Jobs near Redwood City, CA

“All Jobs” Redwood City, CA
Jobs near Redwood City, CA “All Jobs” Redwood City, CA

Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support the Executive Director of our organization. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Executive Director, Board of Directors, Chief Operating Officer and occasionally other senior staff members of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Director Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule meetings and manage an active calendar of appointments.

  • Manage executive expenses and reporting.

  • Compose and prepare correspondence.

  • Arrange travel plans and compiling travel-related materials.

  • Plan, coordinate and ensure the ED’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the ED, with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Serve as a sounding board and assist ED with the appropriate course of action, referral or response.

  • Provide a bridge for smooth communication between the ED’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately. Act as a “barometer,” have a sense of issues taking place in the environment and keeping the ED updated.

  • Manage a variety of special projects for the ED, some of which may have an organizational impact.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Board of Directors Support


  • Produce, coordinate and distribute materials for the Board of Directors’ meetings as well as Board committee/task force meetings.

  • Coordinate meeting agendas, track attendance, and take minutes of board meetings.

  • Maintain SF-Marin Food Bank corporation records: by-laws, amendments, and resolutions.

  • Provide administrative support to Board chairperson, committee chairs and Board members working on special projects.

  • Coordinate flow of information and documents between the Board, ED, and other staff members.

  • Provide staff support for Board’s Governance Committee.

Chief Operating Officer Support


  • Schedule meetings, prepare materials and ensure apporpriate follow-up; plan meetings and small conferences, including arranging for food ; and prepare expense reports, as needed.

  • Take notes at weekly Programs & Operations meetings, monthly Manager’s meetings.

  • Research and analyze information and make recommendations on special projects.

  • Arrange travel plans and compiling travel-related materials.

Organizational Support


  • Cover lunch and rest breaks at the reception desk as requested.

  • Set-up for Board/Officer-level meetings including room arrangement, video conferencing, materials preparation and food and beverage.

  • Schedule organization-wide meetings such as work planning, Town Halls and Community Catch-Ups

  • Post office runs for key mailings

  • Other duties, as assigned

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knoweldge and demonstrated proficiency in MS office, spreadsheet programs, database management and internet research.

  • Knowledge of non-profit opearations.

    experience required:

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

CERTIFICATES, LICENSES, REGISTRATIONS:


  • Valid driver’s license required.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

(The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

ENVIRONMENT: Standard office with occasional travel to program sites

FINGER DEXTERITY: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: NOT APPLICABLE.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of complex intellectual and practical problems.

MATHEMATICS ABILITY: Ability to perform advanced math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Fluency in Cantonese and/or Spanish a plus.

SALARY: Competitive pay based on qualifications and experience

BENEFITS: Medical, dental, life, long-term disability, and 403(b) retirement plan with employer base and matching contribution. Generous holidays, vacation, and sick time.

The San Francisco-Marin Food Bank is an Equal Opportunity Employer.


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Are you a skilled Executive Assistant who believes in lending your skills to end hunger? If so, consider being an Executive Assistant for the San Francisco Marin Food Bank.

The SF Marin Food Bank is comprised of a dedicated team of approximately 150 staff working collaboratively to provide close to 50 million pounds of food to over 210,000 people in the Bay Area – a region where 1 in 4 people are at risk of hunger. We are currently looking for an Executive Assistant to help support our VP of Development and the Development Department. See job description below and apply today if you would like to join us in our mission to end hunger.

POSITION PURPOSE

To provide confidential executive administrative support to the Vice President of Development and other teams in the Development department of the SF-Marin Food Bank.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Executive Development Support

Using discretion and confidentiality, complete a wide variety of administrative tasks including the following:


  • Schedule internal and external donor meetings and manage an active calendar of appointments.

  • Produce proposals and materials for donor meetings and solicitations.

  • Produce, coordinate and distribute materials, and set up AV for the Board Development Committee meetings, and as needed for standing department meetings.

  • Coordinate meeting invitations, RSVPs, agendas, track attendance, and take minutes.

  • Provide administrative support as needed for Board fundraising activities.

  • Arrange travel plans and compile travel-related materials.

  • Plan, coordinate and ensure the VP’s schedule is followed and respected. Provide “gatekeeper” and “gateway” role.

  • Communicate directly and on behalf of the VP with Board members, donors, staff and others.

  • Research, prioritize and follow-up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Serve as a sounding board and assist VP with the appropriate course of action, referral or response.

  • Manage executive expenses and reporting.

  • Proof drafts of correspondence and various communication documents, and compile feedback from various stakeholders on projects.

  • Work closely and effectively with the VP to keep him/her well informed of upcoming commitments and responsibilities and following-up appropriately.

  • Prioritize conflicting needs and be flexible when priorities shift; handle matters expeditiously and proactively, and follow through on all projects in timely manner.

Ongoing Special Projects


  • Complete development monthly expense reconciliations.

  • Provide budget-related administrative support.

  • Manage various team-specific research, information gathering and data tracking assignments.

  • Create templates for department-wide retreats and projects such as workplan and budget templates.

  • Enter donor information and correspondence in Raiser Edge and manage VP’s upcoming Raiser’s Edge actions and tasks.

  • Maintain the departmentnetwork drive ensuring order and effective archiving.

  • Coordinate with Facilities on stationery, printers and printing supplies.

  • Coordinate with the IT Helpdesk for the VP and other Development staff members as needed

Department Wide Support


  • Manage department subscriptions and memberships.

  • Provide department-wide support as needed.

Organizational Support


  • Act as back-up to the Executive Assistant of the Executive Director as required.

  • Cover lunch and rest breaks at the reception desk as requested.

  • Other duties, as assigned

Leadership


  • Exemplify at all times professionalism and courtesey to all internal and external stakeholders of the Development department and the San Francisco- Marin Food Bank.

QUALIFICATIONS


  • Bachelor’s degree in related field or equivalent experience.

  • Working knowledge and demonstrated proficiency in MS office, spreadsheet programs, virtual meeting set-up, database management and internet research.

  • Knowledge of non-profit operations.

  • Previous administrative work experience; non-profit organization a plus.

  • Ability to handle highly sensitive material and information with discretion and confidentiality.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Strong interpersonal and verbal communication skills.

  • Strong analytical skills.

