Post a Job

All jobs

All jobs

Responsibilities & Necessary Skills:  

  • Self-motivated, working well under limited supervision

  • Strong spoken and written communication skills with a warm personality

  • Some experience in Food Service is preferred 

  • Experience in fast pace environment a must

  • Handling correspondence: phone, email, mail, fax

  • Managing office organization and filing systems

  • Recording information as needed

  • Greeting clients, visitors, contractors as needed

  • Proficient in Microsoft Office: Excel, Outlook, Word

  • Energetic and ready to help launch new businesses 

  • Performing general office clerk duties and errands

  • Helping create organizational systems in new office 

  • Coordinating meetings and events as necessary 

  • Maintaining supply inventory

  • Maintaining office equipment

  • Creating, maintaining, and entering information into databases

  • Experience with Social Media: Facebook, Instagram, TikTok, Twitter

  • Valid driver's license

  • Works well with a team and likes to share ideas

  • Detail oriented, follows instructions well, and asks questions when needed

  • Ability to juggle several projects at once and stay organized

  • General office duties to include cleaning & sanitizing

See full job description

We are hiring a Customer Service Representative to manage customer queries and complaints. You will also be asked to process orders, modifications, and escalate complaints across a number of communication channels. To do well in this role you need to be able to remain calm when customers are frustrated and have experience working with computers.

Customer Service Representative Responsibilities:

  • Maintaining a positive, empathetic and professional attitude toward customers at all times.

  • Responding promptly to customer inquiries.

  • Communicating with customers through various channels.

  • Acknowledging and resolving customer complaints.

  • Knowing our products inside and out so that you can answer questions.

  • Processing orders, forms, applications, and requests.

  • Keeping records of customer interactions, transactions, comments and complaints.

  • Communicating and coordinating with colleagues as necessary.

  • Providing feedback on the efficiency of the customer service process.

  • Managing a team of junior customer service representatives.

  • Ensure customer satisfaction and provide professional customer support.

Customer Service Representative Requirements:

  • High school diploma, general education degree or equivalent.

  • Ability to stay calm when customers are stressed or upset.

  • Comfortable using computers.

  • Experience working with customer support.

See full job description

This is a great job for someone looking for work in Administrative Assistant, Professional Caregivers, and Customer Service, so if that's you, don't hesitate to contact us! There is a terrific short-term temporary-to-full-time Administrative Assistant opening, so this might be right for you!


• Greet and assist visitors

• Provide detailed reports/follow-up to management

• Data entry into Raisers Edge

• Coordinate staff events

• Minute taking

• Provide support to outside events when needed

• Administrative projects when needed


• High School Diploma or GED

• 1+ yrs Administrative Assistant experience

• Superior written and verbal communication skills

• Experience in Advancement and/or Independent School environment preferred

• Excellent computer skills w/ Advanced Microsoft Office preferred

See full job description

The Tax Advisor Assistant must wear many hats. Your role is a combination of administrative assistance and tax accounting support. One must be able to work in or help run an office, as well as perform higher level functions, such as processing tax returns and maintaining databases.  Our Tax Advisor Assistant will need to be team-oriented but self-motivated and comfortable working alone on their part of the team’s work.  

Tax Advisor Assistant Duties and Responsibilities

  • Schedule appointments + Maintain Appointment/Tax Calendars

  • Create & Maintain Client Files per File Security procedure 

  • Copy, Scan, Fax, Email Docs as needed

  • Receive/Send mail, emails, calls and texts to Clients

  • Provide general overflow assistance to all managers when needed.

  • Prepare and assemble document packets and Client Folders

  • Provide Clients assistance, answer phones & greet clients * see Covid-19 note

  • Assist EA with New client onboarding 

  • Collection and data entry of client information into Tax Forms, Software Programs and Agency Interface Websites using Secure Processes

  • General Research on Policy topics, Public Records, and any other information required for best servicing of Firm Clients. 

  • Collect financial data from multiple sources; prepare reports or spreadsheets of the financial documentation. 

  • Assist in preparing and sending forms to, maintaining annual signed agreements for tax services and recording tax return status for all current clients

  • Handling sensitive and confidential information in compliance with all applicable IRS Regulations, Secure Act, SEC Regulations and Ethical requirements set by employer.

Tax Advisor Assistant Qualifications

A Tax Advisor Assistant must enjoy providing customer service to all members of society in a professional and sincere manner.  Professionalism and Confidentiality are imperative for success in the position. 


  • High-school Diploma or Equivalent Required

  • Associates degree / Certification in Financial, Business or Math field helpful

  •  Completed Math Course of Algebra or Above needed for success in role 


  • 1-2 Years Tax Preparation using software preferred

  • 1-2 Years Professional Office experience is preferred

  • Experience working with Confidential and Secure Files is a plus

  • Will need a basic understanding of the tax laws and regulations in order to perform this duty (or have the ability to learn them)

  • Experience working with a CRM (Customer Relationship Manager) program is a plus

  • At least 1 year using network drives and current digital file formats 


  • Excellent knowledge of Office Suite Software including Cloud Based Sharing-Ex:  Word Processing, , PDF Editors, Digital File Management    and Email Software/Clients

  • High attention to detail & excellent organizational skills

  • Dependability and a strong Work Ethic is expected - we all WANT to be here!

  • Highest level of client confidentiality and integrity is required

  • Problem solving and analytical skills are a must for this position

  • Calendar use and scheduling proficiency for meetings and Deadline compliance.

  • Ability to learn and use new software as software changes and updates are made

  • Ability to run multiple administrative and tax applications

  • Ability to provide data entry and research support in multiple forms and across multiple programs

  • Ability to research quickly, summarize information requested and anticipate use for current work outstanding 

Conditions of Employment

  1. Must be able to pass a background check with fingerprinting as required by Financial Industry regulations. (MWM covers all costs)

  2. Must sign Non-Disclosure agreement to preserve client confidentiality

  3. A skills efficiency test will be used for evaluation prior to interviews  


* Covid-19 safety: We take the safety of our team and clients very seriously. We are an “essential service”, and to maintain the quality of that service, we continue to work at our on-site office. 

  • Our office accessibility however is by appointment only and not open to the public. 

  • Contact-less document pick up and drop off system is in place for clients.

  • We maintain social distance measures within our office and all individual work stations are in excess of 15 feet from each other. 

  • We expect employees to perform self-symptom checks prior to coming into the office and have temperature checks on site. 

  • All team members are tested if they exhibit symptoms or experience contact-tracing exposure. 

  • Face masks are required and provided to team members (and the occasional client or service provider who must come in for short periods of time). 

  • Hand sanitation stations and Hepa air purifier are provided on site.     

See full job description


We are looking for a courteous, hardworking, and upbeat Part-time and Full time Front Desk/ Spa Attendant to join our team.  Our team understands that our clients expect a high level of service from us.  We also feel that quality of life and enjoying your work is important.  We truly care about each other, and the reputation and future of the business.

 This position is the first line of contact for any problems or issues for clients, and as the Client Relations Manager, ensuring that the environment is clean, tidy, welcoming, and efficient is a must.  This position is accountable for the appropriate and efficient booking of appointments and requires a knowledgeable person to communicate our brand of services and memberships on an expert level.  Commission is provided with all membership and package sales! 


