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“All Jobs” Sunnyvale, CA
Jobs near Sunnyvale, CA “All Jobs” Sunnyvale, CA

Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Admin to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.

Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.

General Description:

The Office Admin will be responsible for all duties related to the operations of the office including:


  • Ordering and maintaining proper stock of business supplies

  • Maintaining our food & beverage stock for the office

  • Overseeing incoming/outgoing mail and packages

  • Answering and directing phone calls

  • Receiving visitors

  • Invoicing Clients

  • A/P, A/R for the accountant to match in Quickbooks

  • Input Customer Leads into Salesforce

  • Manage Campaigns and Salesforce activities

  • Provides administrative support to the Senior Leadership team as needed.

Responsibilities and Duties


  • Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed

  • Greet, announce, and direct all office visitors

  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis

  • Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)

  • Place food & beverage orders weekly, monthly and on-demand

  • Ensure order and neatness of shared office spaces

  • Draft and distribute Corporate communications

  • Provide administrative support to staff

  • Manage and Pay vendors and bills

  • Complete other administrative duties as needed

Qualifications and Skills


  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

  • A Bachelor’s degree or an Associate degree with equivalent experience

  • Ability to effectively communicate with customers, vendors, and all employees from drivers to executives

  • Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets and word documents

  • Knowledge of Salesforce including campaigns, leads, opportunities, etc

  • Excellent organization and multi-tasking skills with strong attention to detail

  • Superior problem-solving skills with the ability to think on one’s feet

  • Polished and professional in both appearance and conduct

Benefits


  • Fully compensated medical, dental, vision benefits

  • PTO

  • Bonuses

  • Cozy work environment

Job Type: Full-time

Salary: $18.00 to $25.00 /hour

Experience:


  • customer service: 1 year (Preferred)

Education:


  • High school or equivalent (Required)

Work authorization:


  • United States (Required)

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Professional development assistance

This Job Is Ideal for Someone Who Is:


  • People-oriented -- enjoys interacting with people and working on group projects

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction

Schedule:


  • Monday to Friday

Financial Duties:


  • Invoicing customers

  • Handling accounts payable and receivable

  • Generating financial and operational reports

  • Maintaining budgets and record expenses

  • Processing payments


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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.

RESPONSIBILITIES AND DUTIES


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.

QUALIFICATIONS AND REQUIREMENTS


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.

 

HOW TO APPLY:

Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour

Experience:


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)

Location:


  • Redwood City, CA 94063 (Required)

Work authorization:


  • United States (Required)

Additional Compensation:


  • Bonuses

Work Location:


  • One location

Benefits:


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

Setting:


  • Education

Ergonomic Workspace:


  • Yes

Financial Duties:


  • Payroll

This Job Is:


  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

Schedule:


  • Monday to Friday

  • Weekends required

  • 8 hour shift


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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:


  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills


  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:


  • Other forms

Work Location:


  • One location

Benefits:


  • Flexible schedule

Hours per week:


  • 10-19

This Job Is:


  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:


  • Handling cash

  • Invoicing customers

  • Processing payments


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Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements


  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education


  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities


  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management

Benefits


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)


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Job Description


 


Administrative/Executive Assistant


We are looking for a resourceful, problem-solving, tech savvy individual who can help our team with the following tasks:


▪ Provide administrative assistance to the CEO and team, as needed


▪ Scan, collate and properly and systematically digitize records


▪ Assist bookkeepers with data entry on client files


▪ Run errands as needed (vehicle preferred)


▪ Communicate effectively (both verbally and in written form) with staff, clients, client suppliers, vendors, and banking contacts, according to client assignments and on clients’ behalf.


▪ Update project boards with task and status updates


▪ Conduct various small data analysis projects, as needed by CEO or staff


▪ Maintain office supplies and equipment


▪ Filing (mostly online), as needed


▪ Help keep client records up-to-date and customize data important to clients.


▪ Collect and distribute mail


▪ Complete bank deposits and vendor runs, as needed


 


Education, Experience, and Skills Required:


▪ Computer fluency absolutely essential, as is the ability to learn new software quickly and independently. We are a paperless environment and work with many online applications that integrate with one another and with QuickBooks. The ability to intuit how data flows between systems is critical.


▪ Fluency in QuickBooks accounting software, essential


* Knowledge or willingness to learn Bill.com and other digital tools


▪ A willingness to learn new ways of being efficient is equally important.


▪ Experience in business or office clerical or management role, essential.


▪ Bachelor’s degree, preferred.


▪ Technologically savvy, critical.


▪ Must have excellent interpersonal skills and customer service skills.


▪ Ability to:


* operate computers and other general office equipment, required.


* type 40 WPM, required.


* 10-key skills, preferred.


* communicate clearly, concisely and accurately, verbally and in writing.


* handle complexity with composure and thoroughness.


* keep client matters strictly confidential, essential.


* attention to detail, essential.


* collaborative work style to accomplish related results, required.


* self-directed, capable of working independently, without supervision, work-disciplined.


▪ Fluency in both Mac and PC environments, essential. We are a Mac-only office!


▪ Experience with MS Office, including Excel and Word, and Mac Mail application, required.


▪ Maintain neat and orderly files – both in hard copy and electronic format.