  • Ability to work independently with minimal supervision.

  • Ability to work and interact well with individuals (staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse environment.

  • Demonstrated excellent writing skills. Ability to write a variety of materials to different audiences.

  • Available to attend occasional evening meetings and events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Environment: Standard office

finger dexterity: Requires typing on standard computer.

TALKING: Ability to speak on phone and face to face.

HEARING: Able to hear average or normal conversations and receive ordinary information.

REPETITIVE MOTIONS: Frequent and regular movements using the wrists, hands, and fingers.

AVERAGE VISUAL ABILITIES: Average, ordinary, visual acuity necessary to view computer screens and documents.

PHYSICAL STRENGTH: Light work; requiring stooping and exerting less than 50 lbs. of force for filing.

COMMUNICATION AND COGNITIVE REQUIREMENTS

REASONING ABILITY: Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to interpret instructions.

MATHEMATICS ABILITY: Ability to perform basic math skills, use decimals to compute ratios and percentages, and to draw and interpret graphs.

LANGUAGE ABILITY: Fluency in English. Demonstrated excellence in writing and editing.


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For over 51 years, Action Day/Primary Plus Schools have proven to be steadfast leaders in the Bay Area's childcare industry. We pride ourselves on providing each child with quality care rooted in dedication and enthusiasm for their individual growth and development. We recognize the essential foundation of any school is its staff. To accommodate our thriving centers, we are seeking creative, positive, nurturing individuals to uphold our reputation of excellence. Join our team!

Available Positions: Preschool Office Administrator

Job duties include but are not limited to: supporting the school director and assistant director, supervising, coaching, and supporting the staff, offering premium customer service for the parents/families, taking part in enrollment/tours, and other office administration responsibilities.

Qualifications:

B.A. or A.A. Degree

12 ECE Units Required

2-3 years of teaching experience required

2 years of administrative experience preferred

Must take initiative and have a "take charge" attitude in a fast-paced environment

Be able to multi-task

Communicate effectively with emotional intelligence

Benefits Options Include:

-Medical, Dental, Vision, FSA, Long Term Disability, Life Insurance, 401K

-Childcare Benefits -- At ADPP, it is our goal to enrich the lives of both you and your children!

If you meet the above qualifications, please respond to this ad with your resume or call Britney for more information at 408-985-5998.

We look forward to hearing from you!

10 locations in Santa Clara County

For additional information about Action Day Primary Plus, please visit us online!

Keywords: Preschool, Infant, Daycare, Director, Assistant Director, Childcare, Teacher, Caregiver


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We’re Psoas Massage + Bodywork and we’re looking for a detail-oriented, extremely organized -- yet approachable and warm -- office administrator. This position is ideal for someone who enjoys both creating a welcoming client experience as well as being able to take on independent projects and delving deeper into back-of-the-house business strategies.

Our ideal candidate will have a combination of entrepreneurial tenacity, enthusiasm, a high-level work ethic, and is looking to make a long-term commitment.

Does this describe you, and do you want to join a 14-year old family-style business that’s committed to health and wellness?

If so, don’t forget to follow application directions at the end of this post.

We are a Sports and Clinical Massage practice looking for an exceptional administrative candidate who will also work as a Front Desk Specialist. Candidates must have great writing and communications skills and strengths in strategic and critical thinking. We’d also love to hear from you if you have experience in system analysis, graphic design, marketing, sales, web development, and/or IT troubleshooting.

Main Duties:

• Communicate with clients by phone/email in an educated and friendly manner – (we will train and educate

you about our massage modalities)

• Taking ownership of and juggling any number of projects at once

• Provide support to General Manager and across multiple teams, including Client Success and Marketing,

Communications, Human Resources, and Project Management

• Troubleshoot and improve IT systems

• Support website maintenance

• Troubleshooting and solving client challenges

• Move between working the front desk, taking intake calls, admin tasks, and ongoing and urgent projects

• Greet clients and schedule appointments

• Help maintain office (i.e. cleaning, watering plants, helping therapists as needed)

About you:

• Believe in the benefits of bodywork and its potential to influence overall health

• Can work independently to execute on projects and adhere to deadlines AND can work collaboratively to get

stuff done

• You’re an excellent writer with sophisticated communication skills

• Have excellent organizational skills and an eye for detail

• You love searching for solutions, delving deep into analysis and research

• You are always on time

• Minimum 1 year experience in an administrative role, plus minimum 1 year experience at front desk OR at

least 2 years as office administrator

• Computer savvy with solid Excel and typing skills

• Good attitude that compliments a healing environment

• Health should be a priority as that is what our business is about

• Ability to maintain focus in busy service environment

• Motivated to learn new systems quickly

• Outstanding communication skills – both verbal and written; including maintaining sophisticated intra-clinic

relations

Bonus Qualifications:

• Experience with scheduling/POS software like Millennium/Meevo

• Experience in a health-related field – i.e. massage, fitness, personal training gym, physical therapy,

chiropractic office, etc.

• High level office software experience in one or more of the following: Constant Contact, WordPress, Excel,

Illustrator, social media platforms

• Payroll and/or Human Resources experience

• Writing experience, with writing samples

• Management experience

Schedule:

• 32-40 hours, 4 weekdays and at least 1 weekend day.

• AM or PM shift available

Compensation/Benefits:

• Salary dependent on experience of the applicant

• Monthly bodywork (massage and/or chiropractic) sessions

• Catered food twice weekly

• One week paid vacation

• Health insurance after 90 days

• Optional commuter pre-tax benefits

• Optional retirement account

• Optional city-wide gym membership

• Other non-financial benefits are working in a positive, nurturing environment, and belonging to a team that

strives to be the best in the industry

Thank you, and we look forward to hearing from you.


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Executive Assistant

P. Harrell Wines is a growing local wine business and the founder is looking for an assistant to stabilize her day-to-day and facilitate smoother follow-through on everything from responding to vendors and team members to helping with personal side-projects.

WHO ARE YOU: You’re an organized and detail oriented person who focuses on ensuring nothing falls through the cracks. You communicate clearly, early, and often. You have strong abilities with calendar management, following up on tasks and have strong organization skills.  You aren’t afraid to ask questions. You pride yourself on your adaptability to changing demands and you are clear about expectations with your boss. In essence, you are ready to take ownership of helping the head of a growing company manage her business and her life.

JOB RESPONSIBILITIES:

 Collaborate closely with founder to complete her daily, weekly, and monthly tasks

 Manage personal and business email accounts, send out daily responses, and keep everyone updated on necessary changes

 Support founder in creation and completion of her to-do lists. Keep track of any emails and documents that alter this list for easy reference

 Maintain smooth communication lines with owner, team members, vendors & clients

 Assist with managing the wine club until a wine club manager is hired

 Help the founder as she develops new business opportunities, keeping track of outreach and responses

 Facilitate prioritization and check-ins about side projects with an eye towards maintaining a realistic calendar that is achievable

REQUIRED SKILLS

 Adaptable to new projects and expectations

 Detail oriented approach to scheduling and communication

 Strong communication skills

 Cool head under pressure

 Willingness to ask questions and own mistakes

 Ready to communicate assertively with owner as necessary

PREFERRED SKILLS

 Computer savvy

 Energetic go-getter

REQUIRED EXPERIENCE

 1-3 years experience as administative or executive assistant

 Background in coordination, communication, and admin support

    BA preferred

Some evenings and weekend may be required, virtually, to assist with events.


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Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.

DUTIES

Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.

EDUCATION AND EXPERIENCE

• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.

SKILLS AND COMPETENCIES

• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month

ABOUT THE AGENCY

Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.


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Job Description


Administrative Assistant/Executive Assistant
Location: Stanford, CA
Type/Hours: Contract
Job ID: JPC-195

Tekberry is looking for a highly qualified and motivated Administrative Associate to work on-site with our client, a world-class university in Palo Alto, CA.

This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.

Job Description:
Liaise with faculty, staff, senior leadership and other constituents by serving as the primary representative and first point of contact for faculty members and on behalf of the Division.
Responsible for managing information flow in a timely and accurate manner.
Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with managing calendars, scheduling, making travel arrangements, monitoring & documenting daily expenses and preparing weekly, monthly, or quarterly reports.
Responsible for formatting and presenting information for internal and external communication memos, emails, presentations, reports aligning with internal standards & practices.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with Division, Department, and University and sponsor policies.
Assist with the facilitation and organization of national & international meetings, symposia, and conferences including coordinating logistics and reservations, managing registration, developing and managing budget(s), processing POs, invoices, and other forms of payment. Recommend & engage with vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies
Maintain office supplies and equipment; obtain vendor quotations and contracts, as needed. Coordinate office moves.
May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

Qualifications:
High school diploma and three years of administrative experience, or combination of education and relevant experience.
Strong MS Office skills (Word, Excel, PowerPoint and Outlook).
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.



Company Description

Tekberry has over 25 years of experience working with clients from Fortune 500 companies down to small and medium sized companies. Our job is to develop a partnership with clients and with our talent to ensure that we best match opportunities with our talent pool. But we don’t just match for job specifications, we match people to the work culture, too.


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Job Description


Looking to find a position that provides training and employee development? Have amazing communication and people skills that you want to use on the job?? Then this job could be YOURS!! Highly reputable Bay Area commercial property development and management company is looking to add to their Oakland team. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, full medical benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position provides promotion to the next level of an Assistant Manager.


Responsibilities:



  • Answering phones and greeting incoming guests or tenants

  • Maintaining all files for tenants

  • Gathering certificates of insurance and business licenses

  • Managing expiration dates for both certificates and license

  • Dispatching maintenance for tenant requests

  • Communicating with vendors and contractors

  • Maintaining vendor files

  • Receiving and coding incoming accounts payable

  • Scheduling meetings for Manager

  • Coordinating tenant appreciation days

  • Preparing correspondence and reports for Manager

  • Communicating with tenants about external improvements or cleaning schedules

  • Resolving customer/tenant questions or concerns


Desired Skills:



  • Ability to work well with others

  • Ability to prioritize

  • Detailed


Required Skills:



  • BA or BS degree

  • Intermediate MS Office skills

  • 2+ year of office experience

  • Strong people and customer service skills

  • Commercial Property Management Experience a Plus



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Job Description


 



  • Working in a fast paced/high energy environment and have the ability to multi-task and meet strict deadlines.

  • The candidate will accomplish all tasks with poise, professionalism and a positive attitude.

  • Interfacing with internal and external clients as well as Senior Management within the organization.

  • Demonstrating confidence in communicating and working with team members, including team members in various locations.

  • Complex calendaring and domestic and international travel arrangements experience a needed. Scheduling reoccurring meetings, 1:1s and staff meetings, interviews for key individuals.

  • On-boarding new employees and contractors (sets up network access, ordering equipment, etc.).

  • Preparing and submits expense reports and invoices in a timely manner.Team building/ event planning (identifying offsite and onsite venues, contract negotiation, logistics, catering, etc.).

  • Creating, editing and compiling diverse administrative assignments, Power Point presentations, and other related materials, including highly sensitive and confidential information.


Company Description

At Pyramid Consulting, Inc. We Find Hidden Talent. Pyramid Consulting provides rewarding career opportunities for Business Professionals and enables our Clients to compete and win in today’s technology-driven global markets. Founded in 1996 and headquartered in Atlanta, GA, Pyramid supports our Client partners around the world, including the United States, Canada, United Kingdom*, European Union* and India* through a combination of local offices and global delivery.


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Job Description


Do you enjoy being the go-to person?


Do you have a sixth sense in taking the initiative to help others or to get a job done?


Do you enjoy working with numbers?


Do you enjoy being the first person a client sees upon entering the front door?


Are you great at research and following-up on work status?


If you enjoy doing all the above while supporting others and providing great customer support, please review the job summary below and apply for this position!


 


Administrative Assistant Customer Service Job Summary


The Administrative Assistant Customer Service performs various office administrative and clerical duties while supporting multiple departments and providing great customer service. Job duties include welcoming and greeting guests, office equipment management and maintenance, office supplies and inventory procurement, support to the Accounting and Customer Service departments, conference room calendar, office event coordinator, receiving and sending mail and packages, handling mail, answering phones, filing, and miscellaneous tasks and special projects as needed. Present a professional and friendly interface with clients and other departments, on the phone, by e-mail or in person.


