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 Who We AreUp2Us Sports is a national nonprofit organization dedicated to inspiring youth to achieve their potential by providing them with coaches trained in positive youth development. We do this by identifying, training, and supporting coaches who bring sports-based youth development to low-income communities as part of our national service programs to help fight childhood obesity, to inspire academic success, and to reduce youth violence.Street Soccer USA is a leading national sport-based youth and community development nonprofit with over a decade of experience creating lasting impact in the lives of our participants and their families. Our goal is to develop team players and community leaders, and to connect our players and their families to the opportunities and support they need to achieve their goals in school and in life.

Roles & Responsibilities: 


  • Complete SSUSA Coach Training & Accreditation process which includes but is not limited to the following trainings:


    • Street Soccer USA Orientation

    • Introduction to SSUSA Youth Methodology

    • Trauma Informed Coaches Training

    • Online Sports for Social Development, Group Management Training & Practice Mechanics



  • Manage SSUSA’s social media accounts and local blogs to drive more awareness in the Bay Area

  • Support in SSUSA - Bay Area’s donor and Corporate Social Responsibility outreach and  fundraising efforts

  • Create lesson plans and program marketing materials to aid in curriculum development and implementation

  • Aid in monitoring and evaluating of SSUSA Bay Area programs in person and virtually 

  • Organize, schedule and coordinate social and educational community based activities (virtually or in person)

  • Actively recruit volunteers, including parent participation in mentoring activities

  • SSUSA Website Development and Design

  • Research local grant opportunities and foundations to help expand SSUSA Bay Area budget to impact for youth, teens and TAY 

  • Impact Reporting - Oversee maintenance and documentation of participant records, including full entry of participant information into SSUSA Salesforce Database ensuring that participant records are complete, accurate, up to date and easily shared with the SSUSA team at all times.

  • Attend/participate in Up2Us VISTA monthly training's, meetings, and special initiatives 

Education, Experience & Qualifications:


  • -Experience in Web Design/Web Development and Fundraising 

  • -Strong management skills including managing multifaceted programs to yield successes and growth.

  • -Excellent judgment and creative problem solving skills;

  • -Excellent verbal and written communication skills with exceptional attention to details.

  • -Enthusiasm for and preferably experience playing/coaching soccer.

Compensation & Tenure


  • -Americorps  living allowance - 4,311.72 (1 year) 

  • -End-of-Service Education Award: $1,311 OR Stipend $311

  • -Access to the Up2Us Sports network of over 1200 youth sports organizations

To apply for our current opening in the Bay Area please send a brief cover letter your resume to avery@streetsoccerusa.org & ricky@streetsoccerusa.org

 


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Administrative Assistant opportunity for smart, efficient, educated (4-year degree strongly preferred), social justice-minded, experienced admin assistant. Entrepreneurial, global law firm with technology and big brand clients seeks a Pro Bono Assistant for its Palo Alto or San Francisco office.  You will join the Pro Bono team, supporting  the Pro Bono Partner and Pro Bono Counsel. Responsibilities include but are not limited to: handling all incoming telephone calls and placement of outgoing calls, maintaining Pro Bono Partner’s and Pro Bono Counsels’ calendars, assisting in booking various meetings and events, scheduling conference rooms and catering for meetings, booking and managing all travel arrangements, organizing monthly budget reports, financial statements and cost recovery reports, coding invoices for processing, assisting in preparation and editing of various PowerPoint presentations, Excel Files, and Word documents for Pro Bono Team, processing expense reimbursement requests, reconciling firm credit cards statements, assisting with submission of new business forms and conflict checks and assisting with running and preparing various statistical reports for Pro Bono client and volunteer databases. The ideal candidate will have law firm experience and at least two years of prior office experience. This position requires proficiency in the Microsoft Office Suite, iManage, and other firm applications (after orientation). 


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Job Description


 ADMINISTRATIVE ASSISTANT 


2 Year Fixed Term Contract


Palo Alto, Ca


 


Option 1 Staffing is currently recruiting for an Administrative Assistant for a long term contract for one of our top clients; Stanford Law School  


The Faculty Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for an Administrative Associate position. This role provides assistance to faculty, academic center personnel, adjuncts, and other visiting instructors. The position works closely and collaborates with other faculty support team members as well as many other departments within the law school and reports to the Director of Faculty Support Services.


ESSENTIAL JOB RESPONSIBILITIES:


Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. • Manage and prioritize assignments from multiple faculty simultaneously and with competing deadlines. • Prepare various Word processing related documents, Excel spreadsheets, or PowerPoint presentations, using advanced features such as tables, footnotes, mail merge, pivot tables, formulas, animation, and graphics. • Manage memberships and dues for related associations and organizations as well as subscriptions for news media related content. • Preparation of course materials and handouts, including class readings and announcements; prepare student seating charts, tent cards, index cards for classroom management and interaction. • Research, prepare and record copyright permission requests for course materials. • Extensive proofreading and editing of letters, course materials, presentations, articles, and manuscripts. • Assist faculty with grading exams and submission of final grades to Registrar. • Perform duties associated with scheduling, organizing, and operating small faculty events, including meetings, workshops, and seminars, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. • Process and monitor routine financial transactions, which may include researching and resolving discrepancies. • Coordinate complex travel arrangements, both domestic and international, prepare itineraries, and obtain visas and other travel documentation needed. 

EDUCATION AND EXPERIENCE:


High school diploma and three years of administrative experience, or combination of education and relevant experience. Bachelor's degree preferred.Knowledge,


Skills and Abilities: • Proficient computer skills and demonstrated experience with office software and email applications, including Word, Powerpoint, Excel. • Demonstrated success in following through and completing routine tasks. • Strong organizational skills and attention to detail. • Strong verbal and written communication skills. • Excellent customer service and interpersonal skills. • Ability to prioritize and multi-task. • Ability to problem solve. • Desire and ability to work independently, but also to perform in a team environment.


