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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel

Competencies

The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.

Attributes

The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence

Passionate

Collegial

Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.


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Job Description


 


IMPEC Group has an Immediate Career Opportunity!


We are seeking a highly organized and responsible Bilingual English/Spanish Clerical/Admin Assistant - Floater to join our growing company. This position is a Temp to Permanent hire for a Maternity leave. Primary role and duty for this position will be to assist in being a back-fill at various accounts. You will primarily be stationed at our Santa Clara HQ but as needed you will need to fill in at certain locations anywhere from San Jose to Palo Alto.


The Role:


As a key member, you will perform a variety of routine, entry-level, clerical office functions in support of day-to-day clerical/office or department work units. Includes typing, filing, data entry and record keeping, operating office equipment, answering phones and/or operating computers. Receive, sort, and route mail. Stuff, seal and stamp envelopes. Sort, staple, collage and hand deliver materials. This job requires accuracy and attention to detail.


Key role components:


Responsibilities:


· Answering phones


· Accurate typed correspondence (emails, letters, etc.)


· Scanning, filing, incoming and outgoing mailings


· Special projects


Requirements:


· Clear/concise verbal and written communication skills along with excellent attention to detail and follow through


· Must have the ability to set priorities and complete multiple tasks, follow direction


· Work independently and as part of a team in a fast-paced environment.


· Bilingual English/Spanish a MUST


 


Must be PC and Internet proficient and be skilled in Microsoft Word, Excel and Outlook


 


If you are interested in learning more about this opportunity, please contact Iris Velasquez directly at 650-336-7027 or email at ivelasquez@impecgroup.com



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