Jobs near Palo Alto, CA

“All Jobs” Palo Alto, CA
Jobs near Palo Alto, CA “All Jobs” Palo Alto, CA

Do you want to make a difference in the lives of individuals with developmental disabilities? We are looking for candidates to work within a team environment with the individuals supported, their families and providers in the community. This position provides assistance to individuals with developmental disabilities to lead more independent and productive lives by coming up with innovative, person centered approaches to improve the quality of services to individuals supported by the Agency in a compassionate and creative environment.

The Intake Specialist acts as the first point of contact between potential Early Start and continuing clients and the Regional Center. The position also needs to provide basic information on services and secure information to determine eligibility requirements and potential services. This position requires travel to offices and meetings throughout the Bay Area. Occasional statewide travel to sites throughout California may be required. Fluency in both written and verbal Spanish is required.


Solicit all intake information from applicants, provide information regarding GGRC services, and refer qualified clients to Assessment Team or other community resources (when indicated). Provide general information and referrals regarding resources and services to clients and callers. Explain GGRC procedures and policies, including legislation and due process rights. Ensure the required timeframes, policies and procedures are met.

Input intake information and notes into system. Confirm client’s ‘first time’ status in Regional Center system. Maintain database of calls and documentation of applicant’s inquiries. Complete and maintain all required forms and reports according to regulations and procedures. Complete monthly statistics.

Determine place of residence in accordance with guidelines. Review and determine appropriateness of applications for service. Maintain information and referral services. Assist in determining referrals for outreach services. Provide administrative support to unit as needed. Participate in special projects and assist with additional duties or tasks, as assigned.


• Associate Degree from an accredited college of social welfare or related human services field required. Bachelor's degree is preferred;

• 1+ year client interaction and evaluation experience;

• Work experience with developmentally disabled;

• Experience in the field of Early Childhood Development desired;

• Case Management experience preferred;

• Experience in multi-cultural settings and/or multi-lingual capacity.


• Able to speak clearly and be understood by native Spanish speakers and to understand relevant spoken/written dialects, as appropriate;

• Good interview skills and able to assess individual needs and input detailed notes into system while interviewing;

• Excellent communication skills in producing documents in a business manner and conveying complex information in a clear, concise and professional manner;

• Familiar with issues associated with working with developmentally disabled;

• Familiar with MS Office and Adobe products;

• Able to operate basic office equipment;

• Time management and organizational skills;

• Initiative and decision making;

• Customer and detail oriented.

Salary starts at $3,500.00 per month


Golden Gate Regional Center is a private non-profit agency that provides assistance. We offer competitive pay, outstanding benefits, and a dynamic work environment. We have over 200 employees located in San Francisco, Marin and San Mateo counties.

GGRC is an equal employment opportunity employer.

Local candidates only please. No phone calls.

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Mathnasium, The Math Learning Center, is now hiring an Administrative Assistant for our Redwood City location! Every day, students around the world attend Mathnasium learning centers to boost their math skills. We are highly specialized, teaching only math using a curriculum developed over the past 35-years. We teach math in a way that makes sense to students in 1st grade to High School.

The ideal candidate will be a bright and ambitious professional, willing to work hard and change the way students view math. Candidates should be detailed minded, have good organizational skills, be highly motivated, and very enthusiastic. This key leadership position drives quality and consistency of the center experience. You will utilize your talents to manage binders during instructional hours, including hiring, scheduling, coaching and training a team of instructors, and parent communications. The ideal candidate will ensure students are provided with effective and concise math instruction that makes sense to them. Administrative Assistants are responsible for assuming the Center Director’s duties in his/her absence. Advancement opportunities are available for top performers.


  • Search, hire, on-board and train new instructors.

  • Schedule and maintain the schedules of 30+ employees.

  • Observe and prepare biannual instructor evaluations.

  • Ensure company policies, standards and procedures are followed.

  • Understand and organize the life-cycle of student binders.

  • Conduct center tours and consultative sales presentations. Build rapport with parents and effectively convey the benefits of Mathnasium and our commitment to help their student be successful in Math. Schedule assessments and effectively enroll students, as needed.

  • Assist Center Director in making appropriate business based decisions and resolving issues. Demonstrate good judgment in stressful situations.

  • Act as Manager On Duty, open/close the center as needed.

  • Review student needs and educational status with Center Director on an ongoing basis.

  • Provide feedback to Center Director regarding Instructor performance.

  • Perform operational and administrative functions as assigned.


  • Confident math skills (through Algebra preferred but not required)

  • Minimum 1-year related experience, preferably in a leadership role in education, sales or customer service.

  • Strong ability to multi-task, balance priorities and work in a dynamic environment.

  • Excellent communication skills and ability to build and nurture strong relationships.

  • Collaborate leadership; ability to train and engage staff as well as delegating responsibilities.

  • Strong tact and diplomacy; interacts and works cooperatively with children, parents and staff.

  • Ability to prioritize; organize and plan work under own initiative.

  • Highly organized; ability to handle multiple concurrent assignments and projects.

  • Strong problem solving and conflict resolution skills.

  • Work independently with moderate supervision.

  • Flexible/adaptable to constant change.

  • Open availability during business operating hours, including evenings and weekends.

  • Strong comprehension of Microsoft Office and Google Docs.

  • Have a love for children!

  • College degree preferred.

  • Must be able to work on Saturdays

Hours will vary, but generally are afternoon and evenings Tuesday - Friday from 10:30 am -7pm and Saturdays 9 am - 5 pm. Pay is very competitive + bonuses and based on education and experience.



Email your resume and cover letter. Please include your career goals and describe your qualifications related to this position and why you would be awesome to be a part of our team!

You will receive an email acknowledging receipt of your resume. Thank you for applying, we look forward to reviewing your application.

Mathnasium is an equal opportunity employer and a drug free workplace.

Job Type: Full-time

Salary: $55,000.00 to $70,000.00 /hour


  • Scheduling: 1 year (Preferred)

  • Leadership role: 1 year (Preferred)


  • Redwood City, CA 94063 (Required)

Work authorization:

  • United States (Required)

Additional Compensation:

  • Bonuses

Work Location:

  • One location


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off


  • Education

Ergonomic Workspace:

  • Yes

Financial Duties:

  • Payroll

This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma


  • Monday to Friday

  • Weekends required

  • 8 hour shift

See full job description

I am in search of a Personal Assistant that lives in or near Oakland, CA. I'm a former lawyer that runs a coaching business and runs workshops on mindfulness and leadership for lawyers and legal departments. See my work at I am based out of my home here in Oakland off of Redwood Road. I'm quite busy with my client work. I am looking for someone who can mostly help with running small errands so that I can focus on growing my business. 

This position is for someone that is looking to make some extra cash,  available at periodic times (every week or so) for errands and tasks,  works with a positive attitude and energy and are not reactive in nature. If this job description is of interest to you, I would love to hear back from you. Because errands are involved, having a car is necessary. 


  • Proven track record of trustworthiness - must have impeccable discretion with access to sensitive company and personal information

  • Strong organizational skills and attention to detail, quick twitch and passion for efficiency

  • Strong written and verbal communication skills

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We are looking to bring on a leader into our firm. As one of the most exciting, career growth based and innovative firms in the bay area we are currently seeking an Office Admin to support our office and staff. Our projects cover a wide range of construction, engineering project types, scales, from mixed-use developments, mid-rise, residential and a variety of unique commercial work. We also build some of our own projects, so there is a lot of diverse and dynamic work.

Our work-life approach is very flexible and we take a employee for life mentality. Benefits include bi-weekly table massages, work from home, and team activities.

General Description:

The Office Admin will be responsible for all duties related to the operations of the office including:

  • Ordering and maintaining proper stock of business supplies

  • Maintaining our food & beverage stock for the office

  • Overseeing incoming/outgoing mail and packages

  • Answering and directing phone calls

  • Receiving visitors

  • Invoicing Clients

  • A/P, A/R for the accountant to match in Quickbooks

  • Input Customer Leads into Salesforce

  • Manage Campaigns and Salesforce activities

  • Provides administrative support to the Senior Leadership team as needed.

Responsibilities and Duties

  • Answer main phone line and direct callers to proper parties, taking detailed messages for relevant individuals and departments as needed

  • Greet, announce, and direct all office visitors

  • Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis

  • Handle all incoming and outgoing mail and deliveries (USPS, FedEx, UPS, etc.)

  • Place food & beverage orders weekly, monthly and on-demand

  • Ensure order and neatness of shared office spaces

  • Draft and distribute Corporate communications

  • Provide administrative support to staff

  • Manage and Pay vendors and bills

  • Complete other administrative duties as needed

Qualifications and Skills

  • A minimum of one year of professional experience in office administration, reception, customer service, executive assistance, or similar field.

  • A Bachelor’s degree or an Associate degree with equivalent experience

  • Ability to effectively communicate with customers, vendors, and all employees from drivers to executives

  • Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets and word documents

  • Knowledge of Salesforce including campaigns, leads, opportunities, etc

  • Excellent organization and multi-tasking skills with strong attention to detail

  • Superior problem-solving skills with the ability to think on one’s feet

  • Polished and professional in both appearance and conduct


  • Fully compensated medical, dental, vision benefits

  • PTO

  • Bonuses

  • Cozy work environment

Job Type: Full-time

Salary: $18.00 to $25.00 /hour


  • customer service: 1 year (Preferred)


  • High school or equivalent (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Professional development assistance

This Job Is Ideal for Someone Who Is:

  • People-oriented -- enjoys interacting with people and working on group projects

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction


  • Monday to Friday

Financial Duties:

  • Invoicing customers

  • Handling accounts payable and receivable

  • Generating financial and operational reports

  • Maintaining budgets and record expenses

  • Processing payments

See full job description

Love the details? Get deep satisfaction from a job well done? Love helping things run smoothly? Find delight in supporting the administrative needs of a team and providing excellent customer service? Obsessed with check lists and office organization?

The Program Assistant is the behind-the-scenes administrative and programmatic support of some of our largest Galileo camp sites. This role supports the Operations Coordinator in setting the tone for service mentality and work ethic for every other camp staff member. They role model the flexibility required at camp—there is no job too big or too small. There is a lot of work to make the camp office—and thus camp—run smoothly, and our Program Assistants help turn those wheels!  Perfect for those that love databases and camp songs alike. Learn more about this role and working at Galileo in our jobs video gallery.

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

About Galileo

Galileo’s mission is to develop innovators who envision and create a better world. We know it’s bold. We also know that we can’t achieve it without asking staff to be role models of an innovator’s mindset—visionary, courageous, collaborative, determined and reflective. It’s not always easy. Camp staffers work hard. Very hard. You can expect days in which there’s a lot to do and not a lot of time to do it. But part of what makes our culture great is that no one is too proud to complete any task that needs doing. Our camp staffers bring camp magic to life—for campers, and for themselves.

Core Requirements

  • Commitment to educational programming for children

  • Flexibility to meet changing work needs and demands

  • Ability to handle multiple tasks efficiently and accurately

  • Strong organization skills and attention to detail

  • Ability to communicate clearly, maturely and compassionately with families

  • Ability to maintain an excellent work ethic, a high level of energy and exceptional enthusiasm all day, every day, for the duration of the summer

Required Experience & Education

  • College degree preferred but not required

  • Administrative experience

  • Demonstrated leadership experience

  • Experience working with kids or in a camp setting a plus

  • Current CPR and First Aid certification (by start of camp)

 Essential Duties & Responsibilities

  • Support administrative and management tasks, as directed by Operations Coordinator, Assistant Camp Director, or Camp Director

  • Support all aspects of camp, especially behind-the-scenes operations and programming

  • Provide excellent customer service to camp families via phone or in person

  • Support production of weekly camper paperwork and database management


  • Program Assistants are compensated at a regular hourly rate of $13.25-16.10 per hour

  • Staff will be compensated at a different hourly rate (training rate) for 2-12 hours of online training to be completed before camp, and for 2 days on-site setup/training

  • Summer staff positions are temporary, seasonal positions and do not include health benefits or paid vacation time

  • Overtime will be paid at 1.5x the regular hourly rate in accordance with state and federal requirements

  • Payroll is processed weekly; payments will be issued and paystubs made available the Friday after each camp week

  • Free and/or significant camp discounts (exact details contingent on location)

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Job Summary

Pacific Ballet Academy has been in Mountain View for 3 decades. We are proud to present the 30th season of The Nutcracker in 2020! We are a longstanding establishment within the local dance community, with an amazing history. And we are looking for a person to join our team! We would like to hire a part-time office administrator for our studio. You would be working with our administrative manager and our director to oversee/perform various tasks relevant to the day-to-day running of the studio, as well as assisting with special activities related to performances.

Responsibilities and Duties

* Administrative duties include, but are not limited to:

  • answering phone calls, responding to phone messages

  • answering emails

  • scheduling private lessons

  • entering payments & adjusting student's schedules, using the studio software. (We use "The Studio Director" software, & we can train you)

  • Front desk duties include greeting families and dancers with an upbeat attitude and answering any questions.

  • Posting to our social media sites, keeping them updated, Facebook, Instagram etc.

Qualifications and Skills

  • Proficiency in Google docs, forms, xcl, & also social media platforms is essential.

  • Proficiency in The Studio Director software not essential, but an ability to absorb software skills is essential

  • Knowledge of SquareSpace (website platform), or we can train you.

  • Strong communication skills, upbeat attitude, good time management.

  • Good written and verbal communication skills.

  • Ballet experience is highly desirable. Additional hours possible with substitute teaching opportunities for qualified candidates. Also possible teaching opportunities in the fall term.

Office Hours:

* Fall & Spring Term (ends 6/20/2020 )

Monday through Friday, 3pm - 7:30/8pm, Saturdays 8:30am - 12:30pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule.

We are flexible.

* Summer Term

Monday through Friday, 8:30 am - 4:30 pm.

At least 2 and as many as 4 of the above mentioned days to fit your schedule. We are flexible.

* We have performances over 2 weekends during the year. One is typically in March and the 2nd performance is in November. You may be asked to work during these performances, if you are available.

We look forward to meeting you soon.

Job Type: Part-time

Salary: $18.00 to $25.00 /hour

Additional Compensation:

  • Other forms

Work Location:

  • One location


  • Flexible schedule

Hours per week:

  • 10-19

This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

Financial Duties:

  • Handling cash

  • Invoicing customers

  • Processing payments

See full job description

The conservation and markets initiatives (CMIs) is a portfolio of three initiatives spanning Forests and Agricultural Markets, Oceans and Seafood Markets and Conservation and Financial Markets. The initiatives are set up individually but are managed in concert to maximize synergies. The CMIs develop decision making tools that can support implementation of corporate commitments toward sustainable supply chains; they aim to achieve greater transparency and traceability in supply chains and to improve risk assessment in financial markets in order to channel more capital toward sustainable commodity production. The CMIs are implemented via partnerships with NGOs with a track record of working successfully with the private sector. Launched in 2016, the initiatives are underpinned by a grant volume of about $200 million over five years. It maintains an annual operating budget of approximately $2 million.

For more information about the initiatives, visit: Conservation and Financial Markets Initiative, Forests and Agricultural Markets Initiative, Oceans and Seafood Markets Initiative

The Position

The foundation is seeking an experienced Administrative Assistant to provide support for the Program Director, Conservation and Markets Initiatives, and to perform other administrative tasks for the CMIs team. This position reports to the Program Director and participates in the day-to-day operations of the team, as directed.

Key Responsibilities

Provides primary administrative support for the Program Director, Conservation and Markets Initiatives (CMIs). Helps to maximize effectiveness by managing priorities, maintaining external contacts, and ensuring deadlines are met.

Manages the Program Director’s complex calendaring, travel, and meeting arrangements, including the preparation of itineraries and expense reports.

Assists the CMIs Program Officers with travel and meeting arrangements, including the preparation of itineraries and expense reports, as needed.

Assists in scheduling and planning for the CMIs team-related events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Prepares drafts and final correspondence, primarily for the Program Director and, as needed, for the CMIs Program Officers. Reviews correspondence received by the Program Director and determines appropriate action, routing materials as appropriate.

Acts as a liaison for the whole CMIs team by responding, as needed, to incoming communication, internal communication, and determining appropriate action. Routes materials/information to appropriate individuals/groups.

Responds to incoming calls and inquiries to the CMIs, and determines appropriate action. Routes to colleagues within the foundation, as appropriate.

Assists the full CMI team with presentations, reports and document production.

Organizes and maintains the CMIs general and confidential files.

Maintains confidentiality of information as required by foundation policy.

Experience and Education

The ideal candidate will have:

University degree (B.S., B.A., etc.) preferred

5+ years of related experience in a fast-paced environment

Proficiency in technical systems and programs, including proficiency in Microsoft Outlook, Word, PowerPoint and Excel


The ideal candidate will:

Have exceptional organizational skills and proficiency in prioritizing assignments, handling multiple complex assignments, and setting and meeting deadlines with an orientation toward results and resolution.

Bring a collaborative, enthusiastic, proactive and adaptable nature, which is essential given the extent to which this position interacts with colleagues, the foundation’s executive committee members, and external stakeholders.

Have the ability to anticipate and proactively address the needs of the Program Director.

Provide courteous and responsive support, while balancing requirements to adhere to legal requirements and foundation policy.

Have excellent written and verbal communication skills, including grammar, spelling and punctuation.

Be flexible and willing to work in a changing environment where day-to-day responsibilities are expected to evolve and fluctuate over time.

Be able to multitask and adapt to changing priorities, work under pressure, and meet deadlines.

Process management, operation, organization, and time management skills, with strict attention to detail.

Act with discretion when dealing with confidential and sensitive information.

Possess professional etiquette, self-discipline, and an ability to work independently. Strong decision-making abilities and good judgment are required.


The ideal candidate will demonstrate the following attributes that describe how we at the foundation strive to do our work with each other and our partners.

Committed to Excellence



Open and Honest

Humble and Self-Aware

Compensation and Benefits

Compensation includes a competitive base salary and an excellent package of health, retirement savings and other benefits.

Application Process

Applicants must be legally authorized to work in the United States. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance.

The Gordon and Betty Moore Foundation is an equal opportunity employer and welcomes a diverse pool of candidates for this search. We are committed to fostering a culture of inclusion and welcome individuals with diverse backgrounds and experiences to apply.

All correspondence will remain confidential.

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Born in San Diego in 2007, Club Pilates has expanded across the nation, bringing Pilates to hundreds of thousands of people. We serve up over eight million workouts each year to our dedicated members…and we're just getting started.

Pure to Joseph Pilates' original Reformer-based Contrology Method, but modernized with group practice and expanded state-of-the-art equipment, Club Pilates offers high-quality, life-changing training at a surprisingly affordable price.

We believe that Pilates is the path to a fuller, more satisfying physical existence. We believe that being in control of your body helps you to be in control of your life. And best of all, we believe that you can start anytime.


The main focus of the Sales Associate is to represent Club Pilates to potential clients, bring new prospects/members in the door, and close sales (including memberships, private training, teacher training, and retail merchandise). Along with bringing in new prospects/members, the Sales Associate also focuses on retaining current members by providing stellar customer service. A fitness background is preferred but not required; candidates with a strong sales background are ideal.


  • Excellent sales, communication, and customer service skills required

  • Goal-oriented with an ability to achieve sales in memberships, retail, private training, and teacher training

  • Ability to learn and use the Club Ready software system

  • Ability to stand or sit for up to 8 hours throughout the workday

  • Hearing sufficient to understand conversations, both in person and on the telephone

  • Must be able to work under pressure and meet tight deadlines

  • Must communicate professionally and effectively to clients and colleagues

  • Must have excellent public speaking skills

  • Must have proficient computer skills

  • Valid drivers' license, proof of insurance, and access to reliable transportation.


  • Execute sales process of lead generation, follow up, and close

  • Conduct tours of the studio while establishing a relationship and targeting prospective member's needs and wants

  • Maintain acceptable level of personal sales production

  • Emphasize and enforce objectives of the studio as a fitness and wellness provider

  • Present available services to current or prospective members

  • Book quality appointments to achieve monthly sales quota

  • Participate in special events (health fairs, grand openings, marathons, and community and hospital events) to promote the club

  • Assumes responsibility for developing selling skills

  • Other duties as assigned


  • This position offers a competitive base salary

  • Commission paid on sales

  • Opportunity for bonus based on performance

  • Opportunities for growth within the studio including additional sales and management positions

  • Club Pilates unlimited membership

  • Team member discount on retail

  • 401K

See full job description

About this position:

Job Title: Receptionist

Division: Administration

Department: Internal Services

Location (City/State): San Jose, CA

Employment Type: Full-Time

FLSA Status: Non-Exempt

About us:

Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

General Statement of Job:

The Receptionist will work alongside a well-selected team of professionals in a fast-paced environment. Duties include but are not limited to; answering phones, ensuring phone calls are properly transferred, greeting guests in a professional, friendly, and hospitable manner. Ordering and stocking all office refreshments and supplies, coordinating all incoming and outgoing mail and packaged shipments, office conference room reservation management and assisting with various administrative duties. The successful applicant will screen and direct a high volume of calls from SIS clients, employees and guests; therefore, they will require outstanding communication skills, a great attitude, and the ability to leave a consistently positive impression with each and every interaction.

Essential Job Functions:

  • Answer telephones and direct callers to the appropriate extension or provide requested information

  • Act as first point of contact for in-person visitors

  • Handle incoming and outgoing mail, including packages via express mail services

  • Order, receive, stock, and distribute office supplies

  • Order, receive, stock, and maintain kitchen areas including snacks, beverages, and paper goods

  • Assist with other related clerical duties such as photocopying, faxing, and filing

  • Perform other related duties as required

Minimum Qualifications and Requirements:

  • Must be 21 years old

  • Must have a valid Driver's License

  • Associates Degree as required or equivalent experience

  • At least one year of experience in a corporate office setting

  • Customer service or receptionist experience is highly desirable

  • Strong written and verbal communication skills

  • Proficient in Google applications (gmail, documents, spreadsheets, forms) and iOS Systems

  • A dependable team player with business maturity and enthusiasm

What we can offer:

  • Pay Rate: $16.00/hr

  • Health, Dental, Vision, and 401k for eligible employees

  • Paid Time Off including Sick/Safe Time

  • A dynamic and challenging work environment with opportunity for growth

Additional Information:

  • Security Industry Specialists, Inc.

  • Private Patrol Operator #PPO 13936

  • Private Investigator #PI 28063

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 Substitute Preschool Teachers and Aides (no experience or units necessary for employment)

Apply online at

Want experience working in a licensed Preschool? We are looking for substitutes part-time, full time and temp to hire for Preschool positions NOW on call.

Temp Care is a full staffing service for Early Childhood Educators. We recruit and place Teachers and Aides in temporary and permanent positions, ranging from infant care through school age. We have been around since 1988.

Requirements for Aides:

  • No Early Childhood Education units

Requirements for Assistant Teachers:

  • Must have a minimum of 6 Early Childhood Education units

Requirements for Teachers:

  • 12 core units Early Childhood Education / Development Semester Units including

  1. Child Development

  2. Child, Family, and Community

  3. Degree in Child Development or Early Childhood Education

  4. CA Child Development Associate Teacher Permit, or higher

Necessary Qualifications for all:

  • Must be at least 18 years of age

  • Be in good health and agree to health screening including a TB test, influenza, measles, and pertussis.

  • Mandated Reporter Certificate

  • Clear Criminal Background

  • Must be available for 4-8 hour shifts on call. Must be available to devote a minimum of 2-5 full days a week to receive day-to-day job assignments early in the morning.

  • Reliable and flexible when accepting jobs at different sites.

  • Have the capability to lift up to 50 pounds or more in case of an emergency and to work at the child's eye level .

  • Must be willing to change diapers.

  • Must be willing to travel.

  • Must have Basic English Skills

  • GPS

See full job description

Job Description


Administrative/Executive Assistant

We are looking for a resourceful, problem-solving, tech savvy individual who can help our team with the following tasks:

▪ Provide administrative assistance to the CEO and team, as needed

▪ Scan, collate and properly and systematically digitize records

▪ Assist bookkeepers with data entry on client files

▪ Run errands as needed (vehicle preferred)

▪ Communicate effectively (both verbally and in written form) with staff, clients, client suppliers, vendors, and banking contacts, according to client assignments and on clients’ behalf.

▪ Update project boards with task and status updates

▪ Conduct various small data analysis projects, as needed by CEO or staff

▪ Maintain office supplies and equipment

▪ Filing (mostly online), as needed

▪ Help keep client records up-to-date and customize data important to clients.

▪ Collect and distribute mail

▪ Complete bank deposits and vendor runs, as needed


Education, Experience, and Skills Required:

▪ Computer fluency absolutely essential, as is the ability to learn new software quickly and independently. We are a paperless environment and work with many online applications that integrate with one another and with QuickBooks. The ability to intuit how data flows between systems is critical.

▪ Fluency in QuickBooks accounting software, essential

* Knowledge or willingness to learn and other digital tools

▪ A willingness to learn new ways of being efficient is equally important.

▪ Experience in business or office clerical or management role, essential.

▪ Bachelor’s degree, preferred.

▪ Technologically savvy, critical.

▪ Must have excellent interpersonal skills and customer service skills.

▪ Ability to:

* operate computers and other general office equipment, required.

* type 40 WPM, required.

* 10-key skills, preferred.

* communicate clearly, concisely and accurately, verbally and in writing.

* handle complexity with composure and thoroughness.

* keep client matters strictly confidential, essential.

* attention to detail, essential.

* collaborative work style to accomplish related results, required.

* self-directed, capable of working independently, without supervision, work-disciplined.

▪ Fluency in both Mac and PC environments, essential. We are a Mac-only office!

▪ Experience with MS Office, including Excel and Word, and Mac Mail application, required.

▪ Maintain neat and orderly files – both in hard copy and electronic format.

▪ Must have great time management skills.

▪ Must be capable of carrying bankers’ boxes of clients’ financial records at times.

▪ Driver’s license must be in good standing.


Qualities we are seeking:

▪ Resourcefulness, critical thinking, integrity, attention to detail, dependability, adaptability, cooperation, initiative and can-do attitude.

Company Description

inQub-O’s team of conscientious and caring bookkeeping specialists is dedicated to providing high-quality service, with integrity and a solid base of administrative, bookkeeping and managerial knowledge.

Our mission is to work collaboratively with our clients, in an advisory capacity, to help them grow in strategic, innovative and sustainable ways. We help our clients improve their executive oversight.

Our professional experience spans many sectors – including healthcare, non-profit, IT, marketing, telecom and the arts.

The best things about working at inQub-O? Our collaborative, innovative spirit and flexible work environment!

See full job description

Job Description


Are you looking to put your multi-tasking skills and people skills to good use? Do you want to be an important part of a team? If so, we may have the job for you!

Fresh & Natural Inc. is a food management company that provides cafeteria and catering services. We are in search of an admin assistant/PR assistant to work for our diverse and corporate office.

We are looking for a dynamic individual that possess the following qualities:

-Personable, friendly, gets along with others, and works well in a team
-Flexible and able to handle multiple jobs

-Great at PR and handling client/customer requests, questions, concerns and complaints
-Comfortable working around computers
-Knowledgeable in Microsoft Office programs such as Excel, Word, PowerPoint, basic QuickBooks, and web research
-Experienced in data entry
-Able to Multi-task
-Knowledgeable in basic bookkeeping

-Able to travel throughout the Bay Area 1-2 days per week

-Room for growth! As we are a small company, this role will evolve based on your abilities and the company's needs!


We would like a person who would like to grow within a company and is dedicated to the job. Most importantly, we are looking for someone who is a team player.

If you fit our job description and have the experience and skills for this job, please email your resume. If you have any questions, feel free to email at any time.

We are offering a competitive salary depending on experience (negotiable) plus health insurance and vacation benefits:

-Starting at $20/hour with salary review after 90-day probation

-Health Insurance Benefits after 90-day probation

-Vacation starting after 90-day probation

-Full Gas reimbursement when traveling for work



This job is a Full Time job, 9:00am to 5:30pm with an hour lunch Monday through Friday, and some mandatory Weekend meetings.

Please email your resumes.


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Job Description

We at Wollborg Michelson want to help you build a Dream Career! This is an exciting position to get your foot in the door!


Location: South San Francisco

Hours: 8 am – 5 pm, M – F

Assignment Length: up to 6 Months (access to internal job board at end of contract)

Pay Rate: $21.32/hour - $27.66/hour


Essential Functions:

  • Provide clerical, administrative and data entry support.

  • Order and maintain office supplies.



  • Type memos, letters, and other correspondence.

  • Answer telephones, take and distributes messages.

  • Sort and distributes mail.

  • Make copies; send, receive and distributes correspondences.

  • Maintain bulletin boards.

  • Maintain and update files, and records.

  • Performs general office duties.

  • Processes invoices.

  • Collect and assemble statistical data and generate reports.

  • Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.

  • Perform other duties as assigned.


Minimum Qualifications:

  • Two years of clerical experience.

  • Must be able to communicate effectively and professionally both orally and in writing.

  • Must be proficient in Microsoft Office suite.

  • Must have excellent job tenure (at least two years at each position, some exceptions allowed)

  • Able to pass a seven year felony/misdemeanor background check



Company Description

Finding a dream job can feel a lot like searching for a needle in a haystack. We start by viewing each candidate as an individual, identifying their distinct strengths and guiding them to the right opportunities. We're also big believers in mentoring our candidates and creating long-term relationships. Helping you find your dream job is really just the start. We want to help you build a dream career!

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Job Description

Administrative Assistant/ Executive Assistant
City: Palo Alto or Redwood City
State: CA
Job Type: Contract
Hours: 40

Tekberry is looking for a highly qualified and motivated Administrative Assistant to work on-site with our client, a world-class university in Palo Alto, CA.

This is an at-will contract position that will see the ideal candidate working alongside industry-leading talent.

Job Description:

  • Coordinate activities, including management of a complex calendar, travel arrangements and associated logistics, as well as teaching support.

  • Prioritize, plan, and/or oversee logistics for meetings and events with internal/external constituents. This includes executive and senior level staff, donors, and government and judiciary officials.

  • Serve as liaison, working collaboratively with varied departments and external organizations. This includes screening correspondence, answering multiple telephone lines, and keeping executives informed of all matters requiring attention in a timely manner. Provides support to visitors and is responsive to questions and concerns.

  • Oversee and manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties to ensure deadlines are met.

  • Manage the work of the Administrative Associate. This includes taking responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Order supplies, letterhead and business cards.

  • Compose correspondence; draft, review and edit documents. Compile materials needed for meetings and/or events.

  • Process reimbursements and other financial requests using Oracle.

  • Other duties as assigned.



  • Bachelor’s degree and 5 years of Administrative Assistant experience or combination of education and relevant experience.

  • Previous University experience highly desirable.

  • Advanced MS Office skills [Excel, Outlook, Word and PowerPoint].

  • Oracle or other ERP experience.

  • Extensive high-level administrative experience supporting high level individuals.

  • Ability to multi-task, adapt to changing priorities and meet time sensitive deadlines.

  • Must be a team player, detail oriented and able to work independently.


Company Description

Tekberry has over 25 years of experience working with clients from Fortune 500 companies down to small and medium sized companies. Our job is to develop a partnership with clients and with our talent to ensure that we best match opportunities with our talent pool. But we don’t just match for job specifications, we match people to the work culture, too.

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Job Description



The Division of Cardiovascular Medicine at Stanford University is seeking a friendly, professional, and highly organized Administrative Associate 2 to join our team. The division is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is driven by over 80 faculty, clinician educators and instructors who are the pillar of strength in the Division's ongoing efforts into the prevention, and treatment of cardiovascular disease. The successful candidate will be responsible for supporting the Imaging office.


Duties include:

  • Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.

  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

  • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

  • Maintain approved content on websites.

  • Requirements: 


    - College degree

    - Experience/desire to work in an academic setting

    - Event planning experience

    - Demonstrated willingness to learn and work well on a team



    High school diploma and three years of administrative experience, or combination of education and relevant experience.

    • Proficient computer skills and demonstrated experience with office software and email applications.
    • Demonstrated success in following through and completing routine tasks.
    • Strong organizational skills and attention to detail.
    • Strong verbal and written communication skills.
    • Excellent customer service and interpersonal skills.
    • Ability to prioritize and multi-task.

Company Description

Employnet, Inc. is a global leader in creating flexible workforce solutions.
Each day we connect talented people to innovative companies with a wide range of skills and industries, helping to empower success.

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Job Description

Duties: Apply job skills and company policies and procedures to complete a wide range of adminstrative tasks. Work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations. Normally receive no instruction on routine work and general instruction on new assignments. Examples of tasks include: Booking travel arrangements Scheduling meetings Managing calendars Screening and prioritizing incoming mail requests Coordinating arrangements for seminars, workshops, meetings Set up new vendors in Client's payment system Process and track purchase order requisitions and recommend purchases of office supplies Process sponsorship requests Note taking and record keeping for routine management and team meetings Plan and organize off-site team meetings

Skills: .
Education: .

English Read Write Speak







AdditionalMinimum Degree Required: Associate's Degree (Community College, MBO)

Company Description

Intelliswift Software, Inc. is a premier business and technology solutions company headquartered in the Silicon Valley, with offices across the United States, India and Singapore.
The company has a proven track record of delivering results through its global delivery centers and flexible engagement models for over 450 brands ranging from Fortune 100 to growing companies.
Intelliswift provides a variety of services including Enterprise Applications, Mobility, Big Data/BI, Staffing Services, and Cloud Solutions.
Growing at an outstanding rate, Intelliswift has been recognized as the second largest private IT Company in the East Bay.

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Job Description


We are seeking a smart, savvy, experienced Administrative Assistant to join our rapidly growing company. You will perform clerical and administrative functions in order to drive company success.


  • Support CEO and executive team with general operational tasks

  • Maintain positive and professional staff and client relationships; welcome and greet clients and office guests

  • Manage communication of information in and out of the office; draft correspondences and other formal documents; prepare outgoing mail and packages

  • Plan and schedule appointments and events; send reminders regarding upcoming appointments

  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages

  • Arrange travel for industry events and executive team

  • Suggest changes to office task workflow to improve efficiency

  • Develop and implement an organized filing systems

  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required

  • Monitor office supplies; order and re-stork as needed

  • Ensure office is kept clean and organized at all times

  • Perform other duties as assigned


  • High school diploma or GED equivalent required

  • 2 + years administrative experience preferred

  • Extensive knowledge of Microsoft Suite and other administrative programs

  • Familiar with common office equipment (printers, copier, fax, etc.)

  • Experience with file management

To Apply: Qualified applicants are asked to complete our Culture Index Survey to help us better identify your strengths. You can access the survey by clicking on the URL link noted. Inside the survey, be sure to complete ALL of the applicant information questions and upload your resume.


Company Description

We are Ambreesh- We create must-have, luxury beauty products that embody the conscious cosmetic movement. We provide an elevated beauty experience for women, while creating an accountable and supportive community that empowers those who need it most. We are focused and dedicated to an aggressive growth strategy and are currently adding key players to our team who share our vision and can contribute to the actualization of our organization’s goals.

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Job Description

 Great opportunity for an administrative assistant/paralegal at the Law Offices of Michael E. Pitts, a well-established law firm located in Redwood City, CA.


Manage incoming and outgoing correspondence, including billing and bill payment.

Prepare correspondence, memoranda and other legal documents from software and written drafts and forms.

Open and maintain client files and information databases.

Handle interface with vendors and manage office supplies.

Meet and communicate with clients and client advisors and assist with trust funding.

Handle court and county recorder filings.


2-4 years of experience in all aspects of office administration and document production.

Proficient in the suite of Microsoft Office products, including Excel and Outlook calendaring, and familiarity with Quickbooks.


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Job Description

We are looking for candidates that can meet the following criteria:

- Review and report daily inventory adjustments and changes.

- Prepare monthly and annual summaries related to inventory/sales accuracy.

- Ability to prioritize and multi-task.

- Excellent communication skills: spoken and written.

- Strong computer skills, proficient in Microsoft Office.

- Bilingual is a plus.


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Job Description

We are seeking an Admin Assistant to become an integral part of our team! New Image Landscape is growing rapidly in all of our six Northern California locations and is currently looking to hire for an entry level/college graduate position for our Fremont Headquarters. New Image is a great company to work since it started in 1996 and continues to provide opportunities to be well paid with great advancement potential in all our locations. Healthcare benefits and performance based incentives are available with this exciting young leader in Commercial Landscape Management.

Join a rapidly growing green industry company where new positions and opportunities are opening up with excellent potential for career advancement. We offer an extensive hands-on training program to prepare you for a career in project management . No experience necessary, we are looking for enthusiastic people to join our energetic team so as to accommodate our expansion and new growth all over the San Francisco Bay Area and Northern California.


  • High School / College Diploma

  • Detail Oriented/Stong Communication

  • Proficient in Microsoft Office/Computer Skills


  • BIG PLUS: Spanish Language / Bilingual

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Job Description


Job Description:

·         Administration

o   Provides administrative support for the Sr. Assistant Dean

o   Ensures high professional standards, attention to detail and consistent customer service in all administrative functions

o   Maintains the Terra Dotta database for all LSB International Programs and acts as liaison between two different groups

·         Financial

o   Monitors and reconciles all department operating accounts

o   Collects revenue from a variety of sources and ensures posting to the appropriate accounts

o   Produces monthly budget reports, working closely with the Sr. Asst. Dean to monitor income and expenses

o   Oversees all creations and approvals of internal grants

o   Serves as liaison to the company’s budget office

o   Reports out financial state

o   Oversee Concur expenses

o   Maintain and propose changes to Financial Policies

·         Operations

o   Liaison between departments

o   Partners with Facilities to monitor building condition and ensure the maintenance of the various common spaces

o   Manages scheduling for conference spaces, outside of suites

o   Identifies resource support, establishes contacts and oversees installation of equipment and furnishings

o   Coordinates delivery and distribution of communications, mail and supplies for the building and occupants

o   Plans and coordinates facilities and equipment renovations

o   Updates & disseminates quarterly phone list

o   Updates and maintains the card coding systems and ensure that faculty, staff and student workers have access to necessary offices, classrooms and conference space

·         Risk

o   Provides assistance for high priority, time-sensitive initiatives

o   Meets with various groups regarding events and projects and ensures risk is mitigated; following up with appropriate departments, as needed

o   Maintains files for all contracts

·         Office Support  

o   Acts as back up for Sr. Assistant Dean during busy season




·         BA degree preferred

·         3-5 years of Administrative Experience

·         Able to spend a considerable amount of time using a desk/computer terminal

·         Outstanding interpersonal skills

·         Commitment to customer service, both internal and external

·         Excellent organizational skills with a strong attention to detail

·         Ability to handle confidential information with discretion and to exercise sound judgement



Company Description

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.

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Job Description


Assist specialists, coordinators, and management with purchase order, delivery, invoice, and payment handling activities, including processing SAP documentation and business support activities between Japanese customers and vendors.
Frequent communication with Japanese organizations change orders, freight shipment coordination, and effective relations with suppliers and customers.  
Scan and file division documents (purchase orders, invoices, payment vouchers, shipping documents, contracts, etc.)
Perform general office duties (mail distribution, answering and routing phone calls, office supplies, copier and printer paper supply). 
Manage tax forms from suppliers


Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff. Sensitivity to confidential matters may be required.
Team player, excellent organizational skills, ability to multi-task and prioritize, and work in a multi-cultural setting.
Bilingual Japanese is a plus.
Excellent PC skills a must (Microsoft Word, Excel & Outlook) SAP is a plus. 
Superior organizational, interpersonal and communication skills.

Company Description

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long term career needs of our candidates. We take pride in the over 5,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

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Job Description

Our client, a Global Trading and Distribution Company, is seeking a Passionate Administrative Assistant to join their dynamic team in Burlingame. This is an ASAP temp-to-perm role in which you provide seamless support the CEO in all administrative affairs. We are looking for an upbeat yet hardworking professional who is adept at anticipating business needs and adapting to constantly shifting priorities. Your strong business judgement and analytical approach to problem-solving will ensure your success in this position. This is an excellent opportunity with a tremendous room for growth!



  • Manage business and personal calendars for their CEO in order to keep his priorities organized

  • Act as main gatekeeper for incoming calls, emails, and messages

  • Arrange extensive international and domestic travel, while taking charge of expense reports and card reconciliations

  • Assist with CEO’s other businesses, including taking on ad-hoc projects

  • Provide a helping hand with light financial assistance such as tracking invoices, accounts payable, and accounts receivable

  • Take on additional responsibilities with proven and demonstrated ability and experience at the firm



  • Bachelor’s Degree required

  • Prior experience in an administrative capacity preferred

  • Excellent interpersonal, verbal, and written communication skills

  • Ability to manage various responsibilities at once and ability to prioritize tasks appropriately

  • Desire to take initiative and work well independently

  • Adaptable, flexible attitude – willingness to help out wherever needed

  • Demonstrated experience working calmly under pressure

  • Impeccable attention to detail and organization

  • Upbeat and positive demeanor


Please submit your resume for consideration.


You can use to collect and manage your references for free and share them with us or anyone else you choose.


We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Company Description

In the fast-paced corporate world, administrative professionals are the unsung heroes holding it all together. Career Group celebrates these essential support MVPs, making dream placements in direct hire and freelance roles at leading companies across all industries.

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Job Description

 Hours: 8:00am to 5:00pm
Pay Rate: $40-$44/hour 

Duration: 2 years 

Top Qualifications
1) Attention to detail.
2) Billing and invoicing- loves to work with numbers and balancing accounts.
3) Great communication skills to represent client with tree vendors.

Additional Qualifications
2+ years of construction contract negotiations and administration experience
Understanding of construction terminology
Basic Microsoft Word, Excel, and PowerPoint skills

Desired Qualifications
Demonstrated experience using databases
Basic office management skills Strong time management skills
Strong oral communication skills
Bachelor's degree in construction management or business administration or equivalent work experience
Prior SAP, ARIBA, Purchase Order experience a plus.

Work with the procurement specialist to develop specifications and conduct procurement activities (bid, evaluate, negotiate, and prepare procurement documents for the acquisition of goods or services in accordance with client's procurement policies and standard practices)
Draft contract documents
Transmit and track contract documents to suppliers and management
Verify insurance; receive and review contract invoices and coordinate authorization for payment; and maintain project and vendor files
Assist in the efforts to ensure the attainment of the company's supplier diversity goals

Company Description

inSync Staffing is a staffing agency supporting over 90 Fortune 500 clients for their national contract needs. Our clients move very quickly in their contract hiring decisions. inSync Staffing is also 100% USA based, you will always be communicating to someone here in the USA!

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Job Description

 You must have STRONG excel & Powerpoint skills. YOU WILL BE TESTED.


Key Responsibilities include, but are not limited to:

Manage data entry in project trackers and various databases

Follow up with vendors on project status and ensure deliverables are on time

Create new item mockups for division resets 

Image new items and updated items at Gladson outpost. Ensure items are posted and update team on status at weekly meeting.

Complete templates critical to the new item and vendor change process with the direction of Product Managers

Complete online research to support the new items process and presentations  

Supporting Product Management in managing various tasks associated with managing the base business and launching new items

Simple data pulls and analysis from various internal and syndicated data partner systems



PC skills in MS Office (Excel, PowerPoint, Word)

Can organize data and follow instructions

Ability to learn new systems quickly

Some analytical experience and ability to understand category management metrics and complete minor analysis

Excellent verbal and written skills

Detail oriented

Works with a sense of urgency with the ability to multi-task and prioritize to hit deadlines

Ability to drive to NorCal division office to image products. Imaging process requires bending, lifting, and standing sometimes for long periods of time.

Some analytical experience and ability to understand category management metrics and complete minor analysis, Experience with IRI, AC Nielsen a plus.

Company Description

Why Kelly®?
As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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Job Description

Major Surgical company seeking a Sr. Administrative Assistant to join their Sunnyvale, CA team! You will perform clerical and administrative functions in order to drive company success.

6 Month Contract - Responsibilities:

  • Draft correspondences and other formal documents for the Regulatory Business Unite

  • Plan and schedule appointments and events

  • Process expense reports frequently

  • Process invoices

  • Coordinate domestic and international travel

  • Create, update, and close work orders

  • Develop and implement organized filing systems

  • Perform database administration


  • 5yrs of Previous experience in high level office administration or supporting C-Level staff

  • Associate Degree or higher required

  • Ability to prioritize and multitask

  • Comfortable working in a high volume setting

  • Concur software experience required

  • Excellent written and verbal communication skills

  • ​Strong organizational skills

  • Ability to work full time, on-site

**6 Month Contract**

Company Description

Synectics is one of the nation's foremost consulting firms, working with a client base that includes some of the leading institutions and Fortune 500 corporations in the United States. We seek to bring the most highly qualified professionals to assignments that they will find challenging and fulfilling. We also seek to justify our clients’ expectations that every Synectics consultant will bring the highest possible effort to their endeavors every day. Our success has depended on our consistent ability to achieve both of these goals.

Synectics serves an extremely diverse client base which represents an equally diverse range of industries and institutions. The technologies we support have always been responsive to this extremely broad spectrum. In order to fully engage with this continually changing commercial and technological landscape, our employees must draw on their own varying interests, skills and backgrounds. This insight, reflected in our daily practices, has always been our fundamental strength as a company, and it continues to serve us well in all our efforts.

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Job Description

MW Partners is currently seeking a Junior Executive Administrative Assistant to work for our client who is a global leader in multimedia and creativity software products.


Responsibilities and duties:


  • Apply job skills and company policies and procedures to complete a wide range of administrative tasks.

  • Work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations.

  • Normally receive no instruction on routine work and general instruction on new assignments.




  • Associate's Degree (Community College, MBO).

  • Booking travel arrangements.

  • Scheduling meetings.

  • Managing calendars.

  • Screening and prioritizing incoming mail requests.

  • Coordinating arrangements for seminars, workshops, meetings.

  • Set up new vendors in payment system.

  • Process and track purchase order requisitions and recommend purchases of office supplies.

  • Process sponsorship request.

  • Note taking and record keeping for routine management and team meetings.

  • Plan and organize off-site team meetings.


Company Description

MW Partners (MWP) is a privately held Staffing & Professional Services firm headquartered in Orange County, CA. With over 350 consultants and more than 70 clients, MWP brings 15 years of experience with a national reputation for delivering best-in-class staffing services. This position is with one of our leading clients.

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Job Description

Role and Responsibilities

An administration assistant to the chief executive officer (CEO) provides high-level, confidential administrative support to the office of the CEO. Duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, prepare presenting deck, handling information requests. This position is often privy to confidential information and as such, requires diplomacy and discretion.

(1)Manage CEO’s Schedule

The administrative assistant has the responsibility to manage CEO’s schedule and workload and ensure CEO is adequately prepared for meetings. Prior to meetings, the administration assistant may prepare the meeting agenda and provide needed background information to the CEO. It is also his/her responsibility to ensure the CEO is briefed on her daily schedule to ensure CEO arrives on time and knows where to be. Whenever it is appropriate, the administrative assistant will facilitate the prioritization of meetings to manage the appropriate workload of the CEO. He/She needs to be proactive in managing the phone calls, meeting requests and the routine inquires.

(2)Arrange Travel

CEO needs to travel frequently and it is the responsibility of the administration assistant to arrange travel and logistics. This may include booking flights, car rental, ground transportation, and hotel accommodations. The administration assistant is also responsible for arranging meetings, providing needed background information and completing expense reports for reimbursement after the trip.

(3)General Administrative and Clerical Tasks

The administration assistant also provides general administrative and clerical tasks such as answering phones, faxing, mailing, scanning, filing and photocopying. The administration assistant also may be required to arrange logistics for visitors/candidates, coordinate conference calls, transcribe notes and type correspondence. The administrative assistant will ensure the office and/or the conference locations are well arranged for the CEO to manage the work as well as to host business guests. In addition, the administrative assistant may provide general administrative support and clerical tasks for the Executive Team members reporting to the CEO.

Qualifications and Education Requirements

While a bachelor’s degree is preferred, an associate degree may be acceptable with sufficient previous work experience with 5+ years of experience supporting senior managers, strong computer skills, manage upwards, handle confidential information and multitask. Personal attributes such as discretion, a high level of professionalism, strong attention to detail, organization and written and verbal communication skills are also sought.

Preferred Skills

Strong Excel, Word, Outlook and Power Point skills.

Excellent communication skills across all professional levels and functions.

Excellent interpersonal skills.

Proactive with the ability to work efficiently and effectively under tight time frames


Company Description

AbGenomics is a platform for facilitating global positioning and resource integration, which allows AbGenomics to thrive worldwide.

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Job Description

 We are currently seeking a Japanese Bilingual Administrative Assistant for a Japanese Company in San Jose, CA. The ideal candidate will have general office management experience and entry welcome!

Position: Japanese Bilingual Admin Assistant

Location: San Jose, CA

Languages: English and Japanese must

Pay: $50-55K (Depending on your experience) + Benefits

Status: Full time

  • Supporting office admin duties such as order and organized office supplies.

  • Assist planning events both internal and external. (arranging transportation, meal reservation, and planning group event and more).

  • Responsible for communication with HQ in Japan.

  • Manage scheduling meetings, appointments, and coordinating international travel for an executive member.


  • Must have excellent organization and strong communication skills in Japanese and English.

  • Must have excellent communication skills in writing and verbal.

  • Knowledge of Google document, Google sheets, and Microsoft office.

  • Highly organized skill and detail-oriented personality.


Company Description

TOP Group ( has grown from a single office in New York in 1992, to one of the global leaders in Japanese related talent solutions today.
As one of the first Japanese staffing agencies in the U.S., we have branches in San Francisco, Los Angeles, Houston, and Cincinnati in addition to our Headquarters in New York. We also have 3 branches in Mexico and 1 branch in Japan.
Please feel free to contact us if you are looking for new career opportunities.

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Job Description

The firm is looking for an individual on a fulltime basis. The primary responsibility of this position is to be the welcoming and supportive first contact for all clients, prospects, and business partners. In addition, this role will support the operations team with onboarding new clients and maintaining the customer relationship management software.


Company Description

Nelson Roberts Investment Advisors is a S.E.C. registered investment advisor. The firm has approximately $550 million under management for its clientele of high net worth individuals and is located in Menlo Park, CA.

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Job Description

One of our established clients in Redwood City is looking for a talented Administrative Assistant. This is a temporary to direct hire position that requires the candidate to have strong customer-facing and analytical skills, as well as the ability to communicate and collaborate successfully with others.

Responsibilities for this position include:

  • Organizing and coordinating several executive calendars (Heavy calendar and constantly changing calendars)

  • Coordinating heavy domestic and international travel logistics

  • Scheduling the President to meet with their 15 different client partners

  • Providing support to the sales team as needed

  • Assisting with personal calendar scheduling for the President and his wife

  • Assist with other projects as required


  • Bachelor's Degree or equivalent experience

  • 3+ years of direct experience in administration

  • Strong interpersonal skills and excellent organizational skills

  • Strong work ethic

  • Proficient in Microsoft Office applications

Company Description

At Stansbury Staffing we are invested in the success of every client and candidate we partner with. You deserve the personal attention it takes to match the ideal talent with the most suitable opportunity. Take a moment to visit us on Yelp to see what others are saying about us.

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