Responsibilities


Reception


· Maintain Company’s personal relationship with our customers, visually and verbally, by cordially greeting and directing visitors


· Operate telephone console to receive and correctly route incoming calls.


· Receive and distribute mail, messenger packages, and courier deliveries


· Prepare mail, packages and courier deliveries for pick up


· Maintain a neat and pleasant presentation of the front lobby and customer lounge areas


· Maintain shipping, visitor and other logs as necessary


· Make pre-authorized travel arrangements for employees


· Plan special occasion events as needed


· Great organizational skills


 


Office Supplies, Inventory and Equipment Management


· Maintain all office equipment contracts and maintenance agreements


· Contact equipment vendors as maintenance visits are required


· Order office supplies and shipping/packing items as needed


 


Accounts Payable Support


· Collate/process daily timesheets and perform other tasks


· Receive PO’s for supplies and inventories as needed


· Match PO’s with invoices before entering into the system


· Reconcile processed work by verifying entries and comparing system reports to balances


 


Customer Service Support


· System entries to manage customer orders, keep jobs updated and generally maintain customers' accounts


· May coordinate and track shipments, inform customers of delivery ETA, proactively solving delivery problems


· Interact with outside Sales Brokers, Sales Representatives, Production, Shipping, Accounting and other personnel as needed


· Sales Representative administrative support


 


Qualifications


High School diploma or GED equivalent with two to four years related experience and / or training


Skills Required


Language Skills


· Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals


· Ability to write routine reports and correspondence


· Ability to speak effectively to customers and employees


Computer Skills


· Experience filling out and working with air bills and postage machines


· Good working knowledge of Microsoft Word, Excel, Access and Outlook


· Prior working knowledge of Hagen Business System is a plus


 


 


Company Description

Founded in 1980, Everett is a leading producer of innovative, folding-carton packaging solutions, designed and manufactured in Northern California. Our employees produce environmentally friendly packaging in partnership with startups and Fortune 500 companies around the globe in the food and beverage, health and beauty, pharmaceutical and medical, and technology and software sectors, among other industries. From structural design to manufacturing, shipping, and logistics, Everett has the tools it takes to create award-winning customized packaging solutions.


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Job Description


SUMMARY


The Lawyer Referral and Information Service (LRIS) of the Bar Association of San Francisco is a resource for the community by helping those in need of legal services to connect with a vast network of over 250 legal resources in the City, and or be referred for a consultation with an attorney vetted for their experience and competence.



GENERAL SCOPE


The Legal Interviewer conducts interviews of clients in need of legal assistance by telephone, identifies and classifies legal issues, and refers callers with legal matters to attorneys appropriately screened and qualified to assist. This role also responds to and supports clients who have submitted requests for legal assistance online. The legal interviewer screens clients for eligibility for “low fee” or pro bono (free) legal assistance programs, coordinates appointments with attorneys, and summarizes clients’ legal issues via computerized intake forms. The role also makes referrals to appropriate social service or governmental agencies, as may be applicable.



WHY SHOULD SOMEONE APPLY FOR THIS ROLE?


This role is an excellent opportunity to see the law in action, in helping those in the most need of legal support in the San Francisco community. It is based at BASF’s downtown office in the Financial District, and works alongside many of the different departments of BASF/JDC. The ideal candidate will be passionate about social justice, dedicated to being a positive link for those seeking legal assistance, and genuinely service-oriented.



QUALIFICATIONS:


Qualifications include a Bachelor’s Degree in a related field or an equivalent combination of relevant education, training and expertise sufficient to perform the essential duties of the position. In addition, qualified candidates will have a demonstrated commitment to social justice. Experience working with low-income communities, and fluency in Mandarin/Cantonese preferred.


 


Company Description

We provide customized services through our IT/Engineering, Accounting/Finance, and Operations Administration, to ensure the results you require!

Benefits:
Holiday Pay
Sick Pay
Bonus Pay
Medical Pay
Dental
Vision
Life Insurance
Direct Deposit

Offering a competitive salary + bonus and comprehensive benefits, including medical and dental insurance.


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Job Description


We are seeking an Admin Assistant to become an integral part of our team! New Image Landscape is growing rapidly in all of our six Northern California locations and is currently looking to hire for an entry level/college graduate position for our Fremont Headquarters. New Image is a great company to work since it started in 1996 and continues to provide opportunities to be well paid with great advancement potential in all our locations. Healthcare benefits and performance based incentives are available with this exciting young leader in Commercial Landscape Management.


Join a rapidly growing green industry company where new positions and opportunities are opening up with excellent potential for career advancement. We offer an extensive hands-on training program to prepare you for a career in project management . No experience necessary, we are looking for enthusiastic people to join our energetic team so as to accommodate our expansion and new growth all over the San Francisco Bay Area and Northern California.


Qualifications:



  • High School / College Diploma

  • Detail Oriented/Stong Communication

  • Proficient in Microsoft Office/Computer Skills


 


  • BIG PLUS: Spanish Language / Bilingual


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Job Description


We are seeking an administrative assistant for our dental practice in SOMA. We are a boutique practice that provides excellent dentistry and great customer service to our patients. We are looking for a candidate who is friendly, detail oriented and is ready to grow with our wonderful team. This position can be a full or part time. We offer a competitive compensation with a full benefit package.


 



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A fantastic career opportunity for Assistant Manager of Nursing Administration is now available with a reputable hospital in coastal yet progressive and bustling Silicon Valley of California. The hospital is an exceptional acute care hospital and medical center that serves the community and surrounding areas for the past 80 years.

The Clinical RN House Supervisor will work in a thriving community hospital that is proud to offer the high-tech advantages of a big-city hospital and the personalized care of a hometown provider. The Assistant Manager of Nursing Administration will work in a work environment that embraces family atmosphere and open door policy.

Under the direction of the Nurse Director of Acute Care Services, the Clinical Nurse Supervisor will be responsible to direct daily operations, resources, and customer satisfaction along with process and performance improvement. This includes, but is not limited to, the oversight of clinical practice, staffing, supply chain and budget, employee relations, performance management, and performance evaluations, staff education, internal and external regulatory and survey requirements. Above all, the Assistant Hospital RN Manager will be responsible for the most effective use of material, personnel and resources to produce high quality, positive outcomes and value based patient care in a team focused environment.