* Answer Phones 100% of the time during business hours in a friendly manner.

* Provide tea/water beverage service to spa guests.

* Opening/closing procedures of the Spa.

* Maintain a clean work environment.

* Engage Clients in a friendly manner.

* Explain Products, Services, Membership, Packages.

* Book appointments accurately and efficiently utilizing sophisticated reservation software.

* Usher clients through their process, ensuring a delivery of five star standards every day.

* Mediate and resolve client issues.

* Process reservations.

* Learn about  products and services for client communications.


  • 2+ years in customer service.

  • Enjoy working with people in a positive team atmosphere.

  • Understand the value of working with a group of teammates.

  • Have a thorough knowledge of computer and scheduling systems.

  • Enjoy working on the computer and scheduling systems.


  • Multi tasking and organization, and understand that excellence is in the details.

  • Can handle multiple phones calls at once.

  • Fluent in English.

See full job description

We are hiring a Customer Service Representative to manage customer queries and complaints. You will also be asked to process orders, modifications, and escalate complaints across a number of communication channels. To do well in this role you need to be able to remain calm when customers are frustrated and have experience working with computers.

Customer Service Representative Responsibilities:

  • Maintaining a positive, empathetic and professional attitude toward customers at all times.

  • Responding promptly to customer inquiries.

  • Communicating with customers through various channels.

  • Acknowledging and resolving customer complaints.

  • Knowing our products inside and out so that you can answer questions.

  • Processing orders, forms, applications, and requests.

  • Keeping records of customer interactions, transactions, comments and complaints.

  • Communicating and coordinating with colleagues as necessary.

  • Providing feedback on the efficiency of the customer service process.

  • Managing a team of junior customer service representatives.

  • Ensure customer satisfaction and provide professional customer support.

Customer Service Representative Requirements:

  • High school diploma, general education degree or equivalent.

  • Ability to stay calm when customers are stressed or upset.

  • Comfortable using computers.

  • Experience working with customer support.

See full job description

We are in need of  a Customer Service Representative to manage customer queries and complaints. You will also be asked to process orders, modifications, and escalate complaints across a number of communication channels. To do well in this role you need to be able to remain calm when customers are frustrated and have experience working with computers.

Customer Service Representative Responsibilities:

  • Maintaining a positive, empathetic and professional attitude toward customers at all times.

  • Responding promptly to customer inquiries.

  • Communicating with customers through various channels.

  • Acknowledging and resolving customer complaints.

  • Knowing our products inside and out so that you can answer questions.

  • Processing orders, forms, applications, and requests.

  • Keeping records of customer interactions, transactions, comments and complaints.

  • Communicating and coordinating with colleagues as necessary.

  • Providing feedback on the efficiency of the customer service process.

  • Managing a team of junior customer service representatives.

  • Ensure customer satisfaction and provide professional customer support.

Customer Service Representative Requirements:

  • High school diploma, general education degree or equivalent.

  • Ability to stay calm when customers are stressed or upset.

  • Comfortable using computers.

  • Experience working with customer support.

See full job description

Independent Contractor Transcriptionists to transcribe recorded audio interviews and meetings of various topics. Work is done independently and must satisfy minimum quality scores and weekly production amounts. All work is done remotely at Independent Contractor's work location. 

Knowledge, Skills and Abilities:

Accuracy - Ability to transcribe clean and verbatim with 99% or higher accuracy.

Formatting - Ability to learn and adhere to High Fidelity's transcript formatting standards.

Ideal Candidates will have:

• Transcription training and experience.

• Experience with interview and focus group transcription.

• Ability to transcribe 30 min to 1 hour of audio per day.

• Minimum 70 WPM

Position Requirements 

• Transcribe in adherence to High Fidelity's formatting standards.

• Ensure all transcripts meet or surpass 99% accuracy.

• Provide responsive and proactive communication with office team.

• Submit completed jobs before or by the file due date/time.

• Work in accordance to established weekly production target amounts.

About the Job High Fidelity is a general transcription company headquartered in Minneapolis, MN. We serve video production companies, advertisement agencies, law offices, and education centers. High Fidelity has a customized work portal that allows at-home transcriptionists to select files, 24 hours a day, seven days a week. New business and annual growth have us looking to infuse our team with more top talent - dedicated professionals who take pride in their exceptional transcription speed and accuracy, and who have made transcription a specialization. 

Looking forward to hearing from you!

See full job description

 The front desk agent/night auditor is responsible for checking guests in and out, posting room charges, filing daily guest folios and organizing paperwork, balancing all charges for the day, answering phones, handling guest needs, helping other departments, getting breakfast started, preparing daily reports, communicating with all shifts, walking property and several other duties. The night auditor must be able to work independently and overnight hours. 

See full job description

Job Description

We are currently seeking a highly experienced Executive Assistant-Project Manager to support our division SVP’s. This is an important position for a tech-savvy forward thinker within a dynamic and rapidly growing organization. The ideal candidate will possess top-notch communication and organization skills to keep a very busy executive management team on track. Do you think “outside of the box”? Are you always one step ahead of the incredibly busy executive that you support? We are looking for someone who demonstrates strong initiative and has an undaunted approach to complex schedule management, briefing and problem solving. The role requires multi-tasking, organization, problem solving, decision-making, stellar communication, and balancing priorities in a fast-paced environment while utilizing the utmost discretion. Tasks include, but are not limited to, setting up meetings, overseeing ad hoc projects and scheduling, new hire coordination, expense reporting, arranging travel and other projects as needed, whether business or personal. We are looking for the right addition to our team with a “can-do” attitude who demonstrates enthusiasm, professionalism and integrity on a daily basis.


This is a great opportunity for the right, experienced assistant who loves owning and managing multiple projects and priorities. To be considered you must submit a cover letter explaining why you are the right applicant for this position and your salary expectations.


The Daily

· Schedule Management - Effectively manages SVP's everchanging calendar with the ability to prioritize and coordinate while having a thorough understanding of the stakeholder's role and contacts. Prioritize meeting requests and ensure schedules are optimized; balance business and personal meetings to ensure executive team is where they need to be smoothly and consistently.

· Meeting Management - Attend meetings and/or listens in on conference calls as needed to take notes, organize, and identify and follow up on any action items; schedule and manage meetings and/or conference calls, catering, making copies, coordinating shipping etc.

· Travel Management - Manages all domestic and international travel including flights, hotels, restaurants, group transportation which may require arranging complex itineraries; provide planned itineraries; process timely & accurate expense reports

· Relationship Management - Represents office with professionalism, efficiency and cooperation; acts as communication liaison between upper management, team and clients to ensure executive is always prepared to demonstrate credibility; maintains database of contacts as well as important personal milestones, coordinate gifting as necessary.


Essential Skills and Background

· Experience as an Executive Assistant to a busy SVP or CEO or similar, 5 years of experience within this type of role

· Type A Personality – assertive yet tactful professionalism with demonstrated ability to manage tasks effectively from start to finish

· Ability to demonstrate poise under pressure

· Has a thick skin and thrives on a challenge

· A hunger and desire to learn and a positive “can-do” attitude

· Highly proficient in Google G-Suite (Drive, Docs, Sheets, Hangouts) required. Fearless on video calls (RingCentral, Hangouts).