▪ Must have great time management skills.


▪ Must be capable of carrying bankers’ boxes of clients’ financial records at times.


▪ Driver’s license must be in good standing.


 


Qualities we are seeking:


▪ Resourcefulness, critical thinking, integrity, attention to detail, dependability, adaptability, cooperation, initiative and can-do attitude.


Company Description

inQub-O’s team of conscientious and caring bookkeeping specialists is dedicated to providing high-quality service, with integrity and a solid base of administrative, bookkeeping and managerial knowledge.

Our mission is to work collaboratively with our clients, in an advisory capacity, to help them grow in strategic, innovative and sustainable ways. We help our clients improve their executive oversight.

Our professional experience spans many sectors – including healthcare, non-profit, IT, marketing, telecom and the arts.

The best things about working at inQub-O? Our collaborative, innovative spirit and flexible work environment!


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Job Description


 


Are you looking to put your multi-tasking skills and people skills to good use? Do you want to be an important part of a team? If so, we may have the job for you!

Fresh & Natural Inc. is a food management company that provides cafeteria and catering services. We are in search of an admin assistant/PR assistant to work for our diverse and corporate office.

We are looking for a dynamic individual that possess the following qualities:

-Personable, friendly, gets along with others, and works well in a team
-Flexible and able to handle multiple jobs


-Great at PR and handling client/customer requests, questions, concerns and complaints
-Comfortable working around computers
-Knowledgeable in Microsoft Office programs such as Excel, Word, PowerPoint, basic QuickBooks, and web research
-Experienced in data entry
-Organized
-Able to Multi-task
-Knowledgeable in basic bookkeeping


-Able to travel throughout the Bay Area 1-2 days per week


-Room for growth! As we are a small company, this role will evolve based on your abilities and the company's needs!


 


We would like a person who would like to grow within a company and is dedicated to the job. Most importantly, we are looking for someone who is a team player.

If you fit our job description and have the experience and skills for this job, please email your resume. If you have any questions, feel free to email at any time.


We are offering a competitive salary depending on experience (negotiable) plus health insurance and vacation benefits:


-Starting at $20/hour with salary review after 90-day probation


-Health Insurance Benefits after 90-day probation


-Vacation starting after 90-day probation


-Full Gas reimbursement when traveling for work


-Bonuses!



 


This job is a Full Time job, 9:00am to 5:30pm with an hour lunch Monday through Friday, and some mandatory Weekend meetings.

Please email your resumes.


 



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Job Description


Administrative Assistant/ Executive Assistant
City: Palo Alto or Redwood City
State: CA
Job Type: Contract
Hours: 40

Tekberry is looking for a highly qualified and motivated Administrative Assistant to work on-site with our client, a world-class university in Palo Alto, CA.


This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.


Job Description:



  • Coordinate activities, including management of a complex calendar, travel arrangements and associated logistics, as well as teaching support.

  • Prioritize, plan, and/or oversee logistics for meetings and events with internal/external constituents. This includes executive and senior level staff, donors, and government and judiciary officials.

  • Serve as liaison, working collaboratively with varied departments and external organizations. This includes screening correspondence, answering multiple telephone lines, and keeping executives informed of all matters requiring attention in a timely manner. Provides support to visitors and is responsive to questions and concerns.

  • Oversee and manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties to ensure deadlines are met.

  • Manage the work of the Administrative Associate. This includes taking responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Order supplies, letterhead and business cards.

  • Compose correspondence; draft, review and edit documents. Compile materials needed for meetings and/or events.

  • Process reimbursements and other financial requests using Oracle.

  • Other duties as assigned.


 


Qualifications:



  • Bachelor’s degree and 5 years of Administrative Assistant experience or combination of education and relevant experience.

  • Previous University experience highly desirable.

  • Advanced MS Office skills [Excel, Outlook, Word and PowerPoint].

  • Oracle or other ERP experience.

  • Extensive high-level administrative experience supporting high level individuals.

  • Ability to multi-task, adapt to changing priorities and meet time sensitive deadlines.

  • Must be a team player, detail oriented and able to work independently.


 


Company Description

Tekberry has over 25 years of experience working with clients from Fortune 500 companies down to small and medium sized companies. Our job is to develop a partnership with clients and with our talent to ensure that we best match opportunities with our talent pool. But we don’t just match for job specifications, we match people to the work culture, too.


