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“All Jobs” Santa Rosa, CA
Jobs near Santa Rosa, CA “All Jobs” Santa Rosa, CA

Job Description


 


Job Summary



  • Performs varied secretarial and administrative duties for an administrative department.

  • Assist Community Managers with Projects 


 


General Accountabilities



  • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.

  • Reviews materials

  • Edits documents produced by others.

  • Ensures confidentiality and controls access to sensitive information.

  • Responds to inquiries made by homeowners. 

  • Serves as an internal resource to administrators or staff on departmental and company procedures.

  • Performs administrative duties associated with scheduling and coordinating meetings and vendor walkthroughs.

  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.

  • Schedules, assigns and prioritizes workload by setting appropriate deadlines.

  • *The company reserves the right to add or change duties at any time.


 


Job Qualifications



  • Education: Associate's degree or

  • Experience: 1-2 years of related experience


 


Skills



  • Excellent written and verbal communication

  • Service orientation

  • Administration

  • Clerical

  • Any Property Management or Real estate Knowledge would helpful

  • A working knowledge of the listed computer based programs Excel, Word, Outlook, Publisher. 



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Job Description


 The job is 9:00 A.M. to 4:00 P.M. with an hour for lunch Monday through Friday.  


Candidate will be first to meet and deal with clients and must present a well groomed professional appearance.


Candidate should be detail oriented, have good grammar skills and have proficiency in the programs of Xcell, Word, and Intuit's Quickbooks.


Candidate will receive training in Bill Quick ( a time and billing program) Laceret Software ( an income tax preparation software) and other accounting software as he / she demonstrates the ability grow in their skill set.


 


 


Company Description

We are a small CPA Firm in Santa Rosa and are seeking an administrative assistant. This is available to start immediately. This position has the following duties: Reception, Scheduling, Greeting, Document Processing, Photocopying, Faxing, Outgoing Mail, Assembly, Data Entry, etc...


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Job Description


 


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success and provide strong support for Director of Operations and Office Manager.


Responsibilities:



  • Draft correspondences and other formal documents


  • Provide translation for Spanish speaking employees during meetings and training (if bilingual)


  • Plan and schedule appointments and events


  • Greet and assist new clients


  • Answer inbound telephone calls


  • Maintain office supplies and office cleanliness


  • Develop and implement organized filing systems


  • Client file management


  • Perform all other office tasks


  • Run misc. errands for business outside of office


  • Consistent, accurate, and up to date bookkeeping using Quickbooks Online



Qualifications:



  • Previous experience in office administration or other related fields


  • Excellent interpersonal communication


  • Proficient in a Mac, Google Suite management


  • Google Suite document sharing and saving


  • Ability to read, speak, and write Spanish (preferred)


  • Previous experience with construction office admin


  • Ability to prioritize and multitask


  • Excellent written and verbal communication skills


  • Strong attention to detail


  • ​Strong organizational skills


  • Coachable


  • Ability to initiate and completed assigned tasks independently


  • Punctual and keeps strong attendance


  • Bookkeeping experience with use of Quickbooks Online




  1. Oversee all aspects of construction project from planning to implementation

  2. Allocate resources for assigned projects

  3. Supervise onsite personnel and subcontractors

  4. Interface with project inspectors, contractors, architects, engineers, city and county officials, and clients

  5. Negotiate with contractors to receive reasonable order costs

  6. Maintain high standards of workmanship that adhere to original plans and specifications

  7.  


Company Description

Artisan Tile focuses on custom commercial and residential tile and stone installation. At Artisan Tile; the experience is everything.


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Job Description


COMPANY SUMMARY:


The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services costeffectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.


 


SUMMARY OF THE POSITION:


Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.




  • Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.

  • Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.

  • Receive and prepare work orders and work order history files.

  • Utilize Boston Post our property management software or relevant waiting list programs.

  • Create and update spreadsheets, fliers, reports and other documents as requested.

  • Manage schedules such as set up appointments and reminders.

  • Complete data entry and projects in a timely and accurate manner.



 



  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

  • Ability to read, write and excellent communicate skills in English.

  • A minimum of 2 years of administrative assistance experience.

  • Professional demeanor with the ability to adapt to last-minute changes.

  •  Highly organized with the ability to prioritize to meet deadlines.



 Benefits for Employees who work 30+ hours/week -



  • Medical, dental and vision care; preventative medical care paid at 100%.

  • Vacation leave of up to ten days per year in the first year.

  • Up to 72 hours of sick time per year.

  • Flexible Spending Accounts for Health Care and Dependent Care.

  • Company paid Life AD&D Long Term Disability.

  • Free, confidential counseling through our Employee Assistance Program.

  • Commuter benefit program.

  • Discounts for AT&T, ClassPass, and Weight Watchers.

  • $50 annual Wellness Reimbursement.

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).


 


Benefits for Employees who work less than 30 hours/week - 



  • Free, confidential counseling through our Employee Assistance Program.

  • Commuter benefit program.

  • Discounts for AT&T, ClassPass, and Weight Watchers.

  • $50 annual Wellness Reimbursement.

  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)


 


 


See what our employees are saying about the company here!



The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here.  Please review this Notice at your convenience.


Company Description

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, with the highest levels of professionalism, compassion, integrity and respect.


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Job Description


We are seeking an Administrative Assistant to join Sonoma Valley Pest Control. You will perform clerical and administrative functions in order to drive company success. We are willing to train if there is no prior background with pest control.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments

  • Data entry

  • Answer inbound telephone calls and keep detailed records

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields not necessary but a plus

  • Knowledge in Google Calendars a plus but not necessary

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail


Medical, dental, and vision insurance provided after 90 days, sick and vacation pay provided after new year. If interested, please email a resume to nikki.svpc@gmail.com or call the office at 707-578-6900 for further information.


 


Thank you


Company Description

Sonoma Valley Pest Control has been in business since 1950. We are licensed by the Structural Pest Control Board as well as the Department of Pesticide Regulations. This allows us to offer more services than the average pest control company.

Our services include structural pest control for both residential and commercial sites. We also offer Landscape Maintenance and Tree Sprays.

Sonoma Valley Pest Control has a fleet of radio dispatched trucks. Our service technicians are licensed, bonded, insured and highly service oriented.


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