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Job Title: Development Administrative Assistant

Location: Concord CA

Classification: Non-Exempt Regular Full Time with Benefits

Reports to: Office Manager

Annual Salary: $36,000 – $38,000

AGENCY OVERVIEW:Lutheran Social Services of Northern California is a non-profit agency providing services in supportive housing.

MISSION STATEMENT: LSS of Northern California's mission is to promote stability and honor the dignity of those we serve by providing supportive housing services that lead to self-sufficiency. LSS envisions that our communities have hope, stability, and a path to self-sufficiency.


POSITION DESCRIPTION: The Development/Administrative Assistant (DAA) reports to the Development Director, providing essential assistance in attaining the annual financial goals of the organization. The DAA is a strong writer with excellent computer skills who assists the Development Director by supporting and implementing of the LSS’s fund raising activities and operations. The DAA also has strong administrative skills and supports the Administrative Office Manager with daily operations of the Concord Administration Office.

QUALIFICATIONS: Successful candidate is a highly organized self-starter with strong time management abilities to meet critical deadlines while juggling competing priorities.


  • Ability to write clearly and concisely and edit copy for clarity and grammatical accuracy

  • Ability to work well in teams and use direct communication to express needs and priorities with

  • Strong initiative and self-starter with follow-through

  • Attention to detail, especially in editing and proofreading

  • Must maintain professional appearance and demeanor and remain calm and professional in stressful situations

  • Punctual, reliable, accountable

  • Must have good people skills and a positive attitude when communicating about LSS and its work

  • Comfort and experience dealing with numbers and elementary math

  • Ability to effectively communicate with people at all levels and from various backgrounds (including: staff, consumers, volunteers, donors, etc.)

  • Experience with databases. Extra points for Raisers Edge or other complex donor management system.

  • Strong knowledge of Microsoft Office Suite

  • Bachelor’s degree, one year fund-raising experience or office experience preferred

  • Must be able to speak, read, write, and understand the primary language(s) used in the workplace

  • Ability to travel within Bay Area and Sacramento

  • Ability to work nights and weekends as needed for events, donor meetings and Board meetings

  • Successfully pass a Criminal background and DMV check

KEY DUTIES

Under supervision of the Executive Office Manager or Development Director, the Development Administrative Assist is responsible for the following duties.

Donor Communications


  • Assist with writing, editing and laying out Grace at Work newsletter, print and electronic

  • Work with DD in developing content and then formatting e-mail marketing for appeals, events, stewardship and advocacy using Constant Contact or other email marketing program

  • In conjunction with DD, maintain social media presence on relevant utilities, including Facebook, Twitter and Instagram.

Grants Administration


  • Assist DD in researching opportunities, writing and editing proposals and reports. 

Congregation Relations


  • Assist DD and DA in outreach to congregations for speaking, holiday gift drives, welcome baskets and in-kind donations.

Advancement Services


  • Become proficient with the Raisers Edge NXT donor database and input data, access reports or donor lists as needed.

  • Process gifts and grant payments, including bank deposits.

  • Coordinate with DA to ensure timely acknowledgement of gifts.

Fundraising


  • Assists as needed in planning, execute and track annual campaign 

General Administrative


  • Front desk reception duties

  • Prepare daily deposit logs

  • Maintain office filing for A/P & timesheets and other projects as needed

  • Matching checks with invoices and preparing checks for mailing

  • Pulling backup documentation for invoicing

  • Maintaining AB12 spreadsheet

  • Record in-kind gifts in tracking binder

  • Process mail daily and make post office runs

  • Maintain office supplies

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently is required to use hands to hold objects, writing instruments, or files; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms, to use a computer and smell. The employee must occasionally lift/or move up to 20 pounds. Specific vision abilities required by this job include ability to read, close vision, distance vision; color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the ability to see, review and share the organizations secure electronic and physical files with other program staff; the incumbent will also have access to the organization’s and other highly confidential information. Because of this, the employee must have the ability to perform the job at the location of the assigned program or field office(s).

The employee frequently will be required to travel to locations within the regional areas of LSS. This may require standing in lines, walking up and down stairs, and traveling to multiple destinations on any given day. While performing the duties of the job, the employee may occasionally work outside in weather conditions, is exposed to vibration while driving a car.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Lutheran Social Services is an Equal Opportunity Employer


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Company: Lutheran Social Services of Northern California

Job Title: Accounts Payable Clerk

Location: Concord

Classification: Permanent Full Time

Reports to: Accounting Manager

Hourly Pay: $23-$25 plus comprehensive benefits DOE

Agency Overview:

Lutheran Social Services of Northern California is a non-profit 501(c) 3 agency providing services in supportive housing and money management, with program offices in San Francisco, Sacramento, Stockton and Concord.

Position Description:

Responsible for Account Payable functions including processing invoices, check requests, and check runs using ABILA software, as well as processing expense reports and procurement card expenditures. After 2-3 months, position will include some payroll responsibilities. Requires strong communication and problem solving skills. Must be able to work independently.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable and legal accommodations may be made to enable individuals with disabilities to perform essential functions.


  • Minimum two years of experience with Accounts Payable tasks required. Payroll experience a plus. Nonprofit or government fund accounting a plus.

  • BS degree in Accounting or related field. Directly relevant experience in lieu of education will be considered.

