadlines.


  • You have a strong personality with a soft touch



This role is not for the faint at heart as the CEO is a High Performance business and life consultant and expects and rewards excellent results vs effort. You are happy, positive and super smart.


You love managing complexity and can handle a very fast pace where the expectations are always very high. Average is not in your vocabulary. You always uphold the highest standards and you have your finger on the pulse of what’s working and how to improve through better systems and processes.


You are like an air traffic controller that can direct and do all at the same time.


You are very comfortable with people and have well honed skills with the use of technology, word, project management tools, social media and air travel and hotel booking.


But... before you get all excited and start applying, understand this...


If you can commit to, and live with the following principles, then you're the type of person who will be successful and help our company thrive. If you feel this level of engagement is not right for you, or that you're not willing or able to participate with us at this level. We're not a good fit for you.


Our expectation is that you will take the steps necessary to do what you say you're going to do and be accountable for your actions and the results you say you can deliver.


In other words, don’t apply if you THINK you can do this.


Only apply if you know 100% you can do it.


We understand that not every person is ready for this level of performance, and we appreciate the honesty of those who decide this is not the right place for them. On the other hand, you would make an ideal candidate to join our company if you're willing to commit to the following above the line principles: 



  • Accountability: see it, own it, solve it, do it. No excuses.


  • Details Matter: You take pride in excellence. Ours and yours.


  • Become part of our growth and the solutions we create


  • Respect for others and their feelings


  • Urgency...you act now 



  • Ask these questions:



    • “What coaching do you have for me?”


    • “What can I do better?”


    • “What else can I do?”




  • Personal ownership and pride


  • Reject average 


  • Show others that you care



 


Job Summary: This role requires you to work day to day with the CEO and the entire team. Managing Projects. Managing calendars and CEO’s email. Travel arrangements. Working with private clients. Keeping the CEO on track for meetings and projects.


Who We Are And What We Do


We are NeuroGym: www.myneurogym.com


We are the #1 science-based, personal growth company in the world. We help people strengthen their mindset and skills, so they achieve their goals faster and easier than ever before. People love our brain training programs and high performance coaching. We have raving fans who recommend us to their friends, employees, clients, and associates. We are a world-class, pro-level, metrics-driven, goal-achieving company with life-changing IP. We strive daily to operate at the highest level of integrity, fun, and structure. 


We strive to create a world-class brand, "wow" level programs and client experiences that people talk about and want to be a part of for the next 100 years and beyond.


Our mission is to significantly reduce the limiting beliefs, fears and self-image issues that hold people back from achieving their life’s biggest goals, dreams and fullest potential.


In doing this, we massively and positively impact the world.


 


You can see an interview with our founder, John Assaraf, here: 



  • https://youtu.be/UMmOQCf98-k  


  • https://youtu.be/BQg5Fl3ep9o
     



 


Why You Should Work With Us


Our People:
We are all motivated to do our best work possible and are committed to helping each other grow through an open dialogue approach where ongoing feedback flows freely. 


Our Culture:
NeuroGym’s core values—focusing on Being Remarkable, Leading By Example, Constant Improvement and Taking Risks —have shaped every part of our culture and NeuroGym lifestyle.


Feel the inspiration and the rush that comes from doing work that makes a lasting impact on people’s lives worldwide.


We’re the leader in the personal development movement, and there has never been a more exciting time to join the team that is disrupting and leading the $10+ billion personal development and coaching industries. Come help millions of people to have affordable, expert training to strengthen their mindset and skillset, so they  achieve their goals… faster and easier than ever before.


 


You In? Awesome, Here’s The Details


Location


  • San Diego, CA (you must live in or around San Diego, CA)


Type of Employment


  • Full-time


 


Salary


  • $45,000 to $50,000 per year


 


 


REQUIREMENTS TO APPLY:



  • Successfully worked as a top notch high level assistant for at least 2 to 3 years


  • Mega detailed oriented


  • Critical thinking skills that can act fast


  • Project management excellence


  • Constant desire for learning, growth and improvement.


