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Jobs near West Chicago, IL “All Jobs” West Chicago, IL

Job Description


BrightSky Group of Services is expanding our internal team. We are an ever expanding employment agency spanning 35 states across the country. If you are looking for fulltime work in an ever expanding office environment, than look no further. 


We are seeking a talented individual as an Administrative Assistant in the area of Bensenville. 




Ideal candidate will have clerical experience not limited to report writing, payroll and other office assistance and tasks. 





Job Duties:




  • Filing



  • Report running



  • Familiar with Microsoft Excel 



  • Basic Clerical



Compensation between $12-$17 depending on experience. 


Requirements
Admin Experience



Company Description

We are a staffing firm that provides temporary, temporary to hire, and direct hire services to clients across the U.S.A.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Strong background in Quickbooks, Word, Excel, etc.

  • Ability to quickly pick up new software



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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. We are looking for self sufficient and motivated individual to join our team.


The pay rate for this position is $14.00 an hour and the weekly hours are 30-35 hours a week as needed.


Responsibilities:



  • Draft correspondences and other formal documents

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Create spreadsheets and other data as needed

  • Make collection calls to customers

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields. Minimum of 1 year office experience required, 2 years preferred.

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


 


The Sales Administrative Assistant will be responsible for ensuring an exceptional sales & client experience. In this role, you will ensure the internal and external sales teams and customers goals are met and receive the best service possible. In addition, you should be adept at building credibility, possess a strong work ethic, positive attitude, and the ability to be flexible with daily tasks assigned.


Responsibilities


· Operate as the lead point of contact for any and all matters specific to customer accounts and communicate with sales representatives on updates as needed


· Receive and process customer EDI and/or manual orders in accordance with company policy and procedures, while screening information for accuracy and completeness


· Answer incoming sales calls from customers and providing the answers to their questions directly, or routing the question to the appropriate sales representative to have resolved


· Follow up on purchase orders submitted with order confirmations sent to customers


· Track customers’ orders and provide shipment status


Knowledge, Skills & Abilities


· Demonstrated ability to interact in a constructive, positive and patient manner with sales team and customers


· 5 plus years’ experience with Manufacturer Sales Rep experience preferred


· Advanced knowledge in Excel, Word, and PowerPoint


· Organization and attention to detail a must


· Experience with Ace Hardware Corporate Programs & Procedures



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Job Description


Dynamic national healthcare company in is hiring an Administrative Assistant to join their growing team in the Des Plaines area. For the creative, self-motivated team player, they offer competitive compensation in an innovative work environment.


 


Administrative Assistant Job Summary



  • Process domestic orders for diagnostic tests for hospitals and labs using AS400 computer system

  • Receive order requests via email

  • Make changes to master data using SAP computer system

  • Provides excellent customer service in a fast paced environment


Administrative Assistant Requirements



  • 2+ years previous administrative or customer service experience required

  • Strong computer skills

  • Customer Service skills

  • Attention to detail and organizational skills

  • Ability to think critically and make independent decisions

  • Big picture thinker with ability to change priorities as needed

  • High School Diploma required


Schedule: M-F 8:30am - 5:00pm


Please submit your resume for consideration. This is an urgent need, so please be prepared to interview and start quickly.


Company Description

Collaborative Staffing prides itself on being a company that maintains a strong commitment to pairing prospective job seekers with desirable positions among top companies throughout the nation.


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Job Description

The Operations Administrative Assistant is responsible for supporting the operations team with day to day administrative functions to assist with the coordination of facilities maintenance services. This includes taking close out phone calls from technicians, assisting technicians locate needed parts, uploading completion pictures, updating customer's portals with estimated completion times, scheduling technicians to be onsite with customer and various other administrative duties.

The successful operations administrative assistant would have strong people and communication skills, be highly organized, resourceful, able to multi-task and work in a fast-paced environment.

Primary responsibilities include but are not limited to:
• Handle close out tickets for technicians
• Assist technicians with sourcing materials
• Upload completion pictures in a work order
• Update CRM system as well as customer portals with appropriate notes
• Take on additional tasks and responsibilities as required

Requirements
• Previous experience working within an office environment preferred
• Must have organizational skills and communication skills (written and verbal)
• Ability to conduct oneself with integrity and professionalism
• Proven experience working independently as well as part of a team
• High level of computer literacy. Technically competent with various software programs such as Outlook, MS Word, Excel, Power Point and navigating within a computer.
• Due to the nature of our work all employees must pass a criminal background check

Company Description

CLM Midwest is an established, successful organization that provides superior commercial maintenance services. They are strategically located in Chicago and Michigan to service their National Retain Chain customers in IL, IN, OH, MI, MO, IA, NE, MN and WI. CLM Midwest provides 24/7 service to their commercial clients, with over 100 years of combined experience, they work non-stop to ensure that every job is completed on time and under budget while maintaining quality.


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Job Description


Job Purpose


This position is responsible to fill the role of front office receptionist and customer service support. This position serves as the first line of contact for ADMO’s customers and vendors while providing support to the organization as needed.


Main Duties and Responsibilities (Front Office)



  • Greet visitors

  • Answer phones; screen and transfer calls to appropriate departments

  • Arrange transportation services for visitors and ADMO personnel

  • Coordinate business lunches

  • Process and distribute inbound and outbound mail and fax correspondence

  • Generate quotes and manage the quote system

  • Maintain master files

  • Assist accounting with AP/AR entries and other tasks


Main Duties and Responsibilities (Customer Service)



  • Provide support during absences or vacation coverage

  • Accept and confirm customer orders

  • Manage changes or expedite requests

  • Address customer concerns or complaints in a timely manner; distribute to appropriate departments

  • Maintain customer portal requirements

  • Finished good price entry and updates in ERP system (Enterprise IQ/IQMS)

  • NAFTA Documentation

  • Reach and RoHs Requests


Job Requirements (Education and Skills)



  • Associate degree or equivalent experience

  • Excellent communication, organizational and multi-tasking skills

  • Good computer skills; proficient in Word and Excel preferred

  • Ability to work under minimal supervision

  • Knowledge of injection molding or general molding preferred

  • Organized

  • Good Communication Skills

  • Positive Attitude

  • Ability to lift/push up to 35lbs occasionally. Must be able to work sitting down in a desk, in front of a computer, for 6-8 hours per day

  • Bilingual (English/Spanish) preferred, but not required


Company Description

ADMO, Inc. is a state-of-the-art manufacturer of plastic injection-molded parts and assemblies. We produce top-quality plastic parts from both commodity and engineering grade materials for many diverse industries, including emergency products and electronics, closures, hardware, medical, automotive and more.

**Please note: for this position, compensation is negotiable based upon experience.


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Job Description


Responsibilities include, but are not limited to:



  • -Answering calls in a professional manner (must speak fluent understandable English)

  • -Provide personal administrative support to owner

  • -Researching/organizing the owner’s projects and investments

  • -Be able to do bookkeeping of various business accounts


KNOWLEDGE, SKILLS & ABILITIES



  • -Proficient with Quick Books Pro, Excel, Microsoft Word, Outlook and the Internet

  • -Excellent communication skills (written and oral)

  • -Detail oriented and organized with the ability to multi-task

  • -Work efficiently while being accurate

  • -Willingness to learn new skills and thrives under pressure


 



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Job Description


We are a busy accounting office for a multi-property getaway spa looking for a focused administrative assistant for reception and operations. You should be eager to learn, willing to develop professionally, and reliable.


Experience Requirements:


·       Telephone skills


·       MS skills with Excel and Word


Soft Skills:


·       Dependable, punctual


·       Able to proofread and check your own work


·       Organized, professional


Job Type:


·       Part-Time, 25 hours a week


Required Education:


·       High school or equivalent


 


The hours are Monday through Friday, from 10:30 AM to 3:30 PM.


Compensation commensurate with Experience. Paid weekly, check or direct deposit.




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Job Description


We are looking for someone who is energetic, organized and creative. Our business is in the marketing field and we are looking for someone to help with our backend duties. This job requires you to work onsite in Lake Barrington, IL.


Duties




  • WritingMust be able to be creative and express your thoughts in a written article. The article on reviews of power tools and other household items.


  • Edit Articles - Must be able to read and edit other writer's articles.


  • News - Rewrite news articles

  • Take pictures of products

  • Post products to Facebook, eBay and Craigslist


Qualifications & Skills Required




  • Positive - Must be upbeat


  • Organization - Must be able to manage and organize a daily schedule


  • Work with Deadlines - Be able to complete tasks in a set timeline.


  • Word - Must be able to be familiar with Word


Company Description

We are a marketing firm with a niche for the power tool and homeowner world. We focus on websites, social media, and videos for a variety of large and small companies.


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Job Description


We are looking for a professional, charismatic, dependable, extreme attention to detail, trustworthy, hard-working individual who has a track record of performing and exceeding the above expectations. We are a high pace and rapidly growing office. The right person has the opportunity to help serve, look after our amazing clients and the wider community.


Brief descriptions:


Admin Assistant 


Assist the doctors and staff at the front desk in areas such as patient scheduling, phone calls, emails, faxes, light cleaning, product inventory, handling pets, social media. 


Hours:


M 7am-1pm, T 3pm-8pm, W: 9am-12pm, Th: 10am-6pm, F: 9am-2pm, Sa: 1-2x/month 10am-2pm, possibly some hours working from home


 



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Job Description


Job Description:


The MRO group is responsible for medically reviewing a non-negative drug test result to determine if a legitimate explanation exists for the result. The RX representative is a central player in the Medical Review Office (MRO) and is responsible for verifying RX information with the pharmacies, physician offices, and methadone clinics and processing additional testing requests received by the Medical Review Officer. Daily interaction with laboratories, clients, Medical Review Officers and co-workers is required. This role can be a high-pressure/time sensitive processing environment, with varying degrees of customer contact and issues and requires a high skill set for attention to detail and research. Much of the business is conducted via phone with responsibly to email, fax or data entry.


Primary Responsibilities:




  • Verifying/confirming RX information with pharmacies, physician offices and/or methadone clinics. Send documentation of verified or not confirmed results back to MRO for final sign off.

  • Printing/preparing verification sheets for MRO's (adding special instructions and drug information)

  • Making notes in database of all calls made and/or any oddities occurring with call

  • Monitoring priority accounts and handling rush results

  • Responding to RX update e-mails

  • Will work in 2 databases.

  • Work non-negative cases that missing quants and/or lab reported invalids.

  • Will also assist with customer problems or questions, handle other clerical or general office work as needed, assist with training others or learn new assignments, etc.

  • There are varying fluctuations in volume in different departments, therefore RX Reps may be cross-trained in different capacities so they can improve their skills, assist in other departments as needed as well as progress thru the job family.


Required Skills:



  • Medical terminology is a plus

  • Previous Call Center Customer service experience preferred

  • Good computer, phone and data entry skills necessary

  • Must have good verbal and written communication skills

  • Occasional lifting of packages (15 pounds maximum)

  • Moderate stress due to call-center type environment

  • Fast-paced environment requires self-discipline to operate successfully

  • Most of the work is routine and the most flexibility is when customer service reps are assigned to help out another unit due to workload levels, vacations, absences, etc.


Education:


  • High School Diploma or equivalent.

Company Description

About BCforward
BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full-service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward’s team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.

www.bcforward.com


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Job Description


 We are seeking an experienced Medical Assistant with strong clinical and administrative skills to assist with this 4 month assignment in our Naperville office.  This is a customer service position for someone with a medical background. 


Schedule:                   Monday thru Friday; 8am to 5pm  (one hour lunch)


Length of Contract:   September 21 thru end of January 2021 (possibly longer)


The responsibilities include:



  • Answering calls from clients/patients  to provide instruction and answer questions

  • Placing lab orders thru EMR

  • Checking Covid results

  • Placing follow up calls to clients/patients


Skills and Characteristics required:



  • Exceptional customer service skills

  • Knowledge and experience working in various EMR systems

  • Ability to stay at desk for an 8-hour day (with lunch breaks and other breaks) to answer calls

  • Patience and pleasant disposition on phone

  • Must work out of our Naperville office; this is not a home-based position


If you are available to start the week of September 21st and can commit to the end of January 2021, please send your resume for immediate consideration. 


 


 


Company Description

Founded in 1992, InHouse Physicians is a global provider of integrative medicine and employee health solutions for corporations. Our worksite medical clinics transform the delivery of medical care to employees and dependents via a value based healthcare platform. This transformation delivers significant healthcare cost savings for employers and while at the same time improving patient outcomes for employees and dependents that matter most to patients. Our integrative patient centered medical home health clinics offer employees both traditional and complementary holistic medicine that addresses all of the patients medical and psychosocial needs.


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Job Description


POSITION SUMMARY
The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and clerical support to the Hiossen Regional Sales Team based in the Regional Office and for providing excellent customer service to Hiossen customers, and employees. The Administrative Assistant assists the Sales team in achieving their sales quotas and goals by providing outstanding customer assistance, efficiently coordinating assigned office duties, activities and fulfilling other administrative tasks and responsibilities, as assigned.


PRIMARY JOB RESPONSIBILITIES


1) Answers incoming telephone inquiries from Hiossen customers including from dentists and other customer personnel in a prompt and professional manner; handles questions and other requests ensuring excellent customer service.


2) Responds to incoming fax transmissions and emails; transmits fax communications under the direction of Hiossen Sales Management or their designees. Provide product information to customers in response to telephone inquiries


3) Coordinates and tracks stock and all items stored in the Branch warehouse. Assists Hiossen Sales team in coordinating warehouse and stock records, materials and other items, as assigned.


4) Processes Product Orders on a daily basis, in accordance with Hiossen policies and procedures, including pulling stock from warehouse; scanning bar codes and performing related order processing duties in support of Sales team.


5) Registers attendees at AIC seminars (Basic Implant Training), prepares documentation, arranging meals and refreshments in conjunction with seminars , product and sales related promotional activities and learning seminars


6) Handles product returns from Hiossen customers including paperwork, recordkeeping, reports, ensuring proper crediting to customer accounts in accordance with Hiossen procedures. Handles processing for unused products.


7) Works collaboratively with Hiossen Finance Department, Corporate departments, Branch and Regional offices


8) Maintains adequate product and technical knowledge of all Hiossen products and related procedures and policies


9) Prepares and submits reports as directed by the Regional Sales Manager or Branch Manager


10) Other related administrative duties as assigned or as required


REQUIRED KNOWLEDGE AND SKILLS
Must possess and practice excellent customer service skills; maintains basic knowledge of Hiossen products. Requires proficiency in use of MS Office (Word, Excel & Power Point); Pipeline, ERP system and other applicable Hiossen software and systems, as required. Maintains knowledge of Hiossen bar code system in conjunction with ERP system and other tracking procedures.


EDUCATION AND EXPERIENCE
High School Diploma required along with at least 2 years of successful experience as an administrative assistant in a sales office environment


LANGUAGE SKILLS
The ability to read, write, understand and communicate clearly with employees, customers and within Hiossen in order to successfully and effectively complete assigned job responsibilities is required.


QUANTITATIVE / MATHEMATICAL SKILLS
Requires the ability to satisfactorily read, interpret, prepare reports and other job related information and satisfactorily communicate information within the scope of Administrative Assistant's job duties. Must possess sufficient aptitude to learn aspects of Hiossen products to accurately and effectively communicate information to Hiossen customers. Required to maintain product knowledge at all times.


WORK ENVIRONMENT
The Administrative Assistant's works in an office based environment at a designated Branch location. The AA will spend approximately 20% of their time on a daily basis engaged in processing inventory and fulfilling product orders and returns stored in the warehouse.


PHYSICAL DEMANDS


The position requires continuous use of a computer while sitting and occasional lifting and carrying objects weighing up to 25 pounds. Duties include packing, re-stocking and carrying items weighing up to 25 pounds.


 


Company Description

HIOSSEN, Inc. was established in Pennsylvania in 2006 as a subsidiary of Osstem Implant. Osstem Implant is leading the Asian-Pacific market with the largest market share and ranked one of the top five implant companies on the globe. HIOSSEN Inc. produces a wide variety of implants at the state-of-the-art manufacturing facilities in Fairless Hills, PA. The quality implants are exported to more than 20 different countries in Europe and Asia. HIOSSEN is striving to improve implant quality by monitoring the market and gathering feedback from clinicians. All the ideas and opinions are analyzed with rigorous scientific tests and incorporated into the research and development process. The recent launch of H series (HS, HG) implants are a reflection of this effort.


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Job Description


FBK MANAGEMENT, is seeking an exceptional full-time Administrative Office Assistant to handle a variety of operations and administrative tasks for a fast-paced office environment.


This position is ideal for an ambitious self-starter who has outstanding administrative skills and is seeking a stable long-term position with a small family owned and operated company. Our ideal candidate is detailed-oriented with the ability to take initiative and work with minimal supervision. This candidate must be a team player with a flexible attitude and the ability to prioritize multiple tasks and deadlines. Professionalism and excellent communication skills are essential.


Benefits include: Health insurance, dental, major holidays off, paid vacation, matching 401K.


Compensation: Will be based on the candidate’s knowledge and education related to the position.


Requirements:



  • Previous administrative experience or specific degree in this area

  • Excellent verbal and written communication skills needed

  • Ambitious/self-starter

  • Passionate in what he/she is doing

  • Seeking Longevity within a company

  • Interpersonal skills

  • Multi-Tasking

  • Attention to detail is a must

  • Ability to follow instructions


Responsibilities: The following is intended to cover the majority of the routine daily tasks to be performed-these items include, but are not limited to.



  • Ability to handle multiple projects and flexible to change

  • Assisting office staff members with various time sensitive projects

  • Maintains corporate staff project dashboard (spreadsheet)

  • Maintains interoffice meeting schedules

  • Forward meeting invites accordingly

  • Attend meetings – take notes during meetings for distribution when needed

  • Opening mail

  • Answering phones and taking messages

  • Filing


 


Company Description

Family owned & operated manufactured home communities since 1956 with great locations in the Midwest and Florida.

Company Website
www.fjbenterprises.org


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Job Description


Global Steel Trading company is currently seeking an Administrative Sales Coordinator for thier Schaumburg, Illinois office.


Primary responsibilities include:


•Contact customers related to their orders and for market information, applications for credit limits, process orders to the supplier, contract entry and invoicing, troubleshoot any problems with the account, and monitor the account status of each customer.


Contacts customers/suppliers frequently to answer questions, resolve general problems, and provide/receive general information.


•Plan, schedule and determine the requirements of consumables, raw materials, spare parts and other miscellaneous materials for customers.


•Track and maintain inventory levels, purchasing, shipping, or other records by compiling data from contracts, purchase orders, invoices and accounting reports. Prepare reports such as inventory balance, price lists, and shortages. Report inventory increases or shortages.


•Arrange warehousing and transportation. May negotiate rates with freight forwarding companies and tracks deliveries/shipments to ensure timely arrival of goods in compliance with import/export regulations. Prepare shipping documents for customs clearance. Coordinates settlements complaints with insurance department.


•Coordinate settlement complaints with insurance department, processor and mill technical service staff.


•Customer service experience required, including the ability to recognize and satisfy customer requirements and expectations in daily business.


Qualified candidates will be able to demonstrate their abilities to learn and adapt to using integrated accounting and material management software and to work independently and troubleshoot problems.


Bachelor’s Degree and 3 years’ relevant experience(preferably in the automotive industry), material resource planning experience in a manufacturing environment, superior organizational skills, Intermediate MS Excel proficiency, excellent interpersonal skills, and the ability to handle multiple tasks are required knowledge and skills.



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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Plan and schedule appointments

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


No Experience need willing to train bilingual a plus



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