The Assistant Manager of Nursing Administration is a hospital leader who empowers teams to embrace and implement change that will improve the clinical, operational, and financial performance.  The Nursing House Supervisor will manage patient throughput on assigned shift while collaborating with physicians, charge nurses and clinical managers to determine appropriate patient placement.  The Assistant Manager of Nursing Operations will interface with the public for patient and family concerns and may be required to float between campuses. 


The Clinical Nurse Coordinator will provide supervisory direction for the development and evaluation of all nursing personnel, while maintaining operational aspects of the patient care unit in collaboration with support services. The Clinical Nurse House Supervisor will contribute to nursing and the hospital through support of philosophy and objectives, educational and research efforts.

The Assistant Manager of Nursing Administration will assist the Nurse Director of Acute Care Services in assuring that HCAHPS, patient, employee, and physician satisfaction scores are in acceptable ranges. The Clinical Nurse Coordinator will be accountable for assuring all nursing staff are following the National Patient Safety Goals and Core Measure Initiatives without fail in the department.

The hospital is financially stable and is in the process of expanding its services by building new tower. The hospital will offer competitive salary rate with comprehensive benefits packages. Join now!


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Job Description


A Global Leader in all things sales, marketing, and technology consulting is looking for a warm, engaging Administrative Assistant to work out of their office based in South San Francisco. This opportunity is a great chance to join a highly collaborative and positive company culture and work with an outgoing team. You’ll be able to experience a well-established workplace and enjoy longevity and room for growth within the role. Our ideal candidate is positive, hardworking, and eager to help out and learn.


 


What you’ll do:


· Provide administrative support to a group of consultants, including scheduling and email/phone correspondence


· Prepare travel itineraries and meeting coordination


· Interface with clients and vendors


· Prepare and submit expense records and client documents


· Provide back-up to front desk reception


· Assist with marketing and research projects, as well as ad hoc event planning


 


What we’re looking for:


· 1+ years of experience in administrative support, with a demonstrated background in client-facing communications and customer service


· Excellent communication skills and a professional, collaborative style of working


· Bachelor’s degree preferred


· Proficiency in MS Office required; knowledge of SAP and/or Concur preferred


· Ability to independently manage projects and deadlines


· Exceptional organizational skills and attention to detail


· Reliable and punctual presence


 


Please submit your resume for consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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Job Description

Title : Executive Administrative Assistant II
Location : Union City, CA
Duration : 3 months
Compensation : $25.00 to $30.00 hourly part time (25 hours/week)
Work Requirements : US Citizen, GC Holders or Authorized to Work in the US

Overview:
TekPartners has some of the most sought after Information Technology positions available.  As a reputable company in the IT staffing industry, you can trust us to place you in the right position. We currently have an opportunity for a Executive Administrative Assistant II.

Qualifications:

Excellent interpersonal and customer service skills with the ability to handle difficult situations with diplomacy and tact 
Superior organizational, multi-tasking, and time management skills, with exceptional attention to detail 
Strong critical thinking, problem solving and researching skills.
Must be able to anticipate issues and identify resolutions in a timely manner Exercises sound judgment when analyzing situations or resolving issues Advanced knowledge in Microsoft Office applications to include: Word, Excel, Outlook, and PowerPoint Excellent presentation, written, and verbal communication skills
Demonstrated ability to develop strong relationships and work collaboratively with all levels of individuals inside and outside of the organization
Ability to work independently and in a team environment Must be able to represent the organization with a high degree of professionalism
Ability to use excellent judgment in order to adjust priorities and be highly adaptable to change as needed in a fast-paced environment Highly dependable and proactive

 

Our benefits package includes:

Comprehensive  Medical Benefits
Competitive Pay, 401K
Retirement Plan
And Much More

 

About TekPartners:
TekPartners is one of the fastest growing private staffing firms in the United States. We are a premier provider of highly qualified IT talent, Workforce Solutions and Business Intelligence Solutions to many enterprise organizations across the nation. As experts in the industry, our team continues to match proven talent to the right job opportunity every day. 
TekPartners is an Equal Opportunity Employer.

Company Description

TekPartners has been a trusted and proven technology solutions firm for 17 years. As an information technology partner we offer our clients proven talent through professional staffing, managed services, and IT project solutions. We understand and value the unique needs of the industry and always strive to stay above the curve. The company was founded on the following core values: Be the Best, Understand the Urgency, Never Ever Give Up, Have the Courage to Excel, and Make a Contribution. We take pride in our business model and strive to create a positive workplace environment through an exemplary culture. TekPartners continues to grow and expand with office locations in Fort Lauderdale, Miami, Orlando, Charlotte, and Milwaukee. Learn more at www.tekpartners.com.


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Job Description


 Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.


Responsibilities:


Manage incoming and outgoing correspondence, including billing and bill payment.


Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.


Open and maintain client files and information databases.


Handle interface with vendors and manage office supplies.


Meet and communicate with clients and client advisors and assist with trust funding.


Handle court and county recorder filings.


Qualifications:


2-4 years of experience in all aspects of office administration and document production.


Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.


 



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Job Description


 Administrative Assistant


Computer literate, Word, Excel, Outlook, Internet.  Work with Cash and Daily Cash Reports.  Available for some weekends.


Compensation dependent on previous experience.


Contact Rita Sauter, 408-859-2227



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Job Description


Entry-Level Patient Coordinator Job Summary:
Covelo Group is seeking an Administrative Assistant for a full-time, contract-to-hire position with a major hospital in San Francisco, CA. As a Covelo Practice Coordinator, you can expect competitive weekly pay, comprehensive benefits, and a great opportunity to work in one of the leading medical centers in the country. No prior experience necessary!


  • The Patient Coordinator is primarily responsible for representing the administrative team as the public face of the Practice and works closely with the administrative, clinical, and management teams to support daily operations. They provide support to all functions of the administrative teams including but not limited to CRM messages, telephone encounters, referrals, scanning, filing, authorizations, and billing.

  • In this role, you would be responsible for all routine clerical operations and communications. Our ideal candidate would be sensitive to the needs of patients, staff, and providers at all times while being flexible in dealing with changing priorities and challenging situations. This position requires a commitment to the values of professionalism, respect, integrity, diversity, and excellence as these are integral to the success of our mission.