· Must be able to work a flexible schedule (overtime occasionally and some days remote, and some days in Irvine office as required)

· Must have excellent organization, communication, interpersonal skills and a tireless work ethic

· Ability to work with a wide range of personalities in a dynamic and fast paced environment

· A high level of integrity, professionalism and discretion in handling confidential information

Attention to detail, working through process flow management and clear communication are critical aspects to this role.

What We Offer:

  • Opportunity for career growth.

  • Competitive compensation package.

  • Benefits that become effective the first day of the month following your start date including:

  • Medical, Dental, Vision, Life and much more

  • 401K w/ 50% match up to a max employee contribution of 5%, Effective the 1st of the month following 30-days of employment.

Company Description

We know that great people are the key to great companies. We’re looking for intelligent, hard-working, passionate individuals that want to be part of something different, something amazing. We don’t wait for results—we produce them. And we’re looking to hire the hard-working, forward-thinking, big-dreaming professionals of the future to join our team.

See full job description

Job Description

Status:Full-time, Exempt
Schedule:M-F, 8.30a.m. 4.30p.m.This position will be required to serve as an on-call crisis management coordinator for crises involving IES Abroad students, staff and faculty and must be available to share responsibilities 24/7 along with other trained and qualified IES Abroad personnel.
Reports to: EVP & COO as CMT Coordinator and to AVP/Deputy General Counsel as Executive Assistant
Direct reports:None
Start date:ASAP
Location:Chicago, IL, USA

About us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations. Our goal is to rock the world of some 6,000 study abroad students every year.

From our headquarters in Chicago to our 120 study abroad programs in 30 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from diverse populations and provide more than $3 million in scholarships year after year. We are proud that our students are as diverse and exciting as the countries we study.

We're not ashamed to admit, we're a little bit obsessed with study abroad.

Summary of position:

The Executive Assistant and Crisis Management Team Coordinator will provide executive and administrative assistant support for the Executive Vice President, Chief Operating Officer and General Counsel ( "COO") and administrative assistant support for the Assistant Vice President & Deputy General Counsel ("AVP") as requested by COO and AVP, manage individual projects, schedule and arrange logistics of meetings and travel (domestic and international), assist with budget entries and management utilizing technology, process expense reports and work credit card statements, coding expenses, uploading legal and other vendor invoices for review and approval by the COO, maintain files, legal documents, records, contracts, and perform other duties as assigned.

This role will also help coordinate the improvement and implementation of IES Abroad's comprehensive crisis management plan and protocols. This includes coordinating the efforts of the CMT (Crisis Management Team) in response to international and domestic crises occurring in locations where IES Abroad and SAF have faculty, staff and/or students, coordinating employee training processes on CMT protocols and messaging processes, tracking on-site crisis management drills at IES Centers and logging them, scheduling the various Chairs and those who staff the CMT for messaging purposes, maintaining records concerning field trips and IES program dates by location, the collection of local and global crisis plans, assisting in after action reviews, monitoring world events where IES and SAF have students, and more.

Essential Job Responsibilities & Duties:

  • Schedules and organizes COO's legal, risk management and other presentations, coordinating and logging invitations, maintaining a database of attendees, creating PowerPoint presentations;

  • Maintains the COO's appointment calendar including without limitation planning and scheduling meetings, conferences, teleconferences, events and preparing materials for meetings;

  • Makes international and domestic travel arrangements, and prepare travel books and corresponding travel expense reports for COO, processing credit card statements and other bills;

  • Monitors, tracks and organizes data, reports and documents for COO and AVP from reporting departments and others;

  • Assists with maintaining the EVP & COO's departmental budget and forecasts online;

  • Organizes and maintains files and records;

  • Maintains confidential information, including without limitation correspondence, files, business and other strategies and plans, student information, employee information, financial information, and communications involving the COO and AVP;

  • Organizes meetings, records minutes when necessary and distributes minutes among meeting participants as requested by the COO and AVP (for foreign legal entities) in a timely manner;

  • Assists with preparation of materials and presentations as requested by the AVP;

  • Draft, edit, format and proofread letters and documents;

  • Assists with developing, maintaining and executing practical and effective crisis management solutions, preventive measures, directives, plans, protocols and policies;

  • Ensures all relevant parties and stakeholders are current to organization's response and recovery strategies through training, communication and other measures;

  • Coordinates, manages and participates in 24/7 CMT coverage of international crisis/crises occurring abroad with rotating Chicago staff CMT Chair members;

  • Is available 24/7 as needed to ensure full response with relief times pre-scheduled;

  • Tracks and submits reports, records and materials for the COO's continuing legal education and state registration requirements

  • Coordinates crisis response efforts of the CMT in responding to crises involving students, faculty or staff in the U.S. or abroad;

  • Liaises on an as needed basis with Center Directors and in-country staff to help coordinate local contingency plans and CMT response as incidents occur, anticipating and considering all variables in quickly-developing urgent situations;

  • Drafts and sends approved messaging in a crisis to key stakeholders (e.g., students, their parents, the study abroad coordinators on their home campus and others key constituents likely affected by a crisis);

  • Manages complex crisis management projects across multiple international locations including training development and presentations to senior management and staff;

  • Implements regular periodic reviews of local center crisis management plans and protocols;

  • Facilitates crisis management meetings and coordinates after action meetings and coordinates implementation of resulting action items for debrief and post-incident remediation process to completion, including writing down and tracking implementation of follow up and action items;

  • Performs other tasks or duties as assigned.

Experience & Qualifications/Skills:

  • 5+ years related experience in an Executive Assistant role for a Senior Executive

  • Relevant experience in global safety, crisis management/preparedness or risk management for a higher education institution, study abroad provider, governmental or non-governmental organization, and/or international business (preferred)

  • Experience in successfully coordinating and responding to international crises as part of a team (preferred)

  • Demonstrated knowledge and ability to provide crisis management response coordination in a complex organization (preferred)

  • Advanced proficiency in MS Office

  • Ability to compose correspondence and other documents from notes, discussions, dictation, or independently from knowledge of circumstances and policy

  • Excellent administrative and clerical skills

  • Extremely detail oriented

  • Able to maintain strict professional confidentiality

  • Able to work with minimal supervision, think independently and take initiative, and demonstrate excellent judgement

  • Knowledge and interpersonal skills to work effectively with staff, faculty, students, parents, and other relevant stakeholders

  • Excellent problem-solving skills

  • High level organizational proficiency and proven ability to meet deadlines

  • Excellent multiple-tasking and time management skills

  • Excellent written and verbal communications skills

  • Familiarity working with organizational budgets

  • Proven ability and sensitivity to work with many different cultures, locations and all levels of staff

EducationLicenses and/or Certifications etc.:

  • Bachelor's Degree

Physical demands:

  • Ability to remain in a seated position for the majority of the day (between 70% -100% of work time) in a workstation.

  • Ability to work for extended and continuous periods operating a computer, phone and other office equipment i.e., a calculator, copier, and computer printer (between 70% -100% of work time).