  • Mac computer and general technology proficiency


  • You really get social media


  • Growing a business mindset


  • Experience working in a very fast pace company


  • You love helping people. You are a great support leader


  • You make decisions and get shit done



 


SKILLS & QUALIFICATIONS:



  • 3-5 years’ experience minimum as an administrative assistant


  • Mac and PC excellence with advanced Microsoft Office skills (especially Outlook)


  • Must be extremely detailed and highly organized


  • Very good at planning and prioritizing deadlines on multiple projects with CEO


  • Flexible, Adaptable and Patient


  • Problem solving and strong analytical skills


  • Excellent written and oral communication skills


  • Must work quickly, accurately and have a strong sense of urgency


  • Work well under pressure with frequent interruptions


  • Working as a team with multiple departments



 


JOB DUTIES AND RESPONSIBILITIES:



  • Day to day planning and helping CEO manage time (60% of work time)


  • Correspondence, scheduling and coordinating meetings, calls, appointments, clients, interviews, speaking engagements and more


  • Daily processing, filtering, replying and relaying high volume of electronic mail


  • Administrative Support (40% of work time)


  • Booking travel arrangements


  • Excellent project management skills and organizing and maintaining digital media, business and personal documents


  • Some research for projects


  • Assist in company events as needed


  • Be available and willing to help other team members on projects as assigned by CEO or COO



 


JOB ENVIRONMENT:



  • Fast Paced


  • Frequent Interruptions & change


  • Extreme Attention to details, accuracy and time management


  • Multitasking



 


JOB REWARDS:



  • View of the business from the top with New York Times bestselling author and entrepreneur


  • Make a difference in the lives of millions of people


  • Lots of room for growth and learning


  • Health, Dental & Vision insurance benefits package


  • Paid vacation and holidays


  • Bonus Opportunity



 


EEO Statement


At NeuroGym, we don’t just accept differences — we support them, celebrate them, and as a company, we thrive on them. NeuroGym is proud to be an equal opportunity workplace and we actively look for and hire people who bring new perspectives and experiences to our Tribe.


 


Ready to apply?


Complete the application by clicking on the "Apply For This Job" button. Applications will remain open until we find the perfect person for this role.


You can expect to hear back from us either way a week. To make sure we're able to give your application the careful attention and time it deserves, please do not follow up with us unless you don't hear back from us by then.


Company Description

This principally mobile and internet-based company is growing rapidly. With proven digital products for individuals and businesses, the company has a strong and exciting vision for growth in the personal and professional development space. Its current model and products, as well as future business trajectory are based on the hot and quickly expanding field of brain training apps. CEO is bestselling author and veteran business leader, John Assaraf. The company is located in Solana Beach, just north of San Diego, California.


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Job Description


Personal/Executive Assistant Job Summary


A business owner in Southern California is looking for an Executive/Personal Assistant who has an interest progressing into a real estate or legal counsel role after 90+ days. If you have high standards and are interested in a unique opportunity to use the EA/PA role to move into other parts of a very successful company, this role may be for you.


The position is based in Newport Coast, California and the candidate will report directly to the owner. He came to the United States at age 16 with nothing and built his own billion-dollar company. This is an opportunity to work directly with a true “rags to riches” success story.


Location: Primary work will be out of an office designed for 3 to 4 personal assistants in the owner’s main house. There is plenty going on at this location between family and staff! The family includes the owner’s wife, two sons (young adults), a special needs daughter, and a son-in-law. His daughter just had her first child, a 9-month old boy. They have 4 dogs, and everyone is huge Lakers Fans! After a 90-day period, the PA/EA may have the option to work out of the corporate headquarters as well.


Responsibilities: A typical day consists of following up on well-defined checklists of completing tasks, filing paperwork, running errands, and, at times, driving the owner’s daughter to appointments. The PA/EA will also be given business management responsibilities such as planning business meals with a private chef, making appointments, managing schedules, following up on projects, managing the owner’s business and personal email and following up on vendors. This position is ideal for a recent college graduate who would enjoy a wide variety of responsibilities.


About the owner: The owner is passionate about giving back. After experiencing difficulties getting a good education for his daughter, he revived and continues to support, a local school (New Vista) designed for special needs students. Another example of giving back is he founded a highly successful youth basketball team. Former NBA player Jerome “Pooh” Richardson and the owner led the team to national level play while investing millions to support team travel and events over a period of years.


What candidates should know: The pay for this position is very competitive in order to compensate an individual who is detailed, self-sufficient, and has extremely high standards. The candidate must be able to work well with both ambiguity and a high level of direction.


