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“All Jobs” West Hollywood, CA
Jobs near West Hollywood, CA “All Jobs” West Hollywood, CA

Job Description


Administrative Assistant position, Temp-hire, $17-18/hr. at International Trading Company. After training, candidate can partially work remotely. (1-2days/week in the office)


 


 


Requirements of the Administrative Assistant:



  • Accounting background or accounting related degree

  • Bilingual in English and Japanese is a big plus, but not required

  • Proficient in MS Excel and Word

  • Strong with numbers

  • Accounting experience is a good plus

  • Good communication skills


 


Responsibilities of the Administrative Assistant:


Assisting HR and Accounting department for the followings;



  • Maintaining internal records, which may include preparing, issuing and filing company documentation

  • Manage inventory/purchasing/requisition for office /kitchen supplies and services

  • Review/process overhead monthly bills for accounting department

  • Light IT support, be liaison with IT department/vendor

  • Assisting in company event planning and preparing


 


 


 


Employment Type: Temp – hire


Schedule: Monday – Friday, 9:00am – 5:00pm


 


 


 


Administrative Assistant, Admin, HR, Accounting, Accounting Assistant


 


Company Description

For over twenty years, TriCom Quest has been a leader in the employment consultant industry, providing staffing services for both employers and job seekers, at virtually every level - from entry to executive. Our service spans the United States, providing placements for a broad range of companies, including those headquartered in the Pacific Rim with satellite offices within the United States. Yet what makes us stand out from the employment "crowd" is our service. Whether you're hiring employees or in search of a job, TriCom Quest is committed to quality service, from the very first handshake to placement, and beyond.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Must be able to speak Vietnamese 


Company Description

We are a termite and fumigation office centrally located in the San Gabriel Valley. As the name implies we deal with everything having to do with termite control.


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Job Description


 


Description


Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. No instruction on routine work, general instructions on new projects.


 


Essential Functions:


•         Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.


•         Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.


•         Takes minutes.


•         May perform desktop publishing.


•         Uses a variety of software to compose letters/prepares reports for executive/manager review.


•         Maintains confidential department files and records.


•         Maintains manager/executives’ calendar; arranges meetings, conferences and travel itineraries.


•         Screen’s telephone calls/visitors refer to appropriate staff member.


•         Interprets policies and procedures in response to inquiries.


•         May provide information to top level management, Board Members. etc.


•         Reviews/screens manager/executives mail, researches issues and provides recommendations.


•         May provide training/direction to other non-exempt personnel.


 


Basic Qualifications:


•         Minimum three (3) years of secretarial/administrative or comparable experience.


•         2-year degree required; 4-year degree preferred.


 


Additional Requirements:


•         Advanced writing, reading and arithmetic skills required.


•         Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.


•         Strong customer service skills required to communicate effectively with all levels of management internal/external.


•         Initiative and analytical ability to research and prepare reports.


•         Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).


•         Proficiency in MS Word & MS Excel must be demonstrated through testing.


•         Word processing speed: 40 wpm required.


Must be able to work in a Labor/Management Partnership environment.


Company Description

RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada. For nearly two decades, RemX has specialized in the recruitment of office support, finance and accounting, contact center, information technology and engineering professionals. Using its proven "Exact Match" methodology, RemX matches qualified talent with the right job opportunities on a temporary, contract, contract-to-hire and direct hire basis.


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Job Description


Administrative Assistant - Personal Lines Insurance


LBW Insurance & Financial Services, Inc. is looking for an experienced Administrative Assistant for our Personal Lines Department.


LBW is the largest independent full-service Insurance Agency in the Santa Clarita Valley area. We are a boutique agency that provides a very high quality, high touch level of service to our Clients and we are looking for the right person to join our terrific team.


Basic Functions:


Responsible for assisting the Personal Lines Dept. in their day to day responsibilities. Complete tasks as assigned by staff members in a timely manner.


Essential Duties & Responsibilities:



  • Issue certificates of insurance

  • Pull policies from carrier website to attach into our Agency Management System (AMS360)

  • Process policy changes

  • Review renewals for changes or increases

  • Process incoming mail

  • Assist the account manager team with customer service as needed.

  • Able to prioritize projects and tasks while remaining productive and professional

  • Assume other job responsibilities as assigned


Qualifications:



  • Prior Insurance experience is a plus!

  • Minimum 3 years in Office Administration

  • Ability to communicate effectively, both verbally and written

  • Detail oriented

  • Very Proficient in Word/Excel/Outlook

  • Knowledge in data-based Agency Management Systems (AMS360) helpful but not required, will train

  • Computer savvy

  • Dependable

  • Must be well organized

  • Able to multi-task

  • Must demonstrate sound judgment, outstanding decision, problem solving and analytical skills

  • Can work in a fast-paced environment

  • Team Player

  • Have good attendance


We offer a great working environment, competitive salaries, a matched 401K plan and an excellent Benefits package.


Our normal work hours are 8:30 am to 5:00 pm Monday - Friday with a 1-hour lunch.


Company Description

LBW is the largest independent full service Insurance Agency in the Santa Clarita Valley area. We are a boutique agency that provides a very high quality, high touch level of service to our Clients and we are looking for the right person to join our terrific team.


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Job Description


Express Employment of North Los Angeles is currently recruiting for a wide range of administrative roles (receptionist, accounts payable, accounts receivable, data entry clerks, bookkeeping, customer service, sales support, sales assistant). If you have experience in an office setting then this is the perfect opportunity for you!

Responsibilities:
• Assisting customers via phone and email
• Updating customer/client database as needed
• Professionalism and great presentation skills required
• Schedule appointments and events
• Greet and assist onsite guests
• Perform all other administrative tasks as assigned



Qualifications:
• Previous experience in an office setting
• Bilingual is a PLUS!!!!
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Punctuality is a MUST!!!!

Skills Required:
• Familiarity with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Quickbooks experience is a PLUS
• Ability to type 45+ WPM

Schedule: Mon-Fri, 8:00AM to 5:00PM


Hourly Pay: Depending on experience

Are you "SERIOUS" about wanting to work?? If you have experience in any of these areas, enjoy this type of environment and you're ready to say "YES" when we call you ....you need to call us right away! Always remember that when going for a job interview to dress appropriately..."you only get one chance to make a first impression...first impressions are the lasting impressions".


 


Company Description

Join the largest privately held staffing firm on your employment search! Our positions vary from permanent, temporary, contract, and evaluation hire. We offer a variety of exciting opportunities in manufacturing, accounting, technical, and other professional fields. To view some of our current opportunities, visit https://www.expresspros.com.

Express provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

***We will consider for employment all qualified applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance***


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description


 


Receptionists needed in the San Fernando Valley, Burbank and Glendale area!


 


We are looking for a stellar receptionist to manage and help our team! We are a company that manages high end marketing products for companies of all types!


 


Job Duties:


·• Answering telephones, direct calls, and provide general information to callers


• Availability to work a schedule of 8:00AM – 5:00PM


• Impeccable oral and written communication abilities and strong interpersonal skills


• Outstanding customer service skills


• Excellent organization skills and ability to efficiently handle multiple projects in a fast-paced environment


• Demonstrated reliability and a “can do” attitude


• Proactive in identifying and solving problems a plus


• Proficiency in MS Office


 


Pay: $15.00-$18.00 hour! DOE


 


Don’t miss this opportunity – apply online at www.expresspros.com and submit to Glendale office or send resume with “Receptionist/Admin” in the subject line!



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Job Description


We are in immediate need of a Administrative Assistant to work for a footwear company located in South El Monte, CA. The position starts at $15/hr and has a schedule of Monday thru Friday: 8:30am to 5:00pm.


Job Duties:


· Answer inbound phone calls, answering inquiries or passing them to the appropriate person


· Interact with customers on the phone and via email


· Process online requests received from owners, property managers and tenants


· Troubleshoot issues with tenants, knowing when to escalate to management


· Assign and manage work orders to vendors, including follow-up on existing work orders


· Handle incoming emails quickly and efficiently


Qualifications:


· Must pass a post-offer background and drug test


· Experience with inbound/outbound calls


· Excellent computer skills and typing skills (40WPM)- must know MS Office (Word, Excel, PPT)


· Excellent written and verbal communication skills, with attention to detail


· Other duties as may be assigned


Company Description

Staffing Solutions goal is to consistently provide our clients with value-added service which will enable them to achieve the highest level of success and profitability.

Our executive staff members have over twenty years of experience leading the industry's premier staffing organizations. Our broad expertise encompasses;

LIGHT INDUSTRIAL
CLERICAL
PROFESSIONAL
PAYROLLING SERVICES
DIRECT HIRES


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Job Description


 


We’re seeking bright, talented, creative people with passion to join our growing team—the kind of people who see opportunity in the face of challenge and who enjoy a fast-paced, team-centered work environment. If you are energetic, quick, have strong communication skills, great at multi-tasking, and can demonstrate the skills necessary to thrive in a fast-paced, challenging environment, we’d like to hear from you.


Position: Part-Time Executive Administrative Assistant to Chief of Staff & 3-Star Michelin Chef


Location: Los Angeles area


Salary: $15- $18 per/hour


 


Responsibilities:


- Assisting on the day to day operations


- Perform General administrative and clerical functions


- Communicate with business partners, clients and vendors


- Organize files, maintain contacts


- Manage daily scheduling


- Assist with various projects


- Compile and prepare reports and presentations as needed


- Coordinate meetings and events


- Book and arrange travel


- Assist with various projects


- Prepare Expense reports


- Perform all other related duties as required


 


Qualifications:


- Associate or Bachelor Degree required, strong GPA


- Must be extremely resourceful with a can-do attitude that thrives in a fast paced environment


- Handle confidential and sensitive information with discretion


- Ability to meet new challenges with an open mind and an optimistic response


- Excellent organization and communication skills, professional but friendly image and demeanor


- Very detail-oriented, highly organized and able to multitask


- Strong computer skills


- Proactive, problem-solving and analytical thinking skills


- Demonstrates ability to prioritize and manage multiple assignments



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Job Description

F/T Medical Assistant position available for Experienced Medical Assistant who can multi-task and rotate between Front and Back Office.
Our medical office is seeking well qualified; detail oriented Medical Assistant who possess the follow qualities:
-excellent interactions with patients
-able to take patient medical histories
-detail oriented
-good communicator
-focus on patient care
-able to work with multiple MDs; RN and PAs
-ability to work in a fast pace environment
-ability to travel between local offices
-professional attitude
-team attitude
EXCELLENT SALARY AVAILABLE FOR QUALIFIED CANDIDATE

Company Description

Our office seeks to find the best RN with initiative to provide excellent patient care.
We have multiple offices in the local SOCA area.
Work with multiple MDs in surgical setting with the state of the art medical facilities
Excellent opportunity for qualified candidate


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Job Description


In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.


Job Responsibilities:



  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.


  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


Qualifications:



  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience



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Job Description


Construction industry experience a plus.


We are a 45 yr old concrete and asphalt paving company In the South Bay that is looking for a qualified assistant for our administrator.


daily resoonsibilities involve But are not limited to the following items:


Bilingual a plus.


Quikbooks a plus.


Phone skills must be top notch.


Capable of providing compatible support for our administrator.


Data entry skill is a must.


Ability to job cost a plus.


This job is in a very casual setting with informal structure in the office.


 


 



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Job Description


We are seeking a Direct Hire Administrative Assistant 55-60K to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Will support multiple partners 

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Must have 2 years of experiene working in an Accounting Office 

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification.


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Job Description


Our company is seeking an Administrative Assistant to support the Fleet Department in the operations of our Walnut CA, office. We are looking for an individual who is efficient and a team player. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.


Roles, responsibilities and required skills



  • Updating Drivers Licenses, Vehicles Registrations and Vehicles Gas usage

  • Assist with receipts, bills, invoices, statements, and checks

  • Operate office machines, such as computer, fax and copier

  • Run local company errands

  • Maintain logs for gas usage

  • Stationary ordering

  • Prepare and modify documents including correspondence, reports, drafts, memos and emails

  • Preparation of Purchase Orders

  • Provide assistance to Higher Management as required

  • General clerical duties to include:

    • answering phones

    • data entry

    • making copies

    • filing (electronic and hard copy)



  • Performs other related duties as required and assigned

  • Attention to detail with high degree of accuracy

  • Strong organizational skills

  • Ethical standards and professionalism

  • Computer and technology skills

  • Ability to multitask

  • Clean drivers license


Qualifications and Education Requirements


· High School diploma or higher


· Working knowledge of Microsoft Office Suite


Preferred Skills


· Bilingual – English and Spanish


· Vehicle experience or Knowledge


Additional Notes


A background check, including drug testing, is required for successful employment.


Company Description

Our Story
Founded in 2002, Turn Around Communications Incorporated (TACI) has grown to be an industry leader, providing a range of telecommunication contracting services. From engineering to deployment, Turn Around Communications has earned a reputation for delivering exceptional service to our customers. We are a trusted partner to the largest telecom, internet, cable, and wireless providers in the country. The reason is simple - we deliver. Our teams are lead by industry veterans with decades of experience in all sectors of the telecommunication industry who value a commitment to quality service.

Our Mission
Our business is built on the shared values of our customers. We always hold quality, integrity and reliability as guiding principles in our success. We recognize that while low prices are important, so is dependability. We insist that our teams deliver the complete package everyday. That is our mission. The ever increasing demand for high-speed data has led to unprecedented opportunities in the broadband industry. At Turn Around, we are uniquely positioned to help our customers take advantage of these opportunities. We offer a variety of services, at a value that few others can match for services ranging from engineering, to FTTX constructions, through installations and maintenance.


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Job Description


Administrative Assistant


 


We are a team of comprehensive financial services professionals headquartered in Encino, California. With two distinct companies under one roof, a business management multi-family office and an investment advisory firm, we are able to provide one-stop, seamlessly coordinated financial services such as business management, tax preparation and planning, accounting and bookkeeping, wealth management and financial planning. For more than 45 years, our Firm has been providing peace of mind and financial well-being to high profile creative talent.


 


We are seeking a perceptive, multifaceted professional to join our team as an Administrative Assistant.  The dynamic professional, having prior administrative experience, will handle the mailroom operations, document management and administrative functions. A successful applicant will be trustworthy, professional, analytical, detail oriented, computer savvy, organized and service oriented.   


Critical Success Personal Attributes and Strengths



  • Excellent organizational skills with a bias towards efficiency

  • Excellent judgment, poise, and professionalism

  • Keen ability to work independently, show initiative, and take ownership while understanding the importance of collaboration & teaming

  • Practices superior time management. Able to re-prioritize tasks and support teams based on frequently changing needs

  • Enjoys communications, event planning and social media projects

  • Demonstrates winning Social Customer Service techniques such as empathy, patience, advocacy, and conflict resolution


Duties and Responsibilities:



  • Mailroom operations

  • Document management – sorting and scanning

  • Office maintenance - order office and kitchen supplies

  • Guest hospitality

  • Schedule and coordinate meetings for Partners and staff

  • Prepare agenda for monthly staff meetings

  • Plan and coordinate special events such as celebrations, charitable activities and training sessions

  • Birthday notifications – staff & clients

  • Provide backup coverage for the receptionist as needed

  • Community outreach programs

  • Assist with social media functions

  • Assist with special projects as needed

  • Track and enter Partners’ billable time in time management program

  • Prepare documents and correspondences for Partners and staff as requested

  • Various task as needed


 


 


Qualification Requirements:



  • 2+ years of administrative experience

  • Strong organizational and administrative skills

  • Detail-oriented with strong analytical and problem solving, critical thinking, interpersonal, and verbal and written communication skills

  • Proficiency in Microsoft Office and data management software. Experience with TEAMS is preferred.

  • Displays in-depth knowledge and understanding of social media platforms, their respective participants (Facebook, Twitter, Instagram, YouTube, Pinterest etc.)


**Must include a cover letter with your resume.



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Job Description


A leading biotech firm is looking for an Administrative Assistant to provide direct support to the Medical Affairs Director on a long-term contract. This role requires impeccable attention to detail and the ability to multi-task as you act as the departmental gatekeeper, oversee ever-changing calendars, and ensure office operations flow smoothly. You will also prepare meeting materials, facilitate correspondence, process expense reports and assist with on boarding new hires. An enthusiastic, organized candidate with a background in administrative support will thrive in this role.


 


Responsibilities:



  • Sort and prioritize internal and external email correspondence

  • Track and organize follow-up items to ensure completion

  • Prepare meeting itineraries, presentations, and minutes

  • Prepare and review expense reports for multiple team members

  • Manage complex calendars and scheduling, including travel arrangements

  • Interact cooperatively and professionally with senior staff and fellow executive assistants to provide back-up assistance as needed

  • Act as a liaison with IT and HR to assist with on boarding new hires

  • Perform other duties as required


Qualifications:



  • Bachelor’s Degree highly preferred

  • 3+ years of experience in an office or corporate environment, ideally within biotech or life science

  • Proven proficiency in MS Office, especially Outlook and Excel

  • Proven communication skills, both written and verbal

  • Discretionary when it comes to confidential information

  • Adaptable, well-organized, and self-motivated


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.  We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


Administrative Assistant with Accounting Skills needed for an electrical contractor company in Signal Hill.


This is a temporary to hire position paying $17-22/hr depending on experience.  Hours are Monday through Friday 8:-00 AM - 5:00 PM.   Dress is business casual.


Individual will be assisting the Accounting Department with Collection calls approximately 25% of the time as well as filing lien notices.  Calls and follow up will be to contractors, HOA & Property Manager companies as well as to private owners of commercial properties In addition, will be assisting the CFO and CEO with reports and special projects as needed.


Ideal candidate will have the following:



  • At least 2 years of experience as an Administrative Assistant.

  • Some Accounting Background, ideally with Accounts Receivables.

  • Comfortable with making Collection Calls to businesses.

  • Strong computer skills especially in Word, Excel and PowerPoint.  With Excel, individual needs to be comfortable with creating spreadsheets and entering formulas and formatting columns and rows and moving cells.  With PowerPoint, individual should be comfortable creating presentations.

  • Quickbooks is a plus, or another accounting software.

  • History of excellent attendance

  • Flexible to jump in and assist where needed.



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Job Description


ACCEPTING APPLICANTS IMMEDIATELY!


DON'T MISS OUT ON THIS GREAT OPPORTUNITY!


PrideStaff, a multi-year award winning national staffing firm, is seeking an Administrative Assistant for a very well-established company in the Torrance area. We are looking for employees who have customer service background, great communication skills, positive attitude, follows through with work assignments and is a quick learner.


This is a Full-Time position


Job Responsibilities


As an Administrative Assistant, you will be responsible for answering calls, providing follow-up as needed, communicating with the customer service manager, providing notes, taking potential orders and helping resolve customer requests.


Additional responsibilities for the Administrative Assistant will include:



  • Maintain good rapport with customers.

  • Provides excellent customer service at all times

  • Ensures positive experience via communication skills (both written and verbal) as needed

  • Coordinate and assist in product requests with corresponding staff members

  • Provide follow-up on incoming requests, orders or questions.


Job Requirements



  • 6 months or more of Administrative or Customer Service experience, including heavy phone application

  • Must have strong organizational and communication skills both written and verbal

  • Must be able to multi-task

  • Completion of High School or equivalence


 


Company Description

PrideStaff is the only nationwide commercial staffing firm in the U.S. and Canada with over $100 million in annual revenue to earn Inavero’s prestigious Best of Staffing Diamond Award six years in a row highlighting exceptional client and talent service quality. PrideStaff was founded in the 1970s, has over 80 offices in North America and the headquarters is located in Fresno, CA. With over 40 years in the staffing business, PrideStaff provides the resources and expertise of a national firm but integrates the spirit, dedication and personal service of an owner operated entrepreneurial firm.


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Job Description


 


Administrative Assistant


 


Ajilon is currently seeking an Administrative Assistant with 2 or more years of experience for a full-time job at an exciting entertainment company in Beverly Hills, CA. This is a contract-to-hire role that offers the opportunity to work with a growing and dynamic organization within the film and media industry.


 


This role entails providing complete administrative support to internal departments while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize clerical tasks, stay organized in a fast-paced environment, and communicate clearly as they will play a major part in the success of the office. If you are looking for a new and exciting place to work – apply online today!


 


Responsibilities:


 


· Calendar management and scheduling


· Meeting and event coordination


· Data entry, file management and clerical support


· Mail duties and assisting other departments as needed


· Maintain office documents using Microsoft Word, Excel and Outlook


· Perform other tasks and functions as assigned to provide support to other team members and internal departments


 


Qualifications:


 


· Experience working in a corporate environment


· College degree preferred


· Ability to work independently and as part of a team


· Personable, proactive, and able to work in a fast-paced environment


 


Skills:


 


· Strong attention to detail


· Ability to effectively multitask


· Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook


 


Experience:


 


· 2 – 4 years of recent Administrative experience in a corporate environment


 


Compensation:


 


$15.00 - $20.00 USD per hour


 


Work Hours:


 


8:00am – 5:00pm, 40 hours per week


 


To learn more about this administrative job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the Ajilon website.


 


 


Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records.


Equal Opportunity Employer/Veterans/Disabled


To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.ajilon.com/candidate-privacy/



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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Update Website

  • Answer inbound telephone calls & customer care emails

  • Monitor toner fulfillment

  • Handle outbound toner shipments

  • Import and attain meter readings

  • Develop and implement an organized filing system


Qualifications:



  • Previous experience in office administration or other related fields

  • Proficiency in Adobe & Microsoft Office

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


Administrative Assistant Accounting
Los Angeles, CA
3 months contract
Job ID 2020-4830


Solugenix is assisting a client, a prestigious health insurance company, in their search for an Accounting Associate II. This is a 3-month contract opportunity based out of Los Angeles, CA.


Qualifications:



  • High School Diploma/or High School Equivalency Certificate Education Preferred associate degree Experience.

  • Required: At least 0-1 years of administrative support work experience.

  • Skills Required: Advanced proficiency in MS Word, PowerPoint, MS Excel.

  • Strong written and verbal communication skills.

  • Must be able to draft professional business letters.


Responsibilities:



  • The Accounting Associate II is responsible for administering the automated time and attendance system which involves daily monitoring and follow-up with employees and supervisors for missing punches, approvals, time exception reports, direct deposits, W4's, and coordination with Human Resources.

  • Other responsibilities include administrative support to the Accounting and Financial Services Department, bank reconciliation support, and positive pay support such as tracking checks and processing stop payment requests through Bank of America.

  • General office support involves filing, scanning, organizing, and maintaining documentation, ordering supplies, scheduling meetings, preparing meeting materials, distributing mail, and answering the telephone for the director and two managers when unavailable and managing their calendars.

  • Duties Administration of automated time and attendance system ADI-Time. Answers employees questions, follows-up for completion and approval of automated time card, provides training as needed, run and review reports, sort payroll.

  • (30%) General Administrative duties: Handles meeting requests (assisting with all meeting arrangements for training, etc.), presentations, copy jobs, logistics, and administrative follow-up e.g. minutes, packets, and the management of supply requests and processing.

  • Ensures all detailed level functions are accounted for and meetings and training sessions are prepared for properly.

  • Coordinates calendars and answers the telephone for the Director and two Managers.

  • (25) Coordinate Departmental Projects: Supports and assists in all projects and assignments generated by special projects e.g. flow charts, binding documents, creating manuals, tracks and documents the departmental processes and procedures.

  • Ensures all projects assigned to the department have proper documentation and are completed on time.

  • Ensures all major projects have coverage and that processes and procedures are properly documented.

  • (15%) Support bank reconciliations and positive pay.

  • Clears checks and balances accounts, tracks checks, and process stop payments (10%).


  • Communications/Customer Service: Response to specific service area needs by providing positive interaction regarding requests, drafting of emails and memos as directed, verifying all written materials are complete and accurate.

  • Maintaining all paper and electronic files; collects, processes, and routes routine business data and information; acts as the department administrative liaison (10%).

  • Performs other duties as assigned (10%).


 


About the Client
Our client is one of the world's leading health insurance company based out of Los Angeles, CA.


Company Description

For over 50 years, Solugenix has been a global technology development and services firm with locations in California, Arizona, India and the Dominican Republic. As a pioneer in professional staffing services and IT Consulting, we’ve partnered with some of the biggest global corporations across many industries. Our history was built on a foundation of partnerships with global brands like McDonald’s, Microsoft, CIT Group, Johnson & Johnson, Herbalife, Sony Pictures Entertainment, and many others who look to Solugenix to be their trusted partner in providing professional staffing, non-IT and IT solutions.

We live our core values in everything that we do, starting with “doing the right thing” for our employees/contractors and “committing to client success”. This is a big part of how we continue to make lists like “2019 Forbes Small Giants”. We also forge strategic partnerships with vendors and corp-to-corp candidates (C2C) that share our core values and encourage you to partner with us.

In addition to generating ground-breaking, industry-defining solutions for our clients and our own projects, we partner with clients with whom we share core values and a common professional culture to help them find talent for their valuable opportunities. At Solugenix, we invest in the personal development and growth of every individual. While this is a position with one of our esteemed clients, Solugenix will continue to invest in your personal growth and development, providing you with a successful career as well as ensuring client success..


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Job Description


We are hiring for an Adminstrative Assistant with two plus years experience working in a CPA or Accounting firm. 


Assistant will be supporting multiple partners.


Process all documents for tax returns.


Must be professional, mature and great with detail.


Software Plus: Word, Excel and Outlook.


Direct Hire role $55K-$60K.


Apply Today for this great opportunity! Attn: Julie   


 


Company Description

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


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Job Description


Our fast-paced Personal  Injury Law Firm in Woodland Hills is growing again and we are looking to hire a dynamic full-time bilingual Receptionist. Even though the position will be remote to start, wait until you see our brand new offices!  


Are you passionate about connecting with people?


We are looking for a Receptionist that is fluent in both English and Spanish, has great energy, professional, a friendly telephone voice and loves to help people. When clients call, they are going through an emotionally difficult time, and our goal is to help them make their lives better as soon as the call is answered.


This position requires the right combination of empathy, experience, and skill. You will have to enter contact and related information into our case management software and be able to schedule our clients. Seeking someone that is able to prioritize and multi-task. Strong organization skills. Excellent written and verbal skills. Experience in a law firm and with the Reception duties is preferred.  We are willing to train the right candidate if he or she really is fantastic and willing to learn.


This position involves additional administrative duties, particularly when the position becomes “in office.” There are opportunities for advancement because our firm is on the move!


Does this sound like you?


We seek exceptional people who want to become part of our team. To us the word “team” means we win together and we lose together, so your contributions to our overall profitability and reaching our goals include anticipating problems, proposing solutions, and working well with others. Your contributions will be recognized, appreciated, and rewarded. If you are motivated by being part of something great and achieving personal, professional, and financial growth, then this could be the right place for you.


What we offer?


Position: Full time; 9am - 5pm, M-F


Compensation: BASED ON EXPERIENCE


Benefits: Medical stipend after 6 months; PTO, Paid Holidays and Bonuses


COVID COMPLIANT WORK PLACE


Employment will start remotely


Ready to apply?


To apply and ensure you make a great first impression, please send an email to JM@barrypgoldberg.com with your name spelled backwards in the subject line. NO PHONE CALLS REGARDING THIS POSITION.


Answer these questions in the body of your email: "What comes easily to you that doesn’t come easily to other people?” and “What distinguishes you from everyone else who will apply for this position?”


In addition, please set forth your salary requirements.


Attach a resume, which includes:


1.      Your education.


2.      Your work history, most recent first.


3.      Your References.


If you don’t follow these directions, we will not consider your application because following directions and attention to detail are essential for this position.


We look forward to hearing more about you.



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Job Description


Strategic Legal Practices, APC is seeking a Human Resources Administrative Assistant to report to the Executive Director and HR Manager.  The Human Resources Administrative Assistant is responsible for providing administrative support within the human resources function in the areas of records management and providing clerical support.


Responsibilities:


·         Provide clerical support in the areas of recruiting, employee pre-employment, on-boarding, orientation, and terminations.


·         Maintaining employment records, scanning of HR documents and providing additional support as needed.


·         Handles confidential information using sound judgment and utmost discretion.


·         Assist in the execution of various HR projects/initiatives​, as needed.


Qualifications:


·         Strong attention to detail. 


·         Ability to multitask and work in a fast-paced environment.


·         Excellent interpersonal skills.


·         Human Resources experience preferred.


We offer a friendly, business casual environment with a competitive salary and benefits package (medical, dental, vision, life, short and long-term STD, and parking).


Strategic Legal Practices, APC is proud to be an Equal Opportunity and Affirmative Action employer.  We do not discriminate based on race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 



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Job Description


Job Description:



  • The Group Administrative Assistant will act as a liaison between the senior Marcom leaders, XF business teams and external business partners.

  • This individual will handle complex calendar management, field requests from team members, and assist the Marcom leaders with travel and expenses.

  • This position will support a variety of senior Marcom leaders and/or Creative Directors as well as work collaboratively with other administrative staff across Marcom and, Ideal candidate has experience working with teams, along with the knowledge and/or experience with Music.


Duties:



  • General admin duties supporting Music + Audience Marketing team including Pop, Country, Hip Hop, Latin, R&B, Dance, Alternative, etc.

  • Posses a can-do attitude with the ability to adapt with an ever changing landscape

  • Collect & distribute marketing assets for priority campaigns

  • Assist in submitting briefs for various projects

  • Contribute to marketing campaigns with an opportunity to provide creative input

  • Assist in building Keynote presentations and templates

  • Work with data analytics to pull weekly/bi-weekly data

  • Communicate with internal stakeholders across the organization


Company Description

Zolon Tech, Inc. (ZTI) is a fast-growing, 8(a) certified business providing Information Technology solutions and services to Federal and commercial clients. ZTI is CMMI Level 3, ITIL, and ISO 20000 certified and is a leader in the IT industry. Headquartered in Herndon- VA.


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Job Description


 


Seeking an Administrative /Personal assistant to support law firm partner and thriving practice. Full-time. At this time the position operates in a remote environment, with an anticipated return to the office following State of California reopen guidelines.


            Position supports partner and staff in a growing boutique law firm in business, contract and real estate law.   Tasks vary, large and small, to reinforce the day-to-day administration and overall “to-do” list of the managing Partner. The ideal candidate will have a good instinct on office workflows and organizing priorities. Personal assistant work may involve booking reservations, paying personal bills, organizing insurance policies and other personal matters as they might arise.


            Must have clear and patient voice skills to handle calls from potential clients, opposing counsel and vendors.  As there is phone work involved, excellent and professional command of the English language in a written and verbal capacity is required. Minimum 1-3 years’ work experience in a professional office environment.  Must have ability to learn new software and troubleshoot office equipment, DocuSign, Dropbox, Adobe Professional (Acrobat or DC), and electronic file maintenance.  Case management software experience a plus. You’ll need standard computer skills – Word, Excel and Outlook, with G Suite experience preferred. A detail-oriented work ethic is key.


            Must be able to handle multiple tasks simultaneously and be at ease with regular interruptions.  Must keep track of work tasks and monitor status. Must be able to manage multiple communications and correspondence (phone, voicemail, email, mail), responding when needed, bringing action items forward to appropriate individual’s attention without delay.  Must have good writing skills and ability to take on projects and complete them in a timely fashion. Personal assistant duties will vary, but some will have time-sensitive needs. Some experience with travel, hotel and car reservations is helpful.


           



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Job Description


Does the following describe you?


Personable, determined, and driven to make a difference. You can see beyond a problem, respond to situations in crafty ways, and put a positive and professional spin on any situation.


Multitasking and professionalism are natural habits. Your ideal work environment is team-centered, competitive, and a place where you get rewarded for your efforts.


Comfortable in an office environment expect professional results and desires to solve problems. You are driven by a fast pace and change.


Responsibilities:



  • Collaborate with hiring managers to identify staffing needs, job specifications, duties and responsibilities, competencies, qualifications, and skills

  • Develop and maintain all job descriptions and job postings; execute all required job postings in a timely manner

  • Review and coordinate candidate applications conduct phone interviews/ screenings as needed, refer candidates to hiring managers, and participate in applicant interviews as needed

  • Provide guidance, coaching training, and reference information/materials to hiring managers in preparation for applicant interviews


Skills:



  • Must be bilingual in English and Spanish

  • Extremely perceptive person, who is capable of relating to individuals at all levels

  • Present themselves professionally and ethically

  • Sensitive to corporate needs, employee goodwill, and the public image

  • Full life cycle recruiting

  • Demonstrated proficiency in MS Word, Excel, Outlook, and internet-based recruiting resources


Qualifications:



  • Thrives in a fast-paced environment


  • Positive, friendly, and upbeat attitude

  • Customer service or sales experience


Company Description

Join the largest privately held staffing firm on your employment search! Our positions vary from permanent, temporary, contract, and evaluation hire. We offer a variety of exciting opportunities in manufacturing, accounting, technical, and other professional fields. To view some of our current opportunities, visit https://www.expresspros.com.