  • If you want to play a key role in the medical process and if you’re ready to take the next step in your healthcare administration career, working alongside some of the top medical professionals in the state, this could be the opportunity for you!

What we’re looking for:



  • An administrative professional with a strong customer service and clerical background

  • Experience with healthcare processes and terminology a plus, but not required

  • Proficient use of Microsoft Office applications and internet resources

  • Four-year degree or degree in progress is preferred

  • EMR experience a plus!




Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records

Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top California hospital systems such as UCSF Medical Center, Stanford Medical and UCLA Medical Center to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity, that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


 


Position: Executive Administrative Assistant


About Us:


The Greenspan Co./Adjusters International is the leading Public Insurance Adjusting firm with locations in California, and Arizona. We advocate for the insured during times of crisis, navigating them through the complex and tedious insurance claims process. We aim to be the gold standard in customer service, and we’ve helped thousands of residential and commercial clients with their claims for over 70 years.


Job Summary:


We are seeking an Administrative Assistant for our South San Francisco, California office. This role will provide administrative support to the Executive General Adjuster. The Executive Assistant will work closely with not only the General Adjuster and clients, but also the Accounting Team. The ideal candidate for this role should be a go-getter, detail-oriented, organized, and who isn’t afraid to take initiative.


Responsibilities:



  • Generate and send out invoices to clients

  • Generate e-mails and reports

  • Scheduling

  • Deposit checks

  • Collect fee checks

  • Keep up with status of claims and respond to any client questions and/or requests

  • Assist and support adjuster on all inquiries and requests regarding client accounts

  • Assist with edit or write correspondences and presentations on behalf of the adjuster

  • Process credit card payments using Elevon (credit card processing system)

  • Perform other administrative tasks as necessary


Requirements:



  • Bachelor’s degree highly preferred

  • Insurance industry background preferred

  • 2-3 years of administrative experience

  • Must have reliable transportation

  • Must have a self-motivated, go-getter attitude

  • Must be able to work in a team environment

  • Must be able to handle working in a fast paced, high volume background

  • Interpersonal skills with the ability to adapt to different types of personalities

  • Exceptional organization skills with the ability to meet deadlines

  • Professional communication and written skills

  • Proficient in Microsoft Suite


Qualifications:



  • High School degree or equivalent

  • Ability to follow and comprehend detailed instructions

  • Strong attention to detail

  • Strong computer literacy/internet acumen. Intermediate experience of Microsoft Office products such as Excel, Word, and Outlook.

  • Professional and effective communication skills


Working Environment:


  • Local office, sitting and typing at computer desk for at least 8 hours per day

Compensation


  • $25/hr

Company Offered Benefits:



  • Health, Dental, Vision Coverage, LTD Coverage

  • 401K

  • ESOP


Find out how you can become a dynamic part of our growing team and employee owned company.


Link(s) to apply: https://j.brt.mv/ATS/jb.do?reqGK=27374466



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Job Description


Primary Responsibilities include but are not limited to:
Working in a fast paced/high energy environment and have the ability to multi-task and meet strict deadlines.
The candidate will accomplish all tasks with poise, professionalism and a positive attitude. Interfacing with internal and external clients as well as Senior Management within the organization. Demonstrating confidence in communicating and working with team members, including team members in various locations.
Job Responsibilities


  • Complex calendaring and domestic and international travel arrangements experience a needed.

  • Scheduling reoccurring meetings, 1:1s and staff meetings, interviews for key individuals.

  • On-boarding new employees and contractors (sets up network access, ordering equipment, etc.).

  • Preparing and submits expense reports and invoices in a timely manner.

  • Team building/ event planning (identifying offsite and onsite venues, contract negotiation, logistics, catering, etc.).

  • Creating, editing and compiling diverse administrative assignments, Power Point presentations, and other related materials, including highly sensitive and confidential information.


Company Description

About Global Technical Talent:
GTT is a 100% owned subsidiary of Chenega Corporation, a Native American Corporation performing on 250+ federal projects and 100+ commercial projects with over 5,800 US employees and 1 Billion in annual Revenue. GTT is a leading national staffing agency focused on IT talent; with clients nationwide and a technology-driven recruiting infrastructure.

WHY GTT:
Flexible work-life Balance, GTT’s exceptional employee driven culture. 1⁄2 day on Friday during summer, few days remote option.
Excellent base salary, One of industries TOP commission structure, three-week vacation.
State of the art Recruiting Infrastructure, AI driven ATS, 9 Million Unique Talent profile, 90+ highly experience Talent advocated.
Parent Company: 5600+ employee organization, over 900m in annual revenues across a variety of industries. Native American Company (8a ANC corporation)/ Minority Owned Benefits:
20 years of referenceable past performance with fortune 500 clients
Our long-term clients include some of national larges companies such as Goldman Sachs, TD Bank, UBS, Thomson Reuters, BOSE, TJX, Partners Healthcare, Fidelity, Amazon/Audible, LYFT, Eversource, PG&E, Abbot and more.


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Job Description


A Leading Non-profit Organization in Palo Alto is seeking an Administrative Assistant to support their Communications Manager! In this role, you will assist with the planning and execution of all communication related projects. Responsibilities include writing bios, editing and updating the company website, and drafting important emails. We are looking for a highly engaged, organized candidate who has strong writing and editing skills and a sharp eye for design.


 


This is a part-time contract role with the potential to extend to full-time hours with the right candidate.


 


Qualifications: 



  • Bachelor’s degree preferred

  • Previous administrative and/or relevant communication experience

  • Skilled in MS Suite

  • Previous experience with Wordpress

  • Excellent written and verbal communication skills

  • Keen sense of urgency; ability to meet strict deadlines

  • Comfortable writing/editing important communication material

  • Organized, detail-driven, and resourceful style of working


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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Job Description


A prominent educational institution located in Palo Alto is seeking an Administrative Assistant to join their team on a contract basis. In this role, you will provide top-notch administrative support and oversee daily office operations. This is an amazing opportunity for an experienced administrative professional who is extremely organized, attentive to detail, and collaborative.


 


Responsibilities:



  • Answer phone calls and respond to emails on behalf of facility, serving as a resource

  • Manage calendars and scheduling for team meetings, events, etc.

  • Oversee office supplies and equipment; obtain vendor quotes as needed

  • Ship, track, and receive all incoming and outgoing mail and packages

  • Act as first point of contact for maintenance, health and safety, and other facility concerns within the department

  • Proof read and format important documents, PowerPoint presentations, articles, and conference pamphlets

  • Collaborate with other admins to manage office support


 


Qualifications:



  • High school diploma and at least 3+ years of administrative experience or combination of education and relevant experience required

  • Prior experience with high volume scheduling

  • Ability to effectively communicate and partner with all levels of the organization

  • Proactive with the ability to prioritize workload efficiently

  • Strong technical skills; prior experience using office software and email applications

  • Professional, friendly demeanor; customer service oriented

  • Strong multi-tasking, time-management, and organization skills

  • Excellent written and verbal communication skills


 


Please submit your most current resume for consideration.


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.


 


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


 


130281


Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.


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Job Description


Entry-Level Patient Coordinator Job Summary:
Covelo Group is seeking an Administrative Assistant for a full-time, contract-to-hire position with a major hospital in San Francisco, CA. As a Covelo Practice Coordinator, you can expect competitive weekly pay, comprehensive benefits, and a great opportunity to work in one of the leading medical centers in the country. No prior experience necessary!


  • The Patient Coordinator is primarily responsible for representing the administrative team as the public face of the Practice and works closely with the administrative, clinical, and management teams to support daily operations. They provide support to all functions of the administrative teams including but not limited to CRM messages, telephone encounters, referrals, scanning, filing, authorizations, and billing.

  • In this role, you would be responsible for all routine clerical operations and communications. Our ideal candidate would be sensitive to the needs of patients, staff, and providers at all times while being flexible in dealing with changing priorities and challenging situations. This position requires a commitment to the values of professionalism, respect, integrity, diversity, and excellence as these are integral to the success of our mission.

  • If you want to play a key role in the medical process and if you’re ready to take the next step in your healthcare administration career, working alongside some of the top medical professionals in the state, this could be the opportunity for you!

What we’re looking for:



  • An administrative professional with a strong customer service and clerical background

  • Experience with healthcare processes and terminology a plus, but not required

  • Proficient use of Microsoft Office applications and internet resources

  • Four-year degree or degree in progress is preferred

  • EMR experience a plus!




Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records

Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top California hospital systems such as UCSF Medical Center, Stanford Medical and UCLA Medical Center to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity, that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


We are looking for an Administrative Assistant for a 6 month contract opportunity in San Francisco, CA. If you are highly organized with experience in administrative support don’t miss out on this amazing opportunity to work in a fast paced, exciting environment!


In this role you will effectively collaborate with a variety of people and job functions, accomplishing tasks of moderate to high complexity and scope. Provide strategic support such as evaluating data or resolving minor operational issues with your manager's guidance. Interacting with high-level executives both inside and outside of company and perform flawlessly and professionally in a fast-paced environment.


Mandatory Requirements:



  • A self-starter who can recognize where processes can be improved and takes the initiative to improve them.

  • Strong communication skills.

  • Strong business judgment, professional etiquette and organizational, analytical and problem-solving skills.

  • Ability to multi-task, and work efficiently in a high-paced environment.

  • C level support experience

  • Strong organizational skills.

  • Google Suite experience

  • Concur experience preferred


Company Description

Akorbi Workforce Solutions provides technical, professional, high-volume, multilingual and bilingual staffing solutions in the U.S. and globally to support the contract, contract-to-hire, direct-hire, statement of work and payroll needs of Fortune 1000 clients.


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Job Description


Role :Administrative Associate


Location: Stanford, CA 94305


Duration: 3 Months Contract


Responsibilities;



  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

  • Responsible for logistics of conferences, seminars and other events.

  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking.

  • Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

  • The Administrative Associate will work closely with our investigators to produce and submit research proposals. He/she will also be responsible for preparing materials for conferences, seminars and other events as well as courses.

  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

  • Support several faculties in scheduling meetings, events and travel.

  • Create complex reports and spreadsheets which may utilize specialized software and systems.

  • May be required in support of research proposals.

  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

  • The Administrative Associate will submit financial transactions, which will include buying/paying and complex travel reimbursements.

  • Coordinate and monitor routine maintenance services completion. Plan and coordinate office move and/or minor renovation projects.

  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.


Education & experience (required):


  • High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, skills and abilities (required):



  • Advanced computer skills and demonstrated experience with office software and email applications.

  • Demonstrated success in following through and completing projects.

  • Excellent organizational skills and attention to detail.

  • Strong verbal and written communication skills.

  • Excellent customer service and interpersonal skills.

  • Ability to prioritize, multi-task, and assign work to others.

  • Ability to take initiative and ownership of projects.

  • Ability to routinely and independently exercise sound judgment in making decisions.

  • Handle multiple projects at the same time with ease


Company Description

AgreeYa is a global systems integrator delivering competitive advantage for its customers through software, solutions, and services. Established in 1999. AgreeYa is headquartered in Folsom, California, with a global footprint and a team of more than 1,700 staff across offices. AgreeYa works with 500+ organizations ranging from Fortune 100 firms to small and large businesses across industries such as Telecom, BFSI, Healthcare, Utility, Technology, Public sector, Credit and Collections, Accounts Receivables Management and others


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Job Description


Administrative Assistant 


San Francisco, CA 94103


Contract Position - through early December 



  • $18.00 – $20.00 per hour

  • All positions require: Background Check and Drug Screen


Exciting Opportunity - Open Work Space / High Energy - Fun Environment!! 


Administrative Assistant needed to support team member absence through early December. 


Duties will include the following:



  • Greeting guests and employees

  • Visitor check in and check out

  • Screening and directing calls

  • Email management

  • Coordinate and execute office activities and events

  • Maintaining the upkeep of conference rooms, office supply stations, seating areas, and common

  • spaces (cleaning and organizing)

  • Sending and updating a visitor list to building security

  • Taking charge of visitor and employee ID badges (ordering new ones when necessary,

  • allocating visitor badges appropriately)

  • Assisting employees with projects



Supply Management


Qualifications:



  • 2+ years of Administrative Experience

  • Organized / Approachable

  • Great Communication & Customer Service Skills

  • Computer Savvy

  • Knowledge and experience with Apple products, Google platforms, and Microsoft Office

  • Mac and Google Docs experience required


Equal Opportunity Employer


 


Company Description

Advance Services may just be the opportunity you’re seeking.
Equal Opportunity Employer EOE.