Covid-19 is taken seriously by the family. Precautions are in place including hand sanitizers and masks throughout the workplace and a separate entrance to the EA/PA office. Initial interviews will be conducted on a video call, and the final interview will be in-person (with social distancing measures in place).


 


Basic Qualifications:


· Monday thru Friday 8am to 5pm (40 hours a week)


· Some off-hour availability required


· Maintaining a strict level of confidentiality


· Strong organizational and computer skills; proficient with the Microsoft Office Suite


· Polished, friendly, professional demeanor


· Proactive go-getter: no task is too big or too small


· Valid Driver’s License is required


 


Preferred Qualifications:


· Bachelor’s degree


· Legal, real estate, or business administration a plus


 


Pay & Benefits:


· Hourly position with a salary and benefits package from $70,000 to $100,000 per year


· Benefits offered after 90 days


· $50 a month cell phone reimbursement


· Laptop will be provided


· Relocation will be provided



See full job description

Job Description


 


Shoebacca is looking for a highly organized executive assistant to join our team! In this role you will be assisting a C-suite officer. We need an individual who enjoys the fast-paced environment of a growing business, this will entail creative problem solving and adaptability.  The ideal candidate will be technically savvy and have a positive attitude.


Essential Functions:


·         Organize daily schedule and tasks (Outlook).


·         Schedule and manage meetings, appointments, and travel itineraries.


·         Coordinate with department heads on miscellaneous tasks and events.


·         Maintain an organized filing system of paper and electronic documents.


·         Manage office supplies and reorders.


·         Weekly Reporting (experience in Tableau is a plus).


·         Run work related errands as necessary.


·         Manage Sales Samples


·         Anticipate Executive’s Needs


Skills and Attributes:


·         Friendly and professional demeanor.


·         Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management


·         Advanced Microsoft Office skills, with an ability to become familiar with our specific programs and software.


·         Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.


·         Knowledge of accounting is a plus.


·         Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines


·         High levels of integrity and discretion


·         Ability to communicate effectively with a variety of constituent groups such as senior
management, peers, and outside contacts.


·         Bi-Lingual Preferred


·         Reliable


 


Competencies:


·         Collaboration and Communication


·         Personal Effectiveness and Credibility


·         Technical Capacity


·         Project Management


Compensation and Benefits:


·         We offer a team-centered workplace with a competitive pay and benefits package


  Position Type and Expected Hours of Work:


·         Ability to work a flexible schedule (Monday-Friday) and overtime as needed.


Company Description

Shoebacca is a family grown business with roots in the DFW area. We are an e-commerce retailer that is rapidly growing, starting with name brand shoes and expanding to apparel and accessories. Our business is focused on providing great products with competitive prices for men, women and children.


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Job Description


 Position: Executive Assistant / Manager of Special Projects


We are looking for a seasoned and reliable executive assistant for a high net-worth individual located in Laguna Beach, CA. This role will be tasked with complete ownership of personal and professional projects for the individual, as well as the ability to focus on unique projects of interest across a variety of businesses and charities. This individual owns a number of businesses, so the position will focus on helping them in their personal and professional life. The ideal candidate will live near Laguna Beach (able to coordinate projects on-site), be extremely punctual and very reliable. 


Responsibilities:



  • Research, supervise, and sometimes implement all household requirements (interior/ exterior) including food, cleaning, laundry, repairs, maintenance, improvements, landscaping, and vehicles.


  • Research, supervise and sometimes implement certain personal requirements, including clothing and other purchases and health requirements.


  • Communicate and interact with outside businesses as needed.


  • Research and arrange travel, business, and personal.


  • Manage public relations, marketing, and social media research and coordination.


  • Research and coordinate personal, charitable, and business projects.


  • Review and audit credit cards, characterize charges; light bookkeeping (QB) and interaction with outside bookkeeper and accountant.



Requirements:



  • Need to be well-versed in the fundamentals of personal finance accounting. Financial acumen is important. 


  • Creative! You will be responsible for finding creative solutions to personal and business challenges and projects. 


  • Ideally understand or have used QuickBooks or other accounting software to manage expenses. 


  • Extremely reliable. You will be the cornerstone for this individual’s life, managing a variety of their tasks so being where you need to be is critical. 


  • Solid understanding of personal technology. You will assist in managing personal and business email accounts, personal hardware (computers, phones), digital calendars, etc. 