 


For immediate consideration please apply!


 


Company Description

Founded by industry professionals, Option 1 Staffing is an Award Winning Staffing Agency located in the San Francisco Bay Area. With a reputation as one of the most trusted Staffing Agencies in the Bay Area, Option 1 delivers coordinated staffing solutions with unparalleled service. The company is characterized by clients for the integrity of its work and the quality of its candidates, and among job seekers for its personalized approach to placement. Since 1991 Option 1 Staffing serves Bay Area employers in need of Temporary/Contract to Hire, Direct Hire employees; in the areas of Administrative, Technical, Accounting and Finance, and Healthcare; to emerging growth companies and the Fortune 500 across market sectors.
Best of Staffing Award Winner
Check out our jobs @ www.option1staffing.com


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Job Description


Hello,


My name is Maggie, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currently seeking a Administrative Assistant for a prominent Biotech/Pharma client of ours. This position is located in ­­South San Francisco, CA. Details for the position are as follows:


Job Description:



  • Provides general administrative support to managers.

  • Complex calendar management including meeting scheduling, coordination across multiple teams, and proactively resolving conflicts

  • Travel arrangements- domestic and/or international

  • Assists the assigned team in various administrative or operational activities such as coordinating, scheduling and preparing for meetings or presentations, and gathering information and/or conducting analyses needed for the department's work, formatting or editing departmental materials, presentations or other documentation.

  • Responsible for organization and maintenance of department filing system including potentially confidential data.

  • Coordinates departmental recruitment activities and manages any office moves.


Job Qualifications:



  • Experience providing accurate and effective administrative support
    • heavy calendar management of complex meetings


  • Corporate level experience


If you are interested in hearing more about the position please respond to this posting with your resume attached.


Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate hired.


Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field


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Job Description


 


Our company is looking for an experienced Business Office Staff who will assist in the day-to-day operations of running multiple private schools in the Bay Area. Ideal candidates for this position is someone who is trainable, resourceful, reliable, flexible, motivated, self-driven, exceptionally organized, detail-oriented, dedicated to completing assigned projects or tasks in a timely manner with minimum supervision and maximum accuracy. The most important tangible trait in a staff member we are looking for is someone who has a great attitude and can work well with a small team.


Preferred Skills: Proficiency in Quickbooks Online (QBO); Microsoft Word and Microsoft Excel, knowledgeable in data entry, record-keeping, bookkeeping and other administrative or clerical tasks assigned by management, willingness to drive to multiple Bay area locations if needed.


Job Type: Part-time



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Job Description


 


Company Overview


Evolve Manufacturing Technologies Inc. is a contract manufacturer that offers innovative end-to-end manufacturing services. With a talented and diverse team of manufacturing professionals and strong core values, Evolve provides the momentum and expertise customers are looking for.
 


Job Description SUMMARY:


To oversee the provision administrative and office services to company offices. Requires communication skills equivalent to a high school diploma in addition to completion of advanced administrative training. Must have excellent word processing skills and the ability to take information from rough notes and/ or dictation to a final product. Ability to coordinate the efforts of a variety of clerical nonexempt employees. Requires a minimum of three years office administrative experience including. Works on problems of moderate scope and complexity. Exercises judgment within defined procedures and practices to determine appropriate action. Works under general supervision in areas of responsibility. Work is subject to periodic checks and reviews. Contacts are regular with supervisory, management and executive personnel. Work normally requires minimal physical effort.


 


RESPONSIBILITIES:



  • Ensures that reception, telephone, office machine, mail delivery and other basic  office services are available to company employees.


  • Maintains complex data bases.


  • Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.


  • Schedules, plans and coordinates meetings and travel arrangements.


  • Assembles information, prepares reports, manuals, agenda, and correspondence .   Plans layout of complex reports and statistical tables.


  • Follows up with other departments to ensure that requests are carried out and information is coordinated.



  • Interfaces with office supplies and services vendors.


    Education and / or experience:


    High School Diploma / 3 years of office administrative experience.




 


Evolve Manufacturing is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.



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Job Description


Long Term Position


Pay Range: $34-38.85/hour


 


The Sr. Administrative Assistant will be providing executive level support within a medical device company. Key functions will include calendar management, travel coordination, expense reporting, event planning and additional administrative functions.


 


Qualifications



  • High School Diploma required. Degree is a plus.

  • 3-6+ years of relevant experience is preferred.

  • Experience with Microsoft Office.

  • Ability to perform calendar management functions within MS Outlook.

  • Familiarity with Concur is a plus.

  • Ability to process Visas / Passports and related paperwork for travel purposes is a plus.

  • Experience partaking in event coordination tasks is a plus.

  • Should possess a “can do” attitude, be detail oriented and reliable.


Company Description

Looking for a new career, or a change from your current work environment?

The Fountain Group gives you access to more opportunities in your area of expertise and allows you to gain advice and skills training that will help you advance in your chosen career field


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Job Description


We are currently looking for a highly motivated, customer-driven professional to join our sales team. If you possess excellent communications skills, driven, outgoing and have a can-do attitude we would like to speak with you.


This position will support the Vice President of Sales and the Sales Team/, you will process inbound customer requests in a timely manner and solicits sales from current and prospective accounts. You will support marketing efforts to increase sales and improve profitability. As a member of our sales team you will partner with the Vice President to meet customer expectations and promote PCC’s services. 