  • Computer experience with PC compatible machines, software including MS Word, Outlook and MS Office preferred. Moderate knowledge of MS Excel is required. 10-key by touch.

  • Non-profit/Govt. Fund accounting software experience preferred.

  • Demonstrate excellent professional, organizational, and communication skills.

  • Demonstrate maturity in handling HIPAA and other sensitive information.

  • Ability to work as a team member with a strong commitment to collaborative work.

  • Strong attention to detail & accuracy.

Core Competencies:


  • Maintain a strength-based perspective.

  • Provide diverse services to diverse people.

  • Treat others with respect and courtesy, striving for open and honest working relationships.

  • Maintain high ethical standards when dealing with others.

  • Demonstrate good judgment and common sense.

Duties:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.


  • Ensure timely and accurate payment of all check requests and invoices

  • Review and reconcile expense reports and procurement card expenditures and enter expense data into accounting software.

  • Review procurement cards against bank records and correct errors as needed.

  • Processes all check requests, invoices and vendor credits in accordance with company policies and internal controls.

  • Prepare authorized checks for mailing or distribution.

  • Review coding on all check requests and invoices; resolve coding issues with appropriate Office Manager/Program Manager in a timely manner, usually within a few days.

  • Work with vendors, property managers, etc. in resolving problems.

  • Provide daily A/P reports to Accounting Manager or Controller/CFAO.

  • Maintain vendor relationships in accordance with payment terms.

  • Recommend and help implement ongoing process improvements.

  • Able to multi-task, and to perform sensitive transactions and internal control requirements.

  • Demonstrate understanding of accounting principles, including debits/credits, standard account reconciliations and journal entries.

  • Contribute to team projects as requested; attend team meetings and participate fully.

  • Perform other duties as assigned. 


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 Bay Area Rescue Mission has two open positions for a Resident Assistant (RA). Both positions are part-time, approximately 22 – 28 hours per week. The RA position is working with our male guests within Men’s Services/Ministries. The RA position ensures the safety and well-being of our guests and residents and is one of relational ministry, interacting with our shelter guests and program residents to offer biblical encouragement, hope, support and accountability. The right candidate will have a heart for ministry with those who currently struggle with brokenness, and the ability to compassionately but firmly come alongside, offering hope and life transformation through Jesus Christ. Must be a grounded Christian, team player, have a teachable spirit, have good organizational skills, be computer literate and good written and interpersonal communication skills.

The Bay Area Rescue Mission (BARM) is a non-denominational Christian ministry located in the heart of Richmond, CA. The right candidate will meet our Qualifications For Employment and Statement of Faith, which are available for viewing at http://bit.ly/BARMjobs along with the full job description for the position. Qualified and interested applicants should submit their resume and salary requirements to AngieC@BayAreaRescue.org


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Job Title: Case Manager Youth Services 

Program: MiCasa Transitional Housing Program

Location: Concord, CA

Annual Salary: $17.00-$18.50

Classification: Full-Time with Benefits

Shift: Weds - Thurs 10 AM - 6:00 PM / Fri - Sun 4 PM - 12 AM

AGENCY OVERVIEW: Lutheran Social Services of Northern California is a Non-Profit agency providing services in supportive housing, case management and money management.

PROGRAM OVERVIEW: MiCasa is a two year transitional housing program for young adults who are homeless who have emancipated from foster care. Supportive services are provided to promote self-sufficiency and wellness. The program utilizes a strength-based approach, helping participants rely on and increase their internal resources and linking them to supportive relationships and resources outside themselves.

QUALIFICATIONS:


  • Maintain a strength-based perspective.

  • Provide diverse services to diverse people.

  • Treat others with respect and courtesy, striving for open and honest working relationships.

  • Maintain high ethical standards when dealing with others.

  • Demonstrate good judgment and common sense.

  • BA or BS degree from an accredited college or university, preferably with a major in a behavioral science, and/or 2-3 years experience in the human services field.

  • Ability to work with clients from diverse social and ethnic backgrounds.

  • Professional experience working with clients who are in or who have emancipated from the foster care system.

  • Professional experience working with clients who have AOD dependencies, mental health diagnoses, and/or domestic violence histories.

  • Ability to access community-based services and to collaborate with other service providers.

  • Good writing and analytical skills.

  • Strong organizational skills.

  • Ability to work independently, make effective decisions and utilize supervision as needed.

  • Ability to work collaboratively in a team setting.

  • Ability to multi-task and set priorities

  • Must have a valid CA Driver License, current registration and required insurance in accordance with California Vehicle Code requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skills, and/or ability required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Provide case management to ten emancipated foster youth living in a shared housing setting.

  • Support the development of client-focused treatment plan

  • Provide initial and ongoing client assessment.

  • Provide crisis intervention, referrals, and collaborative consult with any service providers working with client.

  • Work with clients to establish case plans that address critical needs such as education, employment, mental health and AOD treatment, and budgeting.

  • Maintain up-to-date, accurate written case files for each client, including case notes, treatment plans, quarterly summaries and other program reports and assessments, as well as other record keeping as required by the agency.

  • Attend housing services staff meetings and program meetings.

  • Serve as a role model in guiding clients and facilitating appropriate behavior regarding relevant skills, self-care, personal interaction, social relationships and constructive time management.

  • Other duties as assigned by the Program Manager.


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