  • Clear communication skills. You will be interacting with accountants, designers, different business executives, landscapers, etc. 




See full job description

Job Description


A fast-paced, rapidly-growing national healthcare organization headquartered in Lakewood, NJ is seeking an energetic and articulate Executive Assistant to support their new CEO.  The company provides an immense opportunity to support this esteemed and very kind leader and take on extensive project work, while acting as a true right-hand.  
The company provides premium benefits, and a warm and welcoming culture.


Qualifications:



  • 7-10 years of assistant and project management experience, preferably in finance or professional services

  • Strong Microsoft Office skills, especially PowerPoint

  • Project Management skills

  • Strong verbal and written communication

  • Detail oriented and organized

  • Strong scheduling and calendar management

  • Degree highly preferred


Responsibilities:



  • Heavy scheduling via Outlook

  • Domestic travel arrangements and expenses

  • Research, client relations, and presentations

  • Writing correspondence on the CEO’s behalf

  • Lots of ad hoc projects


Please submit your resume for consideration for this great opportunity. ASAP hire.


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


See full job description

Job Description


We are looking for a new Junior Accountant & Executive Assistant to support our executive team. You will manage business & accounting related tasks for the team such as creating reports, organizing travel and accommodation, posting on social media and other organizational tasks. To do this role properly you should have a detailed understanding of accounting principles coupled with the full Microsoft Office suite, be extremely fast at solving problems and have experience as an entry level accountant & executive assistant in the past. We are looking for a self-starter, that learns fast and anticipates needs. We expect our accountant/executive assistant to have a professional demeanor, attention to detail and prompt attendance. This is a full-time position, M-F 9AM-5PM in North Miami.


The role offers stock compensation (stock options) in addition to the salary amount offered. The role offers a path to future controller position.


Responsibilities:



  • Manage payments and bookkeeping including primarily Accounts Payable and Accounts Receivable

  • Perform bank reconciliations and intercompany reconciliations for Tekcapital's owned entities

  • Record journal entries for month end including prepayments, accrual entries

  • Manage company's cash position including reporting to management

  • Assistance with admin and organizational tasks for the company's CEO (ca. 20% of total time)


Qualifications:



  • Accounting grad or a CPA is a must

  • Fluent understanding of balance sheet, P&L, month end process and financial reporting

  • Good understanding of technical accounting around fair value reporting, impairment, inventory and intra group balances reconciliations

  • Experience in Quickbooks (our system of record) is preferred 

  • Detail and deadline-oriented

  • Strong analytical and problem solving skills

  • Proactive and upbeat personality


Company Description

Tekcapital is a global IP investment and tech transfer company founded in Oxford, England. We have built the world's largest university research network, sourcing IP from 4,500 institutions in 160 countries to help our clients create lasting value from new discoveries.

We believe universities, taken together, create the world’s largest idea factory. Our goal is to provide effective, rapid and low-cost solutions for companies to source the IP they need for a sustainable competitive advantage.

Our offerings help you find and analyze new technologies available for license, so your company can easily keep up with the quickening pace of innovation. Our personalized Invention Discovery reports find top intellectual property candidates suited to your business, all screened by our science advisory board for fit and merit. We built the Tekcapital app so you can rapidly search international university patents anywhere. Our Invention Evaluator reports quickly find the commercial potential of any new technology. Our Vortechs service can place highly capable licensing professionals at your organization. Last but not least, we continuously acquire disruptive technologies in emerging fields for our own portfolio and provide the needed investment to prepare them to be licensed to the right commercial partner.

Please visit our website to learn more. Our customer support staff would be happy to answer any questions you have.


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Job Description


Our team needs an Executive Assistant. This is a permanent direct hiring opportunity to join a fabulous organization. The incumbent must have outstanding writing, editing, and research skills. Must be super organized, purposeful, expert 
in MS Word and attention to detail. 
It requires heavy calendar management skills, the ability to work on tight deadlines and turn chaos into order.