Advance Services employees cover a full range of jobs, from entry-level assembly workers to seasoned managers, from accountants to high-level administrative assistants. All are fully qualified and ready to join your team. Our staffing solutions are designed to meet today’s
business needs:

Planned and seasonal staffing
Special projects
Full-time staffing
Professional placements
Long-term staffing

Over two decades, Advance Services has grown to more than 51 locations across the United States, with more than 1,400 clients, based on our honest, friendly and service-oriented relationships. In fact, we have provided staffing for 40 of the current Fortune 500 companies.

How do we do it? Advance Services delivers more qualified and dependable employees than other staffing companies because we spend more time with our clients and employees up front to make a better match. Moreover, we offer our clients the best of both worlds: As an independently-owned business with multiple locations, we are small enough to establish a personal relationship yet large enough to structure our services to ensure the highest level of customer satisfaction at the corporate level.

------------------------------------------------------------------------------------------------------------------------------------------
Advance Services pueden ser la oportunidad que está buscando.

Los empleados de Advance Services cubren una amplia de trabajos, desde trabajadores de la asamblea de nivel de entrada hasta gerentes, desde contadores hasta asistentes administrativos de alto nivel. Todos están completamente calificados y listos para unirse a su equipo. Nuestras soluciones de personal están diseñadas para satisfacer las necesidades comerciales de hoy:

Reclutamiento planeado y de temporada.
Proyectos especiales
Horas de tiempo completo
Posiciones profesionales
Asignaciones a largo plazo

Durante más de dos décadas, Advance Services ha crecido a m

¿Cómo lo hacemos? Advance Services ofrece más empleados calificados y confiables que otras compañías de personal porque pasamos más tiempo con nuestros clientes y empleados por adelantado para hacer una mejor combinación.


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Job Description


 


Key Responsibilities:



  • Manage and prioritize the calendar, schedules, and communications; organize meetings, entertainment and events

  • Serve as the primary point of contact for internal and external constituencies on all matters

  • Assist with Board of Directors interactions; prepare high quality communications, presentations and reports for Board meetings

  • Assist in determining priorities and strategic items

  • Handle highly confidential information with tact and political savvy

  • Review incoming correspondence with the ability to make independent decisions regarding levels of priority; compose correspondence and proofread outgoing communication

  • Liaison with senior management team and other company executives

  • Collaborate and partner with other Admin’s, Project Leaders, Department Heads to ensure effective flow of information and understanding of deliverables

  • Collect and prepare information for meetings and presentations; attend meetings and take minutes; identify and track action items for follow up

  • Develop process and systems for organizing executive staff meetings, one on ones and important operational processes in the company

  • Complete expense reports

  • Compose and prepare correspondence that is sometimes confidential


Company Description

We are in business to help healthcare providers do what they do best. Running a successful practice, hospital, care center, or clinic is not just about practicing medicine. It is also crucial to manage the business side of the overall operations. Efficiency is a top priority for today's healthcare organization. LMG Healthcare offers a full suite of services that support healthcare organizations of all shapes and sizes meet their operational and clinical objectives. We have worked with and have helped some of the most prominent organizations in the healthcare industry.


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Job Description

Uomo European Menswear, one of the San Francisco Bay Area’s most prestigious luxury Italian menswear boutiques has an immediate opening for a full-time Retail Administrative Assistant. The ideal candidate must be personable, computer savvy (Mac preferred, proficient in Excel) and possess great people skills. This is a demanding position that requires an exceptionally organized person who functions well in a busy retail environment.
Responsibilities include:
• Provide administrative assistance and sales support to the Sales Associates and Manager.
• Process sales invoices with great energy and attitude
• Process special orders, online orders, and shipments
• Process and intake incoming seasonal merchandise
• Monitor and process garment alterations
• Communicate with customers, vendors, and merchant partners
• Maintain and update client databases
• Actively participate in local and digital marketing efforts
• Inventory control and light cleaning duties
• Performs additional duties and projects as assigned.

Retail Administrative Assistant Job Requirements:
• 1 year of experience (luxury retail environment a plus)
• Computer Knowledge or ability to learn quickly
• Personable and professional attitude reflective of our commitment to our customers and high-end clientele
• This is a full-time position and must be available to work 35-40 hours, 5 days of the week. Work hours coincide with store hours, Monday-Saturday 9:30-6:30pm.

This is a great opportunity for those with an entrepreneurial spirit who would enjoy a career in fashion, buying, and luxury retail. Uomo has been in business for 30 years in the Union Square area of San Francisco. Uomo is a luxury boutique that carries exclusive and high-end menswear brands from across Italy and has maintained an excellent reputation for catering to fashionable gentlemen from around the Bay Area and beyond.
Salary Negotiable upon experience. Please apply in person or email your resume in order to schedule an interview.

Company Description

Uomo San Francisco has been in business for 31 years, we are leading Men's Boutique in San Francisco Bay area.


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Job Description


We are seeking an Office Coordinator Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

Job Recruitment Solutions - 50 Years of Matching Talented Job Seekers with Opportunities

Nelson works with organizations of all types and sizes across all industries, from established Fortune 100 companies to government and non-profit organizations to the most agile start-ups, to offer you tremendous opportunities you won’t find on job boards.

Industry Specific Recruitment Specialists
Our highly specialized recruiters are experts in their respective fields, ensuring they understand not only what our company partners are looking for but also your experience, skills, and career goals. They’ve been in your shoes and will work with you closely to understand exactly what you’re looking for in a position, from responsibilities and title to benefits and compensation. You’ll gain a true partner in your next job search.

A family-owned company, how we do business is guided by our principles and values. We know the job seekers we place and the representatives of our company partners are more than just our customers or colleagues; they are our neighbors and friends. Through Nelson’s philanthropic-focused initiatives, we are strengthening our communities as we build the foundation for the next generation of high-quality talent.

We get careers. We get business.We get work.


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