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Jobs near San Rafael, CA

“All Jobs” San Rafael, CA
Jobs near San Rafael, CA “All Jobs” San Rafael, CA

Part-time: 2 days/week, 12 hours/week, around 9:30-3:30 (shift times negotiable)

The Berkeley Center for Natural Medicine is located at Telegraph 2730, Berkeley on the second floor.

There is a parking lot where you can park for free.

Primary Responsibilities:

  • Greet patients and host our space in a professional and courteous manner.

  • Answering phones calls, text and emails for three different practitioners.

  • Organizing paperwork coming through the office.

  • Prepare rooms for treatments. Keep office sanitized, tidy, and presentable.

  • Check out patients by taking payment, scheduling next appointment and coordinating supplements or herbs.

  • Patient coordination while in-office and preparing all products in advance of patient check out, rescheduling, etc.

  • Preparing forms for insurance verification, and ability to communicate benefits to patients.

  • Compounding herbal formulas, placing orders for herbs and supplements

  • Record and coordinate tasks with the other office manager via an emailed Daily Log

  • Create systems or documents when there is room for improvement in efficiency, tracking tasks, communication, etc. 

  • Basic Indoor Plant Care - watering, maintaining health, etc. 

General Skills:

  • Strong communication skills with practitioners, patients, and co-workers.

  • Great people skills - compassionate, caring, good boundaries

  • Excellent attention to detail, multi-tasking, and organizational skills.

  • Can adapt when the clinic picks up in pace. Occasionally, it can get quite busy. 

  • Basic computer software proficiency.

  • We are a Mac-based office so proficiency with Apple Computer operating system is a must.


  • Previous customer service experience.

  • Previous office receptionist or medical office experience is preferred.

  • Must have experience with computers (i.e. troubleshooting, Google docs)

  • Familiarity with Electronic Health Record systems is a plus, but not required. The practitioners use CHARM EHR, Unified Practice, and SuperSaas. Training will be provided.

  • Experience or interest in natural medicine is preferred.

  • Working knowledge of Chinese herbs is a plus.

COVID-19 Adaptations:

  • The clinic has strict protocols and guidelines to ensure the safety of the patients, the office managers, and practitioners, and the office manager is a gentle yet firm monitor for these. Overall, these changes in the clinic have gone over smoothly.

  • The overall flow of number of patients has been reduced and appointments are spaced out accordingly.

  • Daily sanitization of the clinic, masks required for all, ensured 6' distance

  • HEPA filters are on in the more commonly used areas

  • At the door, patients are asked screening questions regarding any COVID-like symptoms, temperature is taken, and hand sanitizer is given.

  • If you'd like to learn more or share any concerns, feel free to email them.

Please submit your resume and cover letter through Localwise. 

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Special Research Assistant Intern for the CEO - In Office or Remote

Business Unit: Office of the CEO

is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary. has been featured on the homepage of,,, The Wall Street Journal, and The New York Times. has been featured in more than 16 books, including the new Harvard Business Review Book, , Arianna Huffington’s book, and Laura Arrillaga-Anderson’s book . We have also been acknowledged five times on Great Nonprofits’ and are highlighted in of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the and monthly contributions on. To date, we have matched more than 20,000 volunteers and $31 million dollars’ worth of volunteer hours.

Job Summary 

As a Special Research Assistant Intern, you’ll have the opportunity to work on important, diverse research projects as needed by the Lead, Office of the CEO.  Topics may include inspirational research for blog writing, Operations, Marketing. Our work environment is fast-paced and entrepreneurial, in a family-oriented, small San Francisco office. Our entire team of 60+ is highly global, working out of 20 countries. Come work with us to achieve our vision “To Create A World Where Giving and Volunteering Are A Natural Part of Everyday Life!”®


  • Perform research on high net-worth potential and existing donors, foundations and corporations

  • Specific research on potential funders/donors using the Foundation Center as a primary resource

  • Research on journalists, universities, and celebrities to develop marketing partnerships

  • Perform research on Tech for Good companies

  • Research and provide astute software/upgrade recommendations

  • Research on Product Development Tools 

  • Research and update Event Planning 

  • Record all data in Salesforce

  • Record and update all spreadsheets


  • Excellent written and verbal communication skills.