  • Need to occasionally move about office to access file cabinets from 10% to 15% of work time.

  • Ability to lift or move supplies, equipment, boxes, documents and materials weighing up to 40lbs from 10% to 15% of work time in office.

  • Must be able to communicate via phone, email and in-person with IES Abroad employees, and other individuals, for the majority of the day (between 70% -100% of work time).

Working conditions/Environment:

  • Must be available to coordinate and participate in 24/7 emergency coverage (by cell phone and email and other means).

  • Will be required to work beyond the office hours of 8:30am to 4:30pm, including nights and weekends, as defined by the needs of the position

  • Regular and predictable attendance is an essential function of this position.

  • Due to the open plan environment, this workspace may experience varying noise

  • The workspace is well lit but may not have direct natural

Fiscal responsibilities:

  • Responsible for following IES Abroad policies, including without limitation those relating to purchases and/or travel made via company credit card.

  • This position requires the ability to handle and process invoices, expense reports and IES Abroad credit card statements and reports, and to process them in a timely manner through the Doc-Link system in use at IES Abroad.

  • This position is also required to handle other financial needs of the COO and AVP in a confidential manner, as necessary.


This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. The duties above are not to be considered a complete list of duties and responsibilities assigned to this position.

Application Deadline:

Open until position is filled.

*Please note there is no relocation for this position. This position is based in Chicago*

How to Apply:

All applicants should submit an application including cover letter, resume and salary requirements by clicking 'Apply Now' at the right hand side of this page.

Please visit for more information about working at IES Abroad.

Equal Opportunity Employment:

The Institute for the International Education of Students, IES Abroad, is committed to a policy of nondiscrimination and equal opportunity for all persons, regardless of race, color, religion, creed, caste, gender, gender expression, gender identity, sexual orientation, disability, age, marital status, national origin or ancestry, ethnic origin, or veteran status in employment, educational programs or activities, and admissions. We are an equal opportunity employer and encourage applications from all qualified candidates. We treat people with respect; fully utilizing employee's abilities and promoting work force diversity.

Job Posted by ApplicantPro

See full job description

Job Description

 Looking for a self-motivated individual to;

  • Connect with incoming leads and deliver top-notch communication and customer service to all parties

  • Intake and assess mortgage applications

  • Answer and transfer phone calls

  • Maintain office tidiness and restock supplies

  • Assist in scheduling appointments and maintain calendar

  • Assist Manager with daily tasks

  • Make follow up calls

  • Create and distribute marketing materials to referral partners

  • Create posts and update social media and online platforms

  • Cultivate relationships with new referral partners 

  • Generate new business with referral partners 


Looking for someone with skills in; 

  • Communication

  • Sales 

  • Organization 

  • Technology / IT 


Prior experience working in real estate required (escrow office, mortgage office, real estate office, etc.)

See full job description

Job Description

EXCITING OPPORTUNITY to provide EA support to a Dynamic and Prominent CEO/Founder

Established Investment Advisory firm in Greenwich, CT

Looking for a sharp and professional EA with financial services experience.

Projects, heavy travel when he's back traveling, gatekeeping

Support Founder in maintaining smoothest possible transitions throughout the day

Full time role partially at the office and remote

Excellent Benefits and Bonus






See full job description

Job Description

The Student Senate for California Community Colleges (SSCCC) is looking for an energetic, organized, creative, results-oriented professional to fill the position of Executive Assistant to the Executive Director. The Executive Assistant should have the ability to constantly address requests from the Board and integrate this work into the Executive Directors schedule. The Executive Assistant will perform day-to-day administrative tasks including but not limited to:

  • Prepare material for meetings, take minutes of meetings, and generate reports on projects

  • Manage board reports, mass email updates, and support onsite board meetings

  • Assist with preparation of Board agenda and other meeting materials

  • Track assignments, document and follow up on key items

  • Prepare invoices and other fiscal documents

  • Process outgoing mail and distributes incoming mail, packages, and other materials

  • Assist with preparing quarterly reports

  • Maintain executives calendars and schedule travel and meetings.

  • Answer correspondence and composing letters

  • Manage email and internet communication between Executive Director, Board, and staff

  • Attend staff meetings and prepares notes for distribution to Executive Team

  • Manage Campaign Monitor and website maintenance

  • Order and inventory office supplies and services

  • Manage process for verifying eligibility for board membership

  • Arrange Board and staff travel

  • Perform other duties as assigned


Education and Experience

  • Associates degree required, Bachelors degree in a related field preferred

  • Three to five-plus years of Executive Assistant experience

Required Skills/Abilities

  • Strong interpersonal skills and the ability to deal effectively with a diversity of individuals at all organizational levels and provide a high level of customer service

  • Strong computer skills, with advanced knowledge of MS Word, Outlook, Excel, PowerPoint and Google Docs

  • Positive attitude, energetic spirit, and practical problem-solving ability

  • Detail-oriented with ability to prioritize projects and to work within deadlines and shifting priorities

  • Must possess excellent analytical, written and communication skills with the ability to operate in a fast-moving environment

  • Ability to set up and maintain administrative processes and systems and organize office

  • Diplomacy and tact essential in working with board members

  • High level of personal and professional integrity and ethics.

  • Willingness to work enthusiastically and patiently within constantly changing priorities

  • Demonstrated ability to plan and execute projects


SSCCC provides medical and dental paid at 100% for the employee. Paid holidays, vacation, and a competitive salary based on experience.

SSCCC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

See full job description

Job Description

Seeking a fast-paced, problem solving, enthusiastic, and polished Executive Assistant to work directly with a C-level executive at a prestigious Los Angeles based company. We are looking for someone who takes genuine pride in their work and is a master at juggling multiple projects. The ideal candidate is organized, proactive, and must be able to multi-task and work independently. This role is an opportunity to work at the highest level with an amazing team. 



  • Conduct daily check-ins to prep the executive for important meetings and stay on track

  • Serve as a liaison for external partners and internal teams

  • Manage internal and external requests on behalf of the team, providing effective communication throughout projects

  • Manage multiple calendars across time zones and plan seamless travel

  • Assist the executive on long-term operational projects and strategic initiatives

  • Collaborate with other assistants and departments to ensure nothing falls through the cracks

  • Coordinate and manage team events

  • Help build office efficiency and maintain effective responsiveness with all communications pertaining to administrative needs



  • 4+ years of experience in C-level support within professional/corporate services

  • Bachelor’s degree preferred

  • Poised, refined style of written and interpersonal communication, strong proofreading skills

  • Advanced skills with Microsoft Office (particularly Excel and PowerPoint)

  • Detail and deadline-oriented mentality

  • Ability to multitask and meet active and competing priorities

  • Must be able to stick to tight deadlines and maintain the highest level of discretion while protecting confidential information


Please submit your resume for consideration. 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.  You can use to collect and manage your references for free and share them with us or anyone else you choose.


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

See full job description

Job Description

Executive Enterprises has a CORE Foundation:

C = Collaborative

Builds and sustains strong, genuine relationships with people of all levels and takes positive steps to extend the network and cultivate connections.