Express provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

***We will consider for employment all qualified applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance***


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Job Description


 A well-established wine and spirits distributor in Commerce is urgently seeking an Administrative Assistant to join their growing team! As an Administrative Assistant you will provide dynamic administrative support to the Warehouse team. If you have at least 3 years of experience providing administrative experience for a fast-paced distribution center, possess excellent communication skills and excel working in a team environment, we want to hear from you!


We are urgently seeking the right Administrative Assistant to start ASAP! If you meet the the qualifications below and are interested in learning more, apply now!


*Administrative Assistant Assignment Details 



  • Location: Commerce, CA

  • Type: Temporary to hire

  • Schedule: Monday - Friday | 8am - 5pm

  • Pay: $16 - 17/hr

  • Start: ASAP!


*Administrative Assistant Requirements



  • 3 years of administrative experience working within the distribution and manufacturing industry

  • Excellent communication skills - written and verbal

  • Strong sense of urgency, excels in a fast-paced environment

  • Proficient in Microsoft Office, experience working in an ERP system

  • Strong attention to detail, eye for accuracy

  • Ability to work in a team environment and work with all levels of an organization

  • Positive attitude is a must!


*Administrative Assistant Responsibilities



  • Answer incoming phones calls and requests from sales personnel and drivers

  • Process inventory transactions

  • Compile warehouse reports and records

  • Research delivery issues

  • Confirms inbound shipments from carriers

  • Examine drivers returns and delivery invoices


Eastridge Workforce Solutions is an equal opportunity employer.



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Job Description


RenewAge is California's fastest growing energy and construction management contractor. We are seeking an Construction Administrative Assistant to join our company and provide direct support to general contracting and public works division. You will perform administrative and junior project management functions in support of our construction management team in order to drive company success.


Responsibilities:



  • Attend job walks, pre-/post-inspections

  • Screen incoming bidding opportunities, pull plans

  • Fill out and respond to Request for Proposals / Request for Qualifications

  • Outreach and coordination with various vendors, suppliers, etc. in preparation of quotes

  • Assist on construction project takeoffs, filling out bidding documents

  • Draft correspondences and other formal documents

  • Plan and schedule appointments, subcontractors and events

  • Identify and communication with vendors

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Assist the Construction Managers and Project Engineers in project paperwork administration

  • Assist in processing payroll, performing prevailing wage calculations and project budgeting


Qualifications:



  • Previous experience in public and private general construction management and/or office administration, project management or other related fields

  • Experience working on public works projects, RFP/RFQs, and prevailing wage projects a major plus

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Strong general construction knowledge and experience is required

  • Only highly motivated, hardworking and organized multitaskers need apply


This is a competitive salary position with benefits (medical insurance, expense reimbursement, 401k), a bonus structure and significant room for advancement.


Company Description

From start to finish, we serve as the Client Advocate, applying best practice expertise and project oversight in making sure certain interest of the client are continually being addressed. Our comprehensive project planning, technology driven construction management methodologies are designed to optimize the performance of buildings, maximize profitability and successfully execute energy and operational cost saving projects that stay on scope, schedule and budget.

http://evloop.io


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Job Description


We are seeking an Admin. Assistant to our Property Supervisors to become a part of our team! You will help with admin functions for portfolio managers handling properties under our management.


Responsibilities:



  • Coordinate maintenance and repairs at various properties and create work orders

  • Investigate and resolve tenant complaints and report findings to supervisor

  • Ensure all work order and repair requests are processed in a timely fashion

  • Assist in the supervision and training of on site property staff and communicate with on site managers

  • maintain files and databases for properties under our supervision.  

  • provide customer service to tenants and clients


Qualifications:



  • Previous experience in property management or other related field is a plus but not required

  • Familiarity with real estate contracts and leases is a plus but not a requirement

  • Ability to build rapport with tenants and other third parties with whom you will deal with on the phone and via email.

  • Ability to multitask and prioritize

  • Excellent written and verbal communication skills

  • Experience with Yardi Software is a plus

  • Experience with Word, Excel and database programs a plus

  • Experience with Outlook a plus.


Company Description

We are a well established property management firm located in West LA is looking for an admin. assistant for our property supervisor. The ideal person is one who is looking for a company where they can learn and grow into a portfolio supervisor. We are aggressively growing and are looking for a person who is looking to grow with us. Our staff and our clients stay with us and we have very little turnover in either area. We manage properties all over Southern California. We manage Multi-Family Residential properties, Commercial properties and HOA's. Our primary focus is on multi family residential properties. We have been in business more than 35 years in Los Angeles. In the last year we grew approximately 40% and we expect similar growth in the future.


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