  • Meticulous attention to detail

  • Ability to thrive in a fast-paced, deadline-oriented environment.

  • Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.


  • Gain experience at a unique social enterprise with global impact/exposure to global issues.

  • Attain benefits in WeWork coworking space. Located in the Financial District downtown across from the TransAmerica building, a prime location. This position is also available remotely.

  • With proven experience/positive attitude, may facilitate J-1, CPT, OPT visas

Duration and Location

  • Minimum 5-15 hours per week for 3 months.

  • Our office is located in the Financial District, San Francisco, in a WeWork coworking space.

  • Candidates can work out of our San Francisco office, in the United States or globally. We are highly globally focused with team members from more than 20 countries, including Russia, China, Japan,  the Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, Turkey, the Kurdish population, South Korea, the U.K., Brazil. 

To Apply:Email your resume, cover letter, 2 writing samples and a list of three references to with "Special Research Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please. is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.

Follow Us on Social Media:

  • ’s

  • on Facebook

  • Follow Us on Twitter: @ and @

  • Follow us on Instagram: @

  • Follow Us on Pinterest: @

  • CEO Pamela Hawley’s Blog:

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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities

  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required

  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST

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No previous experience or formal training is required. Mr. D's Music Club is all about having fun and exploring your creative side to discover new talents, try new things and meet new friends. 

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Strategic Energy Innovations

San Rafael, CA

Strategic Energy Innovations (SEI) is seeking volunteers to support work on two of our key programs: and . This is a part-time, remote, unpaid position. Applications will be reviewed on a rolling basis through October 31st, 2020, with position start dates to be negotiated on an individual basis.

About SEI and our Programs

Strategic Energy Innovations (SEI) is a nonprofit that builds leaders to drive climate solutions. For over 20 years, SEI’s focus has been on building capacity to create sustainable communities through scalable programs and models. Its flagship programs (Energize Schools, Energize Colleges, School of Environmental Leadership, and Climate Corps) integrate climate education, training, and career development. From young students to emerging professionals to communities, SEI programs engage local talent to directly address their community’s sustainability goals by leading projects with measurable environmental, economic, and social benefits. For more information about SEI’s programs, visit our website at . 

Available Programs and Volunteer Responsibilities

Climate Corps is an award-winning fellowship program that provides professional development opportunities for emerging leaders through implementation of sustainability and resiliency projects with local governments, nonprofits, and for-profit businesses. Through Climate Corps, we simultaneously help organizations address climate and sustainability projects and cultivate the next generation of environmental leaders. Since 2010, Climate Corps has worked with over 125 partners and 500 Fellows on 1000 high-impact projects.

As a volunteer working on Climate Corps projects, you will:

  • Support Sustainability Trainings: 

    • Administrative management (organize presenter information, track attendance in google sheets, update agendas)

    • Create communications for emerging professionals and presenters about training information

    • Conduct preliminary research on training topics and themes

    • (optional) Attend sustainability trainings or view a recording of a past training with sustainability professionals 

  • Support Program Evaluation: 

    • Support qualitative survey development to ensure our evaluation tools are unbiased, clear, and concise

    • Analyze survey responses for trends and outcomes for us to improve our program

    • Conduct research on past Fellows to support our efforts to best serve our Climate Corps Alumni 

    • Conduct analysis on alumni data for us to better understand the impact our program has on our alumni and their career paths 

    • Climate Corps Education Outside 

As a volunteer working on Climate Corps Education Outside projects, you will:

  • Conduct data collection, analysis, and management

  • Review and organize curriculum resources

  • Compile AmeriCorps member-facing resources

  • Assist in marketing and communications efforts to promote the CCEO program brand

  • Assisting in updating program resources for next school year’s program cycle


All SEI volunteers will:

  • Possess familiarity with Google Drive including Sheets, Slides, Docs, Forms, etc. 

  • Possess familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, etc.

  • Have strong written and verbal communications skills

  • Possess or be in pursuit of a Bachelor’s degree in a quantitative discipline, environmental studies, or related field; or equivalent work experience

  • Have the ability to commit to a of 300 hours over a 4-month period

  • Be detail oriented

  • Have experience with outreach 

  • Possess familiarity with metrics, data management, or tracking 

Additionally, some projects will require more specialized skills in the following areas:

  • Thrive on organization 

  • Embrace efficiency


SEI currently seeks candidates to fill unpaid volunteer positions with significant skill development and networking opportunities.

To Apply

Email a cover letter and resume to us at . Upon receipt and review of your application, a staff member will contact you and address next steps. We will seek to fill positions based on the candidate response and near-term program/project needs.

SEI is proud to be an equal opportunity employer. We strive to reflect the diverse communities we serve, especially those most impacted by climate change and other kinds of environmental, social, and economic injustices. Persons of color, persons with disabilities, older adults, and members of the LGBTQ community are strongly encouraged to apply.

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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 

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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW


Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!



  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!



  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 

  • The Studio Staff:

    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies

The Requirements:

Studio Staff must be able to do the following:

  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:

  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required

  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:

  • Part-time

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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to but not required.

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Job Description

Vierra Magen Marcus LLP is a small Intellectual Property law firm seeking a dependable and professional full time (35 hours/week) patent prosecution paralegal/assistant.  Responsibilities include:


  • supporting firm attorneys in the filing of patent and trademark applications, prosecuting U.S. patent and trademark applications, IDS preparation, communicating with clients;

  • communicating with foreign associates in the prosecution of international patents and trademarks;

  • docketing due dates and managing busy attorney calendars.


At least two years of patent prosecution experience is desirable, but intelligence and initiative are an absolute must.


Firm Atmosphere:  Vierra Magen was founded with the principles of providing top notch legal service to its large client base, while at the same time providing a friendly, collegial and relaxed environment for its attorneys, agents and staff.  We remain true to these principals as we continue to grow.


Compensation:  We provide a competitive salary and a benefits package including medical, dental, vision and retirement plan. 


Offices:  Our offices are located at 2001 DC Station in Daly City.  Free parking and a few minutes walk from BART.  Although our office is currently open, the position allows for work from home during pandemic.


If you are interested in speaking with us about a position at Vierra Magen, please email your resume to


Company Description

We provide industry leading cousel to the world's most innovative companies. Since its inception in 2001, Vierra Magen has focused on delivering high-quality IP services at a reasonable price.

Whether our client is a Fortune 500 company or an emerging start-up, we earn their trust with personal attention, strategic management and unsurpassed technical expertise. These factors combine to make Vierra Magen the ideal choice among IP firms to protect your core and emerging technologies.

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Job Description

Administrative/Design Assistant

A fine sewing workroom based in the Mission District of San Francisco is seeking an organized, detail oriented, efficient, and outgoing Design Assistant /Office Administrator to assist in the day to day operations of our company.  

About our Company:  We have been in the industry for 30+ years and set the standard for high end drapery workrooms in San Francisco.   We specialize in production of fine soft furnishings including but not limited to window coverings, pillows, and bedding.  We work predominantly with designers to fabricate high end custom items for their clients.    

About the Position:   The design industry is all about the details!  The candidate must be extremely detail oriented, confident, and have a strong work ethic!  The Office Administrator/Design Assistant must be proficient in all Microsoft Office applications and familiar with QuickBooks.   We are looking for someone comfortable in a small company environment with the internal drive and disciplined work ethic to handle a diverse set of responsibilities.  It is essential that the candidate it a team player. It will be important to be able to prioritize office needs quickly, execute them with accuracy, and do it all efficiently.

Administrative / Design Assistant Responsibilities include:

·       Administrative duties for soft furnishing fabrication including estimating, ordering materials, creating purchase orders, tracking orders, scheduling installations, and invoicing.  

·       Assist in writing up work orders for fabrication

·       Interface with designers on a daily basis to confirm/finalize production details

·       Typical office procedures such as answering phones, ordering supplies,  scheduling meetings, as well as using scanner and fax machines

·       Provide administrative support for management 

·       Receive and check in Fabrics/Trims/Hardware to be used in design projects

·       Update office Spreadsheets and Logs 

·       Assist Principals in design projects including shopping for fabrics, organizing fabric samples, approving CFA’s etc.


We look forward to hearing from you!  

Please send resume & cover letter in pdf format for consideration to  . 


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Job Description

Temp to Perm Receptionist Admin Assistant needed.

Our Client's team is smart, dedicated, open minded, fun, and composed of the rigging industry's best talent. They offer the highest quality rigging products in the country. 

Suitable candidates should have the following experience:

  • Answering incoming calls from the main line in a professional and courteous manner.

  • Strong, confident, courteous and professional presence in person and over the phone.

  • A strong work ethic and highly motivated

  • Excellent Written/Verbal communication skills

  • Team Player,  positive can-do attitude

  • Proficiency with Microsoft Office, Excel and Outlook.

  • Ability to multi-task, prioritize and manage time effectively.

  • Must be able to work well independently AND with others.

  • 1- 3  years of Administrative Assistant and Receptionist experience.

  • Administrative experience such as but not limited to: filing, mailing, and faxing

  • Willing to perform various other clerical duties as necessary

  • All candidates must be able to successfully pass a pre-employment exam drug screening and background check.

About our Client:

Our Client is a source for the highest quality wire rope, wire rope slings wire rope assemblies, Twin-Path® high performance fiber slings, chains and rigging products in the country. 

For over fifty years, they have been supplying the finest quality rigging products to California, Arizona, Nevada and Washington State. In 2003 they received ISO 9001:2000 Registration. This certification exemplifies the Group’s commitment to excellence in all aspects of manufacturing, sales and service.

Our testing facilities are capable of testing wire rope slings, Twin-Path® slings, and braided wire rope slings to capacities over 600 tons. Fall protection is a very important aspect of our rigging business as we supply harnesses, lanyards, lifelines and all types of tie-off hardware and shock absorbers for all applications.

This job is a temp or evaluation to permanent position. You will be employed through Express Employment Professionals while on assignment with our client. Our client will evaluate you and your performance to determine if they would like you to permanently join their team. The temporary/evaluation period is 720 hours.



Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Founded in 1983, Express annually employs more than 566,000 people across over 800 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.

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Job Description

Long Term Position

Pay Range: $34-38.85/hour


The Sr. Administrative Assistant will be providing executive level support within a medical device company. Key functions will include calendar management, travel coordination, expense reporting, event planning and additional administrative functions.



  • High School Diploma required. Degree is a plus.

  • 3-6+ years of relevant experience is preferred.

  • Experience with Microsoft Office.

  • Ability to perform calendar management functions within MS Outlook.

  • Familiarity with Concur is a plus.

  • Ability to process Visas / Passports and related paperwork for travel purposes is a plus.

  • Experience partaking in event coordination tasks is a plus.

  • Should possess a “can do” attitude, be detail oriented and reliable.

Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field

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Job Description

BGI Construction is looking to fill the role of an administrative assistant position with experience in the construction industry.

We are looking for someone who can fulfill the following tasks:

  • Sorting mail, answering phones, taking messages and following up with owners and customers

  • Organize meetings, arrange travel, manage records and monitor expenses

  • Responsible for coordinating activities, such as workshops and meetings, off the job site

  • Training and supervising other clerical staff

  • Deadlines are important to this position, so administrative assistants need to be good at prioritizing tasks to make sure that multiple deadlines are met

  • Knowledge of current office practices and software, specifically Microsoft Word, Excel, Adobe Acrobat, Textura, and Quickbooks

  • Essential bookkeeping, invoice contractors and suppliers


  1. Keen decision-making skills

  2. Interpersonal communication skills, both written and verbal

  3. They need to be team players


Company Description

We believe in hiring exceptional people that will facilitate our experience and growth in the construction industry. Our focus is in the following markets:

1. Healthcare
2. Education
3. Transportation

Sample of current projects:

1. Housing in San Francisco ( Hope 6 - Affordable Housing)
2. Senior Housing in San Francisco (Affordable Housing)
3. Transportation - Transbay
4. Education - K-12

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Job Description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for medical office buildings in Oakland, Fremont and Santa Rosa. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. Please send your resume and cover letter to

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities


  • Two+ years progressively responsible office environment experience.

  • Congenial disposition, accounting capabilities, organizational skills and excellent written and verbal communications.

  • Intermediate to advanced skills with Microsoft Office Suite.

  • Focus on tenant satisfaction.

  • High School Diploma required, minimum two years of college or vocational education preferred.

  • Valid California driver's license with a clean driving record and reliable personal vehicle

  • Minimum of two years of experience in property management, or equivalent industry training.

  • Knowledge of MRI, Yardi, and general accounting and or real estate software a plus

Job Duties

  • Perform a variety of administrative tasks to support the building operations, including answering phones, filing/copying, processing mail, drafting and distributing tenant correspondence, expense reporting, meeting coordination, calendar invitations and preparing contracts.

  • Code invoices for payment.  Research any past due invoices and complete cost tracking.

  • Plan tenant events and prepare quarterly newsletter.

  • Maintain good tenant relations by responding to tenant concerns.  Submit work requests and support communications with building maintenance staff and vendors to ensure work orders are completed.

  • Certificate of Insurance tracking and recording per company policy.

  • Set up, or assist in setting up, all vendor contracts for management of the properties. Maintain accurate records of those contracts, including renewals, if required, and documentation of proof of insurance coverage by vendors.

  • Process all new tenant move-ins and move-outs from start to finish.

  • Maintain tenant contact list.

  • Program building access cards.

Company Description

Healthcare Realty is a publicly-traded Real Estate Investment Trust (REIT) that focuses on owning, managing, acquiring and developing outpatient medical facilities throughout the United States. As the first REIT to specialize in medical office buildings, the Company has built a well-regarded medical real estate portfolio affiliated with market-leading healthcare systems.

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Job Description

Uomo European Menswear, one of the San Francisco Bay Area’s most prestigious luxury Italian menswear boutiques has an immediate opening for a full-time Retail Administrative Assistant. The ideal candidate must be personable, computer savvy (Mac preferred, proficient in Excel) and possess great people skills. This is a demanding position that requires an exceptionally organized person who functions well in a busy retail environment.
Responsibilities include:
• Provide administrative assistance and sales support to the Sales Associates and Manager.
• Process sales invoices with great energy and attitude
• Process special orders, online orders, and shipments
• Process and intake incoming seasonal merchandise
• Monitor and process garment alterations
• Communicate with customers, vendors, and merchant partners
• Maintain and update client databases
• Actively participate in local and digital marketing efforts
• Inventory control and light cleaning duties
• Performs additional duties and projects as assigned.

Retail Administrative Assistant Job Requirements:
• 1 year of experience (luxury retail environment a plus)
• Computer Knowledge or ability to learn quickly
• Personable and professional attitude reflective of our commitment to our customers and high-end clientele
• This is a full-time position and must be available to work 35-40 hours, 5 days of the week. Work hours coincide with store hours, Monday-Saturday 9:30-6:30pm.

This is a great opportunity for those with an entrepreneurial spirit who would enjoy a career in fashion, buying, and luxury retail. Uomo has been in business for 30 years in the Union Square area of San Francisco. Uomo is a luxury boutique that carries exclusive and high-end menswear brands from across Italy and has maintained an excellent reputation for catering to fashionable gentlemen from around the Bay Area and beyond.
Salary Negotiable upon experience. Please apply in person or email your resume in order to schedule an interview.

Company Description

Uomo San Francisco has been in business for 31 years, we are leading Men's Boutique in San Francisco Bay area.

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Job Description

We are seeking an Administrative Assistant to join Sonoma Valley Pest Control. You will perform clerical and administrative functions in order to drive company success. We are willing to train if there is no prior background with pest control.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments

  • Data entry

  • Answer inbound telephone calls and keep detailed records

  • Develop and implement organized filing systems

  • Perform all other office tasks


  • Previous experience in office administration or other related fields not necessary but a plus

  • Knowledge in Google Calendars a plus but not necessary

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

Medical, dental, and vision insurance provided after 90 days, sick and vacation pay provided after new year. If interested, please email a resume to or call the office at 707-578-6900 for further information.


Thank you

Company Description

Sonoma Valley Pest Control has been in business since 1950. We are licensed by the Structural Pest Control Board as well as the Department of Pesticide Regulations. This allows us to offer more services than the average pest control company.

Our services include structural pest control for both residential and commercial sites. We also offer Landscape Maintenance and Tree Sprays.

Sonoma Valley Pest Control has a fleet of radio dispatched trucks. Our service technicians are licensed, bonded, insured and highly service oriented.

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Job Description

We are seeking an Human Resources Administrative Assistant to join our team! You will perform clerical and human resources administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Plan and schedule appointments and meetings

  • Greet and assist onsite guests

  • Develop and implement organized filing systems

  • Perform all other office related tasks

  • Supports Human Resources processes by collecting and managing all data, conducting orientation, maintaining records and information.

  • Being involved in the recruiting, hiring process. 


  • Previous experience in office administration or other human resources related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

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Job Description

Premier Talent Partners is seeking a scrappy and team-oriented Administrative Assistant join our client’s Investment firm in San Francisco, CA. Although this role is expected to be primarily remote, there is a need for occasional office visits, so applicants must be within a commutable range of San Francisco. If you are able to juggle multiple tasks and are comfortable with meeting the needs of stakeholders – this may be the role for you!



  • Full calendar management for junior and senior executives

  • Schedule a variety of meetings, conference calls, and video conferences both internally and externally

  • Arranging international and domestic travel (flights, hotels, cars etc.)

  • Assisting in preparation and printing of presentations & proposals

  • Completing corporate card expenses and out of pocket expenses

  • Providing both telephone and email coverage

  • Ordering stationery and office supplies

  • Archiving, filing, scanning and printing documents

  • Preparation and set up of refreshments for internal meetings rooms


  • 3 to 5 years of experience providing administrative support, ideally within Financial Services sector

  • Experience working for a global team, including an appreciation of cultural differences and working across different time zones

  • Advanced MS Office including Word, MS Outlook, Excel and PowerPoint. (Will be asked to take a Microsoft and typing test)

  • Good team player with a proactive attitude, takes initiative and has ability to work without supervision

  • Excellent communication skills at all levels

  • Ability to work calmly and efficiently in a pressurized environment

  • Comfortable to handling multiple tasks and competing priorities, often with tight deadlines

  •  Software Skills: Concur experience, Microsoft Suite, Skype


Premier Talent Partners is a recruitment firm specializing in the areas of contract/temp, temp-perm, permanent and payrolling needs across all industries, supporting equitable hiring nationwide.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.


Company Description

Premier is a boutique recruitment firm that assists companies in all industries with Contract and Direct Hire search and placement for Administrative, HR, Operations, Customer Support jobs.

Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.

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Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Draft correspondences and other formal documents

  • Greet and assist onsite guests for order pick up and/or assist with walk-in orders

  • Answer inbound telephone calls and screen calls for the General Manager

  • Work closely with the General Manager to update the companies social media pages, website, etc

  • Assist the warehouse to perform cycle counts as needed

  • Customer Service related duties as assigned

  • Perform all other office tasks assigned by the General Manager


  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Must have strong attention to detail

  • ​Strong organizational skills

Company Description

ACCESS Elevator & Electric Supply was founded in 1988 with a primary
focus on motor control products. Over the years our product lines have
expanded to include most major brands of motor control along with related
products such as relays, fuses, and other replacement parts used for elevator
maintenance, repair, and modernization.
At ACCESS you will find a wide variety of electrical products in the elevator
and electrical industry

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Job Description

We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive project success.


  • Draft correspondence and other formal documents

  • Draft and submit subcontract agreements & construction contracts

  • Coordinate with field personnel and subcontractors in relation to project scheduling

  • Assist Project Managers with project-related administrative tasks

  • Answer inbound telephone calls

  • Preparation and maintenance of files, including client change orders, change order logs, bulletins and field change orders

  • Maintain Owner/Project Manager email correspondence & calendar

  • Clarify and confirm bids

  • Communicate/Coordinate with various city and county agencies

  • Perform all other office tasks


  • Knowledge/Experience in Construction or related industry

  • Must be proficient in Microsoft Office

  • Self motivated to learn and excel

  • Previous experience in office administration

  • Ability to prioritize, multitask and work well in a team atmosphere

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills

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Job Description




The Administrative Assistant provides a variety of complex administrative support duties for programs, Senior Management and other staff as assigned. Many of the duties include call and email screening; maintaining calendars; scheduling; correspondence; typing; data entry, research and analysis, record keeping, filing, and document preparation.

The Administrative Assistant also maintains a schedule of administrative deadlines; ensuring that office systems and procedures are in place and functioning at optimum levels; identifies and suggests improvements; maintains filing areas, shared work and storage areas; serves as receptionist; intake/registration, maintains staffing continuity at front desk.


Program Intake Responsibilities: Schedules client appointments and directs calls throughout the agency. Makes follow-up calls for providers; calls to confirm "next day's appointments". Greets and provides customer service to patients, guests, clients, and vendors. Communicates clearly on the phone and accurately takes and delivers messages.

Documentation Responsibilities: Performs general administrative tasks; filing, organizing, data entry and billing. Assists in maintaining appointment system (Outlook) or other assigned system. Processes patient/client data entry for company various electronic systems in accordance with guidelines established by Center Point to satisfy internal and external evaluating requirements.

Administrative Responsibilities: Manages receipt and routing of agency mail (incoming and outgoing). Assists and directs callers and visitors to appropriate employees and departments. Ability to operate a single or multiple position telephone switchboard. Is able to work in a team-oriented environment. Orientation, training and supervision of volunteers on certain front desk responsibilities may be assigned.

And, other duties as assigned.


Required Qualifications:

· Prior experience in front desk reception, administrative and/or customer service

· Commitment to working with diverse communities, including communities of color, homelessness, and users of illegal substances, ex-offenders, and persons with mental health concerns.

· Exhibits a professional demeanor, and can discreetly handle sensitive and confidential information and ability to work under pressure

· Strong organizational, interpersonal, listening, speaking and written communication skills

· Ability to assist callers and visitors in an approachable and welcoming manner

· Ability to work effectively with all levels and types of employees, management, clients and guests

· Ability to work cooperatively and effectively as part of a team

· Ability to multi-task and work well independently and under pressure in a fast-paced environment; detail-oriented

· Strong proficiency with Microsoft Office applications(Excel, Outlook and Word), specifically Word Outlook and internet applications

· Knowledge of HIPAA regulations

· Excellent attention to detail, ability to work independently and strong organizational skills

· High School Diploma or GED equivalent

· Must possess a valid California Driver's license.

Desired Qualifications:

· Substance abuse facility experience

· 2 years experience working in a medical front office setting, preferably in a Social or Human Services Organization

· Familiarity with other community agencies in the Bay Area to make appropriate referrals

· Understanding of addiction, criminal, and homelessness issues and ability to provide non-judgmental, client-centered services





Company Description

Center Point’s mission is to provide comprehensive social, educational, vocational, medical, psychological, housing and rehabilitation services to combat social problems such as substance abuse, poverty, unemployment and homelessness.

Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.

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Job Description


My name is Maggie, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currently seeking a Administrative Assistant for a prominent Biotech/Pharma client of ours. This position is located in ­­South San Francisco, CA. Details for the position are as follows:

Job Description:

  • Provides general administrative support to managers.

  • Complex calendar management including meeting scheduling, coordination across multiple teams, and proactively resolving conflicts

  • Travel arrangements- domestic and/or international

  • Assists the assigned team in various administrative or operational activities such as coordinating, scheduling and preparing for meetings or presentations, and gathering information and/or conducting analyses needed for the department's work, formatting or editing departmental materials, presentations or other documentation.

  • Responsible for organization and maintenance of department filing system including potentially confidential data.

  • Coordinates departmental recruitment activities and manages any office moves.

Job Qualifications:

  • Experience providing accurate and effective administrative support
    • heavy calendar management of complex meetings

  • Corporate level experience

If you are interested in hearing more about the position please respond to this posting with your resume attached.

Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.

Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field

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Job Description

A Leading Investment Firm is seeking an Administrative Assistant/Project coordinator to join their team in San Francisco on a temp to perm basis! In this role, you will support the legal team with various legal and administrative projects. We are looking for diverse candidates, very adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.


What You’ll do:

  • Managing complex executive schedules and calendars

  • Directing incoming calls and correspondence

  • Drafting correspondence and producing meeting materials and presentations

  • Coordinating domestic and international travel

  • Processing expense reports and internal documents

  • Following through on special projects as they are assigned

  • Manage invoicing and project budgets


What you’ll have:

  • 2-4+ years of experience in high-level support, ideally within the legal or financial services industry

  • Background in legal or compliance is a plus

  • Bachelor’s degree preferred

  • Degree in English is a plus

  • Proficiency in MS Office

  • Excellent writing, communication, and interpersonal skills

  • Highly professional and articulate communication style

  • Great organizational skills and attention to detail

  • Proven capacity to handle sensitive information with discretion


Please submit your resume for immediate consideration!


You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.

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Job Description





Requires: Bilingual English/Spanish  

Location: Oakland, CA


Administrative Assistant to the K-8 School Administrators (Long Term Temporary)

We’re seeking to Hire an experienced Administrative Assistant to support the School Administrators at a K-8 Bilingual education private school. Need coverage for academic year 2020—now through Spring 2021.    


For experienced Administrative Assistant who would enjoy working in a school environment; shares values of bilingualism, educational excellence, diversity, international mindedness, and the cultivation of character and brings a positive attitude and professionalism.  


Main Responsibilities:


  • Assist Scheduling and Coordinate Substitute Teachers for Pre-K through 8.

  • Provide Administrative support, for 2 Directors, draft correspondence, meeting agendas, maintain calendars

  • Strong Proficiency using MS Office Word, Excel, Outlook

  • Schedule appointments and meetings.

  • Maintain  forms and other documents required by faculty / staff

  • Bilingual Spanish is required -needed for speaking proficiency and ability to translate documents into Spanish.

  • Create and maintain files, make copies, enter confidential data, and other clerical/admin tasks needed.

  • Organize and coordinate events as needed

  • Supports school events and tours.

  • Answer phones and email inquiries, respond to questions, communicate messages

  • Respond to emergency situations according to procedures

  • Assist with compliance with all health and safety protocols for children, staff and visitors

  • Covid Safety Compliance: requires Frequent Staff Covid testing- provided

  • Strong ability to maintain, promote and assist compliance with Covid Safety protocols

  • Must be able to work 8:00am -4:30 pm   Mon-Fri.

  • Must be currently eligible to work in the US 


Hourly Pay Rate: From $ 21.00 /hr

Health, Dental, Vision Insurance offered. Paid Sick Leave .    


Quick Apply Link:  (please use a Word.doc format resume.) 


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Job Description

In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.

Job Responsibilities:

  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.

  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience

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Job Description

We are seeking an administrative assistant for our dental practice in SOMA. We are a boutique practice that provides excellent dentistry and great customer service to our patients. We are looking for a candidate who is friendly, detail oriented and is ready to grow with our wonderful team. This position can be a full or part time. We offer a competitive compensation with a full benefit package.

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Job Description

A well-established finance firm near Embarcadero is seeking a high-level Executive Assistant to support a few investment professionals on their team.

Day to day responsibilities will include:

  • Managing multiple calendars

  • Scheduling meetings and appointments, in multiple timezones

  • Coordinating domestic and international travel arrangements, including booking flights, hotels, and ground transportation

  • Processing expense reports

  • Assisting with ad-hoc tasks and project-based work 

The ideal candidate will have 6-8 years of experience as an Executive Assistant, preferably within professional services. Candidates should have exceptional attention to detail, a friendly demeanor, and a collaborative mindset. 

Perks include a competitive base salary, annual bonus, strong benefits package, and the opportunity to work with the best of the best! This role is currently a remote position but will eventually be based in their office. 

Please submit your resume in Word format for immediate consideration!

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