O = Optimism

It is utterly reliable, always delivering on promises, and maintains the highest honesty and integrity standards.

R = Results-Driven

Acts strategically to exceed goals and has the ability to adapt to changes in process and execution.

E = Entrepreneurial

Constantly looking for and identifying actionable and thought-provoking opportunities for the company and executing them.



The Assistant Account Executive will work on the Marketing team, supporting the Account Executive, Account Supervisor, Management Supervisor, Account Director, and senior team members in day-to-day client business management. This role will lead the monthly campaigns, attend meetings, provide internal communications, and other assistance as needed.


Day to Day:

  • Work closely with sales and marketing managers to coordinate and strategize different advertising ideas to cater to the clients’ needs for campaigns.

  • Be up to date with new product knowledge and client acquisitions to successfully drive sales and achieve company goals.

  • Attend employee meetings and discuss overall company goals and sales performance

  • Advertise client’s consumer products to create hype around the product being sold

  • Use creative advertising and marketing techniques and strategies to develop an interest in the products for customers.

  • Interact with customers and assist them with any questions they have about product performance, pricing, etc.

  • Develop professional relationships with clients, customers, and office administration staff



Bachelor’s degree required (Business, Marketing, Or Advertising)


Skills and Abilities:

  • Strong character presence with self-confidence

  • Self-starter

  • Great organizational and time management skills

  • Strong attention to detail

  • Able to multi-task efficiently

  • Solid project management capabilities and presentation skills

  • Exceptional listening, verbal and written communication skills

  • Works well with team members to create the best possible work for our clients

  • Team-oriented and willing to handle multiple projects at one time

  • Self-motivated and ability to function in a fast-paced environment

  • "Willing” attitude; takes the initiative; eager to learn.

  • Proven relationship-building skills

  • Proficient in Microsoft Office


People from all backgrounds seeking full-time opportunities in the following areas are encouraged to inquire about our training program:

management, corporate management, management training, sales management, marketing management, brand management, team management, or market management


"Candidates who apply are encouraged to have reliable transportation to the Headquarters."

Company Description

We prefer to spend more time with the initial training process because we are expanding throughout the Northeast in 2020 and need to know who is capable of taking on larger roles here. We choose to promote individuals based on hitting specific qualifications because our CEO believes that the best employees leave companies due to corporate politics and seniority. We are confident that if you are a self-motivated person with great work ethic, we can get you to an upper level management role within 1-2 years.

See full job description

Job Description

Our client, a global strategic intelligence and advisory firm, is looking to hire a seasoned Executive Assistant with a proven track record to provide direct support to multiple executives in their San Francisco office. The ideal candidate will have extreme attention to detail, ability to work in a fast-paced environment while juggling multiple complex travel itineraries. They will be reliable, loyal, a team-player, a problem solver, multi-tasker, resourceful, incredibly personable and have the mentality that no task is too big or too small. 

COMPANY: Advisory Firm

POSITION: Executive Assistant to Team of Executives
LOCATION: San Francisco, CA
HOURS: 8:00am - 6:00pm with accessibility outside of hours
COMPENSATION: DOE + discretionary bonus

Responsibilities of the Executive Assistant to Team of Executives:

- Provide administrative support to approximately 2-3 Executives in all areas including day-to-day operations: calendar all meetings, file expense reports, coordinate all travel, and arrange anything else that needs arranging
- Provide daily status updates to Executives
- Be timely with all client/contact information and correspondence
- Develop and maintain strong relationships with EAs on client side
- Maintain a deep understanding of our Salesforce (SF) database and internal Intranet programs
- Work with the Executives to maintain SF data and ensure that the billing department has the information needed to ensure on-time and accurate billing
- Process expense reports for Executives’ American express corporate cards and cash expenses on time
- Provide ad hoc office administrative support

Requirements of the Executive Assistant to Team of Executives:

- Must have a Bachelor’s degree
- Minimum of 4 – 6 years of Executive Assistant experience out of a fast-paced, corporate environment
- MUST be comfortable using a Mac computer as these are the only computers in the office
- Possesses a willingness to and ability to learn quickly
- Tech savviness is a PLUS
- This is the second hire (additional hires in 2021), must be comfortable in this setting
- Verification of identity, education, prior employment, and references may be required

See full job description

Job Description

Searching for an executive assistant for Law Firm. Must be able to muti-task, work well under pressure, professional, polished, and able to handle any task presented to them.

8:30am-5pm Monday through Friday
Email salary requirement.

See full job description

Job Description

Executive Assistant/Jr. Account Executive at Insurance Firm in Morris County


Our client, a Morris County based insurance firm, seeks to hire a full-time Executive Assistant/ Jr. Account Executive.  This candidate will manage the company's day-to-day business development functions and serve as an inside sales/marketing representative by servicing assigned accounts and preparing proposals for new employee benefits and insurance/investment prospects.

This position is responsible for:

Answering Phones

Completing Daily Dictaphone

Drafting letters to new prospective clients & current clientele

Preparing illustrations for all insurance products

Reviewing all insurance applications and setting up medical exams

Using templates in Excel to prepare group health insurance proposals for current clients' annual renewals

Calling clients to review renewal proposal

Addressing changes to enrollment status/service issues/claim concerns and billing inquiries

Completing doctor searches for prospects and clients

Mail Merging lists and labels for mailings

Creating form letters and envelopes

Inputting, deleting, and adding address changes in ACT, our client management database system

Setting up all paper files in compliance with approved matter

Tracking all insurance licenses

Ordering office supplies


Ordering and sending out annual holiday cards

Preparing quarterly newsletter and tracking additions/deletions throughout the year
Participate as needed in ad-hoc projects

Knowledge, Skills, and Abilities:

Knowledge of financial institution products and services.
High level of proficiency in using Microsoft Office, including Word, Excel, and PowerPoint software required.
Excellent oral and written communication skills, with the ability to follow instructions.

Math Oriented.
Ability to establish and maintain effective working relationships with a diverse group of people.
Ability to prioritize and successfully manage multiple tasks and deadlines simultaneously.
Ability to be highly productive while working independently.

Possess professional appearance and demeanor


BA or BS degree
3 - 6 years' experience in a financial institution a BIG plus



Company Description

Our client is a Reputable and well-established firm.

See full job description

Job Description

We’re in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important messages to the broker, scheduling the broker’s meetings and trips, and systematizing information in the client databases. In addition, you’ll need to file paperwork and purchase office equipment and assist with other teams as needed. Applicants should be decisive, thorough, and excellent communicators. Ready to join the team? Send in your application today!Compensation:

$35,000 - $40,000


  • Function as the main point contact for the principal broker

  • Convey messages to broker that were received through phone calls, emails, memos, or reports

  • Support the real estate office as needed with other assistant duties

  • Work side by side with broker assisting in the execution of brokers duties

  • Assist broker with recruiting efforts

  • Maintain office website

  • Act as office liaison to title, mortgage, inspection, and home warranty companies

  • Maintain a high-minded positive, "It's my pleasure!" attitude


  • Able to effectively communicate to clients and other team members in a timely manner

  • Possesses discernment for working with confidential information and tight deadlines

  • 2+ years experience as a personal assistant, office manager, or related position

  • Accustomed to navigating computer software such as Microsoft Office and MLS

About Company

Real Estate Brokerage with 4 offices in Northern Virginia and operating in the DMV. We are an international brand and have been in the top 500 brokerages in the country consistently every year. We are looking to grow our footprint and need like-minded individuals to grow with us and prosper. We are a forward thinking, tech focused, customer/agent centric company.

