Available shifts: 11am - 3pm, Monday thru Friday
Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.
Espresso experience preferred!
Opportunities for professional growth & management available!
Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!
Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.
The Position: Studio Assistant
As Studio Staff you will help with the multiple classes that Wheel House has to offer!
Studio Staff must be able to do the following:
Skills We Look for:
Preferred but not Required
Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.
Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office. You will join the Pro Bono team, supporting the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation).
Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.
Program and Position Overview
Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.
Primary Duties and Responsibilities
Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.
Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;
Update staff phone and email directories monthly.
Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.
Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.
Oversee calendars and schedules on behalf of organization leadership.
Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.
Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.
Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.
Compose and distribute program and organization communications, as appropriate.
Act as a liaison between Hamilton Families staff and building management, IT support, and other
contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.
Manage the data entry of the vehicle fleet software system
Order business cards for new hires and re-order business cards as needed.
Order office supplies for the administrative office weekly.
Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.
Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.
Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.
Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.
Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.
Other duties as assigned.
Qualifications, Skills and Abilities
Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.
Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.
Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).
Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.
Exceptional organizational and time-management skills; able to successfully meet deadlines.
Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.
Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.
Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.
California Driver’s License required.
Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.
TB (tuberculosis) clearance and documentation required post-offer.
Criminal background check and fingerprint imaging required post offer.
Compensation and Benefits
Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-
advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.
Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.
Time off: HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.
Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!
To apply, please click the blue "APPLY" button above or below.
Please attach your resume and a brief letter of interest.
No faxes or phone calls.
Hamilton Families is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance
Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Diverse candidates encouraged to apply.
Busy SF family of six seeking highly organized Family Assistant for home organization, logistics, errands, support with school-at-home, driving, planning, research, travel, etc. College degree required.
Seeking a highly organized, take-the-initiative kind of person who is excited about working with a busy family and creating solutions for logistical issues and complications.
To apply, please send a brief email (5 sentences max) explaining why this job description is a good fit for you.