Duties and responsibilities:


*Offer administrative support to the sales management team they support
*Provide General administrative support to the local sales Department, such as ordering equipment and booking trips for new employees, coordinating logistics for team meetings, and performing other assigned duties.
*Prepare monthly reports at the request of sales managers using various systems and data sources;
*Interacts with other departments such as marketing, training and Development, Service and implementation to provide the requested information
*Attends meetings and provides relevant updates. It is a communication channel between several departments and helps ensure that sales departments are aware of changes in administrative processes or other important information
*Helps train new sales consultants in administrative processes and procedures during their first weeks on the job
search operations;


Requirements:


*1-2 years of experience in the business / office environment
*High school diploma or equivalent
*High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
*Good written and oral communication is required.
*Be responsive and love your work
*Be hardworking and punctual


 



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Job Description


Executive Assistant

Ajilon is currently seeking an Executive Assistant with 3 or more years of experience for a full-time position in Huntington Beach, CA. This is a direct hire job opportunity with great benefits and competitive compensation.

This role entails providing complete administrative support to a CEO and managing partner while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize administrative tasks, stay organized in a fast-paced environment, and communicate clearly to management and staff. If you are looking for a great career opportunity—apply online today!


Responsibilities:
- Travel coordination and expense reporting
- Heavy calendar management and scheduling with Microsoft Outlook
- Report tracking, file management, and meeting coordination
- Manage personal calendar including: doctor’s appointments, scheduling lunches, making restaurant reservations
- Book and arrange personal travel for the Managing Partner and his family
- Assist with the various needs of executive’s family
- Perform other tasks and functions as assigned to provide support to other team members and internal departments


Qualifications:
- Experience working in a corporate environment
- College degree required
- Ability to work independently and as part of a team
- Personable, detail oriented, proactive and able to work in a fast-paced environment


Skills:
- Strong attention to detail
- Ability to effectively multitask and prioritize
- Proficient with Microsoft Office Suite—mainly Word, Excel and Outlook


Experience:
- Minimum 3-4 years of recent Executive Assistant experience supporting a Sr. Level Executive.


Compensation: $50K- $65K DOE


To learn more about this Executive Assistant job opening, please apply and send a current resume to Halie.Crom@ajilon.com. Not quite what you were looking for? Browse our other available jobs in your location on the Ajilon website.


Company Description

We are Ajilon Professional Staffing and one of our staffing experts will connect with you to try and help you land your next exciting role! For more job opportunities visit www.ajilon.com


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Job Description


Southern Telecom is a Brooklyn based importer of electronic & lighting products and is looking for an organized and motivated Executive Assistant to the CEO. The ideal candidate is a articulate, well-organized, patient and a fast learner who can assist the CEO in day-to-day activities. This person must be able to adapt to fast paced environment.


Duties:


Gatekeeper of all that comes in for CEO


Provide heavy calendar management for CEO (both personal and business) and family


Coordinate domestic and international travel logistics and curate extensive itineraries


Work closely with the executive team and other departmental heads


Point of contact for Business Managers


Plan small scale events for CEO


Travel with CEO for personal trips, and business engagements when needed


Handle and monitor the CEO’s accounts


Set all personal appointments and business meetings


Send weekly update report, detailing current state of affairs


Compose expense reports and allocate bills


Demonstrate discretion and maintain confidentiality while working with high profile individuals


Makes sure executive office space is always clean, organized and taken care of


 


Key Qualifications:



  • 3 - 5 years’ experience as an Executive Assistant

  • Bachelors in any discipline

  • Intermediate knowledge of Microsoft Office

  • Tech Savvy

  • Excellent leadership, problem solving skills

  • High sense of urgency

  • Able to work under-pressure in a very fast-paced environment.

  • Excellent verbal and written communication skills

  • Can maintain confidentiality



See full job description

Job Description


We are looking for a new Executive Assistant to support our executive team. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.


Executive Assistant Responsibilities:



  • Preparing financial statements, reports, memos, invoices letters, and other documents.

  • Answering phones and routing calls to the correct person or taking messages.

  • Handling basic bookkeeping tasks.

  • Filing and retrieving corporate records, documents, and reports.

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

  • Helping prepare for meetings.

  • Accurately recording minutes from meetings.

  • Greeting visitors and deciding if they should be able to meet with executives.

  • Using various software, including word processing, spreadsheets, databases, and presentation software.

  • Reading and analyzing incoming memos, submissions, and distributing them as needed.

  • Performing office duties that include ordering supplies and managing a records database.

  • Experience as a virtual assistant.

  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.

  • Provide general administrative support.


Executive Assistant Requirements:



  • Proven experience as an executive assistant or other relevant administrative support experience.

  • In-depth understanding of entire MS Office suite.