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CAREER OPPORTUNITY Job Title: HR/Office Administrative Assistant Job Type: Regular, Full-Time Location: Cupertino, CA ABOUT RANCHER As a recognized leader in enterprise Kubernetes management, Rancher is experiencing 100%+ annualized growth and has expanded our operations to 13 countries world-wide. Tens of thousands of DevOps and IT operations teams reply on Rancher to run their mission-critical applications on public clouds and in private data centers. Position Overview The HR/Office Administrative Assistant will contribute to the success of the business through a variety of administrative activities, ensuring the offices run smoothly and close collaboration with the Human Resources department. This position will have broad responsibilities in all functional areas including HR, Facilities, Marketing and General Ops. Key Responsibilities Provides office and administrative support. Supports and executes office management activities including but not limited to conference room management, customer visits, team event coordination, kitchen duty organization, and office supply inventory management. Supports and executes compliant and responsive human resources administrative activities including but not limited to payroll support, HRIS system updates including new hire and benefit administration, employee file updates, termination paperwork and audit and compliance responses. Supports and executes talent acquisition, retention, development and growth in including new hire orientation and interview process support. Assist in travel planning including airline reservations, hotel accommodations as needed. Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office facilities. Maintain good employee relations through effective communication and prompt attention to associate concerns. Assist with Marketing department requests. Assist on special projects as needed. A successful candidate may have: AA degree minimum, BA/BS in related field preferred. An interest to grow in the Human Resources field preferred. Trustworthy and discreet with ability to protect confidential information. Thrives in a “wear any hat” environment that provides rich opportunity for learning and development. Ability to continuously prioritize new demands and multi-task. Deadline and detail oriented. Anticipate needs and proactively solve problems. Strong Microsoft Office skills (Excel, Word, Outlook, etc.) and QuickBooks experience Attention to detail and ability to prioritize and manage multiple ongoing projects. Must be flexible and adaptable to a fast-paced environment. Demands / Work Environment: While performing the duties of this job, the employee is regularly required to verbally communicate. The employee is frequently required to sit/stand for prolonged periods of time at a desk and working on a computer. Must be able to lift minimum of 10 lbs.


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Kleinfelder is seeking an Administrative Assistant with 3 to 5 years of administrative experience to be based in our Hayward, California office. Provide basic administrative coordination to support the office’s needs, deadlines, and deliverables. May be accountable for front desk activities, including but not limited to answering phones, greeting clients and visitors, and ensuring office inventory is well stocked. Work under direct supervision from Supervisor/ Manager within specific guidelines and protocols on basic assignments. RESPONSIBILITIES Provides high level Word Processing for the office and area Completes and maintains necessary filing, completes data entry and general clerical duties, compiles reports, processes paperwork and administers processes in accordance with prescribed guidelines and procedures. Follows established administrative protocols regarding project set-up in respective systems to ensure contracts, and other project related documentation are well organized, labeled, and filed. Supports the preparation and administration of agreements, addendums, fee letters and confidentiality agreements as requested. Maintains a polite and professional approach when referring or resolving client questions, concerns, or issues; Ensures responses or referrals to client needs are handled in a timely, effective, and efficient manner. Communicates information in a succinct and organized manner, produces written information that is appropriate for the intended audience. Completes work schedules, coordinates calendars, and arranges appointments. Prioritizes tasks effectively and manages time while meeting established deadlines. Supports and follows shipping and receiving processes/ protocols for the office or respective business unit. Ensures office or department is stocked with an appropriate inventory of supplies. Manages office related vendors effectively and appropriately to ensure office is well maintained. If applicable, executes on front desk, administrative tasks such as answering phone calls and greeting clients and visitors. Completes other assigned tasks within administrative role on an as needed/ requested basis. JOB DESCRIPTION Allocates time and attention based on what is the most important to achieve key goals and objectives. Approaches work in an organized and systematic manner. Effectively manages tasks, information, and requests. Interacting with People at Different Levels Comfortable interacting with people at all levels of the organization. Adjusts style of conversation based on the audience. Uses words and messages appropriate given the background and interests of the people he/she is talking to. Adept at using computers and other forms of technology related to his/her job. Keeps up to date on technological changes. Adapts work approach to keep pace with innovations in technology. POSITION COMPETENCY REQUIREMENTS Accepts and follows directions from others. Respects authority. Complies with requests. Accepting Responsibility Takes accountability for delivering on commitments. Owns mistakes and uses them as opportunities for learning and development; openly discusses his/her actions and their consequences both good and bad. EXPERIENCE & ACADEMIC REQUIREMENTS Education: High School Diploma or equivalent required. Certificate or related education/skill certification desired. Experience: 3 to 5 years of administrative experience Other Knowledge and Skills: Basic understanding of accounting practices such as invoicing, billing, accounts receivables, accounts payable, and other project related accounting principles. Solid communication skills and basic knowledge of company products and operations. Kleinfelder offers an excellent compensation and benefits package including medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.


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Job Description


Role: Administrative Associate 2


Location: Stanford, CA 94305


Duration: 3 Months Contract Possibility of extension


Job Description:
The successful candidate will be responsible for supporting the Imaging office.


Duties include:
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
Maintain approved content on websites.

DESIRED QUALIFICATIONS:
- College degree
- Experience/desire to work in an academic setting
- Event planning experience
- Demonstrated willingness to learn and work well on a team


EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.


Company Description

AgreeYa is a global systems integrator delivering competitive advantage for its customers through software, solutions, and services. Established in 1999. AgreeYa is headquartered in Folsom, California, with a global footprint and a team of more than 1,700 staff across offices. AgreeYa works with 500+ organizations ranging from Fortune 100 firms to small and large businesses across industries such as Telecom, BFSI, Healthcare, Utility, Technology, Public sector, Credit and Collections, Accounts Receivables Management and others


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Job Description


Responsible for assisting in daily employee relations duties and maintaining specific human resource records to include but not limited to Personnel Records.


Position Responsibilities:



  • Acts as a resource to all co-workers

  • Assists in monitoring and supporting company policies and procedures

  • Performs new co-worker orientations and sets up new co-workers, includes card access duties for new and existing coworkers

  • Supporting the HR Manager

  • Assists with community events and employee events (company picnic, etc)

  • Assists with Recruiting functions as needed

  • Maintains coworker files and other HR records

  • Assists with updating role overviews

  • Performs all clerical task


Please apply online:


https://www.coastjobs.com/job/administrative-assistant-fremont/


Company Description

It’s good to have a Coast agent on your side – because we know how to match your talent to just the right opportunity. Our job is to find you the right job. So we listen to your needs, understand your capabilities, and guide you through the process. Step by step, Coast takes the time to ensure your success.


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Job Description

Job Title : Administrative Assistant and Document Production Support

BriteLab is currently seeking a full-time Administrative Assistant and Document Production Support candidate for our San Jose, CA office.

Responsibilities:
• Work with the team in processing administrative paperwork
• Perform clerical tasks to include document control, data entry, and general office support
• Create and maintain production and assembly documents as directed
• Organize and maintain common areas
• Collect reference material and perform research as directed
• Maintain files and/or storage
• Help prep for meetings and reviews
• Provide logistical, administrative and special project support
• Provide general administrative and clerical support
• Create and update production binders
• Photocopy and print documents on behalf of other colleagues
• Update project schedules as directed
• Assist in the preparation of regularly scheduled reports and generate reports
• Research material sources
• Develop and update administrative systems to make them more efficient and resolve administrative problems
• Special projects as needed

Education and/or experience:
• Strong computer skills: Word, Excel, Outlook
• Must be able to follow written, oral instructions and be able to retain and carry out multiple
• work assignments
• Must show discretion and judgment and maintain sensitive information in a confidential manner
• Well-developed interpersonal skills and a strong team player
• A team player who is willing to help wherever needed
• Ability to progressively improve and streamline workflow

Company Description

BriteLab is a semiconductor robotics, Automated Material Handling Equipment (AMHS) and industrial automation company providing propriety technology and full spectrum product development & commercialization solutions to OEM’s building complex optical, mechatronic and electro-mechanical products and systems.


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Job Description


We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

QLM Inc. is a General Engineering Contractor operating in the commercial and industrial sectors. We specialize in site landscape construction, concrete construction, asphalt paving, irrigation. Our staff provides the experience and expertise necessary to deliver quality projects.

.


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Job Description


Geotechnical engineering company in san jose is looking for an individual to fill the role of data entry and reception.


 


 


Duties and responsibilities: 


-Answer phone


-Data entry, filing, copying


-Generate and send out invoices to clients


-Generate email


-Deposit checks


-Provide administrative to the engineers


 


Skills:


-Expertise in Microsoft Office Products such as Word and Excel


-Knowledge in Quickbook is A+


-Organized, efficient, friendly


-Ability to perform data entry with a high degree of accuracy


-Good verbal and written command of English


-Ability to work individually


 


Please send us your resume. 


 



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Job Description


An established and highly successful Venture Capital Firm in Menlo Park is seeking an organized and adaptable Administrative Assistant to join their team! In this role, you will partner directly with several tenured senior level Executive Assistant to support one of the top executives within the firm and will be managing a high volume of complex schedules, coordinating extensive travel itineraries, expenses, preparing correspondence, and acting as a strong right hand and gatekeeper. If you are looking for the next step and are eager to work alongside a highly tenured and dynamic team of executives in a fast-paced, prestigious environment, then this is the perfect position for you!


 


The company has a highly regarded team oriented culture, which promotes growth and provides top notch benefits and perks, a competitive base salary, and bonus! This is an open, bright, and incredibly dynamic environment.


 


What you’ll do: 



  • Coordinate travel plans and logistics including car, hotel, and itineraries and process relevant expense reports

  • Manage meetings: meeting room scheduling, materials and equipment

  • Extremely busy and high paced calendar and schedule management

  • Reporting and document management

  • Support logistical and operational office tasks and find opportunities to streamline processes for efficiency

  • Coordinate onsite and external events as needed


 


Must have:



  • At least 1+ years of prior experience in an Office/Administrative or high-end Customer Support capacity

  • Bachelor’s degree required

  • Stellar written and verbal communication skills

  • Proficiency in MS Office Suite

  • Proactive and positive work ethic

  • Ability to work proactively and independently

  • Strong multitasking and prioritization skills


 


Please submit your resume for immediate consideration.


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. 


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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Job Description


The firm is looking for an individual on a fulltime basis. The primary responsibility of this position is to be the welcoming and supportive first contact for all clients, prospects, and business partners. In addition, this role will support the operations team with onboarding new clients and maintaining the customer relationship management software.


 


Company Description

Nelson Roberts Investment Advisors is a S.E.C. registered investment advisor. The firm has approximately $550 million under management for its clientele of high net worth individuals and is located in Menlo Park, CA.


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Job Description


About the Company:
Our client has been recognized as one of the 100 Best Companies to Work For by Fortune Magazine. They earned this recognition for their focus on being a great place to work and delivering value for their customers and clients. They were also recognized as the only financial services company on Fortune’s inaugural “Best Big Companies to Work For” list, which recognized seven companies with more than 100,000 U.S.-based employees that passed the Great Place to Work Certification bar.

Their Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. They provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.

Position Overview:
The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

Responsibilities:

  • Provides administrative support in a complex team environment to both senior and junior bankers

  • Coordinates internal/external meetings and conference calls

  • Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner

  • Responds and follows up on client requests

  • Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics

  • Coordinates a high volume of travel arrangements and processes expense reports

  • Maintains understanding of firm policies and handles certain issues independently

  • Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events

  • Orders supplies and keeps inventory well-stocked


Qualifications:

  • Requires excellent interpersonal and communication skills

  • High attention to detail

  • Ability to maintain high standards despite pressing deadlines

  • Ability to solve problems quickly and efficiently

  • Strong knowledge of general business and corporate cultures

  • Ability to handle highly sensitive, confidential and non-routine information

  • Self-starter with excellent anticipation skills; problem solving; follow up

  • Demonstrated dependability and sense of urgency about getting results

  • Demonstrates high degree of integrity and confidentiality

  • Strong organizational skills

  • Comfortable working with people at all organizational levels

  • Comfortable working in a sometimes hectic, high-pressure environment

  • Ability to display a consistent, professional degree of communication

  • Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

  • Must have excellent judgment; independent thinker and resourceful

  • Prior experience in Financial Services support preferred



#ZR


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Job Description


 


Responsibilities:


·         Provides general administrative support to the President’s Office under the supervision of the Chief of Staff


 


 


Requirements:


·         BA Degree


·         3+ years of relevant experience required


·         Excellent interpersonal skills with ability to deal effectively with all levels


·         Ability to handle difficult and confidential matters with good judgment, tact, diplomacy, exceptional oral and written communication skills


·         Experience with complex scheduling and calendar management


·         Proficiency with spreadsheet, database management and layout software preferred (Excel)


·         Strong organizational and prioritization skills with the ability to handle multiple tasks in a fast-paced environment and to follow through on delegated projects to completion


·         Poised under pressure with ability to maintain sense of humor in stressful situations


·         Demonstrated ability to manage complex processes and procedures, willing and able to exercise initiative, prioritize, follow through and meet deadlines while providing excellent customer service


·         Team oriented and willingness to take initiative and be flexible


·         Strong proficiency with MS Office and Google Apps


·         Ability to review and process in a timely manner expense transfers, payment requests, advances, reimbursements, expense reports and other financial transactions as needed


·         Concur experience preferred


Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.


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Job Description


Outsource is currently looking for an Administrative Assistant with at least two years of experience for a contract opportunity in San Jose.  Our client is looking for someone to start immediately.  The position will help support a busy Electrical Contractor's fast paced office.  Electrical industry experience a huge plus.


Please send resumes to Holly Andrews:  holly@outsource.net for immediate consideration or call 415-513-4187.


Administrative Assistant Job:



  • Assist with data entry, filing, maintaining overall office organization.

  • Coordinate and schedule work orders.

  • Project Coordination.

  • A/R, A/P-general accounting.

  • Maintain attendance/labor logs.

  • Set up jobs in accounting database.

  • Provide general administrative/operations support to the operations and project management team.


Administrative Assistant Qualifications:



  • At least two years of Administrative support experience in a SERVICE and/or CONSTRUCTION related industry.  Electrical industry experience preferred.

  • Must have excellent written and verbal communication skills.

  • Microsoft Office experience including:  Excel, Word, Outlook, Google Drive.

  • Great typing/data entry skills.

  • Ability to work in a fast paced office.

  • Willingness to provide varied support to the Department.


 


Company Description

About Outsource:

Outsource is the Nation’s leading providers of Cable Technicians. We work EXCLUSIVELY in building wiring, and we have been placing technicians of all levels with the right companies since 1998 so we know a thing or two about making a good match.


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Job Description


 Job description:



  • Provide in-person and telephonic reception for employees, visitors, and interviewees.

  • Event planning and execution – coordinate company internal and external events along with department BU leads/HR and OC.

  • Serve as liaison for building management office.

  • Manage work orders with building management office.

  • Manage building and parking pass requests and invoicing.

  • Greet guests, escort to conference room.

  • Responsible for the purchasing of goods and services.

  • Manage relationship with office vendors.

  • Responsible for some office management duties.

  • Update guest check-in device.

  • Meeting room logistics.

  • Employee contact list update.

  • Holiday and company-wide email notifications to employees.

  • Order and stock office and kitchen supplies.

  • Collect and distribute mail.

  • Prepare shipment and packages.

  • Aid in maintaining a professional and tidy office.

  • Assist with on-site interview meeting arrangement with overseas’ team.

  • Participate in newsletter publication with OC.

  • Assist HR and IT in New Hire On-Boarding process (assigning work station, badge printing, business cards ordering, provide card access keys, etc.)


 


Qualifications:



  • Bachelor's degree preferred

  • Must be bilingual in Mandarin

  • HR/Admin experience required

  • Events experience highly desirable



See full job description

Job Description

Administrative Assistant:
Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.
Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.
Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.
Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

Responsibilities will include, but not be limited to:

  • Manage the direction given from the VP, Support.

  • Plan, coordinate and collaborate on meetings, projects and team events, including the management of all meeting details (logistics, preparing agendas, initializing presentations, and attendee/action item updates).

  • Prepare internal and external presentations and communications.

  • Critical piece of the role would be to take content/concepts and drive the creation of creative PowerPoint presentations.

  • Manage and run initiatives. Including but not limited to:

  • Generating reports

  • Data gathering and analysis

  • Prepare spreadsheets

  • Organize group outings/social events

  • Internal Training Coordination/Delivery

  • Coordinate on call coverage, updating resource calendars, managing communication, and processing payments.

  • Organize and handle travel arrangements, including expense report preparation.

  • Assist with onboarding and offboarding Support team members.

  • Help Customer Care team with aspects of onboarding customers.

  • Participate/Co-Lead Fun Committee

  • Ability to think critically and quickly to problem solve as issues arise.

  • Successfully able to manage and coordinate efforts under pressure and in response to deadlines.

  • Interact comfortably and skillfully with all levels inside and outside the company.

  • Handle confidential and highly sensitive information with discretion and utmost integrity.

Additional Job Description

  • 5+ years of practical business/administrative experience strongly preferred

  • Bachelor's Degree a plus

  • Strong, professional presence and presentation

  • Excellent command of MS Office products (PowerPoint, Word, Outlook and Excel)

  • Mastery of PowerPoint creation

  • Excellent verbal and written communication skills

  • Intuitive team player with a proactive, "can do " work ethic.

  • Adaptable to various workstyles, yet maintains a level of assertiveness.

  • Excellent organizational and problem-solving skills

  • Ability to work independently in a fast-paced, entrepreneurial, results-oriented culture

  • Experience in using technology to improve work efficiency.

  • Ability to multi-task, prioritize, and be highly organized with meticulous attention to detail.

  • Detail-oriented, able to resolve problems using relevant information, sound reasoning and common sense

  • Excellent interpersonal and relationship-building skills

  • High energy, positive attitude and flexibility to work effectively in a fast paced environments.

  • Creative and able to find unconventional solutions.


Company Description

Intelliswift Software, Inc. is a premier business and technology solutions company headquartered in the Silicon Valley, with offices across the United States, India and Singapore.
The company has a proven track record of delivering results through its global delivery centers and flexible engagement models for over 450 brands ranging from Fortune 100 to growing companies.
Intelliswift provides a variety of services including Enterprise Applications, Mobility, Big Data/BI, Staffing Services, and Cloud Solutions.
Growing at an outstanding rate, Intelliswift has been recognized as the second largest private IT Company in the East Bay.


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Job Description


 


At Partners Personnel, our managers and senior colleagues have decades of staffing experience and are experts at fostering lasting relationships with both clients and associates by relying on our core values: integrity, courtesy and respect. We are fanatics when it comes to client satisfaction! We carefully assess every candidate’s personality, skill set and work experience to make sure we find the right fit for each assignment the first time, so our clients can focus on running their business with the best talent available for the job!


We are currently seeking experienced Loaders/Unloaders with Shipping and Receiving experience!!! Visit or call us!


Partners Personnel


20503 Hesperian Blvd, Hayward, CA 94541


510-925-1005


We are seeking a Bilingual Administrative Assistant (Spanish/English) to join our team! You will perform clerical and administrative functions in order to drive company success.


Schedule:


Monday - Friday 830AM - 5PM


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


Dynamic Office & Accounting Solutions is currently seeking an experienced Administrative Assistant to work in Pleasanton, CA. In this role, you will be providing administrative support to both office staff and field personnel. This position is contract to hire, and the ideal candidate will have 5 years experience in an administrative support role, preferably in the construction industry.


Duties include:



  • Managing the front desk/reception area: answering phones and greeting visitors

  • Assist with various correspondence and projects: submittals, bids, RFI's, letters, etc.

  • Maintaining Outlook office calendar/schedules and additional clerical work: filing, photocopying, etc.

  • Create and modify documents using Microsoft Word, Excel, PowerPoint

  • Keep office inventory; place orders as needed

  • Other duties as assigned


Qualifications:



  • 5 Years administrative experience, preferably in the construction industry

  • Strong Microsoft Office skills

  • Great communication skills; written and verbal

  • Detail-oriented and able to thrive in a fast-paced, deadline driven environment

  • Excellent time management skills


Interviews starting immediately! If you have the required skills for this position, submit your resume today!


 


 


Company Description

Dynamic Office & Accounting Solutions is a full-service staffing partner dedicated to providing staffing solutions and career opportunities to all levels of clients and candidates, including: staff, supervisors, managers, directors and executives. • Founded in 1997 by Tiffany Stuart • Core competencies in Accounting, Office, Light Industrial, Finance, Administrative Assistants, Banking, Customer Service, Call Center, IT, Engineering, Telecom, Special Events Staffing, Sales Professionals at all levels, and Retail Management. • Staffing offerings include direct hire/full-time, temporary, temporary to hire, technical contract, payroll services, testing services • Corporate headquartered in Danville. Office locations in Danville, Fairfield, Sacramento, Orange County, Visalia. • WBENC, WSOB, SAM certified.


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Job Description


Dear Candidate,


 


Greetings from BCforward…!!


 


I recently viewed your resume in one of the Job Boards for the Administrative assistants


position I have available in Palo Alto, CA 94304. have included the job information below for review. Can you please get back to me to discuss further to present your resume to the client.


 


Position: Administrative assistant


Location: Palo Alto, CA 94304


Duration:4+months


Pay rate: $20.00/ hour


Responsibilities:


·         Greets vendors, customers, job applicants and other visitors, and arranges for transportation services, when needed


·         May sort mail


·         May operate a switchboard to route incoming calls and place outgoing calls


·         Receptionist and/or Admin experience is a plus, but not required.


 


 


Company Description

About BCforward
BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full-service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward’s team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.

www.bcforward.com


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Job Description


We are looking for an exceptional Administrative Assistant for an established firm in Mid-Peninsula. This person will be supporting a team and answering phones. The ideal candidate will have a positive attitude, be detail oriented, and an efficient team player who wants to grow with the company. This is a great opportunity for the right person!


Job Responsibilities:



  • •        Answer and route phone calls to associates

  • •        Prepare client tax organizers

  • •        Print, scan, copy and assemble tax returns and related documents

  • •        Setup and confirm appointments

  • •        Process tax client intakes, pickups and payments

  • •        Process incoming and outgoing mail

  • •        Update databases including (Outlook, QuickBooks, Financial and Tax Software etc.)

  • •        Support person for the office manager and other team members

  • •        Must communicate issues that require attention to the appropriate members of the team

  • •        Must be organized and respond to work-related matters in a professional and timely manner

  • •        Good communication skills with clients, team and other business entities


 


Job Requirements:


• Proficiency in MS-Office (Outlook, Excel, and Word)
• Understanding of accounting, tax concepts would be helpful
• Must be detail-oriented, self-motivated, and able to exercise good judgment and decision making
• Good written and verbal communication skills
• Strong command of the English language
• Good interpersonal relations skills and team player attitude
• Good time-management skills, organization skills, able to meet deadlines and work well under stress
 


Company Description

We are a full service staffing company helping great people find great jobs and helping businesses find amazing people. Our client is a business that takes good care of their people. You will love working there! As your employment advocates, we strive to constantly find you better jobs assignment after assignment.


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Job Description


We are currently seeking an Administrative Assistant for our Fremont location. The opportunity requires professionalism, can do attitude, communication skills and customer service, and assisting departments when needed. Training will be provided.


Responsibilities:



  • Maintaining Front Office- Opening/Closing the office

  • Filing

  • Answer phone calls- screen and transfer

  • Opening Door to Greet Guests and sign in

  • Receive and sort mails

  • Shipping

  • Maintaining Break Room

  • Scheduling Technicians

  • Create Cases for Incoming Service Calls

  • Closing and Invoicing Service Tickets

  • Customer Service calls


 


Education and Experience



  • High School Diploma

  • 2 Years Administrative experience preferred

  • Excellent communication skills and customer service focused

  • Positive attitude and cheerful demeanor

  • Must be punctual with a great attendance record

  • Strong work ethic


Compensation:


  • $15 to $20 hourly-DOE

Telepath Corporation offers competitive compensation to all of its employees as well as comprehensive benefits which include: Medical, Dental, Vision, 401k, Paid-Time-Off, Holiday pay and much more.


Company Description

We are wireless communication systems integrator, Telepath Corporation, has been in business since July 1978. Our core business is to provide command and control programs, which include Complex VOIP Two-Way Radio Systems, Security Camera Systems, access control, wireless networking, emergency vehicle build-up, and RF Signal Re-Enforcement to high-tech manufacturing, transportation, utilities and public safety entities around the world. No matter what your organizations mission, your communications network is critical to its success. Your end users are on the move, demanding instant access to people and information. They need communication that is reliable, secure and always available, whenever -- and wherever -- they need to be in touch. We have integrated networks across both geographic and technology boundaries, providing improved reach, performance and reliability at the same time.


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Job Description


Our growing company looking for an Admin/Receptionist to join our team! You will perform clerical and administrative functions in order to help drive company success. While there are other duties first point of contact on phones and data entry is a large part of this job.


There is room to grow within the company but this person needs to learn the industry and can advance.


Responsibilities:



  • Quickly & efficiently answer multi-line phone system (8-lines) and direct incoming calls

  • Able to type and talk at the same time to enter customer information into system while caller is on the phone

  • Perform routine keyboarding and filing duties

  • Maintain daily Data Entry into customer database (Filemaker Pro)

  • Maintain & order office supplies as needed

  • Perform all other office tasks


Qualifications:



  • Very Important: Must be able to TYPE and TALK ON THE PHONE at the same time (need to enter information provided by caller into database while on the phone) You will be tested on this skill

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Must be able to perform basic math functions (ie., add 1.25 + 2 1/2 = 3.75) *you will be tested

  • Strong attention to detail

  • ​Strong organizational skills

  • Quick learner. Ability to catch on to tasks quickly during training process

  • Typing 45wpm (accuracy is very important)

  • Basic computer knowledge (Mac based office)

  • MS Word & Excel knowledge required

  • Must be Reliable and Punctual


Hours: Monday - Friday 8am-5PM


Salary: Salary will be competitive based on experience and includes Benefits. Training period is 90 days and salary reviewed at that point.


Company Description

All Reasons is a Moving & Storage Company has been in business for over 27 years and provides local, long distance and international moving services. We recently expanded our services and this means we need additional team members to help with the increased work volume.

We are looking for a team member that wants long term employment and is not a person that jumps around from company to company. There is room for advancement for someone willing to learn and grow with our company.


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Job Description


A Leading Accounting Firm in Redwood City is seeking an Administrative Assistant to assist their family office team with numerous essential functions and large reporting projects. We’re looking for a professional who possesses second-to-none attention to detail and organization and a highly analytical and creative approach to solving problems.


 


This is a temporary position with potential for full-time conversion if we find the right fit.


 


Responsibilities:



  • Review and distribute relevant financial documents, management documents, and client outreach collateral

  • Maintain database of bills, documents, reports, and banking statements and ensure that information is accurately inputted in digital logs

  • Assist with sending out payments and scanning bills and documents into relevant accounts

  • Oversee and manage the family office inbox and distribute mail to appropriate clients

  • Coordinate team and client meetings such as setting up conference rooms and preparing materials

  • Collaborate on special projects on an as needed basis


 


Requirements: 



  • Prior administrative experience highly preferred, ideally within the accounting, finance, or professional services fields

  • Bachelor’s Degree required

  • Proficiency in Microsoft Office Suites, especially Outlook

  • Highest degree of discretion and confidentiality

  • Excellent interpersonal, verbal, and written communication skills

  • Ability to manage various responsibilities at once and ability to prioritize tasks appropriately

  • Strong organizational and time management skills

  • Ability to work well on a team and independently


 


Please submit a resume for consideration. 


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


See full job description

Job Description


Our growing company looking for an Admin/Receptionist to join our team! You will perform clerical and administrative functions in order to help drive company success. While there are other duties first point of contact on phones and data entry is a large part of this job.


There is room to grow within the company but this person needs to learn the industry and can advance.


Responsibilities:



  • Quickly & efficiently answer multi-line phone system (8-lines) and direct incoming calls

  • Able to type and talk at the same time to enter customer information into system while caller is on the phone

  • Perform routine keyboarding and filing duties

  • Maintain daily Data Entry into customer database (Filemaker Pro)

  • Maintain & order office supplies as needed

  • Perform all other office tasks


Qualifications:



  • Very Important: Must be able to TYPE and TALK ON THE PHONE at the same time (need to enter information provided by caller into database while on the phone) You will be tested on this skill

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Must be able to perform basic math functions (ie., add 1.25 + 2 1/2 = 3.75) *you will be tested

  • Strong attention to detail

  • ​Strong organizational skills

  • Quick learner. Ability to catch on to tasks quickly during training process

  • Typing 45wpm (accuracy is very important)

  • Basic computer knowledge (Mac based office)

  • MS Word & Excel knowledge required

  • Must be Reliable and Punctual


Hours: Monday - Friday 8am-5PM


Salary: Salary will be competitive based on experience and includes Benefits. Training period is 90 days and salary reviewed at that point.


Company Description

All Reasons is a Moving & Storage Company has been in business for over 27 years and provides local, long distance and international moving services. We recently expanded our services and this means we need additional team members to help with the increased work volume.

We are looking for a team member that wants long term employment and is not a person that jumps around from company to company. There is room for advancement for someone willing to learn and grow with our company.


See full job description

Job Description


Our growing company looking for an Admin/Receptionist to join our team! You will perform clerical and administrative functions in order to help drive company success. While there are other duties first point of contact on phones and data entry is a large part of this job.


There is room to grow within the company but this person needs to learn the industry and can advance.


Responsibilities:



  • Quickly & efficiently answer multi-line phone system (8-lines) and direct incoming calls

  • Able to type and talk at the same time to enter customer information into system while caller is on the phone

  • Perform routine keyboarding and filing duties

  • Maintain daily Data Entry into customer database (Filemaker Pro)

  • Maintain & order office supplies as needed

  • Perform all other office tasks


Qualifications:



  • Very Important: Must be able to TYPE and TALK ON THE PHONE at the same time (need to enter information provided by caller into database while on the phone) You will be tested on this skill

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Must be able to perform basic math functions (ie., add 1.25 + 2 1/2 = 3.75) *you will be tested

  • Strong attention to detail

  • ​Strong organizational skills

  • Quick learner. Ability to catch on to tasks quickly during training process

  • Typing 45wpm (accuracy is very important)

  • Basic computer knowledge (Mac based office)

  • MS Word & Excel knowledge required

  • Must be Reliable and Punctual


Hours: Monday - Friday 8am-5PM


Salary: Salary will be competitive based on experience and includes Benefits. Training period is 90 days and salary reviewed at that point.


Company Description

All Reasons is a Moving & Storage Company has been in business for over 27 years and provides local, long distance and international moving services. We recently expanded our services and this means we need additional team members to help with the increased work volume.

We are looking for a team member that wants long term employment and is not a person that jumps around from company to company. There is room for advancement for someone willing to learn and grow with our company.


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