Reporting to the nationally recognized Executive Director, the Director of Finance (CFO) is an integral member of the senior management team. The chosen candidate will be responsible for taking on a leadership role in financial decision-making that affects BayLegal and will provide strategic financial input to senior management. While keenly overseeing the overall accounting process, the ideal candidate is skilled at the strategic financial level, and also able to mentor the accounting team on the more tactical deliverables of audits, budgeting, and GAAP and will play a key role in developing and implementing financial procedures to improve and maintain the financial health of our firm. BayLegal has approximately 150 employees and an operating budget of over $21 million. BayLegal’s finance department is staffed by five experienced accountants in addition to the Director.
Location: This position is based in our Central Support Office in Oakland. See COVID19 Remote work.
The Director of Finance & Administration has the hands-on responsibility for the day-to-day planning, implementing, managing and controlling all finance-related activities, and include the following:
· Supervise and support a highly experienced accounting team.
· Maintain accounting systems providing adequate controls over revenues, expenses, assets, and liabilities, and in accordance with Generally Accepted Accounting Principles as applicable to 501(c)3 organizations.
· Serve as a liaison with the Audit /Finance Committee of the Board of Directors providing financial reports and information on a timely basis.
· Manage the annual budget preparation process in co-ordination with the executive director and the senior management.
· Develop cost allocation plan and indirect cost rate.
· Oversee the month-end closing and preparation of financial statements.
· Prepare and present financial reports to the senior management, the audit/finance committee and coordinating presentation of financial reports at the Board meetings.
· Manage grants compliance and contract billing, analyzing variances and communicating with appropriate management staff.
· Ensure financial compliance requirements from all funding sources, including monitoring visits from funders.
· Supervise the processing of the in-house payroll and filing of the payroll tax returns.
· Manage cashflows and monitor aging and collection of accounts receivable.
· Coordinate and prepare work papers and schedules for the annual audit, including the required state and federal reports and filing of the tax return, Form 990.
· Evaluate and maintain relationship with banks and investment firm. Oversee investments and cash management.
· Administration of BayLegal’s 401-K retirement plan, year-end audit and preparation of Form 5500
· Negotiate equipment leases, oversee vendor relations. Ensure that procurement policies and procedures are followed for major purchases.
· Evaluate and place appropriate insurance coverages and manage the renewal process.
· Other duties as assigned by the executive director.
COVID-19 remote work: Due to the COVID-19 Pandemic, all BayLegal employees are currently working remotely from home. While BayLegal has implemented detailed health and safety protocols to minimize risk of exposure and have an evolving plan for reopening our local offices, we anticipate remaining primarily remote at least throughout the rest of 2020. All employees are expected to be able to primarily work remotely from home until BayLegal determines it is safe to reopen offices. All employees are issued BayLegal computers, provided with appropriate supplies and BayLegal covers reasonable work-related expenses. BayLegal has implemented and continues to explore additional technologies to make working remotely as efficient and connected as possible. All employees receive flat-rate monthly amounts to cover the use of personal IT equipment, including internet, and home office use.
Requirements/Qualifications about the successful candidate:
· A minimum of bachelor’s degree in Accounting, MBA preferred, CPA required.
· A minimum of 10 years of broad financial experience in a non-profit organization with multiple funding sources. At least 5 years of supervisory experience. Experience within a legal services organization a plus.
· Successfully passing a background check.
· Demonstrated leadership and team management.
· Excellent written and oral communication skills, with ability to be detail oriented.
· Strong personal work ethic and ability to organize time, manage diverse activities, and meet critical deadlines with minimal supervision.
· Strong interpersonal skills and an ability to work collaboratively with a dynamic team
· Curious and self-directed with an ability to anticipate what needs to be done
· Ability to simultaneously manage multiple projects while maintaining a firm grasp of individual project details
· A commitment to fostering inclusivity and equity, as well as humility when working with clients and colleagues at the intersection of multiple identities, including race, ethnicity, gender identity, sexual orientation, socio-economic status, immigration status, religion, physical and mental disability, and/or limited English proficiency.