  • High school diploma.

  • Ability to organize a daily workload by priorities.

  • Must be able to meet deadlines in a fast-paced quickly changing environment.

  • A proactive approach to problem-solving with strong decision-making skills.

  • Professional level verbal and written communications skills.


 


Company Description

Our company owns the four brands:

- Nutrovape
- Nutriair
- MOXĒ
- Envy Hemp

We are focused on creating new and innovative products in the Health & Wellness sector. We're very passionate about our brands and their success.


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Job Description


 You would be the right arm to a busy President/Owner.  You should be able to think strategically and anticipate issues and possible solutions—all while maintaining a positive attitude.  Being organized, ability to manage challenges and willing to organize and manage me so I can focus more on selling.  Requires good communication skills and ability to deal well with clients and others.


Responsibilities (Daily tasks)



  • Prepare and edit correspondence, communications, presentations and other documents

  • Maintain filing system

  • Process incoming customer orders

  • Coordinate travel arrangements and calendar management

  • Produce reports on a weekly and quarterly basis

  • Review all Purchase Orders prior to approval

  • Handle all incoming calls

  • Produce customer invoicing and shipping schedules

  • Manage special projects as necessary

  • Manage internal personnel on activities and/or projects


Qualifications



  • Strong organizational skills with ability to prioritize multiple tasks seamlessly and accurately

  • Eloquent written and verbal communication skills

  • Demonstrates proactive approaches to problem-solving with strong decision-making capability

  • Highly resourceful team-player, with the ability to also be extremely effective independently

  • Forward looking strategic thinker, who actively seeks opportunities and proposes solutions

  • Ability to work well under tight deadlines and respond to rapidly changing demands and fulfill efficient follow-ups.


 


 


Company Description

UPS and Battery Distributor


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Job Description


Loan Officer Executive Assistant


Administrative and Customer Service Supporting Loan Officer:


This is a remote work position with a considerable base salary, plus the potential for significant monthly bonuses.


TO BE CONSIDERED FOR THIS POSITION, APPLICANTS MUST READ THE ENTIRE ADVERTISMENT AND ANSWER THE SCREENING QUESTIONS IN DETAIL. THOSE WHO FOLLOW THESE INSTRUCTIONS WILL GET OUR ATTENTION AND A LIKELY INTERVIEW.


Fusion Home Loans, a joint venture in partnership with one of the largest mortgage operations in the Western United States, is seeking a person who has very high tactical loan knowledge and great customer service skills.


This position does NOT require you to generate business, but to help close the business that is being generated by the Loan Officer and the system at hand. Primarily, you will be researching loans, placing loans, following up with clients to obtain needed documentation, and obtaining signatures.


Fusion Home loans is a different type of entity compared with other lenders. Fusion Home Loans is a joint venture between a business incubation business for real estate agents and one of the largest and most respected mortgage operations in the country.


The joint venture includes Top Producing Real Estate Agents as stakeholders in the mortgage company. Our unique approach is to provide the very highest level of professionalism, education, rates and services specifically for these agents' clients whom they refer to us.


We have just started this new process and we have a significant amount of “Purchase” loans that we need help with. We anticipate, even when business slows down, because of our special arrangement, we will stay very busy and healthy, regardless of what happens in the marketplace.


The type of person we are looking for is very bright, hard-working, efficient, can work autonomously, does not need supervision, but is not afraid to ask for help when needed. We are only interested in someone who deeply cares about agent clients' experience and the experience of their clients. We want someone who strives to do the best possible and cannot sleep if they know they could have done better. We need someone who is willing to work over time and ensure things get done correctly and on time.


This person will be paid a base salary and have monthly bonus incentive pay based upon client satisfaction and number of loans closed. This could be one of the highest-paying jobs for someone who is not generating the clients or the sales.


This position does not require a license, but a license is desired.


Applicants must have a detailed and high level of knowledge of the loan products and we desire someone who has experience in a Loan Broker environment.


The Loan Company is Called Fusion Home Loans which one of the main partners of this JV is Fusion Growth Partners as listed below.


Company Description

We are a company of about 40 employees that have been in business for a few years. Everybody here believes in our mission to help real estate agents scale their business and believes in the company. We are now at a point that we want to grow nationally. We have a great group of people working hard for that goal and we are looking for very talented people to help us get there!!


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