Duties include:


1. Lead Generation & Qualifying


2. Working with Vice President  to compose proposals and presentations


3. Answer inbound telephone inquiries/requests from customers


4. Develop and maintain a thorough knowledge of PCC services.


5. Work with production team and clients on scheduling


6. Manage trade shows and marketing efforts


7. CRM data base management


8. Coordinate and oversee invoicing process


9. Contact new/repeat clients to schedule appointments


10. Phone and email marketing activities


11, Coordinate/arrange travel, team building and networking events 


12. Order marketing material and tradeshow giveaways 


Skills Required:


· Solid Excel, Word and PowerPoint Skills


· Drive for Results


· Customer Focus


· Functional/Technical Skills (Must be computer proficient and efficient with technology)


· Interpersonal Savvy


· Organizational Agility


· Conflict Management


· Peer Relationships


· Problem Solving


· Time Management


· Detailed orientated


· Can do attitude


· Ability to be a self-starter


· Able to Succeed in fast paced environment


 


Education


 


• Some college preferred.


• High school degree or equivalent required.


 


To apply for this position, send you cover letter and resume to ATTN: Vice President of Sales . In you cover letter, be sure to include information about your personal interests, hobbies and any other information that you feel may be of interest. Hiring Organization: Precision Concrete Cutting, an equal opportunity employer.


 


 


Company Description

Precision Concrete Cutting (PCC) is a fast-paced and growing, company with an energetic, fun and task-minded culture. We are the leader in sidewalk inspection and repair and offer innovative solutions to our clients. Our mission is to be THE Sidewalk Safety and ADA Compliance specialists for our customers. We do this by evaluating customers’ sidewalks and providing the best trip hazard inspection and removal service through our patented technology. This technology removes tripping hazards from sidewalks and other paths of foot travel, rendering them not only ADA compliant but also hazard free. PCC delivers the highest quality in the industry, across all facets of our business.


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Job Description


Accounting Admin


Position Advertisement


New Image Landscape is seeking an Accounting Admin to start as soon as possible! This is an entry-level position responsible for managing the flow & organization of the accounts payable and accounts receivable systems. This is a fantastic position for those looking to gain valuable experience in an office setting. Students, recent graduates, or those simply looking to get a jump-start on their professional accounting career are highly encouraged to apply.


This is a full-time, 40 hour per week position, M-F. Typical working hours are 8AM – 5PM, but some flexibility for an earlier start (7AM – 4PM) may be considered.


The hiring process will include a brief phone interview and an initial in-person interview, plus a simple skills test at our Fremont headquarters. Select candidates will be invited for a follow-up practical test, which will take approximately four hours to complete.


Responsibilities:


· Analysis & data entry of a high volume of accounts payable invoices


· Management, organization, & filing of purchase orders, invoices, & packing slips


· Research & investigation of incomplete or unclear AP and AR paperwork as necessary


· Reconciliation of account statements


· Answer telephone calls; speak on the phone with vendors when necessary


· Other special tasks as assigned


Required skills:


· Very high attention to detail (essential)


· Great organizational skills (essential)


· Must be willing & flexible to learn new tasks (essential)


· Ability to meet tight deadlines (essential)


· Excellent problem-solving skills (essential)


· Typing speed minimum 50WPM


· Minimum 1 year experience in a customer service position (any industry)


· Basic understanding of MS Office programs (Word, Excel, & Outlook)


· Math proficiency (addition, subtraction, multiplication & division)


· Knowledge of general filing procedures


· Great communication & time management skills


· Ability to work well within a team, as well as independently


· Fluent in the English language (Spanish a plus, but not required)


Desirable (not required) attributes:


· Coursework in business, accounting, or a similar field


· Possession of an Associate degree or higher in business or accounting


· Experience in an office setting or another entry-level accounting role


· 3.0 or higher GPA (welcome to submit transcripts along with resume)


Please submit your resume as well as any other optional supporting documents (letters of recommendation, transcripts, etc) with your application. We are looking to fill this position quickly, so don’t hesitate and miss out on this excellent opportunity!




Please Note: This is a general job posting. Exact responsibilities and duties will be explained throughout the training process. This post does not constitute a contract, commitment or promise of any kind. We reserve the right to change, add, delete, upgrade or downgrade the position as dictated by business necessity at any time with or without notice.

New Image Landscape Company is an Equal Opportunity Employer and a Drug-Free Workplace.



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Job Description


Position Overview:
We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Ops/Systems within Global Patient Safety. The position will be based in Foster City, CA.


Key Responsibilities:
• Interface cross-functionally within the department and external parties to provide information and answer queries.
• Interface with a broad range of internal management and staff in the course of meeting a wide range of administrative needs.
• Attend meetings and accurately take minutes, capturing the essence of the discussion and note action items for follow-up.
• Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition.
• Anticipate and successfully arrange for needed resources in order to meet timelines
• Under manager’s direction, create draft reports, documents, presentations and templates using raw data.
• Coordinate large events which includes the planning, organizing and implementation of a number of event activities.
• Liaise with guests and speakers to assess needs and coordinate, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
• Assist with facilities space planning or office set-up.
• Assist in the orientation and onboarding of new staff.
• Act as a resource to other administrative assistants and cover if he/she is out of the office.
• Maintain manager’s calendar to schedule meetings; proactively reconcile scheduling conflicts; coordinate materials, equipment, and catering for conference room meetings; and distribute materials and welcome/escort guests.
• Coordinate travel arrangements for manager and other team members as necessary and prepare Concur travel and expense reports as needed.
• Manage contracts processing, including facilitating vendor contracts and forms, purchase orders and invoices .
• Assist with facilitation of the procurement of supplies for the department

Minimum Qualifications:
Knowledge, Skills and Abilities:
• Demonstrate effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills of technical documents
• Demonstrate high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
• Work under minimal supervision; proactive and anticipate future department needs and prepare accordingly
Specific Education and Experience Requirements
• Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
• Associates Degree or higher preferred



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Job Description


 


Administrative Opportunity!


Are you interested in working for a company that offers the opportunity for growth and is a great place to work? If so, Please review the details below!!


RESPONSIBILITIES



  • Greets guests and other visitors

  • Manage all inbound / outbound phone calls

  • Assists in general office duties as needed including filing, faxing, and scheduling.

  • Data Entry of invoices

  • Process incoming mail

  • Reconciling accounts(pairing packing slips with bills)

  • Cutting checks with Manager’s direction

  • Managing employee personnel files


QUALIFICATIONS


Must be thorough, detailed, takes initiative, takes accurate notes, assertive, takes direction well, good organization skills, leadership personality, follows procedures. Bilingual Spanish is preferred!


 


Company Description

Partner with PrideStaff where we work for you!

PrideStaff is a national staffing organization with branches across the U.S. and each office locally-owned and plugged into the community. We get to know you and proactively advocate on your behalf with leading employers. Our goal is to see you succeed! We are devoted to executing our mission statement, "Consistently provide client experiences focused on what they value most."


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Job Description


 


Job Description – Administrative Assistant


 


Classification

Non-Exempt


Salary Grade/Level/Family/Range

Hourly


Hours Worked


40 hours per week, Occasional Overtime


 


Reports to

Branch Manager


Date

September 25, 2020




Summary/Objective

Greets walk-in customers, answers main phone lines, and directly assists customers with equipment sales and questions. The Administrative Assistant assists the branch manager in coordinating customer vehicle drop-offs, pick-ups, and contacts customers when vehicles are finished. Strong phone and computer skills are a must.


 


Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


1.Sound understanding of customer service practices with 3-5 years in an office environment.


2.Proficient in professional communication with high-volume phone calls and walk-in customers and vendors.


3.Experience with Microsoft Excel, Access, and general e-mail communications.


4.Comfortable with customer communication and sales of accessories from our showroom.


5.Completion of work in a timely manner in accordance with company expectations.


6.Expected to assist with invoicing for customers and receiving products.


7.Checks receiving orders for accuracy, and keeps accurate files of material received.


8.Assists the branch manager in various branch projects.


9.Helps maintain showroom organization and keeps a clean work area to assure a positive environment for our customers.


10.  Follows all safety rules, policies, and operates all company equipment in a safe manner.


 


Competencies –


1.Thoroughness


2.Teamwork Orientation


3.Time Management


4.Organizational Skill


5.Computer and phone system skills


6.Customer Service / Inside Sales


Supervisory Responsibility

This position has no supervisory responsibilities.


Work Environment

Primary work area is a clean, professional, climate-controlled retail environment. Will be required to walk into the shop area throughout the day, and this area is not climate controlled.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The position involves sitting, walking and lifting less than 20 pounds for long periods of time throughout the day.


Position Type/Expected Hours of Work

This is a full-time position, and hours and days of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional overtime may be required.


Required Education and Experience


1.18 years old with a valid state driver’s license and clean driving record


2.Must be able to pass a drug screen and criminal background check


3.Must be able to read, understand, and follow detailed written instructions as provided.


4.1 + year experience in customer service.


Preferred Education and Experience


1.Previous customer service experience.


Additional Eligibility Qualifications

None required for this position.


Work Authorization/Security Clearance (if applicable)

None required for this position.


 


AAP/EEO Statement

All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Company Description

National light-duty commercial van, truck, and automotive aftermarket equipment company.


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Job Description


The qualified candidate who assumes this position will report to the Executive Director. They will organize and/or execute all processes related to finance, payroll, and business affairs, create and administer procedures, as well as assume responsibility for the human resources tasks with the assistance of an external human resources consultant. Due to the collaborative nature and shared ownership structure of our organization, the Finance and Business Administration Assistant will be expected to interact and work with staff and members (program participants) on a regular basis.


PRIMARY RESPONSIBILITIES


Finance & Accounting (60%)



  • Conduct and manage day to day bookkeeping operations, such as accounts receivable, accounts payable, payroll time reporting, etc.

  • Work directly with the CPA firm in reconciling and closing the monthly accounting books, as well as submitting and responding to all requested information in a timely manner

  • Assist the Executive Director and Finance Committee with budget development, research and data analysis necessary for grant and fund development and funder reporting submission

  • Work with the Assistant Director, staff and members (program participants) to ensure that expenses are tracked to appropriate account and program class

  • Prepare several balance sheet items such as the fixed asset ledger and inventory

  • Build processes and procedures to accommodate shifts in finance, budgeting, and payroll providing continual training and support, in coordination with stakeholders

  • Improve existing policies and procedures

  • Execute transactions with the highest integrity (i.e. OMB Circulars, GAAP, FASB, 501(c)(3), etc. compliance)

  • Manage and/or execute all processes involving confidential information including payroll, retirement account testing, fielding compliance requests (e.g. EDD, Franchise Tax Board), etc.

  • Monitor contracted relationships with external partners organizations

  • Oversee and manage external relationships with brokers and vendors, including insurance broker

  • Manage vendor relationships including but not limited to invoicing and reporting

  • Assist the CPA in preparing the organization’s annual taxes and submit Tax forms, as needed

  • Review and maintain the inventory/ fixed asset ledger

  • Create and deliver training regularly, as needed to staff and members on budgeting and program expense tracking


Human Resources (20%)



  • Maintain payroll related records

  • Be aware of and ensure state and local compliance

  • Ensure compliance with confidentiality and document retention policies

  • Maintain and update employee records

  • Work with the HR Consultant for onboarding/off boarding as well as to maintain an updated Employee Handbook, compliance issues, employee issues, legal issues, etc.

  • Interact with benefits insurance broker

  • Act as the safety person, including training, handling of employee accidents (workers compensation), and conducting safety training several times a year


Business Affairs (20%)



  • Regular monitoring of all certifications, licenses, etc. to ensure the organization remains in legal, compliant good standing with all pertinent agencies

  • Provide historical input and recommendations to guide MOU and contract creation, development, and execution, with continuing work streams pursuant to reporting, billing, etc. of the same

  • Create cross-functional systems when appropriate

  • Ensure regulatory filings are completed and submitted

  • Create and monitor the Admin policy and procedures document

  • Work with the Executive Director and the Assistant Director in creating and managing internal business policies and procedures

  • Serve as a hub of information, counsel, and direction


QUALIFICATIONS:


Basic qualifications include:



  • Passionate about the California Clubhouse’s mission

  • Hold a Bachelor’s degree in business, accounting, or related field or equivalent related experience

  • Possess 5+ years of hands on professional experience with: bookkeeping, finance and fund accounting (CA 501(c)(3) preferred), federal and/or public agency grant reporting, operations and contracts

  • Experience with HR processes and procedures helpful

  • Excellent verbal and oral communication skills with the ability to effectively communicate at all levels

  • Have strong interpersonal and collaboration skills to interact with a wide variety of people

  • Exhibit and maintain flexibility in a constantly growing, young non-profit where each employee wears many hats

  • Possess a strong sense of integrity and discretion

  • Enjoy the challenge of working through the constantly morphing puzzle of balancing a large scope of work, competing priorities, and timelines

  • Possess the ability to quickly analyze the relationship between the big ideas and the minute details.

  • Computer literate including MS Office Suite and QuickBooks. Helpful to have experience with Paycom, Bill.com, and Xero (preferred) or similar software products.


TO APPLY


Please provide your resume and a cover letter tailored to this position.


COMMITMENT TO INCLUSION


Our goal is to be a diverse and inclusive workforce that is representative, at all job levels, of the members we serve and our greater community. At California Clubhouse, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.


Company Description

California Clubhouse is a community of recovery, hope and dignity, empowering people who live with mental illness through work, friendship, resources, support, and an overarching ethic that focuses on building strengths rather than managing illness. Our mission is to give those whose lives have been disrupted by mental illness the opportunity to recover meaningful work and relationships as they reintegrate into the broader community.


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Job Description


Responsibilities:



  • Assist with scheduling/calendaring

  • Prepare and edit correspondence

  • Assist with filing contracts and other documents

  • Communicate client’s needs to vendors

  • Answer phone and email inquiries

  • Assist with billing

  • Work on special projects as needed


Requirements:



  • Good communication skills, verbal and written

  • Good interpersonal skills are a must

  • Exceptional organizational, time management and prioritization skills

  • Must be self-motivated, driven and have a great work ethic

  • Proficient in Microsoft Excel, Word, and Outlook

  • Proficient in QuickBooks


Company Description

SVS Group Inc. is a company that focuses on getting skilled individuals into a position that can develop into something long-term and permanent placement.


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Job Description

Looking for people who is capable multi tasking do administrative and organizing various matters.

Company Description

GREAT PEOPLE, LOTS TO LEARN AND LOTS FUN


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Job Description


We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Plan and schedule appointments and events

  • Greet and assist onsite guests

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills


Company Description

QLM Inc. is a General Engineering Contractor operating in the commercial and industrial sectors. We specialize in site landscape construction, concrete construction, asphalt paving, irrigation. Our staff provides the experience and expertise necessary to deliver quality projects.

.


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Job Description


Johnson Service Group is looking for an Administrative Assistant to assist in record keeping in a lab environment.


Responsibilities:



  • Assist with document control protocols for standard operating procedures, and related recordkeeping.

  • Review and update records related to laboratory instruments into the laboratory information management system.

  • Review asset tags of lab equipment and assist with updating asset lists.

  • Assist with receipt of standards and reagents and streamline associated recordkeeping


Qualifications:



  • Journey level knowledge of Microsoft Suite of applications, such as Access, Excel, and Word.

  • Ability to learn software programs specific to the laboratory testing.

  • Experience in gathering, analyzing, and tabulating data.

  • Knowledge of purchasing and receiving processes

  • Equivalent to the completion of the twelfth grade.

  • One (1) year of administrative support experience.

  • Able to pass a background and DMV check


Company Description

At JSG, we understand people and it’s our mission to help our clients reach their goals by being able to hire talented people.

Since our start in 1984, we’ve worked hard to establish our present position as the most effective cross-industry staffing solution available.

JSG’s growth now extends to offices throughout the nation. We serve both busy recruiters and qualified candidates within multiple industries from our major offices headquartered in Chicago with local offices throughout the United States and Canada.


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Job Description


We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.


Responsibilities:



  • Draft correspondences and other formal documents

  • Entering data into system

  • Greet and assist visitors

  • Answer inbound telephone calls

  • Develop and implement organized filing systems

  • Perform all other office tasks


Qualifications:



  • Previous experience in office administration or other related fields

  • Ability to prioritize and multitask

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • ​Strong organizational skills



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Job Description


 


 


Administrative Assistant


San Mateo, CA


Temporary to Hire


 


GREAT JOB!!


Option 1 Staffing is currently recruiting for an Administrative Assistant. Are you a dependable and detailed individual who is able to work in a fast paced environment and serve as the department heads right-hand assistant.


Responsibilities:



  • Support the head of the department

  • Scheduling meetings and events

  • Domestic travel arrangements

  • Processing reimbursements

  • Maintaining office supplies

  • Generating reports


Qualifications:



  • 3 plus Years as an Administrative Assistant

  • Ability to multitask

  • Proficiency in Word, Excel, and Outlook

  • Excellent organizational skills

  • Deadline oriented!


For immediate consideration, apply now!


We look forward to working with you. Please send resume in word format


 


Why Work With OPTION 1 Staffing?



  • Affordable Medical Coverage

  • Vacation Pay

  • Select Paid Holidays

  • Short Term Disability Insurance

  • 401(k)

  • Weekly Paychecks, Direct Deposit

  • Free Career Counseling

  • Resume Advice


Google Review


★★★★★


"Option 1 was one of the first agencies I worked with after graduation and I’ve always had a positive experience working with them. Mike and Paula, have great opportunities with surrounding universities and companies. I’ve was able to expand my IT skillset with them and currently working in web services with a local prestigious university. If you’re looking to use skills you have in tech and need a fresh start or a season veteran looking for a nice opportunity Option 1 Staffing might have something for you!"


 


Company Description

Founded by industry professionals, Option 1 Staffing is an Award Winning Staffing Agency located in the San Francisco Bay Area. With a reputation as one of the most trusted Staffing Agencies in the Bay Area, Option 1 delivers coordinated staffing solutions with unparalleled service. The company is characterized by clients for the integrity of its work and the quality of its candidates, and among job seekers for its personalized approach to placement. Since 1991 Option 1 Staffing serves Bay Area employers in need of Temporary/Contract to Hire, Direct Hire employees; in the areas of Administrative, Technical, Accounting and Finance, and Healthcare; to emerging growth companies and the Fortune 500 across market sectors.
Best of Staffing Award Winner
Check out our jobs @ www.option1staffing.com


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Job Description


We are looking for candidates that can meet the following criteria:


- Review and report daily inventory adjustments and changes.


- Prepare monthly and annual summaries related to inventory/sales accuracy.


- Ability to prioritize and multi-task.


- Excellent communication skills: spoken and written.


- Strong computer skills, proficient in Microsoft Office.


- Bilingual is a plus.


 



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Job Description


Administrative Assistant Job Summary:
Covelo Group is seeking administrative professionals for a long-term position in Palo Alto! This role is a full-time position where you may be responsible for a wide range of duties varying from recording simple patient demographic information to verifying insurance eligibility in support of a major Bay Area medical center. This position is a great opportunity for experienced Medical Admin professionals as well as those just interested in getting their foot in the door. We're offering a career launch-pad with one of the top medical centers in the nation! With that in mind, this position will be challenging at times. So if you're ready to take the first step, we're ready to show you the right direction!

Some day-to-day details to expect:



  • Full-time, Monday-Friday schedule.

  • Interview patients to collect basic demographic information and financial/insurance data.

  • Schedule patient visits and perform follow-up confirmation calls.

  • Transfer calls and emails to the correct departments.

  • Enter authorization and insurance verification into the digital records system.

  • Perform other administrative or data entry duties as required.


What we are looking for:



  • Experience with data entry, administrative assistance, or other related experience in healthcare.

  • Experience with EPIC Systems EMR software a plus.

  • Ability to operate basic office machinery and navigate a computer proficiently.

  • Basic knowledge of medical terminology.


Company Description

You have the skills. We have the career opportunities.

Covelo doesn’t just match you with healthcare jobs – we hand-select the right opportunities to help you reach your full career potential. We work with top hospital systems across the nation to connect you to allied, environmental services, healthcare administration and nursing positions.

Our team knows the importance of matching candidates with the right opportunity; that’s why we’re focused on aligning skills and experience to provide the best placement. Since 2006, we’ve been building strong relationships with leading medical centers to help maximize career potential for our candidates. Our team is responsive, reliable and knowledgeable, always standing by to create brighter futures. Plus, we’ll be by your side every step of the way, from orientation and throughout your career journey. See how Covelo can accelerate your career growth today.


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Job Description


ADMINISTRATIVE ASSISTANT, COMMERCIAL REAL ESTATE


Palo Alto, CA


 


Overview


The Administrative Assistant will assist with the required activities for the execution of real estate sale contracts. They will primarily assist with procuring and disseminating documents and due diligence in a manner that will achieve high-quality, productive and efficient results. They will execute and coordinate these activities with the other team members of the brokerage team and clients.


Qualifications




  • Licensure/certification/registration: California Real Estate Salesperson preferred, but not required.


  • Education: Bachelor's degree required, or related experience.


  • Additional skills required: Extremely detailed oriented. Ability to perform assignments with a high degree of accuracy, and with extraordinary attention to details and critical schedules. Strong verbal and written communication skills. Proficient in computer skills with Word, Excel, PowerPoint, Outlook. Ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment.


  • Additional skills preferred: Experience with preparation and modification of legal agreements. Salesforce or other CRM. Adobe InDesign experience strongly preferred.


Responsibilities


1. Assist in maintaining, and auditing active deal files -- contracts, amendments, due diligence, disclosures, reports, etc. to ensure accuracy of all information, and delivery in a timely manner. Keep appropriate team members informed on the progress of the deal and deal files.


2. Assist in review of transaction documents/paperwork/forms for completeness, accuracy and adherence to local laws and company standards.


3. Schedule and/or coordinate accurate and timely meetings/communication with external contacts such as vendors, closing agents, staff from other real estate brokerages, service personnel, and property managers.


4. Assist in coordinating the transactions to close while seeing that Client Satisfaction is top priority.


5. Assist the lead analyst with market research and Salesforce database maintenance.


6. Assist the lead marketing coordinator with administrative tasks related to Adobe InDesign projects.


Compensation


Commensurate with experience. $20-30/HR


Benefits


Health, Dental, Vision, Life, Commuter, 401K


 


Company Description

Levin Johnston is a division of Marcus & Millichap, specializing in multi-family and net leased investment sales in the firm’s founding Palo Alto office. Levin Johnston exclusively represents buyers and sellers of investment properties throughout the country with a concentration on the Bay Area. Adam Levin, and Robert Johnston the team’s Managing Directors, were honored in 2019 as top Multi-Family agents in the firm by Marcus & Millichap, and as Power Brokers by Co-Star. With more than 30 years of combined experience in the real estate industry and over 600 successfully closed investment real estate transactions valued over $3 Billion, Levin Johnston has established itself as the leading Bay Area apartment brokerage team.

To learn more about Levin Johnston, please visit www.levinjohnston.com


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Job Description


Position Summary:


Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate.


 


Example of Duties and Responsibilities:


Priorities



  • Relieve management of administrative detail, all projects

  • Coordinate workflow

  • Prep Board meeting Binders

  • Handle Board meal ordering and setups

  • Update and chase delegated tasks to ensure progress to deadlines

  • Take initiative in manager's absence

  • Keep projects on schedule

  • Maintain procedures manual to ensure consistent performance of routine


Communication



  • Compose correspondence/reports for own or manager's signature

  • Arrange essential mail in priority action order for boss

  • Check deadlines on incoming requests and put preliminary work in play

  • Process replies on own initiative or from bosses' dictation or notes

  • Research, draft o reports


Phone



  • Handle all inquiries within my capacity

  • Arrange "callbacks" to protect boss's time


Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!

Our Mission: Consistently provide client experiences focused on what they value most.


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Job Description


Receptionist / Admin Job Description                                                                



  • Opening and/or closing of lobby.


  • Checking in guests and contacting host.


  • Answering multiline switchboard to transfer calls and direct sales calls.


  • Reserving conference rooms via Outlook calendar.


  • Sorting and distributing mail.  


  • Utilizing overhead paging system.


  • Cleaning and stocking of coffee stations.


  • Office supply inventory, ordering, and stocking.


  • Business card management.


  • Issuing, activating and deactivating security badges.


  • Occasional filing, scanning


  • Occasional production of signage (flyers, nameplates, etc.).



  • Spreadsheet management (applicant, employment, and miscellaneous tracking).



  • Miscellaneous projects as requested by Human Resources, Sales and Marketing departments.


  • Travel -  Air, hotel, rental cars, passport, visa


  • Scheduling Meetings


  • Back up duties for Exec Admin as needed  



Program experience in Microsoft Outlook, Word, Excel, and PowerPoint preferred.



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Job Description


A Rapidly growing Biotech Company in Foster City is seeking a highly motivated Administrative Assistant to join their team! In this role, you will handle a wide range of support functions in a dynamic, growing environment. You will oversee daily administrative tasks, as well as support internal teams on a variety of projects. We are looking for a dedicated individual with a high level of professionalism and the ability to adapt to a constantly evolving environment.


 


 


Responsibilities:


 


· Coordinate functional administrative activities for clinical development


· Organizes and schedules meetings (including web conferences / teleconferences)


· Mange complex calendars and schedule conference calls/meetings


· Coordinate travel arrangements for managers and team members as needed


· Plan and execute logistics for executive meetings – room set up, catering, agendas, etc.


· Draft, type, and proofread important documents, presentations, and reports


· Process/track payment of invoices and manage purchase orders


· Support the interview process by creating agendas, managing schedules and travel arrangements, and collecting assessment forms


· Communicate with external vendor executives to arrange meetings


· Maintain/update department files and track data using a variety of software


· Communicate with external organizations to coordinate department specific activates


 


 


Requirements:


 


· Bachelor’s degree required


· 3+ years or administrative and/or project support experience


· Knowledge of the biotech/pharmaceutical industry is a plus


· Skilled in MS Office; familiarity with other software such as Concur, Zoom, WebEx, Sharepoint is a plus


· Excellent written, verbal, and interpersonal communication skills


· Comfortable working independently with little oversight


· Adaptable and comfortable working in a constantly evolving environment


· Extremely self-motivated and organized


· Ability to handle confidential information in a discreet manner


· Professional, can-do attitude


 


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


 


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.


 


 


Company Description

Career Group has a strong commitment to our talent and we pride ourselves on making placements within the very best companies across all industries. For nearly four decades our approach to our work has been unparalleled by any other recruiting practice. We are proud to be industry leaders, creating deep rooted relationships and using a curated approach to make the perfect match. Experience the difference – connect with us today.


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Job Description


 Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.


Responsibilities:


Manage incoming and outgoing correspondence, including billing and bill payment.


Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.


Open and maintain client files and information databases.


Handle interface with vendors and manage office supplies.


Meet and communicate with clients and client advisors and assist with trust funding.


Handle court and county recorder filings.


Qualifications:


2-4 years of experience in all aspects of office administration and document production.


Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.


 



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Job Description


POSITION SUMMARY
The Administrative Assistant (Regional Sales Office) is responsible for providing administrative and clerical support to the Hiossen Regional Sales Team based in the Regional Office and for providing excellent customer service to Hiossen customers, and employees. The Administrative Assistant assists the Sales team in achieving their sales quotas and goals by providing outstanding customer assistance, efficiently coordinating assigned office duties, activities and fulfilling other administrative tasks and responsibilities, as assigned.


PRIMARY JOB RESPONSIBILITIES


1) Answers incoming telephone inquiries from Hiossen customers including from dentists and other customer personnel in a prompt and professional manner; handles questions and other requests ensuring excellent customer service.


2) Responds to incoming fax transmissions and emails; transmits fax communications under the direction of Hiossen Sales Management or their designees. Provide product information to customers in response to telephone inquiries


3) Coordinates and tracks stock and all items stored in the Branch warehouse. Assists Hiossen Sales team in coordinating warehouse and stock records, materials and other items, as assigned.


4) Processes Product Orders on a daily basis, in accordance with Hiossen policies and procedures, including pulling stock from warehouse; scanning bar codes and performing related order processing duties in support of Sales team.


5) Registers attendees at AIC seminars (Basic Implant Training), prepares documentation, arranging meals and refreshments in conjunction with seminars , product and sales related promotional activities and learning seminars


6) Handles product returns from Hiossen customers including paperwork, recordkeeping, reports, ensuring proper crediting to customer accounts in accordance with Hiossen procedures. Handles processing for unused products.


7) Works collaboratively with Hiossen Finance Department, Corporate departments, Branch and Regional offices


8) Maintains adequate product and technical knowledge of all Hiossen products and related procedures and policies


9) Prepares and submits reports as directed by the Regional Sales Manager or Branch Manager


10) Other related administrative duties as assigned or as required


REQUIRED KNOWLEDGE AND SKILLS
Must possess and practice excellent customer service skills; maintains basic knowledge of Hiossen products. Requires proficiency in use of MS Office (Word, Excel & Power Point); Pipeline, ERP system and other applicable Hiossen software and systems, as required. Maintains knowledge of Hiossen bar code system in conjunction with ERP system and other tracking procedures.


EDUCATION AND EXPERIENCE
High School Diploma required along with at least 2 years of successful experience as an administrative assistant in a sales office environment


LANGUAGE SKILLS
The ability to read, write, understand and communicate clearly with employees, customers and within Hiossen in order to successfully and effectively complete assigned job responsibilities is required.


QUANTITATIVE / MATHEMATICAL SKILLS
Requires the ability to satisfactorily read, interpret, prepare reports and other job related information and satisfactorily communicate information within the scope of Administrative Assistant's job duties. Must possess sufficient aptitude to learn aspects of Hiossen products to accurately and effectively communicate information to Hiossen customers. Required to maintain product knowledge at all times.


WORK ENVIRONMENT
The Administrative Assistant's works in an office based environment at a designated Branch location. The AA will spend approximately 20% of their time on a daily basis engaged in processing inventory and fulfilling product orders and returns stored in the warehouse.


PHYSICAL DEMANDS


The position requires continuous use of a computer while sitting and occasional lifting and carrying objects weighing up to 25 pounds. Duties include packing, re-stocking and carrying items weighing up to 25 pounds.


 


Company Description

HIOSSEN, Inc. was established in Pennsylvania in 2006 as a subsidiary of Osstem Implant. Osstem Implant is leading the Asian-Pacific market with the largest market share and ranked one of the top five implant companies on the globe. HIOSSEN Inc. produces a wide variety of implants at the state-of-the-art manufacturing facilities in Fairless Hills, PA. The quality implants are exported to more than 20 different countries in Europe and Asia. HIOSSEN is striving to improve implant quality by monitoring the market and gathering feedback from clinicians. All the ideas and opinions are analyzed with rigorous scientific tests and incorporated into the research and development process. The recent launch of H series (HS, HG) implants are a reflection of this effort.


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Job Description


 Administrative Assistant


Computer literate, Word, Excel, Outlook, Internet.  Work with Cash and Daily Cash Reports.  Available for some weekends.


Compensation dependent on previous experience.


Contact Rita Sauter, 408-859-2227



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Job Description


 


We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.


To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.


Responsibilities:



  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

  • Greet and assist visitors.

  • Maintain polite and professional communication via phone, e-mail, and mail.

  • Anticipate the needs of others in order to ensure their seamless and positive experience.


Requirements:



  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others.


Join our growing team. Apply today!



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Job Description


 


One of our long time venture capital client is looking to hire a paraprofessional to join the company.  This person will report to the CFO and be responsible for supporting various administrative, reporting, and operational tasks related to accounting & finance.  This company has an excellent history, strong leadership, and been one of the premier VC firms in the Bay Area investing in the hottest start-ups in the industry. The company provides excellent benefits, bonus program, profit sharing, and a collaborative environment where learning and growing is well received. 


This position will remain remote due to COVID-19 for the foreseeable future. 


 


 


Highlights of Responsibilities:



  • Support CFO and Managing Directors with financial, accounting, and tax related administrative duties

  • Help prepare accounting and tax files and organize in corporate folders

  • Copy tax returns for filing and deliver to post office; be conscious of sensitive financial information

  • Prepare and send reports to executives and partners (i.e Quarterly Letters, Distribution Notices, Financial Reports, and other pertinent correspondence)

  • Schedule meetings and coordinate with Accounting and Finance team

  • Notorize documents as needed by Managing Directors and CFO

  • Offer office administration support and project assistance


 


Qualifications:



  • Must have a Notary Public Certification

  • 3+ years of experience providing administration and operational support to finance, accounting, and tax services groups

  • Excellent communication skills

  • Ability to protect confidentiality of sensitive financial information


Company Description

Pinpoint Talent is a specialized staffing firm in the Bay Area whose goal is to put the best people in the best places. Our specialty is Accounting, Finance, and HR professionals on a temporary and direct-hire basis.


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