Jobs near West Chicago, IL

“All Jobs” West Chicago, IL
Jobs near West Chicago, IL “All Jobs” West Chicago, IL

Job Description

Rossi Real Estate Corp., a full-service real estate company that specializes in commercial landlord representation and property management, is seeking an Administrative Assistant, with an emphasis on strong executive administrative skills and accounting knowledge (basic general accounting tasks and bookkeeping). The job responsibilities of this role will encompass two components: office administrative assistance and property accounting.

We are a small office looking for someone who is highly organized with the ability to proficiently perform regular recurring tasks and process transactions with a high degree of accuracy. The goal of this position is to support executive leadership with the overall operating efficiency of the office and each department. Being a strong team player is a must; this position plays a very crucial role within the administration team and performs many different tasks on an ongoing basis.

Job Responsibilities – Office Administration 

  • Provides flexible administrative support to office personnel

  • Assists Project Manager with project bidding and recording bid documents

  • Schedules internal meetings and conferences; recordkeeping responsibilities

  • Maximizes office productivity through proficient use of appropriate software applications

  • Willingness to perform general clerical tasks to aid and facilitate the smooth operation of office functions

Job Responsibilities – Administrative Property Accountant

  • Prepares journal entries and account reconciliations to various sources

  • Prepares monthly bank reconciliations for multiple cash accounts

  • Maintains a pulse on cash account balances

  • Responsible for vendor onboarding and management

  • Performs Common Area Maintenance reconciliations

  • Performs tenant move-out accounting and workflow


  • The ideal candidate will take the initiative in identifying and anticipating needs, enjoy interacting with different team members, and be able to plan and prioritize a workload of floating administrative responsibilities

  • Exceptional time management skills to meet deadlines and handle multiple priorities

  • Excellent organization skills; ability to prioritize to accommodate workflow

  • Must possess exceptional verbal and written communication skills

  • Demonstrated commitment to excellence and high standards

  • Knowledge of general accounting principles is required

  • At least 3 years of relevant experience in an administrative support role

  • Only candidates with a demonstrated strong technical aptitude, including proficiency in Microsoft Office programs (Excel, Word, Outlook, SharePoint, Office 365 Platform) and mobility applications, will be considered

Rossi Real Estate Corp. is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, age, or military or veteran status in accordance with federal law. In addition, Rossi Real Estate Corp. complies with applicable state and local laws governing non discrimination in employment in every jurisdiction in which it maintains facilities. Rossi Real Estate Corp. also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.


Company Description

Management | Brokerage | Investment
Experience the very best the commercial real estate industry has to offer.

Rossi Real Estate is a family-owned and operated real estate services company, serving Chicago’s real estate market since 1986 and specializing in the investment, management, sale, and leasing of commercial real estate. Rossi Real Estate was built on the proud legacy of founders Dominic Rossi, Sr. and Carl Rossi and their passion for helping others. Today, we continue to uphold their tradition and integrity through a fervent commitment to providing professional, honest, and reliable real estate services to clients of all different sizes. Currently we own and manage a portfolio in excess of 500,000 square feet and we are continuously seeking new investment opportunities.

See full job description

Job Description

Office Administrator $24.00 per hour

We are seeking an Office Administrator Executive Assistant to join our team serving the Union! You will provide high-level administrative support for an Executive at our company.

Benefits of working with Express:

  • Weekly Pay

  • Holiday pay for qualified associates

  • Medical, Dental, Retirement Savings Plan available


  • Handle administrative needs of Executive

  • Arrange conference calls and meetings

  • Plan work-related travel details

  • Receive visitors

  • Process Payroll in QuickBooks

  • Maintain records, filing, banking and answering phones

  • Prepare monthly reports including financial reports

  • Maintain and order supplies


  • Previous experience as an executive secretary, administrative assistant, branch manager or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

Call or text our office today for an immediate phone screen or apply online!


  • 630-429-9113

  • Strong work ethic, positive people interactions and good communication

Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees and we never charge a fee to job seekers!

Founded in 1983, Express annually employs over 552,000 people across more than 825 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.

Our Vision:
To help as many people as possible find good jobs by helping as many clients as possible find good people.

See full job description

Job Description

 Job Description

Task Management is seeking a talented HR Admin for our client located in Downers Grove, IL!

Full-time, Contract opportunity!

1 year of HR experience Preferred! 

Job Requirements:

Assisting other departments with administrative duties

Filing and general office administration

Maintain filing system of all correspondence

Answering general queries by telephone

Assist with general office duties requested from other departments

Providing cover for other administration team members

Providing excellent customer service when answering inbound customer queries

Assisting with new hire facility tours

Assisting new hires with navigating through the on-boarding process

Excel, Word, Outlook skills required 

See full job description

Job Description

【Admin Assistant #27068】

Great entry level opportunity to work with credit information for analysis in a Japanese trading corporation.


※Full-Time, Direct-Hire

※Salary: 32,000/Year D.O.E.


< Requirements >

- Bachelor’s Degree preferred

- Open to recent graduates

- Excellent English verbal and written communication

- Experience with Outlook, Excel, word, and SharePoint ideal


< Main Responsibilities >

- Prepare, research, modify, and process credit information

- Maintain and update credit files and company system info

- Support managerial staff in all branches

- Prepare detailed credit department reports to be shared with Japan headquarters on a monthly basis


****If you are interested in the position, please submit your resume within 2 Pages in MS Word Document. Only qualified candidates will be contacted.****

Company Description

TOP Group ( has grown from a single office in New York in 1992, to one of the global leaders in Japanese related talent solutions today.
As one of the first Japanese staffing agencies in the U.S., we have branches in San Francisco, Los Angeles, Houston, and Cincinnati in addition to our Headquarters in New York. We also have 3 branches in Mexico and 1 branch in Japan.
Please feel free to contact us if you are looking for new career opportunities.

See full job description

Job Description

Do you love numbers?

We have a full time position in our real estate office in Naperville for an Assistant Market Center Administrator.

This person will process real estate closings, escrow deposits, complete bank reconciliations for multiple accounts and assist our agents with transaction questions.

You must have accounting experience and be an excel wiz, along with MS Office and Google Drive skills.

This person will be able to work efficiently and accurately in a team, as well as independently.

We are looking for a positive, friendly person who fits into our culture.

The position is Monday-Friday, 8:30-5. Pay range starts at $15-16 per hour. Bonuses eligible after 90 days.


See full job description

Job Description

Applicants must have prior office experience, including a working knowledge of MS Office, and ability to operate and troubleshoot office equipment. Position requires that applicants have excellent writing and communication skills as well as a Valid Drivers License. This part-time position is 27.5 hours per week and requires some evening and weekend hours. Bilingual preferred.

Summary of Duties:

The Administrative Assistant position provides administrative needs coordination to the organization, including but not limited to purchasing of supplies, filing/faxing/copying, recording and disseminating meeting minutes, transport of inter-office mail between locations, IT related assistance, and various reports. This position is responsible for accepting, preparing and distributing clinical records as requested. A high focus is on assisting the Administrative Director with Community Relations needs, including the execution of various activities and events, writing quarterly feature stories and submitting them for publication, creating and publishing newsletters, representing the agency at meetings and other events, public speaking, and performing fundraising activities. 

Qualified candidates will be required to provide salary requirements, submit to background check and meet eligibility requirements for employment.



Company Description

Stepping Stones is a non-profit, Equal Opportunity Employer, dedicated to providing substance use disorder treatment including related substance use prevention and mental health disorder treatment even if the individuals are unable to pay for services. For more information visit our website at

See full job description

Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Enter financial data into Quickbooks and church financial system

  • Prepare checks for vendors and staff


  • Previous experience in financial office administration or other related fields 

  • Ability to prioritize and multitask

  • Excellent verbal communication and people skills

  • Well organized with strong attention to detail

  • ​Previous experience with Intuit Quickbooks software

See full job description

Job Description




Guntner U.S. LLC is part of Güntner Group, a global leader in heat transfer technology for Industrial and Commercial Refrigeration, process cooling and HVAC application.

Guntner U.S. first opened its doors in 2001 in order to be able to meet the special demands of the North American market. Currently, the headquarters is located in the Chicagoland area. The Güntner Group is the cross-brand holding company for the brands Güntner, JAEGGI Hybrid Technology, Basetec and Thermowave. The transfer of information and knowledge across all companies and the resulting synergies provide critical development drivers not only for the Group but also for the market.


In this position, you’re responsible for providing support to the Directors of Guntner US LLC. 


  • Minimum of 5-Years-experience as an Senior Administrative Assistant is preferred.

  • Bilingual in Spanish is helpful

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with guests.

  • Daily invoicing

  • Maintain an organized filing system of paper and electronic documents.

  • Uphold a strict level of confidentiality.

  • Performs various clerical duties such as filing, copying and typing documents.

  • Process monthly Visa Reports

  • Advanced Microsoft Office skills, with an ability to become familiar with firm, specific programs and software.

  • Creates reports, charts and other presentation materials.

  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.

  • Friendly and professional demeanor.

  • ERP System Software (Baan preferred).

  • Strong detailed oriented and organizational skills.

  • Open and distribute all mail daily.

  • Coordinates all internal/external meetings.

  • 5+ Years of extensive Domestic & International travel arrangements, hotel accommodations and rental cars which will include itineraries is preferred.

  • Maintain Office Supplies.

  • Strong communication skills.

  • Order entry skills.

  • Some experience in Event Planning/Tradeshows

  • Being flexible and open to any additional tasks that the company requires after hours including phone calls from directors.

  • Concur Expenses (Preferred but not Required)

  • Salesforce (Preferred but not Required)


·         Health Insurance

·         Vision Insurance

·         Dental Insurance

·         401K Plan

·         Vacation

·         Sick Days

·         Holidays

See full job description

Job Description

The weather is getting colder but companies are heating up and they are ready to HIRE YOU now!!!

Enjoy variety and a great work environment with a GROWING company. These are great opportunities to get a career and be a key contributor for a fast growing company. Microsoft Word skills is necessary, and good written and oral communication skills with a winning attitude are very important.

· 4- Front Office Coordinator (Entry Level is OK)

· 3- Payroll Coordinators

· 3- Customer Service Representative

· 2- Order Entry / Logistics Associates

· 1- Customer Service Representative (bilingual Spanish)

· 6- Administrative Assistant

· 4- Inside Sales Associates

· 4- Data Entry

· 5- Receptionist (Entry Level is OK)

Call or text Juan now (630) 493-0000 for details to see if these positions are right for you.

Experienced or recent college grads are welcome!

>>>>>>>You will never pay a fee at Express, and you'll have the opportunity to earn benefits such as medical insurance, holiday pay, referral bonuses and much more.

Key words: CSR , Secretary, FOC, Front Office Coordinator, Telemarketer, Inside Sales Representative, Data Entry, Receptionist, Telemarketing, Inside Sales, Administrative Assistant, Customer Service, Amazon

Company Description

Express Employment Professionals

Express was founded in 1983 and began franchising in 1985. A privately held company, Express has more than 675 office locations in the U.S., Canada, and South Africa. Express Employment Professionals provides employment solutions to job seekers in need of a job that matches their skills and schedule. There are many advantages by choosing Express, like:

One application makes you eligible for positions with multiple top companies
No fees for job seekers
Benefits available

See full job description

Job Description

We are looking for an energetic Admin Assistant / Recruiter to join our team!

We need someone on the team that is going to crush it. We're a Multimillion $ company and there's a lot going on. We need someone that is willing to help with all of it and also be creative and bring great ideas to the table. You will perform clerical and administrative functions in order to drive company success and help with the recruiting/ hiring process. There's a bunch of different tiers to the business so if you start crushing it there's definitely room for advancement and bonuses.


  • Assisting in recruiting Process

  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks

  • Personal assistant duties as needed


  • Advanced skills in Excel, Microsoft Office, and PowerPoint

  • Previous experience in office administration or other related fields

  • Previous experience in recruiting is a plus

  • Social Media experience and knowledge/ Manage our websites and social media

  • Strong attention to detail

  • ​Strong organizational skills

  • Excellent written and verbal communication skills

  • Self-starter with the ability to multitask and prioritize

  • Follows instructions clearly and accurately within a timely fashion

  • Proactive and enthusiastic about delivering positive results

click "APPLY NOW" for consideration!


Company Description

Awesome CEO, HOPE & Lots of room for growth!

See full job description

Job Description

Our client, located in Naperville, is seeking an Executive Administrative Assistant to join their team and support their high level executives. This role will be responsible for handling expenses, coordinating travel, proofreading and editing documents. The position is full time, temp to hire, with an hourly pay of $15/hour. 

Requirements for this position include:
-Minimum education of an associates degree
-1 year minimum of experience as an administrative assistant
-Proficiency in Microsoft Office programs
-Strong organizational skills and high level of detail orientation
-Excellent communication skills, both written and verbal
-Knowledge with Adobe is preferred but not required.


See full job description

Job Description

Our client, a Commercial Electrical Contractor, is seeking an Administrative Assistant/AP to join their team!- 40-42K/Year

This company offers OUTSTANDING benefits including, COMPANY PAID health/dental/vision insurance, 401(k), 16 days of PTO and paid holidays.

Location: Elk Grove Village


  • Full AP responsibilities including: entering invoices, cost coding, balance statements, cutting checks, etc.

  • Must be familiar with Sales and Use Tax reports

  • Back up for payroll

  • Full Admin duties including, answering phones, filing, greeting all staff and clients that enter the office.

  • Be able to work in a fast-paced environment.


  • Need to be an expert in Microsoft Excel/ Word/ Outlook

  • Deadline-oriented

  • Able to multitask and pay attention to detail

  • MUST Have AT LEAST 1 year working for a construction company in a similar role.

See full job description

Job Description

FBK MANAGRMENT, is seeking an exceptional full-time Administrative Office Assistant to handle a variety of operations, operational, administrative, and basic accounting tasks for a fast pace office environment.

This position is idea for an ambitious self-starter who has outstanding administrative skills and is seeking a stable long-term position with a small family owned and operated company. Our ideal candidate is detail-oriented with the ability to take initiative and work with minimal supervision. This candidate must be a team player with a flexible attitude and the ability to prioritize workload, multiple tasks and deadlines. Professionalism, excellent communication skills are essential. We pride ourselves in maintaining a low key, professional atmosphere.

Benefits include: Health insurance, dental, major holidays off, paid vacation, matching 401K.

Compensation: Will be mainly based on the candidate’s knowledge and education related to the position.


  • Degree or Certificate of completion for Administrative Assistants a must.

  • Previous administrative experience or specific degree in this area

  • Excellent verbal and written communication skills needed

  • Ambitious/self-starter

  • Passionate in what he/she is doing

  • Seeking Longevity within a company

  • Interpersonal skills

  • The ability to Multi-Task

  • Attention to detail is a must

  • Ability to follow instructions

Responsibilities: The following is intended to cover the majority of the routine daily tasks to be performed – these items include, but are not limited to:

  • Ability to handle multiple projects at one time and flexible to change

  • Assisting office staff members with various time sensitive projects

  • Reviews, prepares and processes invoices to ensure compliant with established accounting procedures, etc. prior to final approval/processing

  • Maintains corporate staff project dashboard (spreadsheet) and interoffice meeting schedules

  • Forwards meeting invites accordingly

  • Attends meetings – takes notes during meetings for distribution when needed

  • Opening mail

  • Answering the phone and taking messages

  • Filing

Company Description

Family owned & operated manufactured home communities since 1956 with great locations in the Midwest and Florida.

See full job description

Job Description

IMT, a division of Helm Tool, is looking for an Administrative Assistant to join our plastics molding plant located in our Schaumburg facility.

Summary of Position: The role of the Administrative Assistant is to provide support to the Operations and Sales Teams by managing the office efficiently through organization, clear communication, and attention to detail.


· Provide daily administrative support and handle administrative requests and queries from senior managers.

· Collecting and reconciling daily work hours from the manufacturing floor employees.

· Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.

· Answering and directing phone calls to relevant staff.

· Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

· Take the lead and control certain special projects and area wide initiatives.

· Processing and directing mail and incoming packages or deliveries.

· Anticipate the needs of others in order to ensure their seamless and positive experience.



· High school diploma or general education degree (GED) required.

· 2-3 years of clerical, secretarial, or office experience.

· Proficient computer skills, including Microsoft Office.

· Strong verbal and written communication skills.

· Comfortable with routinely shifting demands.

· High degree of attention to detail.

· Data entry experience.

· Excellent time management skills and the ability to prioritize work.

· Working knowledge of general office equipment.

· Desire to be proactive and create a positive experience for others.



· Spanish Speaking



Please send your resume to:

See full job description

Job Description

We are looking for CNA  to join our Home Health team.


 Minimum  of 1 year recent Home Health OASIS review experience ,including Plan of Care Review

Prioritize the review of SOC followed by Resumptions of Care  /Re-certification followed by Transfers and Discharged  


$15-18 an hour                                                                                                                                                                                                                                                                                                                                                                                      

Job Type:

Full Time/ Part Time

Where to Apply:

Stop by Office at:

6900 Main Street, Suites 166,163

Downers Grove, IL 60516

Call or text 630-440-1316 - Flavia

Bilingual in Spanish is preferred

Phones:630-442-7982 and 630-4401316

Faxes: 331-998-2420 and 630-985-0315

email: valentinehomehealthcare@gmail,com ( Att: Kat or Flavia )

Website: www,valentinehomehealthcare,com

See full job description

Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields

  • Strong computer skills

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

Company Description

We recognize each client as an individual with different needs and priorities. This is the part of the business we find so exciting — helping each one of our clients create a better future for themselves and their families.

See full job description

Job Description

This position is for an Administrative Assistant with accounts payable experience. Position will be from mid-February to mid-May.

Summary of Position: The role of the Administrative Assistant is to provide support to the Tenant Services Accounting, Operations and Sales Teams by managing the office efficiently through organization, clear communication, and attention to detail.

Location of this position is at a commercial property based in downtown Chicago

Functional Responsibilities:

• Assist in maintaining efficient tenant relations, and ensuring tenant satisfaction.

• Make sure phone coverage is available and executed professionally at all times

• Enter Angus TR work orders for Tenants requests when necessary.

• Route work orders to the respective staff to provide the tenants the services requested.

• Follow-up on tenant requests by emailing Sales Account Executives, Supervisors and/or placing radio calls to the Fore-Person to assist when needed.

• Notify Supervisors of any reoccurring tenant issues or significant problems.

• Maintain daily Cleaners Absentee Log and distribute list to Supervisors to arrange proper coverage.

• Assist Payroll team in daily and monthly operations.

• Maintain and update Temporary Employee Contact list.

. • Assist Accounting team in daily and monthly operations.

• Issue purchase order numbers and process invoices for all office overhead expenses.

• Send out arrears report monthly

• Prepare and distribute stacking plan changes on a monthly basis for all cleaning entities.

• Assist in arrears collection process by calling delinquent account contacts and mailing legal notices.

• Match monthly statements with Work Order back up (include additional back-up when necessary) and mail or distribute to Fore-people for delivery.

• Upload all Tenant Contracts and changes to TS Docs. Ensure uploads are accessible within a reasonable time.

• Keep all vendor contracts up to date and easily accessible on the Share Drive

• Assist with budgeting by summarizing stacking plans for all entities and providing office expense projections

• Provide administrative support to ensure smooth Cleaning Services department operations.

• Oversee all office files—organize, label and file when needed; Collect old files, log them in the Nova Storage Detail tracking sheet and send off to Records Management for storage.

• Distribute all incoming mail accordingly

• Update Administrative Assistant SOP’s, files and documents in the share drive for easy temporary coverage access.

• Responsible for ordering and stocking office and kitchen supplies.

• Maintain and distribute current Office Contact and emergency number lists.

• Coordinate office events such as holidays and /or staff celebrations; place weekly and meeting breakfast/lunch orders.

• Assist office staff members on projects as needed.

• Maintain current office equipment inventory i.e. computers, printers, etc.

• Make arrangements for office equipment repairs such as telephone lines, computers, printers, as well as office maintenance for any plumbing, engineering issue.

• Manage conference room bookings

• Recording Secretary: Preparing minutes for monthly Building Workplace Safety Committee Meeting.

• Maintain manual office staff days-off log and reconcile with Leave Management quarterly.

Qualifications: • 2-3 years of relevant administrative experience in a professional environment; maintenance and hospitality experience a plus • Highly proficient in Word, PowerPoint, Excel and Outlook

• Excellent written and verbal communication skills

• Flexible, tactful and patient, especially under pressure

• Strong attention to detail as well as solid organization/time management skills


Company Description

BG Talent, a Brand of BG Staffing, Inc. (NYSE American: BGSF), provides temporary staffing for Commercial Real Estate positions from Engineers to Administrators.

To learn more about our services visit

See full job description

Job Description

Snelling Staffing Services is currently hiring for an Administrative Assistant in Arlington Heights, IL. This is a temporary to permanent position for a fast-paced psychologist office supporting multiple doctors. The Administrative Assistant will be responsible for providing day-to-day administrative support.

Schedule of the Administrative Assistant: Monday-Friday 9:00 AM to 5:30 PM

Pay: $15 an hour


Essential Duties and Responsibilities of the Administrative Assistant:

  • Phones/Reception

  • Organized and responsible

  • Scheduling and coordinating 6 doctors calendars

  • Scheduling and canceling appointments

  • Running co-pays and Insurance verification

  • Provide excellent customer service

  • Assist with special projects as needed

Requirements of the Administrative Assistant:

  • Assertive, team player, who’s willing to learn, with a can do attitude

  • Ability to communicate with a variety of people

  • Ability to work under pressure

  • Exceptional verbal, written, and interpersonal communication

  • Proactive, Self-Starter, and independent thinker

  • Strong organizational skills and attention to detail


  • Benefits-In-A-Card Insurance

  • 401K options

  • • Weekly Electronic Pay


Associates interested in the Administrative Assistant position please apply directly or call 847-640-6618 for immediate consideration.

Company Description

Snelling will take time to personally interview you in order to understand your personality and needs. We understand that people thrive in supportive, motivating and challenging work environments. Let us be your partner in finding the right opportunity. With our 65 years of recruiting experience, Snelling is dedicated to providing the direction and resources that you need to succeed. Our team is here to help guide you through the process of finding your next right-fit job opportunity.

See full job description

Job Description


Executive Administrative Assistant

About the Role


To perform a variety of responsible, confidential, and complex administrative and secretarial duties for the Executives of the assigned area

• Perform routine duties independently, setting priorities and scheduling own work in accordance with the schedules of assigned executive

• Coordinate day to day operations for the assigned executive 

• Coordinate domestic and international travel arrangements as needed

• Maintain executive calendar and meeting schedule

• Organize meetings and activities as needed

• Compose and type memos, summaries, recaps, newsletters, etc. as directed

• Maintain and update executive’s files on a weekly basis

• Maintain existing reports and manuals

• Assist in special projects as directed

• Publish company updates/information as directed

• Act as liaison between all other corporate/field personnel and assigned executive

• Review/monitor expense reports of executive’s direct reports

• Order and maintain department supplies and equipment

• Maintain an aesthetically attractive executive office area

About You


• 3 - 5 years executive administrative assistant experience

• Ability to handle multiple interruptions and adjustments to priorities throughout the day

• Strong organizational and follow-up skills

• Excellent oral and written communication skills

• Proficiency with Microsoft Office

• High School Diploma or GED Required

Company Description

We look for talented people who share our values of courage, respect, positive attitude, collaboration, recognition, energy and that special “sparkle” that sets them apart from the crowd. Take a look at all that we offer, and discover if Claire’s is the perfect fit for you!

There’s a lot that goes on behind the scenes at Claire’s to make sure things are running smoothly. The Corporate Support team ensures Claire’s is always ready to hit the stage in perfect form—the show can’t go on without them! Take a look and discover the many opportunities available across our Corporate offices.

See full job description

Job Description

Position Overview: Individual in this position has the primary responsibility to perform various administrative functions within company’s Quality Department.

Primary Job Responsibilities:

  • Assist in the control, distribution and maintenance of quality databases and documentation including non-conformances/corrective action reports, test matrices and test methods.

  • Complete and archive client surveys and scorecards, tracking client ratings for data analysis/comparison.

  • Maintain company’s physical and electronic specification and approval databases, interfacing with customers and Web Content Manager as necessary.

  • Provide Aerospace Prime and Customer audit support by preparing, assisting, and following up on affiliated requirements.

  • Administrate company’s access rights and the utilization of Prime Customer Databases and Portals.

  • Generate reports and consolidate data for various Company KPI’s, ultimately establishing deliverables for management review with a focus on department trend analysis.

  • Perform contract review of customer flow-down and processing requirements for final verification of compliance.

  • Review company's general procedures, techniques, test methods, test matrices and customer specific requirements for accuracy prior to scanning for document retention.

  • Review, upload and control the integrity of technical information within company’s ERP system.

  • Provide phone coverage and email support for any Quality related issues and general inquires as required.

  • Coordinate and schedule customer audits as necessary administrating the Company’s events and visits calendar.

  • Provide cross functional support for other departments and various company initiatives.

  • Take part in applicable on-going training sessions and continuous process improvement programs.

Requirements and Qualifications:

  • Must be a Quality focused, detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.

  • Ability to prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.

  • Must possess advanced computer skills with a comprehensive understanding of company’s archiving software (Docstar), Microsoft Office applications and company’s internal custom production software system.

  • Develop and maintain a technically proficient and thorough understanding of company’s Quality System, general procedures and applicable industry standard specifications as related to document control

Minimum Job Requirements:

  • Individual must have some level of experience in an administrative, document control, data entry, data analytics or contract review position, preferably in a manufacturing, or aerospace environment.

  • Knowledge of GD&T/ blueprint reading is preferred.

  • College degree required or relevant work history in one of the areas listed above.

  • Hours: Approximately 7 a.m. - 4 p.m., some overtime required.

  • Pay Range: $20-22 depending on qualifications. Please Specify wage/salary requirements when applying

As a permanent, full-time employee, benefits include:

  • Annual performance and compensation review, with eligibility for annual bonuses

  • 401(k) plan with employer matching and profit sharing

  • Premium health insurance as well as supplemental vision and dental insurance plans

  • Company paid and supplemental life insurance and AD&D

  • Company paid holidays and personal paid time-off accrual

  • Please do not hesitate to ask for additional details on any of our benefits & policies


Company Description

Synergy Recruiting brings together the expertise and resources of today’s respected professionals. With over 20 years experience, we partner with great companies, providing professional and technical talent suited specifically for their need.

See full job description

Job Description

Join a dynamic team providing administrative support to a busy office in Elgin! Our client is looking for candidates available to work Monday through Wednesday with some Thursdays as the work load requires. Hours are 8:00 a.m. - 4:00 p.m.,

Responsibilities will include:

  • Answer phones

  • Greet clients

  • Sort and distribute mail

  • Schedule meetings

  • Restock supplies

  • Scan and process invoices

The ideal candidate will have the following skills:

  • Strong customer service attitude

  • Data entry

  • Clear written and verbal communication

  • MS Office, Outlook, Word, Excel and PowerPoint

  • Ability to prioritize



See full job description

Job Description

We are a busy accounting office for a multi-property getaway spa looking for a focused administrative assistant for reception and operations. You should be eager to learn, willing to develop professionally, and reliable.

Experience Requirements:

·       Telephone skills

·       MS skills with Excel and Word

Soft Skills:

·       Dependable, punctual

·       Able to proofread and check your own work

·       Organized, professional

Job Type:

·       Part-Time, 25 hours a week

Required Education:

·       High school or equivalent


The hours are Monday through Friday, from 10:30 AM to 3:30 PM.

Compensation commensurate with Experience. Paid weekly, check or direct deposit.

See full job description

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Answer and direct phone calls, AR and Office Inventory Management

See full job description

Job Description

We are seeking Administrative Assistants that are open to working on a temporary or temp to hire basis for our clients that are located throughout the western suburbs of Chicago.  Pay for these positions can be $15-18/hr. 

Candidates interested in applying should be proficient with Microsoft Word and Excel.  In addition they should have experience with managing calendars, preparing expense reports, and provide other coverage as needed. The successful Administrative Assistant will be able to work independently and take initiative in a busy and fast-paced environment!

Responsibilities of the Administrative Assistant:

  • Respond to internal and external communications on behalf of team members

  • Prepare and submit expense reports

  • Assist with preparation of materials and reports for meetings, attend meetings and take minutes as needed

Qualifications of the Administrative Assistant:

  • Bachelor’s degree preferred

  • At least 2-4 years experience

  • Technical proficiency in Microsoft Office package


See full job description

Job Description


ABC Plumbing, Sewer, Heating, Cooling & Electric is looking for an ambitious, Detail oriented, Executive Administrative Assistant who has excellent verbal and written communication skills with the drive to get the job done. You will be working directly with our CEO and Executive team to provide a variety of support functions.

Who We Are

We keep on growing because we only hire the best, and our customers love us for it. We’ve been at this a long time here in Chicagoland area. You’ve probably seen our trucks and our ads. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and education. How it feels to have customers rave about you and demand that you’re the only company that works in their home. People often come to us looking for a job. They stay with us because they find a fulfilling career, room to grow, and opportunities to excel.

                                                               Actually, we're a pretty awesome company!

Executive Assistant Job Summary

We are looking for an Executive Assistant to support our Executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodations, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an Executive Assistant in the past.


  • Organize, develop and plan meetings and agendas

  • Filing and retrieving corporate records, documents, and reports.

  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

  • Helping prepare for meetings, setting up rooms, order lunches, breakfast etc.

  • Accurately recording minutes/notes from meetings.

  • Greeting visitors and deciding if they should be able to meet with executives.

  • Using various software, including word processing, spreadsheets, databases, and presentation software.

  • Reading and analyzing incoming memos, submissions, and distributing them as needed.

  • Making travel arrangements and reservations

  • Performing office duties that include ordering supplies and managing a records database.

  • Provide general administrative support

  • Other projects or task given by the Executive Staff.


  • Minimum proven 5-7 years’ experience supporting a CEO or high level Executive

  • In-depth understanding of entire MS Office suite.

  • Bachelor’s Degree (Business Administration preferred).

  • Flexibility and openness in both hours available for work and also the type of projects that the Executive team may ask to take on.

  • Ability to handle highly confidential information with the utmost discretion.

  • Ability to organize a daily workload by priorities.

  • Must be extremely organized and attention to detail is a MUST.

  • Must be able to work independently with minimal supervision

  • Must be able to meet deadlines in a fast-paced quickly changing environment.

  • A proactive approach to problem-solving with strong decision-making skills.

  • Professional level verbal and written communications skills.

  • Able to type a minimum of 65 wpm.


  • Medical & Dental

  • Profit sharing

  • Company family events throughout the year

  • Great work culture and environment

  • Opportunities for growth

This is a great opportunity for an experienced administrative professional to further their career within a well-respected, family owned and operated organization.

EEO/AA Employer/Vet/Disabled

Apply today and consider it done!

Company Description

ABC Plumbing | Sewer | Heating | Cooling | Electric is a service and installation company which has been in business for over 65 years and still family owned and operated now by the third generation! ABC was ranked one of the best plumbing, sewer, heating, cooling & electric companies to work for in the Midwest. We continue to serve with the highest dedication to our customers and we continue to be highly regarded as one of the premier Residential Service companies around. As we continue to grow, we are looking for the highest quality customer focused Talent to join our ABC Team. Therefore, if you would like to advance your career, receive continued company paid training, as well as work beside other professionals, ABC is the company for you!

See full job description

Job Description

Excellent opportunity for the right person to join and help bring local appliance store to the next level. We are looking for a skilled person to provide financial, administrative and clerical services. A/R duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments. This position would also provide support to managers, other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Duties /Responsibilities
 Preparing waivers
 Emailing invoices and statement
 Resolving billing errors
 Calling on past due accounts
 Preparing monthly sales tax
 Daily cash register balancing
 Generating reports detailing A/R status
 Performing day to day financial reports
 Performing clerical & administrative tasks as assigned
 Screening phone calls and routing callers to the appropriate party

Skills and Qualification
 Excellent organizational skills and attention to detail
 Experience in A/R and customer collation
 Skilled in using Microsoft Office software
 Ability to calculate, post and manage accounting figures and financial records
 Understanding of basic accounting principles, fair credit practices & collection regulations
 Customer service orientation and negotiation skills

See full job description

Job Description

SURESTAFF is currently seeking a bilingual (English-Spanish) Administrative Assistant to support several departments in our corporate office in Itasca, IL.

If you are a self-starter with a strong attention to detail, apply today!


What you will be doing:

The Administrative Assistant will be responsible for administrative support of day-to-day office operations which include:

  • Provide administrative assistance to the HR Manager including communication memos, updating data, maintaining department files, generating reports and supporting HR projects

  • Handle office tasks and provide administrative support to various departments including Risk Management, Operations, Accounting and Payroll

  • Monitor Form I-9 compliance for 18 branch offices, including being the subject matter expert for branch office inquiries (this will be 60% of the job)

  • Process e-Verify requests for 18 branch offices

  • Audit EEO information in the payroll system

  • Assist with administration of health plan open-enrollment process and maintain ACA compliance

  • Run and upload SecureChoice retirement plan reports

  • Assist CFO with accounts payable duties such as logging and paying company invoices on time

  • Create and maintain employee Outlook email addresses and passwords

  • Respond to employee phone complaints and provide the appropriate resources to address the issues in question

  • Translate discrimination/harassment investigation notes from Spanish to English

  • Maintain employee acknowledgement records

  • Update and distribute company phone list and other employee lists

  • Run payroll when needed as a back-up

  • Maintain high standards of confidentiality of all employee records and information

  • Conduct general administrative needs such as filing, copying, laminating, scanning and e-mailing

  • Professionally answer phone calls and direct calls accordingly

  • Occasional travel to branch offices

  • Other duties may be assigned


What you will need:

  • At least 2 years of office work experience

  • High school diploma

  • Bilingual (English-Spanish)

  • Knowledge of the Form I-9 process

  • Proficient in Microsoft Office with database management skills

  • Excellent interpersonal and communication (written and verbal) skills

  • Excellent attention to detail and strong organizational skills

  • Positive attitude, team oriented, & ability to work independently

  • Able to exhibit a high level of confidentiality


What’s in it for you?

  • Medical insurance

  • Voluntary dental insurance

  • Voluntary vision insurance

  • Paid Employee Assistance Program

  • Paid Life insurance

  • Paid short and long-term disability insurance

  • 401(k) retirement plan

  • Paid holidays

  • Paid vacation

  • Business casual work environment


If you want to be part of a growing organization, send your resume to:


SURESTAFF, Inc. is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, color, religion, gender, national origin, age, disability or genetics, marital status, veteran status, mental or physical disability, sexual orientation and/or any other characteristic protected by law. In addition to federal law requirements, SURESTAFF Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Company Description

SURESTAFF, Inc., Chicagoland's leader in light industrial staffing and one of Crain’s Chicago’s Largest Private Companies in 2019, is a privately owned, full service staffing firm founded in 1998. The firm has become one of the premier staffing companies in the Chicagoland area with 18 current branch locations. The company has earned the respect of clients and candidates as well as holding a high retention rate for internal staff. The partnerships established with clients and candidates are the key to the company’s success. The SURESTAFF team is dedicated to giving excellent service customized to the client’s specific situation. Visit us at

See full job description

Job Description

Coating Manufacturer in Elk Grove Village is seeking Administrative Assistant for their Coating Department.

Position Overview: The Coatings Administrative Assistant will help facilitate manufacturer's high standards of quality, turnaround, and continuous improvement by performing a wide range of administrative tasks. This position will primarily assist in the completion of Coatings contract review while scheduling orders and assisting with inventory management.

Primary Job Responsibilities:

• Provide administrative support to the department, including general and project-based tasks.

•Utilize a detailed level of contract review and customer flow down requirements to verify the accuracy of information needed for work order processing.

• Identify, input, and sequence processes and customer specific requirements in the creation of work orders and techniques to be used in the coating application process.

•Qualify order lead-time and due dates against quoted and historical information, company's standards, and customer requirements.

• Communicate proactively with Customer Service and Account Managers regarding order status.

•Assess and schedule jobs based on priority to ensure on time delivery.

•Ensure adequate inventory is available by utilizing and managing the inventory control system and spreadsheet.

•Collaborate with various departments to troubleshoot and obtain clarification on open orders as needed.

•Perform final document review prior to parts and/or paperwork moving back for certification.

•Verify company's holds required approvals towards specifications and revisions specified on the contract.

•Provide cross-functional support to various personnel such as stocked inventory consumables, Customer Service planners, and other matters pertaining to day-to-day throughput.

•Support the department through various projects and initiatives such as capacity improvements, implementations, trend analysis, etc.

•Participate in applicable ongoing training sessions, continuous process improvement initiatives, periodic testing, and performance evaluations.

Knowledge, Skills, Abilities:

• A detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.

•Develop proficiency with company’s archiving and internal production software.

•Prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.

•Develop and maintain a technically proficient and thorough understanding of company’s processing capabilities, quality system, general procedures, and applicable industry standard specifications.

Minimum Job Requirements:

•Experience with document control, data entry, contract review, and administrative support functions preferred.

•PC literate with a comprehensive understanding of Microsoft Office applications.

•High school diploma or equivalent required; college degree or some coursework preferred.

•Bilingual in Spanish a plus.

Reports To: The Coatings Administrative Assistant reports to the Coatings Management Team.

Hours: 7:00 AM to 3:30 PM with some overtime work as required.

Compensation: $15-$17/hour depending on experience and qualifications.


  • 401(k) plan with employer matching

  • Medical Insurance (Health, Dental, Vision)

  • Life Insurance, AD&D

  • Paid Holidays & Paid Time-Off Accrual

Company Description

Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.

See full job description

Job Description

We have an immediate need for an Administrative Assistant.



- Supporting Executive Administrative assistant in performing personal and corporate duties for CEO

  • Typing correspondence and reports, coordinating meetings

  • Must have QuickBooks Accounting experience

  • Managing corporate and personal bank accounts

  • Performing administrative duties and special projects as assigned

  • Handling Confidential personal and corporate files


The above description does not include other occasional work assignments not mentioned above.




  • Excellent verbal and written communication skills


  • Pleasant, courteous telephone manner


  • Ability to be flexible with working hours


  • Exercise of diplomacy in all facets of the job


  • Knowledge of general accounting principles


- Ability to handle personal information with complete confidentiality


- Strong organizational skills, ability to handle multiple projects


  • Strong multitasking skills and ability to work fast paced at times

- PC skills, proficiency with Word, Excel, Quickbooks, Internet Explorer


Company Description

KenBrook Staffing Inc is a Nationwide Premier Recruiting and Staffing Firm
Our Mission is to become the leading specialty staffing firm in the United States by designing customized staffing models that fully serve our clients, our associates, and our communities and to realize consistent growth and increased market share by always delivering what we promise.

See full job description

Job Description


The Sales Administrative Assistant will be responsible for ensuring an exceptional sales & client experience. In this role, you will ensure the internal and external sales teams and customers goals are met and receive the best service possible. In addition, you should be adept at building credibility, possess a strong work ethic, positive attitude, and the ability to be flexible with daily tasks assigned.


· Operate as the lead point of contact for any and all matters specific to customer accounts and communicate with sales representatives on updates as needed

· Receive and process customer EDI and/or manual orders in accordance with company policy and procedures, while screening information for accuracy and completeness

· Answer incoming sales calls from customers and providing the answers to their questions directly, or routing the question to the appropriate sales representative to have resolved

· Follow up on purchase orders submitted with order confirmations sent to customers

· Track customers’ orders and provide shipment status

Knowledge, Skills & Abilities

· Demonstrated ability to interact in a constructive, positive and patient manner with sales team and customers

· 5 plus years’ experience with Manufacturer Sales Rep experience preferred

· Advanced knowledge in Excel, Word, and PowerPoint

· Organization and attention to detail a must

· Experience with Ace Hardware Corporate Programs & Procedures

See full job description
Previous 1
Receive Administrative Assistant jobs in Washington, DC in your inbox.
Receive jobs in your inbox

I agree to Localwise’s Terms & Privacy