Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.
The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.
Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.
Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.
Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.
EDUCATION AND EXPERIENCE
• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;
• 1+ year client interaction and evaluation experience;
• Work experience with developmentally disabled;
• Experience in the field of Early Childhood Development desired;
• Case Management experience preferred;
• Experience in multi-cultural settings and/or multi-lingual capacity.
SKILLS AND COMPETENCIES
• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;
• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;
• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;
• Familiar with issues associated with working with developmentally disabled;
• Familiar with MS Office and Adobe products;
• Able to operate basic office equipment;
• Time management and organizational skills;
• Initiative and decision making;
• Customer and detail oriented.
Salary starts at $3,500.00 per month
ABOUT THE AGENCY
Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.
GGRC is an equal employment opportunity employer.
Local candidates only please. No phone calls.
Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.
The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.
RESPONSIBILITIES AND DUTIES
QUALIFICATIONS AND REQUIREMENTS
Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.
HOW TO APPLY:
Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!
You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.
Mathnasium is an equal opportunity employer and a drug free workplace.
Job Type: Full-time
Salary: $55,000.00 to $70,000.00 /hour
This Job Is:
I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at www.krishtel.com. I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business.
This position is for someone that is looking to make some extra cash, available at periodic times (every week or so) for errands and tasks, works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary.
We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Admin to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.
Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.
The Office Admin will be responsible for all duties related to the operations of the office including:
Responsibilities and Duties
Qualifications and Skills
Job Type: Full-time
Salary: $18.00 to $25.00 /hour
This Job Is Ideal for Someone Who Is:
Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?
The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels! Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.
We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.
Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.
Required Experience & Education
Essential Duties & Responsibilities
Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.
Responsibilities and Duties
* Administrative duties include, but are not limited to:
Qualifications and Skills
* Fall & Spring Term (ends 6/20/2020 )
Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.
At least 2 and as many as 4 of the above mentioned days to fit your schedule.
We are flexible.
* Summer Term
Monday through Friday, 8:30 am - 4:30 pm.
At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.
* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.
We look forward to meeting you soon.
Job Type: Part-time
Salary: $18.00 to $25.00 /hour
Hours per week:
This Job Is:
The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.
For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative
The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.
Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.
Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.
Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.
Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.
Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.
Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.
Assists the full CMI team with presentations, reports and document production.
Organizes and maintains the CMIs general and confidential files.
Maintains confidentiality of information as required by foundation policy.
Experience and Education
The ideal candidate will have:
University degree (B.S., B.A., etc.) preferred
5+ years of related experience in a fast-paced environment
Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel
The ideal candidate will:
Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.
Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.
Have the ability to anticipate and proactively address the needs of the Program Director.
Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.
Have excellent written and verbal communication skills, including grammar, spelling and punctuation.
Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.
Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.
Process management, operation, organization, and time management skills, with strict attention to detail.
Act with discretion when dealing with confidential and sensitive information.
Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.
The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.
Committed to Excellence
Open and Honest
Humble and Self-Aware
Compensation and Benefits
Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.
Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.
The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.
All correspondence will remain confidential.
Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.
Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.
We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.
The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.
COMPENSATION & PERKS:
About this position:
Job Title: Receptionist
Department: Internal Services
Location (City/State): San Jose, CA
Employment Type: Full-Time
FLSA Status: Non-Exempt
Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.
General Statement of Job:
The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.
Essential Job Functions:
Minimum Qualifications and Requirements:
What we can offer:
Substitute Preschool Teachers and Aides (no experience or units necessary for employment)
Apply online at www.tempcare.net
Want experience working in a licensed Preschool? We are looking for substitutes part-time, full time and temp to hire for Preschool positions NOW on call.
Temp Care is a full staffing service for Early Childhood Educators. We recruit and place Teachers and Aides in temporary and permanent positions, ranging from infant care through school age. We have been around since 1988.
Requirements for Aides:
Requirements for Assistant Teachers:
Requirements for Teachers:
Necessary Qualifications for all:
We are looking for a resourceful, problem-solving, tech savvy individual who can help our team with the following tasks:
▪ Provide administrative assistance to the CEO and team, as needed
▪ Scan, collate and properly and systematically digitize records
▪ Assist bookkeepers with data entry on client files
▪ Run errands as needed (vehicle preferred)
▪ Communicate effectively (both verbally and in written form) with staff, clients, client suppliers, vendors, and banking contacts, according to client assignments and on clients’ behalf.
▪ Update project boards with task and status updates
▪ Conduct various small data analysis projects, as needed by CEO or staff
▪ Maintain office supplies and equipment
▪ Filing (mostly online), as needed
▪ Help keep client records up-to-date and customize data important to clients.
▪ Collect and distribute mail
▪ Complete bank deposits and vendor runs, as needed
Education, Experience, and Skills Required:
▪ Computer fluency absolutely essential, as is the ability to learn new software quickly and independently. We are a paperless environment and work with many online applications that integrate with one another and with QuickBooks. The ability to intuit how data flows between systems is critical.
▪ Fluency in QuickBooks accounting software, essential
* Knowledge or willingness to learn Bill.com and other digital tools
▪ A willingness to learn new ways of being efficient is equally important.
▪ Experience in business or office clerical or management role, essential.
▪ Bachelor’s degree, preferred.
▪ Technologically savvy, critical.
▪ Must have excellent interpersonal skills and customer service skills.
▪ Ability to:
* operate computers and other general office equipment, required.
* type 40 WPM, required.
* 10-key skills, preferred.
* communicate clearly, concisely and accurately, verbally and in writing.
* handle complexity with composure and thoroughness.
* keep client matters strictly confidential, essential.
* attention to detail, essential.
* collaborative work style to accomplish related results, required.
* self-directed, capable of working independently, without supervision, work-disciplined.
▪ Fluency in both Mac and PC environments, essential. We are a Mac-only office!
▪ Experience with MS Office, including Excel and Word, and Mac Mail application, required.
▪ Maintain neat and orderly files – both in hard copy and electronic format.
▪ Must have great time management skills.
▪ Must be capable of carrying bankers’ boxes of clients’ financial records at times.
▪ Driver’s license must be in good standing.
Qualities we are seeking:
▪ Resourcefulness, critical thinking, integrity, attention to detail, dependability, adaptability, cooperation, initiative and can-do attitude.
Are you looking to put your multi-tasking skills and people skills to good use? Do you want to be an important part of a team? If so, we may have the job for you!
Fresh & Natural Inc. is a food management company that provides cafeteria and catering services. We are in search of an admin assistant/PR assistant to work for our diverse and corporate office.
We are looking for a dynamic individual that possess the following qualities:
-Personable, friendly, gets along with others, and works well in a team
-Flexible and able to handle multiple jobs
-Great at PR and handling client/customer requests, questions, concerns and complaints
-Comfortable working around computers
-Knowledgeable in Microsoft Office programs such as Excel, Word, PowerPoint, basic QuickBooks, and web research
-Experienced in data entry
-Able to Multi-task
-Knowledgeable in basic bookkeeping
-Able to travel throughout the Bay Area 1-2 days per week
-Room for growth! As we are a small company, this role will evolve based on your abilities and the company's needs!
We would like a person who would like to grow within a company and is dedicated to the job. Most importantly, we are looking for someone who is a team player.
If you fit our job description and have the experience and skills for this job, please email your resume. If you have any questions, feel free to email at any time.
We are offering a competitive salary depending on experience (negotiable) plus health insurance and vacation benefits:
-Starting at $20/hour with salary review after 90-day probation
-Health Insurance Benefits after 90-day probation
-Vacation starting after 90-day probation
-Full Gas reimbursement when traveling for work
This job is a Full Time job, 9:00am to 5:30pm with an hour lunch Monday through Friday, and some mandatory Weekend meetings.
Please email your resumes.
We at Wollborg Michelson want to help you build a Dream Career! This is an exciting position to get your foot in the door!
Location: South San Francisco
Hours: 8 am – 5 pm, M – F
Assignment Length: up to 6 Months (access to internal job board at end of contract)
Pay Rate: $21.32/hour - $27.66/hour
Administrative Assistant/ Executive Assistant
City: Palo Alto or Redwood City
Job Type: Contract
Tekberry is looking for a highly qualified and motivated Administrative Assistant to work on-site with our client, a world-class university in Palo Alto, CA.
This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.
The Division of Cardiovascular Medicine at Stanford University is seeking a friendly, professional, and highly organized Administrative Associate 2 to join our team. The division is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is driven by over 80 faculty, clinician educators and instructors who are the pillar of strength in the Division's ongoing efforts into the prevention, and treatment of cardiovascular disease. The successful candidate will be responsible for supporting the Imaging office.
- College degree
- Experience/desire to work in an academic setting
- Event planning experience
- Demonstrated willingness to learn and work well on a team
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.
We are seeking a smart, savvy, experienced Administrative Assistant to join our rapidly growing company. You will perform clerical and administrative functions in order to drive company success.
To Apply: Qualified applicants are asked to complete our Culture Index Survey to help us better identify your strengths. You can access the survey by clicking on the URL link noted. Inside the survey, be sure to complete ALL of the applicant information questions and upload your resume.
Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.
Manage incoming and outgoing correspondence, including billing and bill payment.
Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.
Open and maintain client files and information databases.
Handle interface with vendors and manage office supplies.
Meet and communicate with clients and client advisors and assist with trust funding.
Handle court and county recorder filings.
2-4 years of experience in all aspects of office administration and document production.
Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.
We are looking for candidates that can meet the following criteria:
- Review and report daily inventory adjustments and changes.
- Prepare monthly and annual summaries related to inventory/sales accuracy.
- Ability to prioritize and multi-task.
- Excellent communication skills: spoken and written.
- Strong computer skills, proficient in Microsoft Office.
- Bilingual is a plus.
We are seeking an Admin Assistant to become an integral part of our team! New Image Landscape is growing rapidly in all of our six Northern California locations and is currently looking to hire for an entry level/college graduate position for our Fremont Headquarters. New Image is a great company to work since it started in 1996 and continues to provide opportunities to be well paid with great advancement potential in all our locations. Healthcare benefits and performance based incentives are available with this exciting young leader in Commercial Landscape Management.
Join a rapidly growing green industry company where new positions and opportunities are opening up with excellent potential for career advancement. We offer an extensive hands-on training program to prepare you for a career in project management . No experience necessary, we are looking for enthusiastic people to join our energetic team so as to accommodate our expansion and new growth all over the San Francisco Bay Area and Northern California.
o Provides administrative support for the Sr. Assistant Dean
o Ensures high professional standards, attention to detail and consistent customer service in all administrative functions
o Maintains the Terra Dotta database for all LSB International Programs and acts as liaison between two different groups
o Monitors and reconciles all department operating accounts
o Collects revenue from a variety of sources and ensures posting to the appropriate accounts
o Produces monthly budget reports, working closely with the Sr. Asst. Dean to monitor income and expenses
o Oversees all creations and approvals of internal grants
o Serves as liaison to the company’s budget office
o Reports out financial state
o Oversee Concur expenses
o Maintain and propose changes to Financial Policies
o Liaison between departments
o Partners with Facilities to monitor building condition and ensure the maintenance of the various common spaces
o Manages scheduling for conference spaces, outside of suites
o Identifies resource support, establishes contacts and oversees installation of equipment and furnishings
o Coordinates delivery and distribution of communications, mail and supplies for the building and occupants
o Plans and coordinates facilities and equipment renovations
o Updates & disseminates quarterly phone list
o Updates and maintains the card coding systems and ensure that faculty, staff and student workers have access to necessary offices, classrooms and conference space
o Provides assistance for high priority, time-sensitive initiatives
o Meets with various groups regarding events and projects and ensures risk is mitigated; following up with appropriate departments, as needed
o Maintains files for all contracts
· Office Support
o Acts as back up for Sr. Assistant Dean during busy season
· BA degree preferred
· 3-5 years of Administrative Experience
· Able to spend a considerable amount of time using a desk/computer terminal
· Outstanding interpersonal skills
· Commitment to customer service, both internal and external
· Excellent organizational skills with a strong attention to detail
· Ability to handle confidential information with discretion and to exercise sound judgement
Assist specialists, coordinators, and management with purchase order, delivery, invoice, and payment handling activities, including processing SAP documentation and business support activities between Japanese customers and vendors.
Frequent communication with Japanese organizations change orders, freight shipment coordination, and effective relations with suppliers and customers.
Scan and file division documents (purchase orders, invoices, payment vouchers, shipping documents, contracts, etc.)
Perform general office duties (mail distribution, answering and routing phone calls, office supplies, copier and printer paper supply).
Manage tax forms from suppliers
Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff. Sensitivity to confidential matters may be required.
Team player, excellent organizational skills, ability to multi-task and prioritize, and work in a multi-cultural setting.
Bilingual Japanese is a plus.
Excellent PC skills a must (Microsoft Word, Excel & Outlook) SAP is a plus.
Superior organizational, interpersonal and communication skills.
Our client, a Global Trading and Distribution Company, is seeking a Passionate Administrative Assistant to join their dynamic team in Burlingame. This is an ASAP temp-to-perm role in which you provide seamless support the CEO in all administrative affairs. We are looking for an upbeat yet hardworking professional who is adept at anticipating business needs and adapting to constantly shifting priorities. Your strong business judgement and analytical approach to problem-solving will ensure your success in this position. This is an excellent opportunity with a tremendous room for growth!
Please submit your resume for consideration.
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Hours: 8:00am to 5:00pm
Pay Rate: $40-$44/hour
Duration: 2 years
1) Attention to detail.
2) Billing and invoicing- loves to work with numbers and balancing accounts.
3) Great communication skills to represent client with tree vendors.
2+ years of construction contract negotiations and administration experience
Understanding of construction terminology
Basic Microsoft Word, Excel, and PowerPoint skills
Demonstrated experience using databases
Basic office management skills Strong time management skills
Strong oral communication skills
Bachelor's degree in construction management or business administration or equivalent work experience
Prior SAP, ARIBA, Purchase Order experience a plus.
Work with the procurement specialist to develop specifications and conduct procurement activities (bid, evaluate, negotiate, and prepare procurement documents for the acquisition of goods or services in accordance with client's procurement policies and standard practices)
Draft contract documents
Transmit and track contract documents to suppliers and management
Verify insurance; receive and review contract invoices and coordinate authorization for payment; and maintain project and vendor files
Assist in the efforts to ensure the attainment of the company's supplier diversity goals
You must have STRONG excel & Powerpoint skills. YOU WILL BE TESTED.
Key Responsibilities include, but are not limited to:
Manage data entry in project trackers and various databases
Follow up with vendors on project status and ensure deliverables are on time
Create new item mockups for division resets
Image new items and updated items at Gladson outpost. Ensure items are posted and update team on status at weekly meeting.
Complete templates critical to the new item and vendor change process with the direction of Product Managers
Complete online research to support the new items process and presentations
Supporting Product Management in managing various tasks associated with managing the base business and launching new items
Simple data pulls and analysis from various internal and syndicated data partner systems
PC skills in MS Office (Excel, PowerPoint, Word)
Can organize data and follow instructions
Ability to learn new systems quickly
Some analytical experience and ability to understand category management metrics and complete minor analysis
Excellent verbal and written skills
Works with a sense of urgency with the ability to multi-task and prioritize to hit deadlines
Ability to drive to NorCal division office to image products. Imaging process requires bending, lifting, and standing sometimes for long periods of time.
Some analytical experience and ability to understand category management metrics and complete minor analysis, Experience with IRI, AC Nielsen a plus.
Major Surgical company seeking a Sr. Administrative Assistant to join their Sunnyvale, CA team! You will perform clerical and administrative functions in order to drive company success.
6 Month Contract - Responsibilities:
**6 Month Contract**
MW Partners is currently seeking a Junior Executive Administrative Assistant to work for our client who is a global leader in multimedia and creativity software products.
Responsibilities and duties:
Role and Responsibilities
An administration assistant to the chief executive officer (CEO) provides high-level, confidential administrative support to the office of the CEO. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, prepare presenting deck, handling information requests. This position is often privy to confidential information and as such, requires diplomacy and discretion.
(1)Manage CEO’s Schedule
The administrative assistant has the responsibility to manage CEO’s schedule and workload and ensure CEO is adequately prepared for meetings. Prior to meetings, the administration assistant may prepare the meeting agenda and provide needed background information to the CEO. It is also his/her responsibility to ensure the CEO is briefed on her daily schedule to ensure CEO arrives on time and knows where to be. Whenever it is appropriate, the administrative assistant will facilitate the prioritization of meetings to manage the appropriate workload of the CEO. He/She needs to be proactive in managing the phone calls, meeting requests and the routine inquires.
CEO needs to travel frequently and it is the responsibility of the administration assistant to arrange travel and logistics. This may include booking flights, car rental, ground transportation, and hotel accommodations. The administration assistant is also responsible for arranging meetings, providing needed background information and completing expense reports for reimbursement after the trip.
(3)General Administrative and Clerical Tasks
The administration assistant also provides general administrative and clerical tasks such as answering phones, faxing, mailing, scanning, filing and photocopying. The administration assistant also may be required to arrange logistics for visitors/candidates, coordinate conference calls, transcribe notes and type correspondence. The administrative assistant will ensure the office and/or the conference locations are well arranged for the CEO to manage the work as well as to host business guests. In addition, the administrative assistant may provide general administrative support and clerical tasks for the Executive Team members reporting to the CEO.
Qualifications and Education Requirements
While a bachelor’s degree is preferred, an associate degree may be acceptable with sufficient previous work experience with 5+ years of experience supporting senior managers, strong computer skills, manage upwards, handle confidential information and multitask. Personal attributes such as discretion, a high level of professionalism, strong attention to detail, organization and written and verbal communication skills are also sought.
Strong Excel, Word, Outlook and Power Point skills.
Excellent communication skills across all professional levels and functions.
Excellent interpersonal skills.
Proactive with the ability to work efficiently and effectively under tight time frames
We are currently seeking a Japanese Bilingual Administrative Assistant for a Japanese Company in San Jose, CA. The ideal candidate will have general office management experience and entry welcome!
Position: Japanese Bilingual Admin Assistant
Location: San Jose, CA
Languages: English and Japanese must
Pay: $50-55K (Depending on your experience) + Benefits
Status: Full time
The firm is looking for an individual on a fulltime basis. The primary responsibility of this position is to be the welcoming and supportive first contact for all clients, prospects, and business partners. In addition, this role will support the operations team with onboarding new clients and maintaining the customer relationship management software.
One of our established clients in Redwood City is looking for a talented Administrative Assistant. This is a temporary to direct hire position that requires the candidate to have strong customer-facing and analytical skills, as well as the ability to communicate and collaborate successfully with others.
Responsibilities for this position include: