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“All Jobs” Sunnyvale, CA
Jobs near Sunnyvale, CA “All Jobs” Sunnyvale, CA

Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 

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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 

  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:

    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics

  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:

  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure

  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to &


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Job Description

A Leading Non-profit Organization in Palo Alto is seeking an Administrative Assistant to support their Communications Manager! In this role, you will assist with the planning and execution of all communication related projects. We are looking for a highly engaged, organized candidate who has strong writing and editing skills and a sharp eye for design.


This is a part-time contract role with the potential to extend to full-time hours with the right candidate.



  • Write and edit press releases, reports, and bios

  • Draft important emails

  • Conduct research on institutions, organizations, and science news

  • Create and manage presentation decks for internal and external audiences

  • Update company website assets

  • Assist with ad hoc project 



  • Bachelor’s degree preferred

  • Previous administrative and/or relevant communication experience

  • Skilled in MS Suite

  • Previous experience with Wordpress

  • Excellent written and verbal communication skills

  • Keen sense of urgency; ability to meet strict deadlines

  • Comfortable writing/editing important communication material

  • Organized, detail-driven, and resourceful style of working


You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

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Job Description

We are looking for Administrative Assistant for our client in San Jose, CA (Remote till COVID)

Job Title: Administrative Assistant

Job Location: San Jose, CA (Remote till COVID)

Job Type: Contract

“United States Citizens and those authorized to work in the US for any employer are encouraged to apply. We are unable to sponsor visas at this time.”

Job Description:

Required (education and experience):

  • Minimum AA degree is preferred with 2-4 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.

  • Exceptional calendar management skills.

  • Exceptional communication skills, verbal and written.

  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.

  • Exceptional professionalism, soft-skills, and being a team player.

  • High level of work ethics, integrity, confidentiality, and flexibility.

  • Advanced level Microsoft Office suite, Word, Excel, PowerPoint, Outlook, Project Google Drive).

  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.

  • Strong key competencies skill Customer Focus, Approachability, Integrity, and Trust Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships.

Preferred (skills, experience, education):

  • Experience assisting Vice Presidents in a Hi-Tech industry.

  • Experience in a highly demanding fast-paced start-up environment.

  • Experience in working with a diverse multi-cultural environment.

  • Must be reliable and work independently.

  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines, and organizational structure.

Company Description

visit our career site to see all open positions @

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Job Description

Administrative Assistant Job Summary:
Covelo Group is seeking administrative professionals for a long-term position in Palo Alto! This role is a full-time position where you may be responsible for a wide range of duties varying from recording simple patient demographic information to verifying insurance eligibility in support of a major Bay Area medical center. This position is a great opportunity for experienced Medical Admin professionals as well as those just interested in getting their foot in the door. We're offering a career launch-pad with one of the top medical centers in the nation! With that in mind, this position will be challenging at times. So if you're ready to take the first step, we're ready to show you the right direction!

Some day-to-day details to expect:

  • Full-time, Monday-Friday schedule.

  • Interview patients to collect basic demographic information and financial/insurance data.

  • Schedule patient visits and perform follow-up confirmation calls.

  • Transfer calls and emails to the correct departments.

  • Enter authorization and insurance verification into the digital records system.

  • Perform other administrative or data entry duties as required.

What we are looking for:

  • Experience with data entry, administrative assistance, or other related experience in healthcare.

  • Experience with EPIC Systems EMR software a plus.

  • Ability to operate basic office machinery and navigate a computer proficiently.

  • Basic knowledge of medical terminology.

Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top hospital systems across the nation to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity; that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.

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Job Description


Palo Alto, CA



The Administrative Assistant will assist with the required activities for the execution of real estate sale contracts. They will primarily assist with procuring and disseminating documents and due diligence in a manner that will achieve high-quality, productive and efficient results. They will execute and coordinate these activities with the other team members of the brokerage team and clients.


  • Licensure/certification/registration: California Real Estate Salesperson preferred, but not required.

  • Education: Bachelor's degree required, or related experience.

  • Additional skills required: Extremely detailed oriented. Ability to perform assignments with a high degree of accuracy, and with extraordinary attention to details and critical schedules. Strong verbal and written communication skills. Proficient in computer skills with Word, Excel, PowerPoint, Outlook. Ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment.

  • Additional skills preferred: Experience with preparation and modification of legal agreements. Salesforce or other CRM. Adobe InDesign experience strongly preferred.


1. Assist in maintaining, and auditing active deal files -- contracts, amendments, due diligence, disclosures, reports, etc. to ensure accuracy of all information, and delivery in a timely manner. Keep appropriate team members informed on the progress of the deal and deal files.

2. Assist in review of transaction documents/paperwork/forms for completeness, accuracy and adherence to local laws and company standards.

3. Schedule and/or coordinate accurate and timely meetings/communication with external contacts such as vendors, closing agents, staff from other real estate brokerages, service personnel, and property managers.

4. Assist in coordinating the transactions to close while seeing that Client Satisfaction is top priority.

5. Assist the lead analyst with market research and Salesforce database maintenance.

6. Assist the lead marketing coordinator with administrative tasks related to Adobe InDesign projects.


Commensurate with experience. $20-30/HR


Health, Dental, Vision, Life, Commuter, 401K


Company Description

Levin Johnston is a division of Marcus & Millichap, specializing in multi-family and net leased investment sales in the firm’s founding Palo Alto office. Levin Johnston exclusively represents buyers and sellers of investment properties throughout the country with a concentration on the Bay Area. Adam Levin, and Robert Johnston the team’s Managing Directors, were honored in 2019 as top Multi-Family agents in the firm by Marcus & Millichap, and as Power Brokers by Co-Star. With more than 30 years of combined experience in the real estate industry and over 600 successfully closed investment real estate transactions valued over $3 Billion, Levin Johnston has established itself as the leading Bay Area apartment brokerage team.

To learn more about Levin Johnston, please visit

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Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Schedule: Mon, Wed., and Fri; 8-5 pm


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields

  • Previous experience in a leasing office is a plus

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

  • Experience using MS Suite

  • Experience using Yardi is a plus

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Job Description

Position Summary:

Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate.


Example of Duties and Responsibilities:


  • Relieve management of administrative detail, all projects

  • Coordinate workflow

  • Prep Board meeting Binders

  • Handle Board meal ordering and setups

  • Update and chase delegated tasks to ensure progress to deadlines

  • Take initiative in manager's absence

  • Keep projects on schedule

  • Maintain procedures manual to ensure consistent performance of routine


  • Compose correspondence/reports for own or manager's signature

  • Arrange essential mail in priority action order for boss

  • Check deadlines on incoming requests and put preliminary work in play

  • Process replies on own initiative or from bosses' dictation or notes

  • Research, draft o reports


  • Handle all inquiries within my capacity

  • Arrange "callbacks" to protect boss's time

Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.

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Job Description

Receptionist / Admin Job Description                                                                

  • Opening and/or closing of lobby.

  • Checking in guests and contacting host.

  • Answering multiline switchboard to transfer calls and direct sales calls.

  • Reserving conference rooms via Outlook calendar.

  • Sorting and distributing mail.  

  • Utilizing overhead paging system.

  • Cleaning and stocking of coffee stations.

  • Office supply inventory, ordering, and stocking.

  • Business card management.

  • Issuing, activating and deactivating security badges.

  • Occasional filing, scanning

  • Occasional production of signage (flyers, nameplates, etc.).

  • Spreadsheet management (applicant, employment, and miscellaneous tracking).

  • Miscellaneous projects as requested by Human Resources, Sales and Marketing departments.

  • Travel -  Air, hotel, rental cars, passport, visa

  • Scheduling Meetings

  • Back up duties for Exec Admin as needed  

Program experience in Microsoft Outlook, Word, Excel, and PowerPoint preferred.

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Job Description

A Rapidly growing Biotech Company in Foster City is seeking a highly motivated Administrative Assistant to join their team! In this role, you will handle a wide range of support functions in a dynamic, growing environment. You will oversee daily administrative tasks, as well as support internal teams on a variety of projects. We are looking for a dedicated individual with a high level of professionalism and the ability to adapt to a constantly evolving environment.





· Coordinate functional administrative activities for clinical development

· Organizes and schedules meetings (including web conferences / teleconferences)

· Mange complex calendars and schedule conference calls/meetings

· Coordinate travel arrangements for managers and team members as needed

· Plan and execute logistics for executive meetings – room set up, catering, agendas, etc.

· Draft, type, and proofread important documents, presentations, and reports

· Process/track payment of invoices and manage purchase orders

· Support the interview process by creating agendas, managing schedules and travel arrangements, and collecting assessment forms

· Communicate with external vendor executives to arrange meetings

· Maintain/update department files and track data using a variety of software

· Communicate with external organizations to coordinate department specific activates





· Bachelor’s degree required

· 3+ years or administrative and/or project support experience

· Knowledge of the biotech/pharmaceutical industry is a plus

· Skilled in MS Office; familiarity with other software such as Concur, Zoom, WebEx, Sharepoint is a plus

· Excellent written, verbal, and interpersonal communication skills

· Comfortable working independently with little oversight

· Adaptable and comfortable working in a constantly evolving environment

· Extremely self-motivated and organized

· Ability to handle confidential information in a discreet manner

· Professional, can-do attitude


You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.



Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

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Job Description

 Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.


Manage incoming and outgoing correspondence, including billing and bill payment.

Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.

Open and maintain client files and information databases.

Handle interface with vendors and manage office supplies.

Meet and communicate with clients and client advisors and assist with trust funding.

Handle court and county recorder filings.


2-4 years of experience in all aspects of office administration and document production.

Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.


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Job Description

The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and clerical support to the Hiossen Regional Sales Team based in the Regional Office and for providing excellent customer service to Hiossen customers, and employees. The Administrative Assistant assists the Sales team in achieving their sales quotas and goals by providing outstanding customer assistance, efficiently coordinating assigned office duties, activities and fulfilling other administrative tasks and responsibilities, as assigned.


1) Answers incoming telephone inquiries from Hiossen customers including from dentists and other customer personnel in a prompt and professional manner; handles questions and other requests ensuring excellent customer service.

2) Responds to incoming fax transmissions and emails; transmits fax communications under the direction of Hiossen Sales Management or their designees. Provide product information to customers in response to telephone inquiries

3) Coordinates and tracks stock and all items stored in the Branch warehouse. Assists Hiossen Sales team in coordinating warehouse and stock records, materials and other items, as assigned.

4) Processes Product Orders on a daily basis, in accordance with Hiossen policies and procedures, including pulling stock from warehouse; scanning bar codes and performing related order processing duties in support of Sales team.

5) Registers attendees at AIC seminars (Basic Implant Training), prepares documentation, arranging meals and refreshments in conjunction with seminars , product and sales related promotional activities and learning seminars

6) Handles product returns from Hiossen customers including paperwork, recordkeeping, reports, ensuring proper crediting to customer accounts in accordance with Hiossen procedures. Handles processing for unused products.

7) Works collaboratively with Hiossen Finance Department, Corporate departments, Branch and Regional offices

8) Maintains adequate product and technical knowledge of all Hiossen products and related procedures and policies

9) Prepares and submits reports as directed by the Regional Sales Manager or Branch Manager

10) Other related administrative duties as assigned or as required

Must possess and practice excellent customer service skills; maintains basic knowledge of Hiossen products. Requires proficiency in use of MS Office (Word, Excel & Power Point); Pipeline, ERP system and other applicable Hiossen software and systems, as required. Maintains knowledge of Hiossen bar code system in conjunction with ERP system and other tracking procedures.

High School Diploma required along with at least 2 years of successful experience as an administrative assistant in a sales office environment

The ability to read, write, understand and communicate clearly with employees, customers and within Hiossen in order to successfully and effectively complete assigned job responsibilities is required.

Requires the ability to satisfactorily read, interpret, prepare reports and other job related information and satisfactorily communicate information within the scope of Administrative Assistant's job duties. Must possess sufficient aptitude to learn aspects of Hiossen products to accurately and effectively communicate information to Hiossen customers. Required to maintain product knowledge at all times.

The Administrative Assistant's works in an office based environment at a designated Branch location. The AA will spend approximately 20% of their time on a daily basis engaged in processing inventory and fulfilling product orders and returns stored in the warehouse.


The position requires continuous use of a computer while sitting and occasional lifting and carrying objects weighing up to 25 pounds. Duties include packing, re-stocking and carrying items weighing up to 25 pounds.


Company Description

HIOSSEN, Inc. was established in Pennsylvania in 2006 as a subsidiary of Osstem Implant. Osstem Implant is leading the Asian-Pacific market with the largest market share and ranked one of the top five implant companies on the globe. HIOSSEN Inc. produces a wide variety of implants at the state-of-the-art manufacturing facilities in Fairless Hills, PA. The quality implants are exported to more than 20 different countries in Europe and Asia. HIOSSEN is striving to improve implant quality by monitoring the market and gathering feedback from clinicians. All the ideas and opinions are analyzed with rigorous scientific tests and incorporated into the research and development process. The recent launch of H series (HS, HG) implants are a reflection of this effort.

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Job Description

 Administrative Assistant

Computer literate, Word, Excel, Outlook, Internet.  Work with Cash and Daily Cash Reports.  Available for some weekends.

Compensation dependent on previous experience.

Contact Rita Sauter, 408-859-2227

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Job Description


One of our long time venture capital client is looking to hire a paraprofessional to join the company.  This person will report to the CFO and be responsible for supporting various administrative, reporting, and operational tasks related to accounting & finance.  This company has an excellent history, strong leadership, and been one of the premier VC firms in the Bay Area investing in the hottest start-ups in the industry. The company provides excellent benefits, bonus program, profit sharing, and a collaborative environment where learning and growing is well received. 

This position will remain remote due to COVID-19 for the foreseeable future. 



Highlights of Responsibilities:

  • Support CFO and Managing Directors with financial, accounting, and tax related administrative duties

  • Help prepare accounting and tax files and organize in corporate folders

  • Copy tax returns for filing and deliver to post office; be conscious of sensitive financial information

  • Prepare and send reports to executives and partners (i.e Quarterly Letters, Distribution Notices, Financial Reports, and other pertinent correspondence)

  • Schedule meetings and coordinate with Accounting and Finance team

  • Notorize documents as needed by Managing Directors and CFO

  • Offer office administration support and project assistance



  • Must have a Notary Public Certification

  • 3+ years of experience providing administration and operational support to finance, accounting, and tax services groups

  • Excellent communication skills

  • Ability to protect confidentiality of sensitive financial information

Company Description

Pinpoint Talent is a specialized staffing firm in the Bay Area whose goal is to put the best people in the best places. Our specialty is Accounting, Finance, and HR professionals on a temporary and direct-hire basis.

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Job Description

We are seeking an Admin Assistant to become an integral part of our team! New Image Landscape is growing rapidly in all of our six Northern California locations and is currently looking to hire for an entry level/college graduate position for our Fremont Headquarters. New Image is a great company to work since it started in 1996 and continues to provide opportunities to be well paid with great advancement potential in all our locations. Healthcare benefits and performance based incentives are available with this exciting young leader in Commercial Landscape Management.

Join a rapidly growing green industry company where new positions and opportunities are opening up with excellent potential for career advancement. We offer an extensive hands-on training program to prepare you for a career in project management . No experience necessary, we are looking for enthusiastic people to join our energetic team so as to accommodate our expansion and new growth all over the San Francisco Bay Area and Northern California.


  • High School / College Diploma

  • Detail Oriented/Stong Communication

  • Proficient in Microsoft Office/Computer Skills


  • BIG PLUS: Spanish Language / Bilingual

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Job Description

We are looking for candidates that can meet the following criteria:

- Review and report daily inventory adjustments and changes.

- Prepare monthly and annual summaries related to inventory/sales accuracy.

- Ability to prioritize and multi-task.

- Excellent communication skills: spoken and written.

- Strong computer skills, proficient in Microsoft Office.

- Bilingual is a plus.


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Job Description

Medical Administrative Assistant - Community Health Clinic

- Full-Time
- Monday to Friday
- 8:30am to 5:00pm

- $22 per Hour
- Health/Dental/Vision Insurance (100% employer paid)
- YMCA Membership
- Transit Benefit Program

Palo Alto, California

This community health clinic operates with a small, dedicated staff, bringing a full scope of primary care services to local residents.  They are excited to welcome a new Medical Administrative Assistant to their team.

The practice has generally low patient volume and the new Medical Administrative Assistant will work at a comfortable pace, providing a high level of customer service to both staff and patients.

Specific duties include, but are not limited to:

- answering phone calls
- making follow-up phone calls
- general office work (filing, inventory, etc.)
- troubleshooting and maintenance of EHR (Epic)

The Medical Administrative Assistant will work closely with providers and other staff members, being heavily involved in office operations.

- at least 1 year of administrative experience in a medical office
- knowledge of the Epic EHR system
- CPR or BLS certification a plus

To apply for this position, please send your resume to Paul Summers at or call (773) 870-5069.

Please visit for a full listing of available positions at CHS Recruiting.

Company Description

At CHS Recruiting, we are proud to bring our recruitment expertise to job seekers and hiring managers across the country. Our philosophy is "candidates first" and we work with our applicants through every step of the process, from the initial resume review through contract negotiation.

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Job Description

Looking for people who is capable multi tasking do administrative and organizing various matters.

Company Description


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Job Description


The administrative assistant will report directly to the upper management and assists in all general office needs. The administrative assistant will increase operational efficiency and company profitability by timely and accurately processing of daily billing invoices, and entry of checks/receivables and accounts payables. The administrative assistant will assist in all aspects of company business including, IT interface, phone management system and sales reporting and other general administrative duties assigned by upper management.

Job Duties & Responsibilities:  


·                 Process vendor invoices and payments

·                 Process customer invoices and payments

·                 Manage collection process of delinquent customer accounts 

·                 Maintain and manage filing system for vendors and customers

·                 Resolve disputes with customer base as they relate to receivables and risk management

·                 Keep office organized and stocked with necessary supplies 

·                 Manages phone system and transfer of calls to appropriate personnel

·                 Schedules appointments and plans events for the company

·                 Receives stock into inventory

·                 Keeper and organizer of monthly binder and month end books

·                 Keeper and organizer of hard copies of customer purchase orders

·                 Assist upper management with purchasing duties and in keeping track of overseas shipments

·                 Other projects and responsibilities as assigned by President or CEO


Skills & Qualifications:

  • Clear and effective communication skills

  • Professionalism demeanor and energetic phone voice

  • Knowledge of Microsoft Office Suite (Word, Excel, Outlook) and data entry skills

  • Education:        Bachelor's degree in Business preferred

  • Experience:      Minimum 1-2 years in similar position


Compensation & Benefits:


·         Pay commensurate with experience

·         Raises commensurate with growth

·         Medical and Dental insurance coverage

·         Paid holidays & vacation

Company Description

About the company: PIB is an industrial distributor with 25+ years serving the bearing industry. We specialize in high-precision, miniature and spindle bearings, offering our global customer base the highest level of quality for the greatest value.

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Job Description


Company Overview

Evolve Manufacturing Technologies Inc. is a contract manufacturer that offers innovative end-to-end manufacturing services. With a talented and diverse team of manufacturing professionals and strong core values, Evolve provides the momentum and expertise customers are looking for.

Job Description SUMMARY:

To oversee the provision administrative and office services to company offices. Requires communication skills equivalent to a high school diploma in addition to completion of advanced administrative training. Must have excellent word processing skills and the ability to take information from rough notes and/ or dictation to a final product. Ability to coordinate the efforts of a variety of clerical nonexempt employees. Requires a minimum of three years office administrative experience including. Works on problems of moderate scope and complexity. Exercises judgment within defined procedures and practices to determine appropriate action. Works under general supervision in areas of responsibility. Work is subject to periodic checks and reviews. Contacts are regular with supervisory, management and executive personnel. Work normally requires minimal physical effort.



  • Ensures that reception, telephone, office machine, mail delivery and other basic  office services are available to company employees.

  • Maintains complex data bases.

  • Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.

  • Schedules, plans and coordinates meetings and travel arrangements.

  • Assembles information, prepares reports, manuals, agenda, and correspondence .   Plans layout of complex reports and statistical tables.

  • Follows up with other departments to ensure that requests are carried out and information is coordinated.

  • Interfaces with office supplies and services vendors.

    Education and / or experience:

    High School Diploma / 3 years of office administrative experience.


Evolve Manufacturing is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job Description


Our company is looking for an experienced Business Office Staff who will assist in the day-to-day operations of running multiple private schools in the Bay Area. Ideal candidates for this position is someone who is trainable, resourceful, reliable, flexible, motivated, self-driven, exceptionally organized, detail-oriented, dedicated to completing assigned projects or tasks in a timely manner with minimum supervision and maximum accuracy. The most important tangible trait in a staff member we are looking for is someone who has a great attitude and can work well with a small team.

Preferred Skills: Proficiency in Quickbooks Online (QBO); Microsoft Word and Microsoft Excel, knowledgeable in data entry, record-keeping, bookkeeping and other administrative or clerical tasks assigned by management, willingness to drive to multiple Bay area locations if needed.

Job Type: Part-time

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Job Description

We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

Company Description

QLM Inc. is a General Engineering Contractor operating in the commercial and industrial sectors. We specialize in site landscape construction, concrete construction, asphalt paving, irrigation. Our staff provides the experience and expertise necessary to deliver quality projects.


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Job Description


Administrative Opportunity!

Are you interested in working for a company that offers the opportunity for growth and is a great place to work? If so, Please review the details below!!


  • Greets guests and other visitors

  • Manage all inbound / outbound phone calls

  • Assists in general office duties as needed including filing, faxing, and scheduling.

  • Data Entry of invoices

  • Process incoming mail

  • Reconciling accounts(pairing packing slips with bills)

  • Cutting checks with Manager’s direction

  • Managing employee personnel files


Must be thorough, detailed, takes initiative, takes accurate notes, assertive, takes direction well, good organization skills, leadership personality, follows procedures. Bilingual Spanish is preferred!


Company Description

Partner with PrideStaff where we work for you!

PrideStaff is a national staffing organization with branches across the U.S. and each office locally-owned and plugged into the community. We get to know you and proactively advocate on your behalf with leading employers. Our goal is to see you succeed! We are devoted to executing our mission statement, "Consistently provide client experiences focused on what they value most."

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Job Description

Accounting Admin

Position Advertisement

New Image Landscape is seeking an Accounting Admin to start as soon as possible! This is an entry-level position responsible for managing the flow & organization of the accounts payable and accounts receivable systems. This is a fantastic position for those looking to gain valuable experience in an office setting. Students, recent graduates, or those simply looking to get a jump-start on their professional accounting career are highly encouraged to apply.

This is a full-time, 40 hour per week position, M-F. Typical working hours are 8AM – 5PM, but some flexibility for an earlier start (7AM – 4PM) may be considered.

The hiring process will include a brief phone interview and an initial in-person interview, plus a simple skills test at our Fremont headquarters. Select candidates will be invited for a follow-up practical test, which will take approximately four hours to complete.


· Analysis & data entry of a high volume of accounts payable invoices

· Management, organization, & filing of purchase orders, invoices, & packing slips

· Research & investigation of incomplete or unclear AP and AR paperwork as necessary

· Reconciliation of account statements

· Answer telephone calls; speak on the phone with vendors when necessary

· Other special tasks as assigned

Required skills:

· Very high attention to detail (essential)

· Great organizational skills (essential)

· Must be willing & flexible to learn new tasks (essential)

· Ability to meet tight deadlines (essential)

· Excellent problem-solving skills (essential)

· Typing speed minimum 50WPM

· Minimum 1 year experience in a customer service position (any industry)

· Basic understanding of MS Office programs (Word, Excel, & Outlook)

· Math proficiency (addition, subtraction, multiplication & division)

· Knowledge of general filing procedures

· Great communication & time management skills

· Ability to work well within a team, as well as independently

· Fluent in the English language (Spanish a plus, but not required)

Desirable (not required) attributes:

· Coursework in business, accounting, or a similar field

· Possession of an Associate degree or higher in business or accounting

· Experience in an office setting or another entry-level accounting role

· 3.0 or higher GPA (welcome to submit transcripts along with resume)

Please submit your resume as well as any other optional supporting documents (letters of recommendation, transcripts, etc) with your application. We are looking to fill this position quickly, so don’t hesitate and miss out on this excellent opportunity!

Please Note: This is a general job posting. Exact responsibilities and duties will be explained throughout the training process. This post does not constitute a contract, commitment or promise of any kind. We reserve the right to change, add, delete, upgrade or downgrade the position as dictated by business necessity at any time with or without notice.

New Image Landscape Company is an Equal Opportunity Employer and a Drug-Free Workplace.

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Job Description

Position Overview:
We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Ops/Systems within Global Patient Safety. The position will be based in Foster City, CA.

Key Responsibilities:
• Interface cross-functionally within the department and external parties to provide information and answer queries.
• Interface with a broad range of internal management and staff in the course of meeting a wide range of administrative needs.
• Attend meetings and accurately take minutes, capturing the essence of the discussion and note action items for follow-up.
• Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition.
• Anticipate and successfully arrange for needed resources in order to meet timelines
• Under manager’s direction, create draft reports, documents, presentations and templates using raw data.
• Coordinate large events which includes the planning, organizing and implementation of a number of event activities.
• Liaise with guests and speakers to assess needs and coordinate, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
• Assist with facilities space planning or office set-up.
• Assist in the orientation and onboarding of new staff.
• Act as a resource to other administrative assistants and cover if he/she is out of the office.
• Maintain manager’s calendar to schedule meetings; proactively reconcile scheduling conflicts; coordinate materials, equipment, and catering for conference room meetings; and distribute materials and welcome/escort guests.
• Coordinate travel arrangements for manager and other team members as necessary and prepare Concur travel and expense reports as needed.
• Manage contracts processing, including facilitating vendor contracts and forms, purchase orders and invoices .
• Assist with facilitation of the procurement of supplies for the department

Minimum Qualifications:
Knowledge, Skills and Abilities:
• Demonstrate effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills of technical documents
• Demonstrate high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
• Work under minimal supervision; proactive and anticipate future department needs and prepare accordingly
Specific Education and Experience Requirements
• Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
• Associates Degree or higher preferred

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