See full job description

Job Description

Part Time Personal / Executive Assistant (20 Hours Per Week)

Our CEO is in need of a personal/executive assistant to help him handle business tasks and personal tasks. Pineapple is a multi-million dollar company that creates brands in the health and wellness space and is based in New York City.

Here is what he is looking for in his own words..

Please keep in mind that due to Covid, this position does not require you to report to an office and can be virtual.


Experience researching, evaluating and hiring other professionals to help me. (Cleaning lady, electrician, painter, personal organizer, computer repair technician etc).


Logistics for trips (both business and personal). Researching, booking, confirming and modifying plane tickets and hotels, including factoring in usage of credit card points


Helping plan trips, vacations and events for my personal life. This would include researching, booking and confirming travel options, hotels, activities.


Researching, booking and rescheduling restaurant reservations. This might sometimes be for a special event that’s further out or a larger event with a lot of people. This has also become more complicated given recent events and so I need more help. Hopefully you feel confident using the best apps to find the best options either based on availability or location.


Party planning help including booking DJs, bartenders and renting / coordinating delivery of audio equipment and other party rental items.


Need help often finding and selling clothing and home goods on 2nd hand sites like Facebook marketplace, Offer Up, Craigslist etc


Picking stuff up or dropping it off to or from my place. Typically I might need to grab something from out in Brooklyn or some elsewhere and that sucks an hour out of my day.


Help shopping. Occasionally need something specific from a clothing store or a store than cannot deliver.


Would be hugely helpful if you’re local to coordinate deliveries when I’m not in town, help re-order house supplies (paper towels, soap, liquor, etc) I’m out of or running low on and just taking a pass through my home to organize anything that's out of order or water the plans


Occasionally helping the designer I work with on my home research items he’s looking for. Usually this takes up a lot of time for me. He might say “look for options for vintage bar stools on etsy” or something like that and give me a direction to go.


Personal finance stuff: keeping track of my monthly spending, paying bills, making sure my roommates pay me for their share of the rent and that a monthly summary of their share of utilities is sent out. Helping maintain or increase my credit score (no experience needed).


Cleaning my inbox multiple times per day. Unsubscribing from newsletters. Setting up folders and filters so that repetitive or useless notifications never hit my inbox.

Learning enough about what's going on in my work life that some emails can be archived or even responded to without notifying me.

Help scheduling meetings. I typically like to tell people when I’m free rather than shoot them a Timetrade link which can be an annoying thing to ask high level people to do.

Managing my calendar. I use a weird system where I have a large Google Doc text file that shows all my “to do” items and meetings for the week. This system is NOT good for recurring meetings. You would help me set up my calendar for the week on Sunday nights and can manually enter all my weekly recurring meetings.

Research. I need a lot of help doing research on supplement ingredients and on potential spokespeople for my brands. I also need a lot of help finding the right PEOPLE. For example, finding a good videographer.

Remembering to follow up with people when I forget. Keeping track of my projects so that if I forget you can remember

Checking Skype and other messaging platforms to make sure I’m not missing any important messages

Online reputation management - seeing what sites are saying what or where my contact information is being posted and in relation to what and trying to modify or remove it.

Updating me with a daily summary each day to keep me in the loop

Solid references
Experience being trusted with important information (credit card information, email logins, personal home key, etc)
Experience working as a personal / executive assistant
Strong Gmail experience
Experience using Google Apps
Experience using apps, websites to find and book restaurants, hotels and flights
About to help me best utilize a personal assistant to maximize my free time
Ideally local to New York City - I could make exceptions for an especially talented person who is not in New York and is coming in at the right price

Company Description

We create innovative health supplements and brands combined with strong partnerships and unique stories.

Today, people want products with purpose and relationship with people, not just an object. By knowing the person behind the product, they know what they believe in and why it matters.

How We're Different
We combine new Pineapple Products with unique partnerships. These partnerships have included influencers, doctors and personalities who have a unique story to tell about health.

We make sure our Pineapple Products and the stories behind them are unique, inspiring and cannot be found anywhere else - this is our advantage. We pride ourselves in making products we’d buy ourselves but can’t find on any store shelf. Products we know other people would love too, if they only existed.

See full job description

Job Description


Account Coordinator / Marketing Coordinator

Sparling Instruments is seeking to hire an Account and Marketing Coordinator. The role will entail

1) Serving as the primary liaison to one of Sparling’s key customers ensuring that this customer has a single point of contact at Sparling to ensure all needs are met.

2) Oversee and Coordinate Sparling’s Marketing Programs during our 100th Anniversary year including

a. Periodic tailored email blasts regarding our products and technical capabilities.

b. Managing and improving our on-line footprint.

c. Managing and improving our SEO efforts.

d. Organizing, upgrading, and creating product data sheets (paper and electronic) for our products.

3) Other projects and tasks as they arise from time to time.

4) Other Administrative and clerical duties including accounts payable and accounts receivables tracking.


Key skills and experience:

1) Excellent written and verbal communications skills required.

2) Excellent quantitative skills required, with experience in MS Excel.

3) Highly organized and detail oriented - many of the projects will require detailed program management.

4) Experience in B2B online media methods.

5) Knowledge of desktop publishing software.

6) Knowledge of WordPress or other web creation software packages a plus.

7) Experience with search engine optimization (SEO).

8) Strong independent work ethic.



Bachelor’s degree from an accredited four-year college/university

Company Description

We have been a leader in fluid flow measurement for over 100 years. From our factory and design center in Southern California, we deliver flow meters to meet our customer's lead times and technical specifications, solving their flow measurement needs for municipal and industrial environments. We are known for our rugged and robust flow meter designs that yield long lasting products that have low total cost of ownership.

See full job description

Job Description

We are seeking a high-level Executive Assistant/Personal Assistant to provide support to the Founder and CEO of a national real estate franchise. You will be expected to schedule meetings, respond to emails on your Executive’s behalf, attend meetings and take notes, coordinate travel, handle social media accounts and delegate tasks to other managers.

You will be incredibly instrumental to this organization and will have access to highly-confidential information, which means this CEO needs someone he can trust – someone who wants to grow with him and help scale the business as they continue to grow and expand and tap into international markets.

The Role: Executive Assistant/Personal Assistant to CEO

The City: Dublin, CA (Remote for now)

The Money: Competitive Base + Benefits + Perks (Unlimited PTO!)

The Company: An established yet progressive Real Estate Franchise. Promotes from within!

The Culture: Fast-paced. Professional. Growing. Team-oriented. Buzzy. Work-life balance.

The CEO: Ambitious. Genuine. Sincere. Caring. Direct. Involved in multiple ventures. On-the-go. “Every minute matters.”

The Ideal Candidate: Hyper-organized. Loyal. Smart. On-the-ball. Responsive. Efficient. Proactive. Confident. Comfortable self-managing. Strong written communication skills.

The Day-to-Day: (75% EA & 25% PA)

  • Manage the inbox, triage emails, and ghostwrite on his behalf.

  • Manage the calendar (always in back-to-back meetings). 

  • Optimize his workflow and make his days efficient so he can get home to his family.

  • Manage the CEO’s social media presence (one account): comment on posts, accept friend requests, post photos, etc. 

  • Coordinate light travel (and work his same hours, wherever he is). 

  • Order lunch when he’s in back-to-back meetings.

  • Act as the liaison between the CEO and other managers and delegate tasks as needed.

  • Push business priorities forward by keeping a pulse on the CEO’s priorities.

  • Sit in on team meetings, take notes, address action items and keep people on task.

  • Serve as the gatekeeper to ensure the CEO’s time is protected and spent wisely.

Within this role, YOU will have a seat at the executive table. YOU will be valued. YOU will have a voice. If this is the EA role you’ve been waiting for, submit your resume and we’ll handle the rest!

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For Internal Use: #LI-KL1

See full job description

Job Description

Wanted: Full Time - Experienced Office Manager - for CPA Firm

(This requires employee to come into employers office:  Job is in East Round Rock)

Job will begin immediately as soon as appropriate candidate applies

Our firm offers a friendly, non-smoking, proper business dress code required
with added earnings potential through bonuses.

Local company in need of the right person to join our team

** Knowledge and Experience in "Basic Income Tax Preparation" would be helpful, but is NOT required.
** Completion of a recent "Individual Income Tax Preparation course"
** Completion of any college Accounting courses is NOT required
** Previous work experience for CPA firm

Local company in need of the right person to join our team

Applicant MUST be VERY detailed oriented & good with numbers
Duties will include, but not limited to the following:
* Quick Books - REQUIRES: 3 Years experience in both A/R A/P Input
* Prepare various, small clients bookkeeping, including basic adjusting journal entries
* Quick Books - Must be knowledgeable in creating AR invoices posting AR payments
* Prepare Bank Reconciliations Manually and in Quick Books
* Set up clients bookkeeping in Quick Books
* Knowledge of basic accounting terminology to communicate with CPA
* Knowledge to reconcile payroll & prepare corrected payroll forms such as 940, 941, TWC, W-2's, 1099-Misc

* Microsoft Office Excel - Intermediate, must know basic formulas simple link formulas
* Microsoft Office Word
* Microsoft Office Outlook
* Online Internet Access
* Type by touch - Minimum 45 WPM - Sorry but no "Typewriter Pickers" please
* 10 Key Adding Machine - by Touch
* Answer 1 Phone Line
* Setup & organize new client folders
* Download data from website
* Open & Sort & process Incoming Mail for various companies
* Scan & Archive Old Client Files in PDF format
* Scan & Save - Current year tax documents during tax season

Very detailed oriented
Very organized
Good listener
Be able to verbally articulate thoughts & questions in complete sentences
Ability to take concise, written notes, for various assignments, for your own future reference
Punctual and reliable
Happy dealing with juggling several projects at one time
Self-motivated and self starter
Eager to learn
Professional, ethical, and friendly - Our clients pay us for services, so they MUST like you
Great interpersonal skills - Our clients pay us for services, so they MUST like you
Willingness to learn call clients by names and build relationships
Must be a team player

Bonus could be earned during tax season. (Details during interview)
Two weeks vacation
Paid Holidays
PLUS Simple SEP retirement

Competitive Compensation will be offered, based on your experience & knowledge.


2) EMAIL SUBJECT LINE "Office Manager"
5) FULL NAMES OF 4 WORK REFERENCES and which job they are related to and

TO BE CONSIDERED FOR THIS JOB, please EMAIL ALL of the items listed above.

Must be able to work in fast-paced, deadline driven environment with strong attention to detail and have the ability to work on multiple clients and meet deadlines.

Company Description

A well established CPA firm is looking to hire an Office Manager/ Executive Assistant with Bookkeeping Skills to perform a variety of administrative and clerical tasks. Duties include providing support to the firm owner and clients, assisting in daily office needs and managing the owners general administrative activities and personal projects.

We are a small firm, so instead of a 401K plan, we offer a Simple SEP retirement plan

See full job description

Job Description

Executive Assistant to CEO - FACE Amusement & Hospitality Group

Johnson City, TN
Full-time, Excellent Benefits, Annual Bonus and Incentives 

Looking for a fun place to work to showcase your talents?

With over 30+ years arcade/adventure business experience, FACE Amusement and Hospitality has owned and operated upscale attractions and boutique arcades, thrill rides, and food and beverage locations that create fun experiences!

Our Core Values:
    Faith: being confident in one another
    Attitude: responding positively regardless of circumstances
    Consistency: doing what is expected every day
    Excellence: pursuing my personal best

Learn about us at

We offer:
• Medical, Dental & Vision Insurance
• Vacation
• Paid Floating Holidays
• Sick Days
• Annual Performance Bonus
• 401K with Matching Contributions
• Gaming & Local Attraction Perks
• Fun Environment to Excel
• Advancement Opportunities


  • Assists in the coordination of administrative functions for the CEO and members of the Executive Team.

  • Assess the needs of the CEO and Executive Team and responds accordingly.

  • Organizes multiple calendars, screens emails, and sets reminders as needed.

  • Creates, maintains, and enters information into databases.

  • Composes and proofreads emails, contracts, meeting notes, reports, and prepares presentations.

  • Creates itineraries and makes arrangements for travel.

  • Schedules meetings, conferences, and calls, and creates/distributes agenda and printed materials.

  • Assists with logistics of events and new business openings.

  • Coaches direct reports and ensures ongoing professional development.

  • Handles all aspects of personnel management for direct reports.

  • Adheres to all FACE Amusement policies and procedures.

  • Handles contracts and other miscellaneous administrative tasks.

  • Build strong relationships at all levels of the organization. 


  • Bachelor’s Degree in Business Administration, or closely related field, or proven equivalent experience required.

  • Minimum of 5 years’ experience in an executive level administrative role.

  • A high level of demonstrated proficiency skills with Microsoft Office suite of products.

  • Ability to always ensure confidentiality and handle company and executive information discreetly.

  • High attention to detail and an expert level of written and verbal communication skills.

  • Able to use independent judgement, critical thinking, and decision-making skills to proactively solve problems.

  • Have superior organizational skills while meeting ever-changing priorities and deadlines.

  • Must have a strong analytical discipline.

  • Able to work successfully in a collaborative team environment.


Administrative Ability                                                     Intuitive

Judgement & Decision Making                                       Organization 

Analytical Skills                                                              Attention to Detail

Discretion                                                                        Diplomacy


NOTE:  This position description is not intended to be all-inclusive. Team Member  may perform other related duties as required.

Background Screen Required

Equal Opportunity Employer

See full job description

Job Description

A Prominent Healthcare Foundation is searching for a dedicated Executive/Program Assistant to join their outstanding team on a long-term temp basis. You will be working with internal teams on successfully performing program initiatives, grants management, and administrative support. The ideal candidate is an outgoing and forward-thinking individual who is excited to work in a collaborative environment. If this sounds like you, we’d love to chat.

This position is fully remote.



  • Act as the right-hand person to the Chief Talent Officer for all administrative tasks

  • Collaborate with executives, team members, and other program associates on support tasks

  • Manage complex executive schedules and calendars

  • Organize and schedule high-level meetings and conference calls

  • Draft correspondence and produce meeting materials and presentations

  • Process expense reports and internal documents

  • Manage the grant process – maintain grant records, track project timelines, and troubleshoot any grant-related issues

  • Follow through on special projects and conduct research as needed



  • 3+ years of relevant experience assisting Executive with extensive schedule management

  • Background in nonprofit, foundation, government, or university a plus

  • Advanced knowledge of Microsoft Office, Salesforce, and Zoom highly preferred

  • Phenomenal calendar management and multitasking skills

  • Expert communicator with strong attention to detail

  • Proactive, positive attitude, and team-oriented workstyle

  • Adaptable and calm nature towards changing expectations and priorities

  • Ability to think quickly on their feet


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use to collect and manage your references for free and share them with us or anyone else you choose.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

See full job description

Job Description


The National Equity Project Executive Assistant position is an opportunity for an experienced person to contribute to the efficiency and impact of the organization by providing support to executive team members and to fundraising and development efforts. This full-time role will primarily support the Executive Director in a wide variety of administrative, operational and organizational tasks.

The Organization

At the National Equity Project, we believe that every child has the right to a quality education, and we support people to become the leaders who make good on that promise. Our mission is to transform the experiences, outcomes, and life options for children and families who have been historically underserved by our institutions and systems. We strive to build culture, conditions, and competencies for excellence and equity in districts, schools, classrooms, nonprofits, and communities. We work with leaders in different sectors, including schools, districts, foundations, government agencies and other nonprofit organizations.

Key Facts.

  • Established: 1995 (formerly known as the Bay Area Coalition for Equitable Schools)

  • Employees: 28

  • Annual Budget: $8M

  • Website:

The Position

You will be the steward of the Executive Directors time and responsibilities, so that she can focus more fully on driving strategy and impact.

You will help build and maintain strong relationships with NEPs funders by supporting grant proposals and reports, managing grant reporting deadlines and improving NEPs grant reporting processes, tools and systems.

You will contribute to and support internal, organizational initiatives that help nurture and evolve our organizational culture, by providing strong, proactive administrative and operational support.

You will help NEPs Board of Trustees stay updated and engaged in our work by supporting Board meetings and communication, so that they may continue to fulfill its fiduciary responsibility and remain a strong thought partner and champion for our organization.

You will cultivate, nurture and contribute to a team and organizational culture that prioritizes relationships amongst team members, enables collaboration and creates a sense of belonging.

Your Time Allocation.

  • Executive Director Support: 60%

  • Grant Tracking and Management: 20%

  • Internal Initiatives Project Administration: 10%

  • Individual & Organizational Learning: 10%

Your Team.

  • You will report to the Managing Director, Finance & Operations for day-to-day support.

  • You will work most closely with the Executive Director, Finance & Operations team and Communications team.

Your Location.

  • San Francisco Bay Area preferred, but open to fully remote


This role is a fit if you...

  • Have a proven ability to effectively work and collaborate across differences, including race, gender and culture, and willingness to engage in honest conversations about challenging topics such as racism and systemic oppression

  • Have 5+ years experience effectively coordinating a variety of difficult, technical administrative functions, at a level requiring extensive independent decision-making within established rules, policies, and procedures, on behalf of an executive leader

  • Have experience or have strong interest in writing grant reports, responding to grant proposals and managing grants

  • Are an exceptional communicator, able to be authentic, succinct and clear in corresponding with different audiences

  • Are proficient with common office software programs including Microsoft Office, GSuite, Zoom and video conferencing, and a variety of web-based platforms


Compensation: $70,000 - $80,000 annual salary + benefits (medical, dental, vision, retirement plan, voluntary short-term disability & life insurance)

The National Equity Project is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage people from historically underserved communities and groups to apply, and welcome your application even if you do not meet every one of the above requirements.

See full job description

Job Description

Our growing Real Estate office is looking for a high-energy, detail-oriented, full-time Administrative Assistant to provide superior coordination of the front desk duties utilizing superior customer service, computer skills and professionalism. They should possess exceptional attention to detail and accuracy and be able to work in a fast-paced environment. Real Estate experience is a plus but not required.

This high-energy, detail-oriented, professional will be responsible for performing tasks to efficiently run the front desk environment by performing the a variety of responsibilities with confidence.


$35,000 - $55,000


  • Build, implement and manage all systems for clients, lead generation, database management and back office support

  • Coordinate marketing events and client activities

  • Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)

  • Act as a liaison between clients and agents

  • Participate in company-provided training sessions

  • Create and maintain an operations manual that documents all systems and standards

  • Be the first point of contact in handling customer inquiries and complaints

  • Provide concierge level customer service to clients and customers

  • Work with all preferred vendors, including professional photographers, contractors, etc.

  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies


  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills

  • Have excellent attention to detail and high-level accuracy with documents

  • Concerned with doing things the right way the first time

  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities

  • Ability to assess, prioritize and act quickly

  • Learning based and solution oriented

  • Deadline driven and extremely organized

  • Open to new ideas and systems

  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

  • Excellent verbal and written communication skills

About Company

Our company is ranked in the top 1% of real estate sales in the world. We are one of the fastest-growing real estate organizations in the Northern Virginia, DC, Maryland region. This opportunity will not only help you focus on your strengths, but it will also give you the opportunity to earn your financial freedom. Leadership opportunities will present themselves to the right candidates.

We have successfully doubled our business each and every year and are looking for the right candidates.

See full job description

Job Description

Position Overview

Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Agent's Executive Assistant - State Farm Agent Team Member (Bilingual Spanish). We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential.


  • Establish customer relationships and follow up with customers, as needed.

  • Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.

  • Maintain a strong work ethic with a total commitment to success each and every day.

As an Agent Team Member, you will receive...

  • Simple IRA

  • Group Life Insurance Benefits

  • Salary

  • Paid time off (vacation and personal/sick days)

Compensation: $20,800 plus bonuses


  • Excellent interpersonal skills

  • Excellent communication skills - written, verbal and listening

  • People-oriented

  • Organizational skills

  • Self-motivated

  • Detail oriented

  • Dedicated to customer service

  • Ability to multi-task

  • Bilingual - Spanish required

  • Associate's degree or higher preferred

If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process.

This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents’ employees are not employees of State Farm.

See full job description

Job Description

  • 5+ years of experience supporting a C-Level individual or a high profile public figure

  • Bachelors Degree Required

  • Proficiency with calendaring, travel arrangement (including international), expense reporting, creating presentations, drafting emails, etc.

  • Comfort level with all levels of individuals (including board member)

  • Extreme respect for confidentiality and proprietary information

  • Honest, reliable, dependable, timely individual who knows this is a 24/7 job

  • Works really well with others.

  • Knowledge of Google Suite is a huge plus

Company Description

VIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry.

See full job description
Receive Executive Assistant jobs in in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy