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Jobs near San Francisco, CA “All Jobs” San Francisco, CA

Special Research Assistant Intern for the CEO - In Office or Remote

Business Unit: Office of the CEO

is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary. has been featured on the homepage of,,, The Wall Street Journal, and The New York Times. has been featured in more than 16 books, including the new Harvard Business Review Book, , Arianna Huffington’s book, and Laura Arrillaga-Anderson’s book . We have also been acknowledged five times on Great Nonprofits’ and are highlighted in of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the and monthly contributions on. To date, we have matched more than 20,000 volunteers and $31 million dollars’ worth of volunteer hours.

Job Summary 

As a Special Research Assistant Intern, you’ll have the opportunity to work on important, diverse research projects as needed by the Lead, Office of the CEO.  Topics may include inspirational research for blog writing, Operations, Marketing. Our work environment is fast-paced and entrepreneurial, in a family-oriented, small San Francisco office. Our entire team of 60+ is highly global, working out of 20 countries. Come work with us to achieve our vision “To Create A World Where Giving and Volunteering Are A Natural Part of Everyday Life!”®

Responsibilities 


  • Perform research on high net-worth potential and existing donors, foundations and corporations

  • Specific research on potential funders/donors using the Foundation Center as a primary resource

  • Research on journalists, universities, and celebrities to develop marketing partnerships

  • Perform research on Tech for Good companies

  • Research and provide astute software/upgrade recommendations

  • Research on Product Development Tools 

  • Research and update Event Planning 

  • Record all data in Salesforce

  • Record and update all spreadsheets

Qualifications 


  • Excellent written and verbal communication skills.

  • Meticulous attention to detail

  • Ability to thrive in a fast-paced, deadline-oriented environment.

  • Competence with Microsoft Office, Salesforce, Google Drive and a willingness to learn new technologies.

Benefits


  • Gain experience at a unique social enterprise with global impact/exposure to global issues.

  • Attain benefits in WeWork coworking space. Located in the Financial District downtown across from the TransAmerica building, a prime location. This position is also available remotely.

  • With proven experience/positive attitude, may facilitate J-1, CPT, OPT visas

Duration and Location


  • Minimum 5-15 hours per week for 3 months.

  • Our office is located in the Financial District, San Francisco, in a WeWork coworking space.

  • Candidates can work out of our San Francisco office, in the United States or globally. We are highly globally focused with team members from more than 20 countries, including Russia, China, Japan,  the Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, Turkey, the Kurdish population, South Korea, the U.K., Brazil. 

To Apply:Email your resume, cover letter, 2 writing samples and a list of three references to with "Special Research Assistant Intern" in the subject line. Applications are reviewed on a rolling basis. No phone calls, please. is committed to understanding and representing the diverse populations it serves worldwide. Members of all ages, genders, sexual orientations, races, ethnicities, nationalities, physical abilities or disabilities, religions or beliefs, and cultures are welcome as employees and volunteers in our organization. We believe that a diverse team will best serve our diverse populations.

Follow Us on Social Media:


  • ’s

  • on Facebook

  • Follow Us on Twitter: @ and @

  • Follow us on Instagram: @

  • Follow Us on Pinterest: @

  • CEO Pamela Hawley’s Blog:


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No previous experience or formal training is required. Mr. D's Music Club is all about having fun and exploring your creative side to discover new talents, try new things and meet new friends. 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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CALL (510) 849-0211 or (510) 375-6461 TO SCHEDULE AN INTERVIEW

And  EMAIL RESUME TO musicalofferingcafebistro@gmail.com

Available shifts: 11am - 3pm, Monday thru Friday

Cafe currently open 11am - 2pm M-F, but hours of operation could expand. If you have clerical skills, hours could expand.

                             Espresso experience preferred!

 

RESPONSIBILITIES


  • Prepare espresso drinks, Lemonade, Iced Tea, Coffee, and other beverages

  • Take customer orders at counter with Point of Sale register and cash drawer

  • Post Specials on line (facebook etc.)

  • Take orders through 3rd party apps and delivery services (Doordash, Grubhub, etc)

  • Familiarity and skills with Social Media is a plus

  • Perform opening and closing duties

  • Stock and inventory Supplies

Opportunities for professional growth & management available!

 

QUALIFICATIONS


  • Experience is Required

  • Good attention to detail and able to multitask

  • Outstanding hospitality skills, congenial, outgoing

  • Reliable and prompt

  • Clean and tidy work habits

  • Experience with espresso is a big plus!

  • Enthusiasm for fine food!

 


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Ready? Set. Go! Wheel House is looking for bubbly, welcoming, energetic Studio Staff to get workout goers pumped up for their next class at Wheel House!  

Studio staff are individuals who just can’t sit still, are itching for ways to improve themselves and their workplace, and never back down from a challenge- no matter how difficult it may seem. Studio staff are also adaptable and can change from fun and energetic to a let’s get down to business attitude. They can also handle working in both an individual and group environment.

The Position: Studio Assistant

As Studio Staff you will help with the multiple classes that Wheel House has to offer! 


  • The Studio Staff:


    • Creates a space that’s welcoming and friendly for Wheel House Members

    • Sets-up yoga, core, and spin rooms, as well as any additional equipment needed

    • Helps members familiarize themselves with the studio

    • Cleans & disinfects studios, locker rooms, and equipment 

    • Stocks-up amenities

    • Does laundry 

    • Helps Front Desk with check-ins (grabbing shoe rentals, checking-in extra bags) 

    • Follows & enforces studio policies



The Requirements:

Studio Staff must be able to do the following:


  • Work in a fast-paced environment

  • Lift, bend, and stretch up to 35 pounds.

  • Have a flexible schedule

  • Learn quickly and work both independently and in a group setting

  • Stand for up to 8 hours a day

  • Is willing to or has taken classes at Wheel House

Skills We Look for:


  • Multi-tasking

  • Time Management

  • Able to remain calm, respectful, and professional during stressful situations

  • Punctual

  • Self-motivated

  • Detail Oriented

Preferred but not Required


  • Customer service

  • An interest in fitness

  • Job experience in the fitness industry is a plus!

Perks:


  • Discount on retail items

  • Free classes in the studio

  • Opportunities to move up are available!

Job Type:


  • Part-time


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Event Coordinator Position

Paint the Town is an events business focused on virtual “paint nights”. We are growing quickly and are looking for an Events Coordinator to start soon. This is a part-time, fully-remote position with the potential to grow into a full-time, fully-remote role. This role involves working side-by-side with the Owner and Events Manager to support our corporate and private customers through their entire lifecycle by providing quotes, answering questions, scheduling events, and providing support. This is a great opportunity for someone who enjoys working with people, working within a defined set of processes, and has experience providing fantastic customer service.

Key Responsibilities


  • First line of contact for clients throughout their lifecycle: quotes, booking, scheduling, support

  • Managing customer interactions via email and internal customer management system (Google Sheets)

  • Providing quotes to potential customers

  • Answering key questions for the customer’s event such as pricing, services, shipping, troubleshooting damaged delivery, and any other customer support

  • Following up with interested customers

  • Ensuring success of upcoming events: invoices, painting choice, supplies shipped

  • Maintaining a clear understanding of Paint the Town's policies on cancellations, damage, refunds, escalation processes

Experience Required


  • High school degree

  • 2 years of customer service or event planning experience

  • Customer-centric attitude

  • “Hustler” mentality that balances productivity with quality work

  • Ability to self-motivate while also being part of a wider team

  • Comfort with learning and using Google Apps: Gmail, Calendar, Sheets, Drive

  • Strong organizational, time management, and problem-solving skills

  • Willingness to ask for help and share your knowledge

  • Strong analytical skills and attention to detail

  • Ability to learn quickly

  • Ability to work from home with strong, reliable internet access

Schedule


  • This job is fully remote and has flexible working hours

  • Monday-Friday: 4 hours per day to start, with ability to go up to full-time as the business grows

  • Desired to work in 2 shifts between 9-11 am PST and 12-4 pm PST


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Hamilton Families

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to families experiencing homelessness, with strategically designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across six sites in San Francisco and Oakland. For more information, visit www.hamiltonfamilies.org.

Program and Position Overview

Reporting to the Director of Administration, the Office Manager is an essential ally in helping to ensure that employees of Hamilton Families have the tools and resources needed to provide excellent service to the families we serve, while providing comfortable, safe and welcoming work environments to staff, visitors and volunteers, and present Hamilton Families as a high quality organization and employer. The ideal candidate will be skilled at communicating successfully with a variety of stakeholders. The ideal candidate will possess resourcefulness and initiative, excellent people skills, superior written and verbal communication abilities, ability to work both collaboratively and independently, and the ability to effectively multi-task.

Primary Duties and Responsibilities

 Provide administrative support to the Director of Administration, Chief Operations Officer, Chief Financial Officer, and Chief People Officer in coordinating scheduling and execution of meetings and events, compiling, preparing and distributing information, taking and distributing meeting minutes, and other tasks as requested.

 Coordinate with Hamilton Families’ phone support providers to deploy and track VOIP and mobile phone equipment and services to employees across all Hamilton Families locations; assign phone extensions and instructional packets to new employees and assist in orientation and troubleshooting related to phone staff services, including teleconferencing, videoconferencing, and mobile and desktop applications;

 Update staff phone and email directories monthly.

 Staff Supervision and Development: Responsible for providing overall team leadership, supervision and management of administrative assistant staff; Hire and manage administrative staff in accordance with HF personnel policies and procedures; Oversee and facilitate staff onboarding and development; Maintain and promote the cooperative, harmonious, teamwork environment HF strives to foster within the workplace.

 Support leadership in work on initiatives and projects. Appropriately manage sensitive and confidential organization information.

 Oversee calendars and schedules on behalf of organization leadership.

 Support and attend leadership and team meetings as well as participate in trainings, and committees as assigned. Provide meeting related materials to attendees. Take and distribute meeting minutes.

 Assist with the gathering of information for organization status reports and dashboards. Support analyses on data related to organizational performance, as needed. Assist Chief of Staff with the gathering of data for board of directors and board committees meeting.

 Serve as a thought partner with leadership and team members on systems and process improvements. Support HF’s continuous improvement efforts.

 Compose and distribute program and organization communications, as appropriate.

 Act as a liaison between Hamilton Families staff and building management, IT support, and other

contractors. Coordinate with Hamilton Families’ technology support provider and program managers to deploy and track computer equipment across all Hamilton Families locations. Troubleshoot and order copier maintenance for the administrative office as needed.

 Manage the data entry of the vehicle fleet software system

 Order business cards for new hires and re-order business cards as needed.

 Order office supplies for the administrative office weekly.

 Review, confirm, and code vendor invoices in preparation for approval by the Director of Administration.

 Collect and distribute mail daily for administrative and development staff; complete daily income logs in coordination with the Development and Fiscal departments.

 Support the Chief of Staff to organize all-staff meetings and events, including reserving venues, ordering food and supplies, printing and distributing materials, booking facilitators, etc.

 Design and manage work systems and work processes, gather and analyze information, and maintain and improve tracking to continually measure and improve efficiency and fiscal accountability.

 Adhere to Hamilton Families’ mission and values; communicate and collaborate respectfully and effectively while maintaining appropriate boundaries with diverse staff and participants experiencing homelessness.

 Other duties as assigned.

Qualifications, Skills and Abilities

 Minimum 3 years’ experience performing duties outlined above; Bachelor’s degree preferred.

 Excellent written and verbal communication skills; strong ability to communicate successfully across all levels of the organization.

 Proficient in Microsoft Office and Adobe applications (e.g., Outlook, Word, Excel, PowerPoint, Acrobat, etc.).

 Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member.

 Exceptional organizational and time-management skills; able to successfully meet deadlines.

 Able to cultivate partnerships with funders, contractors, and vendors while representing Hamilton Families in a professional manner.

 Able to analyze situations, recommend and implement solutions, exercise sound judgment, and handle multiple tasks simultaneously while maintaining composure under pressure.

 Sensitive to the needs of families experiencing homelessness; able and willing to work with diverse staff and program participants.

 California Driver’s License required.

 Essential job functions include using a telephone and working at a standard computer terminal; able to perform job duties with reasonable ergonomic accommodations; able to sit and stand for long intervals, reach, bend, lift and carry up to 40 pounds, and walk up and down stairs several times a day.

 TB (tuberculosis) clearance and documentation required post-offer.

 Criminal background check and fingerprint imaging required post offer.

Compensation and Benefits

Great benefits: Hamilton Families (HF) offers excellent medical, dental, and vision coverage, plus tax-

advantaged Flexible Spending Arrangements for Health Care and Dependent Care. Employees also have the chance to earn up to $180 per calendar year for participating in various wellness activities and can participate in partnership discounts with various YMCA and 24-Hour Fitness locations. Additionally, HF offers tax-deductible commuter benefits that can be applied to public transit, parking, and ride sharing services like Lyft Line and Uber pool.

Growth and leadership opportunities: The work at HF is designed for individuals to follow their passions and commitment to community. HF takes professional development seriously and offers coaching and training opportunities at every level. A role with the Stability team is great for an individual who is interested in exploring community based nonprofit work, social work, or mental health disciplines. We also offer a $1,000 tuition reimbursement to employees each year (after 12 months of employment) and offer dozens of internal and external trainings for staff at every level annually.

Time off:  HF employees enjoy generous benefits including 11 paid holidays, 3 weeks of vacation and 2 weeks of sick time per year.

Long-term benefits: HF offers an employer-matched 403(b) retirement plan, tuition reimbursement, and other great long-term benefits!

Application Procedure

 To apply, please click the blue "APPLY" button above or below.

 Please attach your resume and a brief letter of interest.

 No faxes or phone calls.

 Hamilton Families is an Equal Opportunity Employer.  Pursuant to the San Francisco Fair Chance

Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 

 Diverse candidates encouraged to apply.


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Job Description

Seeking part time assistant for medical marijuana doctor's office. You must be reliable, friendly, computer literate,and task master. You must have verifiable references. Please send photo to JackMonroe213@gmail.com but not required.


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Job Description


A Leading Investment Firm is seeking an Administrative Assistant/Project coordinator to join their team in San Francisco on a temp to perm basis! In this role, you will support the legal team with various legal and administrative projects. We are looking for diverse candidates, very adaptable to change and eager to learn, with a professional, articulate demeanor and excellent communication skills.


 


What You’ll do:



  • Managing complex executive schedules and calendars

  • Directing incoming calls and correspondence

  • Drafting correspondence and producing meeting materials and presentations

  • Coordinating domestic and international travel

  • Processing expense reports and internal documents

  • Following through on special projects as they are assigned

  • Manage invoicing and project budgets


 


What you’ll have:



  • 2-4+ years of experience in high-level support, ideally within the legal or financial services industry

  • Background in legal or compliance is a plus

  • Bachelor’s degree preferred

  • Degree in English is a plus

  • Proficiency in MS Office

  • Excellent writing, communication, and interpersonal skills

  • Highly professional and articulate communication style

  • Great organizational skills and attention to detail

  • Proven capacity to handle sensitive information with discretion


 


Please submit your resume for immediate consideration!


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 


 


 


ADMINISTRATIVE ASSISTANT


Requires: Bilingual English/Spanish  


Location: Oakland, CA


 


Administrative Assistant to the K-8 School Administrators (Long Term Temporary)


We’re seeking to Hire an experienced Administrative Assistant to support the School Administrators at a K-8 Bilingual education private school. Need coverage for academic year 2020—now through Spring 2021.    


 


For experienced Administrative Assistant who would enjoy working in a school environment; shares values of bilingualism, educational excellence, diversity, international mindedness, and the cultivation of character and brings a positive attitude and professionalism.  


 


Main Responsibilities:


 



  • Assist Scheduling and Coordinate Substitute Teachers for Pre-K through 8.


  • Provide Administrative support, for 2 Directors, draft correspondence, meeting agendas, maintain calendars


  • Strong Proficiency using MS Office Word, Excel, Outlook


  • Schedule appointments and meetings.


  • Maintain  forms and other documents required by faculty / staff


  • Bilingual Spanish is required -needed for speaking proficiency and ability to translate documents into Spanish.


  • Create and maintain files, make copies, enter confidential data, and other clerical/admin tasks needed.


  • Organize and coordinate events as needed




  • Supports school events and tours.


  • Answer phones and email inquiries, respond to questions, communicate messages


  • Respond to emergency situations according to procedures


  • Assist with compliance with all health and safety protocols for children, staff and visitors


  • Covid Safety Compliance: requires Frequent Staff Covid testing- provided


  • Strong ability to maintain, promote and assist compliance with Covid Safety protocols


  • Must be able to work 8:00am -4:30 pm   Mon-Fri.


  • Must be currently eligible to work in the US 



Compensation: 


Hourly Pay Rate: From $ 21.00 /hr


Health, Dental, Vision Insurance offered. Paid Sick Leave .    


 


Quick Apply Link:   https://ceg.avionte.com/talent/apply/quickapply#/step/1  (please use a Word.doc format resume.) 


 



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Job Description


In this role, the successful candidate is responsible for providing a wide variety of administrative support (coordinates and maintains calendars, creates and maintains various reports and databases, prepares and processes travel and expense reports, arranges weekly conference calls, answers office phones, sorts mail, fax, process invoices, filing, etc..) and other related administrative duties for an organizational unit or a department. Exercises independent judgment in the resolution of administrative concerns and issues. May provide guidance to the work of support staff as needed.


Job Responsibilities:



  • Administrative Support - Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency. Conducts research and provides basic reports of finding and makes preliminary recommendations.

  • Word Processing/Typing - Serves as unit expert or lead over other clerical positions; independently respond to and compose correspondence. Types and proofreads memos and reports. Maintains and disseminates committee minutes; develops documents for presentation or meeting.

  • Reports - Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources.


  • Scheduling/Coordinating - Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed.

  • Filing/Mail Distribution - Develops filing systems, internal mailing processes and procedures.

  • Reception/Public Contact - Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party.

  • Clerical Support - Performs general clerical duties (photocopy, fax, mails, and files, ect.) as needed. May order office supplies and organize department supply room.

  • Performs other duties as assigned.


Qualifications:



  • High School Diploma or equivalent

  • Associate's or Bachelors Degree (preferred)

  • At least 2-3 years Administrative Assistant experience



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Job Description


A Rapidly growing Biotech Company in Foster City is seeking a highly motivated Administrative Assistant to join their team! In this role, you will handle a wide range of support functions in a dynamic, growing environment. You will oversee daily administrative tasks, as well as support internal teams on a variety of projects. We are looking for a dedicated individual with a high level of professionalism and the ability to adapt to a constantly evolving environment.


 


 


Responsibilities:


 


· Coordinate functional administrative activities for clinical development


· Organizes and schedules meetings (including web conferences / teleconferences)


· Mange complex calendars and schedule conference calls/meetings


· Coordinate travel arrangements for managers and team members as needed


· Plan and execute logistics for executive meetings – room set up, catering, agendas, etc.


· Draft, type, and proofread important documents, presentations, and reports


· Process/track payment of invoices and manage purchase orders


· Support the interview process by creating agendas, managing schedules and travel arrangements, and collecting assessment forms


· Communicate with external vendor executives to arrange meetings


· Maintain/update department files and track data using a variety of software


· Communicate with external organizations to coordinate department specific activates


 


 


Requirements:


 


· Bachelor’s degree required


· 3+ years or administrative and/or project support experience


· Knowledge of the biotech/pharmaceutical industry is a plus


· Skilled in MS Office; familiarity with other software such as Concur, Zoom, WebEx, Sharepoint is a plus


· Excellent written, verbal, and interpersonal communication skills


· Comfortable working independently with little oversight


· Adaptable and comfortable working in a constantly evolving environment


· Extremely self-motivated and organized


· Ability to handle confidential information in a discreet manner


· Professional, can-do attitude


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


 


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.


Responsibilities:


Manage incoming and outgoing correspondence, including billing and bill payment.


Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.


Open and maintain client files and information databases.


Handle interface with vendors and manage office supplies.


Meet and communicate with clients and client advisors and assist with trust funding.


Handle court and county recorder filings.


Qualifications:


2-4 years of experience in all aspects of office administration and document production.


Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.


 



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Job Description


 


We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.


To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.


Responsibilities:



  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.


Requirements:



  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others.


Join our growing team. Apply today!



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Job Description

Uomo European Menswear, one of the San Francisco Bay Area’s most prestigious luxury Italian menswear boutiques has an immediate opening for a full-time Retail Administrative Assistant. The ideal candidate must be personable, computer savvy (Mac preferred, proficient in Excel) and possess great people skills. This is a demanding position that requires an exceptionally organized person who functions well in a busy retail environment.
Responsibilities include:
• Provide administrative assistance and sales support to the Sales Associates and Manager.
• Process sales invoices with great energy and attitude
• Process special orders, online orders, and shipments
• Process and intake incoming seasonal merchandise
• Monitor and process garment alterations
• Communicate with customers, vendors, and merchant partners
• Maintain and update client databases
• Actively participate in local and digital marketing efforts
• Inventory control and light cleaning duties
• Performs additional duties and projects as assigned.

Retail Administrative Assistant Job Requirements:
• 1 year of experience (luxury retail environment a plus)
• Computer Knowledge or ability to learn quickly
• Personable and professional attitude reflective of our commitment to our customers and high-end clientele
• This is a full-time position and must be available to work 35-40 hours, 5 days of the week. Work hours coincide with store hours, Monday-Saturday 9:30-6:30pm.

This is a great opportunity for those with an entrepreneurial spirit who would enjoy a career in fashion, buying, and luxury retail. Uomo has been in business for 30 years in the Union Square area of San Francisco. Uomo is a luxury boutique that carries exclusive and high-end menswear brands from across Italy and has maintained an excellent reputation for catering to fashionable gentlemen from around the Bay Area and beyond.
Salary Negotiable upon experience. Please apply in person or email your resume in order to schedule an interview.

Company Description

Uomo San Francisco has been in business for 31 years, we are leading Men's Boutique in San Francisco Bay area.


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Job Description


Responsibilities:



  • Assist with scheduling/calendaring

  • Prepare and edit correspondence

  • Assist with filing contracts and other documents

  • Communicate client’s needs to vendors

  • Answer phone and email inquiries

  • Assist with billing

  • Work on special projects as needed


Requirements:



  • Good communication skills, verbal and written

  • Good interpersonal skills are a must

  • Exceptional organizational, time management and prioritization skills

  • Must be self-motivated, driven and have a great work ethic

  • Proficient in Microsoft Excel, Word, and Outlook

  • Proficient in QuickBooks


Company Description

SVS Group Inc. is a company that focuses on getting skilled individuals into a position that can develop into something long-term and permanent placement.


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Job Description


Hello,


My name is Maggie, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currently seeking a Administrative Assistant for a prominent Biotech/Pharma client of ours. This position is located in ­­South San Francisco, CA. Details for the position are as follows:


Job Description:



  • Provides general administrative support to managers.

  • Complex calendar management including meeting scheduling, coordination across multiple teams, and proactively resolving conflicts

  • Travel arrangements- domestic and/or international

  • Assists the assigned team in various administrative or operational activities such as coordinating, scheduling and preparing for meetings or presentations, and gathering information and/or conducting analyses needed for the department's work, formatting or editing departmental materials, presentations or other documentation.

  • Responsible for organization and maintenance of department filing system including potentially confidential data.

  • Coordinates departmental recruitment activities and manages any office moves.


Job Qualifications:



  • Experience providing accurate and effective administrative support
    • heavy calendar management of complex meetings


  • Corporate level experience


If you are interested in hearing more about the position please respond to this posting with your resume attached.


Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.


Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field


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Job Description

Looking for people who is capable multi tasking do administrative and organizing various matters.

Company Description

GREAT PEOPLE, LOTS TO LEARN AND LOTS FUN


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Job Description


Long Term Position


Pay Range: $34-38.85/hour


 


The Sr. Administrative Assistant will be providing executive level support within a medical device company. Key functions will include calendar management, travel coordination, expense reporting, event planning and additional administrative functions.


 


Qualifications



  • High School Diploma required. Degree is a plus.

  • 3-6+ years of relevant experience is preferred.

  • Experience with Microsoft Office.

  • Ability to perform calendar management functions within MS Outlook.

  • Familiarity with Concur is a plus.

  • Ability to process Visas / Passports and related paperwork for travel purposes is a plus.

  • Experience partaking in event coordination tasks is a plus.

  • Should possess a “can do” attitude, be detail oriented and reliable.


Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field


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Job Description


We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive project success.


Responsibilities:



  • Draft correspondence and other formal documents

  • Draft and submit subcontract agreements & construction contracts

  • Coordinate with field personnel and subcontractors in relation to project scheduling

  • Assist Project Managers with project-related administrative tasks

  • Answer inbound telephone calls

  • Preparation and maintenance of files, including client change orders, change order logs, bulletins and field change orders

  • Maintain Owner/Project Manager email correspondence & calendar

  • Clarify and confirm bids


  • Communicate/Coordinate with various city and county agencies

  • Perform all other office tasks


Qualifications:




  • Knowledge/Experience in Construction or related industry

  • Must be proficient in Microsoft Office

  • Self motivated to learn and excel

  • Previous experience in office administration

  • Ability to prioritize, multitask and work well in a team atmosphere

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


Administrative/Design Assistant


A fine sewing workroom based in the Mission District of San Francisco is seeking an organized, detail oriented, efficient, and outgoing Design Assistant /Office Administrator to assist in the day to day operations of our company.  


About our Company:  We have been in the industry for 30+ years and set the standard for high end drapery workrooms in San Francisco.   We specialize in production of fine soft furnishings including but not limited to window coverings, pillows, and bedding.  We work predominantly with designers to fabricate high end custom items for their clients.    


About the Position:   The design industry is all about the details!  The candidate must be extremely detail oriented, confident, and have a strong work ethic!  The Office Administrator/Design Assistant must be proficient in all Microsoft Office applications and familiar with QuickBooks.   We are looking for someone comfortable in a small company environment with the internal drive and disciplined work ethic to handle a diverse set of responsibilities.  It is essential that the candidate it a team player. It will be important to be able to prioritize office needs quickly, execute them with accuracy, and do it all efficiently.


Administrative / Design Assistant Responsibilities include:


·       Administrative duties for soft furnishing fabrication including estimating, ordering materials, creating purchase orders, tracking orders, scheduling installations, and invoicing.  


·       Assist in writing up work orders for fabrication


·       Interface with designers on a daily basis to confirm/finalize production details


·       Typical office procedures such as answering phones, ordering supplies,  scheduling meetings, as well as using scanner and fax machines


·       Provide administrative support for management 


·       Receive and check in Fabrics/Trims/Hardware to be used in design projects


·       Update office Spreadsheets and Logs 


·       Assist Principals in design projects including shopping for fabrics, organizing fabric samples, approving CFA’s etc.


 


We look forward to hearing from you!  


Please send resume & cover letter in pdf format for consideration to sfdraperyworkroom@gmail.com  . 


 



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Job Description


We are seeking an Human Resources Administrative Assistant to join our team! You will perform clerical and human resources administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and meetings

  • Greet and assist onsite guests

  • Develop and implement organized filing systems

  • Perform all other office related tasks

  • Supports Human Resources processes by collecting and managing all data, conducting orientation, maintaining records and information.

  • Being involved in the recruiting, hiring process. 


Qualifications:



  • Previous experience in office administration or other human resources related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description

We are seeking an administrative assistant for our dental practice in SOMA. We are a boutique practice that provides excellent dentistry and great customer service to our patients. We are looking for a candidate who is friendly, detail oriented and is ready to grow with our wonderful team. This position can be a full or part time. We offer a competitive compensation with a full benefit package.


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Job Description


We are currently looking for a highly motivated, customer-driven professional to join our sales team. If you possess excellent communications skills, driven, outgoing and have a can-do attitude we would like to speak with you.


This position will support the Vice President of Sales and the Sales Team/, you will process inbound customer requests in a timely manner and solicits sales from current and prospective accounts. You will support marketing efforts to increase sales and improve profitability. As a member of our sales team you will partner with the Vice President to meet customer expectations and promote PCC’s services. 


Duties include:


1. Lead Generation & Qualifying


2. Working with Vice President  to compose proposals and presentations


3. Answer inbound telephone inquiries/requests from customers


4. Develop and maintain a thorough knowledge of PCC services.


5. Work with production team and clients on scheduling


6. Manage trade shows and marketing efforts


7. CRM data base management


8. Coordinate and oversee invoicing process


9. Contact new/repeat clients to schedule appointments


10. Phone and email marketing activities


11, Coordinate/arrange travel, team building and networking events 


12. Order marketing material and tradeshow giveaways 


Skills Required:


· Solid Excel, Word and PowerPoint Skills


· Drive for Results


· Customer Focus


· Functional/Technical Skills (Must be computer proficient and efficient with technology)


· Interpersonal Savvy


· Organizational Agility


· Conflict Management


· Peer Relationships


· Problem Solving


· Time Management


· Detailed orientated


· Can do attitude


· Ability to be a self-starter


· Able to Succeed in fast paced environment


 


Education


 


• Some college preferred.


• High school degree or equivalent required.


 


To apply for this position, send you cover letter and resume to ATTN: Vice President of Sales . In you cover letter, be sure to include information about your personal interests, hobbies and any other information that you feel may be of interest. Hiring Organization: Precision Concrete Cutting, an equal opportunity employer.


 


 


Company Description

Precision Concrete Cutting (PCC) is a fast-paced and growing, company with an energetic, fun and task-minded culture. We are the leader in sidewalk inspection and repair and offer innovative solutions to our clients. Our mission is to be THE Sidewalk Safety and ADA Compliance specialists for our customers. We do this by evaluating customers’ sidewalks and providing the best trip hazard inspection and removal service through our patented technology. This technology removes tripping hazards from sidewalks and other paths of foot travel, rendering them not only ADA compliant but also hazard free. PCC delivers the highest quality in the industry, across all facets of our business.


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Job Description


Temp to Perm Receptionist Admin Assistant needed.


Our Client's team is smart, dedicated, open minded, fun, and composed of the rigging industry's best talent. They offer the highest quality rigging products in the country. 


Suitable candidates should have the following experience:



  • Answering incoming calls from the main line in a professional and courteous manner.

  • Strong, confident, courteous and professional presence in person and over the phone.

  • A strong work ethic and highly motivated

  • Excellent Written/Verbal communication skills

  • Team Player,  positive can-do attitude

  • Proficiency with Microsoft Office, Excel and Outlook.

  • Ability to multi-task, prioritize and manage time effectively.

  • Must be able to work well independently AND with others.

  • 1- 3  years of Administrative Assistant and Receptionist experience.

  • Administrative experience such as but not limited to: filing, mailing, and faxing

  • Willing to perform various other clerical duties as necessary

  • All candidates must be able to successfully pass a pre-employment exam drug screening and background check.


About our Client:


Our Client is a source for the highest quality wire rope, wire rope slings wire rope assemblies, Twin-Path® high performance fiber slings, chains and rigging products in the country. 


For over fifty years, they have been supplying the finest quality rigging products to California, Arizona, Nevada and Washington State. In 2003 they received ISO 9001:2000 Registration. This certification exemplifies the Group’s commitment to excellence in all aspects of manufacturing, sales and service.


Our testing facilities are capable of testing wire rope slings, Twin-Path® slings, and braided wire rope slings to capacities over 600 tons. Fall protection is a very important aspect of our rigging business as we supply harnesses, lanyards, lifelines and all types of tie-off hardware and shock absorbers for all applications.


This job is a temp or evaluation to permanent position. You will be employed through Express Employment Professionals while on assignment with our client. Our client will evaluate you and your performance to determine if they would like you to permanently join their team. The temporary/evaluation period is 720 hours.


 


 


Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Founded in 1983, Express annually employs more than 566,000 people across over 800 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.


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Job Description


BGI Construction is looking to fill the role of an administrative assistant position with experience in the construction industry.


We are looking for someone who can fulfill the following tasks:



  • Sorting mail, answering phones, taking messages and following up with owners and customers


  • Organize meetings, arrange travel, manage records and monitor expenses


  • Responsible for coordinating activities, such as workshops and meetings, off the job site


  • Training and supervising other clerical staff


  • Deadlines are important to this position, so administrative assistants need to be good at prioritizing tasks to make sure that multiple deadlines are met


  • Knowledge of current office practices and software, specifically Microsoft Word, Excel, Adobe Acrobat, Textura, and Quickbooks


  • Essential bookkeeping, invoice contractors and suppliers



Skills:



  1. Keen decision-making skills

  2. Interpersonal communication skills, both written and verbal

  3. They need to be team players


 


Company Description

We believe in hiring exceptional people that will facilitate our experience and growth in the construction industry. Our focus is in the following markets:

1. Healthcare
2. Education
3. Transportation

Sample of current projects:

1. Housing in San Francisco ( Hope 6 - Affordable Housing)
2. Senior Housing in San Francisco (Affordable Housing)
3. Transportation - Transbay
4. Education - K-12


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Job Description


A well-established finance firm near Embarcadero is seeking a high-level Executive Assistant to support a few investment professionals on their team.


Day to day responsibilities will include:



  • Managing multiple calendars

  • Scheduling meetings and appointments, in multiple timezones

  • Coordinating domestic and international travel arrangements, including booking flights, hotels, and ground transportation

  • Processing expense reports

  • Assisting with ad-hoc tasks and project-based work 


The ideal candidate will have 6-8 years of experience as an Executive Assistant, preferably within professional services. Candidates should have exceptional attention to detail, a friendly demeanor, and a collaborative mindset. 


Perks include a competitive base salary, annual bonus, strong benefits package, and the opportunity to work with the best of the best! This role is currently a remote position but will eventually be based in their office. 


Please submit your resume in Word format for immediate consideration!



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Job Description


 


Administrative Opportunity!


Are you interested in working for a company that offers the opportunity for growth and is a great place to work? If so, Please review the details below!!


RESPONSIBILITIES



  • Greets guests and other visitors

  • Manage all inbound / outbound phone calls

  • Assists in general office duties as needed including filing, faxing, and scheduling.

  • Data Entry of invoices

  • Process incoming mail

  • Reconciling accounts(pairing packing slips with bills)

  • Cutting checks with Manager’s direction

  • Managing employee personnel files


QUALIFICATIONS


Must be thorough, detailed, takes initiative, takes accurate notes, assertive, takes direction well, good organization skills, leadership personality, follows procedures. Bilingual Spanish is preferred!


 


Company Description

Partner with PrideStaff where we work for you!

PrideStaff is a national staffing organization with branches across the U.S. and each office locally-owned and plugged into the community. We get to know you and proactively advocate on your behalf with leading employers. Our goal is to see you succeed! We are devoted to executing our mission statement, "Consistently provide client experiences focused on what they value most."


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Job Description


Position Overview:
We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Ops/Systems within Global Patient Safety. The position will be based in Foster City, CA.


Key Responsibilities:
• Interface cross-functionally within the department and external parties to provide information and answer queries.
• Interface with a broad range of internal management and staff in the course of meeting a wide range of administrative needs.
• Attend meetings and accurately take minutes, capturing the essence of the discussion and note action items for follow-up.
• Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition.
• Anticipate and successfully arrange for needed resources in order to meet timelines
• Under manager’s direction, create draft reports, documents, presentations and templates using raw data.
• Coordinate large events which includes the planning, organizing and implementation of a number of event activities.
• Liaise with guests and speakers to assess needs and coordinate, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
• Assist with facilities space planning or office set-up.
• Assist in the orientation and onboarding of new staff.
• Act as a resource to other administrative assistants and cover if he/she is out of the office.
• Maintain manager’s calendar to schedule meetings; proactively reconcile scheduling conflicts; coordinate materials, equipment, and catering for conference room meetings; and distribute materials and welcome/escort guests.
• Coordinate travel arrangements for manager and other team members as necessary and prepare Concur travel and expense reports as needed.
• Manage contracts processing, including facilitating vendor contracts and forms, purchase orders and invoices .
• Assist with facilitation of the procurement of supplies for the department

Minimum Qualifications:
Knowledge, Skills and Abilities:
• Demonstrate effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills of technical documents
• Demonstrate high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
• Work under minimal supervision; proactive and anticipate future department needs and prepare accordingly
Specific Education and Experience Requirements
• Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
• Associates Degree or higher preferred



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Job Description


 


ADMINISTRATIVE ASSISTANT / CLIENT SERVICES ASSISTANT (SAN RAFAEL, CA)


OVERVIEW:


The Administrative Assistant provides a variety of complex administrative support duties for programs, Senior Management and other staff as assigned. Many of the duties include call and email screening; maintaining calendars; scheduling; correspondence; typing; data entry, research and analysis, record keeping, filing, and document preparation.


The Administrative Assistant also maintains a schedule of administrative deadlines; ensuring that office systems and procedures are in place and functioning at optimum levels; identifies and suggests improvements; maintains filing areas, shared work and storage areas; serves as receptionist; intake/registration, maintains staffing continuity at front desk.


KEY RESPONSIBILITIES:


Program Intake Responsibilities: Schedules client appointments and directs calls throughout the agency. Makes follow-up calls for providers; calls to confirm "next day's appointments". Greets and provides customer service to patients, guests, clients, and vendors. Communicates clearly on the phone and accurately takes and delivers messages.


Documentation Responsibilities: Performs general administrative tasks; filing, organizing, data entry and billing. Assists in maintaining appointment system (Outlook) or other assigned system. Processes patient/client data entry for company various electronic systems in accordance with guidelines established by Center Point to satisfy internal and external evaluating requirements.


Administrative Responsibilities: Manages receipt and routing of agency mail (incoming and outgoing). Assists and directs callers and visitors to appropriate employees and departments. Ability to operate a single or multiple position telephone switchboard. Is able to work in a team-oriented environment. Orientation, training and supervision of volunteers on certain front desk responsibilities may be assigned.


And, other duties as assigned.


EDUCATION AND KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS:


Required Qualifications:


· Prior experience in front desk reception, administrative and/or customer service


· Commitment to working with diverse communities, including communities of color, homelessness, and users of illegal substances, ex-offenders, and persons with mental health concerns.


· Exhibits a professional demeanor, and can discreetly handle sensitive and confidential information and ability to work under pressure


· Strong organizational, interpersonal, listening, speaking and written communication skills


· Ability to assist callers and visitors in an approachable and welcoming manner


· Ability to work effectively with all levels and types of employees, management, clients and guests


· Ability to work cooperatively and effectively as part of a team


· Ability to multi-task and work well independently and under pressure in a fast-paced environment; detail-oriented


· Strong proficiency with Microsoft Office applications(Excel, Outlook and Word), specifically Word Outlook and internet applications


· Knowledge of HIPAA regulations


· Excellent attention to detail, ability to work independently and strong organizational skills


· High School Diploma or GED equivalent


· Must possess a valid California Driver's license.


Desired Qualifications:


· Substance abuse facility experience


· 2 years experience working in a medical front office setting, preferably in a Social or Human Services Organization


· Familiarity with other community agencies in the Bay Area to make appropriate referrals


· Understanding of addiction, criminal, and homelessness issues and ability to provide non-judgmental, client-centered services


 


 


 


 


Company Description

Center Point’s mission is to provide comprehensive social, educational, vocational, medical, psychological, housing and rehabilitation services to combat social problems such as substance abuse, poverty, unemployment and homelessness.

Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.


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